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  • Michigan State Reporting Guide

    PowerSchool Student Information System

  • Released September 13, 2013

    Document Owner: Documentation Services

    This edition applies to Release 7.x of the PowerSchool software and to all subsequent releases and modifications until otherwise indicated in new editions or updates.

    The data and names used to illustrate the reports and screen images may include names of individuals, companies, brands, and products. All of the data and names are fictitious; any similarities to actual names are entirely coincidental.

    PowerSchool is a trademark, in the U.S. and/or other countries, of Pearson Education, Inc. or its affiliate(s).

    Copyright 2013 Pearson Education, Inc. or its affiliates. All rights reserved. All trademarks are either owned or licensed by Pearson Education, Inc. or its affiliates. Other brands and names are the property of their respective owners.

  • Michigan State Reporting Guide

    Contents 3

    Contents Introduction ............................................................................................................................................................. 8

    Report Descriptions ................................................................................................................................................. 9

    Additional Resources .............................................................................................................................................. 19

    PowerSchool Online Help ........................................................................................................................................ 19

    PowerSource ........................................................................................................................................................ 19

    PowerSchool Data Dictionary .................................................................................................................................. 19

    Michigan Resources ............................................................................................................................................... 20

    U. S. Department of Education's Civil Rights Data Collection Website ........................................................................... 20

    Setup Elements ...................................................................................................................................................... 21

    Understanding the Setup Table ............................................................................................................................... 21

    District Setup ....................................................................................................................................................... 22

    Courses > Edit Course District Information .......................................................................................................... 22

    District Information .......................................................................................................................................... 25

    Exit Codes > [New/Edit] Exit Code ..................................................................................................................... 27

    Log Entry Setup > Edit Log Entry Field ................................................................................................................ 27

    Schools/School Info > Edit School ...................................................................................................................... 29

    Grade Mapping ................................................................................................................................................ 31

    Term StoreCode Mapping .................................................................................................................................. 33

    IncidentID Generation ...................................................................................................................................... 34

    School Setup ........................................................................................................................................................ 35

    Attendance Codes ............................................................................................................................................ 35

    Attendance Conversions > [New/Edit] > Attendance Conversion ............................................................................ 35

    Bell Schedules ................................................................................................................................................. 35

    Bell Schedules > [click on edit schedule] ............................................................................................................. 36

  • Michigan State Reporting Guide

    Contents 4

    Calendar Setup ................................................................................................................................................ 36

    Sections .......................................................................................................................................................... 36

    Staff Setup ........................................................................................................................................................... 38

    Edit Information ............................................................................................................................................... 38

    Student Setup ...................................................................................................................................................... 41

    Demographics .................................................................................................................................................. 42

    State/Province MI > General ........................................................................................................................... 49

    State/Province MI > Adult Ed .......................................................................................................................... 74

    State/Province MI > Gifted ............................................................................................................................. 78

    State/Province MI > LEP ................................................................................................................................. 78

    State/Province MI > Migrant ........................................................................................................................... 85

    State/Province MI > Special Ed ....................................................................................................................... 85

    State/Province MI > Title I ............................................................................................................................. 95

    State/Province MI > EO 0-3 ............................................................................................................................ 96

    State/Province MI > EO Assess ..................................................................................................................... 103

    State/Province MI > EC 3-5 .......................................................................................................................... 106

    State/Province MI > EC Assess ...................................................................................................................... 127

    State/Province MI > Attendance .................................................................................................................... 131

    State/Province MI > BAA .............................................................................................................................. 132

    State/Province MI >CRDC ............................................................................................................................. 143

    State/Province MI > Obsolete ....................................................................................................................... 144

    Attendance .................................................................................................................................................... 151

    Lunch ........................................................................................................................................................... 153

    All Enrollments ............................................................................................................................................... 153

    Log Entries .................................................................................................................................................... 155

    Transfer Information....................................................................................................................................... 160

  • Michigan State Reporting Guide

    Contents 5

    Reports ................................................................................................................................................................ 164

    Understanding the Report Output Table ................................................................................................................. 164

    Michigan General Collection .................................................................................................................................. 165

    Michigan Student Record Maintenance Collection ..................................................................................................... 196

    Michigan Teacher Student Data Link ...................................................................................................................... 225

    Michigan Early Childhood...................................................................................................................................... 237

    MI Official Enrollment Student Roster .................................................................................................................... 248

    Michigan Monthly Exit/Transfer-In Report ............................................................................................................... 253

    Michigan Request for UIC/Early Roster ................................................................................................................... 259

    Michigan Worksheet A .......................................................................................................................................... 281

    Michigan Worksheet B .......................................................................................................................................... 286

    Michigan 10/30 Day ............................................................................................................................................. 291

    Michigan 4061 .................................................................................................................................................... 307

    Michigan 75 Percent Membership .......................................................................................................................... 324

    Michigan Attendance Transcript ............................................................................................................................. 329

    Michigan Disciplinary Records Extract .................................................................................................................... 337

    Michigan Teacher Student Data Link Validation ....................................................................................................... 343

    MI Teachers with Missing PIC Numbers .................................................................................................................. 347

    Michigan Update Completion Status ....................................................................................................................... 349

    ACT EXPLORE Pre-ID ........................................................................................................................................... 352

    ACT PLAN Pre-ID ................................................................................................................................................. 357

    MI Civil Rights Data Collection ......................................................................................................................... 362

    Appendix .............................................................................................................................................................. 379

    Additional Disability Characteristics ....................................................................................................................... 379

    Adult FTE Program Code ...................................................................................................................................... 380

    Adult Ed Eligibility Exception Code ......................................................................................................................... 381

  • Michigan State Reporting Guide

    Contents 6

    Adult Education Participant Funding ....................................................................................................................... 381

    Assessment Tool ................................................................................................................................................. 382

    Completion Status ............................................................................................................................................... 383

    Course Type ....................................................................................................................................................... 384

    Delivery Method .................................................................................................................................................. 385

    Delivery Schedule ............................................................................................................................................... 385

    Diploma/GED Status ............................................................................................................................................ 386

    Exit Code ........................................................................................................................................................... 387

    Educational Setting ............................................................................................................................................. 389

    Eligibility Code .................................................................................................................................................... 389

    Ethnic Code ........................................................................................................................................................ 390

    Exit/Completion Reason ....................................................................................................................................... 391

    Fiscal Entity Type Code ........................................................................................................................................ 393

    Follow-Up Codes ................................................................................................................................................. 393

    Grade Level ........................................................................................................................................................ 394

    Incident Type ..................................................................................................................................................... 396

    LEP Exit Reason .................................................................................................................................................. 397

    LEP Instructional Program .................................................................................................................................... 398

    Lunch Status ...................................................................................................................................................... 399

    Multiple Birth Order ............................................................................................................................................. 400

    Operating ISD/ESA Number .................................................................................................................................. 401

    Outcome 1A, 2A, 3A ............................................................................................................................................ 404

    Primary Disability ................................................................................................................................................ 405

    Primary Educational Setting .................................................................................................................................. 407

    Primary Setting for Part C .................................................................................................................................... 408

  • Michigan State Reporting Guide

    Contents 7

    Program Service Code ......................................................................................................................................... 409

    Result of Initial IEP .............................................................................................................................................. 411

    Services Provided under IDEA Part C ..................................................................................................................... 411

    Student Residency Membership ............................................................................................................................. 415

    Support Services ................................................................................................................................................. 416

    TAS Instructional Services .................................................................................................................................... 418

    TAS Support Services .......................................................................................................................................... 419

    Timeliness of Initial IEP ........................................................................................................................................ 420

  • Michigan State Reporting Guide

    Introduction Report Descriptions 8

    Introduction In 1996, the Michigan Department of Education initiated the Michigan Education Information System (MEIS) with the purpose of

    developing a process for the educational community to gather school data via the Internet, store the data in a secure data

    warehouse, and make the data accessible to researchers.

    The MEIS represents a new phase of electronic collection and data analysis. Standard student data elements have been

    established and are maintained and reported by school districts for each public school student. The Center for Educational

    Performance and Information (CEPI), Michigan Department of Education (MDE), and local school districts are working together

    to develop the Michigan Student Data System (MSDS) as the new application districts will use for state and federal student data

    reporting. Data collected in this system are vital to district success. The primary focus of the MSDS is accurate accounting of

    student information that, when stored in the MEIS data warehouse is relationally linked to teacher, fiscal and performance data.

    The Michigan State Reporting Guide provides detailed information on the data elements to be set up for Michigan state

    reporting. The data elements are required to produce accurate state reports and must be added prior to running state reports.

    The information in this guide is grouped first by the [District], [School], [Staff] and [Student] setup items and second by the

    reports.

    Many of the data elements are specific to a report and may require fields to be pre-populated with the report-specific options as

    described in the setup section before running the report. Some of these items are configured during PowerSchool

    implementation. PowerSchool Online Help is also available to assist with the set up of the Data Elements.

  • Michigan State Reporting Guide

    Introduction Report Descriptions 9

    Report Descriptions

    The following reports are included in this guide.

    The report description table includes the following elements:

    Report Name Name of the report as seen in PowerSchool.

    Description The purpose of the report.

    Due Date / Cycle The timeframe during which the report is submitted to the state.

    Report Name Description Due Date / Cycle

    Michigan Student Data System (MSDS) Data Collections

    Michigan Early Childhood The Early Childhood Collections are used to report

    specific programs in which early childhood students are

    participating. Data submitted in the Fall Early

    Childhood Collection are used in combination with

    other MSDS data to report fall preschool student

    headcounts. The Michigan Department of Education

    (MDE) plans to use the Great Start Readiness (GSRP)

    data reported in the spring collection to compare the

    number of funded slots to the number of children in

    MSDS. Data collected in the early childhood collections

    are reported to the U.S. Department of Education and are utilized by MDE.

    In each early childhood collection you should report

    any child who received program services during the

    reporting period. We encourage you to report all

    children, but you are only required to report children

    participating in the GSRP, GSRP/Head Start Blended

    Program and the Great Parents/Great Start (GPGS)

    program. Do not report Early On students in this

    Fall 2013

    Reporting Period: Beginning of

    program - Oct 31, 2013

    Collection Open: Sep 23, 2013 Nov 13, 2013

    Certification Date: Nov 13, 2013

    Spring 2014

    Reporting Period: Nov 1, 2013 - Feb

    12, 2014

    Collection Open: Nov 27, 2013 Feb 19, 2014

    Certification Date: Feb 19, 2014

    End of Program 2014

    Reporting Period: Feb 13, 2014 Aug 15, 2014

    Collection Open: Mar 5, 2014 Aug 20, 2014

  • Michigan State Reporting Guide

    Introduction Report Descriptions 10

    Report Name Description Due Date / Cycle

    collection.

    In each early childhood collection you should report

    any child who received program services during the

    reporting period. We encourage you to report all

    children, but you are only required to report children

    participating in the GSRP, GSRP/Head Start Blended

    Program and the Great Parents/Great Start (GPGS)

    program. Do not report Early On students in this collection.

    Michigan law states that ISDs are the fiscal agents for

    the GPGS and GSRP programs. ISDs are responsible

    for ensuring these data are reported in the MSDS. A

    warning message will display if an ISD is not the

    submitting entity for GSRP and GPGS program. These

    early childhood programs must work with their ISD to ensure compete and accurate reporting.

    Certification Date: Aug 20, 2014

    Refer to the following link for

    additional information:

    http://www.michigan.gov/cepi/

    0,1607,7-113-

    986_50502_52382---,00.html

  • Michigan State Reporting Guide

    Introduction Report Descriptions 11

    Report Name Description Due Date / Cycle

    Michigan General Collection Use the Michigan General Collection to report district

    pupil membership count and participation data through

    the Michigan Student Data System (MSDS).

    Files may be uploaded in XML format only.

    Data may also be entered manually online if needed.

    Fall 2013

    Count Date: Oct 2, 2013

    Submission Deadline: Nov 6, 2013

    Certification Deadline: Nov 13, 2013

    Spring 2014

    Count Date: Feb 12, 2014

    Submission Deadline: Mar 19, 2014

    Certification Deadline: Mar 26, 2014

    EOY 2014

    Certification Deadline: June 30,

    2014

    Refer to the following link for

    additional information:

    http://www.michigan.gov/cepi/

    0,1607,7-113-

    986_50502_53580---,00.html

  • Michigan State Reporting Guide

    Introduction Report Descriptions 12

    Report Name Description Due Date / Cycle

    Michigan Request for UIC /

    Early Roster

    Use the Michigan Request for UIC / Early Roster report

    to generate the following extracts:

    The Request for UIC allows schools districts to

    obtain or validate Unique Identification (UICs)

    for their students.

    The Early Roster may be used to submit

    projected student enrollment for the upcoming

    school year.

    Since this is not a certified collection, it does not

    impact accountability nor do the submitted data

    become part of the students' official records.

    Data are used for the creation of direct

    certification reports.

    he Bureau of Assessment and Accountability

    (BAA) may also use data submitted through the

    Early Roster Collection in the pre-identification

    of students for Fall 2013 assessments.

    Michigan Request for UIC: Anytime

    during the current school year

    Early Roster: May mid-Sept 2013

    Refer to the following link for

    additional information:

    http://www.michigan.gov/cepi/

    0,1607,7-113-

    986_50502_52376---,00.html

  • Michigan State Reporting Guide

    Introduction Report Descriptions 13

    Report Name Description Due Date / Cycle

    Michigan Student Record

    Maintenance Collection

    Use the Michigan Student Record Maintenance

    Collection throughout the school year to extract the

    following student information:

    End-of-Summer snapshot, which includes all

    summer graduates and other students who

    exited the school district.

    Graduation and Dropout Review and Graduation

    Rate Appeals.

    Submit enrollment records between general

    collections so that the district can obtain

    student history information, look up direct

    certification status, and claim

    accountability/PEPE.

    Submit exit records to ensure that PEPE status

    is appropriately updated, to correct exit status

    for accountability, and, in the future, to provide

    the accurate roster for assessment purposes.

    Update student demographics and program data

    for assessment and accountability.

    This optional collection will be open

    until July 1, 2013 for submission of

    2012-2013 school year data.

    The collection will re-open on July

    22 2013 and will remain open until

    Sept 18 2013 to submit changes for

    the Graduation Rate Appeals

    Windows only.

    The 2013-2014 SRM Collection will

    open late-Sept 2013.

    Refer to the following link for

    additional information:

    http://www.michigan.gov/cepi/

    0,1607,7-113-

    986_50502_53650---,00.html

  • Michigan State Reporting Guide

    Introduction Report Descriptions 14

    Report Name Description Due Date / Cycle

    Michigan Teacher Student

    Data Link

    Use the Michigan Teacher Student Data Link Collection

    (TSDL) to report links between students and the

    teacher(s) who provide instruction to them. These data

    are necessary to meet the requirements of the America

    Competes Act as part of the State Fiscal Stabilization

    Fund.

    This is a full-year collection. Reported data reflect the

    students performance in classes taken throughout the current academic year and the status of his/her

    academic report at the end of the school year. The

    targeted collection open date is May 1, 2013

    Courses taken in the summer of 2013 can be included

    in the 2012-2013 TSDL collection or be reported in

    next years 2013-2014 TSDL Collection. Students who do not have a final grade in a course (summer school

    or otherwise) by the August 27 certification deadline

    may be reported with an I (incomplete) course grade. If you choose to report courses taken in the

    summer of 2013 in the next years 2013-2014 TSDL Collection, those courses must be reported with the

    2012-2013 academic year.

    A workgroup composed of intermediate school district,

    local education agency, public school academy, and

    Michigan Department of Education (MDE)

    representatives developed the schema for this

    collection.

    Targeted collection open date is May

    1, 2013

    Certification Deadline August 27, 2013

    Refer to the following link for

    additional information:

    http://www.michigan.gov/cepi/

    0,1607,7-113-

    986_50502_57560---,00.html

  • Michigan State Reporting Guide

    Introduction Report Descriptions 15

    Report Name Description Due Date / Cycle

    Michigan Validation Reports

    Michigan General Collection

    Validation

    Use the Michigan General Collection Validation report

    to validate the Michigan General Collection data and

    generate a csv file with the results of the validation

    process.

    As required

    Michigan Teacher Student

    Data Link Validation

    Use the Michigan Teacher Student Data Link Validation

    report to validate the TSDL data and generate a csv file

    with the results of the process.

    As required

    Michigan Import/Export/Update Reports

    Michigan Update

    Completion Status

    Use the Michigan Update Completion Status report to

    update the completion status field associated with the

    student class records selected on the report interface

    with the default completion status code selected on the

    report interface. In addition, a CSV file is created,

    which holds all of the student class records that were

    updated.

    The main purpose of the Update Completion Status

    report is to populate the completion status for primarily

    elementary students who do not receive final grades.

    As required

    Michigan State Reports

  • Michigan State Reporting Guide

    Introduction Report Descriptions 16

    Report Name Description Due Date / Cycle

    Michigan 10/30 Day Use the Michigan 10/30 Day report to generate a PDF

    report showing attendance on a period or course basis

    for students who were absent on the count date. The

    report includes all students who received an excused or

    unexcused absence in at least one class on the count

    date.

    Each period in a student's school day will be listed

    along with the date the student returned to class. If

    the student did not return in the allotted amount of

    days then the period will be populated with an X. Otherwise, if the student was either present on the

    count date for a class or is not enrolled in a period, the

    period will be left empty.

    Fall Count

    Spring Count

    Run the report until it shows that all

    students who were absent on count

    day have returned.

    Michigan 4061 Use the Michigan 4061 report to extract F.T.E.

    information for special education, general education,

    and adult education participants. The report is created

    in PDF format.

    As required

    Michigan 75 Percent

    Membership

    Use the Michigan 75 Percent Membership report to

    extract the attendance data for a specified date range

    and selected schools. The number of students enrolled

    and absent on each date in the date range are listed on

    the report, along with the calculated percentage of

    students present on each date. This report prints in

    PDF format.

    As required

    Michigan Attendance

    Transcript

    Use the Michigan Attendance Transcript extract to

    collect attendance data for each high school year in

    which the student was enrolled. The attendance

    numbers are calculated for the whole year term.

    Students with an active enrollment record within the

    first and last report dates selected on the report

    interface are included in the extract.

    As required

  • Michigan State Reporting Guide

    Introduction Report Descriptions 17

    Report Name Description Due Date / Cycle

    Michigan Disciplinary

    Records Extract

    Use the Michigan Disciplinary Records to extract

    records that appear in the Disciplinary Consequences

    and Disciplinary Incidents components of the MSDS

    reports.

    As required

    Michigan Monthly

    Exit/Transfer In Report

    Use the Michigan Monthly Exit/Transfer In report to

    generate a listing of students who have Transferred In

    or Exited the district/school during the time frame

    specified. This report serves to extract the Exit\Enter

    report as well as the Add\Drop Report for Michigan.

    You can choose to extract the report data in a HTML

    (Web page) file or a CSV (Excel) file.

    Students are extracted for the Enter\Add part of the

    report if they are enrolled between the Start Date and

    End Date entered. Students are extracted for the

    Exit\Drop part of the report only if they have an exit

    date between the Start Date and End Date entered.

    The month field is extracted exactly as it is selected as

    are the School Year field and the Date Prepared field.

    As required

    Michigan Other Exports

    ACT Explore Pre-ID Use the ACT Explore Pre-ID export to create a tab-

    delimited file that can be imported into the Pre-ID

    spreadsheet for the ACT Explore Test.

    January

    ACT Plan Pre-ID Use the ACT Plan Pre-ID export to create a tab-

    delimited file that can be imported into the Pre-ID

    spreadsheet for the ACT Plan test.

    January

    Michigan Reports

  • Michigan State Reporting Guide

    Introduction Report Descriptions 18

    Report Name Description Due Date / Cycle

    MI Civil Rights Data

    Collection

    Use the MI Civil Rights Data Collection to produce a

    PDF document that will be used to assist in entering

    the data into the CRDC website. It will extract data

    such as ethnicity, student populations, total FTE, grade

    level, discipline from log entries, historical grade data,

    and student course information directly from

    PowerSchool. Other information that is required that is

    not available within PowerSchool will be denoted with a

    manual entry required pencil icon.

    Fall

    MI Official Enrollment

    Student Roster Report

    Use the MI Official Enrollment Student Roster report to

    submit the Official Enrollment Student Roster in the

    Fall and Spring of the current school year.

    Fall, six weeks after the official

    count day in October

    Spring, six weeks after the official

    count day in February

    MI Teachers with Missing

    PIC Numbers

    Use the MI Teachers with Missing PIC Numbers report

    to list the teachers that do not have a Personal

    Identification Code (PIC) number in PowerSchool.

    As needed

    Michigan Worksheet A

    Report

    Use the Michigan Worksheet A report to generate a

    PDF file of data reported on Worksheet A. This form

    will enable the Special Education Administrator to

    determine FULL TIME EQUIVALENCY (FTE) membership

    section 53 assigned to Basic Classroom Programs as

    well as total count of handicapped students by program

    category and by grade.

    As required

    Michigan Worksheet B

    Report

    Use the Michigan Worksheet B report to generate a

    PDF file of data reported on Worksheet B. This form

    will enable the Special Education Administrator to

    determine FULL TIME EQUIVALENCY (FTE) membership

    assigned to Basic Classroom Programs as well as total

    count of handicapped students by program category

    and by grade.

    As required

  • Michigan State Reporting Guide

    Additional Resources PowerSchool Online Help 19

    Additional Resources See the following resources for more information on PowerSchool and Michigan state reporting.

    PowerSchool Online Help

    For more information on using PowerSchool and working with PowerSchool screens and fields, see the PowerSchool Online

    Help. Tip: Open the Online Help by clicking the Help icon in the upper-right corner of any PowerSchool page.

    PowerSource

    Visit PowerSource, the Pearson customer portal https://powersource.pearsonschoolsystems.com to view or download:

    PowerSchool User Guides and Knowledgebase articles

    Michigan State Reporting Guides and Knowledgebase articles

    PowerSchool training videos

    PowerSchool and state reporting forums

    PowerSchool training calendar and class locations

    Online technical support

    Note: A user name and password are required to access PowerSource.

    PowerSchool Data Dictionary

    For more information on PowerSchool tables and fields, see the PowerSchool Data Dictionary Tables guide, which identifies all

    tables in the database, and provides table column definitions, field data types, and field descriptions.

    Visit PowerSource to obtain a copy of this document.

  • Michigan State Reporting Guide

    Additional Resources Michigan Resources 20

    Michigan Resources

    Michigan Department of Education: http://www.michigan.gov/cepi

    Michigan Student data System: http://www.michigan.gov/cepi/0,1607,7-113-986_50502---,00.html

    U. S. Department of Education's Civil Rights Data Collection Website

    SY 2011-12 Civil Rights Data Collection: http://crdc2011.org/Security/Home.aspx

    SY 2011-12 CRDC Additional Resources: http://crdc2011.org/LEA/AdditionalResources.aspx

  • Michigan State Reporting Guide

    Setup Elements Understanding the Setup Table 21

    Setup Elements The following data elements must be set up prior to running Michigan State Reports.

    For more information regarding data elements see the PowerSchool Online Help.

    Understanding the Setup Table

    Each setup table includes the following elements:

    Breadcrumbs Navigation to the data entry page as listed on the page in PowerSchool. Example: School Setup > Edit Course District Information. Each > indicates a new page or link.

    Navigation Navigation to the data entry page based on the path to the page. Example: School Setup > Select Courses > Select [Course]. Each > indicates the link to select.

    Note: The first page in the navigation is Start Page. This page name is removed for brevity.

    Data Element The name of the field as it appears on the page.

    Additional Information Guidance for correct data entry.

    [Table] - The name of the table where the data is stored.

    Field Name The name of the field where the data is stored.

    Note: The Table name appears in brackets with the Field Name directly following. Example: [Table]FieldName.

    Length The length of the data to be entered.

    Report The name of each report that uses the data element.

  • Michigan State Reporting Guide

    District Setup Courses > Edit Course District Information 22

    District Setup

    The following data elements are required for district setup.

    Start Page > District Setup.

    1. On the Start Page, click the School link in the top right corner. The school list appears.

    2. Choose District Office from the pop-up menu.

    3. Click District. The district start page appears.

    4. Note: For more information on code values, see the Appendix.

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    Courses > Edit Course District Information

    District > Courses > New

    Note: Please make sure to add courses for any Dual Enrollment or Early College courses that students in your district are

    enrolled in. This will ensure that these courses have associated sections and associated grade scales in the school where the

    student is enrolled. This will help ensure that these course records are included in the TSDL submission.

    Course Name Enter the course name. [Courses]Course_Name Max 40 Teacher Student

    Data Link

    Course Number The course number. [Courses]Course_Number Max 11 Teacher Student

    Data Link

  • Michigan State Reporting Guide

    District Setup Courses > Edit Course District Information 23

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    Subject Area Code Select the 2-digit code

    identifying the subject area

    for this course from the list

    provided.

    Refer to the Secondary

    School Course Classification

    System: School Codes for

    the Exchange of Data

    (SCED) document published

    by the State of Michigan for

    a list of all subject codes.

    [Courses]MI_Subject_Area_Code 2 Teacher Student

    Data Link

    Course Identifier Code Select the three-digit course

    identifier code assigned to

    the courses within a Subject

    Area by the State of

    Michigan.

    [Courses]MI_Course_ID 3 Teacher Student

    Data Link

    Course Type Select the code that

    represents the level and

    rigor of the instruction

    provided throughout the

    registered course.

    Refer to the Appendix for a

    list of valid codes.

    [Courses]MI_Course_Type 2 Teacher Student

    Data Link

    Exclude From Teacher

    Student Data Link

    Select Yes to exclude this

    course from the Michigan

    Teacher Student Data Link.

    The default is No.

    [Courses]MI_TSDL_Exclude 1 Teacher Student

    Data Link

    CRDC Course Area Select the course area from

    the pop-up list.

    [Courses]MI_CRDC_Crs_Area 1 MI Civil Rights

    Data Collection

  • Michigan State Reporting Guide

    District Setup Courses > Edit Course District Information 24

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    CRDC Advanced

    Placement Course

    Select Yes to indicate this is

    an Advanced Placement

    Course.

    The default is No.

    [Courses]MI_CRDC_AP 1 MI Civil Rights

    Data Collection

    CRDC International

    Baccalaureate (IB)

    Course

    Select Yes to indicate this is

    an International

    Baccalaureate Course.

    The default is No.

    [Courses]MI_CRDC_IB 1 MI Civil Rights

    Data Collection

  • Michigan State Reporting Guide

    District Setup District Information 25

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    District Information

    Name of District Enter the name of your

    school district.

    [Prefs]Value

    [Prefs]districtname

    40 Monthly

    Exit/Transfer In

    Report

    Worksheet A

    Worksheet B

    District Number Enter the district number

    assigned to your school

    district.

    [Prefs]Value

    [Prefs]Name=districtnumber

    5 General

    Collection

    Student Record

    Maintenance

    Collection

    Teacher Student

    Data Link

    Monthly

    Exit/Transfer In

    Report

    Request for

    UIC/Early Roster

  • Michigan State Reporting Guide

    District Setup District Information 26

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    Operating ISD/ESA

    Number

    This field defaults to the

    Operating ISD/ESA number

    entered on the District

    Setup page, Start Page >

    District Setup > District

    Information. You can

    change this field, if

    necessary. For example, if

    the student is attending an

    ISD/ESA outside of the

    resident ISD/ESA, use the

    code for the operating

    ISD/ESA that the student is

    attending.

    Refer to the Appendix for a

    list of valid state values.

    [Students]MI_SCMOperISDESANum 2 General

    Collection

    Student Record

    Maintenance

    Collection

    Teacher Student

    Data Link

    Request for

    UIC/Early Roster

    Worksheet A

    Worksheet B

    General

    Collection

    Validation

    MSDS Prior Count

    Date

    Enter previous count date.

    Used to determine student

    age as of the current count

    date and display student

    age at the top of the

    State/Province-MI page

    [Prefs]MI_MSDSPriorCountDate 10 N/A

    MSDS Current Count

    Date

    Enter current count date.

    Used to determine student

    age as of the current count

    date and display student

    age at the top of the

    State/Province-MI page

    [Prefs]MI_MSDSCurrentCountDate 10 N/A

  • Michigan State Reporting Guide

    District Setup Exit Codes > [New/Edit] Exit Code 27

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    Exit Codes > [New/Edit] Exit Code

    Exit Codes Define global membership

    exit codes and definitions.

    Note: The exit codes must

    match the state-defined exit

    codes.

    For more information, see

    PowerSchool Help.

    [Gen]Cat=exitcodes N/A N/A

    Log Entry Setup > Edit Log Entry Field

    You must make the following field visible when a discipline incident is entered in Log Entry.

    Incident Date This field value is extracted

    as the Incident Date.

    [Log]Discipline_IncidentDate 10 General

    Collection

    Student Record

    Maintenance

    Collection

    Disciplinary

    Records Extract

    Consequence Days This field value is extracted

    as Consequence Days.

    [Log]MI_Discipline_Days

    [Log]MI_Discipline_Days2

    [Log]MI_Discipline_Days3

    4 General

    Collection

    Student Record

    Maintenance

    Collection

    Disciplinary

    Records Extract

  • Michigan State Reporting Guide

    District Setup Log Entry Setup > Edit Log Entry Field 28

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    Start Date of student

    serving the

    consequence

    This field value is extracted

    as the Start Date of the

    student serving the

    consequence.

    [Log]MI_Discipline_Date

    [Log]MI_Discipline_Date2

    [Log]MI_Discipline_Date3

    10 General

    Collection

    Student Record

    Maintenance

    Collection

    Disciplinary

    Records Extract

  • Michigan State Reporting Guide

    District Setup Schools/School Info > Edit School 29

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    Schools/School Info > Edit School

    School Name Enter the school name. [Schools]School_Name Max 60 Official Student

    Enrollment

    Report

    Monthly

    Exit/Transfer In

    Report

    Worksheet A

    Worksheet B

    10/30 Day

    75 Percent

    Membership

    School Number The school number. [Schools]School_Number Max 9 Monthly

    Exit/Transfer In

    Report

    Attendance

    Transcript

    Exclude From State

    Reporting?

    Exclude the school from all

    state reporting extracts and

    reports.

    [Schools]State_ExcludeFromReportin

    g

    1 All State Reports

    Total Hours Per Week

    In School

    Type the number of hours

    per week a special

    education student spends in

    this school. This value is

    used as the denominator for

    the Section 52 FTE

    calculation on the Special

    Education page.

    [Schools]MI_TotalHoursPerWeek 4 with 2

    decimal

    places

    Worksheet A

    Worksheet B

  • Michigan State Reporting Guide

    District Setup Schools/School Info > Edit School 30

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    School or Facility Enter the state assigned

    code for the students school.

    Note: You must enter a

    value in this field. If left

    blank, it will extract blank.

    It is not extracted from the

    School Number or the Alt

    School Number fields.

    [Students]MI_SRSD_AdminUnit 5 General

    Collection

    Student Record

    Maintenance

    Collection

    Teacher Student

    Data Link

    Early Childhood

    Request for

    UIC/Early Roster

    General

    Collection

    Validation

    Teacher Student

    Data Link

    Validation

    Michigan Teacher

    With Missing PIC

    Numbers

    Final Grade Store

    Code(s)

    Type the final grade store

    codes separated by a

    comma (F1,F2,F3).

    Note: Used to calculate the

    completion status of

    secondary classes for the

    Michigan Teacher Student

    Data Link.

    [Students]MI_FinalGrade_StoreCode 2 N/A

  • Michigan State Reporting Guide

    District Setup Grade Mapping 31

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    Grade Mapping

    Use the Grade Mapping option to designate specific grades for completion status for each grade scale. The mapped values are

    used to determine the completion status assigned to selected student records.

    You must complete this page for each grade scale used in your district before running the

    Michigan Update Completion Status Report to mass update the completion status field associated with student class

    records.

    Michigan Teacher Student Data Link report

    To modify a grade scale mapping record, follow these steps.

    1. Click District > Grade Mapping.

    2. On the Grade Mapping page, click the Grade Scale Name to be mapped. The Grade Mapping Edit Record page appears.

    3. In the From PowerSchool Grade lists, hold down the Ctrl key and click each PowerSchool grade that corresponds to

    the Grade Scale Name (Id). For example, for Completed/Passed (state value CP), you could select all grades

    beginning with Superior (A) through Average (C-).

    4. When all grade scale values are mapped, click the Submit button to add the record to the list.

    Grade Scale Id The internal ID and name of

    the grade scale displays.

    [MI_Grade_Mapper]foreignKey N/A Teacher Student

    Data Link

    Completed/Passed

    (State Value CP)

    Hold down the Ctrl key and

    click each grade that

    corresponds to the

    Completed/Passed

    completion status.

    [MI_Grade_Mapper]completed_passe

    d

    N/A Teacher Student

    Data Link

    Completed/Failed

    (State Value CF)

    Hold down the Ctrl key and

    click each grade that

    corresponds to the

    Completed/Failed

    completion status.

    [MI_Grade_Mapper]completed_failed N/A Teacher Student

    Data Link

  • Michigan State Reporting Guide

    District Setup Grade Mapping 32

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    Completed /Special Ed

    Only

    (State Value CS)

    Hold down the Ctrl key and

    click each grade that

    corresponds to the

    Completed/Special Ed Only

    completion status.

    [MI_Grade_Mapper]completed_grade

    14

    N/A Teacher Student

    Data Link

    Withdrawn/Passing

    (State Value WP)

    Hold down the Ctrl key and

    click each grade that

    corresponds to the

    Withdrawn/Passing

    completion status.

    [MI_Grade_Mapper]withdrawn_passin

    g

    N/A Teacher Student

    Data Link

    Withdrawn/Failing

    State Value WF)

    Hold down the Ctrl key and

    click each grade that

    corresponds to the

    Withdrawn/Failing

    completion status.

    [MI_Grade_Mapper]withdrawn_failing N/A Teacher Student

    Data Link

    Withdrawn/Exit

    State Value WE

    Hold down the Ctrl key and

    click each grade that

    corresponds to the

    Withdrawn/Exit completion

    status.

    [MI_Grade_Mapper]withdrawn_exit N/A Teacher Student

    Data Link

    Incomplete Hold down the Ctrl key and

    click each grade that

    corresponds to the

    Incomplete completion

    status.

    [MI_Grade_Mapper]incomplete N/A Teacher Student

    Data Link

  • Michigan State Reporting Guide

    District Setup Term StoreCode Mapping 33

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    Term StoreCode Mapping

    The Term StoreCode Mapping option designates a specific Term ID for each Final Grade Store Code. The mapped values are

    used to determine the Final Grade Store Code for each student grade based on the term duration of the section.

    To create a new term store code mapping record, follow these steps.

    1. Click District > Term StoreCode Mapping.

    2. On the Michigan Term StoreCode Mapping screen, click Edit next to the school you are creating the term

    storecode mapping for. The Michigan Term StoreCode Mapping New Record Page appears.

    3. Click New and enter the Term ID and corresponding Final Grade Store Code. For example, for Semester 1, you could

    enter 2001 in the Term ID box and S1 in the Store Code box.

    4. Click Submit to add the Term StoreCode Mapping.

    5. Repeat the process until all Term IDs are entered with the appropriate Final Grade Store Code.

    6. Complete this process for all schools in the district.

  • Michigan State Reporting Guide

    District Setup IncidentID Generation 34

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    IncidentID Generation

    Use this page to identify the numbering scheme you want to use to generate a unique, sequential incident ID.

    Please define the

    Initial Incident ID

    Number

    Type the number you want

    to assign to the first incident

    entered in Log Entry, and

    then click the Create

    Sequence button. Leading

    zeroes are not required.

    This number is

    automatically increased by

    one each time an incident

    number is generated for

    new log entry record on the

    Log Entry page.

    Note: We recommend that

    you verify the number

    entered was not assigned to

    a previous incident on the

    Log Entry page.

    [Prefs]MI_Discipline_Incident_ID N/A N/A

  • Michigan State Reporting Guide

    School Setup Attendance Codes 35

    School Setup

    The following data elements are required for school setup. The first two pages of navigation are removed for brevity:

    Start Page > School Setup.

    1. On the Start Page, click the School link. The school list appears.

    2. Choose a school from the pop-up menu. The school start page appears.

    3. Click School. The School Setup page appears.

    Note: For more information on code values, see the Appendix.

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    Attendance Codes

    Attendance Codes See PowerSchool Help for

    Additional Information.

    [Gen]Name

    [Gen]Value

    N/A N/A

    Attendance Conversions > [New/Edit] > Attendance Conversion

    Attendance

    Conversion

    Create attendance

    conversion methods used

    to derive attendance

    values.

    [Attendance_Conversion_Items]Att

    endanceConversionID

    N/A N/A

    Bell Schedules

    Name Include bell schedule

    name

    [Bell_Schedule_Items]Name N/A N/A

    Attendance

    Conversion Method

    Choose the attendance

    conversion method from

    the pop-up menu.

    [Bell_Schedule_Items]Attendance_

    Conversion_ID

    N/A N/A

  • Michigan State Reporting Guide

    School Setup Bell Schedules > [click on edit schedule] 36

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    Bell Schedules > [click on edit schedule]

    Period Associated periods [Bell_Schedule_Items]Period_ID N/A N/A

    Start time Period start times [Bell_Schedule_Items]Start_Time N/A N/A

    End time Period end times [Bell_Schedule_Items]End_Time N/A N/A

    Counts for ADA Counts for ADA [Bell_Schedule_Items]ADA_Code N/A N/A

    Calendar Setup

    Calendar See PowerSchool Help for

    Additional Information.

    [Calendar]YearID

    [Calendar_Day]Type

    N/A N/A

    Sections

    Sections > [select course] > [select section] > Edit Section

    Course Number Enter the course number

    for the section.

    [Courses]Course_Number 11 Teacher Student Data

    Link

    Term Choose the term for the

    section from the pop-up

    menu.

    [Terms]TermsInYear N/A Teacher Student Data

    Link

    Schedule Select the meeting period

    for the section.

    [Sections]Expression

    [Section_Meeting]SectionID =

    [Sections]ID

    N/A N/A

    Teacher Choose the teacher for the

    section from the pop-up

    menu.

    [Sections]Teacher N/A N/A

  • Michigan State Reporting Guide

    School Setup Sections 37

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    Section Number Enter the section number

    as it will appear on a

    student transcript.

    [Sections]Section_Number N/A Teacher Student Data

    Link

    Virtual Delivery Select Yes if the

    instruction for this course

    section is delivered to the

    student using a virtual

    delivery method. The

    default is No.

    [Sections]MI_Virtual_Delivery 1 Teacher Student Data

    Link

    Mentor Teacher Select Yes if the instructor

    of the virtual course

    section is serving in a

    mentor capacity. Mentor

    teachers must be certified.

    [Sections]MI_Mentor_Teacher 1 Teacher Student Data

    Link

    Co-Teacher PIC Enter the Personnel

    Identification Code (PIC),

    as assigned in the Registry

    of Educational Personnel

    (REP), for a teacher

    responsible for some or all

    of the instruction of this

    course.

    [Sections]MI_CoTeacher_PIC1 10 Teacher Student Data

    Link

    Exclude From

    Michigan Teacher

    Student Data Link

    Select Yes to exclude this

    course from the Michigan

    Teacher Student Data

    Link. The default is No.

    [Sections]MI_TSDL_Exclude 1 Teacher Student Data

    Link

  • Michigan State Reporting Guide

    Staff Setup Edit Information 38

    Staff Setup

    The following data elements are required for staff setup. The first three pages of navigation are removed for brevity:

    Start Page > Staff > [Select Staff Member].

    1. On the Start Page, click Staff.

    2. Search for a staff member or New Staff Entry.

    3. Select Edit Information for existing staff members.

    Note: For more information on code values, see the Appendix.

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    Edit Information

    Name (Last, First MI) Enter the name.

    Note: Use the format:

    LastName, FirstName

    MiddleName

    [Teachers]LastFirst

    [Teachers]Last_Name

    [Teachers]First_Name

    [Teachers]Middle_Name

    [Students]MI_SpEd_Teacher

    Max 40

    Max 20

    Max 20

    Max 15

    Worksheet A

    Worksheet B

    Teachers With

    Missing PIC

    Numbers

    Employed by District

    Number

    Select the proper school

    district for staff working in

    your district that are

    employed by another

    district.

    [Teachers]MI_REP_DISTRICT 5 N/A

    Personnel

    Identification Code

    (PIC)

    Staff members Personnel

    Identification Code

    [Teachers]MI_REP_PIC 10 Teacher Student

    Data Link

  • Michigan State Reporting Guide

    Staff Setup Edit Information 39

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    Special Education

    Instructor

    Select Yes if this teacher is

    a special education

    instructor. No is the default.

    Note: If Yes is entered for a

    teacher, the teachers name displays in the Special

    Education Instructor field on

    the Special Ed tab of the

    State/Province-MI page.

    [Teachers]Special_Education_Instruct

    or

    1 N/A

    SpEd Instructor

    Program Assignment

    Select the Teacher SpEd

    Instructor Program

    Assignment from the pop-up

    list.

    [Teachers]MI_SpecEd_PrgmAssign 3 Worksheet A

    Worksheet B

    LEP Student Instructor Select Yes if this teacher is

    an LEP student Instructor.

    No is the default.

    Note: If Yes is entered for a

    teacher, the teachers name displays in the Bilingual

    Teacher field on the LEP tab

    of the State/Province-MI

    page.

    [Teachers]MI_LEP_Teacher 11 N/A

  • Michigan State Reporting Guide

    Staff Setup Edit Information 40

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    Early On Caseload

    Worker

    Select Yes if this staff is an

    Early On Caseload Worker.

    No is the default.

    Note: If Yes is entered for a

    staff, the staffs name displays in the Early On

    Caseload Worker field on

    the EO 0-3 tab of the

    State/Province-MI page.

    [Teachers]MI_EI_Teacher 11 N/A

    ID Teacher Number/ID [Teachers]TeacherNumber 20 Teachers With

    Missing PIC

    Numbers

  • Michigan State Reporting Guide

    Student Setup Validation of Student State Page Fields 41

    Student Setup

    The following data elements are required for student setup. Start Page > Student.

    1. On the Start Page select the School link.

    2. Choose the appropriate School from the pop-up menu.

    3. Select the first letter of the students last name.

    4. Select student from the List. The last accessed student information page opens for student selected.

    Note: For more information on code values, see the Appendix.

    Validation of Student State Page Fields

    The following tabs on the State/Province Michigan state page include validation on student fields:

    General tab

    Adult Ed tab

    LEP tab

    Spec Ed tab

    Title I tab

    EO 0-3 tab

    EO Assess tab

    EC 3-5 tab

    EC Assess tab

    Attnd tab

    BAA tab

    Sec 23a

    CRDC tab

    Validation is triggered when a page loads or is rendered. If any errors exist on the page, a red error message will appear on the

    screen. After the error is resolved, the validation formatting is removed.

  • Michigan State Reporting Guide

    Student Setup Demographics 42

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    Demographics

    Name (last, first MI) Enter the name.

    Note: Use the format:

    LastName, FirstName

    MiddleName

    [Students]LastFirst

    [Students]Last_Name

    [Students]First_Name

    [Students]Middle_Name

    Max 35

    Max 20

    Max 15

    Max 20

    General

    Collection

    Student Record

    Maintenance

    Collection

    Teacher Student

    Data Link

    Early Childhood

    Official

    Enrollment

    Student Roster

    Monthly

    Exit/Transfer In

    Report

    Request for

    UIC/Early

    Roster

    Worksheet A

    Worksheet B

    10/30 Day

    Attendance

    Transcript

    Discipline

    Records Extract

    General

    Collection

    Validation

  • Michigan State Reporting Guide

    Student Setup Demographics 43

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    Teacher

    Student Data

    Link Validation

    ACT Explorer

    Pre-ID

    ACT Plan Pre-ID

    Student Unique

    Identification Code

    Enter students state assigned identification

    number.

    [Students]MI_SRSD_StudentUIC 10 General

    Collection

    Student Record

    Maintenance

    Collection

    Teacher Student

    Data Link

    Early Childhood

    Official

    Enrollment

    Student Roster

    Request for

    UIC/Early

    Roster

    Attendance

    Transcript

    General

    Collection

    Validation

    ACT Explorer

    Pre-ID

    ACT Plan Pre-ID

  • Michigan State Reporting Guide

    Student Setup Demographics 44

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    Address Enter the address. [Students]Street

    [Students]City

    [Students]State

    [Students]Zip

    Max 60

    Max 50

    2

    Max 10

    General

    Collection

    Student Record

    Maintenance

    Collection

    Early Childhood

    Official

    Enrollment

    Student Roster

    Request for

    UIC/Early

    Roster

    General

    Collection

    Validation

    ACT Explorer

    Pre-ID

    ACT Plan Pre-ID

  • Michigan State Reporting Guide

    Student Setup Demographics 45

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    Home phone Enter the students home telephone number.

    Format: 999-999-9999

    [Students]home_phone 10 General

    Collection

    Student Record

    Maintenance

    Collection

    Early Childhood

    Request for

    UIC/Early

    Roster

    General

    Collection

    Validation

  • Michigan State Reporting Guide

    Student Setup Demographics 46

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    Date of Birth Enter the date of birth.

    Format: MM/DD/YYYY

    [Students]DOB 6-10 General

    Collection

    Student Record

    Maintenance

    Collection

    Teacher Student

    Data Link

    Early Childhood

    Official

    Enrollment

    Student Roster

    Request for

    UIC/Early

    Roster

    General

    Collection

    Validation

    ACT Explorer

    Pre-ID

    ACT Plan Pre-ID

    Ethnicity Select the ethnicity from the

    pop-up menu.

    [Students]Ethnicity Max 20 N/A

  • Michigan State Reporting Guide

    Student Setup Demographics 47

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    Gender Select either female or male

    from the pop-up menu.

    [Students]Gender 1 General

    Collection

    Student Record

    Maintenance

    Collection

    Teacher Student

    Data Link

    Early Childhood

    Official

    Enrollment

    Student Roster

    Request for

    UIC/Early

    Roster

    General

    Collection

    Validation

    ACT Explorer

    Pre-ID

    ACT Plan Pre-ID

  • Michigan State Reporting Guide

    Student Setup Demographics 48

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    Student Number This number is auto

    assigned.

    [Students]Student_Number N/A General

    Collection

    Student Record

    Maintenance

    Collection

    Teacher Student

    Data Link

    Monthly

    Exit/Transfer In

    Report

    Request for

    UIC/Early

    Roster

    10/30 Day

    Attendance

    Transcript

    Discipline

    Records Extract

    General

    Collection

    Validation

    Teacher Student

    Data Link

    Validation

    ACT Explorer

    Pre-ID

    ACT Plan Pre-ID

  • Michigan State Reporting Guide

    Student Setup State/Province MI > General tab > MI General page 49

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    State/Province MI > General tab > MI General page

    Use the General tab to populate information such as student residency, student student identifier (UIC), attendance

    requirements, homeless status, personal curriculum, immigrant funding, program eligibility to be included in the MSDS

    submission extract. ,

    Include in MSDS Select Yes to include this

    student record in State

    Reporting.

    [Students]include_time_share 1 N/A

    As of Date Enter the date that the

    reported information

    became/becomes effective

    for the student. Leave this

    date blank to use the

    end/count date.

    [Students]MI_AsOfDate 10 Student Record

    Maintenance

    Collection

    Early Childhood

  • Michigan State Reporting Guide

    Student Setup State/Province MI > General tab > MI General page 50

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    Operating ISD/ESA

    Number

    This field defaults to the

    Operating ISD/ESA number

    entered on the District

    Setup page.

    You can change this field, if

    necessary. For example, if

    the student is attending an

    ISD/ESA outside of the

    resident ISD/ESA, use the

    code for the operating

    ISD/ESA that the student is

    attending.

    Refer to the Appendix for a

    list of valid state values.

    [Students]MI_SCMOperISDESANu

    m

    5 General

    Collection

    Student Record

    Maintenance

    Collection

    Teacher Student

    Data Link

    Request for

    UIC/Early

    Roster

    Worksheet A

    Worksheet B

    General

    Collection

    Validation

  • Michigan State Reporting Guide

    Student Setup State/Province MI > General tab > MI General page 51

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    Student Resident

    County

    Select the county where the

    student is a resident.

    [Students]MI_Resident_County_C

    ode

    5 General

    Collection

    Student Record

    Maintenance

    Collection

    Early Childhood

    Official

    Enrollment

    Student Roster

    Request for

    UIC/Early

    Roster

    General

    Collection

    Validation

    Student Resident LEA

    Number

    This field defaults to the

    students District of Residence entered on the

    Transfer Info page.

    [Students]MI_SRSD_StudResLEA

    Num

    5 General

    Collection

    Student Record

    Maintenance

    Collection

    Early Childhood

    Request for

    UIC/Early

    Roster

    General

    Collection

    Validation

  • Michigan State Reporting Guide

    Student Setup State/Province MI > General tab > MI General page 52

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    School or Facility This field defaults to the

    state-assigned code for the

    students school entered on the School Info page. You

    can change this field, if

    necessary.

    Note: This field will extract

    the number in grey on the

    left of the blank if you need

    to overwrite for a student

    place the value in the box.

    It is not extracted from the

    School Number or the Alt

    School Number fields.

    [Students]MI_SRSD_AdminUnit 5 General

    Collection

    Student Record

    Maintenance

    Collection

    Teacher Student

    Data Link

    Early Childhood

    Request for

    UIC/Early

    Roster

    General

    Collection

    Validation

    Michigan

    Teacher Student

    Data Link

    Validation

    Michigan

    Teachers With

    Missing PIC

    Numbers

  • Michigan State Reporting Guide

    Student Setup State/Province MI > General tab > MI General page 53

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    School or Relationship

    Code: From the

    Educational Entity

    Master (EEM) ie: S2E2

    Code

    When the student is being

    educated through a

    Specialized Shared

    Educational Entity (S2E2),

    report the code from the

    Educational Entity Master

    (EEM) in this characteristic.

    [Students]MI_SRSD_S2E2Code 5 Michigan

    General

    Collection

    Student Record

    Maintenance

    Collection

    Request for

    UIC/Early

    Roster

    Educational Setting Select the students educational setting if the

    student is not in a standard

    grade level (overrides grade

    level when set)

    Refer to the Appendix for a

    list of valid state values.

    [Students]MI_Setting 2 General

    Collection

    Student Record

    Maintenance

    Collection

    Teacher Student

    Data Link

    Request for

    UIC/Early

    Roster

    Michigan 4061

    General

    Collection

    Validation

  • Michigan State Reporting Guide

    Student Setup State/Province MI > General tab > MI General page 54

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    Entry Date into District Enter the students date of entry into the district.

    [Students]DistrictEntryDate 10 General

    Collection

    Student Record

    Maintenance

    Collection

    Official

    Enrollment

    Student Roster

    Request for

    UIC/Early

    Roster

    General

    Collection

    Validation

    First Day in

    Attendance

    Enter the first day of

    attendance for students who

    are entering your district

    under the Section 25 rule.

    [Students]MI_FirstAttendDate 10 General

    Collection

    Student Record

    Maintenance

    Collection

  • Michigan State Reporting Guide

    Student Setup State/Province MI > General tab > MI General page 55

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    Student Resident

    Membership

    Select the code that

    describes the student's

    residency or non-residency

    status for membership.

    Refer to the Appendix for a

    list of valid state values.

    [Students]MI_SRSD_StudResMem

    bership

    2 General

    Collection

    Student Record

    Maintenance

    Collection

    Official

    Enrollment

    Student Roster

    Request for

    UIC/Early

    Roster

    Michigan 4061

    General

    Collection

    Validation

  • Michigan State Reporting Guide

    Student Setup State/Province MI > General tab > MI General page 56

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    FTE in General

    Education

    (Membership)

    Enter the students full-time enrollment (FTE) percentage

    in the field. The range is

    from 0.00 to 1.00 and can

    include up to two decimals.

    If this field is left blank,

    1.00 is used as the default

    value on the extract.

    [Students]meis_fte_in_gen_ed 3 with 2

    decimal

    positions

    General

    Collection

    Student Record

    Maintenance

    Collection

    Official

    Enrollment

    Student Roster

    Worksheet A

    Worksheet B

    10/30 Day

    Michigan 4061

    General

    Collection

    Validation

  • Michigan State Reporting Guide

    Student Setup State/Province MI > General tab > MI General page 57

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    Name

    Last Name

    First Name

    Middle Name

    Enter the name.

    Note: Use the format:

    LastName, FirstName

    MiddleName

    [Students]LastFirst

    [Students]Last_Name

    [Students]First_Name

    [Students]Middle_Name

    Max 35

    Max 20

    Max 15

    Max 20

    General

    Collection

    Student Record

    Maintenance

    Collection

    Teacher Student

    Data Link

    Early Childhood

    Official

    Enrollment

    Student Roster

    Monthly

    Exit/Transfer In

    Report

    Request for

    UIC/Early

    Roster

    Worksheet A

    Worksheet B

    10/30 Day

    Attendance

    Transcript

    Discipline

    Records Extract

    General

    Collection

    Validation

    Teacher Student

    Data Link

  • Michigan State Reporting Guide

    Student Setup State/Province MI > General tab > MI General page 58

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    Validation

    ACT Explorer

    Pre-ID

    ACT Plan Pre-ID

    Suffix Type the abbreviated name

    suffix that follows the

    students full name and provides additional

    information about the

    student. Common name

    suffixes include junior (Jr.),

    senior (Sr.), or a numeric

    reference such as II or III

    (second or third).

    [Students]MI_Suffix Max 10 General

    Collection

    Student Record

    Maintenance

    Collection

    Teacher Student

    Data Link

    Early Childhood

    Request for

    UIC/Early

    Roster

    General

    Collection

    Validation

  • Michigan State Reporting Guide

    Student Setup State/Province MI > General tab > MI General page 59

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    Address

    Street Address

    City

    State

    Zip Code

    The students street address displays from the

    Demographics page, but can

    be changed.

    [Students]Street

    [Students]City

    [Students]State

    [Students]Zip

    20

    50

    2

    10

    General

    Collection

    Student Record

    Maintenance

    Collection

    Early Childhood

    Official

    Enrollment

    Student Roster

    Request for

    UIC/Early

    Roster

    General

    Collection

    Validation

    ACT Explorer

    Pre-ID

    ACT Plan Pre-ID

    Street Address 2 The students street address displays from the students Mailing Address, but can be

    changed.

    [Students]Mailing_Street 20 Student Record

    Maintenance

    Collection

    General

    Collection

    Validation

    ACT Explorer

    Pre-ID

    ACT Plan Pre-ID

  • Michigan State Reporting Guide

    Student Setup State/Province MI > General tab > MI General page 60

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    Home Phone Enter the students home telephone number.

    [Students]Home_Phone 10 General

    Collection

    Student Record

    Maintenance

    Collection

    Early Childhood

    Request for

    UIC/Early

    Roster

    General

    Collection

    Validation

  • Michigan State Reporting Guide

    Student Setup State/Province MI > General tab > MI General page 61

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    Date of Birth Enter the students date of birth.

    Format: MM/DD/YYYY

    [Students]DOB 10 General

    Collection

    Student Record

    Maintenance

    Collection

    Teacher Student

    Data Link

    Early Childhood

    Official

    Enrollment

    Student Roster

    Request for

    UIC/Early

    Roster

    General

    Collection

    Validation

    ACT Explorer

    Pre-ID

    ACT Plan Pre-ID

  • Michigan State Reporting Guide

    Student Setup State/Province MI > General tab > MI General page 62

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    Gender Code The students gender displays from the

    Demographics page

    [Students]Gender 1 General

    Collection

    Student Record

    Maintenance

    Collection

    Teacher Student

    Data Link

    Early Childhood

    Official

    Enrollment

    Student Roster

    Request for

    UIC/Early

    Roster

    General

    Collection

    Validation

    ACT Explorer

    Pre-ID

    ACT Plan Pre-ID

  • Michigan State Reporting Guide

    Student Setup State/Province MI > General tab > MI General page 63

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    Multiple Birth Order Enter appropriate birth

    order value for the student

    if that student is part of a

    multiple birth where the

    siblings share all unique

    identifying characteristics

    including first and last

    name.

    Leave this field blank if the

    student is not part of a

    multiple birth.

    Refer to the Appendix for a

    list of valid state values.

    [Students]MI_MultipleBirth 1 General

    Collection

    Student Record

    Maintenance

    Collection

    Teacher Student

    Data Link

    Early Childhood

    Request for

    UIC/Early

    Roster

    General

    Collection

    Validation

  • Michigan State Reporting Guide

    Student Setup State/Province MI > General tab > MI General page 64

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    Ethnic Codes Select the priority level of

    each ethnic code that

    applies to this student,

    beginning with the students primary racial/ethnic code.

    Refer to the Appendix for a

    list of valid state values.

    Note: The PowerSchool

    Ethnicity field is not

    extracted for the MSDS

    extract.

    [Students]MI_ethnInd

    [Students]MI_ethnAsi

    [Students]MI_ethnAfr

    [Students]MI_ethnPac

    [Students]MI_ethnWhi

    [Students]MI_ethnLat

    1 General

    Collection

    Student Record

    Maintenance

    Collection

    Early Childhood

    Request for

    UIC/Early

    Roster

    General

    Collection

    Validation

    ACT Explorer

    Pre-ID

    ACT Plan Pre-ID

  • Michigan State Reporting Guide

    Student Setup State/Province MI > General tab > MI General page 65

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    Unique Identification

    Code (UIC)

    Enter students state assigned identification

    number.

    [Students]MI_SRSD_StudentUIC 10 General

    Collection

    Student Record

    Maintenance

    Collection

    Teacher Student

    Data Link

    Early Childhood

    Official

    Enrollment

    Student Roster

    Request for

    UIC/Early

    Roster

    Attendance

    Transcript

    Michigan

    General

    Collection

    Validation

    ACT Explorer

    Pre-ID

    ACT Plan Pre-ID

  • Michigan State Reporting Guide

    Student Setup State/Province MI > General tab > MI General page 66

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    10/30 Day Rule Select the checkbox to

    indicate that the student

    meets the criteria for the

    10/30 Day Rule.

    Leave blank to indicate that

    the student does not meet

    the criteria for the 10/30

    Day Rule.

    [Students]MI_SRSD_10_30_DayR

    ule

    1 General

    Collection

    Student Record

    Maintenance

    Collection

    General

    Collection

    Validation

    Manual Attendance -

    Days In

    Attendance/Days

    Enrolled

    If your district is using

    manual attendance, enter

    the students manual attendance value here.

    If this field is blank, the

    students attendance is calculated for the extract.

    [Students]meis_attendance 7 General

    Collection

    Student Record

    Maintenance

    Collection

    General

    Collection

    Validation

    Homeless Status Select the students homeless status.

    Note: Values 0609 are discontinued; however, the

    values are included on the

    extract if entered in this

    field.

    [Students]homeless 1 General

    Collection

    Student Record

    Maintenance

    Collection

    Early Childhood

    General

    Collection

    Validation

  • Michigan State Reporting Guide

    Student Setup State/Province MI > General tab > MI General page 67

    Data Element Additional Information [Table]Field Name Length Used in these

    Reports

    Unaccompanied Youth Select the checkbox if this

    student is identified as

    homeless and also meets

    the criteria to be considered

    an Unaccompanied Youth.

    An Unaccompanied Youth is

    an individual who is not in

    the physical custody of a

    parent or guardian and who

    fits the McKinney-Vento

    definition of homeless.

    Leave blank if the student is

    not homeless or does not

    meet the criteria to be

    considered an

    Unaccompanied Youth.

    [Students]MI_Unaccompanied_yo

    uth

    1 General

    Collection

    Student Record

    Maintenance

    Collection

    Early Childhood

    Gen