Project Management

for Techs and Web Workers

Agendaimeline• Overview - discussion of Project

Management

• Using Project Management Principles

• GTD for Project Management - Break

• Applying Project Management Ideas to Your Next Project

• Using Project Management Ideas Even If You Aren't Project Manager

• Discussion

What Is A Project?

What is project management?

Project Management Principles

• Define the end before you begin (what does success look like)

• Risk Management

• Cost, Time, Quality (Cheap, Fast, Good)

Management

• Scope Management

• Deliverables

• Milestones

• Resource Management

• PM Tools

5 Stages

• Initiate

• Plan

• Execute

• Control and Command

• Close out

9 Knowledge Areas

• Integration Management

• Scope Management

• Time Management

• Cost Management

• Quality Management

• HR Management• Communications

Management• Risk

Management• Procurement

Management

42 Processes• Integration Management

– 1.  Develop Project Charter2.  Develop Project Management Plan3.  Direct and Manage Project Execution4.  Monitor and Control Project Work5.  Perform Integrated Change Control6.  Close Project or Phase

• Scope Management– 7.  Collect Requirements

8.  Define Scope9.  Create WBS10.  Verify Scope11.  Control Scope

• Time Management– 12.  Define Activities

13.  Sequence Activities14.  Estimate Activity Resources15.  Estimate Activity Durations16.  Develop Schedule17.  Control Schedule

• Cost Management– 18.  Estimate Costs

19.  Determine Budget20.  Control Costs

• Project Quality Management– 21.  Plan Quality

22.  Perform Quality Assurance23.  Perform Quality Control

• Human Resource Management

– 24.  Develop Human Resource Plan25.  Acquire Project Team26.  Develop Project Team27.  Manage Project Team

• Communications Management– 28.  Identify Stakeholders

29.  Plan Communications30.  Distribute Information31.  Manage Stakeholder Expectations32.  Report Performance

• Risk Management– 33.  Plan Risk Management

34.  Identify Risks35.  Perform Qualitative Risk Analysis36.  Perform Quantitative Risk Analysis37.  Plan Risk Responses38.  Monitor and Control Risks

• Procurement Management– 39.  Plan Procurements

40.  Conduct Procurements41.  Administer Procurements42.  Close Procurements

Project Management Theories

• Traditional or "Waterfall" Project Management

• Agile Project Managemento http://en.wikipedia.org/wiki/

Agile_Project_Management

• GTD Project Management• PRINCE2

– Process based and business oriented, popular in UK

GTD for Project Management

Questions?

Break!

Putting Project Management To Use

Tools of a project• Gantt Charts

– Milestones– Scheduling resources– Overall planning document

• Work Breakdown Structure• Communication

– IM, Email, Basecamp-like web space– Communication plan should be part

of planning documentation

How to manage when you aren't the manager

• Use the 5 phases on your own part(s) of the project, even if no one else is

• Review the project like you are the manager, stay on top of things even if your manager isn't

• Use free web tools to keep track of the project yourself

One of the free downloads available from Gantthead (www.gantthead.com). Most downloads require membership ($249 a year), but some are free – like this one.

Dashboard – easy to read colors, quick view of status

Finding Documents & Templates

• MS Word and/or Excel–Search templates for “project

management” –Get lots of blank templates

• State of MO–OA Project Management

Manual - http://oa.mo.gov/itsd/cio/projectmgmt/projectmgmtrefmanual.htm

• Texas Tech University - http://www.depts.ttu.edu/infotech/pmguide.pdf

Managing A Project without authority

• Results without authority (book)–Control through process

• Pick a process, any process

–Control through communication• Good communication can help you exert influence

• Use questions