regular meeting of council

REGULAR MEETING OF COUNCIL

Town Hall, 305 Iles Way (Founders Street)

MISSION STATEMENT Council is committed to excellence in government that reflects our citizens’ interests, values and goals. We will strive to deliver quality public services in a proactive and responsible manner while ensuring our objectives are clearly communicated to our citizens. We will strive to strengthen and diversify our economy by balancing public safety, industrial development, environmental responsibility and sustainability.

WEDNESDAY, APRIL 15, 2015 6:00 P.M.

A G E N D A

1. CALL TO ORDER 2. APPROVAL OF AGENDA RECOMMENDATION: THAT Council approves the agenda of the April 15, 2015 Regular Meeting of

Council as presented. 3. ADOPTION OF MINUTES 3.1 APRIL 1, 2015 – REGULAR COUNCIL MEETING Page 4

RECOMMENDATION: THAT Council adopts the April 1, 2015 Regular Council Meeting minutes as presented.

4. BUSINESS ARISING FROM THE MINUTES 4.1 COUNCIL MEETING ACTION SUMMARY 6 5. PETITIONS AND DELEGATIONS

5.1 PROCLAMATION – DAY OF MOURNING Page 17 Doug Lowther, CUPE Local # 2979, to request that Council proclaim April 28, 2015 as the “Day of Mourning” in the District of Tumbler Ridge.

5.2 TRANSFER STATION/RECYCLE Page 19 Marcel Brodeur to present a plan to Council for Transfer Station/Recycling

operations.

Regular Council Meeting Agenda

April 15, 2015 Page 1 of 3

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6. CORRESPONDENCE 6.1 SUCCESS BY 6 – FREE FAMILY SPRING FEVER EVENT 0

Correspondence dated April 2, 2015 from Colette Ernst, Success by 6 Coordinator, requesting Council approval for a road closure from 10:00am until 5:00pm on April 25, 2015 for a bike rodeo, and for in-kind support of the Free Family Spring Fever Event.

RECOMMENDATION: THAT Council receives this correspondence for discussion.

7. BYLAWS - None 8. NEW BUSINESS

8.1 COUNCIL TRAVEL – 2015 COUNCIL OF FOREST INDUSTRIES ANNUALL CONVENTION Page 31

Report dated April 15, 2015 from the Chief Administrative Officer requesting Council approval of Mayor McPherson’s attendance at the recently held 2015 COFI Annual Convention.

RECOMMENDATION: THAT Council approves costs not to exceed $650 to accommodate Mayor

McPherson’s attendance at the 2015 Council of Forest Industries Annual Convention which was recently held in Prince George from April 8th to April 9th, 2015.

8.2 COUNCIL TRAVEL – 2015 FORT ST. JOHN TRADE SHOW Page 33 Report dated April 15, 2015 from the Chief Administrative Officer requesting

Council approval of Mayor McPherson’s attendance at the recently held 2015 Fort St. John Trade Show.

RECOMMENDATION: THAT Council approves costs not to exceed $675 to accommodate Mayor

McPherson’s attendance at the 2015 Fort St. John Trade Show which was recently held in Fort St. John from April 10th through April 12th, 2015.

8.3 COUNCIL TRAVEL – 2015 LGLA CHIEF ELECTED OFFICIAL FORUM Page 35 Report dated April 15, 2015 from the Chief Administrative Officer requesting

Council approval of Mayor McPherson’s attendance at the upcoming LGLA Chief Elected Official Forum.

RECOMMENDATION: THAT Council approves costs not to exceed $2,000 to accommodate Mayor

McPherson’s attendance at the 2015 LGLA Chief Elected Official Forum which is being held in Vancouver from June 24th to June 25th, 2015.



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8.4 DAILY COST ANALYSIS FOR THE ARENA AND CURLING RINK 8 Report dated April 15, 2015 from the Building Services Manager providing an analysis of daily Arena and Curling Rink costs. RECOMMENDATION: THAT Council receives the Daily Cost Analysis for the Arena and Curling

Rink for information. 8.5 NORTHEAST NORTHERN ROCKIES AVALANCHE AWARENESS PROJECT Page 40 Correspondence dated March 18, 2015 from Tim Bennett, Recreation Officer,

providing Council with a partnership proposal, at a cost of $2,500, for the contracting of an Avalanche Professional to collect and report on local snow conditions. COUNCIL DIRECTED THAT THIS INFORMATION BE BROUGHT FORWARD TO THIS MEETING OF COUNCIL FOR DISCUSSION.

8.6 SCHEDULE OF MEETINGS Page 42 9. NOTICE OF MOTION 10. COUNCILLORS’ BUSINESS 11. QUESTION AND ANSWER PERIOD

Guidelines: a) Questions are to be directed to the Chair who will then direct them to the appropriate

Councillor. b) Questions related to the current Council agenda will be entertained first; followed by

questions not related to the current Council agenda. c) Questions regarding personnel or legal issues will not be considered. d) One question per person. After everyone has had an opportunity to ask a question, then a

second question will be allowed to each person. This will give everyone an opportunity to ask a question and receive an answer in the 15 minutes allotted.

12. RESOLUTION TO CLOSE MEETING 13. RISE AND REPORT 14. ADJOURNMENT



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DISTRICT OF TUMBLER RIDGE TOWN HALL COUNCIL CHAMBERS

SPECIAL MEETING OF COUNCIL

MINUTES APRIL 1, 2015

PRESENT: Mayor McPherson

Councillor Caisley Councillor Howe Councillor Kirby (via teleconference)

Councillor Krakowka Councillor Mackay

ABSENT: Councillor Scott (with notice) STAFF: Barry Elliott, CAO/ Corporate Officer Jeanette McDougall, Deputy Corporate Officer Chris Leggett, Finance Manager Matt Treit, Fire Chief Jordan Wall, Economic Development Officer Aleen Torraville, Administrative Services Manager 1. CALL TO ORDER Mayor McPherson called the meeting to order at 6:00 p.m. 2. APPROVAL OF AGENDA 2015-13-01 It was MOVED and SECONDED

THAT Council adopt the agenda of the April 1, 2015 regular meeting of Council as amended as follows:

Remove: Item #6.3: Fair Share MOU (bring forward to PPC, April 8, 2015) Item #8.6: Partnership with the PRRD re Recycle Depot for Multi Materials Add: Item #8.6: Tumbler Ridge Youth Services - Fee Waiver Item #8.8: Asset Management Plan Grant Renumber: Item #8.9: Schedule of Meetings (renumbered from Item #8.8) Revise Item #8.4: Borea and Pattern Energy Meeting - Update

CARRIED

Special Council Meeting Minutes April 1, 2015 Page 1 of 12

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3. ADOPTION OF MINUTES A discussion ensued pertaining to the minutes of the Special Meeting of

Council held March 1, 2015 as follows: there was some uncertainly as to the wording / intent of Resolution 2015-07-01 and Council requested that this matter be brought forward to the PPC being held April 8, 2015.

Staff Direction Council directed Staff to add the Report to Council dated February 26, 2014

pertaining to the Tumbler Ridge Museum Foundation and resolution 2015-07-01 to the PPC Agenda for April 8, 2015 for further discussion.

2015-13-02 3.1 It was MOVED and SECONDED

THAT Council adopt the minutes of the February 19, 2015 Regular Council Meeting, the March 1, 2015 Special Council Meeting, the March 2, 2015 Special Council Meeting and the March 18, 2015 Regular Council Meeting as amended to reflect the following: Special Council Minutes - March 2, 2015 to reflect that Councillors Kirby, Krakowka and Scott excused themselves due to a conflict of interest pertaining to Item C. Water Regulation Bylaw and Item E. Commercial Water Metering.

CARRIED

Councillor Howe voted in the negative. 4.0 ACTION ITEMS

The CAO provided an update on the item pertaining to Gary Paget –

Expression of Appreciation; The Finance Manager advised that he confirmed with the Municipal Finance

Authority that the loan pertaining to the Community Centre is closed term at 4.9% and cannot be paid out early;

The Deputy Corporate Officer advised that a draft spreadsheet format designed to capture “Staff Directions” will be on the PPC Agenda for April 8, 2015 for Council review;

The CAO confirmed that April 15, 2014 is still the target completion date for the report on the breakdown of the cost per day to run the Community Centre Ice Arena; and

The CAO advised that location of sign posts in the Plaza Area will be on the PPC Agenda for May 13, 2015.

5.0 DELEGATIONS

5.1 PROCLAMATION - CANADIAN CANCER SOCIETY APRIL AS DAFFODIL MONTH

Grace Walsh presented a brief overview of the history of the Daffodil Campaign, stated that the purpose is primarily fund raising and thanked Council for their support. Mayor McPherson proclaimed April 2015 as Daffodil Month Campaign.


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5.2 SPECTRA ENERGY – UPDATE Glen Auger, Community Coordinator, Spectra Energy, provided an update on Spectra Energy activities. In response to questions from Council pertaining to possible use of LNG in the Tumbler Ridge area and safety issues, Glen Auger offered to have one of his contacts in the LNG business appear before Council for a presentation and Q&A session on LNG options.

5.3 NORTHEAST NORTHERN ROCKIES - AVALANCHE AWARENESS PROJECT PROPOSAL

Tim Bennett, Recreation Officer, Peace Fort Nelson Forest Recreation District Recreation Sites and Trails BC, Ministry of Forests, Lands and Natural Resource Operations presented on a potential partnership with the District of Tumbler Ridge to assist in developing a public safety advisory for Avalanche Awareness in the Northeast Northern Rockies. A discussion ensued, including the following:

• the Mountain Information Network maps are standard throughout

the Province; • the District of Tumbler Ridge is the first Council that this

presentation has been made to; • the Province conducted research on frequency of avalanche

related events, however the focus was on established riding areas and it was noted that the Tumbler Ridge does not have industry assessing frequency the way some areas do, hence the need for a public safety advisory to find ways to reduce risk;

• there are two professionals, one located in Prince George and the other in Grande Prairie; they do a lot of work in the Core Lodge area, eg conducting courses and collecting data, and it was noted that there are very few people in the North who have the specific science skills and knowledge pertaining to snow gathering, so very unlikely that someone local could do this; and

• the EDO provided a brief overview of the work that T. Bennett does for this area, eg park conditions, and noted that there is a group of small, dedicated people outside of Tumbler Ridge helping to improve the Community.

Staff Direction Item to be brought forward to the Regular Council Meeting being held

April 15, 2015.

6. CORRESPONDENCE

6.1 BC TRANSPLANT – NATIONAL ORGAN AND TISSUE DONOR AWARENESS MONTH – APRIL 2015

Correspondence dated March 16, 2015 from Greg Grant, Provincial Executive Director, requesting that Council proclaim the month of April as National Organ and Tissue Donor Awareness Month.

2015-13-03 It was MOVED and SECONDED

THAT Council receive for discussion. CARRIED

Special Council Meeting Minutes


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The Mayor read the following proclamation:

WHEREAS there are currently 500 people in BC waiting for an organ transplant and more than 5,000 British Columbians who have received the gift of life through organ donation since 1968; and WHEREAS organ donors and their families have selflessly demonstrated compassion and kindness by sharing the gift of life with others; and WHEREAS all British Columbians can make a positive difference by registering their decision to give the gift of life; and WHEREAS BC Transplant Society raises organ donor awareness through community initiatives by informing the public on the life-saving impact of registering as organ and tissue donors.

NOW THEREFORE I, I do hereby proclaim April, 2015 as ORGAN AND TISSUE

DONATION AWARENESS MONTH in the District of Tumbler Ridge, BC.

6.2 EMPEROR’S CHALLENGE 2015

Correspondence dated March 25, 2015 from Jerrilyn Schembri, Race Director, EC 2015, requesting that Council approve the use of District equipment and delivery to the Core Lodge Site on August 7, 2015 in preparation for the marathon taking placed on August 8, 2015.

2015-13-04 It was MOVED and SECONDED THAT Council receive for discussion.

CARRIED

2015-13-05 It was MOVED and SECONDED

THAT Council approve the use of the District of Tumbler Ridge equipment and delivery to the Core Lodge Site on August 7, 2015 in preparation for the Emperor’s Challenge 2015 marathon taking placed on August 8, 2015; specific materials requested and approved are as follows: 1) Big Johns: 4 or more as well as the wheelchair accessible unit 2) Barricades – as many as possible of the wood with metal stand

type 3) Plastic cones – as many as available; 4) 6 Folding tables and 20 chairs; 5) Dias (4x6) raised platform; 6) Plastic Tape – Do not cross if available; and 7) Use of ATV side by side if available.

CARRIED


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Staff Direction Staff to invite the Wolverine Nordic Mountain Society to appear

before Council to discuss the Emperor’s Challenge 2015.

7. BYLAWS - None

8. NEW BUSINESS

8.1 TR FIRE DEPARTMENT – LADDER TRUCK Report dated March 25, 2015 from the Fire Chief and the Finance

Manager entitled “Purchase – New Ladder Truck – Tumbler Ridge Fire Department” requesting that Council approve the purchase of a replacement fire truck.

A discussion ensued and the Fire Chief advised as follows:

• The Fire Chief advised that some 100 foot ladder trucks will fit

into the District’s Fire Hall, but not all; • The Fire Underwriters Survey water flow recommendation is for

3,000 Imperial Gallons Per Minutes (IGPM), whereas the water flow capacity of the existing fire truck is 2,340 IGPM;

• Pump testing was carried out yesterday, however this is a different service than the one provided on March 23, 2015 which was a preventative maintenance service;

• The Fire Chief advised that finding a recently used fire truck is difficult and the probability of finding one that is 7 – 10 years old is better, however ½ of its life is already used; also, some demonstration models are really new as they have just a few miles on them;

• Councillor Krakowka supports the purchase of a new truck as there is a risk to buying a used truck;

• The District’s Purchasing Policy requires an RFP to be issued; • The difference between a 75 foot and a 100 foot truck is basically

as follows: a 75 foot truck would suffice for the distance needed from a 4 story building, however in the future a 100 foot truck may be needed; also, the longer reach that a 100 foot truck would provide is needed for some of the condominiums;

• The existing fire truck is now 28 years old, and as it continues to age, both the number of repairs and the risk increases;

• Councillor Caisley expressed concerned about being asked to make a decision on a big ticket item before having the opportunity to view within the context of the overall budget and Councillor Mackay expressed concern that this was an on-table agenda item and hence there is insufficient time to properly consider a decision on purchasing a new fire truck;

• The current ladder truck is underpowered and therefore not taken out to the mines, although there would be no charge to go to the mines; in the past there was a mutual aid agreement, but not anymore as the fire-fighting capabilities at the mine no longer useful to the District;

• No volunteers have been lost at this time, however some loss is anticipated as some of the volunteers obtain work outside of Tumbler Ridge;


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• Servicing costs would likely be a few thousand for a new or demo truck;

• Councillor Howe stated that the Fire Department is an essential service for Tumbler Ridge and a replacement for the current truck is long overdue;

• Service costs would likely be a few thousand for a new or demonstration truck; and

• Councillor Caisley stated that this item is not time sensitive enough to warrant a vote prior to the end of budget discussions and hence recommended that it be included in the budget discussions.

2015-13-06 It was MOVED and SECONDED THAT the Tumbler Ridge Ladder Truck item be brought forward for

inclusion in the Capital Budget discussions. CARRIED

8.2 TOWN HALL MEETINGS POLICY – EO7 Report dated April 1, 2015 from the Administrative Services Manager

requesting that Council adopt the new Town Hall Meetings Policy. 2015-13-07 It was MOVED and SECONDED THAT Council adopts the District of Tumbler Ridge Town Hall

Meetings Policy – EO7. CARRIED

8.3 WEIGHT ROOM POLICY – ADMIN 50 Report dated April 1, 2015 from the Administrative Services Manager

requesting Council adopt the new Weight Room Policy – ADMIN 50. A general discussion ensued, including the following: the CAO

advised that the District carries sufficient insurance in the event of an accident due to lack of supervision; and the Administrative Services Manager advised that swipe cards cannot be locked out.

2015-13-08 It was MOVED and SECONDED THAT Council adopts the District of Tumbler Ridge Weight Room

Policy – ADMIN 50. CARRIED


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8.4 BOREA AND PATTERN ENERGY MEETING – UPDATE Report dated April 1, 2015 from the Economic Development Officer

entitled “Borea and Pattern Energy Meeting – Update” to update Council on a meeting held March 18, 2014 with Borea, Pattern Energy, the TR Chamber of Commerce and the District to discuss plans for Meikle Creek.

2015-13-09 It was MOVED and SECONDED THAT Council receives this report for discussion.

CARRIED

A discussion ensued, including the following:

• Councillor Caisley noted that there are industry delegations who appear before Council, advise what their activities in Tumbler Ridge will be and advise that they will let local businesses know so that local business can prepare by, for example, stocking up on goods or organizing service activities to meet the industry needs; he asked whether there is a way to track this and hold organizations accountable if they do not follow through;

• J Wall, EDO advised that any information the District receives from companies is voluntary and promises made to Council are not binding and also advised that he is trying to create a system for tracking, eg trying to get companies to advise him on contracts and tenders; also, Borea is scheduled to appear as a delegation at the PPC meeting being held April 8, 2015.

8.5 LABOUR MARKET PARTNERSHIP: APPROVED LETTER OF INTENT

Report dated April 1, 2015 from the Economic Development Officer advising Council that the District’s Letter of Intent to apply to the Labour Market Partnership Program has been approved by the Ministry of Social Development and Social Innovation.

2015-13-10 It was MOVED and SECONDED THAT Council receives this report for information.

CARRIED

8.6 TR YOUTH SERVICES – FEE WAIVER Report dated April 1, 2015 from the Administrative Services Manager

entitled “Tumbler Ridge Youth Services Society Fee Waiver Request” to request that Council approve fee waivers for the TRYSS to hold a Wake-a-Thon on April 10, 2014 in Room 5, Racquetball Courts, Curling Rink and labour.

• The Administrative Services Manager provided an overview,

briefly reviewed the Fee Waiver Policy and advised that Council approval for the labour rate is also being sought;

• Councillor Krakowka noted that the Fee Waiver Application form was submitted on March 10, 2014 and requested an explanation as to why this item is so late coming before Council;

• The Administrative Services Manager apologized for the lateness of this item, advising that clarification was needed for some of the items on the application and she was waiting for a response;


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• The Administrative Services Manager also advised the following: that there is uncertainty regarding labour availability; that staffing is present if the building is unlocked, and that only one staff person is needed at this event because there will be 5 chaperones; and

• Councillor Mackay stated that he supports this request and noted that this group did not apply for a Grant in Aid this year as they are looking after their own finances by fundraising, etc., and that this is nice to see.

2015-13-11 It was MOVED and SECONDED THAT Council approves the fee waiver to cover the cost of labour in

the amount of $236.23 for the Tumbler Ridge Youth Services Society Wake-A-Thon fundraiser event being held April 10 – 11, 2015.

CARRIED

8.7 FEE FOR SERVICE (FFS) and GRANT IN AID (GIA) APPLICATIONS FOR 2015

Report dated April 1, 2015 from the Finance Manager entitled “Fee for Service (FFS) and Grant in Aid (GIA) Applications for 2015” to review and discuss the FFS and GIA applications that were presented to Council at the Special Council meeting held March 5, 2015.

A discussion ensued, including the following:

• The CAO advised that this is an opportunity to continue and / or

finish discussions and that decisions can be made either at this time or later during the budget process;

• The CAO and the Finance Manager advised the difference

between FFS and GIA; the Finance Manager pointed out that some of the rationale for the FFS option is that the groups only have to apply once every three years; with the GIA option, applications have to be made every year and one of the problems with this is that the applications require a significant amount of Staff time and energy; and

• The Finance Manager pointed out that the budget has not yet

been received for TR Cares / Shelter Services and therefore the application is not complete; the CAO advised that this application is included in this report to ensure that Council is aware that it is in progress.

Councillor Kirby excused herself during the Grizfest discussion due to a conflict of interest.

• A one-time payment of $50,000 was made to Grizfest for 2014;


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• Councillor Howe noted that there may be less sponsorship money this year;

• Various reasons for and against the Grizfest application were

discussed; and

• Councillor Krakowka expressed concern that information was not being provided to Council on a timely basis; the CAO made an apology.

2015-13-12 It was MOVED and SECONDED THAT Council direct Staff to bring forward the TR Days Society /

Grizfest Fee for Service application for inclusion in budget discussions.

CARRIED

Councillor Kirby rejoined the meeting at 8:26 pm.

• Mayor McPherson expressed concern regarding the FFS applications that the District may not be able to guarantee amounts over a 3 year period given the downturn in the economy.

2015-13-13 It was MOVED and SECONDED THAT Council approve the Fee For Service applications for 2015,

2016 and 2017 for the following:

• Success by Six • Forever Young Society • TR Cares / Shelter Services, and • TR Community Arts Council

CARRIED

Councillors Kirby and Mackay voted in the negative.

8.8 ASSET MANAGEMENT PLAN GRANT Report dated April 1, 2015 from the Economic Development Officer

entitled “Asset Management Plan Grant” to request that Council support a grant for $10,000 from UBCM to be used toward the Asset Management Plan for the District of Tumbler Ridge.

2015-13-14 It was MOVED and SECONDED THAT Council support the grant application to UBCM in the amount

of $10,000 to be used toward the Asset Management Plan for the District of Tumbler Ridge.

CARRIED

9. COUNCILLOR’S BUSINESS

• Councillor Caisley Toured the Community Centre and noted the Ken McEachern did a

first class job; and Attended the Council budget meeting held March 26, 2015.


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• Councillor Kirby Nothing to report.

• Councillor Howe

Attended the recently held Sportsmans Association meeting; the gun range is not in compliance, eg the backstop needs to be fixed, barriers need to be installed, garbage needs to be cleaned up, etc.; the Association may be approaching Council for assistance; and the RCMP also use the gun range;

Asked whether the District owns the land where the gun range is located and whether this could be added to budget discussions.

Staff Direction

That Staff arrange a tour of Flatbed Falls when the weather improves.

Expressed concern regarding the issue of petty crime and suggested that perhaps the District could make trail cams available to residents for monitoring theft or wildlife; asked whether this item could be added to the budget discussions.

• Councillor Mackay

Recently returned after being away for 3 weeks; Currently reviewing the list of 130 recommendations for the Strategic

Plan, Community Tourism Plan and Council initiatives; Expressed concern regarding the vehicles parked in the lot behind

the Credit Union; if a bylaw or an amendment to the current bylaw is needed, then this should be expedited; the CAO advised that he is in contact with Walter Energy and advised that they intend to move the vehicles in the near future; it was also noted that some of the vehicle registrations have expired which means they are essentially abandoned vehicles; and

Mayor McPherson noted that a time sensitive clause should be included in the bylaw that deals with parking as the situation is ridiculous and also noted that the potholes on Southgate and Front Street do not appear to have been dealt with.

Councillor Mackay advised that he is bringing a Notice of Motion for the Council Meeting being held April 15, 2015 as follows: “THAT Council approve a road closure from Black Gold Realty to the end of Front Street and in front of Lakeview Credit Union for an event called Spring Fever being held April 25, 2015.”

2015-13-15 It was MOVED and SECONDED THAT Council support the “We Love Kids Day” being held June 5,

2015 by providing the Library with $200 to help offset the cost for children’s attendance.

CARRIED • Councillor Krakowka

Toured the VIC with the Building Services Manager and suggested the following: that an automated dog water service be provided, that an electric car charger could be installed, that garbage cans could be located at the back, that paving should be considered in the budget discussions;

Attended the Oldtimers and Avalanche Hockey Club games; Attended the Beer Gardens and noted they were well attended; Attended the recently held Sportsmans Association meeting and

reiterated Councillor’s Howe’s concerns;

Special Council Meeting Minutes April 1, 2015

Page 10 of 12 13

Attended a Library Board meeting and noted that the Library was charged $5.00 for photocopying services by the District and felt the Library should not have been charged; the CAO advised that he will look into this;

Asked why Tumbler Ridge was not participating in Trade Fairs that were being held in Prince George and Vancouver; the Mayor advised that Tumbler Ridge did attend Trade Fairs in Prince George and Vancouver last year, however the awareness of Tumbler Ridge was very limited and it was felt that it was unlikely that anyone from these areas actually would come to Tumbler Ridge, so a decision was made to concentrate on closer locations where the probability of people coming to Tumbler Ridge would be much higher; and

Attended a Success by Six event.

• Mayor McPherson Have not been well the last few weeks; A letter was sent to the Ministry of Transportation regarding Highway

52; Invited to a pie throwing contest, but cannot attend, however if any

Councillors would like to participate they can contact the Administrative Services Manager; and

Attended the tour of the Community Centre and found it to be very informative.

10. QUESTION AND ANSWER PERIOD

• The CAO advised that delivery of the new street sweeper is expected within the next 2 weeks and staff will be trained before it is used;

• The Mayor advised that the various campsites have time limits so there should not be a problem with construction workers occupying these sites and preventing tourists from be able to use them;

• Councillor Howe requested that Staff follow up with Borea to confirm that they do not intend to use campground sites for construction workers;

• The Fire Chief advised that he would review the campsite areas to determine whether they fall within the jurisdiction of the District of Tumbler Ridge; he noted that the District does not enforce outside of its jurisdiction;

• The CAO advised that there is a need to liaise with the Province as they have a monitoring responsibility as well, and will provide some background information on whether the jurisdiction falls under District, Provincial or Federal governments; and

• T. Croston said the gravel pit is a mess and asked whether help was available; Mayor McPherson and Councillor Howe advised that they will help.

11. RESOLUTION TO CLOSED MEETING 2015-13-16 It was MOVED and SECONDED

THAT the District of Tumbler Ridge Council meeting scheduled for April 1, 2015 be closed pursuant to the Community Charter provision Section 90 (1), (k) and 90(2) (b) as follows:


Page 11 of 12 14

90 (1) A part of Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary states and that, in the view of council, could reasonably be expected to harm the interests of the municipality if they were held in public.

90 (2) A part of a council meeting must be closed to the public if the subject matter being considered relates to one or more of the following:

(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both and a third party.

CARRIED

12. ADJOURNMENT

There being no further business the meeting was adjourned.

2015-13-17 It was MOVED and SECONDED THAT the Regular Meeting of the District of Tumbler Ridge Council

held on April 1, 2015, concluded at 11:15 pm.

CARRIED

Certified a true and correct copy of the minutes of the District of Tumbler Ridge Special Council meeting held on Wednesday, April 1, 2015. Mayor McPherson, Mayor Barry Elliott, Chief Administrative Officer


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Date Initiated By ItemPerson Assigned Comments or actions needed

Target date for Completion Status

Feb 18/15 Council Arena Cost Ken Breakdown of the cost per day to run the Community Centre Ice Rink

Apr 15, 2015 COMPLETE

Apr 1/15 Council TRMF Report Barry Move the Feb 26th report to the April 8th PPC Agenda

Apr 8/15 COMPLETE

Apr 1/15 Council Northeast Northern Rockies Avalance Awreness

Barry Move this report to the April 15/15 Council Agenda

Apr 15/15 COMPLETE

Nov 3/14 Council Fracking Jeanette Invitation has been extended; awaiting response from Kevin Heffernan

May 5/15 In Progress

Dec 16/15 Council Gary Paget - Expression of Appreciation

BarryObtain Information regarding naming as "honourary citizen" prior to next steps


Jan 7/15 Council HD Mining, CN, Glencore Jordan Council suggested arranging a forum style meeting with all companies in the surrounding area.


Feb 18/15 Council Visitor Information Centre Barry Report the current amount spent on the new VIC to date


Mar 18/15 Councillor Scott

CN Rail Jeanette To invite CN to appear before Council for a Q&A session


Mar 18/15 Council PNG - Rate Increases Jeanette To invite PNG to Council to explain rate increase; Staff to provide information to Council beforehand.


Apr 1/15 Council Wolverine Nordic Mountain Society Barry Staff to invite WNMS as a delegation to Council to discuss Emperor's Challenge


Apr 1/15 Council Flatbed Falls Tour Doug Staff to coordinate a tour of Flatbed Falls by Council


MEETING ACTION SUMMARY - COUNCIL MEETING - APRIL 15, 2015

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File : March 18, 2015 Attention: Mayor Don McPherson and Council District of Tumbler Ridge Box 100 Tumbler Ridge , BC, V0C 2W0 Sent via email: Dear Mayor Don McPherson and Council: Re: Northeast Northern Rockies Avalanche Awareness Project The Recreation Sites and Trails BC (RS&T BC) branch of the Ministry of Forests, Lands and Natural Resource Operations, would like to propose entering into a partnership with the District of Tumbler Ridge, to assist in developing a public safety advisory for Avalanche Awareness in the Northeast Northern Rockies. RS&T BC has a mandate to co-manage public recreation opportunities on Crown land. One initiative RS&T BC has undertaken is providing safety tools for backcountry users to conduct self-risk assessments when traveling in Avalanche Terrain. The Tumbler Ridge area is a highly sought-after mountain snowmobiling destination with several well-known riding areas. With most mountainous areas, encountering avalanche terrain is imminent, and Tumbler Ridge is no exception. However, with proper information the risk to backcountry users can be minimized. RS&T BC is working in partnership with the local TR Ridge Riders Snowmobile Club to manage the outdoor recreation experience in these areas by providing facilities to heighten comfort and safe enjoyment for the users. In addition, RS&T BC has also partnered with Avalanche Canada to produce Avalanche Terrain Exposure Scale (ATES) mapping for these same areas, to aid backcountry users in conducting self-risk assessments prior to entering into Avalanche Terrain areas.

Ministry of Forests, Lands and Natural Resource Operations

Recreation Sites and Trails Branch Peace Ft. Nelson District

Mailing Address: 9000 17th Street Dawson Creek, BC V1G 4A4

Tel: (250) 784-0178 Fax: (250) 784-0143

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In regards to Avalanche information, the Northeast portion of the Northern Rockies is a “data sparse’ region, meaning there is little snow condition information being collected on a regular basis. Collecting snow condition information is complex and requires large amounts of data to create an “Avalanche Forecast Report”, which is not a feasible solution at this time for the Northern Rockies. In lieu of a full Avalanche Forecast for the Northeast Northern Rockies, the professionals at Avalanche Canada suggest a user based observation reporting system. To aid in this concept, RS&T BC would like to partner with the Tumbler Ridge District to go one step further and have an Avalanche professional provide a public snow pack condition report for the well-known riding area to give the backcountry outdoor users additional information so they can make even better self-risk assessments prior to entering into Avalanche Terrain. The proposal is to partner with the local governments of Tumbler Ridge, Chetwynd and Mackenzie, along with the RS&T BC program, each contributing $2,500.00 to total $10,000.00. the funds would be used to contract an Avalanche Professional to provide snow conditions for the: Core Lodge; Wolverine; Bull Moose; Burnt River; Hasler; Silversands; Pine Bowl and Morfee Mount riding areas. The Avalanche professional would conduct a minimum of one monthly snow condition report for all of the areas. This information would then be supplied to Avalanche Canada’s Mountain Information Network, and in turn back to the public users. I respectively request that this proposal be considered and, if you have any questions please contact me at your convenience. Yours truly,

Tim Bennett, Recreation Officer Peace Fort Nelson Forest Recreation District Recreation Sites and Trails BC Ministry of Forests, Lands and Natural Resource Operations Attachments:

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