For News Paper:

Ii

IOFFICEOFTHECOllECTORATE,NALANDA

-- "Kundalpur Mahotsav - 2016"SHORTTERMTENDERFOREVENTMANAGER

Bihar Tourism Department and District Administration invites tender for Event Manager toarrange the event of "KUNDAlPUR MAHOTSAV- 2016" on rs" _20thApril, 2016 in

Kundalpur, Nalanda with following conditions.

(1) Sealed tender in two parts i.e. Technical Bid and Financial Bid are hereby invited from EventManagement Company tiff 1.00 PM on is"April, 2016 at District Administration Office, Nalanda.

(2) Minimum eligibility criteria are as below :_

. (a) Company / Firm should be registered with Service Tax, Bihar.(b) Company/Firm must provide Pan Card.

(c) Company/Firm should have at least three years' experience of arranging similar nature workunder the aegis of any Govt. /PSU.

(d) The bldder should have achieved a minimum Average! Financial Turnover of Rs. 2.S Crores inpast three financial years.

(e) Company/Firm provide Service tax return (Current) & IT return of last.three (3) years.(3) Earnest money of Rs.50,000/- is to be paid along with the technical bid in the form of DOin favour

of "0M Nalanda" payble at Nalanda.

(4) Non- refundable Tender fees of Rs.S,OOO/-through DO favouring OM, Payable at Nalanda has tobe annexed with the bid document.

(5) The details tender documents can be downloaded from www.nalanda.bih.llic.in or can be obtainfrom the office of Collector, Nalanda tiff 1:00Pm on 14thApril 2016.

(6) The Tender will be received in the office of OM, Nalanda till 1:00 Pm on is" April 2016. The tendershall be opened on 16ti"April 2016, at 3.00 PM in which the tenderer or its representative mayremain present at the time of opening of tender and presentation by tenderer.

(7) A pre bid meeting will be organized on the next day of this publication at 03.00 PM in Collectorate,Nalanda.

(8) The Coffectorate Nalanda reserves right to reject any or all of the tenders without asslgning anyreason.

x~~District Magistrate,

Nalanda.

For website:

DISTRICT MAGISTRATE, NALANDAGOVERNMENT OF BIHAR

REQUEST FOR PROPOSAL FOR ENGAGEMENT OFEVENT MAf\JAGER FOR

"KUNDAlPUR MAHOTSAV 201611

ADDRESS: COllECTORATE BIHARSHARIF, NAlANDA

------- -

DISCLAIMER I

The informatIon contained in this Request for Proposal document (the "RFP") or subsequently provided to Applicant(s),whether verbally or in documentary or any other form, by or on behalf of the Department/Directorate or any of itsemployees or advisors, is provided to Applicant(s) on the terms and conditions set out in this RFPand such other termsand conditions subject to which such information is provided.

This RFP is not an agreement and is neither an offer nor invitation by the Office of the Collector to the prospectiveApplicants or any other person. The purpose of this RFP is to provide interested parties with information that may beuseful to them in the formulation of their application for qualification and thus selection pursuant to this RFP (the"Application"). This RFP includes statements, which reflect various assumptions and assessments arrived at by theCollectorate in relation to the work/so Such assumptions, assessments and statements do not purport to contain all theinformation that each Applicant may require. This RFPmay not be appropriate for all persons, and it is not possible forthe Directorate, its employees or advisors to consider the objectives, financial situation and particular needs of eachparty who reads or uses this RFP.The assumptions, assessments, statements and information contained in this RFPmaynot be complete, accurate, adequate or correct. Each Applicant should therefore, conduct its own investigations andanalysis and should check the accuracy, adequacy, correctness, reliability and completeness of the assumptions,

assessments, statements and information contained in this document and obtain independent advice from appropriatesources.

Information provided in this RFPto the Applicant(s) is on a wide range of matters, some of which may depend uponinterpretation of law. The information given is not intended to be an exhaustive account of statutory requirements andshould not be regarded as a complete or authoritative statement of law. The Department / Directorate accepts noresponsibility for the accuracy or otherwise for any interpretation or opinion on law expressed herein.

The Office of District Magistrate, its employees and advisors make no representation or warranty and shall have noliability to any person, including any Applicant or Bidder, under any law, statute, rules or regulations or tort, principles ofrestitution or unjust enrichment or otherwise for any loss, damages, cost or expense which may arise from or be

incurred or suffered on account of anything contained in this RFP or otherwise, including the accuracy, adequacy,correctness, completeness or reliability of the RFPand any assessment, assumption, statement or information contained

therein or deemed to form part of this RFPor arising in any way with selection of Applicants for participation in theBidding Process.

The District Magistrate also accepts no liability of any nature whether resulting from negligence or otherwise howsoevercaused arising from reliance of any Applicant upon the statements contained in this RFP.

The DM may, in its absolute discretion but without being under any obligation to do so, update, amend or supplementthe information, assessment or assumptions contained in this RFP.

The issue of this RFPdoes not imply that the DM is bound to select and shortlist Applications and the DM reserves theright to reject all or any of the Applications or Bids without assigning any reasons whatsoever.

The Applicant shall bear all its costs associated with or relating to the preparation and submission of its Applicationincluding but not limited to preparation, copying, postage, delivery fees, expenses associated with any demonstrations

or presentations which may be required by the OM or any other costs incurred in connection with or relating to itsApplication. All such costs and expenses will remain with the Applicant and the DM shall not be liable in any mannerwhatsoever for the same or for any other costs or other expenses incurred by an Applicant in preparation or submissionof the Application, regardless of the conduct or outcome of the Bidding Process.

1 IDe

INTRODUCTIOi'J

rememberingKundalpur 1V1ahotsav, 2016 is a

Lordthe

event ofspiritualMahavir's

benefit ofis a village 10 Km away from

District Headquarter, Biharsharif.

messagesKundalpur

society.

BRIEF DESCRIPTION OF THE BIDDING PROCESS

1. DM intends to follow a 'single stage two envelope' bid process for selecting of the successful bidder under 'LeastCost Selection' (LCSLas outlined in this RFP.

2. The Bidders would need to submit, within the Proposal Due Date as prescribed under Section-1 of this RFP;Qualification, Technical and Financial Proposal in the prescribed format.

3. DM would evaluate all the Submissions in accordance with the evaluation criteria set out in 1.1 of the RFPto select a bidder.

OBTAINABllITY OF RFP DOCUMENT

The RFPwould be available at the website www.nalanda.bih.nic.in. It may be noted that all subsequent notifications,changes and amendments in the assignment / documents would be posted only on the website.

VALIDITY OF THE CONTRACT

The Contract shall remain valid with effect the date of award of the contract! tender till the end of six months from thedate of submission of bid or otherwise specified in the letter of award of tender.

21Page

1.1. ELIGIBILITYCRITERIAThe bidders shall be evaluated in two stages1. Pre-qualification stage

2. Technical Evaluation of Proposal (Annexure-2)

The Bidder fulfilling pre-qualification criteria shall be shortlisted for Technical Stage. The bidder should be fulfilling the

following preconditions and must also submit documentary evidence in support of fulfilment of these conditions whilesubmitting the technical bid. Bids from consortiums and joint venture are not allowed. Claims without documentaryevidence will not be considered.

D.M reserves the right to verify the claims made by the Bidders and to carry out the capability assessment of the Biddersand the OM's decision shall be final in this regard. OM may, in its absolute discretion, waive any of the conditions and/orrequirements in the Tender in respect of any or all of the bidders.

(A) Stage - I Pre-qualification Criteria for Bidders.

SI. Pre-qualification Criteria Documentary EvidenceNO.1 The bidder should have a minimum experience of three years Work Order/Work Completion certificate.in conceptualizing, designing, ..

managing, Annexure-3organizing,executing events, similar in nature at Nalanda and similarfestival organized by other State Govts.

-2 The bidder should have achieved a minimum Average Audited Financial Report for Financial year 2012-Financial Turnover of Rs. 2.5 Crores in past three Financial 13, 2013-14 and 2014-15 and CA certificateyears (2012-13, 2013-14, 2014-15) - in equivalent indicating minimum annual financial turnoverworks/Event contracts or related works. from the services of Event Management for

2012-13,2013-14 and 2014-15.3 The bidder shall submit a power of attorney authorizing the The bidder shall submit a power of attorneySignatory of the bid to sign and execute the contract. authorizing the Signatory of the bid to sign and

execute the contract.- ._---------._4 The bidder shall provide PAN, Service Tax Registration A copy of PAN, Service Tax RegistrationCertificate, Current Return of Service Tax, and Income Tax Certificate, Service Tax Return and Income TaxReturn for last Three yea rs.

Return. The bidder shall also submit copy of !hereturns of Service Tax and Income Tax.5 The bidder shall provide a valid EMO acceptable to OM. Tender fee 00 and EMO - 00

Nalanda deposit of Rs. 50,000/- has to be submitted alongwith bid documents. Nonrefundable Tender fees of Rs.5,000/- through 00 favouring OM, Payable at Biharsharif hasto be annexed with the bid document.

6 The bidder has to submit self-certified letter indicating that Self-certified letter.they have not been blacklisted by any GovernmentDepartment, Organization, and Corporation.

7 Tender document seal & signed.

--------.~-- ...-- '-------------

* "Event Management" means any service provided in relation to planning, promotion, organizing or presentation ofany art, Entertainment, Business, Sports or any other Event and includes any consultation provided in this regard.

* "Bidder" shall mean a corporate entity, firm (propriety or partnership)' company or a corporation eligible toparticipate in bidding process.

3 I (.);,t> e. '" D -

(A) Stage -II: Technical Evaluation

The bidders fulfilling pre-qualification criteria will be shortlisted for Technical Evaluation. The technical evaluationcriteria are given in the following table:

51. Criteria Documentary EvidenceNo.1 Minimum three years of experience in conceptualizing, Work Order/ Photographs.

designing, organizing, managing, executing events,exhibitions similar in nature to Mahotsav and similarfestival orli~niz~d_for corporate and other_s1ovt. sector.

--- -- ---_--- --- .. -.-~~--- ... __ .2 No. of similar projects completed in last 3 years Work Order/Work Completion certificate.(i.e.2012-13, 2013-14, 2014-15).

3 The bidder should have achieved a minimum Average Audited Financial Report for Financial year 2012- 13,Financial Turnover of Rs. 2.5 Crores in past three 2013-14 and 2014-15 and CA certificate indicatingFinancial years (2012-13, 2013-14, 2014- 15) - in minimum annual financial turnover from the servicesequivalent temporary works/Event contracts or related of Event Management for 2012-13, 2013-14 and 2014-works. 15.

4 Concept presentation including Presentation showing understanding, approach and• Concept for the event methodology to execute the proposed project.• Design of structures & related items as per concept,ambience, signage etc complete as per each & everyitem, manpower deployment• The methodology and work plan in the form of a well-. conceived Bar chart with time line, Event specificorganizational chart.

• Bidder shall submit technical specifications documentsat time of presentation details, specification, services,facilities and methodology by bidder about the work.

After detailed evaluation of above details, as per OM/Committee shall shortlist the bidder securing all criteria. Suchbidder shall be called "Technically Eligible bidder" and such technically eligible bidder shall only be eligible for financialbid opening.

(B) FINANCIAL BID

A financial bid of technically eligible bidder shall be opened. The technically eligible bidder offering the best possibleoffer amount (ll) to OM for the said work will be invited for negotiation and finalization of agreement. OM has the right(in its absolute discretion) to determine how to progress any discussions and/or negotiations with successful bidderfollowing submission of the Proposals.

41flage

CORRECTIONOF ERRORS

Price Proposals determined to be substantially responsive will be checked by the OM for any arithmetic errors.Arithmetic errors will be rectified on the following basis:

If there is discrepancy between total price bid amount and summary of total cost of all components/parts, then thefollowing will be procedure.

a) Where there is discrepancy between the rates in figures and in words, whichever is less shall govern.

b) Where there is discrepancy between the unit rate and the line item total resulting from rnultiplving the unit rate bythe quantity, the unit rate as quoted will govern.

c) If the total amount of bid quoted is less than actual summation of cost of all the components/parts as the case maybe, then the total quoted amount shall govern and difference between the actual summation and amount quoted shallbe considered as a discount.

d) If total amount of bid is more than actual summation of cost of all components/parts as the case may be, then theindividual cost of the components/parts shall govern and total amount shall be reduced to actual summation and it shallbe considered as mistake in totaling.

However, the decision of OM in this regard shall be final and binding.

The amount stated in the form of bid for price proposal will be adjusted by the OM in accordance with the above

procedure for the correction or errors and, shall be considered as binding upon the bidder. If the bidder does not acceptthe corrected amount of bid, its bid will be rejected, and the EMO may be forfeited in accordance with relevant clause.

PROCEDUREOF SENDINGSEALEDOFFERS:

1. The Tenders will be in two parts i.e. Envelope A (containing the information as mentioned in 3.2) and EnvelopeB (containing the Financial Bid prescribed format in Annexure-3) are to be put in a third envelope super scribedas "Tender for Event Management of KUNDALPUR Mahotsav 2016".

2. Initially Envelope A will be opened and the short listing of the eligible applicants will be done. The Envelope Bcontaining the Financial Bid of only the shortlisted bidders shall be opened.

NUMBER OF PROPOSALS

Each Bidder shall submit only one (1) Proposal, in response to this RFP.Any Bidder who submits or participatesin more than one Proposal shall be disqualified.

SIPage

BID SECURITY

1.1 Proposals would be accompanied with a 'Bid Security' (EMD) for an amount of Rs.50,000/- (Rupees Fifty

Thousand Only). The Bid Security amount shall be valid throughout the Proposes Validity Period and would haveto be extended if so required by DM.

1.2 The Bid Security shall be in the form of a demand draft in favour of the 'Districtfvlagistrate', drawn on anyscheduled bank payable at Nalanda.

1.3 The Bid Security amount shall be returned to the unsuccessful Bidders within a period of two (2)weeks from thedate of signing of Agreement between DM and the Successful Bidder.

1.4 The bid security amount of the successful bidder will be automatically turned into security deposit at the timeof allotment of tender and will be refunded along with the final payment.

1.5. The Bid Security shall be forfeited in the following cases:1. If the Bidder withdraws its Proposal;

2. If the Bidder withdraws its Proposal during the interval between the Proposal Due Date and expirationof the Proposal Validity Period; and

3. If any information or document furnished by the Bidder turns out to be misleading or untrue in anymaterial respect.

RIGTHTO ACCEPTOR REJECT

1.1 DM may reject a proposal at any stage if it is found that the firm recommended for award has indulged incorrupt or fraudulent activities in competing for the contract in question, and may also declare a firm ineligibleor blacklist the firm, either indefinitely or for a stated period of time, if at any time it is found that the firm hasengaged in corruptor fraudulent practices in competing for, or in executing, the contract.

1.2 Notwithstanding anything contained in this RFP, DM reserves the right to accept or reject any Proposal and to

annul the bidding process and reject all Proposals at any time, without any liability or any obligation for suchacceptance, rejection or annulment, without assigning any reasons.

1.3 DM reserves the right to reject any Proposal if at any time if a material misrepresentation made by a Bidder atany stage of the bidding process is discovered.

BID SCHEDULEAND VENUE - Section 1

SL.No. Activity Scheduled Date & Time1 Place for obtaining Bid Document Can be obtained from the Nazarat Section Of Collectorate or

downloaded from http://nalanda.bih.nic.in2 Project Briefing Meeting ~---~----------~-

On the day next to the publication of tender at 11.00AM~----3 Date and Time for Submission of Bid 16.04.2016Up To 01.00 PM4 Address for submission of Bid Documents Collector Nalanda (Nazarat Section)5 Venue of opening of Technical Bid Collectorate Nalanda.------- j----- --6 Date & time of opening of technical Bid 16.04.2016At 03.00 PM7 Date & time of opening of financial Bid To be c0l11municat~9_1~_ter!_~t~chnically qualified bidders

ANNEXURE -1

FORMAT FOR COVERING LETTER-CUfVl-ASSIGNMENT

UNDERTAKING(On the Letterhead of the Bidder)

To,

District Magistrate, NalandaGovernment of Bihar.

Sir,

Ref: - Selection of Event Management Agency for KUNDALPURMahotsav 2016.

We have read and understood the Request for Proposal (RFP)along with Draft Agreement in respect ofthe captioned Assignment provided to us by OM.

We hereby agree and undertake as under:

Notwithstanding any qualifications or conditions, whether implied or otherwise, contained in ourProposal we hereby represent and confirm that our Proposal is unqualified and unconditional in allrespects and we agree to the terms of the proposed Agreement, a draft of which also forms a part ofthe RFPprovided to us. This Proposal is valid till ----------- (At least 6Months from the Proposal DueDate). Please find enclosed herein with the Proposal the Demand Draft bearing 'number ----------- for Rs.50,000/- (Rupees Fifty Thousand only) drawn in favour of the 'District Magistrate'payable at Biharshariftowards the 'Bid Security Amount', dated this day of 2016.

Name of the Bidder

Signature of Authorised SignatoryName of the Authorised SignatoryDate: -

71FJage

ANNEXURE - 2

FORMAT FOR FINANCIAL PROPOSAL

(On the letter head of the bidder)

Date: -

District Magistrate, NalandaGovernment of Bihar.

Ref: Selection of Event Management Agency for KUNDALPURMahotsav 2016.

We are pleased to quote the license fee as below. We have reviewed all the terms and conditions ofthe 'Request for Proposal' and confirm that, we would abide by all the terms and conditions. Wehereby declare that there shall be no deviations from the stated terms in the RFP.We further declarethat, any State Government, Central Government or any other Government or Quasi GovernmentAgency has not barred us from participating in any Bid.

(The bidders are required to submit a detailed breakup of the financial cost quoted herewith above asper the format prescribed ahead; in a manner that the cost implication to DM Nalanda for anyvariation of items of event can be accessed from the break-up. Any financial proposal submittedwithout breakup as described above may be rejected out rightly.)

81p ge

Government ofBlhar (District Administration, Nalanda)Name of Work for APPOINTMENT OF EVENTMANAGER FORKUNDALPUR·-· MAHOTSAV2016 ---.~.-~-~----.-.-'-_"_

Earnest Money (in Rs.] ·- 50,000.00·•;juration of Contract (in months) · 06 (Six).'

Tender Document Fee (in Rs.) ·- 5,000.00· --FINANCIAL BID FORrvlTO BEFILLEDIN BYBIDDER

Item wise break of scope of work - For 2 DaysName of the Contractor

~Address of the Contractor ~

Rate in Figure TotalSI.Description or WOI'ks with Item Qty Unit AmountNo. (In Rs.)

(In. RsJ_1 Preparation of grounds i.e. leveling and cleaning. LS

--.

2 Construction of main gate ofvenue 2 nos. And in city I no. (as per design made by the3 80S.event manager and approved by DA).

3 Only Carpeting on Stage size SOil x 2St{ (Concrect stage already there) 1400 SII. fl.16'x 8' X IS on the site of cultural program. arranging riser for the musicians on both

4 of the stage to be erected with fabricated structure. (to be made as per approved LS LSdesign)

Backdrop: Wooden frame, Plaster of Paris, Plywood, cloth, Thermocol, painted by plasticpaint with colour highlighting and some 3D Cutout.Stage backdrop should be KUNDALPUR Main Temple Architectural Concepts Theme onLord Mahaveer.The stage and backdrop will be designed as a monument stage with three dimensional

S props. The backdrop and the entire stage will give the feeling of Temple architecture withLS LSall monumental structure of KundalpurMaheer Temple as wall & pillar design which will

be made out of POP and Thermo col. All steps leading to the stage will have railing.Flooring & steps to be carpeted. Front & side base of the stage will be a combination ofthermocol and flex and a provision of riser on both the side of the stage for musicians.Center led size· 12ti x 9ttSide BackdroJls - Frame Mounted Flex Banner with approved ucsign

6 Black Masking. ·*The stage back area should be Black cloth masking with bamboo.LS LSbullha& batten structure with led series bulb hanging as per design. :; sided

~------, ..-- •.. -- --- ----_._--._---_. -~----.-7 Innuagration Lamp Flowers, Candle, Ribbon and bouquets arrangement for opening and

LS LSclosing ceremony.

Dins Management.8 Providing of temporary man power like Hostess-Z, Bearers. Waiters, Cook, Electric & LS LSSound technicians as required.

9 Special Sofa Seating for Hon'ble Chief Guest & Minislers-. 10N~~ _. ---Nos.I 10

1---Normal Sota Seating 2/3 Searer . 50 Nos.i SO ;\os.

VIP Chair ~ Nos.2S0 Nos.

Branded Plastic Seating Chair· 2000 Nos.2000 Nos.

M-;;ct;~tform (16ft X lOft)160 Sq. ft.

Rou;;;! Tab!; \viih sitting arrangemer • in VipGaliary for 200 persons 200 Nos.Carpct in VIPG~ and Front Vecant area of Stage

20000 Sq.ft.

10 Dome shaped Hangers with interior decoration with clothing and outer9600 Sq. ft.covering with Black Masking (80 ft x 120 ft)

Supply and Installation of Light and Sound as per specification provided below;i I ,II Proper Sound System and sufficient Light Arrangement for proper illumination of the

Mahotsav area, parking area, services area etc.A _LIGHTS

our SidedLS

91Page

PAR64.-60Nos I. -

LED PAR. -70 Nos.

Moving Head Sharpy - IS Nos..~--~----.-.- ··-1Moving Head Spots· 10 Nos.

Moving Head washes - S Nos.

Profile -.4 Nos.,---

Follow Light - 2 Nos.

I Strobe

Avolite Mixer-I Nos. \ ,DIMMER packs & light stands- 5 Nos.

Light designer with avo Iite designing board

Jumbo Haze/smoke

Confetti blast

Light Engineer & Operator- 4 Nos.

DMX Splitter - <I Nos.

Smoke Machine - 4 Nos.•.

Laser Light - 4 Nos.

S SOUND

PA system for 7000 Pax- LS LSLine Array. Beta 31 Vertex (JBL) LS LSJBL·SRX 725 Speakers with 6 nos. ofOSC power Amplifier (1200 watt RMS) for Delay LS LSJBL·SRX 725 Speakers with 4nos ofORC power Amplifier (1000 walt RMS) Cordless

LS LSMic (Shure) ISub- Woofer ( Bass Bin) with 6 no ofOSC power Amplifier (2000 watt RMS)D I Box LS LSJBL 712 Monitor with matching amplifier (Philipsl Sundoyne (200 watt RMS)Side Fill

LS LSwith Base

Microphones ( Shure/ AKG/ Senhciser) LS LSCordless Microphones (Shure/ Soneyl Senheiser) LS LSMicrophone Stands . 20 LS LSEffect Processor Yamaha SPX 2000 LS LS.. ----_Equalizer BSS Opal Model/DBX 231.

I LS LS ,.

DBS Cross over LS LSDigital setup (Yamaha/Mackie) (40Channels) LS LSSnake Cable (20M) LS LSSpeaker ramp with size-Height 6ti.! Depth- 4ft.! Width-Sf]. LS LSHartke Bass amplifier LS LSDrum Kit I LS LSIYamha M7CL mixing Board I LS LS

II-_ .._-_.I---LS--- --~----

JBL 712 Monitor with matching amplifier(Philipsl Sundoyne (200 watt RMS) LSCordless Microphone (Shure 56 & 58) I LS LSRiser (9 X3 X2) tt. LS LS..DJ Mixer-Pioneer CDJ 2000+DJM900 LS LSStage Monitors for instruments LS LSShure cordless mics (as per requirement) LS LSTwin CD Players

LS LSSound Engineer & Mixer

LS LSTechnician

LS LSDigital Mixer

LS LSC Road Lights (on trees and Building - As required mainly including but not limited to Ikm

LS LSwithin venue)D General Lights in Ground (Pole Mounted Tower) -10 Nos.

10 I F) age

~?~~~:~It;~r~~~:~~~n~~ ~~~~~~~~e~3b~~6i~:;:~; ~;n~I~1~~!;~;I~~~ ~:~I::eer and history I L5 I L5 I~~~--II;I 'i---l-------t----iTemporary construction of Green room, ladies & gentsa. Green room (30' x 15') with Drawing room (15' x 10') Appox. With attached Toilet.b. 6" Platform, bamboo and bullah structure, tarpaulin roofing, matching carpet, 4 Sidevinyl panelling wall, flex, cloth ceiling, and to be completed as per design !

c. Steel Cushion Chair - 50 Nos. Id. Sofa set (3 seater) - 2 Nos. ille. Sofa set (I seater) - 3 Nos.f. Centre table - 3 Nos. Ig. Plastic Chair - 10 Nos. Ih. T5 tube light / CFL (45/65 watts) - 20 Nos. !i, Dressing table with stools - 2 Nos.j. Service table - I Nos. I'

k. Adequate numbers of Room Freshener and Mosquito repellent (clcct) .I. Provision of drinking water with disposable glass and dust bins i I

~----+-----------------------------------------------------l------+-----~------------r---------~Temporary Construction of VIP Lounge- INos. I I !Carpeting, vinyl paneling octonorm walling, etc. Two sets of sofawith centre table, service !table, room freshener, mosquito repellent (Elect) cloth ceiling, Wooden batten, Theme LSbased Lamp shed hanged on front side (As per design) Sophisticated VIP lounge withappropriate structure for walling, ceiling, as per requirement etc. (in two locations)

The Event Manager will be responsible for decoration of entire temple building by I~ __1_5__ ~_d_e_co_r_a_ti_v_e_li~g~h_ts_W__itl_1_tl_1e_c_o_1_1s_u_lt_at_io_I_1_0_f_D_M~,_N_a_la_n_d_a_. ! +- ~---------------+------------~

The Event Manager will responsible for erection or flag poles and llugs near Mahotsavuarea and road side

~-----+-------------------------------------------------------------i-------l-------~----~------~~------------B Provide design printed flex boundary cover for the Maidan periphery _

12

13

14

16 (A)

2

C Hoardings Displays on major loctaion of city 4 places

D Standees - for both side of entry gallary with Led Parken on each standee

E Welcome Boards - both side of entry gate size 12ft x Sli (flex with frame)

F PA system arrangements across the Mahotsava area and along the main roads

G Entry Gallary - Cloth walling on both sides of Entry Gates and Stage

H General bamboo bullah barricading------ ._-- -.._-------- --_._----- --------------

Mozo Barricading (Iron wall) for 0 area and Vip area

J Sinage - Vinyle on Sunbord sizes - 2ft x I tl (mater given by District committee)

17 LED Screens-12' X 9' shall have to be installed during entire Mahotsava period.

LS I LS,

8 Nos.

LS LS

I 2 Persons I

LS LS

1000 Nos.

1000 Nos.

LS LS

LS LS

Rupees ..

11 IPage

18 Power arrangements including backup power - 125 KVA

19

Round the clock cleaning the Mahotsava area-For every 1000 Square tl, one person should be assigned lor cleaning.Intensive cleaning should be done in the night after the programmes arc over and theMahotsav area should be ready with total cleaning complete in ;]11respect by 7.30 am everymorning.Regular Cleaning of the Mahotsava area shall have to be done at an interval of every 6 hrs.

20 Providing branded plastic dustbins (50 Itr capacity).

Known Artist lor Day I - Male Singer/Female Singer/Dance Troupe/Live Band/Stage Play21 based on Lord Mahaveer, Celebrity Singer, Local Singer - as per direction of district

committee / D.M., Nalanda.

22 Emcee - Male / Female (both days)r-----+_------------~~~ +_----~-----------~--------~Known Artist lor Day 2 - Male Singer/Fcmale Singer/Dance Troupe! Live Band/ CelebritySinger (Participated in Reality Shows like, Sa Re Ga Mal Indian Idol. etc.) _as perdirection of district committee / D.M., Nalanda.

23

24 Poster size 24" x 18" art paper with creative design as approved by district committee

25 Attractive Invitation card with envelop ( design and content must be appproved by Districtcommittee)

26 The Event Manager will remove all displays in the Mahotsava Area afterMahotsava/Contract Period over.

27 The Event Manager will pay necessary taxes, dues if any to the concerned Govt.

Total Rupees (lNR)

Total Rupees (In words)

LS

LS

ANNEXURE - 3

LIST OF SIMILAR WORK EXECUTED PERTAINING TO EVENT IVIANAGEMENTSERVICES IN LAST FIVE YEARS.

SL. No. Name of Client Location Description of work Value ofContract/Work in

Rs.

I

.._._----- ii,

--- i

NOTES:• Each of the listed works shall be supported with at least 4 Photographs of the work executed shall be attached.

12 I P age