New Employee Orientation

Orientation Agenda• Welcome and Introductions• General Information

– Employment information– Payroll Information– Time and Leave reporting information– Policies and other important information

• Benefits Information – Benefits Introduction and signing of deadline worksheet– Review of benefits programs, eligibility requirements, and cost– Benefits Q&A

• Electronic benefits enrollment

Email & Net ID• Net ID is used for GoogleApps (email,

calendar, etc.), log in on campus computer stations, D2L, Wings, and more

• Activate Net ID and Email by visiting www.uwlax.edu/password

• Eagle Help Desk Support 785-8774 or helpdesk@uwlax.edu

My UW System (HR) portal

• Use for earnings statements, leave balances, time and leave reporting, address changes, annual tax statements, HR and benefits info, and more!

• Go to www.uwlax.edu and click on the UW-L Quicklinks

Earnings Statements• Pay Period Begin/ End Dates

& Payment Date• Employee ID #• Tax Withholding Allowances

(W-4)• 1- Earnings and Year-

to-Date amounts• 2- Taxes Withheld• 3 & 4- Deductions• 7- Direct Deposit• 8- Leave Balances

Pay Information• Faculty, academic staff, and graduate assistants are

paid monthly– Pay day is on first of the month

• When the first falls on a weekend or holiday, the pay date is the business day prior to the first

• The first pay check of the year is always after the first of the month (January 2nd, 3rd, or 4th)

– Annual pay basis appointments receive 12 check per year– Academic pay basis appointments receive 9 checks per year– One semester appointments receive 4.5 checks

• University staff are paid biweekly– Pay day is every other Thursday

Legal Holidays• State Offices are closed in observance of the following legal holidays:

– New Year’s Day (January 1)– Martin Luther King Day – Memorial Day– Independence Day (July 4)– Labor Day– Thanksgiving Day– Christmas Eve (December 24)– Christmas Day (December 25)– New Year’s Eve (December 31)

• If a holiday falls on a Sunday, state offices are closed the following Monday

Leave Benefits• Sick Leave

– Eligible if participating in the Wisconsin Retirement System (WRS). – Faculty and Academic Staff are granted 176 hours for first 18 months; then earn 96 hours per year

(prorated to percentage of appointment)– University staff earn 5 hours per biweekly pay period (prorated to percentage of appointment)– Accumulated sick leave is available to pay health insurance premiums upon retirement, death, or layoff

• Vacation– Eligible if annual (12 month) appointment and participating in Wisconsin Retirement System (WRS)– Eligible faculty and academic staff receive 176 hours per fiscal year (prorated to percentage of

appointment and employment begin date)– University staff (non-exempt) receive 104 hours per calendar year (prorated to percentage of

appointment and employment begin date)

• Personal Holidays– University staff and faculty and academic staff with annual (12 month) appointments receive 36 hours

each year (prorated to percentage of appointment).– Personal holiday hours must be used within the year they are earned or they will be lost.

Employee Self Service• Faculty and academic staff report leave time

used electronically on a monthly basis• University staff report hours worked and

leave time used electronically on a biweekly basis

• Access the Employee Self Service system via your My UW System (HR) portal

Questions?

Mandatory Reporting Rule

• Executive Order #54

• All University of Wisconsin System employees must immediately report child abuse

or neglect if, in the course of employment, a UWS employee observes an incident

or threat of child abuse or neglect, or learns of an incident or threat of child abuse

or neglect, and the employee has reasonable cause to believe that child abuse or

neglect has occurred or will occur.

• Reports must be made in person or by telephone to the following

– UW-La Crosse University Police

• 789-9000 (office)

• 789-9999 (for emergencies only) staffed 24 hrs

• Call 911 if the child is in imminent danger

• More information: http://uwlax.edu/Human-Resources/Executive-Order--54/

Clery Act• The Clery Act requires institutions of higher education receiving federal financial aid to

report specific crime statistics on campus and provide safety and crime information to

members of the campus community.

• The Clery Act requires that the University gather and publish crime data from multiple

sources to ensure that students and others know about potential dangers on campus.

This is important because many crimes, especially sexual assaults are not always

reported to the police.

• UW-La Crosse’s annual security report and policy statement can be found on the UWL

Police department’s website at www.uwlax.edu/police

• The annual report is prepared by the Student Life office using information gathered

from UWL Police, the City of La Crosse Police, UWL Residence Life, and the UWL

Violence prevention officer

FMLA, Worker’s Comp and EAP

• Family Medical Leave Act (FMLA)– Contact: Deanna Kabliska (608) 785-8601

• Worker’s Compensation– If employee has been involved in an accident and/or injured in the course

of employment, they should report the injury to their direct supervisor,

complete the required forms and return them to HR

– Contact: Deanna Kabliska, (608) 785-8601

• Employee Assistance Program (EAP)– Available to all employees and their immediate family members

– Provides 5 free consultations per year

Domestic Partner Benefits

• Coverage for same-sex and opposite sex domestic partners and the domestic partner’s children is available under most plans

• Two different types of domestic partnerships

– Unregistered

• Available to both same-sex and opposite-sex couples in a domestic partnership.

• This is considered a domestic partnership for employee benefits provided by Chapter 40 of Wisconsin State Statute

– Registered

• A registered domestic partnership is available only to same-sex couples. A domestic partner registry was created by Chapter 770 of Wisconsin State Statute

• An employee may enroll a domestic partner in an allowable benefit programs and must submit a completed and notarized Affidavit of Domestic Partnership

• Additional enrollment information and options will be covered in our Benefit Orientation

Questions?