minutes of the ordinary monthly meeting of lockhart shire … · 2013. 4. 16. · recommendation:...

MINUTES

of the

Ordinary Meeting

Held

18 March 2013

Lockhart Shire Council Ordinary Meeting – 18 March 2013

This is page 2 of the Business Paper of the Ordinary Monthly Meeting of the Lockhart Shire Council held in the Council Chambers, Green Street, Lockhart – 18 March 2013.

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Minutes of the Ordinary Monthly Meeting of Lockhart Shire Council held in the Council Chambers, Green Street, Lockhart on Monday 18 March 2013 at 5:00pm.

PRESENT

Cr P.M. Yates, Mayor, Cr R. Schirmer, Deputy Mayor, Cr J. Paterson, Cr R. McDonnell, Cr M. Day, Cr D. Douglas, Cr J. Morgan and Cr G. Verdon.

Also in attendance were the General Manager, Director Corporate Services and Director of Engineering.

The meeting opened with a prayer.

APOLOGIES

An Apology was received from Cr Driscoll who was unable to attend the meeting due to work commitments.

53/13 RESOLVED on the motion of Crs Verdon and Day that the Apology from Cr Driscoll be received and Leave of Absence granted.

CONFIRMATION OF MINUTES – ORDINARY MEETING 12 FEBRUARY 2013

54/13 RESOLVED on the motion of Crs Douglas and Verdon that the Minutes of the Ordinary Monthly Meeting held on Tuesday 12 February 2013 as printed and circulated be taken as read and confirmed.

LEAVE OF ABSENCE

Nil.

DECLARATION OF PECUNIARY AND NON-PECUNIARY INTERESTS

Cr Douglas declared a Non-Pecuniary Interest in Item 1 of the Closed Committee of the Whole Council as he is an employee of Norwood Farm Machinery and advised that he would not be participating in discussion or voting in respect to this Item.

MAYORAL REPORT (C75-005)

The Mayor, Cr Yates, verbally reported on activities during the past month as follows:

28 February With Crs Driscoll and Schirmer were part of a teleconference with McArthur Consultants regarding the recruitment of a new General Manager

4 March With all Councillors attended workshops on the new Local Environment Plan and the Local Government Review Panel report at the Council Chambers in Lockhart

6 March Attended The Rock Central School assembly and presented Student Representative Council and Mentor badges and certificates

10 March With several Councillors attended an informal meeting with a potential candidate, Mr Kevin O‟Brien at the Council Chambers in Lockhart

12 March Attended a REROC Executive meeting regarding the Local Government Review Panel into Local Government

55/13 RESOLVED on the motion of Crs Schirmer and Morgan that the Mayoral Report be received.

URGENT MATTERS

Nil.



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Committee Reports

1. POLICE & COMMUNITY CONSULTATION MEETING (P35-005)

The Police & Community Consultation Committee Meeting was held at The Rock on Friday 1 March 2013 at 4:00pm.

Present: The Mayor, Cr Peter Yates, Cr John Paterson, Inspector Mark Murphy, Senior Constable Damian Davies, Senior Constable Matthew Couldry, Mr Bob Martin, Mrs Karen McPherson, Mr Ross Edwards and the General Manager.

Apologies: Nil.

Confirmation of Minutes: Resolved on the Motion of Cr Paterson and Mr Martin that the Minutes of the Committee Meeting held on18 December 2012 be accepted.

Business Arising:

Noise Complaints – Lockhart Recreation Ground

The Committee at it‟s last meeting requested that the General Manager hold discussions with representatives of the Lockhart Recreation Ground Committee regarding the feasibility of leaving the lights on the Recreation Ground Friday and Saturday evenings to deter teenagers in the area.

The General Manager advised that he has held discussions with a representative of the Committee and it was accepted that the Ground floodlights could not be left on all night.

Senior Const. Couldry advised that there was a single floodlight in close proximity to the club house and suggested that this could be utilised for the purpose.

The General Manager advised that he would provide a further report on this matter to the next meeting.

Young Children Displaying Anti-social Behaviour at The Rock

This matter was considered at the last meeting and Cr Paterson advised that he would hold discussions with a Board Member in regard to the problems being experienced.

Cr Paterson advised that he has held discussions with this particular Board Member who apparently has held discussions with certain parents and the situation appears to be now under control.

The Rock Police Officer

Discussions ensued on the relocation of the new The Rock Police Officer and it was advised that the residence for for this Officer is being prepared for occupation however it may be some months before all work is complete.

It was suggested that the new Officer would be interested in leasing a property in The Rock until the residence is completed and in this regard some members of the Committee advised that they would make certain investigations regarding properties which may be for rent in The Rock and advise Inspector Murphy.

Stock Thefts

The meeting was advised that the theft of some 100 sheep recently took place on the Old Trunk Road at The Rock.

Incorrect Use of a Motor Vehicle

It was reported at the last meeting that a vehicle had been identified doing burnouts in The Rock and Senior Const. Davies advised that he is aware of the owner of the vehicle and is attempting to hold discussions with that person.

Vehicles Parking on Nature Strips



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The General Manager advised an article in regard to this matter will be included in the next Council newsletter.

Yerong Creek Recreation Ground

Mr Edwards advised that there were still concerns with young children undertaking various activities in the Yerong Creek Recreation Ground resulting in damage and advised that the matter will be monitored this evening as it is the „Fish & Chip Night‟ at the Club when these problems are more likely to occur.

Dam Off Nicholas Street – The Rock

The meeting was advised that there have been no further concerns regarding this matter.

Possible Need for Additional Street Lighting

This matter related to the potential need for an additional streetlight on the corner Nicholas Street and Emily Street at The Rock.

The General Manager advised that to install a new pole etc would cost in the order of $20,000.00 and it is doubtful if Council would agree to this request.

Senior Const. Couldry advised that the light is really a safety issue for Police Officers leaving duty during the evening hours and perhaps the matter is one which needs to be addressed by the Police Service.

Council Speed Cameras

The General Manager was requested to make enquiries regarding this matter and advised that Council does have two to three traffic counters which provides details on the speeds which vehicles are travelling in certain roads throughout the Shire.

The General Manager advised that he will make enquiries as to how this information might be provided to Insp. Murphy.

New Items:

Blue Hatchback Vehicle in Yerong Creek

Mr Edwards advised that either a blue Mazda 323 or Pulsar Hatchback has been driving around Yerong Creek visiting certain properties. It was suggested to the Police that they might be vigilant of this vehicle as it has been suggested the occupants might be looking to break into properties.

Sheep/Cattle Signs

Mr Edwards advised that he has noted that people who are moving stock and in particular cattle are leaving their mandatory notification boards on the roadways well after the cattle have been moved through. This is resulting in local residents initially taking notice of the signs however once they have been out for four or five days or longer they are not slowing down and suggests that some action should be taken to ensure these signs are removed in an appropriate manner.

It was agreed that the General Manager would include something in Council‟s next newsletter about this matter and perhaps the PP Board might notify subscribers to their magazines, flyers etc.

Discussions with Schoolchildren

Mr Edwards suggested it might be appropriate for a Police Officer to hold discussions with schoolchildren at Yerong Creek in the future just to advise them of the Police Service activities and their responsibilities as members of the community.

The representatives of the Police advised that this can occur.

Inappropriate Use of a Motor Vehicle

Mrs McPherson advised that over the past few Friday and Saturday evenings a white Commodore had been seen undertaking “burnouts” at the intersection of Green Street and Albury Road Lockhart.

The Police Officers advised they would monitor the situation.

Underage Drinking



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Mrs McPherson advised that recently three persons purchased liquor from the Lockhart IGA and commenced consuming that alcohol in front of the shop. Mrs McPherson advised that one of the persons drinking was underage.

The Police Officers advised that they are aware of the situation and will be holding discussions with the IGA and the persons concerned.

Relief Officer

Insp. Murphy advised that Senior Const. Greg Hosie who will be stationed at The Rock Police Station is on leave for six weeks until the end of March and relief for this Officer will be provided from the Tarcutta Police Station.

Insp. Murphy also advised that a Police Sergeant has been appointed (50% of his time) to the Lockhart, The Rock and Tarcutta area of the Command from Wagga.

Insp. Murphy advised that the new Sergeant yet to be appointed will be attending the next meeting of this Committee.

Incident at Yerong Creek

Cr Yates referred to the incident at Yerong Creek during this week at which a man was stabbed and suggested that if a Police Officer had been living at Yerong Creek or The Rock, then perhaps this incident might not have occurred.

Lockhart Ambulance Service

Cr Yates advised that the 50th Anniversary of the Lockhart Ambulance Service will be undertaken in Lockhart on 12 April 2013 and details of this will be included in the next Council newsletter.

Next Meeting: The next meeting of the Police &Community Consultation Committee will be held on Friday 31 May at 4:00pm at Yerong Creek.

The meeting rose at 5:00pm.

Recommendation: That the report be received and the recommendations contained therein be adopted.

56/13 RESOLVED on the motion of Crs Paterson and Schirmer:

a) that the recommendation be adopted; and

b) that a letter from Council be forwarded to Superintendent Simmons at Wagga Wagga Local Area Command expressing disappointment at the housing situation for The Rock Police Officer.

2. TOURISM/ECONOMIC DEVELOPMENT STEERING COMMITTEE (T/EDO/T26-005)

MINUTES OF THE TOURISM/ECONOMIC DEVELOPMENT STEERING COMMITTEE MEETING OF LOCKHART SHIRE COUNCIL HELD AT LOCKHART SHIRE COUNCIL CHAMBERS LOCKHART 6 FEBRUARY 2013 COMMENCING AT 7.30PM.

PRESENT

Councillor D Douglas, Mr R Cox, Mr G Smith, Ms S Johnstone, Mr C Wiese, Mrs S Creek and Tourism/Economic Development Officer (Mrs Ursula Jones).

APOLOGIES

Councillor G Driscoll, and Mrs Raeleen Pfeiffer, Mrs Lisa Turner,

CONFIRMATION OF MINUTES 5 DECEMBER 2012

The minutes of the Meeting held Wednesday, 5 December 2012, as printed and circulated be taken as read and confirmed on the Motion of S Johnstone.

TOURISM/ECONOMIC DEVELOPMENT OFFICER REPORT.

1. Economic Development and Tourism Strategy



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Previously Council resolved to engage Indite Consulting to assist the Committee in formulating a draft Strategic Plan. This draft was submitted to the Committee who following discussion of the final draft of strategic plan at the February 2013 Tourism and Economic Development Steering Committee meeting. The Tourism and Economic Development Steering Committee requested the following points be included in the final draft prior to submitting to Council for approval:

3.Planning for the future 3.3 Encourage & Retain Volunteering in the communities. Objective Council continue to encourage volunteering across the Shire, working with Shire organisations to grow and encourage volunteering base. Action 1 Retain support for existing community volunteer organisations. Action 2 Encourage new volunteers through actively advertising the achievements of volunteers within the Shire. Action 3 Encourage and support existing volunteers to continue their contribution to the community. Action 4 Maintain awareness of community involvement and the advantages of community contributions. Promoting the advantages of giving back to the community through volunteering. 4. A great place to live 4.2 Tourism Development Action 6 - Ensure the existence of well-maintained public facilities to encourage return visitors to the area.

These have been accepted and a copy provided to all Councillors under separate cover.

Recommendation: That the Economic Development and Tourism Strategy be adopted by the Committee.

2. Lockhart Shire Council’s new Local Environmental Plan (LEP)

As the Tourism and Economic Development Committee discussed the process for a study of rural residential and industrial land in Lockhart and The Rock is currently being reviewed by, Booth Consultant Associates.

Expressing the impact the three studies areas;

Rural lands, in particular the appropriateness of the minimum lot size for a dwelling entitlement on Rural Lands;

Rural settlement to review the need for rural residential land in Lockhart and the suitability of the existing rural residential land at The Rock;

Industrial land, consider the need for and location of industrial land at Lockhart and The Rock.

The Tourism and Economic Development Officer reminded the Committee that public meetings have been held in Lockhart and The Rock to discuss all matters relating to the study, as indicated within information flyer circulated to the Committee prior to the February meeting.

Recommendation: That, the information be noted.

3. Testimonials

The Tourism and Economic Development Officer reminded the Tourism and Economic Development Steering Committee that additional testimonials are required for The Rock and Yerong Creek. Blue Clay Productions will need to be contracted to film the additional testimonials. The cost of the testimonials will be $900 including editing.

Recommendation: That, the Tourism and Economic Development Officer request approval from Council prior to engaging Blue Clay Productions to film the additional testimonials.

4. Green Street West Development.

The Tourism & and Economic Development Officer informed the Tourism and Economic Development Steering Committee that nine residential building allotments have been sold in the Lockhart Green Street Subdivision and that interest in the residential subdivision continues with the first home having started construction in early January.



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5. Sculpture Trail Brochure.

As the Tourism and Economic Development Steering Committee is aware the Sculptures within the Lockhart Township create a focal point and attract tourist to the Shire. The Tourism and Economic Development Officer is currently finalising a Sculpture Trail brochure to inform and assist visitors to locate the sculptures. When completed the Tourism and Economic Development Officer will submit the final draft to the Committee prior to submission to Council for approval.


The recommendations will be submitted to the February Council meeting for consideration.

Next meeting will be held at Pleasant Hills Hall on Wednesday 6 March 2013 at 7.30pm.

Recommendation: That, the report be received and recommendations contained therein be adopted.

57/13 RESOLVED on the motion of Crs Morgan and Douglas that the recommendation be adopted.

3. TOURISM/ECONOMIC DEVELOPMENT STEERING COMMITTEE (T/EDO/T26-005)

MINUTES OF THE TOURISM/ECONOMIC DEVELOPMENT STEERING COMMITTEE MEETING OF LOCKHART SHIRE COUNCIL HELD AT THE PLEASANT HILLS HALL 6 March 2013 COMMENCING AT 7.30 PM. PRESENT Councillor D Douglas, Mr R Cox, Ms S Johnstone Ms Lisa Turner, Mrs S Creek, and Tourism/Economic Development Officer (Mrs Ursula Jones). WELCOME As the Chairman Mr C Wiese was an apology the meeting was chaired by Councillor Douglas. APOLOGIES Mr C Wiese and Mr G Smith. CORRESPONDENCE Nil CONFIRMATION OF MINUTES 6 FEBRUARY 2013 The minutes of the Meeting held Wednesday, 6 February 2013, as printed and circulated be taken as read and confirmed on the Motion of S Johnstone and seconded Mr R Cox.

TOURISM/ECONOMIC DEVELOPMENT OFFICER REPORT.

1. Economic Development and Tourism Strategy The Tourism and Economic Development Officer reminded the Tourism and Economic Development Steering Committee that the Tourism and Economic Strategic Plan prepared by Indite Consultant Jamie Carrol is now completed and will be submitted to the March Council Ordinary Monthly Meeting of Council for approval. Recommendation: That the Economic Development Tourism Strategy be adopted. 2. Lockhart Industrial Park Strategic Plan Tourism and Economic Development Steering Committee suggested alteration to the Lockhart Industrial Park Strategic Plan. These alterations have been completed and the Industrial Park Strategic Plan and will be submitted to Council under separate cover at the March Council Ordinary Monthly Meeting of Council for approval. Recommendation: That the Lockhart Industrial Park Strategic Plan be adopted. 3. Sculpture Trail Brochure. The Sculptures throughout Lockhart Township create a focal point and attract tourists to the Shire. The Tourism and Economic Development Officer submitted a draft Sculpture Trail brochure to the Tourism and Economic Development Steering Committee at the March requesting additional information and suggestions. The Tourism and Economic Development Officer will submit the final



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draft of this brochure to the April Tourism and Economic Development Steering Committee meeting prior to submission to Council for approval. Recommendation: That the information be noted 4. LGSA Tourism Conference The Tourism and Economic Development Officer will be attending the LGSA Tourism Conference in Shoal Bay from March 11-13 2013.The Tourism and Economic Development Officer will report on the conference to the Tourism and Economic Development Steering Committee at the April Meeting.

Recommendation: That the information be noted. 5. Country Change The Tourism & Economic Development Officer reminded the Tourism and Economic Development Steering Committee that Lockhart Shire Council is a member of Country Change. The Country Change project is under the auspices of Regional Development Australia-Riverina and exists purely to help people make the move to Riverina. The next Country & Regional Living Expo will be held in Melbourne from 19-21 April 2013.The Committee recommended that the Tourism & Economic Development Officer attend the Melbourne Expo in addition to the Sydney Expo in August 2013. Tourism and Economic Development Steering Committee member Lisa Turner offered to attend together with the Tourism & Economic Development Officer representing the Lockhart Shire Council on the Riverina Stand. Highlighting the advantages of the making a Country Change is about making more time for family, getting ahead financially and making yourself a better life and future. Encouraging awareness of exciting career and business opportunities, affordable, comfortable housing, stunning scenery, excellent infrastructure and plenty to see and do. Recommendation: that, the Tourism & Economic Development Officer attend the Country & Regional Living Expo in Melbourne and report back to the Tourism and Economic Development Steering Committee regarding the relevance of attending the Melbourne Expo including the interest in Lockhart Shire generated at the Expo and the expected conversion rate, resulting in possible moves to the Shire. 6. Small Biz Connect visit to the Lockhart Shire The Tourism and Economic Development Officer informed the Tourism and Economic Development Steering Committee arrangements have been made for the Small Biz Bus to visit the Lockhart Shire on Wednesday 31 July. The Small Biz Bus is a free service, managed by Small Biz Connect, a quality, personalised and subsidised business advisory program for small businesses in NSW. Through the program, business owners can:

Get expert advice on managing your small business

Access face-to-face support

Develop key business skills

Small Biz Connect is funded by the NSW Government and link with other business support services such as the Commonwealth Government‟s Enterprise Connect program, as well as initiatives of Local Government and private enterprise. Helping businesses whether the business is just starting out, or want to expand the business or you need assistance to prepare for retirement, Small Biz Connect offers assistance. Recommendation: That, the information be noted. The recommendations will be submitted to the March Ordinary Monthly Meeting of Council for consideration. Next meeting will be held at Yerong Creek Bowling on Wednesday 3 April 2013 at 7.30pm. Recommendation: That the report be received and recommendations contained therein be adopted.



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58/13 RESOLVED on the motion of Crs Morgan and Schirmer:

a) that adoption of the recommendation at Item 1 - Economic Development and Tourism Strategy - be deferred until clarification of the population of the Shire and townships takes place and the matter be referred to the next Council meeting;

b) that adoption of the recommendation at Item 2 - Lockhart Industrial Park Strategic Plan - be deferred until clarification of the population of the Shire and townships takes place and the distance from the Lockhart airstrip to the Lockhart Industrial Park is confirmed and the matter be referred to the next Council meeting; and

c) that the recommendations for Items 3 to 6 be adopted.

Responses to Questions and Statements 12 February 2013

Walter Day Park Toilets

Cr Morgan advised he had received a complaint regarding the cleanliness of these toilets and the Director of Engineering advised that these toilets are cleaned six (6) mornings per week and at times on more frequent occasions if events are held.

Intersection of MR 59 and Brookdale Road

Cr Morgan advised that he believed that this intersection is dangerous and The Director of Engineering has inspected the site and advises that the intersection will be listed for upgrade in future works programme.

Walter Day Park Toilets

Cr McDonnell advised that a function is being held at Walter Day Park on 3 March and enquired if the renovations to the public toilets will be completed by that time and the Director of Engineering suggested that the toilets may be out of use given the upgrades being undertaken and users would be required to access other public toilets in Lockhart.

Culverts on Western Road

Cr McDonnell advised that just north of the Peace Hall there are some culverts which were damaged during the 2012 floods and have not been repaired and the Director of Engineering advised that he is aware of these culverts and such culverts are programmed to be repaired within the next 2 months.

Local Businesses

Cr Schirmer raised the issue that Council seek quotations from local suppliers for goods and services being sought by Council and the General Manager advised that there is a direction to staff that this occur. The Director of Engineering advised that he has advised his staff also that they are to obtain quotes from local businesses in line with Council‟s Purchasing Policy wherever possible.

Correspondence

Cr Douglas suggested that Council instigate a policy which permits Councillors to see all correspondence which comes to Council regarding complaints and the like and the General Manager advised that he would contact Cr Douglas to further discuss this matter.

This matter has been discussed with Cr Douglas and arrangements will be made to include additional correspondence in the Monthly Business Papers.

General Manager’s Total Remuneration Package

Cr Douglas advised that he believed Councillors should be entitled to see the itemised accounts contained in the new General Manager‟s Salary Package and the General Manager advised that as this would be contained in the Contract of Employment it could be made available to Councillors.

Coronation Park – The Rock

Cr Driscoll stated that the lighting in Coronation Park is inadequate and requested additional light be installed within Coronation Park and the Director of Engineering advises that the matter has been



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investigated the and advises it appears the new twin lights on pole next to the toilet block are not working. An electrician has been engaged to undertake repairs.

The Rock Tip

Cr Driscoll advised that she was concerned non-residents of the Shire are using The Rock Tip because it is cheaper to access than other Council area tips and the Director of Engineering advises that Council does already have higher tip fees for „out of Shire‟ residents. The main issue is enforcing this policy with the sole tip operator having to police each vehicle asking for confirmation of residence. New signage is currently being procured which will help make clearer the higher fees for non-residents. The Director proposes to monitor the situation and respond accordingly.

Walking/Cycle Track – The Rock

Cr Driscoll requested Council investigate if a walking/cycle track from The Rock Post Office to The Rock Hill Reserve could be constructed and The Director of Engineering advises that he has included this request in the 2014-2018 PAMPS/Cycleway programme, which is currently with RMS for approval.

Hay St and Olympic Way – Yerong Creek

Cr Driscoll advised that on this corner a washout has occurred and requested some action be taken and the Director of Engineering inspected the site and advised as the defect is located on the Olympic Way it is the responsibility of Greater Hume Shire Council. The Director has contacted Greater Hume and can confirm it has been rectified.

New Street Lights

Cr Verdon thanked the Director of Engineering for the provision of new street lights in The Rock.

Council’s Website

Cr Verdon advised that he recently inspected Council‟s new website and believed it was very good. He did notice however that only three photographs of Councillors are included on the website and the Director Corporate Services advised that he would attend to this matter.

Debtors Accounts

Cr Verdon enquired if Council is investigating more means by which debtors can pay their accounts to Council and the Director of Corporate Services advised that he would investigate this matter and provide a report to Council.

Noise Complaints

Cr Day referred to a compliant he had received from a resident near Lockhart Bowling Club regarding neighbours and the Director Environmental Services advised that he would investigate and attend to this matter.

September 2013 Council Meeting

Cr Yates advised that he has received a request from a Councillor to move the normal date of the September 2013 Council meeting forward and he will provide a further report on this matter.

Australia Day

Cr Yates expressed his congratulations and thanks to the Director of Engineering for the manner in which he conducted the Australia Day celebrations.

Former Council Employee

Advised that Mr Moss Alchin who was a former Council employee will be turning 100 years old shortly and Council Resolved that a letter of congratulations and a plaque be presented to Mr Alchin on him attaining this milestone and the Director Corporate Services advised that he would attend to this matter and co-ordinate with the Mayor.

Recommendation: That the information be noted.

59/13 RESOLVED on the motion of Crs McDonnell and Morgan that the recommendation be adopted.

Lockhart Shire Council Ordinary Meeting – 12 February 2013

This is page 11 of the Business Paper of the Ordinary Monthly Meeting of the Lockhart Shire Council held in the Council Chambers, Green Street, Lockhart – 12 February 2013.

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CHAIRPERSON

Engineering Matters

1. WORKS REPORT (DE/T10-005)

General: Two crews are continuing with long term repairs of roads following March 2012 storm event as well as regular maintenance works. Three crews are undertaking reconstruction works and pavement sealing works. An additional crew has been temporary established to address signage and guideposts backlog. Programme „snap shot‟ to be provided at the meeting.

Shoulder widening of MR59 east has been completed. Works have commenced on Federal Street sealing. Design works now complete on GSW Subdivision, MR370 at Osborne, Piper & Norman Streets sealing. Works expected commence on these projects shortly. Design works to occur shortly on Rodds Road once survey is completed.

Table drain clearing/cleaning in both Lockhart and The Rock is progressing well. Drainage improvement works in Yerong Street, The Rock is nearly 100% complete, with tidy up works remaining.

Council has received the permit from Fisheries to complete original works in cleaning out Brookong Creek. This work is substantially complete, and waiting on Telstra with regards to lowering conduit at new pedestrian bridge to allow final shaping of creek in this area.

Electrical & Telstra services installation has commenced on Green Street West, with installation works now substantially completed. Essential Energy has been requested to “switch on” the power mid March 2013, and it has been confirmed that this will take place on Friday 22 March 2013. External road works ready for sealing. Green Street will have a widened shoulder for safe access and the street itself will be rehabilitated to improve pavement around the sweeping bend. All works expected to be completed March 2013.

Flood claim: RMS (RTA) has acknowledged Council flood claim and confirmed rolling October 2012 & February 2011 claims together with March 2012. Programme of works for 2012/2013 is on target for completion in June 2013. Programme for 2013/2014 has been compiled. RMS assessor has been to visit again and appears satisfied with works to date, however RMS & Council are yet to agree to final dollars of the claims. Flood Study: Community consultation days went well. Next meeting of the FRMC is 25

th March 2013

where flood maps and calibration reports from the flood models will be presented. Flood Study Consultant WMAwater is progressing well. Pedestrian Bridge – Lockhart: The Bridge has now been opened to the public. Traffic Committee: Nil to report.


60/13 RESOLVED on the motion of Crs Paterson and McDonnell that the recommendation be adopted.

2. NOXIOUS WEEDS (DE/N10-025)

Property Inspections

Minimal rainfall recorded through towards the end of February has led to slow germination of Noxious Weeds in Lockhart Shire. Additionally, those weed that have germinated appear to be moisture stressed. Property inspections carried out during this time have focused largely on repeat offenders for Bathurst Burr and St Barnaby‟s thistle control. Generally, good control has been noted. .

No. 1st

Inspections No. Re-inspections required

No.2nd

Inspections

No. Sect 18A‟s issued

No.3rd

Inspections

No. Section 18‟s issued

7

2

2

1

Spray Program



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The spray program has been targeting Bathurst Burr throughout the Shire and known infestations of Prairie Ground Cherry spread in isolated patches mostly to the west of Lockhart.

Rabbits

To cooperate with and ensure the success of rabbit baiting programs conducted with private landholders in the Shire, Council has reinitiated its ongoing rabbit control program. Areas being targeted are primarily around Pleasant Hills, along the County Boundary Road and Osborne-Pleasant Hills Road.

Fox Baiting

Council will be baiting for foxes from 7 March 2013 for four weeks, at Galore Hill Reserve and Kincaids Reserve. Notifications have been placed in the Weekend Advertiser and Border Mail newspapers.

Native Ants

As of recent, Council has been receiving enquiries from Shire residents about the control of native ants within Council‟s open spaces, particularly around parks and recreation areas. To deal with the issue, Council has previously utilised the services provided by qualified pest controllers, and to a considerable expense. Unfortunately, the success of control is limited, and the issue of re-infestation appears ongoing, especially in areas where food sources are often available (picnic areas).

Council would like to note that control of native ants within the Shire is not the responsibility of Council, and enquiries with neighbouring LCAs regarding native ant control has revealed that the issue is rarely, if at all, resolved.

Council recognises the significant role that native ants play in the natural food web, and that while they may cause disruption to some daily activities, their behaviour is considered completely normal as is in their natural environment.

BRIMS

Following a request from the NSW Rural Fire Service (RFS), fire trails in Lockhart Shire were mapped and given classifications in accordance with their maintenance schedule. This work will assist RFS crews with fire control and mitigation programs within Lockhart Shire, primarily at Galore Hill Reserve, Kincaids Reserve, the Lockhart Community Forest and The Rock Hill Reserve.

Classifying existing tracks as fire trails may allow Council to receive reimbursement for annual maintenance works. However, in order to maintain these classifications, Council may be obliged to conduct additional works to ensure the trails remain clear of vegetation and accessible to fire fighting plant at all times.

During previous routine inspections at Galore Hill Reserve, Council has recognised the risk involved in leaving the fire trail circumnavigating the Reserve open to the general public. Following an inspection with the RFS has recommended that Council resolve to close the fire trail to the general public. It was argued that such an action may ensure easier maintenance and a significant reduction in the risk presented to the general public.

Council insurers have also recommended that parts of this fire trail be closed to allow only access by 4 wheel drive vehicles.

Recommendation:

a) That the information be noted; and

b) That Council adopt the procedures contained in the body of the report relating to Galore Hill Reserve.

61/13 RESOLVED on the motion of Crs Morgan and McDonnell that the recommendation be adopted.

3. PARKS & GARDENS REPORT (DE/P10-005)

General maintenance

Regular inspections are being conducted at all parks and BBQ areas to insure they are free from rubbish, the BBQ‟s are clean and functioning, and lawns and gardens are well maintained. The aviary continues to be cleaned and has fresh branches cut on a weekly basis.



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The Rock crew continues to clean and maintain The Rock treatment works, and public toilets in Urana Street, Coronation Park and Yerong Creek.

Playgrounds in the Shire are being inspected regularly as per Australian Standards, with any maintenance being noted and completed as necessary.

Mowing and Slashing

Mowing of irrigated areas is being conducted fortnightly as a minimum and will continue throughout the warmer months, some areas have required additional attention due to fertilizing or functions being held.

Due to the hot, dry weather slashing work has not been necessary in most areas and has also been restricted during high fire danger periods.

Slashing of the Highway in Yerong Creek and The Rock has been carried out and the Pleasant Hills Recreation Ground and streets were slashed in preparation for the annual cricket match with Osborne.

Olympic Highway – The Rock

Corymbia Ficifolia “Baby Orange” have been planted on the Southern side of the highway between Emily and Park Streets, these small grafted native trees should grow to approximately 3x3m and require little maintenance once established. The size of the tree should ensure they stay well clear of the powerlines. Shrubs and grasses will be added to the mulched areas in autumn.

Swimming Pools

Maintenance of the grounds and facilities will be carried out by the pool contractors until closing on 17 March. Both pool contractors have reported very good patronage this season.

The Rock crew has completed a small garden at the entrance to the pool with grasses and palms and maintenance work has started including painting of pump shed and facilities.

Council has been approached by Royal Lifesaving NSW to participate in their Pool Water Training Courses. The pool contractors and a number of Council staff will attend a 4 hour workshop in March, developed for senior swimming pool staff and environmental health officers responsible for the undertaking of water quality testing at public swimming pools.

CMA Roadside Vegetation Project - French Park and Yerong Creek

This Murrumbidgee CMA grant funded project started back in the spring of 2009 included fencing and planting of indigenous tube stock at two separate sites. The Project Service Agreement with the MCMA has now come to an end with final monitoring shots being taken at the photo points at both sites. A significant difference can be seen at both sites when referring to the before photos and all parties involved in the project are very pleased with the current results. Both areas will enhance and support the existing medium to high conservation road reserves as they continue to establish.

Caravan Park

Electricity has been disconnected from the old amenities block and quotes will be sought for its demolition. Once demolition is completed some gardens will be installed on the old site and around the new amenities block.

Tree planting will also take place in the coming months to replace those previously removed.

Trees

Street trees planted over the last two years have required regular watering due to hot, dry weather.

Routine pruning and removal of suckers has continued along with maintenance pruning, including removal of broken and dead limbs and branches over hanging footpaths.

Work to remove a number of problem trees throughout the Shire is continuing, including a number of independently assessed Peppercorn trees in Green St, Ferrier St and Lockhart Caravan Park and all African Olives on Council land.

A contractor has been organized to complete the removal of a very large peppercorn at Lockhart Caravan Park and a dead limb in a large Eucalypt in Galore Street. Further stump grinding has also been organised.

Council has recently applied for grant funding to assist with the removal woody environmental weeds from both Brookong and Burkes Creek, the results of the application will be known in April.



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Parks and Gardens

Routine maintenance is being conducted, including regular whipper snipping and edging, weeding, spraying, pruning, fertilizing, watering, mulching and dead heading of roses.

Regular checks and maintenance of irrigation systems will continue throughout the irrigation season.

Weed Control

Extensive spraying has been undertaken in Lockhart, The Rock and Yerong Creek townships to control. Crews have also started treating known infestations of Caltrop (Bindii, Cats Head) and Khaki weed. Hand spraying and weeding has also been carried out in the parks and gardens.


62/13 RESOLVED on the motion of Crs Day and Schirmer that the recommendation be adopted.

4. STOCK MOVEMENT AND GRAZING POLICY (DE/N10-035)

Council at its meeting on 12th February 2012 resolved as follows:

a) That this matter be deferred to allow further submissions of comments from the community; and

b) That the proposed policy be more widely advertised throughout the Shire seeking submissions.

Council is currently seeking further comments from the community. Flyers were placed at Lockhart IGA, The Rock Post Office, Yerong Creek Post Office & Pleasant Hills Post Office.

The 28 day exhibition period will not have expired by the March 2013 meeting and as such a report will be presented at the next meeting in April 2013.


63/13 RESOLVED on the motion of Crs Paterson and Verdon that the recommendation be adopted.

5. STREET TREE POLICY (DE/R40-107)

Council at its meeting on 18 December 2012 resolved that the draft Street Tree Policy with alterations would be placed on exhibition seeking public comment until the February 2013 meeting when the Policy will be further considered.

The 28 day exhibition period has now expired and there were no comments received from the public.

Recommendation: That the „Street Tree‟ Policy as presented be adopted by Council.

64/13 RESOLVED on the motion of Crs Verdon and Douglas that the recommendation be adopted.

6. OLD RAILWAY STATION CLOCK (DE/D30-005)

Council has had the old Lockhart Railway Station clock, which was not in working order, at the Lockhart Pool. A new clock has been purchased for the pool.

The old Railway Station clock has recently been repaired and is now in good working order and it is proposed that it be donated to the Lockhart Museum as an historical item for display.

Recommendation: That Council donate the old Lockhart Railway Station clock to the Lockhart Museum.

It was Moved by Crs Paterson and Schirmer that the recommendation be adopted.

Cr Paterson withdrew his Motion.

65/13 RESOLVED on the motion of Crs McDonnell and Schirmer that the recommendation be adopted.

7. drumMUSTER (DE/W05-010)

drumMUSTER is a highly successful recycling initiative operating under the AgStewardship program, and promotes the safe and eco-friendly disposal of farm chemical containers. A Collection Agreement was signed in 1999, allowing Council to become part of the drumMUSTER recycling program. Since



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that date, Council has collected over 140,000 drums at its collection compounds at the Lockhart, The Rock, and the Pleasant Hills Waste Facilities.

Recently, Council has called for expressions of interest for community groups to take over the general running of drumMUSTER collection events, purely as a fundraising initiative. While drumMUSTER has offset Council‟s expenses in the past, and is happy to continue doing so, volunteer-run programs such as that at Pleasant Hills are proving very successful. For each drum collected, the volunteer organisation will earn 25 cents – which, when calculated against 140,000 drums, is a substantial amount of money that could be going to a good cause.

Following the call for expressions of interest, Council has become faced with the dilemma of sharing the drumMUSTER facilities, in a fair and unbiased manner, between the various volunteer groups that responded.

Council staff have proposed the following solution:

- Council will arrange approximately four (4) drumMUSTER collection events at each facility per calendar year (essentially, on a quarterly basis – the number and timing of events to consider growing needs and fit with farming activities and seasons, and Council staff availability);

- residents wishing to dispose of drums on a day of collection will be required to book an appointment time through contacting the Council Office;

- approximately two (2) months prior to a collection event, Council will call for expressions of interest from volunteer parties wishing to participate, with separate expressions required for each collection event (expressions of interest to be made in writing, and addressed to the General Manager, Lockhart Shire Council); and

- the successful party will be chosen on the basis of their ability to comply with Council‟s and drumMUSTER‟s requirements, while also effectively staffing the site.

In the event that several eligible parties have expressed an interest, Council will endeavour to ensure that the privilege will be evenly shared across successive events (only one party can operate a collection event on a given day).

An eligible volunteer organisation must have at minimum, Public Liability Insurance to the value of $10,000,000; as well as fit and healthy staff that are able to work outdoors unsupervised. Furthermore, all participating volunteers must participate in a drumMUSTER training program, and are to be deemed competent by a drumMUSTER representative.

Once chosen, the successful party will be required to:

- read and agree to the conditions set out in Council‟s Collection Agreement with AgSafe;

- arrange all promotions regarding their collection event, and in accordance with AgSafe‟s guidelines for publications. Promotions may still be advertised in Council‟s monthly newsletter;

- participate in a site induction and risk assessment conducted by Council staff;

- have an adequate number of staff trained and accredited as drumMUSTER inspectors;

- sign in and out of the site at the start and end of the day;

- adhere to Council‟s requirements regarding Personal Protective Equipment (PPE);

- follow directions as instructed by the Director of Engineering or his relevant nominee;

- follow the booking schedule for drum disposal;

- correctly fill out all reporting paperwork and forward it to drumMUSTER;

- fill out claim for reimbursement; and

- provide Council with a copy of all paperwork, including collection totals, and public liability insurance coverage.

At the end of each collection event, Council will arrange to have the collection compounds emptied, and will be reimbursed for this expense separately.

In the event that no organisation expresses an interest in running a collection event, Council staff will run the drumMUSTER collection event as per normal and claim reimbursement separately.




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66/13 RESOLVED on the motion of Crs Verdon and McDonnell that the recommendation be adopted.

Health, Building & Planning Matters

8. DEVELOPMENT APPLICATIONS (DES/P25-010)

The following development applications were approved with conditions, from 31 January 2013 to 7 March 2013:


67/13 RESOLVED on the motion of Crs Schirmer and Paterson that the recommendation be adopted.

9. DEVELOPMENT APPLICATION 37/13 – MR A MULHOLLAND (DES/DA 37/13)

Council has received a development application from Mr A Mulholland in which it is proposed to erect a cement storage silo on the property Lot Y in DP 378437, Green Street, Lockhart. The property is currently used for a residence, a plant hire business and a concrete batching plant. A copy of the submitted plans is provided for the information of Councillors as Attachment 1. The diameter, height and location of the proposed silo are shown on the attachment. In support of the application, Mrs S Mulholland has submitted a letter which she asks be brought to the attention of Councillors. A copy of the letter is provided for the information of Councillors as requested as Attachment 2.

While no details of the noise emitted have been submitted, Mrs Mulholland states in her letter that the silo will reduce the current noise level. No change to the other activities on site, such as dust generation, are anticipated.

The proposed silo would stand some 11 metres tall and accordingly, letters inviting comments on the proposal have been sent to six (6) adjoining and nearby property owners. At the due time and date for responses NIL responses had been received.

Recommendation: That Council consent to the erection of the silo, subject to routine conditions of consent to maintain the amenity of the surrounding properties and to ensure compliance with relevant legislation.

68/13 RESOLVED on the motion of Crs Schirmer and Morgan that the recommendation be adopted.

This decision was unanimous.

10. DEVELOPMENT APPLICATION 49/13 – ERECTION OF DWELLING (DES/DA 49/13)

Members of Council will be aware that State Environmental Planning Policy No 1 (SEPP1) operated under the NSW Environmental Planning and Assessment Act 1979 as a means of providing, in general, some flexibility to specified development standards. It provides Council and applicants, in some cases, with a legitimate means of overcoming small deficiencies, an example being the minimum lot size of 650 hectares for the erection of a dwelling. It would be possible under certain conditions, for Council to consent to a proposal to erect a dwelling on 650 hectares, for example.

Council‟s new Lockhart Local Environmental Plan 2012 (LEP 2012) came into force on 21 December 2012, and coinciding with the publication of the new LEP 2012, the Council‟s use of SEPP1 was withdrawn. In its place however, the NSW Department of Planning have included a standard clause in the LEP 2012 (clause 4.6) which is designed to also give some flexibility in the application of certain

DA No Development Applicant/Owner Site of Development

35/13 Shed K Cunningham 162 Green Street Lockhart

36/13 Carport S Rudka 67 Wilson Street The Rock

42/13 Verandah B Mazzocchi 36-38 Scott Street The Rock



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development standards. The use of clause 4.6 however, requires the concurrence of the Director-General of the NSW Department of Planning.

On 28 February 2013 Council received an application from Habitat Planning Pty Ltd, on behalf of Mr Anthony Male, to vary the 650 hectare minimum lot size to approximately 307 hectares and to permit a dwelling to be erected on the land. The application is essentially in 2 parts, the first being an application to vary the standard, and the second being to subsequently obtain consent to the dwelling. No drawings or plans of the actual house accompanied the application. A copy of the application is provided for the information of Councillors under separate cover.

The precise legal status of Clause 4.6, and whether or not it can be applied in the way proposed is, at this early stage, quite uncertain. Council has had a number of discussions with representatives of the NSW Development of Planning with mixed results. It is suggested however, that the application be referred to the Director General without delay.

Recommendation: That

a) Council support the application to vary the minimum lot size to the Director-General as proposed; and if approved by the Director General

b) That the matter of the erection of the actual dwelling be determined by Council under delegated

authority in the normal way.

69/13 RESOLVED on the motion of Crs Paterson and Morgan that the recommendation be adopted.


11. DEVELOPMENT APPLICATION 49/11 – MR E & MRS K ANNETTS (DES/DA 49/11)

On 5 September 2011 Council gave its conditional consent to Development Application 49/11 for the relocation of a dwelling and the erection of a shed to Lot 3, Section 7 in DP5972, Macconochie Street, Yerong Creek. Earlier, at the June 2011 Ordinary Meeting, Council had resolved to extend the period for completion to 18 months from the 6 months usually required under the Relocation of Dwelling Houses policy.

The date for completion was therefore the date of the Construction Certificate (5 September 2011) plus 18 months, therefore being 5 March 2013.

In his letter to Council dated 26 February 2013 Mr Annett‟s describes a lengthy period of ill health extending from February 2012 until recently and requests an extension of time therefore, in which to complete his dwelling. In discussion subsequent to this letter, he requests a further 18 month, that is until 5 September 2014.

Currently, the main parts of the dwelling have been delivered to site. The footings were inspected on 19 October 2011 in accordance with Council‟s Notice of Determination. The site has been maintained in a tidy condition.

Recommendation: That Council extended the time for completion of Development Application 49/11 by a further 18 months, to 5 September 2014.

70/13 RESOLVED on the motion of Crs Schirmer and Paterson that the recommendation be adopted.


12. REVIEW OF THE LOCKHART LOCAL ENVIRONMENTAL PLAN (LEP 2012) (DES/P25-005)

Members of Council will recall that on 4 March 2013 a workshop was held in which a summary of the current review of the Lockhart Local Environmental Plan, 2012 was presented by representatives of Booth Associates. The review, funded by the state government, is in 3 parts:

a) Rural lands study. b) Rural settlement study. c) Industrial land study.

It has been arranged that the final draft of the review document would be available for Councillors at this March Ordinary Meeting. The full draft report is some 160 pages in length, so while a full copy will



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be available for perusal at the meeting for anyone wishing to see it, only the following extracts from the full review document have been reproduced for each Councillor, and have been provided as a separate attachment to the business paper:

1) Executive summary – rural lands study, 2) Recommendations – rural lands study, 3) Executive summary – rural settlement study and industrial land study, 4) Recommendations – rural settlement study, and 5) Recommendations – industrial land study.

The final review document is as discussed with Councillors on 4 March 2013, with amendments to reflect comments provided by Councillors and from public submissions.

The document is now ready for the perusal of Councillors. It should be noted however that if Council is satisfied that the document may now go on public exhibition, further material in the form of photographs, graphs etc would be added to the exhibition material (no changes would be made to the actual wording) to make it more appealing to members of the public.

Recommendation: That the draft report on the review of the Lockhart Local Environmental Plan, 2012 be placed on public exhibition.

71/13 RESOLVED on the motion of Crs Verdon and Paterson that the recommendation be adopted.



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Finance and Administration Matters

13. STATEMENT OF FUNDS (DCS/F10-010)

Recommendation: That the Statement of Funds for February 2013 be received.

72/13 RESOLVED on the motion of Crs Morgan and Verdon that the recommendation be adopted.



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14. DISCLOSURE OF INTEREST RETURNS (GM/C85-015)

In accordance with Section 450A of the Local Government Act it is advised that all Disclosure of Interest Returns from Councillors and appropriate staff have been received and tabled at this meeting of the Council.


73/13 RESOLVED on the motion of Crs McDonnell and Day that the recommendation be adopted.

15. STAFF STRUCTURE (GM/S30-005)

The Local Government Act 1993 requires Council to consider the staff structure within 12 months after an Ordinary Election of Council.

It is believed the current staff structure (Attachment 3) is adequately fulfilling the requirements of Council and the community and no alteration is recommended.


74/13 RESOLVED on the motion of Crs Verdon and Day:


b) that a report be provided to the April 2013 Ordinary Council meeting on the timeframe for processing Development Applications over the last twelve (12) months and how they compare to industry averages.

16. LOCAL GOVERNMENT NSW (GM/S20-040)

Correspondence has been received from the President of the Local Government Association of NSW and the President of the Shires Association of NSW advising that all legal formalities have been completed following many months of debate, the new One Association to represent Local Government in NSW commence on 1 March 2013.

It is advised that for all practical purposes the amalgamated two Associations will be known as Local Government NSW.

It is advised that the first Annual Conference of Local Government NSW will be held in the Sydney Town Hall from 1 to 3 October 2013 where elections will be undertaken for the new Association.

In the interim, that is from 1 March until the elections in October, an interim ten member Board has been established by decision of the two Associations and it is the interim Board Member‟s intention to visit as many member Councils as possible in the next six months or so seeking input into the various issues affecting Local Government in NSW.

Comment

The General Manager advises that the proposal to amalgamate the two Associations has been ongoing for the past two to three years. Apart from this, in previous years various attempts to join the two Associations have failed and it considered the ultimate resolution of this issue as Councils in NSW will now have only one Association representing the views on Local Government throughout NSW rather than two Associations is a most positive result.


75/13 RESOLVED on the motion of Crs Paterson and Morgan that the recommendation be adopted.

17. MODEL CODE OF CONDUCT 2013 (GM/D14-005)

A Circular from the Division of Local Government has been received with a requirement the information be tabled at the next Council meeting.

A copy of this information is attached as Attachment 4.




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76/13 RESOLVED on the motion of Crs Verdon and Schirmer that the recommendation be adopted.

18. CODE OF CONDUCT – PANEL OF REVIEW (GM/D14-005)

The introduction of the new Code of Conduct requires Council or Regional Organisations of Councils (ROCs) to publically advertise inviting interested persons to submit applications to become conduct reviewers and/or members of Panel Review Committees to be called upon as and if required. The period of appointment is up to four (4) years.

REROC on behalf of its constituent Councils recently invited applications to fill these positions and the Executive of REROC has recommended certain persons based on their ability and experience.

Council must by resolution appoint conduct reviewers and/or Panel members.

Recommendation: That Council appoint the persons recommended by REROC to conduct investigations if required under the Councils Model Code of Conduct for Council in NSW.

77/13 RESOLVED on the motion of Crs Verdon and Douglas that the recommendation be adopted and the names of the reviewers be provided to the next Council meeting.

19. REVISED MODEL PRIVACY MANAGEMENT PLAN FOR LOCAL GOVERNMENT (DCS/D14-005)

The Privacy and Personal Information Act 1998 (the PPIPA) requires all Councils to prepare a Privacy Management Plan outlining their policies and practices to ensure compliance with the requirements of that Act and the Health Records and Information Privacy Act 2002 (the HRIP Act).

The Division of Local Government (the DLG) has released a new Model Privacy Management Plan (the Model Plan) for Local Government, prepared in consultation with the Office of the Privacy Commissioner and the Local Government and Shires Association. A copy of the Model Plan has been provided to Councillors under separate cover. The Model Plan has been updated to:

- Incorporate the requirements of the HRIP Act, which commenced on 1 September 2004

- Include references to the Government Information (Public Access) Act 2009 (GIPA Act), which commenced on 1 July 2010.

In developing a Privacy Management Plan, a Council should ensure that it informs:

- The community about how their personal information will be used, stored and accessed after it is collected by the council

- Council staff of their obligations in relation to handling personal information and when they can and cannot disclose, use or collect it.

Councils should adopt a new Privacy Management Plan, based on the new Model Privacy Management Plan for Local Government or develop their own Privacy Management Plan based on the requirements outlined above, and must provide a copy of the updated Privacy Management Plan to the Privacy Commissioner as soon as practicable.

Recommendation:

a) That the revised Model Privacy Management Plan for Local Government (circulated under separate cover) dated January 2013 be adopted by Council and placed in Council‟s Policy Register; and

b) That a copy of Councils updated Privacy Management Plan be provided to the Privacy Commissioner as soon as practicable.

78/13 RESOLVED on the motion of Crs Morgan and Verdon that the recommendation be adopted.

20. STATECOVER MUTUAL 2012/2013 WHS FINANCIAL INCENTIVE (DCS/I10-080)

Councils Workers Compensation insurers, StateCover Mutual, strongly promotes injury prevention through effective Work Health and Safety (WHS) practices. To encourage Council to focus on improving current WHS practices StateCover provides an annual financial incentive of 0.24% of Council‟s wages (as declared on the 2011/2012 Actual Wages Declaration).



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Payment of the incentive is dependent on Council‟s 2012/13 premium renewal with StateCover and completion of three Key Performance Indicators (KPIs) as follows:

1. Completion of the WHS Self Audit and Action Plan.

2. Independent verification of Council‟s answers to the Audit questions.

3. Receipt of completed wages declaration for the 2011/12 premium period within the statutory period (2 months from renewal date).

StateCover Mutual advised that Council has satisfactorily completed these KPIs and has forwarded a cheque for $6,419.41 as a financial incentive. StateCover encourages Council to allocate this amount for WHS improvements.


79/13 RESOLVED on the motion of Crs Paterson and McDonnell that the recommendation be adopted.

21. LOCAL GOVERNMENT ELECTIONS 2012 (DCS/E15-020)

Council elections are held every 4 years. Council allocated $5,000 each year over the past 4 years to a reserve to fund the cost of the election conducted in 2012.

Council resolved to engage the NSW Electoral Commission to conduct the Lockhart Council elections. In a letter from the NSW Electoral Commission dated 30 January 2013, the Electoral Commissioner advised that the State wide cost of conducting the election came in 4.1% under budget.

The total cost to Lockhart Shire Council was $21,041.88. The breakdown of this amount was $18,074.00 from NSW Electoral Commission and $2,967.88 in costs incurred directly by Council to advertise the election and the results of the election.

Overall election cost to Council came in $1,041.88 over the allocated reserve of $20,000.00


80/13 RESOLVED on the motion of Crs Verdon and Douglas that the recommendation be adopted.

22. ANZAC DAY 2013 – 25 APRIL 2013 (GM/C15-010)

Each year Council representatives are invited to attend ANZAC Day services and wreath laying services at Lockhart, The Rock, Pleasant Hills and Yerong Creek.

An invitation has been received from the Henty RSL Sub-Branch advising that the service will be held at 9:00am at the Pleasant Hills Memorial Hall and the Lockhart service at around 10:45am at the Lockhart Cenotaph.

The other two invitations are expected shortly.

Councillors may wish to give consideration to representing Council at these services with advice provided at this meeting of Council.

Recommendation: That Councillors advise if they are available to attend the various ANZAC Day commemorative services as Councils representatives.

81/13 RESOLVED on the motion of Crs Schirmer and Paterson:

a) that Crs Driscoll, Paterson and Yates will represent Council at The Rock and Yerong Creek services and will coordinate accordingly;

b) that Crs Morgan, Day and Schirmer will represent Council at the Lockhart service; and

c) that Cr Douglas will represent Council at the Pleasant Hills service.

23. USE OF INDIVIDUAL COMPUTERS BY COUNCILLORS (GM/C80-020)

Council at the February 2013 meeting considered the matter of individual computers for Councillors and resolved:



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a) that Item 4 – Use of Individual Computers by Councillors – be deferred for consideration to the next meeting of Council.

Extract of Report from February 2013 meeting

A further issue which has been raised for discussion is the “next step” – individual computers for Councillors. Such a system would feature the issue of a computer to each Councillor for use before and during meetings, and for email contact generally. The agenda would be sent by e-mail, with the computer replacing the hard-copy agenda.

The use of Apple iPads is one method which has been used successfully elsewhere, and a demonstration of such a system can be arranged.

Estimated costs are as follows:

iPad/tablet/laptop computer/software X 9 approximately $5,600 +GST

Internet charges X 9 approximately (per annum) $ 300 + GST

Assuming a 3 year lifespan,

the ANNUAL cost therefore would be approximately $2,200 + GST

Comments:

1. Against these costs would also be significant saving in paper and photocopying costs.

2. Such a system assumes that all Councillors are comfortable with computers and adept in their use.

3. A further (future) refinement might be the display of the minutes as they are typed by the staff member in attendance, appearing on each computer instead of projected onto the screen.

Recommendation: That the matter be considered and determined by Council.

RESOLVED on the motion of Crs Verdon and Douglas that the matters 1 to 4 contained in this report be considered sequentially.

RESOLVED on the motion of Crs Schirmer and Driscoll that Item 4 – Use of Individual Computers by Councillors – be deferred for consideration to the next meeting of Council.

Current Position

The use of personal computers (iPad, tablet or compact laptops) is a matter currently being considered by many councils and many other councils have gone through this process in recent years.

Walgett Shire Council recently emailed all NSW Councils the following:

“Council is currently putting a project together in regards to the use of iPads or tablets for the use of Business papers/Agendas for Council meetings by Councillors.

Does your Council currently use tablets if so are you able to answer for me any of the following questions?

1. Recommendation on iPad or android tablet

2. How do you send large files that exceed email limits to the tablet?

3. The functionally of Tablets for the use at Council Meeting

4. How do you transfer files from Councils Windows based system to the Tablet and vice versa

5. Hard drive Size of Tablet is best suited

6. Any Software that the system requires to run the tasks required

7. Any recommendation for Tablet version and size

Any answers to the listed questions would be greatly appreciated.”

Walgett received replies from 26 councils. Upon request these replies were forwarded to Lockhart Shire Council. The majority of Councils use or intend to use iPads. However there are numerous applications and software used by Councils to then enable files to be received by councillors and to view. This aspect of the project will require more detailed investigation and possible demonstrations in light of the information and experiences provided in the replies from those 26 councils.



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Recommendation: That Council agree in principle to the use of personal computers (iPad, tablet or compact laptops). The hardware and software applications to achieve Council‟s requirement be further investigated and a report be brought to the June 2013 meeting.

82/13 RESOLVED on the motion of Crs Verdon and Paterson:


b) that hard copies of the Business Papers and Minutes be made available to Councillors upon request.

The meeting adjourned for dinner at 7:03pm and resumed at 8:00pm.

24. ELECTRONIC RECORDING OF COUNCIL MEETINGS (GM/C80-020)

Council at the February 2013 meeting considered the matter of electronically recording of Council meetings and resolved:

a) that the matters 1 to 4 contained in this report be considered sequentially.

b) that Council agree in principle to electronically recording of the whole of Council meetings. The method by which this is facilitated be further investigated by the Director Corporate Services and report to the next meeting.

c) that Item 4 – Use of Individual Computers by Councillors – be deferred for consideration to the next meeting of Council.

Report from February 2013 meeting

Council considered the matter of the electronic recording of Council meetings at the November 2012 Meeting, where it was resolved that the matter be deferred to the February Meeting of Council.

Council has obtained estimates for 2 systems which would permit Council to record its meetings:

1) Wired Microphone System:

This system would provide for a desk mounted microphone for each participant and a recording unit. The system would be wired together, and it would be necessary to cut the wiring into the concrete floor.

Estimated cost incl installation $11,500 + GST Estimated cost for concrete cutting (etc) $2,000 + GST

Total $13,500 + GST

Comments:

1. Issues regarding the lack of privilege and associated risk of defamation need to be considered. Council could resolve to “wipe” the tapes following the confirmation of the Minutes at the following meeting.

2. The furniture in the Chamber has been installed so that each item, including the raised dais, can be moved if required to make better use of the room. A permanently-wired system may reduce this flexibility significantly.

3. The actual recording can be on a “hard drive” (digital) or on tape (analogue).

4. If actual recordings are to be used to check the voracity of the Minutes, then it is suggested that a considerable amount of time would be taken up during the meeting to find the relevant part of the information, review and confirm it (or otherwise).

5. A demonstration of the system can be arranged

2) Wireless Microphone System:

This system similarly would provide for individual microphones and a recording unit, but without connecting wires. The system offers more flexibility but is significantly more expensive

Estimated cost incl installation $31,800 + GST

Comments:



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1. Issues regarding the lack of privilege remains.

2. This alternative offers greater flexibility in that microphones, furniture (etc) can be moved as desired.

3. The actual recording can be on a “hard drive” (digital) or on tape (analogue).

4. If actual recordings are to be used to check the voracity of the members, then it is suggested that a considerable amount of time would be taken up during the meeting to find the relevant part of the information, review and confirm it (or otherwise).

5. A demonstration of the system can be arranged

3) Recording of Minutes by Typist:

At the November 2012 Meeting Councillors, as an alternative solution, also referred to the engagement of a typist to typeset each minute at the end of each debate, and to immediately display the minute for comment by Councillors before saving the Minute and proceeding to the next agenda item. It would also be necessary to provide a new computer, screen and projector.

ANNUAL wages (etc) for typist – approximately $4,400.00

New computer $1,500.00 +GST Screen and projector $5,000.00 + GST

Total $6,500.00 + GST

Comments:

1. The cost of the typist would be approximately $4,400 per annum, although this is likely to vary depending on the existing salary of the particular staff member.

2. The screen projector and computer could find many other uses in Council‟s business, and their cost would not be entirely attributable to the recording of the minutes.

3. If this option were to be taken up, Councillors would need to provide details of their questions and statements in either written or electronic form prior to the Council meeting.

4. Specific arrangements would need to be made for some minutes, such as personal matters in-committee, where staff are excluded.

5. The success of such a system would rely on “the human factor”. At least 2 and perhaps 3 willing staff (or others) would need to be committed and available to make the system work.

6. The Council meeting may be lengthened as the typist may need to clarify alteration to Motions, Amendments, etc.

4) Use of Individual Computers by Councillors (This matter is considered in Item 23 of this Business Paper):

A further issue which has been raised for discussion is the “next step” – individual computers for Councillors. Such a system would feature the issue of a computer to each Councillor for use before and during meetings, and for email contact generally. The agenda would be sent by e-mail, with the computer replacing the hard-copy agenda.

The use of Apple iPads is one method which has been used successfully elsewhere, and a demonstration of such a system can be arranged.

Estimated costs are as follows:

iPad/tablet/laptop computer/software X 9 approximately $5,600 +GST Internet charges X 9 approximately (per annum) $ 300 + GST

Assuming a 3 year lifespan,

the ANNUAL cost therefore would be approximately $2,200 + GST

Comments:

1. Against these costs would also be significant saving in paper and photocopying costs.

2. Such a system assumes that all Councillors are comfortable with computers and adept in their use.



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3. A further (future) refinement might be the display fo the minutes as they are typed by the staff member in attendance, appearing on each computer instead of projected onto the screen.

Recommendation: That the matter be considered and determined by Council.

RESOLVED on the motion of Crs Verdon and Douglas that the matters 1 to 4 contained in this report be considered sequentially.

It was Moved by Crs Driscoll that Council engage a typist to display on a mobile interactive whiteboard the Motions and Amendments prior to being put to Council.

Cr Driscoll withdrew this Motion.

It was Moved by Crs Driscoll and McDonnell that Council agree in principle with the engagement of a typist to display Motions and Amendments prior to being considered by Council and the various options which might be available to display this information and a report be brought back to Council.

An Amendment was moved by Crs Verdon and Paterson that Council agree in principle to electronically recording of the whole of Council meetings. The method by which this is facilitated be further investigated by the Director Corporate Services and report to the next meeting.

On being put to the meeting the Amendment was declared Carried and became the Motion and again on being put as the Motion was Declared Carried.

RESOLVED that Council agree in principle to electronically recording of the whole of Council meetings. The method by which this is facilitated be further investigated by the Director Corporate Services and report to the next meeting.

RESOLVED on the motion of Crs Schirmer and Driscoll that Item 4 – Use of Individual Computers by Councillors – be deferred for consideration to the next meeting of Council.

Current Position

While Council has resolved that Council agree in principle to electronically recording of the whole of Council meetings, it is understood that this may include electronically recording the whole of council meetings by wired or wireless recording device and/or the engagement of a typist to display Motions and Amendments prior to being considered by Council.

The cost involved in wired and wirelessly recording Council meetings electronically remain as was presented at February 2013 meeting.

Additional comment: if the minutes are to be typed from these recordings, this will involve considerably more time as a staff member would have to listen to the whole recording and from the recording type the relevant minutes, amendments and the resulting resolutions.

The recording of minutes by a typist would be the most cost effective method to document minutes, amendments and the resulting resolutions.

Additional comment: as noted previously on this matter it is the wording of the resolution that is critical and to which Council staff are required act on. The projector and screen which would be fitted to the ceiling to enable Councillors and the public gallery to view the motion was actually budgeted for in the fittings for the new administration building. Also as noted in above report that went to February 2013 point 3) 2 a projector and screen would have many other uses. E.g the LEP workshop held on 4 March, recently.

Recommendation:

1. That Council determine to record the whole of Council meetings by wired or wireless microphone recording system;

2. That Council determine to engage a typist to record motions, amendments and the resulting resolutions;

3. That Council determine to purchase and install projector and screen from ceiling as originally budgeted for in construction of administration building, the funds currently in reserve; and

4. That Council determine to trial a typist to record motions, amendments and the resulting resolutions for the April 15 2013 and April 29 2013 Council meetings.



_________________________ CHAIRPERSON

It was Moved by Crs Douglas and Morgan that Council determine to trial a typist to record motions, amendments and the resulting resolutions for the three (3) ordinary Council meetings. (April 15 2013, May 20 2013 and June 17 2013).

After general discussion Cr Douglas withdrew his Motion.

83/13 RESOLVED on the motion of Crs Morgan and McDonnell:

1. That Council determine to engage a typist to record motions, amendments and the resulting resolutions at Council meetings; and

2. That Council determine to purchase and install two (2) projectors and two (2) screens from the Chamber‟s ceiling as originally budgeted for in construction of the administration building, the funds currently held in reserve.

25. TOURISM/ECONOMIC DEVELOPMENT OFFICER’S QUARTERLY REPORT OCTOBER – DECEMBER 2012 (T/EDO/T26-015)

Council may recall that one of the requirements for Council‟s Tourism/Economic Development Officer is to provide a report to Council on the activities undertaken by this Officer each quarter.

The Tourism/Economic Development Officer advises as follows:

The period of October – December 2012 continued to reflect a number of developments focussing on the continuation of the promotion of tourism, business development and development of a Strategic Plan for the Industrial Park and Tourism and Economic Development Strategic Plan.

The activities over this period included:

1. Continued Development of Business and Industry within the Shire 2. Destination NSW 3. Riverina Regional Tourism 4. Marketing activity 5. Events 6. Committees and Boards 7. Workshops and Networking Meetings 8. Lockhart Shire Webpage and Facebook Page 9. Country Change

1. Continued Development of Business and Industry within the Shire

The following refers to the business events and marketing programs development options to assist Shire businesses.

1.1 Post cards for businesses: Post cards promoting Green Street, Lockhart were printed and distributed throughout Lockhart prior to the Lockhart Picnic Races and the Lockhart Spirit of the Land Festival. Visitors and residents continue to show a strong interest in the post cards. Postcards featured nineteen photos of business activities and attractions within Green Street.

1.2 Business Workshop: Linda Hailey conducted business workshops in Lockhart on Wednesday 12 September at 6:00pm followed by five individual consultancy appointments in Lockhart on Thursday 13 September and The Rock on Friday 14 September. Business owners attending the workshop had the opportunity to go into a draw to have a free one on one consultation. Linda Hailey has reported continued contact with some of the business owners that attended the workshop.

1.3 New Businesses: New business anticipated opening schedule was reported in the previous reporting period. Unfortunately all the businesses listed in the July – September 2012 quarterly report are yet to open.

The Blue Bird Café in Green Street Lockhart has started trading offering limited range

Planning for a new butcher shop in Lockhart is progressing

Picture framing business is expected to open in March 2013

Enquiries continue for an additional café in Urana Street, The Rock

2. Destination NSW



_________________________ CHAIRPERSON

The New South Wales (NSW) Government established a Destination NSW (DNSW) as a statutory authority in July 2011 to support growth in the states tourism and events sectors.

DNSW is responsible for devising and implementing strategies to grow the visitor economy, with particular focus on driving Tourism and acquiring and developing major sporting and cultural events for Sydney and regional NSW. DNSW is also a major investor in Business Events Sydney with the aim to secure more international conventions, incentive travel reward programs. Corporate events and exhibitions for Sydney and regional NSW. Destination NSW demonstrates a strong focus on the coastal regions of NSW and it is the intention of the tourism organisations and member Councils to encourage an inclusion of all regions of NSW.

2.1 Destination NSW: The Visitor Economy Taskforce‟s recommendations, in their final report, were released to the public in August 2012. The report recommended actions to be taken by the NSW Government in partnership with industry to achieve the Government‟s target of doubling overnight visitor expenditure to NSW by 2020. On 19 December 2012, the NSW Government issued the Visitor Economy Industry Action Plan in response to the recommendations of the Final Report of the Visitor Economy Taskforce. In developing the Plan, the NSW Government considered the suitability and feasibility of each recommendation of the Final Report of the Visitor Economy Taskforce in consultation across Departments to enable a whole-of-government approach. The Visitor Economy Industry Action Plan outlines the actions for achievement by industry and Government in partnership.

Key Year One Deliverables Under the Industry Action Plan for the Visitor Economy:

New Destination Management Planning (DMP) system for NSW

Regional conferencing strategy for NSW

New Annual Busines s Leadership Forum

New funding program criteria for regional tourism

Long term brand campaigns for Sydney and NSW

Strengthened major events and festival calendar

Dedicated visitor servicing co-ordination for Sydney

New travel concessions for international students

$87 million cruise infrastructure program

New Destination NSW China Strategy

Glebe Island Expo to house trade exhibitions while the Convention Centre is completed

New Aboriginal Tourism Action Plan

The Industry Action Plan for the Visitor Economy is an extensive document addressing many aspects of the visitor economy. Recommendation 48 has significant impact on regional tourism including Lockhart Shire.

Recommendation 48. Maintain, at least, the current $5.1 million regional funding allocation for regional visitor economy initiatives.

Action 48A. Implement transitional funding arrangements by Destination NSW for regional tourism that do not continue beyond 2013:

Allowing RTOs to access „capacity‟ funding according to current criteria for a maximum of 12 months ending in the 2012-13 financial year so that alternates to any Government funding of staff, utilities and so on are put in place

Opening up future Destination NSW marketing funding to competitive bidding, with funding proposals to be assessed by Destination NSW against specified criteria, including a Destination Management Plan, to all Industry and stakeholders in a destination, not just RTOs.

The current funding program enables RTOs to access capacity funding until June 2013. To access the funding for regional tourism applicants need to be mindful of Recommendation 47 of the Industry Action Plan for the Visitor Economy:

Action 47A. Ensure that funding for regions will only continue where there is a Destination Management Plan that has a focus on building capacity and capability to grow visitor expenditure from priority target markets.



_________________________ CHAIRPERSON

Action 47B. As experience-based destinations do not usually conform with existing Local Government, Regional or State boundaries, ensure that the special purpose entities (see Destination Management Plan) are empowered to manage the Destination Management Plans.

Action 47C. Ensure that Destination NSW is able to deal directly with all Industry and stakeholders in destinations.

Action 47D. Ensure that arts and culture, events, nature and heritage and other visitor experience development initiatives are integrated into the Destination Management Planning and implementation processes for the relevant destination.

Action 47E. Consolidate and leverage Government resources and investment in Regional NSW by ensuring that grants and other payments relating to enhancing visitor experiences (for example, grants for arts, recreation, events and festivals) are facilitated through the Destination Management Plans of the relevant destinations.

The implementation of the Industry Action Plan for the Visitor Economy will have an ongoing impact on our region including Lockhart Shire. As indicated by the report Riverina Regional Tourism (RRT), the Riverina Regional Tourism Organisation will not be funded beyond June 2013. It is important to be mindful of the requirements of the report when accessing future funding opportunities. The full Industry Action Plan for the Visitor Economy Report can be viewed on the Destination NSW website https://www.business.nsw.gov.au/__data/assets/pdf_file/0006/26349/121218_VE-IAP-Full-version_FINALv2.pdf

3. Riverina Regional Tourism

Consultation process with member Council for the establishment of the destination management process the RRT Board gained approval from Destination NSW to use the remainder of the funding to establish a Destination Management Plan for the region. RRT engaged Urban Enterprise to undertake the process reporting with findings and recommendations, to the Riverina Tourism Board and member Councils early 2013.

4. Marketing Activity

Marketing activity during reporting period is usually a low activity period as the marketing strategy targets Autumn and Spring. Promotion during the reporting period include:

Commencement of „Around Lockhart Shire‟ column in the Wagga Daily Advertiser. The article appears once in a two week period.

Continued listing with the Riverina Tourism segment for the ABC Radio Segment every Thursday.

Green Street post card released

Support newspaper advertising for local events

Advertisement in the „Wanderer Magazine‟ December issue – promoting Lockhart Caravan Park and camping options throughout the Shire

Feature and advertisement in „Go 55‟s‟ Publication promoting things to do in the Lockhart Shire. Feature article on the Doris Golder Gallery.

Promotion of the Lockhart Visitor Information Centre in “AVIC Connect”

Feature article in the Daily Telegraph

5. Events

Taste of Riverina – a month long festival showcasing food and wine events with an Italian twist. Towns throughout the region celebrate the Riverina‟s diverse and quality produce. The Spirit of the Land Festival had a Taste of Italy and the Lockhart IGA conducted a recipe competition. Italian Cooking classes held in Yerong Creek and Lockhart.

Lockhart Picnic Races – October 12. Disappointing attendance, hoping to build on attendance for future events.

Lockhart Spirit of the Land – October 13 – 14, attracting large crowds over the two day Festival.

The Rock Show – attendance similar to last year, an important event on The Rock calendar.

The Great Verandah

The Rock Markets – November 25

Community organisation fundraising, e.g. garden walks and sports carnivals

https://www.business.nsw.gov.au/__data/assets/pdf_file/0006/26349/[email protected]

https://www.business.nsw.gov.au/__data/assets/pdf_file/0006/26349/[email protected]



_________________________ CHAIRPERSON

Christmas under the Verandahs – 7 December, late night trading in Green Street Lockhart creating a festive atmosphere.

6. Events

Eastern Riverina Arts (ERAP) – As Council is aware attendance at the meetings as members of the Eastern Riverina Arts Board representing the Lockhart Shire occurs bi-monthly and is dedicated to working with a range of people across our region in consultation and development in art, community and cultural programming.

The local government areas that are serviced by ERAP include Bland, Coolamon, Cootamundra, Harden, Temora, Tumut, Urana, Wagga Wagga and Lockhart.

Community Committees – As Council may be aware the KPIs of the Tourism and Economic Development Officer‟s contract require the support and attendance of community meetings. Meetings attended include: Lockhart and The Rock Progress Associations, Spirit of the Land and Lockhart & District Historical Society.

Research the availability and grant opportunities for community groups and business development and forward suitable information to community organisations.

7. Workshops and Networking Meetings

During the reporting period workshops attended include:

Country Change meetings

Regional Communities

Riverina Regional Tourism

Regional Development Australia

8. Lockhart Shire Webpage and Facebook© Page

8.1 Lockhart Shire Webpage: During the reporting period Web123 were contracted to redesign the Lockhart Shire website and design a tourism website linked to Lockhart Shire webpage.

8.2 Lockhart Shire Facebook Page: Continues as an information forum for residents and Facebook© users beyond the Shire.

9. Country Change

Lockhart Shire‟s participation in the Country Change Riverina continues to create interest in the Lockhart Shire, total enquiries thirty nine. Many of these enquiries are planning a move within five years. Lockhart Shire has had encouraging results with three families, nine new residents, moving into the Shire over the reporting period. Two of these families have purchased properties, private land and a Green Street West allotment, the remaining family are currently making arrangements to purchase land in Bond Street. Continued communication is required for any existing and future contact from the Country Change Riverina website.

Possible Problems

Lockhart Shire continues to experience a period of generational change, the aging population. It is important to keep in mind the need to retain younger residents in the area and to also encourage the settlement of new residents of all ages.

Maintaining a strong community volunteering base to ensure the community can continue to meet the needs and requirements and needs of each organisation. Diminishing volunteer base is an issue that occurs in communities throughout Australia. To date a solution to this problem is not evident.

Awareness of the declining population trends, formulating action plans within the Tourism & Economic Development Strategic Plan.

January – March 2012

During this period the promotional program for the next six months will be finalised.

The continued involvement in the following areas:

Ongoing support for the businesses and encouragement of new business ventures.

10 year Lockhart Industrial Park Strategic Plan submitted for Council approval.



_________________________ CHAIRPERSON

Continued promotion of the Lockhart Shire, radio and television campaign supported by magazine and print advertising and media releases.

Development of „Tourism Trails‟ including Historical and Farm Art Sculpture Trails within the Shire.

Support and encourage development of new festivals and attractions in The Rock, Pleasant Hills and Yerong Creek.

Recommendation: That the report be received.

84/13 RESOLVED on the motion of Crs Douglas and Day that the recommendation be adopted.

26. QUARTERLY BUDGET REVIEW 31 DECEMBER 2012 (DCS/F10-010)

In accordance with the Local Government Act, 1993, a review of Council‟s Budget position as at 31 December 2012 has been undertaken and the following is submitted for Councillors consideration.

General Fund

When Council adopted the Operational Plan Budget 2012-2013 in June 2012 Council budgeted for a surplus of $1,372.00. The Budget Review at 31 December 2012 indicated an estimated deficit of $117,346.00 as at 30 June 2013 after taking into account movements in revenue and expenditure for the quarter.

The December 2012 Quarterly Budget Review Statement details are included as “Attachment 5”.

The significant alterations in the budget for the second quarter are as follows:

Increases in Income

1020 1093 OHS - Incentive Payment 5,836

1040 1231 Interest On Investment 30,000

3040 1140 Development Application 6,000

3060 1135 Tipping Fees 6,000

3180 1100 Public Cemeteries 6,000

5540 1150 Caravan Park - Rent Short Stay 6,000

59,836

Decreases in Income

2622 1345 Magnolia Lodge 1 - Rent 5,500

5065 1490 Grant - Roads To Recovery Program 710,532

5620 1910 Real Estate - Loss on Sale of Land 95,000

5662 1125 Private Works Income Gst 6,000

817,032

Decreases in Expenditure

1020 2137 Computer Maint Agreement - Practical 6,116

1020 2245 Insurances 16,434

5260 2330 Footpaths Repairs & Maintenance 10,000

32,550

Increases in Expenditure

0500 2245 Members Accident Insurance 5,934

1020 2220 Consultant-Intergrated Planning & Reporting 14,000

1060 2305 Engineering - Advertising 5,000

1080 2040 Outdoor Staff - W/Comp Insurances 30,000

1080 2070 Outdoor Staff - Training 22,000

3060 2330 Rubbish Tips - Operating Costs 55,000

3180 2330 Public Cemeteries - Repairs & Mntce 6,000

3644 2330 Lockhart Pool - Repairs & Maint 6,000

5540 2255 Caravan Park - Electricity Charges 6,000

5540 2290 Caravan Park - Caretakers Commission 8,000

157,934

Decrease in Reserve

1490 3015 Tfr From Res - Computer Software Reserve 40,020

1490 3015 Tfr from Res - Future Infrastructure Improvements 55,000

95,020

Decrease in Capital Expenditure

5110 4600 Unsealed Rural Roads - re R2R 522,000

5065 4600 Rural Roads Sealed - re R2R 210,532

732,532

Increase in Capital Expenditure

1020 4900 Admin - Computer Upgrades 40,020



_________________________ CHAIRPERSON

Commentary: 1040-1231 Interest on Investment – due mainly to increased amount of funds to invest and higher than budgeted returns. At time of preparing budget outlook was worse than actually has transpired. 5065-1490 Grant Roads to Recovery – due to flood and storm events over the past 3 years Council‟s road works priority has been flood damage reinstatement works. Council has not had the resources to spend Roads to Recovery funding. Director of Engineering has scheduled major Roads to Recovery work for 2013-14. 5620-1910 Real Estate Loss on Sale of Land – as the first blocks to sell in the Green Street West (GSW) subdivision were the $6,000 lots, Council has incurred the anticipated loss associated with the below cost sale of these lots. It is anticipated that when all blocks are sold Council will recoup costs. 1020-2245 Insurances - $16,343 for Councillor and Officer Public Liability and indemnity insurance was incorrectly coded. Transferred to 0500-2245. 0500-2245 Member Accident Insurance – this is actually Councillor and Officer Public Liability and indemnity insurance. Due to industry levels of cover increasing, premium has increased. 1020-2220 Consultant-Integrated Planning & Reporting (IP&R) – further analysis of the work required to review Council‟s IP&R documents has increased budget along with Indite Consulting undertaking Council‟s Economic Development & Tourism Strategy, Resolution 345/12. 1080-2040 Outdoor Staff Workers Compensation – there are many factors which determine Council‟s workers compensation premium, Councils higher than normal claims over the past 2 years has resulted in a significant premium increase. 1080-2070 Outdoor Staff Training – increased training program implemented by Director of Engineering. To be funded from under budget expenditure on 5110-4600 (Capital Expenditure). 5110-4600 Unsealed Rural Rds & 5065-4600 Rural Rds Sealed – this the corresponding reduction in expenditure due to reduced income from above 5065-1490 (Roads to Recovery Funding) Sewerage Funds

A review of Council‟s three (3) Sewerage Funds has been undertaken with no significant alterations in the budget for the December 2012 quarter.

The revised estimated result for each fund is set out below:

FundOriginal Estimates

@ 1 July 2012

Revised Estimates

@ 30 Sept 2012

Revised Estimates

@ 31 Dec 2012

Revised Estimates

@ 30 June 2013

General Fund-Net of Inc & Exp and Capital Budget $1,372.00 -$31,776.00 -$86,942.00 -$117,346.00

Lockhart Sewerage Fund -$1,437.00 $15,666.00 -$43.00 $14,186.00

The Rock Sewerage Fund $259.00 $7,526.00 $3,000.00 $10,785.00

Yerong Ck Sewerage Fund $621.00 $2,428.00 -$3,250.00 -$201.00

Net Consolidated Budget Surplus/(Deficit) $815.00 -$6,156.00 -$87,235.00 -$92,576.00

Recommendation:

a) that the information be noted;

b) that the increases and decreases in income and expenditure in the December 2012 Quarter Budget Review be adopted; and

c) regarding consideration to recommendation f) from Council‟s Extraordinary Meeting held on 23 April 2012, at this Quarterly Budget Review there are no available funds to establish a Reserve for future repairs, maintenance and replacement of Halls within the Shire.

85/13 RESOLVED on the motion of Crs Morgan and Day:

a) that the information be noted;

b) that the increases and decreases in income and expenditure in the December 2012



_________________________ CHAIRPERSON

Quarter Budget Review be adopted;

c) regarding consideration to recommendation f) from Council‟s Extraordinary Meeting held on 23 April 2012, at this Quarterly Budget Review there are no available funds to establish a Reserve for future repairs, maintenance and replacement of Halls within the Shire;

d) that the Hall Committees be advised there are no funds currently available for future repairs, maintenance and replacement for Halls this Financial Year; and

e) that the Lockhart Shire community be informed via Council‟s monthly newsletter that Council does not have funds for future repairs, maintenance and replacement of Halls.

27. NEW MODEL CODE OF CONDUCT WORKSHOP (GM/S20-020)

On the 9 May 2013 Local Government Learning Solutions will hold a workshop on the new Model Code of Conduct.

At the conclusion of the workshop participants should be able to:

Know the requirements set out in the new Model Code of Conduct.

Understand the principles and processes on the new Code.

Recognise the responsibility to promote organisational integrity and accountability.

Councillors are encouraged to attend and if you wish to attend please provide details to the General Manager so you may be registered for this workshop


86/13 RESOLVED on the motion of Crs Schirmer and Paterson:


b) that Crs Paterson, Schirmer and Day be registered to attend.

28. ACTING GENERAL MANAGER (GM/C16)

Council‟s General Manager will be leaving Council on Friday 5 April 2013.

Council has advertised for a new General Manager and given the initial recruitment process was unsuccessful and the position readvertised it is considered Council needs to consider appointing an Acting General Manager until a permanent employee is engaged.

It is a legislative requirement that Council employ a General Manager.

It was hoped there would be a short period between the existing General Manager leaving and a new General Manager commencing however it appears this may not be the case.

It is possible a new General Manager may not commence for some two to three months after the existing General Manager leaves and given this period it is believed an existing Director could not undertake the roles of Acting General Manager as well as his own responsibilities.

The situation may be clearer in the next few weeks but it is highly likely there will be a period of time until a new full time General Manager commences. However in the interim it is believed Council needs to appoint an Acting General Manager as from 6 April 2013.

Recommendation: That Mr Robert Charles Crawford be appointed as Acting General Manager of Lockhart Shire Council from 6 April 2013.

CLOSED COMMITTEE OF THE WHOLE COUNCIL

87/13 RESOLVED on the motion of Crs Douglas and Paterson that Council Resolve itself into a Confidential Closed Committee of the Whole Council to consider Item 28 – Acting General Manager.

Council Directors left the meeting.



_________________________ CHAIRPERSON

28. ACTING GENERAL MANAGER

The Committee of the Whole Recommends:

a) That Mr Robert Charles Crawford be appointed as Acting General Manager of Lockhart Shire Council from 6 April 2013 until a Relieving General Manager is appointed;

b) That the Mayor, Deputy Mayor and General Manager be requested to investigate and recommend to Council a person to be appointed as Relieving General Manager until the appointment of a permanent General Manager to Council; and

c) That if necessary an Extraordinary Meeting of Council be called to appoint a Relieving General Manager.

The Committee of the Whole Recommends that Council move to Open Council.

OPEN COUNCIL

88/13 RESOLVED on the Motion of Crs Paterson and Verdon that the recommendation contained in the Confidential Committee of the Whole Council be received and the recommendations contained therein be adopted.

The General Manager reported the Business transacted in Closed Committee of the Whole Council.

Council Directors returned to meeting

29. PREFERENCE TO LOCAL BUSINESSES (GM/T20-005)

A letter has been received from Messrs GA & TA Hounsell regarding the need for Council to consider local businesses when tendering, obtaining quotations and generally supporting local businesses in the Shire. A copy of the letter is attached as Attachment 6.

To some extent the letter refers to the recent awarding of a tender for the construction of a four (4) bedroom Council house which Council awarded to Southern Vale Homes at its meeting held on 12 February 2013.

As previously advised, Council does not have a local preference Policy as some Councils do where a Policy might state that local suppliers shall be awarded goods, services, etc, if they are within say 5% or 10% of an outside supplier.

Although this is not Council Policy as such in this regard a direction has been provided to staff who purchase goods etc to be mindful to use local suppliers and if the local supplier is “close” to the external supplier the local supplier is to be given preference.

Council and Council‟s staff however must be mindful that Council must always obtain the maximum value for the ratepayers of the Shire as Council and Council staff may be called upon to justify a decision made based on purely always purchasing from local suppliers which would preclude competition and therefore the best possible value for the ratepayers.

In regard to the recommendation to Council at its last meeting relating to the construction of the Council house the Confidential report to Council provided a comparison of all tenders received and it is believed the recommendation was based on sound and logical reasons to obtain the best value for Council and it‟s ratepayers.

Recommendation: That Mr & Mrs Hounsell be advised in terms of this report.

89/13 RESOLVED on the Motion of Crs Schirmer and Day that the recommendation be adopted.

30. INDEPENDENT LOCAL GOVERNMENT REVIEW PANEL (GM/I06-005)

At the Councillors workshop on 4 March 2013 Council gave consideration to the Independent Local Government Review Panel‟s November 2012 Discussion Paper seeking submissions by 22 March 2013.

The General Manager was requested to provide to the Extraordinary Meeting of Council on 8 March 2013 a possible brief response for consideration. The Extraordinary Meeting was subsequently cancelled.



_________________________ CHAIRPERSON

It is suggested Council may wish to consider something along the following lines be provided to the Panel:

“That Council is of the opinion it has the ability and expertise to successfully manage a larger population base which might include some of the rural areas surrounding and townships adjoining the current Lockhart Shire Council boundaries.”

Recommendation: For Council‟s consideration.

90/13 RESOLVED on the Motion of Crs Verdon and Schirmer: a) That Council is of the opinion it has the ability and expertise to successfully manage a

larger population base which might include some of the rural areas surrounding and townships adjoining the current Lockhart Shire Council boundaries; and

b) That Council support REROC„s response to the latest Discussion Paper from the Independent Local Government Review Panel.

Delegates’ Reports

1. RIVERINA WATER COUNTY COUNCIL (W10-005)

I attended meeting of RWCC on 27 February at Riverina Water Council Offices.

Main items discussed and adopted were:

General Manager‟s Performance review (most satisfactory)

Adoption of Model Code of Conduct, Meeting Practice, Delegations under Plumbing and Drainage Act, Financial Statements, Business Continuity and formal adoption of revised Accounting and Management System.

The Director of Engineering presented his report on works and water usage. Also discussed problems with NBN and Telcos re cable searches.

Discussion also took place on funding of new Water Treatment Plant and major capital works. It is evident that there will need to be significant rises in water charges over next few years to meet costs of works. It should be noted that RWCC does have some of the cheapest and best quality water in State, currently half the price of Sydney per kl.

Cr G Verdon

Recommendation: That the Delegates report be received and the information contained therein be noted.

91/13 RESOLVED on the Motion of Crs Paterson and Day that the recommendation be adopted.

2. RIVERINA REGIONAL LIBRARY (L20-005)

I attended meeting of Riverina Regional Library (RRL) on 1 March 2013 at Wagga Council Chambers:

The main items for discussion were application by NSW member Councils of the Upper Murray Regional Library (UMRL) this includes Tumbarumba, Greater Hume, Corowa and Urana, to join the RRL as the UMRL will be disbanded come 30 June 2013 following withdrawal of Wodonga City Council.

The Executive Officer of RRL prepared a background briefing paper on the proposal outlining pros and cons. The delegates voted unanimously to admit NSW members of UMRL to RRL under the terms of the RRL Deed of Agreement dated 2012-18.

Other items of interest included the arrival of New Mobile Library which will be in Lockhart on 25 March. Also the Draft Budget for 2013/14 was discussed. A recommendation to raise reserve to 50% of working funds was defeated with a range of 20 t0 40% agreed.

Cr Greg Verdon




_________________________ CHAIRPERSON

92/13 RESOLVED on the Motion of Crs Douglas and McDonnell that the recommendation be adopted.

Late Delegate Report

3. SPIRIT OF THE LAND FESTIVAL COMMITTEE (C95-020)

I attended the Annual General Meeting of the Spirit of the Land Festival Committee on 13 February 2013 at the Lockhart Ex-Servicemen‟s.

There were approximately 17 people in attendance. I was 25 minutes late and missed the outgoing President‟s report. As I arrived Colin Wiese asked “who was unhappy”. I was shocked as to how some of the members in attendance attacked Council and Council‟s Tourism/Economic Development Officer (TEDO) who was in attendance. They threatened to take the Spirit of the Land Festival elsewhere. They questioned the TEDO‟s budget for advertising and why that wasn‟t being spent on the Spirit of the Land Festival.

I asked to speak and detailed Council can only act on information that is provided to Council. This was in regard to the request to loan Bonnie the Dog to a festival in Benalla where Spirit of the Land Festival had to pay insurance and those taking the dog had to pay entry to the festival in Benalla.

It was then mentioned that current exhibitors at the Spirit of the Land Festival are not happy with the amount of the prize money provided and that their sculptures were not treated with respect by Council after the event.

After this meeting I received phone calls seeking my support and that I promote support for the Spirit of the Land Festival to other Councillors. I requested that this be provided to me in writing.

I attended the next general meeting on 13 March 2013. I enquired as to the progress of written request and reply was they are still working on it.

I wish to inform Council I am tendering my resignation as delegate to the Spirit of the Land Festival effective now. The reason being I do not feel that after the denigrating remarks regarding Council I could no longer provide adequate support to the Spirit of the Land Festival.

Cr J Morgan

The General Manager detailed his investigations and outcomes. He had spoken to Cr Morgan and Council‟s Tourism/Economic Development Officer, Ursula Jones, regarding what occurred at the Spirit of the Land Festival Committee‟s Annual General Meeting on 13 February 2013 and that he had received an email from the outgoing President which did not concur with the information provided by Cr Morgan and the Tourism/Economic Development Officer. The General Manager informed Council he replied to this email indicating such.


93/13 RESOLVED on the Motion of Crs Verdon and Schirmer that;

a) That the Delegates report be received and the information contained therein be noted;

b) That Councillor Morgan‟s resignation as delegate to the Spirit of the Land Festival Committee be accepted; and

c) A stern letter be sent to the Spirit of the Land Festival Committee seeking an explanation as to why they are publically criticising Council, what the Committee‟s concerns actually are and why the Committee‟s concerns were not directed to Council rather than one of its officers.

Correspondence


The Minutes of the Annual General Meeting of the Riverina Regional Library Advisory Committee have been received and are available for perusal by Councillors.



_________________________ CHAIRPERSON


The Annual Report 11/12 of the Riverina Regional Library has been received and is available for perusal by Councillors.

3. LOCKHART & DISTRICT HISTORICAL SOCIETY (H15-010)

The Minutes of the Annual Meeting of the Lockhart & District Historical Society held on Thursday 28 February have been received and is available for perusal by Councillors.

4. THE ROCK PRESCHOOL INC (E10-010)

A letter of thanks for Council‟s donation of $1,500 towards The Rock Preschool Building Fund has been received and is available for perusal by Councillors.

Recommendation: that the Précis of Correspondence 1 to 4 be received.

94/13 RESOLVED on the Motion of Crs Verdon and Douglas that the recommendation be adopted.

Questions & Statements

Cr Day

Rail Branch Line – The Rock to Oakland

Enquired if Council had spoken to Daryl Maguire about the branch line support/funding (re: Gerry Lane‟s letter). Advice from Daryl Maguire was for farmers to continue to seek funding to upgrade the line.

Response – General Manager

Advised a letter and follow up letters had been sent to Mr Maguire.

Councillor‟s Names in Newsletter

Cr Day has received another request for Councillor‟s names and contact details to be included in Newsletter.


This issue has been raised previously with no support from Council.

Development Application

A resident had expressed concern as to the length of time taken for Council to process their development application. Cr Day informed Council the development application has since been finalised.

Spirit of the Land Festival Committee

Advised he wished to raise issues from Spirit of the Land Festival Committee‟s Annual General Meeting however they have been covered in Cr Morgan‟s delegates report.

Culvert at Green Street West Subdivisions

It was brought to Cr Day‟s attention that the recently installed culverts at Green Street West subdivision looked high.

Response – Director of Engineering

Advised that he was aware of the error and the works had already been rectified.

Lehdeys Lane

Cr Day had received a complaint about the condition of Lehdeys Lane.


Advised that he has already inspected the road and considers it satisfactory and will tidy up some causeways at the next scheduled maintenance grade.



_________________________ CHAIRPERSON

Letter from GA & TA Hounsell to Councillors

Has been addressed under item 29 of this agenda.

Mrs G Waring - 5 Urana St

Cr Day was seeking an update on the sewerage backflow problems addressed in an email from Mrs G. Waring at the residence of 5 Urana St as a result of flooding.


The matter has been addressed in writing previously to Mrs Waring.

Cr Paterson

Rodds Road

Cr Paterson noted his concern he does not see Rodds Road sealing on Council‟s Works program.


Advised it was an error that it wasn‟t on the programme but was mentioned in the Engineering Works Report. The project is still listed for completion this financial year and expect works to be undertaken April/May 2013.

Cr Verdon

Thank You

Expressed thanks to the Director Engineering for clarifying works on Piper Street and also for repairing pavers near the hall in The Rock.

Netball Courts

Cr Verdon informed Council that the resurfacing of netball courts at The Rock Recreation Ground is underway and close to completion, following which the fencing work will commence.

Cr Douglas

Tennis Courts

Pleasant Hills Tennis Club are planning to resurface their courts and may seek Council‟s financial support.

Cr Schirmer

Car Bodies

Cr Schirmer has been approached on several occasions by residents concerned as to the number of blocks in Lockhart that have car bodies on them which are in cases close to neighbours‟ fences. They are also a potential hazard for vermin and potentially have fuel in fuel tanks. The blocks where most of the car bodies are located are allegedly owned by Mr Graham Cox.


This matter will be referred to Director Environmental Services for investigation and report back to Council.

Cr McDonnell

Urangeline East

Cr McDonnell noted recent fatality on the bends at Urangeline East and enquired how Council‟s Black Spot Funding application was progressing.


Advised that Council received a phone call last Friday afternoon to advise that the application was rejected at Federal level (100% funded) but looked like being successful at State Level (50/50 funding). Council confirmed today that it will budget for its 50% share (approx $215,000) for 2013/14 works programme subject to confirmation from RMS on its share.

Cr Morgan

Laneway behind IGA Lockhart



_________________________ CHAIRPERSON

Cr Morgan has received a complaint from a resident that the kerb had broken on the corner of the laneway behind IGA and Halliday Street, Lockhart due to trucks turning into the lane.


Will investigate and take appropriate action.

Councillors Representing Whole of Shire

Cr Morgan requested that it be noted on Council‟s website that Councillors represent the whole Shire and not just the Ward they are elected in.

Response – Director of Corporate Services

Advised he will change to reflect on Council‟s website.

Local Government Intervention Bill

Cr Morgan expressed concern that this Bill does away with the current process and gives the Minister for Local Government sole responsibility in determining if a Council is not being run properly and thereby removing the Council from carrying out its function. Cr Morgan is concerned as to the potential implications for Councils in NSW. Cr Morgan is aware some Councillors have individually sent letters providing feedback. Suggested other Councillors do the same.


Advised a letter will be sent to Daryl Maguire MP requesting deferral of the Bill until proper consultation is undertaken with Local Government NSW and Councils generally.

95/13 RESOLVED on the motion of Crs Morgan and Schirmer that the General Manager write a letter to Daryl Maguire MP.

Cr Yates

Letter from GA & TA Hounsell to Councillors

a) Cr Yates requested a report to Council allowing a suggested 5% price concession to local businesses.

b) Also enquired if when a local business tenders for a project and price is over 5% can tenderer be asked to “sharpen their pencil” on price.


a) Advised that a report to Council allowing a suggested 5% price concession to local businesses be brought to the next meeting of Council; and

b) The tendering requirements under the Local Government Act would not permit this.

Recruitment of General Manager

Cr Yates informed Council he had contacted a prospective candidate seeking that person to consider applying for the General Manager‟s position.

CLOSED COMMITTEE OF THE WHOLE COUNCIL

96/13 RESOLVED on the motion of Crs Verdon and McDonnell that Council Resolve itself into a Confidential Committee of the Whole Council to consider a number of confidential Items.

CLOSED CONFIDENTIAL COMMITTEE OF THE WHOLE COUNCIL

In accordance with the Local Government Act 1993 and in the opinion of the Mayor and the General Manager the following business is of a kind referred to in subclause 10(A)(2)(a) of the Act and should be dealt with as part of the meeting closed to the media and public as it relates to financial matters of a confidential nature.

Cr Douglas declared a Pecuniary Interest in this Item as he is employed by Norwood Farm Further Cr McDonnell left the meeting.



_________________________ CHAIRPERSON

1. POSSIBLE SALE OF LAND – LOCKHART INDUSTRIAL PARK (GM/E05-010)

The Committee of the Whole RECOMMENDS:

a) That Council agree to sell 4,000 – 5,000 square metres of land at the Lockhart Industrial Park to Norwood Farm Machinery for an amount of $12.00 per square metre plus GST with an option to pay in equal instalments over three (3) years with no interest being charged on balances to assist this business to relocate to the Lockhart Industrial Park: and

b) Subject to the following:

(i) That if a building is not constructed within two (2) years of exchange of Contracts, Norwood agrees to resell the land back to Council at the original purchase price plus meeting Council‟s legal fees for the sale and repurchase thereof;

(ii) That if Norwood wish to sell the land at any time prior to commencing its business there, the land must be resold to Council at the original purchase price plus meeting Council‟s legal fees for the sale and repurchase thereof; and

c) That if necessary the Mayor and General Manager be authorised to complete any necessary legal documents under Common Seal.

2. SALE OF LAND – LOCKHART INDUSTRIAL PARK (GM/E05-010)

The Committee of the Whole RECOMMENDS that Council resolve to sell to Mr A & Mrs S Mulholland Lot 11 in the Lockhart Industrial Park, land at $12 per square metre plus GST with an option to pay in equal instalments over three (3) years with no interest being charged on balances to allow this business to expand on their existing allotment holding.

The Committee of the Whole RECOMMENDS that Council move to Open Council.

OPEN COUNCIL

97/13 RESOLVED on the motion of Crs Verdon and Schirmer that the report of the Confidential Closed Committee of the Whole Council be received and the recommendations made therein be adopted

The General Manager reported the business transacted in the Confidential Closed Committee of the Whole Council.

The Mayor thanked and congratulated retiring General Manager, Chris Gallagher, for his 7 years dedicated service to Lockhart Shire Council and for the position he has placed Lockhart Shire.

The meeting concluded at 11:04pm.

CONFIRMED Chairman of the Ordinary Meeting of Lockhart Shire Council held Monday 15 April 2013 at which meeting the signature was subscribed hereto.

CHAIRMAN

Lockhart Shire Council Ordinary Meeting – 12 February 2013

This is page 41 of the Business Paper of the Ordinary Monthly Meeting of the Lockhart Shire Council held in the Council Chambers, Green Street, Lockhart – 12 February 2013.

_________________________

CHAIRPERSON

minutes of the ordinary monthly meeting of lockhart shire … · 2013. 4. 16. · recommendation:...

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