power up!
DESCRIPTION
How can you make easy changes to gain productivity and enjoyment in your job? This presentation will help inspire you with real-world ideas from others here in the Mizzou community. Genevieve Howard interviewed 10 people on campus about how they manage their workflow, set up their workspace and save time. Get recommendations for improving everyday habits and learn how to stay energized through the day.TRANSCRIPT
intro• 6 Questions • 10 People• 3 Books• Power of time, email and workflow mgmt.• Power of habit• Willpower• Power from a supportive workspace• Posture for power
#muwebdev@HowGen
#muwebdev@HowGen
STEAL LIKE AN ARTISTAustin Kleon
• Figure out what’s worth stealing. “You’re only going to be as good as the stuff you surround yourself with.”
the questions
• What’s a typical day look like?• How do you manage your to-do list?• What’s your best time-saving shortcut?• What’s your workspace setup like?• What’s the best advice you’ve ever received?• What’s your favorite muscle car?
#muwebdev@HowGen
the sources
#muwebdev@HowGen
break up the day or the week!
#muwebdev@HowGen
learn something new Fridays
#muwebdev@HowGen
keepa
log!
#muwebdev@HowGen
email• Everyone keeps their email open • If request can be done in __ minutes, do it• Consider the block of time method where you
have a dedicated work time and a dedicated email response time
#muwebdev@HowGen
best time-saving shortcut?
• Perform good email management– “What did we do for ____?” –Can find all related emails in project folder
#muwebdev@HowGen
best time-saving shortcut?
• Use an agenda for weekly meetings• *Send weekly summary email with each
person’s major priorities
#muwebdev@HowGen
Project nameNotesWireframe: link or server path here Target launch: specific date or general timeframe
Potential/Upcoming ProjectsProject nameNotes
Projects on back burner Project nameNotes
*Vacations/out of officeHenry – Out Friday
*Non-standard meetings (Conf Room unless otherwise stated)TuesdayMeeting topic 8:15-8:45 (JC, PA)Meeting topic 9-11
*Major prioritiesJames: item one; item two; item threeMadison: item one; item twoEtc…
#muwebdev@HowGen
sample agenda
best time-saving shortcut?
• Working with text-only editor (strip out formatting) –Warren
• Templates (HTML and CSS) –Tammy • Programs like Hyperdock, Self-control,
Codebox, Alfred app launcher, Codekit –Chad • Crowdsource or search on internet –Ryan • Invest in services that are more efficient than
self or in-house –Justin #muwebdev@HowGen
best time-saving shortcut?
• When you see an error, take the time to train the person on how to correct it rather than just correcting it yourself.
#muwebdev@HowGen
to-do list
#muwebdev@HowGen
to-do list problems
• Too many items• No due dates• Confusion about priorities• Tasks don’t match goals• Project vs. goal vs. step
#muwebdev@HowGen
goals & steps
Relates to goal
Initiative Metrics Qtr 1 Qtr 2 Qtr 3 Qtr 4 Summary
1 Increase social media
Add 5 more Twitter followers
2 more added
1
#muwebdev@HowGen
2012-2013 Goals1. Engage with primary audience2. Goal description3. Goal description
The Power of HabitCharles Duhigg
#muwebdev@HowGen
motivation
• Cue (the urge or craving, the trigger that starts behavior: location, time of day, other people)
• Routine (behavior itself)
• Reward (switch things around to find out your true reward)
#muwebdev@HowGen
to-do list motivation
• Timer method • Choose task– Set timer to __ minutes– Work on task– Take short break (reward)
• Works well if you work well in chunks
#muwebdev@HowGen
to-do list motivation
• Restart method http://lifehacker.com/5953986/restart-your-day-at-2pm-to-stop-procrastinating-and-build-momentum-in-the-afternoon
– Works well if your best time is the morning– Restart your daily routine in the afternoon after
lunch
#muwebdev@HowGen
workspace
#muwebdev@HowGen
workspace
#muwebdev@HowGen
• Make it comfortable with items that mean something to you– Snacks, drinks, slippers, lip balm, photos, plants
• Keep what you use often closest to you, less frequent items farther away
• Purge clutter ruthlessly
workspace
#muwebdev@HowGen
• Consider a standing desk or flexible desk
#muwebdev@HowGen
The 7 Habits of Highly Effective People
Stephen Covey
• Habit 7: Sharpen the Saw
posture for power
• Take breaks every hour• Breathe: 4-7-8• Straighten up• Visualize• Use the power poses
#muwebdev@HowGen
best advice?
• Ask questions. The worst you’ll hear back is “no” (or no response).
#muwebdev@HowGen
best advice?
• If you’re feeling any emotion, be quiet and step away from the keyboard. Step back and say, “How would____ read this? Or respond?”
#muwebdev@HowGen
as we reach the finish line…• Survey
• Power of time, email and workflow mgmt.• Power of habit• Willpower• Power from a supportive workspace• Posture for power
#muwebdev@HowGen
best advice?
• Always try to be the best version of you that you can be.
#muwebdev@HowGen
sources for cars
• Jamie’s Dodge Charger http://commons.wikimedia.org/wiki/File:1969_Dodge_Charger.jpg
• Jeremiah’s Ford Mustang Shelby GT-500 http://commons.wikimedia.org/wiki/File:1967_Ford_Mustang_Shelby_GT-500_Eleanor.jpg
• Kerri’s Subaru Forester http://commons.wikimedia.org/wiki/File:2009_Subaru_Forester.jpg
• Justin’s provided courtesy of Justin Roberts
• Chad’s Kitt from Knight Rider http://commons.wikimedia.org/wiki/File:KITT_Interior_at_Toronto_Auto_Show_2011.jpg
• Shahn’s Dodge Viper http://commons.wikimedia.org/wiki/File:DODGE_Viper_Gen_1.JPG
• Warren’s Ford Mustang http://commons.wikimedia.org/wiki/File:1973_Ford_Mustang_%28orange%29.jpg
• Ryan’s Toyota Prius http://commons.wikimedia.org/wiki/File:2010_Toyota_Prius_rear.JPG
• Tammy’s ‘68 Chevy Chevelle http://commons.wikimedia.org/wiki/File:Flickr_-_DVS1mn_-_68_Chevrolet_Chevelle_SS_396.jpg
other photo sources
• Navy sailor and to-do list http://commons.wikimedia.org/wiki/File:US_Navy_080916-N-6764G-050_eoman_2nd_Class_Lucien_Gauthier_logs_commands_and_actions_on_the_bridge_of_the_amphibious_transport_dock_ship_USS_San_Antonio_%28LPD_17%29.jpg
• Child with MacBook by Deryck Hodge http://commons.wikimedia.org/wiki/File:Waverly_learns_to_hack.jpg
• To-do list hand http://commons.wikimedia.org/wiki/File:Writing_hand.jpg
sources for posture for power
• http://lifehacker.com/5389892/better-posture-means-more-energy-at-work
• http://www.realsimple.com/health/fitness-exercise/9-energy-boosters-10000001171644/page2.html
• http://www.entrepreneur.com/blog/223678