PS – 277Reconstruction of 108th Street Pump Station

Pre-Bid Conference

Thursday October 1st, 2020

2

PS - 277 - 108th St. PS

Introductions

Agency Contact: Fabian Heras, fheras@dep.nyc.gov,

Portfolio Manager: Matthew Osit, P.E.

Accountable Manager: Sibel Ozbek

Design Engineer of Record: Brown and Caldwell

3

PS - 277 -108th St. PS

1. SAFETY MOMENT2. CONTRACT ADMINISTRATION3. PROJECT OVERVIEW4. ENVIRONMENTAL HEALTH & SAFETY REQUIREMENTS5. BEDC ENTERPRISE CMIS TOOL6. REQUIRED SUBMITTALS FOR BIDDING7. SITE TOUR8. QUESTIONS

Nothing stated at the pre-bid conference and any site visit(s), orwritten on this agenda shall change the terms and/or conditions ofthe Invitation For Bid or Contract Documents unless a change ismade by written amendment.

Agenda

4

PS - 277 -108th St. PS1. SAFETY MOMENT

Stay safe on the road this season with these smart driving tips.

Don't brake on leaves. Wet leaves can be as slippery as ice. Drive slowly through them and avoid hard braking. Leaves may obscure lane lines and other road markers, so pay attention to the edge of the road and take care to stay in your lane.

5

PS - 277 -108th St. PS

Avoid sun glare. On and near the autumnal equinox (which fell on September 22 in 2020), the first 15 to 45 minutes after sunrise and before sunset can make for more difficult driving due to sun glare. The sun perfectly aligns with east/west roadways during this time. Grab a good pair of sunglasses for the daytime, keep your windshield clean and use north/south streets or streets with tree cover when possible.

Use your rain smarts. When it's raining, be sure to maintain a safe distance from the car in front of you. Use your low beams or fog lights (never high beams) in fog conditions.

Be careful on bridges. As the temperature begins to drop, morning frost can leave icy patches on bridges, overpasses, and shaded spots on the road. Slow down.

Adjust your eyes. We lose 1 to 2 minutes of daylight daily after the autumnal equinox according to the National Weather Service. After leaving home or the office and before hitting the gas petal, give your eyes time to adjust to the dark. It takes them between 2 and 5 minutes to start adjusting.

Watch out for deer. Autumn marks the beginning of deer breeding season and they will be more active in areas near the road. Deer are most active during sunset and sunrise so be extra watchful when driving near the woods and near deer crossing signs.

6

PS - 277 -108th St. PS

2. CONTRACT ADMINISTRATION

Bid Package: CDs (containing Bid Booklet, Contract Terms and Specifications, Contract Drawings) must be purchased by emailing Fabian Heras (fheras@dep.nyc.gov) and coordinating purchase.

Bids Due: October 29th by 3:00 PM. For submission details and directions see Addendum No.1

Bid Opening:• Date: November 2nd, 2020 • Time: 11:30 AM. Bidders encouraged to access call at 11:15 AM.• Via Teleconference: Microsoft Teams

Bid Addenda: Acknowledge receipt on Bid Form

Last Day for Questions: October 16th by 5:00 PM.

7

PS - 277 -108th St. PSMBE/WBE Requirements:

• Funded through SRF • Combined MBE/WBE Requirement of 20%, if can’t achieve 20%,

must demonstrate “good faith effort” • Submit MBE/WBE Utilization Plan• All MBE/WBE subcontracts must be submitted within 30 days of

execution• Submit Quarterly MBE/WBE Report, including proof of payments

Prevailing Wages & Labor Requirements:

• Prevailing Wages:

• Labor Law Section 220 Wage Schedule Applies, Specification Book, page 141

• Timesheets and payroll reports shall be submitted

• PLA:

• PLA Package: Specification Book, page 243

• Per PLA, union workers must be from PLA signatory unions.

8

PS – 277 - 108th St. PS

3. PROJECT OVERVIEW:

Project Area

N

9

PS - 277 -108th St. PS

10

PS - 277 -108th St. PS

11

PS - 277 -108th St. PS

• Address: 108 -11 Horace Harding Expressway, Corona

• PS Type: Combined / Dry Pit

• Structure: Above Ground

• Built: 1932

• Upgrades: 1963, 1992 and 1996

• Drainage Area: Bowery Bay WRRF

• Dry Weather Flow: 40 MGD

• Peak Flow: 45 MGD

• Existing Pumps: 5 drywell pumps 10 MGD

12

PS - 277 -108th St. PSExisting Conditions

13

PS - 277 -108th St. PS

14

PS - 277 -108th St. PS

15

PS - 277 -108th St. PS

Scope of Work:

• New Force Main and new discharge structure connecting to 108th Street combined sewer

• Construct Interim Pump Station with temporary controls and power

• Modify influent sewers

• Install a new 800kW permanent emergency generator with 1000 gal. integral fuel tank

• New electrical equipment: Motor Control Centers, 2 Automatic Transfer Switches, panel boards, 2 transformer cabinets (installation of a new power feed by CONED)

• Replace all mechanical & electrical equipment, HVAC, and Odor Control System with 12 x 8.5 ft. dual-bed activated carbon vessel

• Rehabilitate the pump station structure (No LEED / Envision)

• Install 6 submersible sewage pumps 11.25 MGD.

• Install a new monorail for single pick equipment removal

16

PS - 277 -108th St. PS

Electrical Room

Wetwell

Valve Vault

Lightweight Fill in Existing West

Wetwell

Interim Pump Station/ Forebay Manhole

17Brown and Caldwell 17

Water Main, Gas and Telecon Relocation/ Temporary Support

New Forcemain

Sewer Re-Routing

New Temporary Electric Service to

Interim PS

Gas Line Temporary Support

Water Main Relocation

Temporary and New Electric Service to

Permanent PS

New Pressure Relief Structure

New Connection to 108th St

Combined Sewer

18

PS - 277 -108th St. PSMaintenance and Protection of Traffic Plan:

19

PS - 277 -108th St. PS

Work Restrictions -Section 011400:

• Normal Project Working Hours: 7:00 AM – 6:00 PM

• Sequence of Construction –Section 01731: The Contractor shall be responsible for the operation and maintenance of the Interim Pump Station twenty-four (24) hours per day, seven (7) days per week, during construction, through SC (substantial completion) of the new Pump Station

Manufacturers:

• MSPs are sole sourced to Flygt

20

Contractor Pre-Bid EHS Requirements

BEDC’s MISSION

To run the safest most environmentally compliant capital construction program in the United States. No accidents, no harm to people, and no harm to the environment.

BEDC CORE VALUES

SAFETY

QUALITY

SCHEDULE

BUDGET

CLIENT SERVICE

4. ENVIRONMENTAL HEALTH & SAFETY REQUIREMENTS

21

EHS Specification Requirements

Contractors MUST READ Specifications

EHS Detailed Specification

01356 Environmental Health & Safety Requirements.

01351, 01355, 02105, 02240, 02371, 13281, 13282, 13283, 13284

01270 Measurement & Payment – Understand how items will be paid (i.elump sum, allowance)

Highlights of DS 01356 Requirements:

Must know and comply with all:

– BEDC EHS Standards

– DEP EHS Policies & Procedures

– Federal, State, and Local EHS laws, rules, and regulations

22

EHS Specification Requirements

Must attend 4-Hour EHS Standards Training

• Project Manager, Site Supervisor, Site Safety Representative, Safety Professional, and Environmental Professional

Submit EHS Professionals – Safety and Environmental

• May be the same person if they meet the qualifications

Submit Site Safety Representative – and alternates

• Have no other duties except those related to EHS

Submit Environmental Health & Safety Plan (EHASP)

• Within 30 days of Notice to Proceed (NTP)

Adhere to the BEDC Incident and Near Miss Reporting Standard

Submit Monthly EHS Metrics Report – 10th of each month

Submit all employee training records

• All workers must have current OSHA-10 Hour (within 5 years)

• Project specific training – will depend on hazards on-site

23

Contractor Selection and Management Policy

Pre-Award EHS Submittals (must submit within five (5) days of request)

Attachment A – Contractor’s Environmental, Health and Safety Requirements

EMR for the past three (3) years – on insurance broker letterhead

OSHA 300 Forms for past three (3) years

List of all NOVs received by a regulatory agency in the last three (3) years

List of all reportable releases of chemical or petroleum products in the last three (3) years

Written description of the company's EHS and training programs

Certification from the company that its EHS and training programs meet all OSHA, USEPA, NYS, local regulations, and will abide by all applicable NYC DEP policies and procedures

Attachment B – Bidder’s EHS Performance and Program Review Questionnaire

Must be completed and submitted for evaluation to determine the adequacy of a bidder’s EHS program

24

Contractor Selection and Management Policy

To be responsive to the requirements of the Specifications, bidder’s EHS and training program descriptions, as contained in the submittal, must indicate that:

The bidder understands its regulatory requirements,

Has adequate EHS and training programs in place,

Has an EMR that is at 1.5 or below or (if has no EMR) a comparable record, based on the information provided,

Has adequate, qualified, EHS professionals available for the project,

Has demonstrated an acceptable EHS record on similar projects over the past 3 years, and;

Certified its programs and training comply with all regulatory requirements.

25

Contractor Selection and Management Policy

Additional Requirements of the Contractor Selection and Management Policy

Attachment C - Contractor Orientation Checklist (Contractor must complete this form)

Attachment D - Contractor Training Certification (All Contractor employees must sign this form)

Attachment E - Contractor EHS Evaluation Form

• Contractor and EHS Representative to be evaluated every six (6) months

Must maintain a Daily Contractor/Visitor Log

Must maintain and carry an approved photo ID at all times while working

Reporting

o Contractor must immediately report to DEP all incidents, near misses, spills, Notice of Violations (NOVs), Notice of Deficiencies (NODs), and/or fines

26

Additional EHS Requirements

Obtain and comply with environmental permits including air, water, wastewater and wetland

Petroleum/Chemical Bulk Storage – comply with new NYSDEC regulations

Appropriate handling of waste streams – RCRA/DOT trained employees

Required Hazardous Waste Documentation and Annual Reporting

Spill Prevention and Preparedness Program

Chemical Inventory Tracking and EPCRA Reporting

Develop and Implement Emergency Action Plans/Fire Protection Plans

Adhere to Local Law 77

NYC – Comply with NYCDOB Building Code – (if applicable)

Clear communication with all stakeholders throughout the life of the project

SMOKING IS NOT PERMITTED ON ALL CONSTRUCTION SITES

27

PS - 277 -108th St. PS

5. BEDC ENTERPRISE CMIS TOOL:

The Contractor shall utilize the DEP’s web-based PMIS for electronic submittal of all data and documents throughout the duration of the Contract.

The System will operate primarily on an e-Builder, Inc. platform (www.ebuilder.net) that will be administered by DEP and the CM. The joint use of this System will facilitate electronic exchange of information, automation of key processes, and overall management of the Contract.

Some examples of the processes managed in e-Builder:• Submittals• RFIs• RFDs• NCRs• Correspondence• Subcontractor Approval• EHS Incident Reporting

28

PS - 277 -108th St. PS

6. REQUIRED SUBMITTALS FOR BIDDING:

• Forms to be completed and submitted with the bid are listed in the Information for Bidders located within the Bid Booklet.

• Any firm that is bidding is strongly encouraged to create a PASSPortaccount prior to bidding and complete the PASSPort disclosure.

29

PS - 277 -108th St. PS7. SITE TOUR: October 1st, 2020 @ 1:00 pm. Start point is at Pump Station’s Penrod Gate “A” marked below. Pump Station Address: 108-11 Horace Harding Expressway, Corona, 11368, NY.All visitors must wear the minimum PPE listed below and bring their own..

30

PS - 277 -108th St. PS

MINIMUM PPE:

Hardhat High Visibility Vest Safety glasses with side shields Work shoes or boots - sturdy leather (or equivalent) upper; defined heel. No

perforated shoes, sandals, sneakers, cloth/fabric tennis shoes, mesh, open toed or high heel shoes allowed.

Facemasks (cotton or surgical, as minimum) Hand protection - Latex or nitrile liner gloves Hearing protection - Ear Plugs or Muffs Work clothes:

pants/trousers - no shorts, skirts or sweat pants shirt with sleeves that cover the shoulders

.

31

PS - 277 -108th St. PS

8. QUESTIONS:

Email questions to DEP Agency Contact Fabian Heras fheras@dep.nyc.gov no later than 5:00 PM on October 16, 2020