nsu litigation hold letter

2
February] 0,2009 Ms. Debbi Bumpous Chief Information Officer Northern State University 1200 South Jay Street Aberdeen, SD 57401 northern j?/i;t;tf university PRIVILEGED AND CONFIDENTIAL: ATTORNEY WORK PRODUCT AND ATTORNEY ICLIENT COMMUNICATION Re: Darley Intemational, LLC v. South Dakota Intemational Business Institute; Hanul Professional Law Corporation Dear Ms. Bumpous: As a formal follow-up to my conversations and e-mails with you regarding the preservation of SDIBI records, this letter and those communications constitute a legal hold directed to you, SDIBI and its employees. You are further instructed to not share or otherwise provide copies of this letter with anyone other than your staff who may have preservation duties hereunder. The same instructions apply to them. This letter defines the scope of preservation actions occurring within the broad definitions we have previously discussed. It is a matter of utmost importance that your offices preserve and prevent alteration of all electronic information related to the South Dakota International Busines5 Institute_ South Dakota Regional Center, Inc., .loop Bollen, Darley International, LLC, Robert B. Stratmore, Hanul Professional Law Corporation, recruitment of overseas investors for EB-5 inveslor visas projects, economic development activities directed towards Far Eastern countries, and prospective investors f'Or dairy, tilapia, and meat packing projects, from at least January 1,2000, to the present. This includes all send and receive e-mails from all third parties and State agencies and includes all internal electronic documents, data, and document drafts and related attachments. "Documents and data" as used here means not only electronic documents, but also any audio recordings, video tapes, e-mail, instant messages, word processing documents, spreadsheets, databases, calendars, telephone logs, contact manager information, internet usage files, and all other electronic information maintained, created, received, andlor stored by SDlBI or its employees on computer systems. This obligation includes "documents and data" on or in all sources, including electronic tiles, computer hard drives, removable media, such as CD's and DVD's, laptop computers, PDA's, Blackberry devices, and any other locations where printable University Counsel, 1200 South Jay Street, Aberdeen. South Dakota 57401-7198, (605) 626-2379, Fax (605) 626-2666 Exhibit 1 Shekleton 0001 February] 0,2009 Ms. Debbi Bumpous Chief Information Officer Northern State University 1200 South Jay Street Aberdeen, SD 57401 northern j?/i;t;tf university PRIVILEGED AND CONFIDENTIAL: ATTORNEY WORK PRODUCT AND ATTORNEY ICLIENT COMMUNICATION Re: Darley Intemational, LLC v. South Dakota Intemational Business Institute; Hanul Professional Law Corporation Dear Ms. Bumpous: As a formal follow-up to my conversations and e-mails with you regarding the preservation of SDIBI records, this letter and those communications constitute a legal hold directed to you, SDIBI and its employees. You are further instructed to not share or otherwise provide copies of this letter with anyone other than your staff who may have preservation duties hereunder. The same instructions apply to them. This letter defines the scope of preservation actions occurring within the broad definitions we have previously discussed. It is a matter of utmost importance that your offices preserve and prevent alteration of all electronic information related to the South Dakota International Busines5 Institute_ South Dakota Regional Center, Inc., .loop Bollen, Darley International, LLC, Robert B. Stratmore, Hanul Professional Law Corporation, recruitment of overseas investors for EB-5 inveslor visas projects, economic development activities directed towards Far Eastern countries, and prospective investors f'Or dairy, tilapia, and meat packing projects, from at least January 1,2000, to the present. This includes all send and receive e-mails from all third parties and State agencies and includes all internal electronic documents, data, and document drafts and related attachments. "Documents and data" as used here means not only electronic documents, but also any audio recordings, video tapes, e-mail, instant messages, word processing documents, spreadsheets, databases, calendars, telephone logs, contact manager information, internet usage files, and all other electronic information maintained, created, received, andlor stored by SDlBI or its employees on computer systems. This obligation includes "documents and data" on or in all sources, including electronic tiles, computer hard drives, removable media, such as CD's and DVD's, laptop computers, PDA's, Blackberry devices, and any other locations where printable University Counsel, 1200 South Jay Street, Aberdeen. South Dakota 57401-7198, (605) 626-2379, Fax (605) 626-2666 Exhibit 1 Case 4:14-mc-00118-KES Document 14-1 Filed 10/20/14 Page 1 of 2 PageID #: 90

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Issued Feb. 10, 2009.

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  • February] 0,2009

    Ms. Debbi Bumpous Chief Information Officer Northern State University 1200 South Jay Street Aberdeen, SD 57401

    northern j?/i;t;tf university

    PRIVILEGED AND CONFIDENTIAL: ATTORNEY WORK PRODUCT AND ATTORNEY ICLIENT COMMUNICATION

    Re: Darley Intemational, LLC v. South Dakota Intemational Business Institute; Hanul Professional Law Corporation

    Dear Ms. Bumpous:

    As a formal follow-up to my conversations and e-mails with you regarding the preservation of SDIBI records, this letter and those communications constitute a legal hold directed to you, SDIBI and its employees. You are further instructed to not share or otherwise provide copies of this letter with anyone other than your staff who may have preservation duties hereunder. The same instructions apply to them. This letter defines the scope of preservation actions occurring within the broad definitions we have previously discussed.

    It is a matter of utmost importance that your offices preserve and prevent alteration of all electronic information related to the South Dakota International Busines5 Institute_ South Dakota Regional Center, Inc., .loop Bollen, Darley International, LLC, Robert B. Stratmore, Hanul Professional Law Corporation, recruitment of overseas investors for EB-5 inveslor visas projects, economic development activities directed towards Far Eastern countries, and prospective investors f'Or dairy, tilapia, and meat packing projects, from at least January 1,2000, to the present. This includes all send and receive e-mails from all third parties and State agencies and includes all internal electronic documents, data, and document drafts and related attachments.

    "Documents and data" as used here means not only electronic documents, but also any audio recordings, video tapes, e-mail, instant messages, word processing documents, spreadsheets, databases, calendars, telephone logs, contact manager information, internet usage files, and all other electronic information maintained, created, received, andlor stored by SDlBI or its employees on computer systems. This obligation includes "documents and data" on or in all sources, including electronic tiles, computer hard drives, removable media, such as CD's and DVD's, laptop computers, PDA's, Blackberry devices, and any other locations where printable

    University Counsel, 1200 South Jay Street, Aberdeen. South Dakota 57401-7198, (605) 626-2379, Fax (605) 626-2666 Exhibit 1

    Shekleton 0001

    February] 0,2009

    Ms. Debbi Bumpous Chief Information Officer Northern State University 1200 South Jay Street Aberdeen, SD 57401

    northern j?/i;t;tf university

    PRIVILEGED AND CONFIDENTIAL: ATTORNEY WORK PRODUCT AND ATTORNEY ICLIENT COMMUNICATION

    Re: Darley Intemational, LLC v. South Dakota Intemational Business Institute; Hanul Professional Law Corporation

    Dear Ms. Bumpous:

    As a formal follow-up to my conversations and e-mails with you regarding the preservation of SDIBI records, this letter and those communications constitute a legal hold directed to you, SDIBI and its employees. You are further instructed to not share or otherwise provide copies of this letter with anyone other than your staff who may have preservation duties hereunder. The same instructions apply to them. This letter defines the scope of preservation actions occurring within the broad definitions we have previously discussed.

    It is a matter of utmost importance that your offices preserve and prevent alteration of all electronic information related to the South Dakota International Busines5 Institute_ South Dakota Regional Center, Inc., .loop Bollen, Darley International, LLC, Robert B. Stratmore, Hanul Professional Law Corporation, recruitment of overseas investors for EB-5 inveslor visas projects, economic development activities directed towards Far Eastern countries, and prospective investors f'Or dairy, tilapia, and meat packing projects, from at least January 1,2000, to the present. This includes all send and receive e-mails from all third parties and State agencies and includes all internal electronic documents, data, and document drafts and related attachments.

    "Documents and data" as used here means not only electronic documents, but also any audio recordings, video tapes, e-mail, instant messages, word processing documents, spreadsheets, databases, calendars, telephone logs, contact manager information, internet usage files, and all other electronic information maintained, created, received, andlor stored by SDlBI or its employees on computer systems. This obligation includes "documents and data" on or in all sources, including electronic tiles, computer hard drives, removable media, such as CD's and DVD's, laptop computers, PDA's, Blackberry devices, and any other locations where printable

    University Counsel, 1200 South Jay Street, Aberdeen. South Dakota 57401-7198, (605) 626-2379, Fax (605) 626-2666 Exhibit 1

    Case 4:14-mc-00118-KES Document 14-1 Filed 10/20/14 Page 1 of 2 PageID #: 90

  • Page 2

    and electronic data is stored. Keep in mind that any of the above-mentioned sources of relevant information may include personal computers SDIBI or its employees use at home or at other locations.

    [n order to comply with its legal obligations, NSU must immediately preserve all existing documents and data relevant to the action described above, and suspend deletion and destruction of relevant "documents and data" through its own activities and through Records Management. Additionally, NSU must take care to prevent overwrite or destruction of any data, e-mail or other documents concerning the relevant issues that are in electronic files or stored on SDIBI's employee's desk or personal computers, servers, etc. so that all of the records that exist under this hold regarding these matters will be preserved.

    Electronically stored data is an important and irreplaceable source of discovery and/or evidence in this matter. NSU must take every reasonable step to preserve this information until further notice from me or our attorneys. Failure to do so could result in the imposition of monetary penalties. Please call me if you have any questions.

    This "hold" on destruction should remain in place until I tell you otherwise, generally upon completion of the legal proceedings concerning this matter.

    Shekleton 0002

    Page 2

    and electronic data is stored. Keep in mind that any of the above-mentioned sources of relevant information may include personal computers SDIBI or its employees use at home or at other locations.

    [n order to comply with its legal obligations, NSU must immediately preserve all existing documents and data relevant to the action described above, and suspend deletion and destruction of relevant "documents and data" through its own activities and through Records Management. Additionally, NSU must take care to prevent overwrite or destruction of any data, e-mail or other documents concerning the relevant issues that are in electronic files or stored on SDIBI's employee's desk or personal computers, servers, etc. so that all of the records that exist under this hold regarding these matters will be preserved.

    Electronically stored data is an important and irreplaceable source of discovery and/or evidence in this matter. NSU must take every reasonable step to preserve this information until further notice from me or our attorneys. Failure to do so could result in the imposition of monetary penalties. Please call me if you have any questions.

    This "hold" on destruction should remain in place until I tell you otherwise, generally upon completion of the legal proceedings concerning this matter.

    Case 4:14-mc-00118-KES Document 14-1 Filed 10/20/14 Page 2 of 2 PageID #: 91