murchison radio-astronomy observatory

73
Version 4.0 January 2013 Murchison Radio-astronomy Observatory HSE AND SITE INFORMATION FOR CONTRACTORS

Upload: others

Post on 14-Mar-2022

7 views

Category:

Documents


0 download

TRANSCRIPT

Version 4.0 January 2013

Murchison Radio-astronomy Observatory

HSE AND SITE INFORMATION FOR CONTRACTORS

Page ii of 73

Image Cover: Artist's impression of ASKAP at the Murchison Radio-astronomy Observatory (MRO).

Credit: Swinburne Astronomy Productions. Design data provided by CSIRO.

Page 3 of 73

TABLE OF CONTENTS

1. INTRODUCTION ................................................................................................. 4

1.1 Project Manager‘s Overview ..................................................................................... 4

1.2 Executive Summary - HSE Requirements ................................................................ 5

2. MRO SITE INFORMATION AND HAZARDS ....................................................... 8

2.1 Natural Environment ................................................................................................. 8

2.2 Fauna - Local Wildlife ............................................................................................. 11

2.3 Vehicle and Driving Considerations ........................................................................ 13

2.4 Heritage - Traditional Owners ................................................................................. 15

3. RISK MANAGEMENT & CONTROL OF THE WORKSITE ................................ 16

3.1 HSE Legal Requirements ....................................................................................... 16

3.2 CSIRO Roles & Responsibilities ............................................................................. 17

3.3 CSIRO HSE Organisation Chart ............................................................................. 18

3.4 CSIRO Control of Workplace Requirements .......................................................... 19

3.5 Emergency Preparedness and Response .............................................................. 20

4. EXPECTATIONS PRIOR TO ARRIVAL ON SITE.............................................. 23

4.1 ALL Contractors ...................................................................................................... 23

4.2 Infrastructure Contractor ......................................................................................... 25

4.3 Contractors staying at the CSIRO Accommodation Facility ................................... 26

5. AT THE MRO – CSIRO CONTROLLED SITE ................................................... 27

5.1 Rules of Conduct .................................................................................................... 27

5.2 OHS Requirements................................................................................................. 31

5.3 Environmental Requirements ................................................................................. 36

6. AT THE MRO - CONTRACTOR-CONTROLLED SITE ...................................... 40

6.1 Rules of Conduct .................................................................................................... 40

6.2 OHS Requirements................................................................................................. 44

6.3 Environmental Requirements ................................................................................. 47

7. AT THE MRO - INFRASTRUCTURE CONTRACTOR-CONTROLLED SITE ..... 51

7.1 Rules of Conduct .................................................................................................... 51

7.2 OHS Requirements................................................................................................. 55

7.3 Environmental Requirements ................................................................................. 58

8. CSIRO ACCOMMODATION FACILITY ............................................................. 62

8.1 ‗House Rules‘ and Information................................................................................ 62

9. GLOSSARY ....................................................................................................... 64

9.1 Abbreviations .......................................................................................................... 64

9.2 Definitions ............................................................................................................... 65

10. REFERENCES .................................................................................................. 69

11. DOCUMENT CONTROL .................................................................................... 70

12. ENCLOSURES .................................................................................................. 72

Page 4 of 73

1. INTRODUCTION

1.1 Project Manager’s Overview

Aim

This manual has been developed to assist CSIRO‘s contractors at the Murchison Radio-

astronomy Observatory (MRO) to understand CSIRO expectations for maintaining the

highest possible standards for a safe, healthy and environmentally sustainable working

environment.

This manual is to be read and acknowledged by all contractors to the MRO and Boolardy

Accommodation Facility. This document summarises how the MRO operates as a CSIRO-

run facility, the main hazards onsite and issues the Managing Organisation should ensure

are effectively managed with all of its staff and subcontractors.

The MRO is the location of various radio-astronomy telescopes, including the Australian

Square Kilometre Array Pathfinder (ASKAP) and supporting infrastructure. The MRO is

moving towards becoming a new National Facility as part of the CSIRO Astronomy and

Space Science (CASS) business unit‘s suite of national facilities.

Background

CSIRO Astronomy and Space Science, its management and staff members are striving for

Zero Harm in achieving zero injuries, zero illnesses, zero environmental harm, and zero

tolerance of unsafe behaviours. We recognise that health safety and environmental

sustainability must be integrated into everything we do. We also recognise the cultural and

heritage significance of the land on which the MRO sits, and will ensure that we meet our

responsibilities on this site in all that we do.

Safe and environmentally sustainable work practices are the responsibility of every person

(staff member, collaborator, contractor, Guest User and visitor). It is not the individual

responsibility of managers, supervisors and/or HSE personnel alone, it is the cooperative

action by all that will prevent incidents. It is CSIRO‘s position to encourage all personnel,

staff members, collaborators, contractors, Guest Users and visitors alike, to take the

initiative in anticipating, preventing and correcting conditions or practices which may

threaten the health or safety of the individual or harm to the environment.

Further Information

This manual may be freely reproduced or copied in the original format.

If in doubt about anything HSE, please ask your Contractor Coordinator or a CSIRO staff

member.

Antony Schinckel

ASKAP Theme Leader

Page 5 of 73

1.2 Executive Summary - HSE Requirements

The responsibilities for HSE differ depending on who is working on a particular section of

the site, who has control of the workplace and how access to the site is being managed.

NOTE: The word ‗control‘ implies an overriding HSE responsibility. During the construction

phase, the MRO will have three arrangements:

a. CSIRO-Controlled Site. In this situation, CSIRO controls work within the

workplace and access to the site.

b. Contractor-Controlled Site. In this situation, CSIRO has handed over a

section of the MRO to a contractor – it is effectively under their ‗control‘. The

contractor also controls access to this site and (typically) transits through a CSIRO

site to reach their site.

c. Infrastructure Contractor-Controlled Site. As for Contractor-Controlled

Site above.

Application

Sections 2 (Site Info) and Section 3 (Risk Management) of this manual apply to all

Contractors. Section 8 (Boolardy Accommodation Facility ‗Rules‘) only apply to those being

accommodated at this Facility.

The reference table below is to be used as a guide to the HSE requirements and

expectations of Contractors; the numbers refer to the paragraph numbers within this

document.

1.2.1 Prior to Arrival on Site

HSE Topic CSIRO-Controlled

Site

Contractor-Controlled

Site

Infrastructure

Contractor Controlled

Site

HSE Management Plan or JSEA 4.1.1 4.1.1 4.1.1

Insurance Certificates 4.1.2 4.1.2 4.1.2

Competencies – Licences & Certificates

4.1.3 4.1.3 4.1.3

Induction 4.1.5 4.1.5 4.1.5

Site Visit Application Form 4.3.1 4.3.1 NA

Medical Disclosure Form 4.3.2 4.3.2 NA

1.2.2 Rules of Conduct

HSE Topic CSIRO-Controlled

Site

Contractor-Controlled

Site

Infrastructure

Contractor Controlled

Site

Access to Site 5.1.1 6.1.1 7.1.1

Alcohol & Drugs 5.1.2 6.1.2 7.1.2

Communication Expectations 5.1.3 6.1.3 7.1.3

Domestic Animals/Pets 5.1.4 6.1.4 7.1.4

Housekeeping & Site Tidiness 5.1.5 6.1.5 7.1.5

Incident Reporting & Investigation

5.1.6 6.1.6 7.1.6

Page 6 of 73

HSE Topic CSIRO-Controlled

Site

Contractor-Controlled

Site

Infrastructure

Contractor Controlled

Site

Inspections & Audits 5.1.7 NA NA

Risk Management – JSEA‘s & SWMS

5.1.8 6.1.7 7.1.7

Safety Breaches 5.1.9 6.1.8 7.1.8

Safety Signs 5.1.10 6.1.9 7.1.9

Station Animals 5.1.11 6.1.10 7.1.10

Stop Work Authority 5.1.12 6.1.11 7.1.11

Working Alone 5.1.13 6.1.12 7.1.12

Working at Boolardy Accommodation Facility

5.1.14 N/A N/A

1.2.3 Working on Site – OHS Expectations

HSE Topic CSIRO-Controlled

Site

Contractor-Controlled

Site

Infrastructure

Contractor Controlled

Site

Boundary Identification, Barricades & Fencing

5.2.1 6.2.1 7.2.1

Electric Welding 5.2.2 NA NA

Electrical Leads, Power Tools & Portable Electrical Equipment

5.2.3 6.2.2 7.2.2

Electrical Work 5.2.4 NA NA

Excavations & Trenching 5.2.5 6.2.3 7.2.3

Explosive Actuated Power Tools 5.2.6 NA NA

Hazardous Substances - Chemical Storage & Handling

5.2.7 6.2.4 7.2.4

Interruption of Services 5.2.8 6.2.5 7.2.5

Isolations & Tagging Procedures 5.2.9 NA NA

Ladder Use 5.2.10 NA NA

Manual Handling 5.2.11 NA NA

Occupational Noise & Vibration 5.2.12 6.2.6 7.2.6

Permits to Work 5.2.13 NA NA

Personal Protective Clothing & Equipment

5.2.14 6.2.7 7.2.7

Plant, Equipment & Tools – Use of CSIRO Equipment

5.2.15 6.2.8 7.2.8

Scaffolds & Platforms 5.2.16 NA NA

Vehicle Management – Access, Parking & Deliveries

5.2.17 6.2.9 7.2.9

Working at Height 5.2.18 NA NA

Page 7 of 73

1.2.4 Working on Site – Environmental Expectations

HSE Topic CSIRO-Controlled

Site

Contractor-Controlled

Site

Infrastructure

Contractor Controlled

Site

Chemicals – Storage, Management & Spill Response

5.3.1 6.3.1 7.3.1

Dust Generating Work – Erosion & Sediment Control

5.3.2 6.3.2 7.3.2

Environmentally Sensitive Areas – Flora

5.3.3 6.3.3 7.3.3

Groundwater 5.3.4 6.3.4 7.3.4

Vegetation – Clearing & Revegetation

5.3.5 6.3.5 7.3.5

Waste Management & Recycling 5.3.6 6.3.6 7.3.6

Weed Control – Earthmoving Vehicle Inspections

5.3.7 6.3.7 7.3.7

Page 8 of 73

2. MRO SITE INFORMATION AND HAZARDS

2.1 Natural Environment

2.1.1 Pastoral Station Considerations

CSIRO holds the lease for Boolardy Station and subleases the pastoral activities, but this

does not give us the right to interfere with pastoral activities, nor encroach on the staff

running the station.

CSIRO has established an Accommodation Facility in the vicinity of the Boolardy

Homestead. It is important that we are respectful of the Station Managers and their family.

Pastoral stations are very large sheep and cattle properties, which are steeped in Australian history. Pastoralists rely on natural vegetation to breed and run their stock in a sustainable manner to produce food and fibre for us all.

Many daily activities on pastoral stations, such as mustering, shooting, or burning off, can also be very dangerous to the public. Pastoral stations are busy enterprises and pastoralists may be away for some time on other parts of the station.

Just as you cannot do what you like on someone else‘s property in the city, pastoral stations

are people‘s homes and all the land on the pastoral station is used to run their business.

They have a legal right to their privacy and to run their pastoral business without

interruption. Please respect their rights.

General hazards on a pastoral station include:

Electric Fences. Take care near wire fences it is possible they are electrified without being

signposted.

Gates. The golden rule of outback stations is to leave all gates as you found them. It‘s likely

you do not know what the Station Managers are planning/doing with their livestock so leave

the gate as you found it.

Station animals. Do not interfere with the station livestock deliberately and give them a

wide-berth if they wander into the accommodation Facility. CSIRO staff and their contractors

should not ride any of the station‘s horses.

Station Property. Ruins and sheds are out-of-bounds to all Guest Users.

Water. Much of the water is drawn from bores and although it will not kill you may make you

ill. Always bring sufficient supplies of freshwater with you wherever you go in the outback.

NOTE

GUEST USERS MUST SUPPLY WATER FOR PERSONAL

CONSUMPTION. DRINKING WATER IS AVAILABLE AT THE

ACCOMMODATION FACILITY (WITTENOOM COTTAGE).

AS A GUIDE, CSIRO PLANS 10L PER PERSON PER DAY

Page 9 of 73

2.1.2 Climate and Weather

Overview

The MRO is situated, according to the climate classification of Australia, at the transition of

‗grassland‘ and ‗desert‘, as such, the climate of the MRO is characterised by:

Hot Summers (max temp often >45 C)

Cool Winters (wind chill factor down to - 7 C)

Low year-round humidity

Low rainfall [<350mm annually falling in Autumn and Winter (typ.) ]

Occasional ‗wild weather‘ (flash flooding and cyclones)

Wild Weather

The Bureau of Meteorology (BoM) warns that localised flash-flooding is possible near the

rivers and in other susceptible low-lying areas; while the geotechnical consultants suggest

that because the site is some 100m above the last major flood height (March 2006,

280mAHD) the risk of flooding is low.

From experience, CSIRO staff note that water does sheet across the open country and can

render the rural road network unpassable and downright dangerous at very short notice!

Drivers may check with the CSIRO Murchison Support Facility (MSF) at Geraldton before

travelling.

Cyclones are more likely to occur along the coast line, and it is estimated that a cyclone

impact causing wind gusts in excess of 90 km/h in the vicinity of Geraldton occurs about

once every six to eight years on average.

Cyclones have occurred near Geraldton from January to April although they are most

frequent in March. Cyclone Herbie (1988) occurred in May but only the indirect impact of

flooding affected the area.

Figure 1: Nowhere is the notion of 'personal responsibility' so applicable as in the Murchison

Page 10 of 73

2.1.3 Geology and Topography

Generally speaking the MRO is relatively flat, from a topography perspective, and, other

than isolated breakaways and a few low rounded granite hilltops much of the area

comprises of sandplains and hardpans.

The MRO is sited within an area of rare seismic activity with the origin of five seismic events

attributed to faults in the region around Mount Narryer (some 30-35km to the NW).

Soil Type

Geotechnical reviews define the surface soils as silty sand with gravel, fine to coarse

grained, red brown and dry. The gravel comprises trace amounts of fine to coarse sized

rounded ironstone nodules with [varied] sizes of subangular quartz fragments. Granite rock

outcrops are visible at some antenna sites at the MRO itself.

Bearing Capacity

When considering bearing capacity the consultants classed the material type as ―sand, very

dense‖ with a high allowable bearing capacity.

NOTE

CSIRO ENCOURAGES ALL GUEST USERS TO UNDERTAKE RELEVANT AND PROPER

PREPARATORY STUDIES PRIOR TO CONSTRUCTION ACTIVITY

Page 11 of 73

2.2 Fauna - Local Wildlife

2.2.1 Pastoral Station Stock and Native Wildlife

Do not attempt to interact with native wildlife; in particular do not feed them. Some of them

may look cute, but could injure you if they think they need to defend themselves.

Be aware of kangaroos, emus, pastoral station stock, e.g. cattle and sheep when you are

driving as they may stray onto the road.

2.2.2 Insects

If visiting the site in warmer months of the year beware of the

large numbers of flies. Of note, the Murchison Shire Council

warns of the mosquito-borne disease called ‗Ross River Virus‘.

NOTE

IT IS RECOMMENDED YOU COVER ALL EXPOSED SKIN AND APPLY MOSQUITO

REPELLENT WHEN WORKING IN THE TWILIGHT AND EVENING HOURS

2.2.3 Spiders

Many Australian spiders are poisonous, and some bites can, at least in theory, be deadly.

Each year in Australia as many as 4,000 people are bitten.

Of these 200 require anti-venom treatment and one bite

proves fatal. Don't panic if you see a spider, they won't attack

you unless provoked.

The Redback spider is the most dangerous spider likely to

be found in the Murchison, they like dry and dark places in

houses, sheds, outdoor toilets etc. Bites are painful and the

venom can stay in the body for months. Asides from its

distinctive markings, the Redback spider‘s web is notable for

being disorganised and irregular in appearance.

2.2.4 Lizards and Goannas

Goannas or lizards are a common sight in the MRO, and they can be over two metres long!

Goannas can rear up on their hind legs and will

appear threatening. Sometimes they do it to scare off

attackers. They also fight in this way. But mostly they

stand up when they hear/notice anything suspicious,

to look around for threats. They can run very fast

over short distances, sometimes using their hind legs

only. They are very good tree climbers, and that is

what they will often run for; give them a wide berth if

sighted.

Typical ‗messy appearance‘ of a

Redback spider web [Source:

www.findaspider.org.au]

Perentie Lizard (up to 2m long) – Seen in Murchison Area [Source: www.wildherps.com]

Page 12 of 73

2.2.5 Snakes

Most snake bites happen when people try to catch, corner or kill snakes. Look where you

put your feet and your hands. Apply caution before lifting up any large objects from the

ground where you cannot see underneath; snakes are least active during the cooler months

of the year. Snakes don't like or seek human company, allow them an escape path.

Snakes of the Gascoyne region include:

King Brown or Mulga snake

Spotted Mulga or Butler’s Mulga Snake (endemic to region)

Desert Death Adder

Western Brown Snake or Gwarder

King Brown or Mulga Snake Spotted/Butler‘s Mulga

Western Brown / Gwarder Desert Death Adder

Source: Australian Venom Research Unit [http://www.avru.org]

Page 13 of 73

2.3 Vehicle and Driving Considerations

2.3.1 Outback Driving

Driving to and from the MRO is manageable when tackled by well-prepared and competent people with the maturity to know their own and the vehicle‘s limits. When driving in remote regions be aware of the following:

Watch you speed. State speed limit is 110km/h and 100km/h if towing a trailer - drive at a speed appropriate to your:

o experience;

o vehicle‘s capacity and load;

o the road qualities; &

o environmental conditions.

Washouts, wandering stock, native wildlife (especially at dawn and dusk), and other hazards are regularly encountered on the road to the MRO.

o Do not brake hard and turn to avoid an animal, it is better to hit it than roll the vehicle!

Be aware of trucks and road trains and be wary of their dust.

o Don‘t overtake blindly — be patient or call them up on UHF40.

Road Closures. The Murchison Shire Council often closes the roads after rain to minimise damage - never travel on a ‗closed road‘ as they are closed for a good reason, and substantial penalties will apply.

o Up-to-date Road Info: http://www.murchison.wa.gov.au/road_conditions

Discuss your onsite access requirements with your CSIRO point of contact and stick to the designated access route.

If it looks like a shortcut that‘s too good to be true, it probably is!

Build up a good vehicle recovery kit on advice from a specialised 4WD centre.

Take breaks at least every two hours.

Plan to check-in with a responsible person at scheduled times and take advantage of inexpensive GPS satellite tracking technology such as SPOT GPS Messenger.

Figure 2: Beringarra Pindar Road in July [Image: Brayden Briggs, CSIRO]

Page 14 of 73

2.3.2 Communications while Travelling – Call-In Procedures

CSIRO has established call-in procedures for staff members travelling to/from the MRO. Our process identifies a staff member‘s expected arrival time, contact numbers for any communications devices they have with them, and procedures for response if they do not arrive.

It is suggested that Guest Users establish a similar process to ensure you know which route your workers and contractors are travelling and establish contingency procedures.

NOTE

MOBILE PHONE COVERAGE STOPS AT APPROXIMATELY 30KM OUT OF MULLEWA

DEPENDING ON CARRIER, ATMOSPHERICS ETC.

CSIRO USES THE TELSTRA NEXT G™

SERVICE; GOOD SERVICE IN THE REGION

2.3.3 Communications – Local Communication Channels

See Enclosure for list of Key Contacts, which includes details on local radio communication

channels used in the area, as well as satellite, mobile and landline phone numbers.

Page 15 of 73

2.4 Heritage - Traditional Owners

Figure 3: Dave DeBoer, former CSIRO ASKAP Theme Leader, with some of the Site's Traditional Owners

Heritage is not simply about sites and objects, but all that is passed down from one generation to the next. Language, stories and children‘s tales, places of significance, history, belief and memories. It‘s what connects the past with the present, and what continues to have relevance in the present. For Aboriginal people, it is especially rooted in kinship and country.

Aboriginal people are ever mindful of the many resources on their land, and hold a deep respect for all their sites, ancient and not so ancient. They all combine into a single cultural landscape full of meaning, of memory, history, legend and belief. Points to note:

All Guest Users must receive Heritage Induction.

Respect the land at all times, the Aboriginal people believe that they are custodians of the land and must look after it.

Be mindful of their obligations to the land when dealing with you and your requests.

All flora and fauna have meaning to the Traditional Owners, so do not pull up or cut flowers, break off branches/leaves from bushes/trees (even if burnt) unless approved through official channels.

Do not remove stones from any area other than those designated; they may have significance to the Traditional Owners.

Under no circumstances should any artefact or any item that may possibly be an artefact be disturbed and moved. Anything that may be human remains must be reported to the CSIRO MRO Site Manager.

If you find anything that may be of Aboriginal interest, mark off the area with safety cones (witches hats), note the map or GPS coordinates and notify the CSIRO MRO Site Manager.

NOTE: A HERITAGE INDUCTION IS REQUIRED FOR ALL UNESCORTED

VISITORS TO THE SITE

PLEASE CONTACT ROBIN BODDINGTON, ABORIGINAL LIAISON OFFICER IN

GERALDTON TO MAKE ARRANGEMENTS TO BE INDUCTED, OR FOR ANY

OTHER RELATED QUERIES

Page 16 of 73

3. RISK MANAGEMENT & CONTROL OF THE WORKSITE

3.1 HSE Legal Requirements

CSIRO is a Commonwealth statutory authority and as such is required to comply with Commonwealth occupational health and safety (OHS) and environment legislative requirements, where they exist, as well as State and Local Council environmental legislative requirements.

3.1.1 Occupational Health and Safety Legal Requirements

Contractors must comply with occupational health and safety legislation that is applicable to

their organisational requirements. However, when working at the CSIRO Accommodation

Facility or MRO, contractors may also have to work to Commonwealth legislative

expectations as outlined in this manual. Commonwealth legislation does not affect the

operation of State or Territory laws promoting occupational health and safety.

3.1.2 Environmental Legal Requirements

From an environmental perspective, CSIRO seeks to conduct its business activities in an

environmentally sustainable manner, including reduced consumption of resources and

reduced production of wastes. As such, CSIRO expects its contractors to apply the same

principles.

Contractors must comply with environmental legislation that is applicable to their

organisational requirements. However, when working at the CSIRO Accommodation Facility

or MRO, contractors will also have to work within additional legislative expectations as

outlined in this manual.

Page 17 of 73

3.2 CSIRO Roles & Responsibilities

Roles Specific HSE Responsibilities

ASKAP Project Leader

(Antony Schinckel)

Overall responsibility for ensuring that all relevant hazards and risks are identified, assessed and suitable controls are implemented to manage the risk to as low as reasonably practicable.

Managing the project implementation to ensure that various works undertaken via multiple IPT Leaders don‘t conflict and can be undertaken safety within the same time frame

Integrated Project Team (IPT)

Leaders

Contractual Point-of-Contact for Contractors (Contractor Coordinator)

MRO IPT Leader is the Contractor Coordinator for Aurecon as Superintendent in relation to Infrastructure Works

MRO Site Manager

(Barry Turner)

Oversee the standard application of CSIRO HSE procedures at the MRO

Manage all people movements to/from the MRO, including any requests for changes to the accommodation schedule at the Accommodation Facility

Primary contact for all shipping/freight to/from the MRO

Act as MRO Site Manager , if necessary

MRO Site Manager Primary CSIRO point-of-contact for Contractors when on site at the MRO

Conduct a weekly meeting with all Contractors on upcoming activities, and HSE matters, including any incidents etc

Has the authority to stop work where a activity may cause harm to a CSIRO employee or contractor or the environment (this includes contractors not under our control who could harm CSIRO employees)

Monitors the overall site environmental (weather) conditions and where weather conditions may become hazardous, inform CSIRO staff and contractors to discuss a temporary halt of activities until the conditions alter

Emergency Coordinator for any emergency situations on site

HSE Officer – ASKAP

(Wilfredo Pena)

Advisor to IPT Leaders and other CSIRO staff engaged in the ASKAP project on legislative and procedural requirements

Implement and monitor site-based HSE activities and provide practical support on-site, as required

Proactively address HSE issues and resolve matters raised n a timely and effective manner

Provide direction to the HSE Officers meeting to support the MRO Site Manager

Monitor the status of HSE activities and collate information to prepare performance and statistical reports for the HSE Manager

Page 18 of 73

3.3 CSIRO HSE Organisation Chart

Ant Schinckel Theme Leader -

ASKAP

Chief - CASS

Safety Officer Contractor Company

Superintendent Infrastructure Works

(Aurecon)

Contractor/s (various)

Infrastructure Contractor/s

Safety Officer Infrastructure

Contractor

MRO SITE MANAGEMENT

Open MRO Site Manager

Barry Turner MRO Site Manager

CONTRACTUAL MANAGEMENT

Ant Schinckel A/Project Leader -

ASKAP

Various Integrated Project Team (IPT) Leader

HSE ADVICE & SUPPORT

Kylie Fraser HSE Leader - CASS

Wilfredo Pena HSE Officer - ASKAP

KEY

Contractual or Formal Reporting Relationship

Communication Relationship

Page 19 of 73

3.4 CSIRO Control of Workplace Requirements

The responsibilities for HSE differ depending on who is working on the site; who has control of the work place and how access to the site is being managed. CSIRO notes three different control of site distinctions: Greenfield Site, CSIRO-Controlled workplace, Contractor-Controlled workplace. There are no Greenfield Sites at the MRO.

3.4.1 Working on a CSIRO Site (CSIRO Controlled Site)

If the project work area of the contractor is intermingled with CSIRO staff work areas and cannot be isolated safely, then the work area remains under CSIRO control.

3.4.2 Access through a CSIRO Site (Contractor Controlled Site)

If an area of the project work area can be cordoned-off, delineated, or otherwise defined as

a specific area of the site where CSIRO staff have no or minimal need to enter the area,

then the work area can be identified as under Contractor Control.

However, for the contractor to access their worksite, they typically must transit through a

CSIRO site. This imparts obligations on CSIRO to ensure the contractor and their staff

have received an appropriate site induction, so they are aware of the hazards associated

with the CSIRO site and their access. Similarly, there are obligations on the contractor to

ensure that the health, safety and wellbeing of CSIRO staff in adjacent areas are protected.

ON INFRASTUCTURE TENDER AWARD, THE MRO WILL HAVE BOTH CONTRACTOR-

CONTROLLED AND CSIRO-CONTROLLED WORKPLACES

Page 20 of 73

3.5 Emergency Preparedness and Response

3.5.1 Conceivable Emergencies on Site

Some of the emergencies that may be encountered at or in the vicinity of the MRO or CSIRO Accommodation Facility include:

MEDICAL

Animal bite/sting

Burns (hot metal, chemical, sun/windburn etc)

Cuts/abrasions

Dehydration

Electric Shock/Electrocution

Fall from Height / Dropped Object

Heat Illnesses

Hypo/hyperthermia

TRAVEL/VEHICLE RELATED

Missed Scheduled Call-In

Lost

Vehicle Breakdown

Vehicle Accident

(incl. mobile plant)

SEVERE WEATHER

Storms

Localised Flash Flooding

Dust Storm / Dust Devil

FIRE

Spot Fires/Smoke

Building Fires

Bushfires

SITE RELATED (BUILDINGS & UTILITIES)

Loss of site power

Chemical spill

Sewerage incident

TRESPASSERS

Un-announced Visitor

3.5.2 First Aid

Contractors are responsible for the provision of their own first aid equipment and for

treatment of minor cuts, burns and abrasions. If any contractor is unable to provide their

own first aid provisions the CSIRO MRO Site Manager must be made aware of this situation

prior to commencing work.

Many CSIRO staff members have received training in Remote Area First Aid. CSIRO

maintains an extensive quantity of first aid supplies at the CSIRO Site Hut and at the

Accommodation Facility. While it is an expectation that Contractors will be prepared to

provide their own first aid response for minor incidents, the CSIRO designated First Aid

Officer or another suitably competent CSIRO staff member may assist if requested.

For information only: CSIRO is establishing two well-equipped First Aid ‗Posts‘; one at the

Accommodation Facility and the other at the CSIRO Site Hut in the ‗central portion‘ of the

MRO.

Page 21 of 73

3.5.3 Emergency Control Organisation

The person(s) in-control of the worksite is/are responsible for responding to emergencies.

Where an emergency situation requires the attention

of Emergency Services the contractor should inform

the CSIRO MRO Site Manager of the situation.

Given the remote nature of the site, the first responders may need to control and respond to the situation for some time, with the order of response priorities being:

1. People

2. Environment

3. Plant & Property

Emergency Services

000 (RFDS, Police etc)

Local Resources (nearby Station Owners etc)

Base Contact (for travel related situations)

Communications

Coordinator

Emergency Coordinator CSIRO MRO Site Manager

Emergency Response Team

Members

First Aid Responders (Remote First Aid

or Senior First Aid trained)

Maintenance Responder (for equipment & utilities issues)

Fire Response Team (holding place for future)

escalation as required

Page 22 of 73

3.5.4 Emergency Coordinators Role

This position will generally be held by the CSIRO MRO Site Manager, who is responsible for the ongoing health, safety and wellbeing of CSIRO staff members and visitors during an emergency event.

The emergency coordinator (on becoming aware of an emergency) has responsibility for:

Ascertaining the nature of the event and determining appropriate action.

If necessary, coordinate a first aid response.

Notifying and liaising with the appropriate emergency services.

Preparing the airstrip for the Royal Flying Doctor Service (RFDS) aircraft arrival, as instructed.

Briefing emergency services on their arrival and advising CSIRO of their recommendations.

For emergencies within the accommodation Facility the Station Manager should be contacted immediately as it may impact upon their activities.

Briefing relevant person/s during and after the situation.

IT IS AN EXPECTATION THAT CONTRACTORS ARE WELL PREPARED TO

RESPOND TO EMERGENCIES WITHIN THEIR OWN ORGANISATION WITH THE

EMPLOYEES THEY HAVE ON SITE AT ANY GIVEN TIME.

THE CSIRO EMERGENCY COORDINATOR WILL SUPPORT CONTRACTOR

RELATED EMERGENCES WHEN ESCALATED BY THE CONTRACTOR FOR

ASSISTANCE.

Page 23 of 73

4. EXPECTATIONS PRIOR TO ARRIVAL ON SITE

4.1 ALL Contractors

Part of the contractor selection process includes provision by the contractors of the

documents listed in the following section, which must be received prior to the

commencement of any work. All necessary documents should be provided to your

Contractor Coordinator as far in advance of work commencing as possible. If there are any

changes to documentation, risk assessments or contractor employees expected to be part

of the work you are undertaking, please ensure that your Contractor Coordinator has the

most up to date information.

The Contractor Coordinator is your CSIRO Point-of-Contact; this may be one of the

Integrated Project Team (IPT) Leaders, the ASKAP Theme or ASKAP Project Leader, or the

CSIRO MRO Site Manager. Please ensure you can identify your CSIRO Contractor

Coordinator. The Contractor Coordinator will confirm the risk assessment documents

needed from you.

4.1.1 Risk Assessment Documentation

All contractors must provide either a HSE Management Plan or Job Safety Environmental Analysis documentation to CSIRO for approval prior to the commencement of any work. Safe Work Method Statements (SWMS) must be provided for all work defined by the Commonwealth regulations as ―high risk‖ and for all work undertaken in any areas defined as ―construction sites‖ by CSIRO.

CSIRO defines management and expectations of contractors in terms of the level of risk of

the work that the contractors will be undertaking. CSIRO defines the work risk levels in

three categories of High, Medium or Low risk. Overlaying the CSIRO definitions, are the

Commonwealth OHS Act regulatory requirements for areas identified as ―construction‖ sites.

Below the contractor expectations are detailed in line with both of these requirements.

Risk Category Risk Management Documentation Required

HIGH RISK HSE Management Plan

Job Safety Environmental Analysis (JSEA) – for specific tasks

Safe Work Method Statement (SWMS) - if working on the defined construction site

MEDIUM RISK HSE Management Plan

Job Safety Environmental Analysis (JSEA) – for specific tasks

Safe Work Method Statement (SWMS) - if working on the defined construction site

LOW RISK or

ROUTINE TASKS

Job Safety Environmental Analysis (JSEA)

Safe Work Method Statement (SWMS) - if working on the defined construction site

CONSTRUCTION

SITE

HSE Management Plan

Job Safety Environmental Analysis (JSEA) – for specific tasks

Safe Work Method Statement (SWMS) - if working on the defined construction site

Page 24 of 73

HSE Management Plan is a site-specific document that details the HSE resources, responsibilities and procedures or practices for a particular project and shall cover all work undertaken by the primary contractor and/or subcontractors. The plan must include safety and environmental management procedures and practices used by the contractor.

Job Safety Environmental Analysis (JSEA) is a risk assessment process that identifies the task, process steps, potential hazards, risk control measures and the person/s responsible for ensuring the controls are in place. These shall be undertaken by the contractor(s) undertaking the works. A JSEA template is available at Enclosure 10

Safe Work Method Statement s (SWMS) are required for all high risk work, as defined in Schedule 12 of the Commonwealth OHS Act, and for all construction related work

4.1.2 Insurance Certificates

All Contractors must be insured for the work planned to be undertaken.

Copies of appropriate insurance certificates (e.g. workers compensation, public liability etc) must be forwarded to the IPT Leader/Contract Coordinator – the Contractor Coordinator may request an increase in the monetary value of a policy provided, where the risk of the work is considered to exceed the insurance coverage provided by the contractor.

4.1.3 Competency - Licences & Training Records

All persons undertaking work must be deemed competent or whilst under training be directly

supervised by a competent person. All work should be undertaken in accordance with

Australian Standards unless otherwise indicated in writing by the Contractor Coordinator or

other authority.

Copies of appropriate training evidence must be provided, for all individual contractor

employees that may undertake work requiring a licence or certification within the duration of

the project/task. This is especially applicable for high-risk work such as confined space,

rigging, and scaffolding. Copies of ALL relevant certificates, licences and/or competency

statements must be provided to the Contractor Coordinator prior to arriving on site.

NOTE:

Persons accessing areas designated as a “Construction Site” must hold a WA-

recognised Construction Safety Induction (White Card).

4.1.4 Security

CSIRO has a requirement to satisfy itself and the Commonwealth that those person(s) to be

engaged to access any Commonwealth premises are a fit and proper person(s) as defined

by the Commonwealth.

CSIRO reserves the right to determine who may access the site, or part thereof, and refuse

access to anyone who declines to undertake any requested screening or is deemed not a fit

and proper person. CSIRO maintains the right to review procedures and clearances.

CSIRO accepts no responsibility for the loss of or damage to property and tools that are

brought on site by the Contractor.

Page 25 of 73

4.1.5 Inductions

To fulfil CSIRO‘s legislative obligations to all persons working or visiting the MRO or staying

at the CSIRO Accommodation Facility, a General Site Induction has been developed, relying

on the contents of this manual.

Ideally the General Site Induction should be completed prior to arrival at the MRO, as it

includes details about the hazards of the site and the natural environment in which the MRO

is situated, however the induction can be obtained in a number of ways:

(a) On-line – link can be provided by your Contractor Coordinator

(b) Face-to-Face – advance arrangements must by made with the CSIRO MRO Site

Manager and/or CSIRO MRO Site Manager for an agreed time and location

(c) Contractor Delivered – with prior agreement the induction material may be provided to a

Contractor to deliver to all their employees and any sub-contractors and their employees

working at the MRO. This will require the Contractor to maintain records of the names,

company and date of induction for all persons they induct.

There are obligations on the contractor to ensure that the health, safety and wellbeing of

anyone entering their site. In a contractor-controlled site, the Contractor must provide an

induction to CSIRO staff members and others on their site, or otherwise fully escorted any

persons whilst on their site.

4.2 Infrastructure Contractor

4.2.1 Environmental Management Sub-Plans

In addition to the HSE Management Plans required for all high/medium risk or construction work, the Infrastructure Contractor must also provide a number of sub-plans based around environmental issues including, but are not limited to the following:

Air Quality, including dust control

Waste management, including management of Prescribed Industrial Waste, litter and waste minimisation and recycling strategies

Stakeholder and community relations, including complaint response

Soil and Waste Management, including Erosion and Sediment Control

Flora and Fauna, including weed management

Cultural Heritage

Noise

Hazardous Substances

Each sub-plan / procedure should consider the environmental risk, legal obligations, objectives and targets, control measures and monitoring and inspection programs. The Erosion and Sediment Control Plan shall be certified by a Certified Professional in Erosion and Sediment Control. The Contractor will be responsible for ensuring that all recommendations from specialist environmental studies and Permit conditions relevant to the construction phase are met. The Contractor will be responsible for providing all control measures required to meet its environmental responsibilities.

Page 26 of 73

The Contractor will be required to demonstrate its approach to a robust procedure for identification of aspects and impacts and risk assessment to ensure that those aspects with significant impacts are able to be captured.

4.3 Contractors staying at the CSIRO Accommodation Facility

4.3.1 Site Visit Application Forms

At the time of writing this manual, this remains a paper-based process using a Word format

document, please check with your Contractor Coordinator, as this process will soon move to

an online system.

Be aware of the minimum notification periods below:

No. of people Minimum notification

(days)

1 2

2 4

3 6

4 8

5 – 6 10

7 – 8 11

9 – 10 12

11 – 12 13

4.3.2 Personal Information Sheet

This is a CSIRO process used to support medical and emergency treatment and it is

recommended as a good practice to Contractors. In this remote area, first aiders may need

to stabilise you for some time until the RFDS arrive.

CSIRO does not need to view or obtain copies of this information, but it is STRONGLY

suggested that the Contractor collects this information and arranges for it to be held in a

central SECURE location onsite, e.g. for a small contractor group – with the team leader.

Refer to Enclosure 06 for an example of a Personal Information Sheet

Page 27 of 73

5. AT THE MRO – CSIRO CONTROLLED SITE

There are obligations on CSIRO to ensure the contractor and their employees have received appropriate information about hazards associated with the CSIRO site and also are aware of their obligations.

5.1 Rules of Conduct

5.1.1 Access/Entry to Site

All contractors must sign the contractors log book at either the CSIRO

Site Hut (MRO jobs) or at Wittenoom House (Accommodation Facility

jobs) before commencing work and sign out upon leaving the site.

Leave all gates as you found them; if open, leave open – if closed, close after

driving through.

5.1.2 Alcohol & Drugs

CSIRO will not permit any person clearly affected by alcohol or drugs to carry

out work within the site. If the Contractor is aware that an employee or

subcontractor is affected by alcohol or other drug, they are expected to take

immediate action to stop the work and remove the employee or subcontractor

from site. Any confirmed incident of the above will be recorded by the

Contractor Coordinator.

5.1.3 Communication Expectations

Communication is critical to working in a safe and environmentally sustainable

manner at the MRO. Communication ranges from letting someone know

where you are at all times, to ensuring that the CSIRO MRO Site Manager is

aware of any safety hazards, incidents or significant changes to planned work.

Specific communication forums include:

Toolbox Talk: CSIRO encourages all contractors to conduct toolbox talks with their employees and subcontractors

Weekly Meeting: CSIRO MRO Site Manager meeting with each Contractor to communicate any safety issues, hazards, incidents or significant changes to planned work.

Site Meeting: All meetings with a contractor working on a CSIRO-Controlled Site with relation to their Contract should discuss HSE performance.

5.1.4 Domestic Animals/Pets

Contractors may not bring pets to either the accommodation Facility or the

MRO site. Registered guide/companion/security dogs exempt.

CS

IRO

Co

ntr

olled

Sit

e

Page 28 of 73

5.1.5 Housekeeping & Site Tidiness

Contractors are responsible for keeping their immediate work area free from

slip, trip and fall hazards. All worksites must be kept clean and tidy at all times.

5.1.6 Incident Reporting & Investigation

CSIRO must meet regulatory reporting expectations to Comcare within timeframes that are significantly shorter than most contractors would usually have to meet when working within State OHS and Environmental requirements.

Comcare incident reporting expectations apply to incidents on a CSIRO site (in this case the MRO) for CSIRO staff members, contractors and visitors alike regardless of who is in control of the workplace

CSIRO will be responsible for any regulatory reporting to Comcare; however it is essential that communication is received from contractors in a timely manner to ensure that regulatory expectations can be met. Comcare expectations are as follows:

Notifiable death: the work-related death of any person (member of the public, a contractor or an employee).

Within 2 hours

Serious personal injury: a work related injury to or disease for which the person needed: emergency treatment by a registered medical practitioner (including psychologist), or treatment in a hospital as a casualty, without being admitted to the hospital, or admission to a hospital.

Within 24 hours of first becoming aware of the incident

Dangerous occurrence: an occurrence at a workplace that could have caused (but did not cause) the death or serious personal injury to any person.

Within 24 hours of first becoming aware of the incident

Serious HSE Incidents must be reported to the CSIRO MRO Site Manager

within 24 hours and include:

a near miss that could have (but did not) result in the need for hospitalisation

an injury requiring more than first aid treatment

an injury resulting in lost time (an LTI)

any electrical incidents with the potential to have caused an electric shock or electrocution

Minor incidents must be reported to the CSIRO MRO Site Manager within 48 hours of the incident.

Incident report forms must be provided to the CSIRO MRO Site Manager with 48 hours of the incident. Incident investigation reports, including any corrective and preventative actions, must be provided to the CSIRO MRO Site Manager with 10 days of the incident.

CS

IRO

Co

ntr

olled

Sit

e

Page 29 of 73

5.1.7 Inspections & Audits

The CSIRO MRO Site Manager, Contractor Coordinator or delegate may

inspect CSIRO-controlled work sites with regard to HSE concerns. Contractors

will also be encouraged to perform self-inspections.

The Contractor Coordinator may seek an independent inspection of contractor

work before final commissioning to ensure the completed work is safe for use.

5.1.8 Risk Management – JSEA’s and SWMS’

Contractors must prepare JSEA for work undertaken in accordance with

Commonwealth and State legislative requirements, and likewise must prepare

SWMS for all high risk tasks to be undertaken at the construction site.

The CSIRO MRO Site Manager may also periodically assess adherence by the

Contractors to their JSEA and SWMS practices. A JSEA/SWMS template is

available at Enclosure 10.

5.1.9 Safety Breaches

CSIRO treats breaches of safety procedures and safe work practices very

seriously. For a CSIRO controlled site, all breaches will be recorded and

investigated. If a similar recurring breach is noted then CSIRO may request the

offending Contractor to leave the site.

5.1.10 Safety Signs

Safety signs are placed on site to protect the health and safety of staff and

others working on or visiting the site. Different colours and shapes of safety

signs mean different things. Contractors must display a safety signs, that

conform to the requirements of AS 1319 ―Safety Signs for the Occupational

Environment‖.

PROHIBITION SIGNS:

A RED CIRCLE with a LINE through it means that there is something that MUST NOT BE DONE.

WARNING SIGNS:

A YELLOW TRIANGLE is a DANGER or RISK TO PERSONAL HEALTH

MANDATORY SIGNS:

A BLUE CIRCLE means that persons working in the designated area must WEAR

HAND

PROTECTI

ON MUST

BE

WORN

CS

IRO

Co

ntr

olled

Sit

e

Page 30 of 73

relevant SAFETY EQUIPMENT

HAZCHEM SIGNS:

A DIAMOND means DANGEROUS GOODS

5.1.11 Station Animals

Do not interfere with the station livestock deliberately and give them a wide

berth if they wander into the accommodation Facility or other work site. CSIRO

staff and their contractors should not ride any of the station‘s horses.

5.1.12 Stop Work Authority

All CSIRO staff members retain the right to issue a ‗STOP Work‘ authority to

any activity at the MRO or CSIRO Accommodation Facility. This authority will

only be invoked where there is imminent threat to health or safety of the

individual undertaking the task, or the CSIRO staff members, visitors or other

nearby contractors.

5.1.13 Working Alone

Working alone at the MRO is risky; CSIRO recommends there be a minimum

of two (2) people working in reasonable proximity of each other at the site.

This means you must be in communication with the other person – either

because you are in the same building, room or otherwise close by so the

second person is aware of what you are doing; or you are in communication by

UHF radio (or intercom) with an agreed call-in schedule.

5.1.14 Working at the Boolardy Accommodation Facility

CSIRO has established an Accommodation Facility adjacent to the Boolardy

Homestead. Contractors shall remain within the immediate vicinity of the

CSIRO Accommodation Facility. An escort is required for jobs that take the

contractor outside the Facility, e.g. jobs at the Homestead.

CS

IRO

Co

ntr

olled

Sit

e

Page 31 of 73

5.2 OHS Requirements

5.2.1 Boundary Identification, Barricades and Fencing

The Contractor must supply and erect any necessary barricades, signage

and/or restraints appropriate for the work undertaken to prevent access to

hazardous areas, e.g. trenches, and to keep people away from hazardous

processes, e.g. sandblasting.

5.2.2 Electrical Work

Electrical work shall only be undertaken by authorised Contractors who have

the appropriate qualifications, licences and experience to meet the Australian

State and/or Territory licensing requirements for the work being undertaken.

High voltage areas (> 1000 volts ac or 1500 volts d.c.) are identified by

―DANGER HIGH VOLTAGE‖ warning signs. The Contractor must have

approval from the CSIRO Site Manager and be accompanied by a licensed

high voltage operator to access these areas.

Some equipment may be connected to ancillary power supplies such as UPS

or emergency generators. In isolation of equipment the contractor should

ensure that the equipment is also isolated from these sources.

5.2.3 Electrical Leads, Power Tools & Portable Electrical

Equipment

All leads and power tools must be tested and tagged in accordance with

relevant State legislative requirements and as per current AS/NZS 3760 (In

service safety inspection and testing of electrical equipment).

Electrical leads must be located in a safe manner and be supported clear of

floors or placed under protective covers. Electrical leads are to be connected

to the nearest power outlet and must be removed from the power outlet when

not in use. Under no circumstances can leads be plugged into labelled

―uninterruptible‖ power outlets without approval.

All equipment and appliances must be connected to an approved residual

current device (RCD). The RCD should be tested as per AS/NZS 3760. The

contractor should ensure that the circuits are not overloaded; double adapters

are not to be used.

RFI tight equipment enclosures should not be plugged into RCD protected

outlets. Connection of this type of equipment should only be done in

conjunction with the CSIRO MRO Site Manager or delegate.

5.2.4 Electric Welding

It is the responsibility of the contractor to ensure electric welding is conducted

in compliance with the current AS/NZ 1674.2 (Safety in Welding and Allied

Processes Part 2-Electrical).

CS

IRO

Co

ntr

olled

Sit

e

Page 32 of 73

5.2.5 Excavations and Trenching

Prior to the commencement of excavations or penetrating works into existing

surfaces or substrates, conduct an appropriate assessment of any likely

services such as power, gas etc., that may be present. Please note that site

diagrams may be inaccurate.

Generally, trenches over 1.5 metres in depth (check WA State Regulations)

must be protected against collapse and handrails or barricades must be

erected around the trench and remain in place at all times. Backfill of

excavated areas must be compacted. Consideration should also be afforded to

trapped animals with a means of escape built into the trench.

The Contractor must supply and erect barricades and fencing appropriate to

the trenching and/or excavation work that they are doing to ensure the safety

of people passing or working nearby.

5.2.6 Explosive Actuated Power Tools

Explosive actuated power tools must be strictly controlled and operated

according to a permit-to-work system. All relevant legislation must be identified

and complied with.

5.2.7 Hazardous Substances – Chemical Storage & Handling

All hazardous substances and dangerous goods must be properly labelled,

handled, stored and disposed of in accordance with the Material Safety Data

Sheets (MSDS‘) relating to the substance/material.

All Contractors must have MSDS‘ for all hazardous substances and dangerous

goods brought on site, and maintain a register of all items.

5.2.8 Interruption of Services

The Contractor cannot interrupt services without prior approval from the

CSIRO MRO Site Manager. These services include electricity, gas,

telecommunications/data, sewage and water.

An assessment shall be undertaken to identify any new hazards that have

been introduced by the isolation of critical site services, including fire alarms,

safety showers, telephones, etc.

In the case of the Contractor accidentally shutting down service(s), the

Contractor must immediately contact the CSIRO MRO Site Manager.

5.2.9 Isolation and Tagging Procedures

Isolate ALL equipment, switches and controls required to ensure that the work

site is safe. Isolation means that the relevant switch, valve or main isolator is

turned off or switched off to prevent unexpected re-energisation of the

machine/device.

CS

IRO

Co

ntr

olled

Sit

e

Page 33 of 73

Tags must be placed on all proper switches, valves, main isolators and key

rings at minimum, and where able a lock-out system should be used. A permit

to work may also be needed, depending on the item or area being isolated.

For the protection of others: Leave other tags alone. Never remove

someone else‘s DANGER tag. Do not operate switches, valves or equipment

that display a DANGER tag or OUT OF SERVICE tag.

5.2.10 Ladder Use

The most appropriate method of accessing areas at height must be considered

(e.g. use of an elevated work platform rather than a ladder) and implemented

where possible.

Ladders must be of an industrial type and must be regularly inspected and

maintained. Metal ladders must not be used when working near electrical

hazards.

5.2.11 Manual Handling

Injuries are commonly caused by activities involving pushing, pulling,

restraining or repetition. Prior to carrying out the task consider:

Size, weight and frequency of the lift/load

Grip and footing (posture and stability)

Requirement for mechanical aids

5.2.12 Occupational Noise & Vibration

The contractor should notify the CSIRO MRO Site Manager if any equipment

will emit a sound level >85 dB(A) in close proximity to CSIRO staff members,

collaborators, visitors or other contractors.

Simply put, if anyone has to shout to communicate at a distance of 1 metre

then the noise is likely to exceed the national standard (in excess of 85 dB(A)).

Contractors are expected to comply with relevant noise and vibration

legislation; they should don all appropriate hearing and vibration-absorbing

protective equipment as required.

CS

IRO

Co

ntr

olled

Sit

e

Page 34 of 73

5.2.13 Permits-to-Work

On CSIRO-Controlled sites, contractors must use the CSIRO permit-to-work

system. Forms are available in the Site Hut and in Wittenoom House. Jobs

requiring a permit include:

Hot work (in a hazardous atmosphere)

Work at height

Excavation/Digging (Penetrating Works)

Confined Space

At the completion of work, the Permit to Work is signed off to indicate the

satisfactory completion of work.

5.2.14 Personal Protective Clothing and Equipment (PPCE)

Contractors shall supply their own PPCE. They will ensure that their

employees use it correctly (e.g. hard hats, safety footwear, gloves, safety

glasses, hearing protection and clothing), as required by relevant legislation

and codes of practice.

Wide-brimmed hat/hardhat brim, sunscreen, sunglasses are also

recommended for use on site.

5.2.15 Plant, Equipment & Tools – Use of CSIRO Equipment

All Contractor-owned plant and machinery is expected to be well-maintained

and in a serviceable condition. It is the Contractor‘s responsibility to ensure that

their plant and equipment complies with the relevant legislative requirements

(e.g. State Plant regulations), codes of practice and Australian Standards.

CSIRO plant and equipment must not be used without approval from the

CSIRO MRO Site Manager.

5.2.16 Scaffolds and Platforms

The Contractor must ensure that any scaffold conforms to the requirements of

AS 1576 ―Scaffolding: general requirements‖. Platforms must conform to the

requirements of AS 1657 ―Fixed platforms, walkways, stairways and ladders –

Designs, construction and installation‖.

Scaffolds and platforms must be erected and dismantled by individuals who

have the appropriate certificate of competency. Competent persons may erect

scaffolding up to a height of 4 metres. Scaffolding higher than 4 metres must

be erected by a licensed scaffolder.

The use of a Scaff-Tag system is recommended and used should be affixed

at the entry point to the scaffolding. The Scaff-Tag should indicate whether

the scaffold is safe to enter and when the next inspection is due.

CS

IRO

Co

ntr

olled

Sit

e

Page 35 of 73

5.2.17 Vehicle Management – Access, Parking & Deliveries

Contractors should note the Murchison Shire Council preferred Driving Route

(earlier in the manual).

Vehicles should only be parked on site where directed by the CSIRO MRO Site

Manager.

Delivery drivers may require White Card induction, depending on where the

goods are delivered to i.e. if inside an ―operational construction zone‖.

5.2.18 Working at Height

Contractors and their employees working at heights must be trained in risk

assessment and fall prevention systems. Control measures, such as fall

prevention, must be implemented prior to the commencement of the work. In

addition, control measures must be assessed with the aim of eliminating or

reducing the need to work at heights.

On CSIRO-controlled sites, a permit is required before working at height.

Signs and barricades must be placed to alert others to work being undertaken

at height. If there is a risk of objects falling from the work area then physical

barricades shall be placed to prevent access to these areas.

CS

IRO

Co

ntr

olled

Sit

e

Page 36 of 73

5.3 Environmental Requirements

CSIRO expects that contractors shall use environmentally sustainable

practices that minimise resource consumption and waste production. All

contractors are expected to comply with applicable Commonwealth and State

Environment legislation when working onsite.

5.3.1 Chemicals – Storage, Management & Spill Response

Hazardous Substances and Dangerous Goods are to be stored in accordance

with relevant legislation and Australian Standards. Environmental legislation

governs this area as well as OHS legislation.

Fuel storage at the site shall be in accordance with AS1940. All fuel tanks

shall be self-bunded.

Drums of chemicals, fuels and lubricants shall be stored on bunded pallets or

within concrete lined bunded areas.

All static vehicles and plant likely to drip oil, petrol or diesel must have a drip

tray / bund placed under the source.

Chemicals are not permitted to be dumped or allowed to enter any

watercourse.

Contractors shall have an Emergency Spill Response Plan (and provisions for

activating the plan, i.e. an appropriate spill kit, training and PPE) for all

chemicals brought onto the Station.

5.3.2 Dust Generating Work - Erosion and Sediment Control

Vehicle speeds are to be kept to a maximum of 40km/hr on access tracks to

minimise dust generation.

Contractors must ensure measures are taken to minimise dust generation,

especially during earthworks.

Where excavation of soils is required for establishment of buildings or

equipment footings, ensure topsoil with seed stock is separately stockpiled for

site rehabilitation works.

Ensure temporary stockpiles of soils are covered with a temporarily sterile seed

cover, such as rye or millet to minimise dust and erosion.

All erosion and sediment control measures to be monitored for effectiveness.

CS

IRO

Co

ntr

olled

Sit

e

Page 37 of 73

5.3.3 Environmentally Sensitive Areas - Flora

All persons must not deviate from the vehicle tracks already available.

Should any rare or threatened species of plant be found during construction

then clearing is to stop in the particular area until a management strategy has

been put in place.

Protected Species

With regards to the EPBC Act 1999, CSIRO committed to the following: ―…no

individuals of the following flora species will be cleared as a result of any

activities…

Eremophila viscid (Varnish Bush)

Eucalyptus blaxellii (Howatharra Mallee)

Eucalyptus cuprea (Mallee Box)

Hypocalymma longifolium

Leucopogon marginatus (Thick-margined Leucopogon)

Wurmbea tubulosa (Long-flowered Nancy)

Additionally, ―no individuals or habitat of the following flora species will be

cleared as a result of any activities…

Caladenia hoffmanii (Hoffman’s Spider-orchid)

Caladenia wanosa (Kalbarri Spider-orchid)

Threatened Species

In addition to the species listed above there are threatened species in the

region that must not be cleared without authorisation by the Dept of

Environment & Conservation, WA.

Of all the threatened species in the

region only one has been identified

on-site (Ptilotus beardii) around the

proposed tracks and antenna sites;

care is to be taken when operating in

the vicinity of:

Antenna 24

Antenna 23

Approaches to Antenna 13

Refer to Enclosures 06 & 07 for

identification and map extent of Ptilotus Beardii

NOTE: WHILE ONLY PTILOTUS BEARDII HAS BEEN LOCATED AT THE

MRO YOU SHOULD APPLY CAUTION BEFORE CLEARING ANY FLORA

Ptilotus beardii

CS

IRO

Co

ntr

olled

Sit

e

Page 38 of 73

5.3.4 Groundwater

Pollutants are not permitted to enter the groundwater or any other watercourse.

Non-potable water may only be sourced from bores, Turkey‘s Nest Dams etc

unless otherwise stipulated in the contract.

5.3.5 Vegetation – Clearing & Revegetation

No clearing activity outside the scope of formally approved works may occur.

Contractors must only clear vegetation in strict accordance with their governing

contract, taking before and after photos.

Revegetation (site rehabilitation) of the areas includes, planting a range of

locally occurring native shrubs, trees and groundcover plants.

CSIRO has held discussions with the Environment Protection Agency,

Department of Environment and Conservation and the Department of the

Environment, Water, Heritage and the Arts regarding the choice of species,

particularly in areas where the revegetation is adjacent to existing patches of

native vegetation. Revegetation also covers

inclusion of logs, dead trees and stumps in the landscaping/rehabilitation works where appropriate

linking of vegetation remnants

management of exotic weeds through a Weed Management Sub-plan as part of the Construction Environmental Management Plan

exclusion of stock from these areas

temporary site establishment areas are restored to original condition or better.

5.3.6 Waste Management and Recycling

All contractors are expected to take their own trade, construction and other

waste with them.

All waste should be contained as it is produced (e.g. avoid windblown waste)

Construction materials such as timber and formwork that can be reused may

be stockpiled on site and off the ground to minimise termite damage. These

materials shall be removed on completion of works.

The transport and disposal of contractor generated wastes must be in

accordance with the requirements of the Commonwealth and State regulatory

authorities.

Where waste can be recycled or reused, it is CSIRO‘s preference that waste

materials are transferred to recycling and/or reuse facilities/designated areas.

The bins provided at the CSIRO Accommodation Facility are for the exclusive

use of guests at the DONGAs.

CS

IRO

Co

ntr

olled

Sit

e

Page 39 of 73

5.3.7 Weed Control - Earthmoving Vehicle Inspections

To prevent the spread of weeds into the region, all earthmoving equipment

originating from outside the region must be subject to inspection and wash-

down (where required) prior to arrival at the MRO. The vehicle will be subject

to reinspection if it subsequently leaves and returns to region.

CS

IRO

Co

ntr

olled

Sit

e

Page 40 of 73

6. AT THE MRO - CONTRACTOR-CONTROLLED SITE

There are obligations on the contractor to ensure that the health, safety and wellbeing of CSIRO staff in adjacent areas are protected. Contractors must notify their nominated CSIRO Contractor Coordinator or the CSIRO MRO Site Manager of any risk likely to affect CSIRO staff, visitors or other contractors

Contractor‘s who are in-charge of a section of the site will have a nominated person with whom CSIRO staff should liaise.

6.1 Rules of Conduct

6.1.1 Access/Entry to Site

All contractors must sign the contractors log book at either the CSIRO

Site Hut (MRO jobs) or at Wittenoom House (Accommodation Facility

jobs) before commencing work and sign out upon leaving the site.

Contractors must establish appropriate site access/entry arrangements for

sites under their control.

Leave all gates as you found them; if open, leave open – if closed, close

after driving through.

6.1.2 Alcohol & Drugs

CSIRO will not permit any person clearly affected by alcohol or drugs to carry

out work within the site. If the Contractor is aware that an employee or

subcontractor is affected by alcohol or other drug, they are expected to take

immediate action to stop the work and remove the employee or subcontractor

from site. Any confirmed incident of the above will be recorded by the

Contractor Coordinator.

6.1.3 Communication Expectations

Communication is critical to working in a safe and environmentally sustainable

manner at the MRO. Communication ranges from letting someone know

where you are at all times, to ensuring that the CSIRO MRO Site Manager is

aware of any safety hazards, incidents or significant changes to planned work.

Specific communication forums include:

Toolbox Talk: CSIRO encourages all contractors to conduct toolbox talks with their employees and subcontractors

Weekly Meeting: CSIRO MRO Site Manager meeting with each Contractor to communicate any safety issues, hazards, incidents or significant changes to planned work.

6.1.4 Domestic Animals/Pets

Contractors may not bring pets to either the accommodation Facility or the

MRO site. Registered guide/companion/security dogs exempt.

Co

ntr

acto

r C

on

tro

lled

Sit

e

Page 41 of 73

6.1.5 Housekeeping & Site Tidiness

Contractors are responsible for keeping their immediate work area free from

slip, trip and fall hazards. All worksites must be kept clean and tidy at all times.

6.1.6 Incident Reporting & Investigation

CSIRO must meet regulatory reporting expectations to Comcare within timeframes that are significantly shorter than most contractors would usually have to meet when working within State OHS and Environmental requirements.

Comcare incident reporting expectations apply to incidents on a CSIRO site (in this case the MRO) for CSIRO staff members, contractors and visitors alike regardless of who is in control of the workplace

CSIRO will be responsible for any regulatory reporting to Comcare; however it is essential that communication is received from contractors in a timely manner to ensure that regulatory expectations can be met. Comcare expectations are as follows:

Notifiable death: the work-related death of any person (member of the public, a contractor or an employee).

Within 2 hours

Serious personal injury: a work related injury to or disease for which the person needed: emergency treatment by a registered medical practitioner (including psychologist), or treatment in a hospital as a casualty, without being admitted to the hospital, or admission to a hospital.

Within 24 hours of first becoming aware of the incident

Dangerous occurrence: an occurrence at a workplace that could have caused (but did not cause) the death or serious personal injury to any person.

Within 24 hours of first becoming aware of the incident

Serious HSE Incidents must be reported to the CSIRO MRO Site Manager

within 24 hours and include:

a near miss that could have (but did not) result in the need for medical treatment

an injury requiring more than first aid treatment

an injury resulting in lost time

any electrical incidents with the potential to have caused an electric shock or electrocution

Minor incidents must be reported within 48 hours of the incident.

Incident report forms must be provided to the CSIRO MRO Site Manager with 48 hours of the incident.

Incident investigation reports, including any corrective and preventative actions, must be provided to the CSIRO MRO Site Manager with 10 days of the incident.

Co

ntr

acto

r C

on

tro

lled

Sit

e

Page 42 of 73

Contractors must record all incidents on site in a log, and provide a copy of this

log to the CSIRO MRO Site Manager at each Site Meeting, between the Contractor and CSIRO. NOTE: Serious HSE Incidents should also be recorded on this log, but must have been reported to the CSIRO MRO Site Manager within 24 hours.

6.1.7 Risk Management – JSEA’s and SWMS’

Contractors must prepare JSEA for work undertaken in accordance with

Commonwealth and State legislative requirements, and likewise must prepare

SWMS for all high risk tasks to be undertaken at the construction site.

JSEA‘s and SWMS‘ must be available on site. CSIRO may ask to view these

documents, where any Stop Work or imminently unsafe actions have been

identified. A JSEA/SWMS template is available at Enclosure 10.

6.1.8 Safety Breaches

CSIRO treats breaches of safety procedures and safe work practices very

seriously. CSIRO expects the contractor in-control of the relevant worksite to

record and investigate safety breaches on their site(s).

6.1.9 Safety Signs

Safety signs are placed on site to protect the health and safety of staff and

others working on or visiting the site. Different colours and shapes of safety

signs mean different things. Contractors must display a safety signs, that

conform to the requirements of AS 1319 ―Safety Signs for the Occupational

Environment‖.

PROHIBITION SIGNS:

A RED CIRCLE with a LINE through it means that there is something that MUST NOT BE DONE.

WARNING SIGNS:

A YELLOW TRIANGLE is a DANGER or RISK TO PERSONAL HEALTH

Co

ntr

acto

r C

on

tro

lled

Sit

e

Page 43 of 73

MANDATORY SIGNS:

A BLUE CIRCLE means that persons working in the designated area must WEAR relevant SAFETY EQUIPMENT

HAZCHEM SIGNS:

A DIAMOND means DANGEROUS GOODS

6.1.10 Station Animals

Do not interfere with the station livestock deliberately and give them a wide

berth if they wander into the work site. Contractors may not ride any of the

station‘s horses.

6.1.11 Stop Work Authority

All CSIRO staff members retain the right to issue a ‗STOP Work‘ authority to

any activity at the MRO or CSIRO Accommodation Facility.

For contractor-controlled work site, this authority will only be invoked where

there is imminent threat to health or safety of the individual undertaking the

task, or the CSIRO staff members, visitors or other nearby contractors.

6.1.12 Working Alone

Working alone at the MRO is risky, CSIRO recommends there be a minimum

of two (2) people working in reasonable proximity of each other at the site.

This means you must be in communication with the person – either because

you are in the same building, room or otherwise close by so the second person

is aware of what you are doing; or you are in communication by UHF radio (or

intercom) with an agreed call-in schedule.

HAND

PROTECTI

ON MUST

BE

WORN

Co

ntr

acto

r C

on

tro

lled

Sit

e

Page 44 of 73

6.2 OHS Requirements

6.2.1 Boundary Identification, Barricades and Fencing

The Contractor must supply and erect any necessary barricades and fencing

appropriate for the work to ensure the contractor‘s own safety and that of

people passing or working nearby.

For large areas of land, such as those at the MRO, it is impractical to fence the

whole area. Contractors must clearly identify the boundary of any area under

their control.

6.2.2 Electrical Leads, Power Tools & Portable Electrical

Equipment

All leads and power tools must be tested and tagged in accordance with

relevant State legislative requirements and as per current AS/NZS 3760 (In

service safety inspection and testing of electrical equipment).

Electrical leads must be located in a safe manner and be supported clear of

floors or placed under protective covers. Electrical leads are to be connected

to the nearest power outlet and must be removed from the power outlet when

not in use. Under no circumstances can leads be plugged into labelled

―uninterruptible‖ power outlets without approval.

All equipment and appliances must be connected to an approved residual

current device (RCD). The RCD should be tested as per AS/NZS 3760. The

contractor should ensure that the circuits are not overloaded; double adapters

are not to be used.

RFI tight equipment enclosures should not be plugged into RCD protected

outlets. Connection of this type of equipment should only be done in

conjunction with the CSIRO MRO Site Manager or delegate.

6.2.3 Excavations and Trenching

Prior to the commencement of excavations or penetrating works into existing

surfaces or substrates, conduct an appropriate assessment of any likely

services such as power, gas etc., that may be present. Please note that site

diagrams may be inaccurate.

Generally, trenches over 1.5 metres in depth (check WA State Regulations)

must be protected against collapse and handrails or barricades must be

erected around the trench and remain in place at all times. Backfill of

excavated areas must be compacted. Consideration should also be afforded to

trapped animals with a means of escape built into the trench.

The Contractor must supply and erect barricades and fencing appropriate to

the trenching and/or excavation work that they are doing to ensure the safety

of people passing or working nearby.

Co

ntr

acto

r C

on

tro

lled

Sit

e

Page 45 of 73

6.2.4 Hazardous Substances – Chemical Storage & Handling

All hazardous substances and dangerous goods must be properly labelled,

handled, stored and disposed of in accordance with the Material Safety Data

Sheets (MSDS‘) relating to the substance/material.

All Contractors must have MSDS‘ for all hazardous substances and dangerous

goods brought on site, and maintain a register of all items.

6.2.5 Interruption of Services

The Contractor cannot interrupt services without prior approval from the

CSIRO MRO Site Manager. These services include electricity, gas,

telecommunications/data, sewage and water.

An assessment shall be undertaken to identify any new hazards that have

been introduced by the isolation of critical site services, including fire alarms,

safety showers, telephones, etc.

In the case of the Contractor accidentally shutting down service(s), the

Contractor must immediately contact the CSIRO MRO Site Manager.

6.2.6 Occupational Noise & Vibration

The contractor should notify the CSIRO MRO Site Manager if any equipment

will emit a sound level >85 dB(A) in close proximity to CSIRO staff members,

collaborators, visitors or other contractors.

Simply put, if anyone has to shout to communicate at a distance of 1 metre

then the noise is likely to exceed the national standard (in excess of 85 dB(A)).

Contractors are expected to comply with relevant noise and vibration

legislation; they should don all appropriate hearing and vibration-absorbing

protective equipment as required.

6.2.7 Personal Protective Clothing and Equipment (PPCE)

Contractors shall supply their own PPCE. They will ensure that their

employees use it correctly (e.g. hard hats, safety footwear, gloves, safety

glasses, hearing protection and clothing), as required by relevant legislation

and codes of practice.

Wide-brimmed hat/hardhat brim, sunscreen, sunglasses are also

recommended for use on site.

6.2.8 Plant, Equipment & Tools – Use of CSIRO Equipment

All Contractor-owned plant and machinery is expected to be well-maintained

and in a serviceable condition. It is the Contractor‘s responsibility to ensure that

their plant and equipment complies with the relevant legislative requirements

(e.g. State Plant regulations), codes of practice and Australian Standards.

Co

ntr

acto

r C

on

tro

lled

Sit

e

Page 46 of 73

CSIRO plant and equipment must not be used without approval from the

CSIRO MRO Site Manager.

6.2.9 Vehicle Management – Access, Parking & Deliveries

Contractors should note the Murchison Shire Council preferred Driving Route

(earlier in the manual).

Vehicles should only be parked on site where directed by the CSIRO MRO Site

Manager.

Delivery drivers may require White Card induction, depending on where the

goods are delivered to e.g. if inside a ―construction site‖.

Co

ntr

acto

r C

on

tro

lled

Sit

e

Page 47 of 73

6.3 Environmental Requirements

CSIRO expects that contractors shall use environmentally sustainable

practices that minimise resource consumption and waste production. All

contractors are expected to comply with applicable Commonwealth and State

Environment legislation when working onsite.

6.3.1 Chemicals – Storage, Management & Spill Response

Hazardous Substances and Dangerous Goods are to be stored in accordance

with relevant legislation and Australian Standards. Environmental legislation

governs this area as well as OHS legislation.

Fuel storage at the site shall be in accordance with AS1940. All fuel tanks

shall be self-bunded.

Drums of chemicals, fuels and lubricants shall be stored on bunded pallets or

within concrete lined bunded areas.

All static vehicles and plant likely to drip oil, petrol or diesel must have a drip

tray / bund placed under the source.

Chemicals are not permitted to be dumped or allowed to enter any

watercourse.

Contractors shall have an Emergency Spill Response Plan (and provisions for

activating the plan, i.e. an appropriate spill kit, training and PPE) for all

chemicals brought onto the Station.

6.3.2 Dust Generating Work - Erosion and Sediment Control

Vehicle speeds are to be kept to a maximum of 40km/hr on access tracks to

minimise dust generation.

Contractors must ensure measures are taken to minimise dust generation,

especially during earthworks.

Where excavation of soils is required for establishment of buildings or

equipment footings, ensure topsoil with seed stock is separately stockpiled for

site rehabilitation works.

Ensure temporary stockpiles of soils are covered with a temporarily sterile seed

cover, such as rye or millet to minimise dust and erosion.

All erosion and sediment control measures to be monitored for effectiveness.

Co

ntr

acto

r C

on

tro

lled

Sit

e

Page 48 of 73

6.3.3 Environmentally Sensitive Areas - Flora

All persons must not deviate from the vehicle tracks already available.

Should any rare or threatened species of plant be found during construction

then clearing is to stop in the particular area until a management strategy has

been put in place.

Protected Species

With regards to the EPBC Act 1999, CSIRO committed to the following: ―…no

individuals of the following flora species will be cleared as a result of any

activities…

Eremophila viscid (Varnish Bush)

Eucalyptus blaxellii (Howatharra Mallee)

Eucalyptus cuprea (Mallee Box)

Hypocalymma longifolium

Leucopogon marginatus (Thick-margined Leucopogon)

Wurmbea tubulosa (Long-flowered Nancy)

Additionally, ―no individuals or habitat of the following flora species will be

cleared as a result of any activities…

Caladenia hoffmanii (Hoffman’s Spider-orchid)

Caladenia wanosa (Kalbarri Spider-orchid)

Threatened Species

In addition to the species listed above there are threatened species in the

region that must not be cleared without authorisation by the Dept of

Environment & Conservation, WA.

Of all the threatened species in the

region only one has been identified

on-site (Ptilotus beardii) around the

proposed tracks and antenna sites;

care is to be taken when operating in

the vicinity of:

Antenna 24

Antenna 23

Approaches to Antenna 13

NOTE: WHILE ONLY PTILOTUS BEARDII HAS BEEN LOCATED AT THE

MRO YOU SHOULD APPLY CAUTION BEFORE CLEARING ANY FLORA

Ptilotus beardii

Co

ntr

acto

r C

on

tro

lled

Sit

e

Page 49 of 73

6.3.4 Groundwater

Pollutants are not permitted to enter the groundwater or any other watercourse.

Non-potable water may only be sourced from bores, Turkey‘s Nest Dams etc

unless otherwise stipulated in the contract.

6.3.5 Vegetation – Clearing & Revegetation

No clearing activity outside the scope of formally approved works may occur.

Contractors must only clear vegetation in strict accordance with their governing

contract, taking before and after photos.

Revegetation (site rehabilitation) of the areas includes, planting a range of

locally occurring native shrubs, trees and groundcover plants.

CSIRO has held discussions with the Environment Protection Agency,

Department of Environment and Conservation and the Department of the

Environment, Water, Heritage and the Arts regarding the choice of species,

particularly in areas where the revegetation is adjacent to existing patches of

native vegetation. Revegetation also covers

inclusion of logs, dead trees and stumps in the landscaping/rehabilitation works where appropriate

linking of vegetation remnants

management of exotic weeds through a Weed Management Sub-plan as part of the Construction Environmental Management Plan

exclusion of stock from these areas

temporary site establishment areas are restored to original condition or better.

6.3.6 Waste Management and Recycling

All contractors are expected to take their own trade, construction and other

waste with them.

All waste should be contained as it is produced (e.g. avoid windblown waste)

Construction materials such as timber and formwork that can be reused may

be stockpiled on site and off the ground to minimise termite damage. These

materials shall be removed on completion of works.

The transport and disposal of contractor generated wastes must be in

accordance with the requirements of the Commonwealth and State regulatory

authorities.

Where waste can be recycled or reused, it is CSIRO‘s preference that waste

materials are transferred to recycling and/or reuse facilities/designated areas.

The bins provided at the CSIRO Accommodation Facility are for the exclusive

use of guests at the DONGAs.

Co

ntr

acto

r C

on

tro

lled

Sit

e

Page 50 of 73

6.3.7 Weed Control - Earthmoving Vehicle Inspections

To prevent the spread of weeds into the region, all earthmoving equipment

originating from outside the region must be subject to inspection and wash-

down (where required) prior to arrival at the MRO. The vehicle will be subject

to reinspection if it subsequently leaves and returns to region.

Co

ntr

acto

r C

on

tro

lled

Sit

e

Page 51 of 73

7. AT THE MRO - INFRASTRUCTURE CONTRACTOR-

CONTROLLED SITE

There are obligations on the contractor to ensure that the health, safety and wellbeing of CSIRO staff in adjacent areas are protected. Contractors must notify their nominated CSIRO Contractor Coordinator or the CSIRO MRO Site Manager of any risk likely to affect CSIRO staff, visitors or other contractors

All communication with the Contractor/s regarding work undertaken on site, should be conducted via the Superintendent, with the exception of work that is immediately threatening to the life or health of someone on site. There are very clear conditions in the contractual relationship between CSIRO and the Infrastructure Contractors regarding communication pathways. This document outlines some of the formalised communication channels below.

7.1 Rules of Conduct

7.1.1 Access/Entry to Site

Contractors must establish appropriate site access/entry arrangements for

sites under their control. For the construction period undertaken by the

Infrastructure Contractors, they must manage and control the access to the

area/s designated as being under their control.

Leave all gates as you found them; if open, leave open – if closed, close

after driving through.

7.1.2 Alcohol & Drugs

CSIRO will not permit any person clearly affected by alcohol or drugs to carry

out work within the site. If the Contractor is aware that an employee or

subcontractor is affected by alcohol or other drug, they are expected to take

immediate action to stop the work and remove the employee or subcontractor

from site. Any confirmed incident of the above will be recorded by the

Contractor Coordinator.

7.1.3 Communication Expectations

Communication is critical to working in a safe and environmentally sustainable

manner at the MRO. Communication ranges from letting someone know

where you are at all times, to ensuring that the CSIRO MRO Site Manager is

aware of any safety hazards, incidents or significant changes to planned work.

Specific communication forums include:

Toolbox Talk: CSIRO encourages all contractors to conduct toolbox talks with their employees and subcontractors

Weekly Meeting: CSIRO MRO Site Manager meeting with each Contractor to communicate any safety issues, hazards, incidents or significant changes to planned work.

In

frastr

uctu

re C

on

tracto

r C

on

tro

lled

Sit

e

Page 52 of 73

Site Meeting: CSIRO MRO Site Manager meeting, typically bi-weekly with Infrastructure Contractor Superintendent to discuss contractor HSE performance in accordance with the Contract.

HSE Coordinator Meeting. Immediately following the Site Meeting, a specific HSE Coordinators meeting relating to discuss HSE incidents and issues in more detail, and ensure any follow up actions are identified and assigned. This requires appropriate HSE/Safety representation from CSIRO and the Infrastructure Contractor to be present.

Issues, Hazards, Concerns – Identified Outside of Formal Meetings: Must be communicated to the Infrastructure Contractor via the Aurecon Superintendent.

7.1.4 Domestic Animals/Pets

Contractors may not bring pets to either the accommodation Facility or the

MRO site. Registered guide/companion/security dogs exempt.

7.1.5 Housekeeping & Site Tidiness

Contractors are responsible for keeping their immediate work area free from

slip, trip and fall hazards. All worksites must be kept clean and tidy at all times.

7.1.6 Incident Reporting & Investigation

CSIRO must meet regulatory reporting expectations to Comcare within timeframes that are significantly shorter than most contractors would usually have to meet when working within State OHS and Environmental requirements.

Comcare incident reporting expectations apply to incidents on a CSIRO site (in this case the MRO) for CSIRO staff members, contractors and visitors alike regardless of who is in control of the workplace

CSIRO will be responsible for any regulatory reporting to Comcare; however it is essential that communication is received from contractors in a timely manner to ensure that regulatory expectations can be met. Comcare expectations are as follows:

Notifiable death: the work-related death of any person (member of the public, a contractor or an employee).

Within 2 hours

Serious personal injury: a work related injury to or disease for which the person needed: emergency treatment by a registered medical practitioner (including psychologist), or treatment in a hospital as a casualty, without being admitted to the hospital, or admission to a hospital.

Within 24 hours of first becoming aware of the incident

Dangerous occurrence: an occurrence at a workplace that could have caused (but did not cause) the death or serious personal injury to any person.

Within 24 hours of first becoming aware of the incident

Infr

astr

uctu

re C

on

tracto

r C

on

tro

lled

Sit

e

Page 53 of 73

Serious HSE Incidents must be reported to the CSIRO MRO Site Manager

within 24 hours and include:

a near miss that could have (but did not) result in the need for medical treatment

an injury requiring more than first aid treatment

an injury resulting in lost time

any electrical incidents with the potential to have caused an electric shock or electrocution

Minor incidents must be reported within 48 hours of the incident.

Incident report forms must be provided to the CSIRO MRO Site Manager with 48 hours of the incident.

Incident investigation reports, including any corrective and preventative actions, must be provided to the CSIRO MRO Site Manager with 10 days of the incident.

Contractors must record all incidents on site in a log, and provide a copy of this

log to the CSIRO MRO Site Manager at each Site Meeting, between the Contractor and CSIRO. NOTE: Serious HSE Incidents should also be recorded on this log, but must have been reported to the CSIRO MRO Site Manager within 24 hours.

7.1.7 Risk Management – JSEA’s and SWMS’

Contractors must prepare JSEA for work undertaken in accordance with

Commonwealth and State legislative requirements, and likewise must prepare

SWMS for all high risk tasks to be undertaken at the construction site.

JSEA‘s and SWMS‘ must be available on site. CSIRO may ask to view these

documents, where any Stop Work or imminently unsafe actions have been

identified. A JSEA/SWMS template is available at Enclosure 10.

7.1.8 Safety Breaches

CSIRO treats breaches of safety procedures and safe work practices very

seriously. CSIRO expects the contractor in-control of the relevant worksite to

record and investigate safety breaches on their site(s).

7.1.9 Safety Signs

Safety signs are placed on site to protect the health and safety of staff and

others working on or visiting the site. Different colours and shapes of safety

signs mean different things. Contractors must display a safety signs, that

conform to the requirements of AS 1319 ―Safety Signs for the Occupational

Environment‖.

Infr

astr

uctu

re C

on

tracto

r C

on

tro

lled

Sit

e

Page 54 of 73

PROHIBITION SIGNS:

A RED CIRCLE with a LINE through it means that there is something that MUST NOT BE DONE.

WARNING SIGNS:

A YELLOW TRIANGLE is a DANGER or RISK TO PERSONAL HEALTH

MANDATORY SIGNS:

A BLUE CIRCLE means that persons working in the designated area must WEAR relevant SAFETY EQUIPMENT

HAZCHEM SIGNS:

A DIAMOND means DANGEROUS GOODS

7.1.10 Station Animals

Do not interfere with the station livestock deliberately and give them a wide

berth if they wander into the work site. Contractors may not ride any of the

station‘s horses.

7.1.11 Stop Work Authority

All CSIRO staff members retain the right to issue a ‗STOP Work‘ authority to

any activity at the MRO or CSIRO Accommodation Facility.

For contractor-controlled work site, this authority will only be invoked where

there is imminent threat to health or safety of the individual undertaking the

task, or the CSIRO staff members, visitors or other nearby contractors.

7.1.12 Working Alone

Working alone at the MRO is risky; CSIRO recommends there be a minimum

of two (2) people working in reasonable proximity of each other at the site.

This means you must be in communication with the other person – either

because you are in the same building, room or otherwise close by so the

second person is aware of what you are doing; or you are in communication by

UHF radio (or intercom) with an agreed call-in schedule.

HAND

PROTECTI

ON MUST

BE

WORN

Infr

astr

uctu

re C

on

tracto

r C

on

tro

lled

Sit

e

Page 55 of 73

7.2 OHS Requirements

7.2.1 Boundary Identification, Barricades and Fencing

The Contractor must supply and erect any necessary barricades and fencing

appropriate for the work to ensure the contractor‘s own safety and that of

people passing or working nearby.

For large areas of land, such as those at the MRO, it is impractical to fence the

whole area. Contractors must clearly identify the boundary of any area under

their control.

7.2.2 Electrical Leads, Power Tools & Portable Electrical

Equipment

All leads and power tools must be tested and tagged in accordance with

relevant State legislative requirements and as per current AS/NZS 3760 (In

service safety inspection and testing of electrical equipment).

Electrical leads must be located in a safe manner and be supported clear of

floors or placed under protective covers. Electrical leads are to be connected

to the nearest power outlet and must be removed from the power outlet when

not in use. Under no circumstances can leads be plugged into labelled

―uninterruptible‖ power outlets without approval.

All equipment and appliances must be connected to an approved residual

current device (RCD). The RCD should be tested as per AS/NZS 3760. The

contractor should ensure that the circuits are not overloaded; double adapters

are not to be used.

RFI tight equipment enclosures should not be plugged into RCD protected

outlets. Connection of this type of equipment should only be done in

conjunction with the CSIRO MRO Site Manager or delegate.

7.2.3 Excavations and Trenching

Prior to the commencement of excavations or penetrating works into existing

surfaces or substrates, conduct an appropriate assessment of any likely

services such as power, gas etc., that may be present. Please note that site

diagrams may be inaccurate.

Generally, trenches over 1.5 metres in depth (check WA State Regulations)

must be protected against collapse and handrails or barricades must be

erected around the trench and remain in place at all times. Backfill of

excavated areas must be compacted. Consideration should also be afforded to

trapped animals with a means of escape built into the trench.

The Contractor must supply and erect barricades and fencing appropriate to

the trenching and/or excavation work that they are doing to ensure the safety

of people passing or working nearby.

Infr

astr

uctu

re C

on

tracto

r C

on

tro

lled

Sit

e

Page 56 of 73

7.2.4 Hazardous Substances – Chemical Storage & Handling

All hazardous substances and dangerous goods must be properly labelled,

handled, stored and disposed of in accordance with the Material Safety Data

Sheets (MSDS‘) relating to the substance/material.

All Contractors must have MSDS‘ for all hazardous substances and dangerous

goods brought on site, and maintain a register of all items.

7.2.5 Interruption of Services

The Contractor cannot interrupt services without prior approval from the

CSIRO MRO Site Manager. These services include electricity, gas,

telecommunications/data, sewage and water.

An assessment shall be undertaken to identify any new hazards that have

been introduced by the isolation of critical site services, including fire alarms,

safety showers, telephones, etc.

In the case of the Contractor accidentally shutting down service(s), the

Contractor must immediately contact the CSIRO MRO Site Manager.

7.2.6 Occupational Noise & Vibration

The contractor should notify the CSIRO MRO Site Manager if any equipment

will emit a sound level >85 dB(A) in close proximity to CSIRO staff members,

collaborators, visitors or other contractors.

Simply put, if anyone has to shout to communicate at a distance of 1 metre

then the noise is likely to exceed the national standard (in excess of 85 dB(A)).

Contractors are expected to comply with relevant noise and vibration

legislation; they should don all appropriate hearing and vibration-absorbing

protective equipment as required.

7.2.7 Personal Protective Clothing and Equipment (PPCE)

Contractors shall supply their own PPCE. They will ensure that their

employees use it correctly (e.g. hard hats, safety footwear, gloves, safety

glasses, hearing protection and clothing), as required by relevant legislation

and codes of practice.

Wide-brimmed hat/hardhat brim, sunscreen, sunglasses are also

recommended for use on site.

7.2.8 Plant, Equipment & Tools – Use of CSIRO Equipment

All Contractor-owned plant and machinery is expected to be well-maintained

and in a serviceable condition. It is the Contractor‘s responsibility to ensure that

their plant and equipment complies with the relevant legislative requirements

(e.g. State Plant regulations), codes of practice and Australian Standards.

Infr

astr

uctu

re C

on

tracto

r C

on

tro

lled

Sit

e

Page 57 of 73

CSIRO plant and equipment must not be used without approval from the

CSIRO MRO Site Manager.

7.2.9 Vehicle Management – Access, Parking & Deliveries

Contractors should note the Murchison Shire Council preferred Driving Route

(earlier in the manual).

Vehicles should only be parked on site where directed by the CSIRO MRO Site

Manager.

Delivery drivers may require White Card induction, depending on where the

goods are delivered to e.g. if inside a ―construction site‖.

Construction and trenching contractors will put in place suitable traffic control

measures.‖

Infr

astr

uctu

re C

on

tracto

r C

on

tro

lled

Sit

e

Page 58 of 73

7.3 Environmental Requirements

CSIRO expects that contractors shall use environmentally sustainable

practices that minimise resource consumption and waste production. All

contractors are expected to comply with applicable Commonwealth and State

Environment legislation when working onsite.

7.3.1 Chemicals – Storage, Management & Spill Response

Hazardous Substances and Dangerous Goods are to be stored in accordance

with relevant legislation and Australian Standards. Environmental legislation

governs this area as well as OHS legislation.

Fuel storage at the site shall be in accordance with AS1940. All fuel tanks

shall be self-bunded.

Drums of chemicals, fuels and lubricants shall be stored on bunded pallets or

within concrete lined bunded areas.

All static vehicles and plant likely to drip oil, petrol or diesel must have a drip

tray / bund placed under the source.

Chemicals are not permitted to be dumped or allowed to enter any

watercourse.

Contractors shall have an Emergency Spill Response Plan (and provisions for

activating the plan, i.e. an appropriate spill kit, training and PPE) for all

chemicals brought onto the Station.

7.3.2 Dust Generating Work - Erosion and Sediment Control

Vehicle speeds are to be kept to a maximum of 40km/hr on access tracks to

minimise dust generation.

Contractors must ensure measures are taken to minimise dust generation,

especially during earthworks.

Where excavation of soils is required for establishment of buildings or

equipment footings, ensure topsoil with seed stock is separately stockpiled for

site rehabilitation works.

Ensure temporary stockpiles of soils are covered with a temporarily sterile seed

cover, such as rye or millet to minimise dust and erosion.

All erosion and sediment control measures to be monitored for effectiveness.

Infr

astr

uctu

re C

on

tracto

r C

on

tro

lled

Sit

e

Page 59 of 73

7.3.3 Environmentally Sensitive Areas - Flora

All persons must not deviate from the vehicle tracks already available.

Should any rare or threatened species of plant be found during construction

then clearing is to stop in the particular area until a management strategy has

been put in place.

Protected Species

With regards to the EPBC Act 1999, CSIRO committed to the following: ―…no

individuals of the following flora species will be cleared as a result of any

activities…

Eremophila viscid (Varnish Bush)

Eucalyptus blaxellii (Howatharra Mallee)

Eucalyptus cuprea (Mallee Box)

Hypocalymma longifolium

Leucopogon marginatus (Thick-margined Leucopogon)

Wurmbea tubulosa (Long-flowered Nancy)

Additionally, ―no individuals or habitat of the following flora species will be

cleared as a result of any activities…

Caladenia hoffmanii (Hoffman’s Spider-orchid)

Caladenia wanosa (Kalbarri Spider-orchid)

Threatened Species

In addition to the species listed above there are threatened species in the

region that must not be cleared without authorisation by the Dept of

Environment & Conservation, WA.

Of all the threatened species in the

region only one has been identified

on-site (Ptilotus beardii) around the

proposed tracks and antenna sites;

care is to be taken when operating in

the vicinity of:

Antenna 24

Antenna 23

Approaches to Antenna 13

NOTE: WHILE ONLY PTILOTUS BEARDII HAS BEEN LOCATED AT THE

MRO YOU SHOULD APPLY CAUTION BEFORE CLEARING ANY FLORA

Ptilotus beardii

Infr

astr

uctu

re C

on

tracto

r C

on

tro

lled

Sit

e

Page 60 of 73

7.3.4 Groundwater

Pollutants are not permitted to enter the groundwater or any other watercourse.

Non-potable water may only be sourced from bores, Turkey‘s Nest Dams etc

as stipulated in the contract.

7.3.5 Vegetation – Clearing & Revegetation

No clearing activity outside the scope of formally approved works may occur.

Contractors must only clear vegetation in strict accordance with their governing

contract, taking before and after photos.

Revegetation (site rehabilitation) of the areas includes, planting a range of

locally occurring native shrubs, trees and groundcover plants.

CSIRO has held discussions with the Environment Protection Agency,

Department of Environment and Conservation and the Department of the

Environment, Water, Heritage and the Arts regarding the choice of species,

particularly in areas where the revegetation is adjacent to existing patches of

native vegetation. Revegetation also covers

inclusion of logs, dead trees and stumps in the landscaping/rehabilitation works where appropriate

linking of vegetation remnants

management of exotic weeds through a Weed Management Sub-plan as part of the Construction Environmental Management Plan

exclusion of stock from these areas

temporary site establishment areas are restored to original condition or better.

7.3.6 Waste Management and Recycling

All contractors are expected to take their own trade, construction and other

waste with them.

All waste should be contained as it is produced (e.g. avoid windblown waste)

Construction materials such as timber and formwork that can be reused may

be stockpiled on site and off the ground to minimise termite damage. These

materials shall be removed on completion of works.

The transport and disposal of contractor generated wastes must be in

accordance with the requirements of the Commonwealth and State regulatory

authorities.

Where waste can be recycled or reused, it is CSIRO‘s preference that waste

materials are transferred to recycling and/or reuse facilities/designated areas.

The bins provided at the CSIRO Accommodation Facility are for the exclusive

use of guests at the DONGAs.

Infr

astr

uctu

re C

on

tracto

r C

on

tro

lled

Sit

e

Page 61 of 73

7.3.7 Weed Control - Earthmoving Vehicle Inspections

To prevent the spread of weeds into the region, all earthmoving equipment

originating from outside the region must be subject to inspection and wash-

down (where required) prior to arrival at the MRO. The vehicle will be subject

to reinspection if it subsequently leaves and returns to region.

Infr

astr

uctu

re C

on

tracto

r C

on

tro

lled

Sit

e

Page 62 of 73

8. CSIRO ACCOMMODATION FACILITY

8.1 ‘House Rules’ and Information

These ‗house rules‘ apply to all persons staying at the accommodation Facility. When living

in a remote communal environment there are a number of ground rules required to ensure

that we lessen our environmental footprint and enjoy each other‘s company.

8.1.1 Alcohol & Drugs

The accommodation Facility does not have a liquor licence, all drinks are BYO. Be mindful

of how much you drink at night, intoxicated persons are a danger to themselves and their

workmates.

The use of illegal drugs and inappropriate use of prescription or over-the-counter medicines

is not tolerated and will be reported to the police.

8.1.2 Bare Feet

It is strongly recommended you do not move about the accommodation Facility with bare

feet, you should aim to wear enclosed shoes at all times when outdoors. Canvas slip-ons

are ideal for after hours wear.

8.1.3 Code of Conduct

Offensive material, language and behaviour are all forms of harassment (personal, political,

union, religious etc) are not accepted under any circumstances and will not be permitted on

site. This includes any or all material, behaviour and/or language that reinforces

inappropriate, demeaning or discriminatory attitudes or assumptions about a person based

on age, religion, race, sexual orientation, transgender status, marital or disability. Anyone

found to be acting in an offensive manner may be removed from the site.

Fairness, honesty, equity and all legal requirements are to be observed at all times.

8.1.4 Designated Smoking Areas

Smokers are to smoke downwind from non-smokers and at least 15m from any fuel or

oxygen source. Cigarette butts must be disposed of properly.

8.1.5 Dust/Housekeeping

Contractors can assist the cleaning staff by sweeping their DONGA with the provided

dustpan and brush each morning.

8.1.6 Drinking Water

Much of the water in the Murchison region is drawn from bores and generally does not meet

potable water quality standards without proper treatment. Potable water is however available

for contractors to fill water flasks/bottles (but not bulk containers) at Wittenoom House within

the Boolardy Accommodation Facility.

Page 63 of 73

8.1.7 Fires

No open fires may be lit during the fire ban period (Oct – Mar). Open fires may only be lit

with the CSIRO MRO Site Manager prior approval.

8.1.8 Firearms

Pastoral activities exempt, firearms are not to be brought to the Station or the MRO without

the prior written consent of the CSIRO MRO Site Manager.

8.1.9 Family and Friend Visits

Family and friends of contractors are not to be brought onto CSIRO sites unless they are

part of the contractor‘s business activities with CSIRO and have been appropriately

inducted.

8.1.10 Fuel

Contractors should plan on carrying sufficient fuel for their journey to/from and around the

site. Note that only diesel fuel is available onsite.

8.1.11 Pets

Contractors may not bring pets to either the accommodation Facility or the MRO site.

Registered guide/companion/security dogs exempt.

8.1.12 Phone Calls

Phones at the accommodation Facility and MRO are intended for use by CSIRO staff

members for business use, personal phone calls are to be kept to a minimum

(5min/person/day). Contractors should seek approval from the CSIRO MRO Site Manager

prior to the use.

8.1.13 Restricted Areas

Please limit movement to the DONGAs, Wittenoom House, the Dining Hall, the designated

landfill area and the antenna sites only. All other areas require the escort of the Station

Manager, for expressed works to those facilities or in an emergency.

8.1.14 Sustainability

To conserve diesel generator fuel, staff and contractors are requested to switch off lights

and air conditioners whenever they are not required.

8.1.15 Laundry

The septic/waste treatment system is based on bacterial breakdown of materials. Please do

not use any cleaning materials that have chlorine or phosphorus (e.g. washing powders,

Nappy San etc). Please use the laundry powder provided.

8.1.16 Waste

Please use the bins provided and do not litter our beautiful country.

Page 64 of 73

9. GLOSSARY

9.1 Abbreviations

Abbreviation Definition

AS/NZS Australian Standard/New Zealand Standard

ASKAP Australian Square Kilometre Array Pathfinder

EMS Environmental Management System

EPIRB Emergency Position Indicating Radio Beacon

HAZOP Hazard and Operability Study

HSE Health Safety and Environment

HSE ACW CSIRO term referring to a Health Safety and Environment Assessment and Control of Work Form (in future will be called a Risk Control Plan)

HSR Health and Safety Representative

JSEA Job Safety and Environmental Analysis

PLB Personal Locator Beacon – similar to an EPIRB

PPCE Personal Protective Clothing and Equipment

RCD Residual Current Device

SWMS Safe Work Method Statement

MSDS Material Safety Data Sheet

Page 65 of 73

9.2 Definitions

Subject Definition

Construction Site A place where construction work is undertaken; and an area in the vicinity of such a place, where plant or other material that is, or will be, used in connection with the construction work is located during the construction work.

A construction site does not include a place where:

elements of a structure are manufactured off-site; or

construction material is stored as stock for sale or hire.

Construction Work Work on or in the vicinity of a construction site carried out in connection with the construction, alteration, conversion, fitting out, commissioning, renovation, repair, maintenance, decommissioning, demolition or dismantling of any structure‖.

The following activities are also considered ―construction work‖:

the removal from the construction site of any product or waste from the demolition or dismantling of a structure

the assembly of prefabricated elements to form a structure

the disassembly of prefabricated elements which, immediately before such disassembly, formed a structure

any work in connection with excavation, landscaping, preparatory work or site preparation for the purpose of any work mentioned in paragraphs (a) to (c).

includes work carried out on, or under, water, including work on buoys, obstructions to navigation, reefs, ships and wrecks, is construction work if it is otherwise within the definition in sub-regulation .

Construction work does not include minor maintenance work that is regular or routine in nature or work associated with the on-site preparatory work associated with mineral extraction or work associated with the exploration for, or extraction of mineral resources.

Contractor Persons, who are not employees of the CSIRO, but rather, are performing work for CSIRO under a contract or agreement for the provision of goods or services. This includes all contractor staff members and sub contractors

Contractor

Coordinator

Person responsible for the work being undertaken by the contractor. The Contractor Coordinator may be a CSIRO staff member or an appointed external party

Dangerous

Occurrence

An occurrence is a dangerous occurrence…if it is an occurrence that:

(a) resulted from operations that arose from the undertaking conducted by an employer; and

(b) could have caused:

Page 66 of 73

Subject Definition

(i) the death of, or serious personal injury to, any person; or

(ii) the incapacity of an employee for the duration of 30 or more successive working days or shifts; but as a result of which death, serious personal injury or incapacity did not occur.

Delegate Person(s) with delegated contractor management responsibilities in the absence of the Contractor Coordinator or CSIRO MRO Site Manager

Emergency

Position Indicating

Radio Beacon

(EPIRB)

Distress radio beacons, also known as an emergency beacons, ELT or EPIRB, are tracking transmitters which aid in the detection and location of boats, aircraft, and people in distress.

Federal Safety

Commissioner

Works with industry and government stakeholders towards achieving the highest possible occupational health and safety (OHS) standards on Australian building and construction projects. The role of the Federal Safety Commissioner is to promote and improve occupational health and safety in the building and construction industry.

Hazard A source or situation with a potential to cause harm

HSE Officer Person responsible for advising CSIRO staff on health, safety and environmental matters. CSIRO has a specific HSE Officer dedicated to the ASKAP project.

HSE ACW Health Safety and Environment Assessment and Control of Work Form (in future will be called a Risk Control Plan).

A CSIRO process used to outline the hazards involved in a designated work area, group or project, to identify and assess the risks and control measures in place to ensure the health, safety and welfare of persons undertaking that work.

High Risk

Construction Work

High-risk construction work is defined as construction work:

where there is a risk of a person falling more than 2 metres

on telecommunications towers‘

involving demolition

involving disturbance or removal of asbestos

involving structural alterations that require temporary support to prevent collapse

involving a confined space

involving excavation to a depth greater than 1.5 metres

involving construction of tunnels

involving use of explosives

in an area that may have a contaminated or flammable atmosphere

with tilt-up and precast concrete

on, or adjacent to, roadways or railways used by road or rail traffic

Page 67 of 73

Subject Definition

on construction sites where there is any movement of powered mobile plant

in an area where there are artificial extremes of temperature

in, over, or adjacent to water or other liquids where there is a risk of drowning

involving diving.

Incapacity An accident that causes an employee who performs work in connection with the undertaking conducted by his or her employer (CSIRO) to be incapacitated from performing work for 30 or more successive working days or shifts

Incident An event or occurrence that results in injury to persons or damage to property or a near-miss is an incident that had the potential of causing injury to persons or damage to property

Job Safety

Environmental

Analysis (JSEA)

Job Safety and Environmental Analysis

Risk assessment form used to outline the steps involved in any work process, identify the hazards related to each step of the task that have the potential to cause injury, the risks, and the existing or necessary control measures.

A JSEA/SWMS template is available at Enclosure 10.

Material Safety

Data Sheet (MSDS)

Is a substance information sheet about a specific product which outlines its chemical composition, potential hazards, and safe handling and storage and disposal methods.

OHS Act Occupational Health and Safety Act 1991 (Commonwealth)

Permit to Work A document that identifies the contractor requirements such as permits, isolations, area and plant preparation, licences, and personal protective equipment. The Permit to Work is required to be completed prior to the commencement of every job conducted by a contractor, to indicate that the work can be carried out in a safe manner. At the completion of work the Permit to Work is sign off to indicate the satisfactory completion of work.

Risk The likelihood and consequence of injury or harm occurring

Risk Assessment A combination of the probability or likelihood that harm or damage will occur and the seriousness (consequence)

Risk Management The culture, processes and structures that are directed towards the effective management of potential opportunities and adverse effects

Safety A state in which the risk of harm or damage is limited to an acceptable level

Serious Personal Serious Personal Injury ―means an injury to, or disease in, a person:

Page 68 of 73

Subject Definition

Injury (a) that is caused in the course of work; and

(b) for which the person needs to be:

(i) given emergency treatment by a registered medical practitioner; or

(ii) treated in a hospital as a casualty, without being admitted to the hospital; or

(iii) admitted to a hospital.‖ OHS (Safety Arrangements) Reg 2 (Cw‘th)

SPOT Device A satellite GPS messenger that sends an SMS text to a set of pre-programmed numbers at the press of a button. The SPOT Device also couples as a back-up GPS locator device when the S.O.S. button is depressed.

Safe Work Method

Statement (SWMS)

Safe Work Method Statement – for use in HSE Risk Management to determine safe methods of working based on assessments made in a risk assessment.

Required under Schedule 12 of the Commonwealth Safety Standards related to Construction, which lists specific high risk activities that must have a SWMS.

Is a statement that:

lists the step-by-step procedures of a specific work activity or task, to document a safe work method. This involves identifying and assessing hazards with a potential to cause a ―high degree of harm‖ and recording procedures to minimize, the risk to health and safety.

identifies a work activity assessed as having a safety risk or risks;

states the safety risk or risks;

describes the control measures that will be applied to the work activity;

describes how safety measures will be implemented to do the work safely; and

includes a description of the equipment used in the work, the qualifications of the personnel doing the work and the training required to do the work safely.

A JSEA/SWMS template is available at Enclosure 10.

Page 69 of 73

10. REFERENCES

Health, Safety & Environmental Sustainability& Community Policy

Assessment & Control of Work Procedure

Control of Hazardous Substance Procedures

Electrical Safety Procedures

Emergency Management Procedures

Fieldwork Safety Procedures

First Aid Procedures

Hazard Reporting Procedures

Incident Reporting, Recording and Investigation Procedures

Plant Safety Procedures

Motor Vehicle Accident Reporting & Claims Management

Use of Private Motor Vehicles

Enviroessentials: Sample Enviro Offences and Penalties

MRO Heritage Induction [online]

CALM - Threatened Flora of the Mullewa Area

CALM - Why You Should Not Feed Wildlife

MRO Indigenous Land Use Agreement

Australian Government - Bureau of Meteorology - Gascoyne Region Forecast

RFDS Advice - Travelling in the Outback

Department for Planning and Infrastructure, Perth, Western Australia –

www.dpi.wa.gov.au/pastoral

Page 70 of 73

11. DOCUMENT CONTROL

Enquiries should be addressed to: [email protected]

REVISION DATE AUTHOR APPROVED BY

1.0 Jul 2010 K. Fraser / B. Briggs Not released.

New Document. First issue as a contractor specific manual for the MRO site and the accommodation Facility at Boolardy Homestead

2.0 Aug 2010 K. Fraser / B. Briggs

HSE Manager / Officer

A. Schinckel

ASKAP Theme Leader

Major re-write to clarify different contractor expectations in line with CSIRO-control, contractor-control and infrastructure contractor-control of the work site.

3.0 Sep 2011 B. Briggs

Reviewed terminology. Updated Appendicies. Updated General/Regional OHS advice. Removed reference to a ‗Preferred Driving Route‘. Inserted section ‗Arriving by Aircraft Procedures‘.

4.0 Feb. 2013 W. Pena

Update ASKAP Contact List, New CSIRO Logo & Driving Directions

Copyright Information

© 2009 CSIRO To the extent permitted by law, all rights are reserved and no part of this

publication covered by copyright may be reproduced or copied in any form or by any means

except with the written permission of CSIRO.

Important Disclaimer

CSIRO advises that the information contained in this publication comprises general

statements based on scientific research. The reader is advised and needs to be aware that

such information may be incomplete or unable to be used in any specific situation. No

reliance or actions must therefore be made on that information without seeking prior expert

professional, scientific and technical advice. To the extent permitted by law, CSIRO

(including its employees and consultants) excludes all liability to any person for any

Page 71 of 73

consequences, including but not limited to all losses, damages, costs, expenses and any

other compensation, arising directly or indirectly from using this publication (in part or in

whole) and any information or material contained in it.

Page 72 of 73

12. ENCLOSURES

01 Boolardy/MRO Location Diagram

02 Map – Regional Road Network

03 Map – Boolardy Station Road Network

04 Diagram – MRO Site Diagram

05 Site Visit Application Form

06 Personal Information Sheet

07 Contractor HSE Plan Checklist

08 HSE Incident Report & Investigation Form

09 Contractor HSE Control Plan

10 Job Safety Environment Analysis (JSEA) / Safe Work Method Statement

(SWMS) Template

11 ASKAP Contacts List

Page 73 of 73

Contractor HSE Acknowledgment Form

Contractor Director/Manager/Supervisor, please complete and sign this form.

Return to your CSIRO point of contact.

Contractor Organisation:…………………………………………………………….....

Contractor Director/Manager/Supervisor:…………………………………………

Emergency Contact Person:………………………………………..............................

Address:…………………………………………………………………...........................

Phone number: (B/H)……………………….......…(A/H)………………….....................

Mobile phone number…………………………………………………................…........ ----------------------------------------------------------------------------------------------------------------- The Contractor:

has received a copy of the MRO HSE Manual – Contractors (this manual);

undertakes to follow these requirements at all times while working at the MRO;

acknowledges that:

o all [Contractor] staff and sub-contractors must be inducted to the site prior to commencing work or visit;

o this manual is given in good faith for the promotion of sound HSE practice at the MRO and the requirements therein are binding on the Contractor; and

o if required, CSIRO may direct [Contractor] staff and/or sub-contractors on the site and/or may prevent the Contractor and/or sub-contractors from gaining access to the MRO, for reasons of safety or environmental protection.

Signature of Contractor:.......................................................................................

Date:........................................................................................................................