office 365 presentation

Introduction to Office 365

Ogranized By Palestinian SharePoint User Group [PSUG]

By Saed Shela

9 April 2023Title2

About Palestinian SharePoint User Group

PSUG was started on May 2nd 2010 with the help, time and collaboration of many people for the sheer purpose of furthering their colleague's interest in the SharePoint Platform. We encourage all walks to come and spend time with the group. Everyone from developers to project managers could benefit from the varied educational sessions PSUG holds on a monthly basis. The intent of the PSUG is to allow members to share ideas, ask questions, hear presentations from experts and interact with other members, be they end-users, system administrations, site administrators, developers or web designers.

www.palsug.com

[email protected]

http://www.palsug.com/

Sponsors

Experts Training Center : ETC is a recognized leader in providing integrated training solutions in Information Technology, business management, Financial analysis and management and journalism in Palestine

SteadyPoint : SteadyPoint delivers set of superior software products and services , we are specialized in Collaboration , Document Management , BI , and Business Process solutions for small , medium and enterprise firms.

Saed Shela

Founder / CTO @ SteadyPoint

President of PSUG

MCPD & MCITP SharePoint 2010

[email protected]

@saedshela

mailto:[email protected]

Agenda

Office 365 ValueWhy Office 365?Subscription Features ImplementationSupport and Helpdesk

It includes

Microsoft Office 365 Value

BEST PRODUCTIVITY EXPERIENCE

Work together, smarter

ACCESS ANYWHERE*

Solve problemsfrom more places

WORKS WITH WHAT YOU

KNOW

Familiar tools

ROBUST SECURITY AND

RELIABILITY

99.9% uptime. Guaranteed.

IT CONTROL AND

EFFICIENCY

Keeps you in control


Online meeting presentation with pc-to-pc audio and video

Desktop and Application sharing and virtual whiteboard

Recording Capability

Instant messaging

Co-Authoring in Word

Presence

Status update

Activities

My Sites in SharePoint

Easily connect with others across organizations with

calendar sharing and publishing in Outlook

Familiar Office Experience

Create sites to share documents with colleagues and partners with SharePoint

Cross-browser support

• Simultaneously edit documents with your colleagues

• Conduct online meetings with colleagues, partners, and customers, including audio, video and screen sharing

• Manage and share important documents and personal insights with colleagues using My sites

• Share your calendar with colleagues, partners, and customers

• Share documents, task lists, and schedules to keep workgroups in synch with Teamsites





















* Access from mobile devices depends on carrier network quality and availability** “Connect Securely” is not a guarantee of 100% connection security.”




ACCESS ANYWHERE*


WORKS WITH WHAT YOU

KNOW

Familiar tools

ROBUST SECURITY AND

RELIABILITY


IT CONTROL AND

EFFICIENCY


• Rich client access online or offline via Office desktop applicationson PCs and Macs

• View and edit documents with Office Web Apps across a broad range of browsers (Internet Explorer, Firefox, Safari)

• Access your inbox from a broad range of browsers with Outlook Web App

• Access mail, contacts, calendar, and SharePoint sites from hundreds of devices including Windows Phones, Nokia, Android, iPhone and BlackBerry

• Single inbox to manage email and voicemail with unified messaging

• Connect securely** over Internet with HTTPS without the need for VPN

ACCESS ANYWHERE

Web applications with cross-browser support

Outlook Web App

Seamless mobile access across many devices

Access to PowerPoint

Access to SharePointOffice Hub in Windows

Phone 7





ACCESS ANYWHERE*


WORKS WITH WHAT YOU

KNOW

Familiar tools

ROBUST SECURITY AND

RELIABILITY


IT CONTROL AND

EFFICIENCY



• Just works. Minimal user training required to get productive right away

• Hybrid deployment scenarios allow on-premises and online users to work together seamlessly

• Multiple plans provide a cost effective way to provide familiar business productivity

capabilities to everyone in your business

• Stay up to date with the latest productivity experience through a subscription service

WORKS WITH WHAT YOU KNOW

Outlook Web AppOutlook




ACCESS ANYWHERE*


WORKS WITH WHAT YOU

KNOW

Familiar tools

ROBUST SECURITY AND

RELIABILITY


IT CONTROL AND

EFFICIENCY



• Premium anti-spam and antivirus protection provided by multiple virus scanning engines

• Data is replicated in geo-redundant datacenters to protect against datacenter wide failures

• Risk mitigation multi-dimensional approach to help safeguard services and privacy of data

• Helps customers comply with ISO 27001, SAS 70 Type I, FERPA, HIPAA, FISMA, EU Safe Harbor Seal

• Backed by a 99.9% financially backed Service Level Agreement

ENTERPRISE SECURITY AND RELIABILITY

99.9% financially backed SLA

Geo redundant datacenters

Why Office 365?Should I move to the cloud?

Cost saver License cost VS subscription cost (pay as you go) ALWAYS less expensive than on premise or partner hosting

• If you take all the costs into account; IT staff, electricity, …No outdated hardware & software

You always benefit of the newest version You don’t have to worry about server upgrades

“Quick & Easy” Configure servers on-premise = several days/weeks Subscribe for Office 365 = 1 day

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Why Office 365?Pros and Cons

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Pros• Immediately available• Online collaboration• Work from anywhere• Low maintenance• Low cost• 99,9% uptime

Cons• Not all features

available• No custom code• Fast internet

connection required• Less control

SubscriptionOffice 365 For Small Business

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P1 P2Pricing 5,25€ / user / month * ?

Exchange Online 25 GB storage 25 GB storage+ 100 GB (during Beta) / Unlimited in archive mailbox

SharePoint Online 10GB (shared) + 500MB / userNo My Site

idem

Support Community Only Community Only

SubscriptionOffice 365 For Enterprise - Kiosk

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K1 K2

Exchange Online - 500 MB / user- Email, Calendar, Contacts- OWA & Outlook- POP

idem

SharePoint Online - 10GB (shared) + 0MB / user- No My Site - Limited Office Web Apps:

Document Viewer for Word,Excel, PowerPoint , OneNote

- 10 GB (shared) + 0MB / user- Full Office Web Apps:- Full Office Web Apps:

View & modify documents in your browser

Support 24x7 phone support for Admin idem

SubscriptionOffice 365 For Enterprise – E1,E2,E3,E4

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E1 E2 E3/E4

Pricing €9 / user / month * €14,25 / user / month * € 22,75 / € 25,50 / user / month *

Exchange Online 25 GB / userExtra storage: ? / GB

25 GB / userExtra storage: ? / GB

25 GB / userExtra storage: ? / GB

SharePoint Online - 10 GB (shared) + 500 MB/user **

- My Site- Limited Web Apps: View

only

- 10 GB (shared) + 500 MB/user- My Site- Full Web Apps:

View & Edit

- 10 GB (shared) + 500 MB/user- My Site- Full Web Apps:

View & Edit - Enterprise features- Acces Services

Support 24x7 Phone support for Admin 24x7 Phone support for Admin 24x7 Phone support for Admin

** Extra volume: $2,50/GB/month, Total maximum of 100 GB / site collection

18

FeaturesOffice 365 - General

Microsoft Exchange Online Exchange 2010, OWA, Lync integration

Microsoft SharePoint Online Features depending on subscription type

Microsoft Lync Online IM, Lync-to-Lync calls, Lync Meetings

Microsoft Office Professional Plus Subscription E3 or E4

Office Web Apps Limited version of Office, online collaboration

May 5th, 2011Office 365 – Features

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FeaturesOffice 365 – SharePoint Office Web Apps

Office Web AppsFrom browser, no install needed

Most browsers supportedLimited version of Office

Word, Excel, PowerPoint, OneNoteOnline collaboration2 options/versions:

View: document viewer only, no editing possible Edit: edit documents in your browser

Replacement for Office in future?


20

FeaturesOffice 365 – Beta

Office 365 currently in BetaFree subscription for Enterprise or SMB

25 E3 + 25 K1 (Enterprises) or 25 P1 (SMB) until end of October 2011

After Beta? You will be notified whether you want to extend your subscription

• Take a paid subscription• Stop Beta / Service

SLA is not offered during the Beta period


21

FeaturesOffice 365 - Limitations

Lync OnlineEnterprise Voice

(call non-Lync phones and mobiles) Not yet, first in USA, Belgium: ?

• In beginning only dial-out, no dial-in Only PC-to-PC No replacement for PBX yet Response groups not available in first release


22


Exchange OnlinePublic Folders not available

Microsoft solution: Create SharePoint ListBut no Mail-enabled lists in SharePoint

Mobile devices Supported but manual configuration needed (no autodiscover) BlackBerry: BES not supported anymore, need BIS (from mobile provider)

Mailbox size depending on subscription type: 500MB – 25GB Some subscription plans have e-mail archive (unlimited)


23


SharePoint Online No mail-enabled lists! Available features depending on your subscription type

Office 365 for SMB: very limited! Office 365 for ENT: almost full SP 2010 server (not limited to foundation features)

Currently, Only Enterprise uses HTTPs for Team Site (encryption)! No access to Central Admin, PowerShell needed Custom development? > only SandBox solutions supported! Indexing external content? Not possible yet No official migration tool

3rd party tools quite expensive (MetaLogix)


24


Office Professional 2010 Special edition for the cloud

Same feature set as normal license Internet connection needed

Office checks periodically if subscription is still valid

Limited functionality after 30 days Office 2011 for Mac ?

Not available yet through Office 365 Buy a normal license, works perfectly

Allowed to install on 5 computers (same user) eg: desktop at work, notebook, computer at home


Security ProgramA risk-based, multi-dimensional approach to help safeguard services and data

25

Security Monitoring & Response, Threat & Vulnerability Management

Access Control & Monitoring, File/Data Integrity

Account Management, Training & Awareness, Screening

Secure Development Lifecycle, Access Control & Monitoring, Anti-Malware

Access Control & Monitoring, Anti-Malware, Patch & Config Mgmt

Dual-factor Authentication, Intrusion Detection, Vulnerability Scanning

Edge Routers, Firewalls, Intrusion Detection, Vulnerability Scanning

Video Surveillance, biometrics, Access Control

Security Management

Privacy ProgramDesigned to enable consistent "high bar" privacy practices that support global standards for data handling and transfer

26

Documented & enforced privacy requirements

• Microsoft Online Services Privacy Statement

• Microsoft Online Services Privacy and Regulatory Divisional Requirements Specific to Software +

Services

• Corporate-level Privacy Guidelines for Service Development

Privacy disclosures & transparency• Microsoft Online Services Privacy Statement

• EU Safe Harbor Certification

Disclosure

Choice

Notice

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ImplementationSample Deployment Schedule

May 5th, 2011Office 365 – Implementation

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ImplementationOrbit One Deployment Steps

May 5th, 2011Office 365 – Implementation

Learn

Discuss your needs

Review your current environment

Advice

Propose best solution for your needs

Approve

Kickoff and planning

PrepareRegistrationDomain VerificationCreate usersDNS changesFederation

ConfigureConfigure users for Office 365Testing & EvaluationChange MX records

MigrateExchange dataSharePoint dataPublic folders…

ImproveWorkshopsUse the full potential of Office365Use SharePoint within your business

9 April 202329

Support and HelpdeskWho is your support contact?

Office 365 – Support and Helpdesk

30

Questions

May 5th, 2011Title