Introduction to

Human Resource

Information System

HRIS Defined: A HRIS, or Human Resource

Information System, is a software solution for small to mid-sized businesses to help automate and manage their HR, payroll, management and accounting activities….

What is information system?

• A collection of components to create an automated process that generates required goals…

History of HRISEarly (pre-WW II)

–Personnel •Old term for human resources

–Record keeping•Name, address, phone, employment history

Between 1945 and 1960–Human capital issues–Formal selection and development

–No real changes from earlier days

Early (1960s to 1980s)–Personnel became HR–Government and regulatory agencies increased reporting requirements

–Still, HRIS was used mostly for keeping administrative records

Who uses HRIS?

• HR Professionals• Functional Managers

Basic HRIS Features:• Payroll• Time and Labor Management

• Benefits Administration

• HR Management

Benefits of HRIS• Efficient and Effective use of Time

• Cost Efficiency / Cost Effectiveness

• Increases Accuracy

Benefits of HRIS• Creates new opportunities for better analysis of the workforce.

• Streamline the activities within the HR department;

Why it is needed?• Storing information and data for

each individual employee.• It can be used to maintain

details such as employee profiles, absence reports, salary admin. and various kinds of reports..

Why it is needed?• Job design and organizational

structure• Increasing size of workforce• Technological advances• Computerized information

system• Changes in legal environment

What is HRP?It is a process that identifies

current and future human resources needs for an organization to achieve its goals.

• Right person ---At Right place ---At Right time.

• HRP is also called menpower planning personnel planning or employment planning…

Objectives of HRP• Ensure adequate supply of manpower

as and when required.• To determine the level of recruitment

and traning.• To estimate the cost of HR and

Housing needs of employees

Why HRP is important?• HRP is an important process to

maintain the link between business strategy and it operation. It follows different procedures including the need to assess the impact of technological changes on new jobs and new skills…

Example:• Nepal telecom staff using to

operate wireless set before but at present complex IT equipment must to handle..