Millennium Cataloging in Release 2005

Georgia FujikawaManager, Training Programs

Release 2005

Catalog (formerly

Quick Edit)

Navigation bar

Changes

Global UpdateHeadings ReportsMillennium Editor

Create ListsData Exchange

Millennium General

Global Update

New Commands

• Add data to beginning of variable-length field

• Add data to end of variable-length field

• Copy variable-length field• Change non-MARC field to MARC• Change MARC field to non-MARC

• [all IUG ballot items]

Global Update

Five new comman

ds

New Commands

• Add data to beginning of variable-length field– Allows you to add a string of text to the beginning of

MARC and non-MARC fields– For MARC fields, if a subfield is specified (e.g., "|fREF"),

a new subfield will be added before the first existing subfield. If no subfield is specified (e.g., “REF"), the string will be added to the first existing subfield.

• Add data to end of variable-length field– Allows you to add a string of data to the end of MARC

and non-MARC fields– The data is always added after the last character in the

field, INCLUDING punctuation.

Global Update

New Commands

• Copy variable-length field– Allows you to create a new field with data from

an existing field, without affecting the existing field

– For example, you can create 229 Journal Title fields from 245 Title fields in order to create a Journal Title index

Global Update

New Commands

• Change non-MARC field to MARC– Provides the ability to change non-MARC fields

to MARC fields– All data will be put in subfield “a”

• Change MARC field to non-MARC– Provides the ability to change MARC fields to

non-MARC fields– MARC tag, indicators and subfield codes are

removed

Global Update

Preview Panel

• A new drop-down on the Preview tab giving the option to display:– All Entries– Entries with Changes (only records

that will be changed)– Entries with No Changes (only

records that will not be changed).

Global Update

Global Update

Global Update

Busy Records

• The ability to create a review file of all records not updated because they were in-use by another process– Set in Admin | Settings | Global Update, by

checking "Create Review File of Busy Records" – Review file created is a special review file (one that

does not use a numbered review file until you copy it into one via the Copy toolbar icon in Create Lists)

• After the busy records are cleared, the copied review file can be used in Global Update to finish changing all desired records– Command tab: File | Save to save your command

set– Command tab: File | Load allows you to re-execute

the commands without re-keying them

Admin | Settings |Global Update

Create Review File of Busy

Records

Global Update

Update, Save or

Both

Global Update

Save your strategy

INN-View Authority

File

Update, Save or

Both

Create Lists

Copy special review file to standard

review file

Global Update

Review file of busy records

INN-View Authority

File

Update, Save or

Both

Global Update

Load the saved

command set

INN-View Authority

File

Update, Save or

Both

Global Update

No need to re-input!

Headings Reports

Headings Reports

• Option to exclude from the Blind Headings report all authorized headings that are used on bib records only with subdivisions

Blind Headings Report

Example: “Film Noir” on only 1

bib

Headings Reports

• If you have:Authority record: 150 Film noirBibliographic recs:

650 0 Film noir|zGermany

650 0 Film noir|zOregon

etc.• And you delete the last bib that has:

650 0 Film noir• The authority record will NOT be reported as a blind

heading

Millennium Editor

“Catalog” on the navigation bar

Cataloging Date

• Single-key updating of CAT DATE with the current date from anywhere in the bib record– Menu: Edit | Update Cat Date (2)– Put it in a macro: %ALT+e%2

Update CAT DATE

from anywhere in record

Catalog

%ALT+e%2

Admin | Settings |

Macros

Brief Record Display

• Equivalent 880 fields can be displayed in the brief record in Millennium – Bibliographic and authority records– Admin | Settings | Record Display | Brief Display

Check "Display equivalent 880 fields"

Main fields and their equivalent

880s

Brief Record

Summary Panel Functionality

• New item sort option: Location/Call#/Volume (descending)/Copy# – In addition to Location/Call#/Volume (ascending)/Copy#

sort – Especially desirable for items whose volume number is a

year

• Transfer attached records regardless of accounting or serial unit– Similarly, checkin/holdings records can be transferred from

one bibliographic record to another regardless of serials unit

– Separate authorization

• Maximum number of items that can be attached to a bibliographic record can be increased to 5000

Item Sort Options

Summary of items

Create Lists

Create Lists

• Last record searched will display in the bottom status bar– Record number will be refreshed periodically

• Option to include equivalent 880s in search, sort, list, print– When searching records, if any field searched is

linked to an 880 field, that 880 field will also be included in the search (e.g., when searching author fields, search both the 100 field and its linked 880 field, which has "100" in subfield 6)

– Set in Admin | Settings | Create Lists, by checking "Include equivalent 880s."

– Lists thus created will then sort, list, and print equivalent 880s

Create Lists

Last record searched

Create Lists

Include equivalent

880s

Data Exchange

MARC Label File

• Exporting to OCLC now supports a separate "MARC Label file" – New OCLC requirement– Formerly, OCLC required a header within the

MARC file itself– Read/Write MARC Records in character-based

system also supports the new format

Data Exchange

Output to OCLC

Data Exchange

Input local variables

Data Exchange

Label file automatically created

Data Exchange

FTP label file first

Millennium General

Millennium General

• Default Cursor Position: Index or Input box– Specify a default starting index by login. [IUG ballot item]

• Free busy record by barcode– Authorized staff can free a busy record by wanding in the barcode,

in addition to doing so by keying in the record number. [IUG ballot item]

• The ability to print the browse screen– When searching, if a browse is returned, the print option will be

available in the toolbar. • Millennium Login Administration

– Create and administer logins from within the Millennium client– Admin | Login Manager: new, edit, delete options for logins

• Millennium Passwords and Authorizations Administration– Create and administer password authorizations in the Millennium

client– Admin | Passwords and Authorizations: new, edit, delete

authorizations, authorize by function, authorize by group, etc.

Release 2006 Preview

Planned for Millennium Cataloging 2006• Global Update: new command (IUG ballot item)

– Delete a subfield regardless of contents

• Spine label printing enhancements (IUG ballot item)– More label formats– More options in label stock (laser and continuous)– More control over what gets printed

• New Record Wizard: "Previous" button (IUG ballot item)– Allow the user to go back to the previous dialog box, so

they can change their input

Millennium Cataloging 2006

Planned for Millennium Cataloging 2006, continued

• Millennium Editor Summary: Visual cue to alert user that bib record is suppressed (IUG ballot item)– Option to display the bib record number in a color such as

red if the bib record is suppressed

• Millennium Editor: Allow search via hot link from indexed fields in records (IUG ballot item)

• Maintain Record Links and suppressed records (IUG ballot item)– If attached record is suppressed, do not update the

Locations field in the bib for that record

Millennium Cataloging 2006

Other functionality planned for Millennium 2006• Browse displays should be columnar (IUG ballot

item)• Happiness software (for Japanese) incorporated in

Millennium Cataloging• Create Lists (IUG ballot items)

– Scheduler– Find records with multiple occurrences of a field– Add individual records to an empty review file– Checkin card searches: make sure all searchable elements

will also be sortable, listable and exportable

Millennium 2006

Thank you!