regular council meeting - wetaskiwin

Regular Council

Meeting May 13, 2019

4:00 P To be held in Council

Chambers Page

1. CALL TO ORDER

2. ADOPTION OF AGENDA

3. APPROVAL OF MINUTES

5 - 17 a) Adoption of the Minutes

That City Council adopts that the minutes of the April 23, 2019 Regular Council meeting and the April 23, 2019 Committee of the Whole meeting as presented.

4. PUBLIC HEARINGS

18 - 19 a) Land Use Bylaw Amendment - Signs

5. COUNCIL ATTENDANCE REPORTS

20 - 22 a) Council Attendance Reports

That City Council receives the Council Attendance Reports as information.

6. BYLAWS

23 - 27 a) Bylaw 1923-19 Land Use Bylaw Amendment - Signs

That City Council give second reading to Bylaw 1923-19.

That City Council give third and final reading to Bylaw 1923-19.

28 - 33 b) Bylaw 1924-19 Amendment to the Development, Safety Codes, and Engineering Fees Bylaw

That City Council give first reading to Bylaw 1924-19.

34 - 64 c) Bylaw 1927-19 Tax Rate Bylaw


of 178

Page

That City Council give second reading to Bylaw 1927-19.

That City Council give unanimous consent to third reading of Bylaw 1927-19.

That City Council give third and final reading to Bylaw 1927-19.

65 - 70 d) Bylaw 1929-19 Land Use Bylaw Amendment - Plan7721760, Block 4, Lot 55


That City Council schedule a public hearing regarding Bylaw 1929-19 on Monday June 10, 2019 to be held at 4:00 pm in Council Chambers in accordance with the public hearing policy.

71 - 75 e) Bylaw 1901 Amendment to the Waste Management bylaw 1877-16

That City Council lifts motion 103/18 from the table: COUNCILLOR HILGARTNER 103/18 MOVED that City Council gives bylaw #1901-18 third reading.

That City Council gives bylaw #1901-18 third reading.

76 - 91 f) Bylaw 1930-19 Waste Management Bylaw

That City Council gives first reading to bylaw 1930-19.

7. NEW AND UNFINISHED BUSINESS

92 - 97 a) Highway 13 and 47 Street Intersection Improvement Design

That City Council approve $36,900 for the Highway 13 and 47 Street intersection upgrade design to be funded through unspecified reserves.

That Administration introduce this matter to the County of Wetaskiwin as discussions related to Transportation are part of the pending Intermunicipal Collaboration Framework (ICF) discussions.

98 - 106 b) Nepotism Policy HR-016

That City Council approve the City of Wetaskiwin Nepotism Policy as presented.

That City Council accept the City of Wetaskiwin Nepotism Procedure

of 178

Page

as information.

107 - 122 c) Recreation Fees and Charges Policy CS-003

That City Council approves the Recreation Fees and Charges Policy CS-003 be approved as presented and accepts procedures CS-003-1 as information.

123 - 149 d) Recreation Facilities and Scheduling Priorities and Facility Allocations CS-005

That City Council approves the Recreation Facilities Scheduling Priorities and Facility Allocations CS-005 and accepts CS-005-1 as information.

150 - 155 e) Monthly Financial Report

That City Council receives the financial report for the period ending March 31, 2019 as information.

156 - 162 f) By-Election 2019

That City Council receive the letter of resignation of Patricia MacQuarrie dated April 24,2019 and received on April 25, 2019, as information.

That City Council directs Administration to request an extension of legislated 90-day By-election timeframe from the Minister of Municipal Affairs.

That City Council hold a By-election to fill one vacant position of Councillor to be held on July 24th, 2019, unless an extension is authorized by the Minister.

That City Council appoints Jacqueline Pelechytik, Legislative Officer, as the Returning Officer for the By-election.

That City Council approves holding an advance vote for the By-election.

That City Council approves holding an institutional vote for the By-election.

That City Council allocates $30,000 from unspecified reserves for the purpose of conducting the By-election.

163 - 165 g) Deputy Mayor Schedule

That City Council repeals the Deputy Mayor Schedule as approved

of 178

Page

by motion 410/18, and approves the Deputy Mayor Schedule as presented.

166 - 167 h) Canadian Association of Municipal Administrators’ Long Service Award

That City Council recognizes Mr. Tarnawsky for receiving the CAMA’s Long Service Recognition Award.

168 - 169 i) Wetaskiwin and Area Amateur Football

That City Council direct staff to evaluate and bring forward for Council consideration options to enable WDAFA to hold a football season in 2019, as well as in future years, in a manner that ensures high school football and community soccer are not adversely affected.

170 - 171 j) Local Commuter/Transit Opportunities

That City Council direct staff to bring forward a plan of action with timeframes and required resourcing to evaluate opportunities for On-Demand and Commuter Transportation Option.

8. COUNCIL SCHEDULE

172 - 176 a) Council Schedule

That City Council accepts the Council Schedule as information.

9. IN CAMERA ITEMS

177 - 178 a) Closed Session – Sections 21, 24, 27

That City Council proceeds with the meeting in a closed session to discuss a matter which falls under Sections 21, 24, and 27 of the Freedom of Information and Protection of Privacy Act exceptions to disclosure.

That City Council continues the Regular Council Meeting in public.

10. ADJOURNMENT

of 178

Request for Decision Meeting Date:May 13, 2019

DepartmentRepresentative:

N/A

Adoption of the Minutes

RFD PurposeAttached are the minutes of the April 8, 2019 RegularCouncil meeting are presented for Council’s adoption.

Report

The minutes of the April 23, 2019 Regular Council Meeting April 23, 2019 Committee of the Whole Meeting

are presented for Council’s review.

LegislativeBackground

N/A

Recommendation(s)(I move) that City Council adopts the minutes of the April23, 2019 Regular Council meeting and the April 23, 2019Committee of the Whole meeting as presented.

Strategic Connection

StrategicPlan Goals

Building the Community

Building the Economy

Building Infrastructure

Building Strong Government

Strategic PlanAction Items

N/A.

Municipal PlansN/A

Policiesand Bylaws

N/A

AGENDA ITEM # 3. a)

Adoption of the Minutes of 178

Other Legislationor Agreements

Section 208 of the Municipal Government Act requires thatminutes are drafted for each meeting and that they aresubsequently presented for adoption.

Implications

a) Financial: N/A

b) Legal / Risk: Once adopted, the minutes of the Regular Council

meeting and the Committee of the Whole become alegal, permanent record of the City and are publicdocuments.

c) Program or Service: N/A

d) Organizational: N/A

Next StepsOnce adopted, the minutes shall be signed and sealed,and shall be posted on the City website for publicinspection.

Stakeholder orCommunication

Strategy

1. The minutes shall be posted to the City website for publicinspection.

Alternate Options

If Council does not wish to support the recommendation,the following alternatives could be considered:

Council may make amendments to the minutes tocorrect any errors.

SupportingDocuments

Attached: On Request: N/A:

1. Regular Council Meeting Minutes – April 23, 20192. Committee of the Whole Meeting Minutes – April 23, 2019

Drafted By: Reviewed By: Approved By:

AGENDA ITEM # 3. a)


MINUTES OF THE CITY OF WETASKIWIN REGULARCOUNCIL MEETING HELD IN CHAMBERS OF CITY HALLTUESDAY, APRIL 23, 2019 AT 4:00 PM

PRESENT Mayor Tyler Gandam

Councillor Dean Billingsley

Councillor Pamela Ganske

Councillor Alan Hilgartner

Councillor Kevin Lonsdale

Councillor Wayne Neilson

Councillor Patricia MacQuarrie

STAFF PRESENTPeter Tarnawsky, City ManagerJacqueline Pelechytik, Legislative OfficerKarin Boddy, Executive Assistant

Sue Howard, Director of Infrastructure and OperationsKevin Lucas, Director of Community ServicesJamie Wilkinson, Fire ChiefLisa Novotny, Manager of Engineering and DevelopmentRen Goode, Communications Manager

CALL TO ORDERMAYOR TYLER GANDAM called the Regular Council Meetingto order at 4:01PM

PROCLAMATIONS

National Day ofMourning

PROCLAIMED BY MAYOR TYLER GANDAMThat City Council pronounce a Day of Mourning and lower flags tohalf-mast on April 28, in recognition of the National Day of Mourning.

ADOPTION OFAGENDA

Adoption of theAgenda

The agenda must be adopted at the beginning of every CityCouncil Meeting.

130/19 MOVED BY COUNCILLOR PATRICIA MACQUARRIEThat City Council approves the Agenda with the addition of the

AGENDA ITEM # 3. a)


Regular CouncilApril 23, 2019

following items:7(d) Notice of Motion - Local Commuter Transit Matter7(e) Notice of Motion - Wetaskiwin and Area Amateur Football7(f) Closed Session Item - Legal Matter Section 27 of theFreedom of Information and Protection of Privacy Act

CARRIED

APPROVAL OFMINUTES

Adoption of theMinutes

Attached are the minutes of the April 8, 2019 Regular Councilmeeting that were presented for Council’s adoption.

131/19 MOVED BY COUNCILLOR PATRICIA MACQUARRIEThat City Council adopts the minutes of the April 8, 2019Regular Council meeting as presented.

CARRIED

DELEGATIONS

Special Olympics

132/19

While representatives of Special Olympics Wetaskiwin werenot in attendance, City Council gave their congratulations tothe Special Olympics in their absence.

MOVED BY MAYOR TYLER GANDAMThat City Council formally and publicly acknowledge andrecognize the participation of players, coaches and volunteersin the Special Olympics Wetaskiwin, and receive thedelegation as information.

CARRIED

BYLAWS

Land Use BylawAmendment - Signs

As part of annual budget preparation, fees and charges arereviewed to ensure appropriate recovery of costs, wherepossible. During that process Administration identified sometypes of sign permits fees that do not achieve cost recovery,and prepared a Land Use Bylaw amendment to adjust suchfees for Council's consideration.

133/19 MOVED BY COUNCILLOR DEAN BILLINGSLEY

AGENDA ITEM # 3. a)



That City Council give first reading to bylaw 1923-19.

CARRIED

134/19 MOVED BY COUNCILLOR DEAN BILLINGSLEYThat City Council direct Administration to schedule a PublicHearing for May 13, 2019 to be held at 4:00 pm in CouncilChambers in accordance with the public hearing policy.

CARRIED

Wastewater Bylaw Administration prepared an updated Wastewater bylaw whichreflects the current needs of wastewater functions in the City,best practice, and regulatory requirements. The draft bylawalso includes fee changes.

In Attendance: Sue Howard, Director of Infrastructure andOperations

135/17MOVED BY COUNCILLOR WAYNE NEILSONThat City Council give first reading to bylaw #1925-19.

CARRIED

136/19 MOVED BY COUNCILLOR WAYNE NEILSONThat City Council give second reading to bylaw #1925-19.

137/19

Vote onmotion136/19

MOVED BY COUNCILLOR PATRICIA MACQUARRIEThat City Council amend the motion on the floor so asto change schedule B, section 2.b. to read "per unit."

CARRIED

CARRIED

138/19 MOVED BY COUNCILLOR PATRICIA MACQUARRIEThat City Council gives unanimous consent to presentingbylaw 1925-19 for third reading at this meeting.

CARRIED

139/19 MOVED BY COUNCILLOR PATRICIA MACQUARRIEThat City Council give third and final reading to bylaw #1925-

AGENDA ITEM # 3. a)



19.

CARRIED

Waterworks Bylaw Administration prepared an updated Waterworks bylaw whichreflects the current needs of waterworks functions in the City,best practice, and regulatory requirements. The draft bylawalso includes fee changes.


140/19 MOVED BY COUNCILLOR KEVIN LONSDALEThat City Council gives first reading to bylaw 1926-19.

CARRIED

141/19 MOVED BY COUNCILLOR KEVIN LONSDALEThat City Council gives second reading to bylaw 1926-19.

CARRIED

142/19 MOVED BY COUNCILLOR PATRICIA MACQUARRIEThat City Council remove item 2.t under definitions.

CARRIED

143/19 MOVED BY COUNCILLOR KEVIN LONSDALEThat City Council gives unanimous consent to a third and finalreading of bylaw 1926-19 at this meeting.

CARRIED

144/19 MOVED BY COUNCILLOR WAYNE NEILSONThat City Council gives third and final reading to bylaw 1926-19.

CARRIED

NEW ANDUNFINISHEDBUSINESS

Tendering andPurchasing Policy FI-009

The existing tendering & purchasing policy is outdated andcontains processes that are not best practice or even legal.Administration has prepared a revised policy that ensures thatthe City is operating within industry best practice as well asfollowing all relevant laws.

AGENDA ITEM # 3. a)




145/19 MOVED BY COUNCILLOR PATRICIA MACQUARRIEThat City Council approves policy FI-009 and acceptsprocedures FI-009-1 as information and to further repeal anyprevious tendering and purchasing policy.

CARRIED

146/19 MOVED BY COUNCILLOR PATRICIA MACQUARRIEThat City Council directs Administration to complete city widetraining to ensure all city purchases are following this policy.

CARRIED

Peace Cairn Design Administration was seeking Council’s approval to relocate thePeace Cairn to the water tower park for permanent locationand dedication as an historical site.


147/19 MOVED BY COUNCILLOR PAMELA GANSKEThat City Council approves the Relocation of the Peace CairnOption 2 and that Administration tender for this work to becompleted as soon as possible ensuring that no more than$125,000 from reserves.

148/19

Vote onmotion147/19

MOVED BY COUNCILLOR WAYNE NEILSONThat City Council refer the matter to administration tobring back a costing report to a future council meeting.

DEFEATED

CARRIED

CommitteeAppointments -

Due to resignations from the Community EngagementCommittee, there were five vacancies on the Committee. As

AGENDA ITEM # 3. a)



CommunityEngagementCommittee

such, Administration advertised to fill the vacancies andapplicants were brought forward for formal appointment to theCommittee.

In Attendance: Jacqueline Pelechytik, Legislative Officer

149/19 MOVED BY COUNCILLOR WAYNE NEILSONThat City Council appoints the following members at large tothe Community Engagement Committee:

1. Mary Lang

2. Sam McDowell

3. Sara Wichers

4. Johan Wichers

5. Sue Howard

CARRIED

Notice of Motion -Wetaskiwin and AreaAmateur Football

Given by Councillor Kevin Lonsdale

Notice to provide the following motion at the May 13 meeting:That City Council direct staff to evaluate and bring forward forCouncil consideration options to enable WDAFA to hold afootball season in 2019, as well as in future years, in a mannerthat ensures high school football and community soccer arenot adversely affected.

Notice of Motion -Local/CommuterTransit Matter

Given by Councillor Wayne Neilson

Notice to provide the following motion at the May 13 meeting:That City Council direct staff to bring forward a plan of actionwith timeframes and required resourcing to evaluateopportunities for On-Demand and Commuter TransportationOptions.

Closed Session -Legal Matter S27 of

The Municipal Government Act, Section 197(2) allows Councilto close a portion of its meeting to the public if the matter to be

AGENDA ITEM # 3. a)



FOIP discussed falls within one of the exceptions to disclosure inDivision 2 of Part 1 of the Freedom of Information andProtection of Privacy Act.

In Attendance:All Members of CouncilPeter Tarnawsky, City Manager, to provide advice

150/19 MOVED BY COUNCILLOR PATRICIA MACQUARRIEThat City Council close the meeting to discuss a matter thatfalls under Section 27 of the Freedom of Information andProtection of Privacy Act, at 5:25PM.

CARRIED

151/19 MOVED BY COUNCILLOR PAMELA GANSKEThat City Council continue the Regular Council Meeting inpublic at 6:13PM.

CARRIED

152/19 MOVED BY COUNCILLOR ALAN HILGARTNERThat City Council stay the course on the legal matter inaccordance with the legal opinion.

CARRIED

ADJOURNMENT

Adjournment

153/19 MOVED BY COUNCILLOR ALAN HILGARTNERThat City Council adjourn the meeting at 6:16PM.

CARRIED

TYLER GANDAM,MAYOR

PETER TARNAWSKY,CITY MANAGER

AGENDA ITEM # 3. a)


MINUTES OF THE CITY OF WETASKIWIN COMMITTEE OFTHE WHOLE MEETING HELD IN COMMITTEE ROOM OF CITYHALL TUESDAY, APRIL 23, 2019 AT 1:30 PM

PRESENT Mayor Tyler Gandam

Councillor Dean Billingsley

Councillor Pamela Ganske

Councillor Alan Hilgartner

Councillor Kevin Lonsdale

Councillor Wayne Neilson

Councillor Patricia MacQuarrie

STAFF PRESENTPeter Tarnawsky, City ManagerJacqueline Pelechytik, Legislative OfficerKarin Boddy, Executive Assistant

Sue Howard, Director of Infrastructure and OperationsKevin Lucas, Director of Community ServicesLisa Novotny, Manager of Engineering and DevelopmentRen Goode, Communications ManagerLeah Latimer, Human Resources Coordinator

CALL TO ORDERDEPUTY MAYOR GANSKE called the Committee of theWhole meeting to order at 1:30PM.

NEW ANDUNFINISHEDBUSINESS

CouncilRemunerationReview

At the March 25, 2019 Committee of the Whole meeting, theCommittee discussed the Council Remuneration policy. TheCommittee further gave informal direction that Administrationbring back a Council Remuneration package for deliberation ata subsequent Committee of the Whole Meeting.

In Attendance: Jacqueline Pelechytik, Legislative Officer

Action: The Committee was of the consensus that a draftCouncil Remuneration Policy should be brought before Councilfor approval at the May 27, 2019 Regular Council Meeting andthat the draft should reflect the Committee discussionconcerning per diem-eligible Council activities.

AGENDA ITEM # 3. a)


Committee of the WholeApril 23, 2019

CompensationSurvey

The Committee discussed potential municipal comparators forthe upcoming corporate salary review.

In Attendance: Leah Latimer, Human Resources Coordinator

Action: The Committee received the Salary Survey potentialcomparators as information.

Hillside Rural CrimeWatch

Mayor Tyler Gandam was in attendance to speak to theHillside Rural Crime Watch app, which would allow Wetaskiwinand Area residents to report incidents and allow for betteranalytics for local law enforcement. Furthermore, the appwould require no monetary commitment from the City ofWetaskiwin.

Action: N/A

PACE ReportUpdate

At the December 17, 2018 Regular Council Meeting, CityCouncil directed Administration to bring back a report outliningthe Province of Alberta's PACE program. As no updates havecome forward from the Provincial Government, Administrationhad nothing to report.


Action: The Committee accepted the PACE update asinformation.

Capital Update The Committee was provided with an update on in progressand complete capital projects.

In Attendance: Lisa Novotny, Manager of Engineering andDevelopment

Action: The Committee received the Capital Projects Update

AGENDA ITEM # 3. a)



as information.

Emergency ShelterAdministrativeUpdate

A verbal update of the Temporary Emergency Shelter includingstatistics on visits per month as well as any updates on apermanent solution moving forward.

In Attendance: Kevin Lucas, Director of Community Services

Action: The Committee received the update as information.

Council Action TaskList

The Council Action Task Summary provides the Committeewith an update on motions made by City Council andAdministration’s progress in completing action items resultingfrom such motions.

Action: The Committee accepted the report as information.

Closed Session -Section 24 of FOIPAdvice from Officials

Pursuant to the Committee of the Whole bylaw and theMunicipal Government Act, Section 197(2) of the MunicipalGovernment Act allows Council to close a portion of itsmeeting to the public if the matter to be discussed falls withinone of the exceptions to disclosure in Division 2 of Part 1 of theFreedom of Information and Protection of Privacy Act. TheCommittee exercised this provision.

In attendance:All Members of CouncilPeter Tarnawsky, City Manager for AdviceSue Howard, Director of Infrastructure and Management forAdvice

005/19 MOVED BY COUNCILLOR PATRICIA MACQUARRIEThat the Committee close a portion of this meeting pursuant toSection 24 of the Freedom of Information and Protection ofPrivacy Act at 2:50PM.

CARRIED

006/19 MOVED BY COUNCILLOR PATRICIA MACQUARRIE

AGENDA ITEM # 3. a)



That the Committee continue the remainder of this meeting inpublic at 3:50PM.

CARRIED

ADJOURNMENT DEPUTY MAYOR GANSKE adjourned the meeting at 3:50PM.

PAMELA GANSKE,DEPUTY MAYOR

PETER TARNAWSKY,CITY MANAGER

AGENDA ITEM # 3. a)


AGENDAPUBLIC HEARING OF COUNCIL FOR BYLAW 1923-19

CITY HALL, 4705 – 50 AVENUE, WETASKIWIN

MAY 13, 2019 AT 4:00 P.M.

1. Opening of Public Hearing for Bylaw 1923-19

2. Purpose of Bylaw 1923-19

The purpose of Bylaw 1923-19 is to amend the City of Wetaskiwin Land UseBylaw specifically Section 7.6 related to signage as follows:

Amend the definition of facia and wall signs Remove the fee and term of permits from related to signs from the

Land Use Bylaw Ensure that permit review process achieves cost recovery

3. Confirmation of Notice

Notice was provided to affected property owners; and

Notice was placed in the May 1st and May 8th editions of the Wetaskiwin TimesAdvertiser; and

Notice of this public hearing was posted on the City of Wetaskiwin website.

4. Report from Development Services

As part of the annual budget preparation, fees and charges are reviewed to ensurewhere possible they cover the cost of providing services. During that processAdministration identified some types of sign permits that do not achieve costrecovery. Bylaw 1923-19 was drafted to reflect the following proposed changes andto update some sign definitions in the Land Use Bylaw:

Definitions

Amend the definition of Fascia Signs to include side or rear of the building opposedto only front.

Amend Wall Signs by deleting “signs fastened” on a wall to only “signs painted” ona wall.

Portable Sign Regulations

Remove the permit fee and the number of days a permit is valid. This will be added

AGENDA ITEM # 4. a)

Land Use Bylaw Amendment - Signs of 178

to the Engineering and Development Fee Bylaw by Bylaw 1924-19

Sign Permit Fees

Delete the sign permit fees. This will be added to the Engineering and DevelopmentFee Bylaw by Bylaw 1924-19

Requirement for fees related to:

All portable signs (including non-profit) which are currently free.

One-time permit fees for the following sign types:Awning, banner, canopy, electronic message, fascia, fence, fixed, flashing,freestanding, low, multiple tenant, neighbourhood identification, non-fixed, peddler,pole, projecting and roof. Currently the fee for these signs is included in theirbusiness license.

5. Written Submissions

6. Persons Wishing to be Heard

7. Closure of Public Hearing for Bylaw 1923-19

This bylaw is considered as an agenda item later in this Council Meeting.

AGENDA ITEM # 4. a)

Land Use Bylaw Amendment - Signs of 178



N/A

Council Attendance Reports

RFD Purpose

City Council will give verbal reports of the meetings, events,and training they have attended which are received asinformation by Council as a whole.

ReportCouncil reports are provided for information as a way toensure open government and increase communicationwithin Council and with the public.


N/A

Recommendation(s)(I move) that City Council receives the Council AttendanceReports as information.


StrategicPlan Goals

Build ing the Com m unity

Build ing the Ec onom y

Build ing Infra struc ture

Build ing Strong Gove rnm e nt


N/A.

Municipal Plans N/A.

AGENDA ITEM # 5. a)

Council Attendance Reports of 178

Policiesand Bylaws

Pursuant to Section 11 of the Council Remuneration Policy,no per diem shall be awarded to a member of Council untilafter a report has been provided to Council as a whole.

Pursuant to the Procedural Bylaw 1919-18, if any member ofCouncil wishes to provide a notice of motion, they shall doso during this agenda item.


N/A.

Implications

a) Financial: “None at this time”.

b) Legal / Risk: “None at this time”.

c) Program or Service: “None at this time”.

d) Organizational: “None at this time”.

Next Steps N/A


Strategy

Council Attendance Reports are reported to the public bybeing included in the Council Agenda.

Alternate Options City Council may request more information on event

attendance.

SupportingDocuments


1. Council Attendance Reports


Karin Boddy

AGENDA ITEM # 5. a)


MAYOR TYLER GANDAM

April 5-7April 10April 12April 16April 16April 18April 23April 23April 23April 25April 26

Provincial Jr. B Hockey ChampionshipsReading Luau at Parkdale SchoolSafe & Healthy Communities CommitteeWetaskiwin Wellness Committee MeetingFCSS Advisory BoardPipestone Flyer Grand OpeningCommittee of the WholeRegular Council MeetingCounty Mix and MingleNorQuest Open HouseChamber Luncheon

April 27April 27

Volunteer for Annual Earth DayWetaskiwin Hall of Fame Dinner

COUNCILLOR DEAN BILLINGSLEY COUNCILLOR PAMELA GANSKE

April 23April 23April 23

Committee of the WholeRegular Council MeetingCounty Mix and Mingle

April 8April 8April 12April 16April 23April 23April 23

CAPE Engagement SessionRegular Council MeetingChamber LuncheonLibrary Finance & Board MeetingCommittee of the WholeRegular Council MeetingCounty Mix and Mingle

COUNCILLOR ALAN HILGARTNER COUNCILLOR WAYNE NEILSON

April 9-12April 23April 23April 23

ARB Training (Edmonton)Committee of the WholeRegular Council MeetingCounty Mix and Mingle

April 2April 5-7April 8April 8April 9April 11April 12April 13April 16April 17April 23April 23April 23April 25April 25April 27April 27

Community Engagement Committee MeetingProvincial Jr. B Hockey ChampionshipsJames Gilbert FuneralRegular Council MeetingProvincial Candidates ForumPWT Transportation MeetingFCSS Volunteer Appreciation LuncheonLegacy View Grand OpeningProvincial ElectionMeeting/ Tour with CAO Peter TarnawskyCommittee of the WholeRegular Council MeetingMix and Mingle with County of WetaskiwinNorquest College Open House40th Anniversary of Wetaskiwin Music FestivalVolunteer for Annual Earth DayWetaskiwin Hall of Fame Dinner

COUNCILLOR KEVIN LONSDALE COUNCILLOR PATRICIA MACQUARRIE

April 4April 8April 9April 11April 12April 18April 23April 23April 25April 26April 27

Local Improvement Open HouseRegular Council MeetingCandidate ForumSouthland Transit PresentationVolunteer Appreciation CelebrationPipestone Flyer Grand OpeningRegular Council MeetingCounty Meet and MingleNorquest Open HouseCity Hall TourSports Hall of Fame

April 2-5April 8April 12April 23April 23April 23

EDA ConferenceRegular Council MeetingAUMA Governance CommitteeCommittee of the WholeRegular Council MeetingCounty Mix and Mingle

AGENDA ITEM # 5. a)


Request for Decision Meeting Date: May 13, 2019


Lisa NovotnyManager ofEngineering andDevelopment

Bylaw 1923-19 Land Use Bylaw Amendment -Signs

RFD Purpose

As part of annual budget preparation, fees and chargesare reviewed to ensure where possible they recover thecost of providing services. During that processAdministration identified some types of sign permits that donot achieve cost recovery.

Report

The City of Wetaskiwin Land Use Bylaw (LUB) 1804-13,establishes fees related to sing permits. Currently permit feesare only charged for billboard signs and “for profit”portable signs. All remaining signs do not require fees as theLUB their permit fee is currently included in their businesslicense fee and portable sign permits for “non-profit”organizations are free.

As sign permit applications require the same amount oftime to review and prepare, it is recommended that permitfees be charged for most sign types and all portable signapplications.

In 2018 Development Services issued 215 sign permits. Ofthese, only 113 (52.5%) of these permits were charged feestotalling $9,240.00. Had fees been charged for theremaining 102(47.5%), an additional $9,040 would havebeen collected.

To that end, Bylaw 1923 -19 has been prepared andrecommends changes to Part 7, Section 7.6 being the SignRegulations. The proposed changes are as follows:

Definitions Amendment to the definition of Fascia Sign to

AGENDA ITEM # 6. a)

Bylaw 1923-19 Land Use Bylaw Amendment - Signs of 178

include side or rear of the building opposed to onlyfront.

Amendment to the definition of Wall Sign to delete“signs fastened” on a wall to only “signs painted” ona wall.

Portable Sign Regulations Remove the permit fee and the number of days a

permit is valid. This is proposed to be added to theEngineering and Development Fee Bylaw 1858-15(amending bylaw 1924-19).

Sign Permit Fees Delete the sign permit fees – this will be added to the

Engineering and Development Fee Bylaw 1858-15.

Requirement for fees related to:All portable signs including non profit which are currentlyfreeOne-time permit fees for the following sign types

Awning Signs, Banner Signs, Canopy Signs, ElectronicMessage Signs, Fascia Sign, Fence Sign, Fixed Signs,Flashing Signs, Freestanding Signs, Low Signs, MultipleTenant Signs, Neighborhood Identification Signs, Non-Fixed Signs, Peddler Signs, Pole Sign, Projecting Signs,and Roof Signs. Currently the fee for these signs isincluded in their business license.

Approval of Bylaw 1923-19 is recommended.


Council considered this item and gave Bylaw 1923-19first reading at the April 23, 2019 regular councilmeeting.

A public hearing related by Bylaw 1923-19 was\willbe held earlier in this meeting.

Recommendation(s)

1. (I move) that City Council give second reading toBylaw 1923-19.

2. (I move) that City Council give third and final readingto Bylaw 1923-19.


AGENDA ITEM # 6. a)


StrategicPlan Goals






Strategy: Ensure the City is an efficient and effectiveorganization and that residents and businesses see value fortheir tax dollars.

Municipal Plans N\A

Policiesand Bylaws

This bylaw amendment is consistent with the bylawamendment process established in the Land Use Bylawbeing 1804-13.


The proposed bylaw amendment is consistent with theMunicipal Government Act.

Implications

a) Financial: The fees proposed would cover the cost of the

development review process. If approved the Engineering and Development Fees

bylaw will need to be amended to reflect the feesproposed by City Council.

b) Legal / Risk: None at this time.

c) Program or Service: Non-Profit organizations could still apply for Grant In

Aide to cover the expense of sign permits related toevents.

d) Organizational: The sign review process would not be affected.

Next Steps Complete communication strategy.

AGENDA ITEM # 6. a)



Strategy

1. Provide notices to affected property owners2. Provide notices to affected sign companies.3. Provide notice to affected non-profit organizations.

Alternate Options

City Council may defeat Bylaw 1923-19. City Council may propose amendments to Bylaw

1923-19.

SupportingDocuments


1. Proposed Bylaw 1923-19


AGENDA ITEM # 6. a)


BYLAW NO. 1923-19OF THE

CITY OF WETASKIWININ THE PROVINCE OF ALBERTA

A BYLAW OF THE CITY OF WETASKIWIN IN THE PROVINCE OFALBERTA TO AMEND BYLAW NO. 1804-13 BEING THE LAND USEBYLAW.

WHEREAS, pursuant to the Municipal Government Act, Chapter M-26, R.S.A. 2000, withamendments thereto, Council of the City of Wetaskiwin may regulate and control the use anddevelopment of land and buildings in the City; and

WHEREAS, the Land Use Bylaw currently contains the regulations and fees related tosignage; and

WHEREAS, the purpose of Bylaw 1923-19 is to amend the regulation of signage in the LandUse Bylaw and remove all fees related to signs from the Land Use Bylaw and amalgamatethem in the Safety Codes Permits, Development Permits, Development and EngineeringFees and Charges Bylaw; and

NOW THEREFORE, the Municipal Council of the City of Wetaskiwin duly assembled herebyenacts as follows:

1. That Part 7, Section 7.6.2.14 be replaced with the following:

14. Fascia Sign: means a sign placed flat and parallel to the face, side or rear ofthe building so that no part projects more than 0.4 m from the building;

2. That Part 7, Section 7.6.2.44 be replaced with the following:

44. Wall Sign means a sign painted on a wall at a level where the bottom of thesign is less than 2.4m above grade;

3. That Part 7, Section 7.6.7.24.3 of the Portable Sign Regulations be deleted.

4. That Part 7, Section 7.6.12 being the Sign Permit Fees be deleted.

This bylaw shall come into full force and effect on the date of signing.

Read a first time this 23 day of April, 2019.

Read a second time this day of , 2019.

Read a third time this of , 2019.

TYLER GANDAM, MAYOR

PETER TARNAWSKY, CITY MANAGER

AGENDA ITEM # 6. a)




Lisa Novotny,Manager ofEngineering andDevelopment

Bylaw 1924-19 Amendment to Development,Safety Codes and Engineering Fee Bylaw

RFD Purpose

Fees and charges are periodically reviewed to ensure thatthe costs for providing services are recovered. Many signpermits are currently free but require the same amount oftime to prepare as those we are currently subject to a fee.

Report

Bylaw 1830-14 established development, safety codes andengineering fees. As part of the 2019 budget process areview of our sign fees was conducted to see if the fees arecovering the costs for providing the service.

As all sign permit applications require the same amount oftime to review and prepare, it is recommended that permitfees be charged for most sign types and all portable signapplications. Currently the non-profit portable signs areexempt from fees.

In 2018 Development Services issued 215 sign permits. Ofthese, only 113 (52.5%) of these permits were charged feestotaling $9,240.00. Had fees been charged for theremaining 102 (47.5%), an additional $9,040 would havebeen collected.

Bylaw 1924-19 would amend the Development, SafetyCodes and Engineering Fee Bylaw by adding the followingSign fees:

Awning, Banner, Canopy, Electronic Message,Fascia, Fence, Fixed, Flashing, Freestanding, Low,Multiple Tenant, Neighborhood Identification, Non-

AGENDA ITEM # 6. b)

Bylaw 1924-19 Amendment to the Development, Safety Codes, and Engineerin... of 178

fixed, Peddler, Pole, Projecting, Roof ($100 one-timefee).

Portable ($90 for 3 months or $250 annually). Billboard ($500 annually).

Approval of Bylaw 1924-19 is recommended.


Bylaw 1830-14 received third readings on January 27, 2014.

Recommendation(s)(I move) that City Council give first reading to Bylaw 1924-19.


StrategicPlan Goals







Municipal Plans N/A

Policiesand Bylaws

N/A


The Municipal Government Act provides the opportunity tomunicipalities to establish fees and charges by bylaw.

Implications

a) Financial: The fees proposed would cover the cost of the

development review process. If approved the Engineering and Development Fees

bylaw will need to be amended to reflect the feesproposed by City Council.

AGENDA ITEM # 6. b)



c) Program or Service: Non-Profit organizations could still apply for Grant In

Aide to cover the expense of sign permits related toevents.

d) Organizational: The sign review process would not be affected.

Next Steps

1. Notify non-profit organizations and sign companies ofthe proposed amendments.

2. Present Bylaw 1924-19 to Council for consideration of2nd and 3rd reading at a subsequent Council Meeting.


Strategy

Non-profit organizations and sign companies shall benotified of the proposed amendments.

Alternate Options

1. City Council may propose amendments to bylaw 1924-19.

2. City Council may defeat bylaw 1924-19.

SupportingDocuments


1. Proposed Bylaw 1924-19 Amendments Development, Safety Codes andEngineering Fees


AGENDA ITEM # 6. b)


BYLAW NO 1924 -19

OF THECITY OF WETASKIWIN

IN THE PROVINCE OF ALBERTA

A BYLAW TO AMEND BYLAW 1830-14 WHICH ESTABLISH FEES FOR SAFETYCODES PERMITS, DEVELOPMENT PERMITS, DEVELOPMENT ANDENGINEERING FEES AND CHARGES.

WHEREAS in accordance with Section 7(f) of the Municipal Government Act, RSA 2000,Chapter M-26, Council may pass a bylaw regarding services provided by or on behalf ofthe municipality;

AND WHEREAS, Council through Bylaw 1830-14 has approved fees and charges forDevelopment and Safety Codes Permits and Engineering charges;

NOW THEREFORE, the Municipal Council of the City of Wetaskiwin duly assembledhereby enacts as follows:

1. That Schedule A in Bylaw 1830-14 be replaced with Schedule A as attached.

2. This bylaw shall come into full force on the date of signing.

READ a first time this day of , 20 .

READ a second time this this day of , 20 .

READ a third time and duly passed this day of , 20 .

TYLER GANDAM, MAYOR


AGENDA ITEM # 6. b)


S cheduleA -Developm entandEngineeringFees

Developm entP erm itFeesAccessory Buildings $75

R esidentialAdditions $75

S econdary S uites $75

CarportsandGarages $75

Decks $75

M anufacturedHom e $200

N ew S ingleR esidentialDw elling $200

M ulti-Fam ily $200 plus$60 foreachunit

Hom eO ffice $75

M inorHom eBasedBusiness $75

M ajorHom eBasedBusiness $150

Discretionary N otification $75

Com m ercial,Industrial,Institutional,includesadditionsandaccessory buildings$0 to$500,000

$250 plus$0.10/$1,000 ofvalue

$500,001 to$1,000,000 $350 plus$0.10/$1,000 ofvalue

O ver$1,000,000 $750 plus$0.10/$1,000 ofvalue

Dem olition $75

ChangeinU se $150

CannabisR etailR andom S electionP rocessApplicationFee $500

CannabisR etailDevelopm entP erm it $5,000

S ignsAw ning,Banner,Canopy,ElectronicM essage,Fascia,Fence,Fixed,Flashing,Freestanding,L ow ,M ultipleT enant,N eighborhoodIdentification,N on-Fixed,P eddler,P ole,P rojecting,R oof

$100

P ortable $90 (3 m onths)or$250 (annually)

Billboard $500 (annually)

Variance– P riortocom m encem entofDevelopm ent $100 plusnotificationfee

Variance– AfterCom pletionofDevelopm ent $300 plusnotificationfee

O ccupancy P erm it\ Dam ageandGradingDepositFee

Detachedgarages,hom eadditionsorrenovations,basem entdevelopm ent,secondary suitesorsim ilarresidentialdevelopm ents

$250

S ingleR esidentialDw ellings,DuplexU nits $2,500

M ulti-Fam ily Dw ellingsoverfoursuites $3,500

Com m ercial,industrialorinstitutionaladditions,renovationsandnewbuildingsunder$25,000

$250

Com m ercial,industrialorinstitutionaladditions,renovationsandnewbuildingsunder$1,000,000 invalue

$2,500

Com m ercial,industrialorinstitutionaladditions,renovationsandnewbuildingsover$1,000,000 invalue

$10,000

AnnualVendorP erm it $100

O therDevelopm entFeesL andU seBylaw Am endm ents $750 plusadvertisingfee

AreaS tructureP lanAm endm ents $750 plusadvertisingfee

AreaS tructureP lanApplications $1,500 plusadvertisingfee

M unicipalDevelopm entP lanAm endm ents $750 plusadvertisingfee

AdvertisingFee $900

Developm entAgreem ent

S tandard $1,000

M ulti-S tage $2,000

In-fill $800

Encroachm entAgreem ents $200 plusregistrationfees

Com plianceCertificates

AGENDA ITEM # 6. b)


R esidential $100

R esidentialR ush $200

N on-R esidential $200

N on-R esidentialR ush $400

FileS earch $100

Developm entAppeal $160

EngineeringFeesandFinesEngineeringP lanR eview $50 perlotperreview

ConstructionCom pletionCertificateInspection $500

FinalAcceptanceCertificateInspection $500

FailuretoobtainanO nS treetConstructionP erm it– 1st

O ffence W arning

FailuretoobtainonO n-S treetConstructionP erm it– 2nd O ffence $600

FailuretoobtainonO n-S treetConstructionP erm it– EachadditionalO ffence $1,000

R oadClosureAssistance(includessignageandbarricadesandplacem entthereof)–P erO n-S treetConstructionApproval– ConstructionO nly

$250

T R AVIS Fee(over-w eightoroverdim ensionalloads) $15.00

CannabisR etailDevelopm entP erm itApplicationR efundA refundforacannabisretaildevelopm entperm itapplicationm ay bem adeiftheapplicantrequeststheapplicationbew ithdraw n.T herefundam ountshallbebasedonthefollow ing:

100% refundoftheperm itfeeifpriortoany review by theDevelopm entAuthority

50% refund oftheperm itfeeafterreview by theDevelopm entAuthority butpriorto adecisionbeingm adeontheperm itapplication

O nceadecisionhasbeenm adeby theDevelopm entAuthority,norefundshallbeissued.

AGENDA ITEM # 6. b)





Bylaw 1927-19 Tax Rate Bylaw

RFD Purpose

City Council is required under Section 353(1) of theMunicipal Government Act (MGA) to pass a property taxbylaw annually. The proposed bylaw prepared byAdministration meets the requirements of the MGA and willallow the levy and collection of property taxes in the City ofWetaskiwin to fulfill revenue required per the approved2019 budget.

Report

Bylaw 1927-19 has been prepared to meet therequirements of the MGA and provide a mechanism for themunicipal levy and requisitions to be imposed.The City of Wetaskiwin total tax rate is comprised of fourcomponents; municipal rate, education rate, Wetaskiwinand Area Lodge Authority rate and Designated IndustrialProperty rate.

The municipal tax rate is the largest portion of the total taxrate for the City. While both the residential and non-residential municipal tax rates are proposed to increase, it isimportant to note that on average the assessment forresidential assessments has decreased by 3.54% and non-residential has increased by 3.62%. As such, the net impactto residential property owners will be 3.23% and the netimpact to non-residential property taxes will be 4.89%. Thetax rates proposed are consistent with the goals of thestrategic plan, specifically the pillars of “Building theEconomy” and “Building Strong Governance”.

A key measure which the Canadian Federation ofIndependent Business presents in its advocacy tomunicipalities is the “tax gap”; the ratio between theresidential and non-residential tax rates which reflects the

AGENDA ITEM # 6. c)

Bylaw 1927-19 Tax Rate Bylaw of 178

distribution of the property tax burden. The CFIBrecommends a tax gap of 2.0. The recommended taxrates achieve this 2.0 target. What’s more, is the tax rate issignificantly lower than in 2018 and reflects a 35% decreasein the tax gap over the past ten years. The following tableshows how the City of Wetaskiwin has consistently improvedin the ranking of 89 municipalities in Alberta (populations >5,000).

Year Rank

2016 54 of 87

2017 51 of 87

2018 50 of 89

The second largest component of the total tax rate is theeducation tax rate which is requisitioned annually by theProvince of Alberta. Municipalities in Alberta have not yetreceived the education requisition as the provincial budgethas not been passed. We do not anticipate receiving theEducation Requisition in sufficient time to prepare and issuetax notices prior to the end of May. Given that, Bylaw 1927-19 has been prepared by maintaining the EducationRequisition as identified in Section 168(4) of the School ActChapter S-3, RSA 2000 which reads: “Ifa m unicipa lity ha snotreceived the requisitionofthe boa rd ofa districtordivisionorthe m illra tesundersection174 by M a rch 15,them unicipa lity sha llm a ke a pa ym entba sed ontherequisitionsorpa ym entsofthe previousyea r”.

The Wetaskiwin and Area Lodge Authority (WALA)requisition funds the administration of WALA, and does notcover actual housing costs. The tax rate for the WALArequisition is uniform between residential and non-residential properties.

The smallest requisition for the City of Wetaskiwin is theDesignated Industrial Property (DIP) requisition which is only

AGENDA ITEM # 6. c)


levied against properties that are designated as DIP. Therequisition total is $715 for the entire municipality.

This bylaw also establishes the penalties to be charged onoutstanding tax balances which were approved during2019 budget deliberations. Monthly penalties of 1% werecharged on all outstanding balances in 2018. Goingforward, a penalty of 2% per month will be assessed with a9% penalty charged on July 1, 2019, on all outstanding taxbalances. (See attached)

These rates were proposed based on the number ofproperties in tax arrears and based on comparablepenalties charged by other municipalities.


Resolution 108/19 – March 28, 2019:That City Council approves the 2019 Operating Budget,establishing a total operating revenues of $39,330,822 andexpenditures at $39,330,822 that includes $242,634designated for capital projects.

Recommendation(s)

1. (I Move) That City Council give first reading to Bylaw1927-19.

2. (I Move) That City Council give second reading toBylaw 1927-19.

3. (I Move) That City Council give unanimous consent tothird reading of Bylaw 1927-19.

4. (I Move) That City Council give third and final readingto Bylaw 1927-19.


StrategicPlan Goals





To build a strong economy and create a competitive taxdivision between residential and non-residentialcontributions.

AGENDA ITEM # 6. c)



The collection of property taxes supports all the pillars of thestrategic plan.

Municipal Plans N\A

Policiesand Bylaws


This bylaw has been draft to be compliant with theMunicipal Government Act Chapter M26, RSA 200

This bylaw has been draft to be compliant with theSchool Act, Chapter S-3, RSA 2000

Implications

a) Financial: The tax rates are used to levy the property taxes in

City. The 2019 budget was prepared with the proposed

amendment to penalties.

b) Legal / Risk: Council is required by S353(1) of the MGA to annually

pass a tax rate bylaw.

c) Program or Service: Tax notices cannot be prepared or issued until the

annual tax rate bylaw is prepared. The City will not be able to fund programs and

services without tax dollars.

d) Organizational: The City will not be able to fund programs and

services for residents without tax dollars.

Next Steps Prepare property tax notices.


Strategy

1. Update the City of Wetaskiwin website with current taxrate information.

2. Prepare an insert for the property tax notices.3. Advertise mailing of the property tax notices.4. Work with Communications to ensure rate payers are

aware and understand the changes to property taxpenalties.

AGENDA ITEM # 6. c)


Alternate Options

1. City Council may amend the recommendation forBylaw 1927-19.

2. City Council may defeat Bylaw 1927-19. (NOTRECOMMENDED. This option puts timely collection oftaxes at risk)

SupportingDocuments


1. Proposed Bylaw 1927-19 Tax Rate Bylaw2. Tax Rate Calculation with Net Change3. CFIB Report4. Tax Penalty FAQ


AGENDA ITEM # 6. c)


BYLAW NO 1927-19OF THE


A BYLAW TO AUTHORIZE THE RATES OF TAXATION TO BE LEVIED AGAINSTASSESSABLE PROPERTY WITHIN THE CITY OF WETASKIWIN FOR THE 2019

TAXATION YEAR.

WHEREAS, the City of Wetaskiwin has prepared and adopted detailed estimates ofmunicipal revenue, expenses and expenditures as required at the Special Council Meetingheld on March 28, 2019; and

WHEREAS, the estimated municipal expenses (excluding non-cash items) set out in theannual budget for the City of Wetaskiwin for 2019 total $34,599,259; and the balance of$11,287,309 is to be raised by general municipal property taxation; and

WHEREAS, the estimated amount required to repay principal debt to be raised bymunicipal taxation is $1,771,626; and

WHEREAS, the estimated amount required for current year capital expenditures to beraised by general municipal taxation is $1,742,634; and

WHEREAS, the estimated amount required for future financial plans to be raised bymunicipal taxation is $1,386,488; and

THEREFORE the total amount to be raised by general municipal taxation is $16,188,057and

WHEREAS, the following are the estimated requisitions for the taxation year 2019 (basedon the 2018 requisitions) and have been ratified by the Council of the City of Wetaskiwin:

Alberta School Foundation Fund $3,543,613St. Thomas Aquinas R.C. Separate Regional Division No. 22 $324,716Allowance for uncollected education taxes $50,064

Wetaskiwin & Area Lodge Authority $274,575Wetaskiwin & Area Lodge Authority allowance for uncollected taxes $2,525

Designated Industrial Property $1,698.06

WHEREAS, the council is authorized to sub-classify assessed property, and to establishdifferent rates of taxation in respect to each sub-class of property, subject to the MunicipalGovernment Act, Chapter M-26, RSA 2000; and

AGENDA ITEM # 6. c)


Bylaw 1927-19Page 2 of 3

AND WHEREAS, the City of Wetaskiwin will levy and collect $16,831 as LocalImprovement charges in 2019.

NOW THEREFORE under the authority of the M u nic ipalGovernmentA c t, the Council ofthe City of Wetaskiwin, in the Province of Alberta, enacts as follows:

1. That the Chief Administrative Officer is here by authorized to levy the following ratesof taxation on the assessed value of all property shown as shown on theassessment roll of the City of Wetaskiwin.

Municipal Tax

Tax Levy Assessment Tax Rate

Residential $9,802,080.01 $1,019,976,900 9.6101

Farmland $7,887 $820,680 9.6101

Non-Residential $6,378,090 $332,628,760 19.1748

Machinery and Equipment $0 $20,557,340 0

Total $16,188,057 $1,373,983,680

Education Property Tax Requisition

Alberta School Foundation Fund


Residential $2,465,362.12 $934,699,013 2.6376

Non-Residential $1,219,180.20 $334,737,301 3.6422

Total $3,591,158.00 $1,269,436,314

St. Thomas Aquinas RCSRD


Residential $250,209.45 $94,862,547 2.6376

Non-Residential $58,553.17 $16,076,319 3.6422

Total $327,235.00 $1,380,375,180

Wetaskiwin & Area Lodge Authority Requisition


Residential $211,619,852.32 $1,059,158,420 0.1998

Non-Residential $65,392,418.12 $327,289,380 0.1998

Totals $277,012,270.44 $1,386,447,800

Designated Industrial Properties (DIP)


Non-Residential DIP $1,698.06 $21,603,770 0.07860

Totals $1,698.06 $21,603,770

AGENDA ITEM # 6. c)



2. That effective June 1, 2019 a 2.00% per month penalty shall be levied on alloutstanding taxes and arrears on the 1st of every month excepting July 2019.

3. That a 9.00% penalty shall be levied on all taxes and arrears on July 1, 2019.

4. THAT penalties imposed shall be added to and form part of the unpaid taxes.

This bylaw shall come into full force and effect on the date of signing.

Read a first time this day of , 2019.



TYLER GANDAM, MAYOR


AGENDA ITEM # 6. c)


T ax R ateA nalysis

2019 to2018

R esidential

2019

T ax R ate

2018

T ax R ate

P ercent

Change

N et

Change

M unicipal 9.6101 8.999 6.79% 3.25%

EducationR equisition 2.6376 2.5469 3.56%

W etaskiw inL odgeAuthority R equisition 0.1998 0.1967 1.58%

T otal 12.4475 11.7426 6.00%

N on-R esidential

2019

T ax R ate

2018

T ax R ate

P ercent

Change

N et

Change

M unicipal 19.1748 18.933 1.28% 4.90%

EducationR equisition 3.6422 3.5688 2.06%

W etaskiw inL odgeAuthority R equisition 0.1998 0.1967 1.58%

T otal 23.0168 22.6985 1.40%

Designated IndustrialP roperty 0.0786 0.034178 129.97%

3.N etIm pactreferstothecom binationoftheaverageassessm entchangeforresidentialandnon-

residentialproperty com binedw iththechangetothetax rate.Averageresidentialassessm entchange

w asadecreaseof3.54% andaveragenon-residentialassessm entchangew asandincreaseof3.62%

2.Designated IndustrialP roperty tax rateisonly applied topropertiesidentified asDIP through

theP rovinceofAlberta

1.Alltax ratesareshow ninm ills(i.e.:dollarsper$1000 ofassessm ent)

N otes:

AGENDA ITEM # 6. c)


Research September 2017

www.cfib.ca

Alberta Tax Gap Report 9th EDITION

Tracking Property Tax Treatment of

Businesses by Alberta’s Major Municipalities

FEBRUARY 2019

AGENDA ITEM # 6. c)


Tracking Tax Treatment of Businesses in by Alberta’s Major Municipalities

Alberta Tax Gap Report

Richard Truscott, Vice-President, Alberta and British Columbia Aaron Aerts, Western Economist Muriel Protzer, Policy Analyst, British Columbia and Alberta

AGENDA ITEM # 6. c)



Introduction

For over a decade, the Canadian Federation of Independent Business (CFIB) has tracked the issue

of municipal property tax fairness in Alberta. This edition of the report places a special focus on

the tax gap (see definition below) of the eighteen cities and two largest regional municipalities

across Alberta over the period of 2009 to 2018 (the last year data is available; data for all other

municipalities can be found in Appendix B to C).

The report primarily focuses on the tax system in 2018, but also examines how each city has

changed over the past five and ten years. To understand the level of fairness in each

municipality, an effective measurement is the “property tax gap”: the difference between what a

non-residential (i.e. commercial) property owner and a residential property owner pay in taxes

based on the same assessed value of property.

Findings show there has been little progress in the short-term, with the average municipal tax

gap flat across Alberta’s major municipalities. The average tax gap in 2018 stands at 1.93, up

from 1.91 in 2017. The silver lining is that there has been some progress over the long term.

Since 2009, the tax gap declined 13 per cent (from 2.22). Despite this decrease, the tax treatment

of residential compared to non-residential property remains highly inequitable for all

municipalities across the province. A 1.93 gap translates into a commercial property owner

paying nearly two times more than a resident on the same assessed property value.

The tax gap grows even larger when looking at all municipalities in Alberta with a population

greater than 5,000. When increasing the scope, the corresponding tax gap translates to 2.49. The

Figure 1:

Property Tax Gaps for Alberta’s Major Municipalities, 2018

Source: CFIB analysis of Alberta Government published property tax rates 2009-2018. * Denotes addition of business tax. As the City of Calgary was unable to provide 2018 data on business taxes levied, CFIB used an estimate. See Appendix A - Methodology for details. ** Specialized municipalities

4.14

2.82

2.36 2.312.11 2.10 2.08 2.08 2.06

1.80 1.791.64 1.63 1.63 1.61

1.43 1.40 1.391.20 1.15

AGENDA ITEM # 6. c)



findings indicate the vast majority of all municipalities have work to do. Further on, this report

documents a series of recommendations on how municipalities can best adjust their policies to

support the local business community.

Defining the Property Tax Gap

The “property tax gap” is a ratio that measures the difference in municipal taxes applied to

commercial and residential properties. The tax gap for each municipality is calculated by

dividing the mill-rate on non-residential property by the mill-rate on residential property. It is

important for readers to understand that the tax gap is not an indication of the level of taxation,

but rather the distribution of the property tax burden on commercial property owners versus

residential property owners.

Interpreting the property tax gap:

A tax gap of one indicates equal treatment for commercial and residential property.

A tax gap greater than one indicates preferential treatment for residential property.

A tax gap less than one indicates preferential treatment for commercial property.

As Alberta strives to continue being small business-friendly province, municipalities must find a

better balance between the commercial and residential share of property taxes. This report

analyzes the trend of property tax gaps across Alberta municipalities and provides

recommendations to improve the fairness of the property tax system.

Business Owners’ Views on Property Taxation

Small business are a major contributor to the provincial economy. According to government

statistics, small businesses account for 95 per cent of all businesses in the province, providing

35 per cent of all private sector employment and generating 25 per cent of provincial GDP1. They

are an integral part of the local economy and community. As a key stakeholder in every Albertan

municipality, small and medium-sized independent businesses should be supported by their

local government as best as possible.

There are several key issues Alberta’s business owners want their government to put attention

toward, and none rank higher than taxes (see Figure 2). This is especially true when it comes to

the cost of local government, where 55 per cent of business owners believe it to be a serious

concern.

1 Alberta Small Business Profile 2014

http://smallbusiness.alberta.ca/media/6291/smallbusinessprofile2014.pdf

AGENDA ITEM # 6. c)



Figure 2:

Which of the following are serious concerns to your business? (%)

Source: CFIB, Our Members' Opinion Survey Alberta, January – March, 2018, 739 responses

Unfortunately, the issue of property taxes has worsened. Entrepreneurs in Alberta are seeing

their business plans jeopardized by the burden of property taxes. Nearly 60 per cent of business

owners in a recent survey indicate over the past three years, property taxes have made it more

difficult to follow through on their plans, such as hiring new employees or expanding their

business (see Figure 3).

Figure 3:

Over the past three years, property taxes have made it harder to execute my

business plans (e.g. hire new employees, expand business, open new location)

Source: CFIB, National Municipal Survey, Alberta responses n=1,121. September-November 2018. Does not add to 100 due to rounding

AGENDA ITEM # 6. c)



For these reasons, it is imperative municipalities prioritize implementation of fairer taxation

methods for local business owners. Of the myriad of taxes placed on business owners, property

taxes rank as one of the most crippling ones. This is primarily owing to the fact they are not

related to any performance metric; regardless if the business had a bad year, a business owner

must still pay property taxes in full. In other words, they are profit insensitive and do not look

at the underlying ability of a business owner’s to pay.

The Alberta Government should get involved in limiting huge tax increases

pushed onto small business in the Alberta cities. Calgary has seen huge

business property tax increases and business tax increases. The Alberta

government could play a major role in making cities more accountable.

High cost cities like Calgary prevent or make it very difficult for small

business to set up in Alberta.

- CFIB member, Machine Shop, Calgary

More work needs to be done to ensure business owners are not being pushed out of their local

municipality due to high property taxes. Small businesses run on very thin margins and in a

highly competitive environment, particularly as large online businesses (that often do not pay

any property taxes in the local municipality) continue to penetrate the market. In fact, property

taxes are so burdensome that 41 per cent of local business owners have considered relocating

their business due to the level of property taxes (see Figure 4).

Figure 4:

I’ve considered relocating my business due to the level of property taxes on my

business

Source: CFIB Alberta Pre-budget Survey, February 2018, n=1,040.

For these reasons, it is understandable that business owners believe reducing property taxes is

clearly the best way the municipality they operate in can improve their odds for success (see

“

AGENDA ITEM # 6. c)



Figure 5). There is compelling reason for this strong desire for change: businesses in Alberta are

unfairly burdened with a disproportionate level of the property tax bill. The following section

will highlight some of the key tax gap data in the largest municipalities across the province.

Figure 5:

In your community, which of the following would you like to see improved to help

your business succeed? (select as many as apply)

Source: CFIB, National Survey on Municipal Issues, September-November 2018, Alberta results, n=1,121

Property Tax Gap: Alberta’s Major Municipalities

Key Findings: Tax-Gap in 2018 and one-year change

The level of property tax disparity fluctuates greatly among Alberta’s major municipalities.

Some municipalities place a large burden on the business community, while others strike a

much more fair balance (see Table 1).

68

49

33

32

28

27

19

12

7

6

3

Property tax levels

Ease of doing business locally (e.g. local regulations, permits,etc.)

Access to qualified labour

Local roads and highways

Efforts to attract large industry

Customer support for local businesses and start-ups

Networking/mutual support among local business owners

Downtown/main street revitalization projects

Public transit

Other

No improvements needed

%

AGENDA ITEM # 6. c)



Table 1

Municipal Property Tax Gap Rankings (ranked from highest to lowest)

2018

Provincial Rank (1 = best, 89 =

worst)

2017 One Year Change

Five Year Change (2014 to

2018)

Ten Year Change (2009 to

2018)

Calgary* 4.14 76 3.87 7.1% 11.1% -15.9%

Edmonton 2.82 63 2.81 0.4% 6.2% -11.6%

Lethbridge 2.36 56 2.39 -1.4% -3.2% -21.5%

Medicine Hat 2.31 54 2.34 -1.6% 2.3% -27.0%

Wetaskiwin 2.11 50 2.14 -1.7% -7.4% -24.5%

Wood Buffalo, R.M. Of

(Fort McMurray) 2.10 49 2.10 0.0% -5.5% -29.1%

Red Deer 2.08 46 2.12 -1.9% 1.9% -25.7%

Strathcona County 2.08 45 2.00 3.7% 5.8% -9.7%

Airdrie 2.06 44 1.95 5.5% 11.3% -2.0%

Lloydminster 1.80 38 1.60 12.5% 12.5% -10.0%

Fort Saskatchewan 1.79 37 1.78 0.3% -4.4% -24.9%

Cold Lake 1.64 32 1.73 -5.1% -16.2% -12.7%

Brooks 1.63 30 1.58 3.2% 3.1% 1.9%

Camrose 1.63 28 1.63 -0.4% 7.7% -17.5%

Grande Prairie 1.61 27 1.56 3.3% 0.0% -23.8%

Spruce Grove 1.43 18 1.53 -6.4% -8.7% -27.5%

St. Albert 1.40 17 1.37 1.8% -1.4% -24.0%

Chestermere 1.39 15 1.44 -3.6% -1.4% 16.5%

Leduc 1.20 5 1.19 0.7% -9.1% -38.0%

Lacombe 1.15 3 1.14 1.1% -4.6% -16.8%

Average 1.93 1.91 1.1% 0.6% 12.7%

Decreased 8 10 18

Increased 11 10 2

Green = best; Red = worst. * includes the business tax. As the City of Calgary was unable to provide 2018 data on business taxes levied, CFIB used an estimate. See Methodology for details. Note: Due to rounding, calculations by hand results differ from per cent changes listed above

Source: CFIB Analysis of AB Government published property tax data 2009-2018.

Overall, there are several core findings about the property tax gap in 2018 for Alberta’s twenty

major municipalities:

Calgary continues to be ranked as the worst major municipality for property tax

fairness, with a tax gap of 4.14. This means business owners pay over 4 times more

than a resident on the same assessed property. They rank as one of the worst

municipalities in the province, situated 76th of the 89 examined. Their tax gap far

exceeds any other city’s tax gap, meaning they treat businesses the least fairly by a

sizeable margin.

AGENDA ITEM # 6. c)



Edmonton and Lethbridge round out the second and third worst tax gaps of the

major municipalities. They have a tax gap of 2.82 and 2.36, respectively.

Lacombe ranks as the best major municipality, with a tax gap of 1.15. This means

business owners pay 15 per cent more than a resident on the same assessed property.

They are the only major municipality to be ranked within the top three, placing 3rd

overall in the province.

Leduc and Chestermere round out the second and third best tax gaps of the major

municipalities. They have a tax gap of 1.20 and 1.39, respectively.

More municipalities increased the tax gap than decreased it between 2017 and 2018:

8 decreased the tax gap, while 11 increased it. It was flat in Wood Buffalo.

Lloydminster had the single largest increase in the tax gap since last year. In 2018,

the tax gap was 1.80, up 12.5 per cent over 2017. Calgary and Airdrie had the second

and third largest increases at 7.1 and 5.5 per cent respectively.

Spruce Grove should be commended for the single largest decline in the tax gap

year-over-year. The city’s tax gap now stands at 1.43, down 6.4 per cent over 2017.

Cold Lake and Chestermere decreased the tax gap second and third most, at 5.1 per

cent and 3.6 per cent respectively.

Key Findings: Alberta’s major municipalities’ five-year tax gap changes (2014 to 2018)

Over the past five years, Lloydminster increased the property tax gap the most out

of any city in Alberta. Municipal leadership has chosen to increase the tax gap by 12.5

per cent to 1.80, from 1.60 in 2014.

Airdrie and Calgary round out the second and third largest increases over the period,

at 11.3 per cent and 11.1 per cent respectively.

Conversely, Cold Lake saw the single greatest reduction to their tax gap over the five

year period. They should be commended for decreasing the tax gap 16.2 per cent from

1.96 in 2014 to 1.64 in 2018.

Leduc and Spruce Grove ranked second and third best in their efforts to reduce the

gap between 2014 and 2018, at 9.1 per cent and 8.7 per cent respectively.

Overall, the five-year results are mixed. Ten municipalities decreased the tax gap

over the period, the same number as those who increased it. The average tax gap in

the twenty major municipalities now stands at 1.93, up marginally from 1.95 in 2014.

Key Findings: Major municipalities’ ten-year tax gap changes (2009 to 2018)

Over the past ten years, the results have been positive with Alberta’s cities making

considerable progress to reduce the tax gap. After years of pressure from CFIB, the

data shows meaningful reductions have been made in most municipalities’ tax gap. The

AGENDA ITEM # 6. c)



tax gap is down 12.7 per cent since 2009 when it stood at an average of 2.22. Eighteen

municipalities decreased the tax gap, while just two increased it.

Chestermere and Brooks were the only Albertan cities to increase the tax gap over

the past ten years. Chestermere’s tax gap went from 1.28 in 2009 to 1.39 in 2018 – an

16.5 per cent increase. That being said, Chestermere remains in the top three

performers out of the largest municipalities. In 2009, Brooks’ tax gap stood at 1.60. In

2018, the tax gap stands at 1.63, a 1.9 per cent increase.

Leduc ranked first in reducing the tax gap over the past ten years. The municipality

decreased the gap by 38 per cent, lowing it from its 2009 level of 1.77 to 1.22 in 2018.

The Regional Municipality of Wood Buffalo (which contains the city of Fort

McMurray) and Spruce Grove ranked second and third best in reducing the tax gap

between 2009 and 2018, at 29.1 per cent and 27.5 per cent decreases respectively. Their

gaps now stand at 2.10 (2009: 3.15) and 1.43 (2009: 1.62).

Tax Bill: Residential versus Commercial Comparison, 2018

To better understand how the tax gap affects entrepreneurs, it is important to consider how

their tax bills differ numerically. This section compares what a commercial and residential

owner pay on $100,000 of assessed property, while reporting the dollar figure of the respective

tax bills.

Table 2 lists out what this looks like in each of Alberta’s twenty major municipalities. The

results show that in every one of the twenty largest municipalities a non-residential property

owner pays more on each $100,000 assessed property value. However, the disparity fluctuates

greatly across the province.

Municipal Property Tax Bills on $100,000 Assessed Property Value, Residential vs

Non-Residential Table 2

2018 Non-Residential Tax Bill ($)

2018 Residential Tax Bill ($)

2018 Tax Gap

Calgary* 1616 390 4.14

Edmonton 1747 620 2.82

Lethbridge 1997 848 2.36

Medicine Hat 1534 666 2.31

Wetaskiwin 1897 900 2.11

Wood Buffalo, R.M. Of 384 183 2.10

Red Deer 1378 663 2.08

Strathcona County 897 432 2.08

Airdrie 865 420 2.06

Lloydminster 1144 636 1.80

Fort Saskatchewan 907 508 1.79

AGENDA ITEM # 6. c)



Cold Lake 1232 751 1.64

Brooks 1302 799 1.63

Camrose 1328 817 1.63

Grande Prairie 1641 1021 1.61

Spruce Grove 853 597 1.43

St. Albert 1104 790 1.40

Chestermere 776 559 1.39

Leduc 857 716 1.20

Lacombe 858 747 1.15

Average 1216 653 1.93

Green = best; Red = worst. * includes the business tax.

Source: CFIB Analysis of AB Government published property tax data 2009-2018.

Calgary has the greatest differential, with a non-residential property owner paying $1,616 in

property taxes on each $100,000 assessed property value in 2018, an effective tax rate of more

than 1.5 per cent. Comparatively, residential property owners pay just $390 in property taxes

for each $100,000, or about a tax rate of just 0.4 per cent.

Tax gap information can be found for all other Alberta municipalities in Appendix B and C.

The following section will provide some recommendations for municipalities and the provincial

government to reform the tax system to improve tax fairness for business owners.

Conclusion and Recommendations

Through examination of the municipal property tax gap in the twenty largest municipalities, a

consistent trend is found: businesses are shouldering a disproportionate level of those taxes.

While some municipalities have done a good job at addressing this issue, and the ten-year trend

shows a trend towards reductions in the gap, the overall picture does not promote confidence

that a fairer ratio will be reached quickly without greater political leadership.

CFIB will be monitoring both the overall and individual changes in property tax gaps closely to

see if Alberta’s municipalities are committed to closing their tax gaps. Creating property tax

systems that are more fair and equitable for small business must be made a priority by

municipal mayors and councils.

Provincial Policy Proposals

Although the Municipal Government Act (MGA) was recently reviewed, rates should be

linked at a more reasonable level. The newly adopted 5 to 1 cap does not fundamentally

address the issue of fairness. Generally speaking, a much lower cap should be

introduced for all municipalities in Alberta.

Continue to reject proposals calling for increased taxation or revenue generating

powers, including through city charter arrangements.

Introduce a Municipal Auditor General for Local Government to conduct performance-

based audits on a select number of municipalities each year.

AGENDA ITEM # 6. c)



Ensure that municipalities have incentives to use rate splitting proposals appropriately

(i.e. help ensure the current rate is not the de facto small business rate and

disproportionately higher rates begin to be levied on industrial operations).

Municipal Policy Proposals

Introduce and implement a policy that reduces the tax gap over time (i.e. set a timeline

to bring the gap down over 5 or 10 years).

Reduce the tax gap through restraint in municipal operating spending. Cost savings

should include: limiting the scope of government to core services, aligning public sector

wages salaries and benefits to their private sector equivalents, and contracting out

services. Year-over-year operating spending growth should be limited to no more than

inflation and population growth.

Eliminate additional business taxes. Most municipals have done away with this archaic

tax, but a few still levy it (such as Calgary) and it is keeping them uncompetitive.

Can it be done?

Municipalities Making Property Tax Fairness a Reality

Is reducing the tax gap do-able? Yes it is. Municipalities across Canada have begun to

understand the need for property tax fairness and are responding with plans to achieve it. Here

are three municipalities in Canada that have made a difference for small businesses in their

communities by narrowing the gap and creating a more equitable property tax system.

Saskatoon, Saskatchewan

In 2000, Saskatoon committed to a strategic ten-year plan to reduce its property tax gap from

2.36 to 1.75, a 25 per cent cut. In 2010, the city of Saskatoon achieved this goal and proved that

creating a fairer property tax system can be done. Former mayor Don Atchison repeatedly stated

the key to success was political leadership – committing to a plan to take action, and following

through.

Toronto, Ontario

In October 2005, Toronto City Council adopted the “Enhancing Toronto’s Business Climate”

plan. One of the key features of the plan was to reduce the property tax gap between business

and residential property classes over a 15-year period, which has now been extended to an 18-

year plan.

The city also created a special sub-group of the commercial property class for properties under

$1,000,000 of assessed value, and later accelerated the reduction target. As a result, the gap

between commercial and residential property tax rates was gradually reduced from 3.75 in 2005

to 2.50 by 2015 for small business properties, and by 2023 for all other commercial and

industrial properties.

Penticton

In 2015, Penticton’s Municipal Council passed a four-year plan to incrementally reduce the

municipal tax gap ratio to 1.5. Penticton already has one of the more reasonable municipal tax

AGENDA ITEM # 6. c)



gaps in BC at 1.63, and this planned reduction will further improve its commitment to provide

an equitable ratio of taxes between residents and businesses. Unfortunately, recent comments

by the Mayor of Penticton suggest the commitment towards continued reductions in the tax gap

might falter2.

Sources

Government of Alberta. Guide to Property Taxation Assessment and Taxation in Alberta. PDF file.

January, 2018. https://www.lethbridge.ca/living-here/My-

Taxes/Documents/Guide%20to%20Property%20Assessment%20and%20Taxation.pdf

Government of Alberta, Municipal Affairs. Municipal Financial and Statistical Data. August 31,

2018. http://www.municipalaffairs.alberta.ca/municipal_financial_statistical_data.cfm

Government of Alberta, Municipal Affairs. Property Assessment and Taxation. 2009 through to

2018. July, 2018. http://www.municipalaffairs.alberta.ca/mc_property_assessment_and_taxation

Government of Alberta, Ministry of Finance. 2015-16 Annual Report. PDF file. June 29, 2016.

https://open.alberta.ca/dataset/7714457c-7527-443a-a7db-dd8c1c8ead86/resource/b7d016f8-

1c5a-4724-85d4-b834c343f062/download/goa-2015-16-annual-report-complete.pdf

Government of Alberta. 2014 Small Business, Big Impact Alberta Small Business Profile. PDF file.

October, 2014. http://www.smallbusiness.alberta.ca/media/6291/smallbusinessprofile2014.pdf

City of Calgary. Annual Reports 2008-2017. http://www.calgary.ca/cfod/finance/Pages/Plans-

Budgets-and-Financial-Reports/Annual-Reports/Annual-Reports.aspx

MMK Consulting Inc. City of Vancouver - Consumption of Tax-Supported Municipal Services,

Volume 1 – Main Report. PDF file. 2007.

http://fairtaxcoalition.com/pdf/ConsumptionStudyReport.pdf

Appendix A - Methodology

Assessed Value and Tax Rates

Since 1995, municipalities in the province have been assessing property values in accordance

with the rules and regulations set out in the Province of Alberta’s Municipal Government Act.

Each year, municipalities determine the value of every property within their jurisdiction on a

market-value based standard3.

Market-based assessments are considered the most fair and equitable method of assessment

because it is easy to make comparison with other properties. However, this method is not free

from criticism. This approach is insensitive to income and has no direct relationship between

the property value and the services received from a municipality.

2 See CASTANET. Debate over Business Taxes, Apr 4, 2017

3 A Guide to Property Assessment and Taxation in Alberta G

http://www.municipalaffairs.alberta.ca/1538uide to Property Assessment and Taxation in Alberta

AGENDA ITEM # 6. c)


https://www.lethbridge.ca/living-here/My-Taxes/Documents/Guide%20to%20Property%20Assessment%20and%20Taxation.pdf

https://www.lethbridge.ca/living-here/My-Taxes/Documents/Guide%20to%20Property%20Assessment%20and%20Taxation.pdf

http://www.municipalaffairs.alberta.ca/municipal_financial_statistical_data.cfm

http://www.municipalaffairs.alberta.ca/mc_property_assessment_and_taxation

https://open.alberta.ca/dataset/7714457c-7527-443a-a7db-dd8c1c8ead86/resource/b7d016f8-1c5a-4724-85d4-b834c343f062/download/goa-2015-16-annual-report-complete.pdf

https://open.alberta.ca/dataset/7714457c-7527-443a-a7db-dd8c1c8ead86/resource/b7d016f8-1c5a-4724-85d4-b834c343f062/download/goa-2015-16-annual-report-complete.pdf

http://www.smallbusiness.alberta.ca/media/6291/smallbusinessprofile2014.pdf

http://www.calgary.ca/cfod/finance/Pages/Plans-Budgets-and-Financial-Reports/Annual-Reports/Annual-Reports.aspx

http://www.calgary.ca/cfod/finance/Pages/Plans-Budgets-and-Financial-Reports/Annual-Reports/Annual-Reports.aspx

http://fairtaxcoalition.com/pdf/ConsumptionStudyReport.pdf

http://www.municipalaffairs.alberta.ca/1538

http://www.municipalaffairs.alberta.ca/1538


Each property is assigned a class that determines which tax rate will be applied to the property,

as different rates are applied to different property classes. The property classes in Alberta are:

Class 1 – Residential

Class 2 – Non-residential

Class 3 – Farmland

Class 4 – Machinery and equipment

Since most municipalities have different rates for different property classes, a decision on the

amount of revenue each class must provide is determined when setting the mill rates. The mill

rate is then calculated by dividing the revenue requirement from each class of property by the

total assessed value of that property class.

Certain forms of property, specifically farm property, linear property, machinery and

equipment, and railways are unique and are valued under a regulated system based on valuation

rates and formulas. The analysis in this report focuses exclusively on residential and non-

residential property classes.

In Alberta, education is partially funded through property taxes. In 2016, the rate for the

province’s education property tax was $2.48 per $1,000 of equalized assessment for residential

properties and $3.64 per $1,000 of equalized assessment for non-residential properties4.

Historically the Government of Alberta has frozen and lowered the rate, the provincial rate has a

gap of 1.47. Since municipalities simply collect education property tax and remit it to the

province or to a separate school board, this report focuses solely on municipal property tax

component.

City of Calgary 2018 Business Tax Estimate

As the City of Calgary was unable to provide 2018 data on business taxes levied until their

annual report is released on May 1, 2018, CFIB used an estimate. The estimate used the 2018

business tax rate and applied it on 2017 financial numbers to attain an estimate for the 2018

business tax ratio. See below for details. In future reports, CFIB will use the official data released

by the City of Calgary.

2017 business tax ratio =𝑏𝑢𝑠𝑖𝑛𝑒𝑠𝑠 𝑡𝑎𝑥𝑒𝑠 𝑙𝑒𝑣𝑖𝑒𝑑

property taxes levied=

$88,105

$841,003 = 10.48%

Using the business tax ratio in 2017, CFIB applied the reduced business tax rate to estimate the

2018 ratio.

2018 business tax ratio = 2017 business tax ratio x 2018 business tax rate

2017 business tax rate= 10.48% ∗

0.0161

0.0308= 5.48%

4 Government of Alberta, Ministry of Finance, Budget 2016

AGENDA ITEM # 6. c)



Appendix B- Property Tax Gaps For Municipalities with Populations Greater than 5,000, 2007-2018, by Region

Table B1: Calgary Region

Table B2: Capital Region

Table B3: Northeast Region

Municipal ity 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018

Airdrie 1.75 2.10 1.90 1.85 1.85 1.85 1.85 1.85 1.85 1.85 1.95 2.06

Calgary* 5.06 4.93 4.57 4.48 5.09 4.88 3.93 3.73 3.81 3.81 3.87 4.14

Chestermere 1.00 1.19 1.28 1.31 1.39 1.39 1.40 1.41 1.41 1.48 1.44 1.39

Cochrane 1.70 1.88 1.70 1.48 1.43 1.52 1.45 1.38 1.43 1.48 1.42 1.38

Drumheller 1.07 1.62 1.50 1.52 1.56 1.64 1.59 1.64 1.62 1.58 1.61 1.63

Foothills No. 31, M.D. Of 2.01 2.22 2.38 2.42 2.41 2.54 2.45 2.37 2.31 2.38 2.28 2.45

High River 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.15 1.20 1.23 1.31

Okotoks 1.00 1.00 1.09 1.19 1.19 1.29 1.31 1.36 1.37 1.37 1.40 1.49

Rocky View County 1.97 2.39 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.01

Strathmore 1.00 1.15 1.15 1.06 1.17 1.15 1.11 1.11 1.14 1.14 1.15 1.18

Wheatland County 1.53 1.81 2.02 2.14 2.03 2.03 1.77 1.88 2.11 2.17 2.22 2.33

Regional Average 1.74 1.94 1.96 1.95 2.01 2.03 1.90 1.88 1.93 1.95 1.96 2.03

Municipal ity 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018

Beaumont 1.38 1.72 1.57 1.46 1.53 1.39 1.39 1.39 1.39 1.39 1.35 1.40

Devon 1.20 1.66 1.66 1.60 1.68 1.67 1.60 1.52 1.49 1.55 1.50 1.48

Edmonton 2.39 3.19 2.64 2.63 3.01 3.02 2.75 2.65 2.73 2.75 2.81 2.82

Fort Saskatchewan 1.55 2.38 1.89 1.80 1.92 1.85 1.87 1.87 2.00 2.00 1.78 1.79

Leduc 1.68 1.93 1.77 1.61 1.68 1.58 1.45 1.32 1.28 1.26 1.19 1.20

Leduc County 2.13 2.28 2.35 2.38 2.38 2.40 2.25 2.17 2.07 2.06 2.09 2.10

Morinville 1.00 1.40 1.20 1.20 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00

Parkland County 1.42 1.58 1.84 1.85 1.84 1.85 1.89 1.92 1.96 2.00 2.00 2.01

Spruce Grove 1.62 1.97 1.62 1.62 1.62 1.65 1.61 1.56 1.49 1.52 1.53 1.43

St. Albert 1.56 1.84 1.61 1.62 1.68 1.56 1.47 1.42 1.38 1.40 1.37 1.40

Stony Plain 1.65 2.03 1.92 1.55 1.57 1.37 1.44 1.47 1.44 1.44 1.40 1.33

Strathcona County 1.76 2.30 1.98 1.88 2.03 1.98 1.99 1.96 1.98 2.03 2.00 2.08

Sturgeon County 2.11 2.84 2.89 2.89 2.89 2.85 2.85 2.79 2.82 2.82 2.82 2.86


Municipal ity 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018

Athabasca County 2.53 3.34 3.34 3.34 3.34 3.34 3.34 3.35 3.35 3.35 3.35 3.36

Bonnyville 1.90 1.65 1.66 1.62 1.48 1.43 1.53 1.41 1.38 1.38 1.47 1.54

Bonnyville No. 87, M.D. Of 2.79 3.69 3.75 3.81 3.98 5.06 5.06 5.60 5.60 5.60 5.60 5.43

Camrose County 1.00 1.11 1.08 1.08 4.48 4.48 4.48 4.48 4.48 4.48 4.48 4.44

Camrose 1.69 1.97 1.94 1.83 1.79 1.69 1.63 1.51 1.50 1.53 1.63 1.63

Cold Lake 1.68 1.88 1.76 1.73 1.75 1.73 1.76 1.96 2.03 1.75 1.73 1.64

Lac La Biche County 2.55 2.77 5.15 5.15 5.15 5.45 4.81 4.82 4.82 4.82 7.35 6.13

Lac Ste. Anne County 2.29 4.39 3.54 3.98 4.06 4.26 4.33 4.26 4.26 4.26 4.26 4.27

Lloydminster 2.00 2.00 2.00 2.00 2.00 1.80 1.60 1.60 1.60 1.60 1.60 1.80

St. Paul 1.80 1.81 1.87 2.22 2.37 2.27 2.27 2.22 2.18 2.18 2.18 2.18

St. Paul No. 19, County Of 1.42 2.88 3.50 4.32 3.77 3.72 4.09 5.01 5.13 5.54 5.54 4.83

Vegreville 2.13 3.43 3.29 2.89 3.06 2.85 2.88 2.65 2.57 2.54 2.55 2.58

Wainwright 1.55 1.66 1.73 1.62 1.53 1.49 1.51 1.52 1.50 1.51 1.46 1.46

Wood Buffalo, R.M. Of 2.60 2.96 3.15 2.54 2.34 2.28 2.01 2.22 2.10 2.10 2.10 2.10


AGENDA ITEM # 6. c)



Table B4: Northwest Region

Table B5: Central Region

Table B6: Rocky Mountain Region

Municipal ity 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018

Barrhead No. 11, County Of 2.11 2.28 2.84 3.04 3.10 3.11 3.18 3.12 3.02 2.96 2.90 2.86

Brazeau County 1.74 2.83 2.83 2.83 2.83 3.16 3.16 3.16 4.52 4.52 4.52 4.54

Drayton Valley 2.35 2.46 2.46 2.18 2.18 2.29 2.26 2.21 2.16 2.34 2.39 2.26

Edson 2.62 3.15 3.08 3.04 3.00 3.06 3.03 2.85 2.78 2.45 2.48 2.50

Grande Prairie 2.48 2.11 1.87 1.90 1.79 1.69 1.64 1.61 1.65 1.58 1.56 1.61

Grande Prairie No.1, County Of 1.35 2.99 3.00 3.09 3.22 3.27 3.27 3.18 3.18 3.18 3.33 3.34

Greenview No. 16, M.D. Of 2.66 2.66 2.66 3.22 3.22 3.22 3.22 3.14 3.14 2.90 2.90 2.91

Hinton 1.43 1.59 1.59 1.59 1.59 1.60 1.82 1.82 1.82 1.82 1.70 1.71

Mackenzie County 1.60 1.58 1.58 1.58 1.58 1.54 1.60 1.60 1.59 1.63 1.63 1.64

Peace River 1.17 1.92 2.20 1.91 1.94 1.86 1.15 1.91 1.66 1.64 1.63 1.59

Slave Lake 1.31 1.51 1.40 1.40 1.43 1.45 1.45 1.45 1.45 1.45 1.44 1.45

Westlock County 2.85 3.86 4.20 4.32 5.12 5.39 5.74 5.74 5.72 5.72 5.72 5.54

Westlock 2.02 2.78 2.58 2.40 2.40 2.33 2.15 2.22 2.24 2.23 3.08 1.82

Whitecourt 1.74 1.74 1.74 1.53 1.53 1.53 1.57 1.61 1.69 1.68 1.68 1.70


Municipal ity 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018

Beaver County 1.20 1.04 1.04 4.09 4.09 4.09 4.09 4.09 4.09 4.09 4.09 4.10

Blackfalds 1.22 1.41 1.28 1.33 1.31 1.36 1.36 1.13 1.08 1.24 1.24 1.23

Clearwater County 1.50 2.17 2.48 2.54 2.60 2.70 1.76 1.76 1.82 2.92 2.92 2.98

Innisfail 1.00 1.27 1.33 1.24 1.24 1.24 1.24 1.24 1.24 1.24 1.24 1.24

Kneehill County 1.83 1.33 2.52 2.82 2.97 2.99 3.15 4.36 4.54 4.54 5.00 5.01

Lacombe 1.19 1.38 1.39 1.25 1.31 1.28 1.24 1.20 1.22 1.27 1.14 1.15

Lacombe County 1.47 1.98 1.98 2.00 2.02 2.02 2.02 2.02 2.02 2.05 2.05 2.10

Mountain View County 2.57 3.23 4.06 4.08 4.45 4.10 3.67 3.57 3.51 3.55 3.59 3.56

Olds 1.33 1.40 1.41 1.32 1.37 1.37 1.37 1.37 1.37 1.37 1.37 1.37

Ponoka 1.07 1.30 1.34 1.32 1.30 1.31 1.34 1.33 1.32 1.31 1.31 1.31

Ponoka County 1.73 1.73 5.75 6.01 6.22 6.40 6.40 6.40 6.40 6.40 6.40 6.40

Red Deer 2.48 2.80 2.40 2.30 2.23 2.05 2.01 2.04 2.13 2.17 2.12 2.08

Red Deer County 2.76 2.76 2.91 2.93 2.95 2.96 2.97 2.94 2.94 2.94 2.94 3.11

Rocky Mountain House 1.00 1.00 1.00 1.00 1.00 1.00 1.06 1.06 1.06 1.06 1.06 1.54

Stettler No. 6, County Of 1.87 3.12 3.03 3.04 3.05 3.06 3.07 3.22 3.07 3.09 3.10 3.14

Stettler* 1.09 1.33 1.41 1.42 1.40 1.36 1.35 1.37 1.37 1.35 1.34 1.34

Sylvan Lake 1.50 1.90 1.87 1.86 1.86 1.86 1.86 1.84 1.74 1.73 1.80 1.73

Vermilion River, County Of 3.66 3.82 4.39 4.34 3.78 3.87 4.47 4.53 5.63 4.18 5.76 4.55

Wetaskiwin 1.95 2.79 3.05 2.73 2.65 2.63 2.46 2.28 2.28 2.22 2.14 2.11

Wetaskiwin No. 10, County Of 3.85 4.51 5.73 5.25 4.98 6.24 8.44 6.75 7.28 6.91 6.76 5.89

Yellowhead County 1.88 2.51 2.51 2.51 2.51 2.51 2.51 2.59 2.59 2.59 2.59 2.60


Municipal ity 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018

Banff 4.61 3.58 4.00 4.50 6.00 6.00 6.00 4.96 4.00 4.23 4.23 4.42

Canmore 2.55 3.12 3.38 3.52 3.83 3.82 3.79 3.51 3.35 3.42 3.45 3.27

Crowsnest Pass, Municipality Of 1.26 1.73 1.79 1.79 1.81 1.80 1.81 1.75 1.75 1.72 1.71 1.74

Didsbury 1.16 1.15 1.15 1.03 1.05 1.05 1.05 1.10 1.10 1.10

Jasper, Municipality Of 6.50 5.10 5.10 5.10 5.10 5.10 5.10 5.10 5.10 5.10 5.10 6.78


AGENDA ITEM # 6. c)



Table B7: Southern Region

Table B8: Cities

Source: CFIB calculations of 2007 - 2016 property tax data provided by the Government of Alberta, Municipal Affairs. *Includes business tax. **Municipality has a population below 5,000; it was included to keep consistent with prior reports.

Municipal ity 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018

Brooks 1.50 1.60 1.60 1.60 1.58 1.58 1.58 1.58 1.58 1.58 1.58 1.63

Coaldale 1.16 1.20 1.24 1.17 1.23 1.26 1.23 1.23 1.27 1.27 1.27 1.31

Cypress County 1.00 1.00 1.00 1.00 1.04 1.03 1.03 1.38 1.60 1.60 1.79 1.87

Lethbridge 2.32 3.00 2.98 2.81 2.76 2.50 2.45 2.44 2.39 2.41 2.39 2.36

Lethbridge, County Of 0.67 1.40 1.58 1.70 2.00 2.05 2.10 2.01 2.06 2.02 1.96 1.96

Medicine Hat 2.97 3.16 2.93 2.76 2.76 2.74 2.31 2.25 2.25 2.34 2.34 2.31

Newell No. 4, County Of 1.79 1.80 1.80 1.80 1.81 1.81 1.69 1.86 1.85 2.01 1.92 1.98

Redcliff 2.66 2.64 2.57 2.29 2.26 2.21 2.19 2.19 2.40 2.32 2.45 2.39

Taber 1.32 1.58 1.67 1.67 1.65 1.65 1.58 1.57 1.56 1.57 1.59 1.57

Taber, M.D. Of 1.19 1.14 1.98 2.09 2.15 2.26 2.31 2.35 2.35 2.38 2.40 2.46

Willow Creek No. 26, M.D. Of 1.71 1.63 2.15 2.39 2.31 2.14 2.14 2.14 2.14 2.03 2.20 2.18


Municipal ity 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018

Airdrie 1.75 2.10 1.90 1.85 1.85 1.85 1.85 1.85 1.85 1.85 1.95 2.06

Brooks 1.50 1.60 1.60 1.60 1.58 1.58 1.58 1.58 1.58 1.58 1.58 1.63

Calgary* 5.06 4.93 4.57 4.48 5.09 4.88 3.93 3.73 3.81 3.81 3.87 4.14

Camrose 1.69 1.97 1.94 1.83 1.79 1.69 1.63 1.51 1.50 1.53 1.63 1.63

Chestermere 1.00 1.19 1.28 1.31 1.39 1.39 1.40 1.41 1.41 1.48 1.44 1.39

Cold Lake 1.68 1.88 1.76 1.73 1.75 1.73 1.76 1.96 2.03 1.75 1.73 1.64

Edmonton 2.39 3.19 2.64 2.63 3.01 3.02 2.75 2.65 2.73 2.75 2.81 2.82

Fort Saskatchewan 1.55 2.38 1.89 1.80 1.92 1.85 1.87 1.87 2.00 2.00 1.78 1.79

Grande Prairie 2.48 2.11 1.87 1.90 1.79 1.69 1.64 1.61 1.65 1.58 1.56 1.61

Lacombe 1.19 1.38 1.39 1.25 1.31 1.28 1.24 1.20 1.22 1.27 1.14 1.15

Leduc 1.68 1.93 1.77 1.61 1.68 1.58 1.45 1.32 1.28 1.26 1.19 1.20

Lethbridge 2.32 3.00 2.98 2.81 2.76 2.50 2.45 2.44 2.39 2.41 2.39 2.36

Lloydminster 2.00 2.00 2.00 2.00 2.00 1.80 1.60 1.60 1.60 1.60 1.60 1.80

Medicine Hat 2.97 3.16 2.93 2.76 2.76 2.74 2.31 2.25 2.25 2.34 2.34 2.31

Red Deer 2.48 2.80 2.40 2.30 2.23 2.05 2.01 2.04 2.13 2.17 2.12 2.08

Spruce Grove 1.62 1.97 1.62 1.62 1.62 1.65 1.61 1.56 1.49 1.52 1.53 1.43

St. Albert 1.56 1.84 1.61 1.62 1.68 1.56 1.47 1.42 1.38 1.40 1.37 1.40

Strathcona County 1.76 2.30 1.98 1.88 2.03 1.98 1.99 1.96 1.98 2.03 2.00 2.08

Wetaskiwin 1.95 2.79 3.05 2.73 2.65 2.63 2.46 2.28 2.28 2.22 2.14 2.11

Wood Buffalo, R.M. Of 2.60 2.96 3.15 2.54 2.34 2.28 2.01 2.22 2.10 2.10 2.10 2.10

Cit ies Average 2.06 2.37 2.22 2.11 2.16 2.09 1.95 1.92 1.96 1.93 1.91 1.93

AGENDA ITEM # 6. c)



Appendix C – Change in Tax Gap from 2009 to 2018, Municipalities with Populations Greater than 5,000

Table C1: Calgary Region

Table C2: Capital Region

Table C3: Northeast Region

Municipal ity 2009 Tax Gap 2018 Tax Gap Change from 2009-2018

Airdrie 1.90 2.06 8%

Calgary* 4.57 4.14 -9%

Chestermere 1.28 1.39 8%

Cochrane 1.70 1.38 -19%

Drumheller 1.50 1.63 8%

Foothills No. 31, M.D. Of 2.38 2.45 3%

High River 1.00 1.31 31%

Okotoks 1.09 1.49 37%

Rocky View County 3.00 3.01 0%

Strathmore 1.15 1.18 3%

Wheatland County 2.02 2.33 16%


Beaumont 1.57 1.40 -11%

Devon 1.66 1.48 -11%

Edmonton 2.64 2.82 7%

Fort Saskatchewan 1.89 1.79 -5%

Leduc 1.77 1.20 -32%

Leduc County 2.35 2.10 -11%

Morinville 1.20 1.00 -16%

Parkland County 1.84 2.01 9%

Spruce Grove 1.62 1.43 -12%

St. Albert 1.61 1.40 -13%

Stony Plain 1.92 1.33 -31%

Strathcona County 1.98 2.08 5%

Sturgeon County 2.89 2.86 -1%


Athabasca County 3.34 3.36 0%

Bonnyville 1.66 1.54 -7%

Bonnyville No. 87, M.D. Of 3.75 5.43 45%

Camrose 1.94 1.63 -16%

Camrose County 1.08 4.44 311%

Cold Lake 1.76 1.64 -7%

Lac La Biche County 5.15 6.13 19%

Lac Ste. Anne County 3.54 4.27 21%

Lloydminster 2.00 1.80 -10%

St. Paul 1.87 2.18 17%

St. Paul No. 19, County Of 3.50 4.83 38%

Vegreville 3.29 2.58 -22%

Wainwright 1.73 1.46 -16%

Wood Buffalo, R.M. Of 3.15 2.10 -33%

AGENDA ITEM # 6. c)



Table C4: Northwest Region

Table C5: Central Region

Table C6: Rocky Mountain Region


Barrhead No. 11, County Of 2.84 2.86 1%

Brazeau County 2.83 4.54 60%

Drayton Valley 2.46 2.26 -8%

Edson 3.08 2.50 -19%

Grande Prairie 1.87 1.61 -14%

Grande Prairie No.1, County Of 3.00 3.34 11%

Greenview No. 16, M.D. Of 2.66 2.91 9%

Hinton 1.59 1.71 7%

Mackenzie County 1.58 1.64 4%

Peace River 2.20 1.59 -28%

Slave Lake 1.40 1.45 4%

Westlock 4.20 1.82 -57%

Westlock County 4.20 5.54 32%

Whitecourt 1.74 1.70 -3%


Beaver County 1.04 4.10 294%

Blackfalds 1.28 1.23 -4%

Clearwater County 2.48 2.98 20%

Innisfail 1.33 1.24 -7%

Kneehill County** 2.52 5.01 99%

Lacombe 1.39 1.15 -17%

Lacombe County 1.98 2.10 6%

Mountain View County 4.06 3.56 -12%

Olds 1.41 1.37 -3%

Ponoka 1.34 1.31 -2%

Ponoka County 5.75 6.40 11%

Red Deer 2.40 2.08 -13%

Red Deer County 2.91 3.11 7%

Rocky Mountain House 1.00 1.54 54%

Stettler* 3.03 1.34 -56%

Stettler No. 6, County Of 3.03 3.14 4%

Sylvan Lake 1.87 1.73 -7%

Vermilion River, County Of 4.39 4.55 4%

Wetaskiwin 3.05 2.11 -31%

Wetaskiwin No. 10, County Of 5.73 5.89 3%

Yellowhead County 2.51 2.60 4%


Banff 4.00 4.42 11%

Canmore 3.38 3.27 -3%

Didsbury 1.16 1.10 -5%

Crowsnest Pass, Municipality Of 1.79 1.74 -3%

Jasper, Municipality Of 5.10 6.78 33%

AGENDA ITEM # 6. c)



Table C7: Southern Region

Table C8: Cities

Source: CFIB calculations of 2007 - 2016 property tax data provided by the Government of Alberta, Municipal Affairs. *Includes business tax.

**Municipality has a population below 5,000; it was included to keep consistent with prior reports.


Brooks 1.60 1.63 2%

Coaldale 1.24 1.31 5%

Cypress County 1.00 1.87 87%

Lethbridge 2.98 2.36 -21%

Lethbridge, County Of 1.58 1.96 24%

Medicine Hat 2.93 2.31 -21%

Newell No. 4, County Of 1.80 1.98 10%

Redcliff 2.57 2.39 -7%

Taber 1.67 1.57 -6%

Taber, M.D. Of 1.98 2.46 24%

Willow Creek No. 26, M.D. Of 2.15 2.18 1%


Calgary* 4.57 4.14 -9%

Edmonton 2.64 2.82 7%

Medicine Hat 2.93 2.31 -21%

Wetaskiwin 3.05 2.11 -31%

Lethbridge 2.98 2.36 -21%

Wood Buffalo, R.M. Of 3.15 2.10 -33%

Red Deer 2.40 2.08 -13%

Airdrie 1.90 2.06 8%

Fort Saskatchewan 1.89 1.79 -5%

Lloydminster 2.00 1.80 -10%

Cold Lake 1.76 1.64 -7%

Camrose 1.94 1.63 -16%

Grande Prairie 1.87 1.61 -14%

Spruce Grove 1.62 1.43 -12%

Brooks 1.60 1.63 2%

Leduc 1.77 1.20 -32%

St. Albert 1.61 1.40 -13%

Lacombe 1.39 1.15 -17%

AGENDA ITEM # 6. c)


T ax P enalty IncreaseFA Q

W hy istheCity ofW etaskiw inincreasingthepenalties?

T heCity ofW etaskiw inreliesontaxdollarstofundm unicipaloperations.Ifproperty ow nersdonotpay theirtaxesontim e,itnegatively im pacts

thedelivery ofm unicipalservicesforallresidents.

W hy isthepenalty higherinJuly?

L um psum property taxpaym entsintheCity ofW etaskiw inaredueby June30 eachyear.M ostm unicipalitieschargehigherinterestratesinJuly

toO ctoberinordertoencourageproperty ow nerstopay theirtaxesby theduedate.

W hy arethepenaltiessohighinW etaskiw incom paredtoothercom m unities?

P leaseseethecom paratorsbelow .Currently,W etaskiw inhasthelow esttaxpenalty rateat12% peryear.T hislow rateencouragespeopleto

defertheirproperty taxpaym ents,com prom isingthedelivery ofservices.T henew rateof31% peryearisstilllow erthanafew other

com m unities(includingS trathconaCounty andBeaum ont).

L ocation JA N FEB M A R A P R M A Y JU N JL Y A U G S EP O CT N O V DEC T O T A L% / yr

W etaskiw in(old) 1% 1% 1% 1% 1% 1% 1% 1% 1% 1% 1% 1% 12%

Cam roseCounty 2% 10% 12%

W etaskiw inCounty 7% 6% 13%

L educCounty 6% 6% 6% 18%

R edDeerCounty 6% 6% 6% 18%

City ofCam rose 6% 1.5% For Each M onth O verdue 22.5%

City ofEdm onton 1.25% /m onth 5% 5% 5% 26.25%

City ofR edDeer 7% 7% 7% 7% 28%

P onoka 15% 3% 10% 28%

City ofL educ 12% 6% 2% 2% 2% 2% 2% 28%

W etaskiw in(proposed)

2% 2% 2% 2% 2% 2% 9% 2% 2% 2% 2% 2% 31%

City ofL acom be 10% 3% 3% 9% 3% 3% 31%

Beaum ont 12% 5% 6% 3% 3% 5% 34%

S trathconaCounty 3% 6% 9% 3% 6% 9% 36%

AG

END

A ITEM # 6. c)

Bylaw 1927-19 Tax R

ate Bylaw of 178

I’m aseniorandIcan’taffordm y property taxes.W hatcanIdo?

T heprovinceofAlbertahasaprogram foreligibleseniorhom eow nerstodeferallorpartoftheirm unicipalproperty taxesw ithalow -interest

hom eequity loan.You canfindoutm oreby callingtheAlbertaS upportsContactCentreat1.780.644.9992.

Ican’taffordtopay thepenalties.N ow w hat?

Com ingintoCity Halltosetupapaym entoptionisbetterthanw aitingforthecity tom ovetow ardscollectionandpossibleforeclosure.T heCity

w illbeasflexibleaspossibleinhelpingyou findsolutionstopay dow nyouroutstandingbalance.P leasecallCity Hallat780.361.4400 tosetup

anappointm ent.

AG

END

A ITEM # 6. c)

Bylaw 1927-19 Tax R

ate Bylaw of 178




Bylaw 1929-19 –Land Use Bylaw Amendment

Plan 7721760, Block 4, Lot 55; 5207–56 Avenue

RFD Purpose

A request has been received from the property owner ofPlan 7721760, Block 4, Lot 55 being 5207 –56 Avenue toreclassify the subject parcel from R3 –Medium DensityResidential to R5 –Condominium Residential.

Report

Attached is a letter which accompanied the rezoning feefor the above noted property from R3 to R5.

While the R3 and R5 districts have very similar purposes, theprimary difference between the two is that the R3 districthas more ridged setback requirements for the front, rearand side yards where the R5 district allows more opportunityto maximize density on the parcel which then maximizesthe use of the municipal infrastructure.

Engineering and Development have been working with theproperty owner for several months. The current planproposed includes four four-plex units to be contained onthe subject land and individually titled. The R5 districtregulations provide structure so the property can beregistered as a condominium plan.

Approval of Bylaw1929-19 is recommended.


N/A

AGENDA ITEM # 6. d)

Bylaw 1929-19 Land Use Bylaw Amendment - Plan 7721760, Block 4, Lot 55 of 178

Recommendation(s)

1. (I Move) That City Council give first reading to Bylaw1929-19.

2. (I Move) That City Council schedule a public hearingregarding Bylaw 1929-19 on Monday June 10, 2019 to beheld at 4:00 pm in Council Chambers in accordancewith the public hearing policy.


StrategicPlan Goals






N\A

Municipal PlansThe proposed action is in compliance with the MunicipalDevelopment Plan 1782-11.

Policiesand Bylaws

1. The proposed action is in compliance with Section3.13 Bylaw Amendments of the Land Use Bylaw 1804-13.

2. The proposed action is consistent with the PublicHearing CO-007.


The proposed action is consistent with the requirements ofthe Municipal Government Act, Chapter M26, RSA 2000

Implications

a) Financial: The applicant has provided the required fees for the

land use bylaw amendment. Potential development could increase the tax base.


c) Program or Service: None at this time

d) Organizational:

AGENDA ITEM # 6. d)


None at this time.

Next StepsIf Council schedules a public hearing, the communicationstrategy will be initiated.


Strategy

1. Applicant will be notified of Council’s decision toproceed or not proceed with the public hearing.

2. Notices will be sent to property owners within 76m of thesubject property.

3. Notice of the public hearing and bylaw will be placedon the City of Wetaskiwin website.

4. Notice of the public hearing will be placed in theWetaskiwin Times for two consecutive weeks.

Alternate Options1. City Council may defeat Bylaw 1929-19.2. City Council may amend Bylaw 1929-19.

SupportingDocuments


1. Proposed Bylaw 1929-192. Public Hearing Policy CO-007.


AGENDA ITEM # 6. d)


BYLAW NO. 1929-19OF THE


A BYLAW OF THE CITY OF WETASKIWIN IN THE PROVINCE OFALBERTA TO AMEND BYLAW NO. 1804-13 BEING THE LAND USEBYLAW.

WHEREAS, pursuant to the Municipal Government Act, Chapter M-26, R.S.A. 2000,with amendments thereto, Council of the City of Wetaskiwin may regulate and controlthe use and development of land and buildings in the City; and

WHEREAS, an application was received requesting the Land Use Bylaw beamended to reclassify Plan 7721760, Block 4, Lot 55 which is civically addressed as5207 – 56 Avenue from R3 – Medium Density Residential to R5 – CondominiumResidential; and

WHEREAS, the purpose of the R3 – Medium Density Residential is to establish adistrict which land is used primarily for medium density residential development; and

WHEREAS, the purpose of the R5 – Condominium Residential is to establish adistrict in which a large parcel of land is the location of numerous different housingcomplexes. The entire project shall be planned in advance prior to the issuance ofany permits being issued using standard planning practices, and be approved bythe City's Development Authority prior to the issuance of any permits; and

NOW THEREFORE, the Municipal Council of the City of Wetaskiwin duly assembledhereby enacts as follows:

1. That Part 11 of the Land Use Bylaw No. 1804-13 be amended to reclassifythe following property from R3 – Medium Density Residential to R5 –Condominium Residential (as shown on the following map for demonstrativepurposes only):

PLAN 7721760BLOCK 4LOT 55EXCEPTING THEREOUT ALL MINES AND MINERALSCIVICALLY ADDRESSED AS 5207 – 56 AVENUE

AGENDA ITEM # 6. d)



Subject Property – Outlined in Green

2. This bylaw shall come into full force and effect on the date of signing.

Read a first time this day of , 2019.



TYLER GANDAM, MAYOR


AGENDA ITEM # 6. d)


City of Wetaskiwin

Policy:

PUBLIC HEARINGS

Policy # CO-007 (Previously Policy 6101)

Approved Res. No.: 347/06 Date: November 14, 2006

Revised Res. No: 029/17 Date: January 23, 2017

This policy is subject to any specific provisions of the Municipal Government Act or other relevant legislation.

Policy Statement

The City of Wetaskiwin will use a fair and consistent process for the holding of public hearings which occur during Regular Council meetings.

Definitions

None.

Standards

1. Each person wishing to participate and be heard will be able to do so subject to the provisions of this policy and any associated procedures, and in accordance with the Council meeting procedural Bylaw of the City of Wetaskiwin.

2. If there is an inconsistency between this policy and/or its associated procedure, and the Council meeting procedural Bylaw of the City of Wetaskiwin, the latter shall prevail.

AGENDA ITEM # 6. d)




Sue Howard,Director,Infrastructure &Operations

Waste Management Bylaw

RFD Purpose

Administration is requesting that Council consider thechanges (highlighted in yellow) in the attached bylawupdate for 2019. The bylaw is being updated to reflect thecurrent needs of the waste management function andincludes fee changes, best practice, and regulatoryrequirements.

Bylaw 1901-18, being a bylaw to amendment the WasteManagement Bylaw 1877-16, was tabled in 2018, andAdministration is recommending that third reading of bylaw1901-18 be defeated as bylaw 1930-19 would repeal bylaw1877-16 that 1901-18 would amend.

Report

Further changes may be proposed later in 2019 toincorporate changes following an open house and publicengagement process is completed.

As bylaw 1930-19 seeks to repeal bylaw 1877-16, it isadvised by Administration that City Council lift bylaw 1901-18 from the table, being a bylaw to amend bylaw 1877-16,and defeat the amending bylaw at third reading.

While bylaw 1901-18, being a bylaw to amendment bylaw1877-16, sought to amend the operating hours of the landfillAdministration intends to bring back changes to bylaw1930-19 pending the outcome of the Utilities Open Houseand any changes regarding operating hours of the landfillshall be addressed in a future bylaw.As such, Administration recommends that City Councildefeat bylaw 1901-18.

AGENDA ITEM # 6. e)

Bylaw 1901 Amendment to the Waste Management bylaw 1877-16 of 178


Bylaw 1877-16, being the Waste Management Bylaw,received third reading on December 12, 2016.

Bylaw 1877-16 was amended by bylaw 1901-18, being abylaw to amend 1877-16, which received first and secondreading on February 26, 2018, and third reading was tabledon March 12, 2018.

Recommendation(s)

1. (I move) that City Council lifts motion 103/18 from thetable:

COUNCILLOR HILGARTNER103/18 MOVED that City Council gives bylaw #1901-18 third

reading.

2. (I move) That City Council gives bylaw #1901-18 thirdreading.

3. (I Move) That City Council gives first reading to bylaw1930-19.


StrategicPlan Goals





To extend the City’s landfill life expectancy as long aspossible through the use of long-term wastemanagement strategies.

To ensure economic security through strong fiscalpolicies and building of adequate reserves.


N/A.


Policiesand Bylaws

The proposed action will defeat bylaw 1901-18.

The proposed action will rescind and replace bylaw 1877-

AGENDA ITEM # 6. e)


16.


N/A.

Implications

a) Financial: This bylaw has changes to penalties that may affect

finance processes or paperwork. This bylaw includes the removal of a maximum fee for

concrete and asphalt dumping.


c) Program or Service: This bylaw reflects the changes proposed during

budget to pursue the inclusion of multi-family servicesto help control the waste reduction strategies theCity is trying to achieve.

d) Organizational: Staff will work with multi-family owners to get them on

to the city system.

Next Steps

Work with communications to develop aninformation campaign on future initiatives.

Finance may need to change some things in GP orprocessing of paperwork.


Strategy

1. Work with communications and the utilities departmentto provide customers with answers for changes in feesand processes.

2. Work with Finance to make changes are required toensure billing is completed.

Alternate Options

Alternative 1 would be to make the changes after thepublic engagement session being held this summer.

Alternative 2 would be to amend the proposed changesbefore approval.

AGENDA ITEM # 6. e)


SupportingDocuments


1. Proposed bylaw 1901-182. Proposed Waste Management bylaw 1930-19.


AGENDA ITEM # 6. e)


BYLAW NO 1901-18

OF THE CITY OF WETASKIWIN

IN THE PROVINCE OF ALBERTA

A BYLAW TO AMEND BYLAW 1877-16 BEING THE WASTE MANAGEMENT BYLAW.

WHEREAS in accordance with Section 7(f) of the Municipal Government Act, RSA 2000, Chapter M-26, Council may pass a bylaw regarding services provided by or on behalf of the municipality; AND WHEREAS, Council, through Section 807 of Bylaw 1877-16, establishes the hours of operation of the City of Wetaskiwin’s sanitary landfill by resolution; AND WHEREAS, Council deems it expedient to specify the hours of operation of the sanitary landfill, within the bylaw; NOW THEREFORE, the Municipal Council of the City of Wetaskiwin duly assembled hereby enacts as follows:

1. Section 807 of Bylaw 1877-16 is hereby amended to specify that hours of

operation at the City of Wetaskiwin sanitary Landfill are from 8:00 am until 4:00

pm on all days that the landfill is opened.

2. This bylaw shall come into full force on the date of signing. READ a first time this day of , 20 . READ a second time this this day of , 20 . READ a third time and duly passed this day of , 20 .

_______________________________________

MAYOR

_______________________________________

CHIEF ADMINISTRATIVE OFFICER

AGENDA ITEM # 6. e)



BYLAW 1930-19OF THE


A BYLAW OF THE CITY OF WETASKIWIN, IN THE PROVINCE OF ALBERTA, TOESTABLISH A WASTE MANAGEMENT BYLAW AND TO REPEAL BY-LAW NO. 1877-16 AND ITS AMENDMENTS.

WHEREAS pursuant to the Municipal Government Act, RSA 2000 Chapter M-26 aMunicipal Council may pass Bylaws establishing and maintaining public utilities;

WHEREAS it is deemed desirable to establish a bylaw regulating Waste Managementutilities in the City of Wetaskiwin;

NOW THEREFOR the Council of the City of Wetaskiwin duly enacts:

1. TITLE

This Bylaw may be cited as the “Waste Management Bylaw” .

2. DEFINITIONS

In this bylaw:

a. “Apartment House” means a building which is either occupied or intendedto be occupied by more than three families living independently of oneanother upon the same premises and includes, but is not limited to:

i. condominiums that do not fit the definition of a Townhouse;ii. senior citizens’self-contained units in a complex of more than three

units;iii. hotels, licensed cabins, motels and any other type of premises

where the occupants normally reside for limited periods.

b. “Appliance” shall be defined as non-useable household appliances such aswashers, dryers, stoves, fridges, freezers, dishwashers, garburators, hotwater tanks, water softeners, furnaces, air conditioners, televisions,stereos, radios, VCR’s.

c. “Ashes” means the residue and cinders from any substance used for fuel.

AGENDA ITEM # 6. f)

Bylaw 1930-19 Waste Management Bylaw of 178


d. “Biomedical Waste” means all waste generated in or resulting from theoperation of a sick room, funeral home, hospital, medical office, dentaloffice, medical clinic, dental clinic, veterinary clinic or biological researchstation which contains or may contain pathogenic agents, pathologicalagents, or which may cause disease in persons exposed to such waste,and includes all human tissue, blood, organs, body parts and fluids.

e. “Burnable Watse” means non-offensive and combustible materials such astrees, brush and clean untreated wood products only.

f. “City” means the municipal corporation of the City of Wetaskiwin.

g. “City of Wetaskiwin Sanitary Landfill” means the Sanitary Landfill ownedand operated by the City of Wetaskiwin located at NW 1/4-27-46-24-W4.

h. “Collection Area” means the location within the corporate limits of the Cityof Wetaskiwin from which refuse collection shall be made.

i. “Commercial Property/Establishment” means a business engaged in thedirect retailing of goods or provision of services to the final consumer.

j. “Compost” means grass cuttings, leaves, weeds and garden waste, butdoes not include putrescible materials, shrubbery or tree prunings,manure, tree stumps, roots, turf or earth.

k. “Contractor” means any person who has been awarded and has signedthe garbage collection contract with the City of Wetaskiwin.

l. “Council” means the Municipal Council of the City of Wetaskiwin.

m. “Domestic Waste” means all non-hazardous materials coming fromresidential dwellings, not including recyclable waste.

n. “Duplex” means any building or place occupied or used as a residence bytwo families.

o. “Dwelling” means any building or place occupied or used as a residenceor place of living by one family and includes mobile homes, but does notmean Apartment House. Each individual residence shall be considered aseparate dwelling unit.

p. “Environmental Levy” means a fee charged on the utility bill.

q. “Electronic -Waste” as defined by the Alberta Recycling ManagementAuthority.

AGENDA ITEM # 6. f)



r. “Fourplex” means any building or place occupied or used as a residenceor place of living by four families.

s. “Generator” means a person or company that produces waste.

t. “Hazardous Liquid Waste” means Hazardous Waste with a moisturecontent in excess of 30%.

u. “Hazardous Waste” means a hazardous chemical as defined by theEnvironmental Protection And Enhancement Act (Alberta) and regulationsthereunder; any waste which contains a radioactive material as defined bythe Atomic Energy Control Act (Canada) and regulations thereunder; anywaste which contains material as defined by the Atomic Energy ControlAct (Canada) and regulations thereunder; any waste which containstrichorophenal, pentachorophenol, free cyanides or polychlorinatedbiphenyls; any liquid waste which contains arsenic, cadmium, chromium,lead, mercury, nickel, selenium or thallium concentrations greater than 99milligrams per kilogram; any liquid waste which contains an organicsolvent in concentration greater than 999 milligrams per kilogram; anypesticides, herbicides, explosives, quick lime, sewage sludge, septic tankpumpings, oil, combustible liquids, batteries, poisons, acids, caustics; anycontainer used to transport any such waste and any other waste whichpresents an unusual disposal problem for reasons of health or safety.

v. “Industrial Properties/Establishments” means places that carry on one ormore of the following activities: the manufacturing, processing,assembling, cleaning, repairing, servicing, testing storage, warehousing,distribution or transhipment of materials, goods, products or equipment.

w. “Commercial/Industrial Waste” is solid, liquid or gaseous waste materialfrom all industrial or commercial establishments.

x. “Institutional Properties” means places where the occupants reside forlimited periods, including, but not limited to, senior citizens’residencesand hospitals.

y. “Liquid Waste” shall mean any liquid other than Hazardous Waste with amoisture content in excess of 30%.

z. “Peace Officer” means a member of the Royal Canadian Mounted Police,a member of a Municipal Police Force, a Community Peace Officer, a Fishand Wildlife Officer or a Bylaw Enforcement Officer.

aa. “Permit” means a document which the City of Wetaskiwin grants a personthe authority to dispose specific material named on the permit at the City

AGENDA ITEM # 6. f)



of Wetaskiwin Sanitary Landfill and certifies that fees as per the scheduleof this bylaw have been paid.

bb. “Person” means any person, firm, partnership, association, corporation,company or organization of any kind.

cc. “Pick-up Location” means the location designated by the City where wastereceptacles must be placed for collection.

dd. “Prohibited Waste” means waste not acceptable at the City of WetaskiwinSanitary Landfill.

ee. “Receptacles” shall mean a solid waste receptacle that is supplied by theCity.

ff. “Refuse” means all decayable materials resulting from the handling,preparation, cooking, consumption and storage of food, along with thefollowing materials: broken dishes, rags, cast-off clothing, excelsior,sawdust, food containers, plastic, shrubbery and tree prunings; but doesnot include manure, tree stumps, roots, turf, earth, furniture, majorhousehold appliances, discarded auto parts or such waste matter as mayaccumulate as a result of building construction, renovation or repair.

gg. “Recyclables” shall be defined as anything collected at the WetaskiwinRecycling Centre.

hh. “Solid Waste” means refuse, trade waste and all other solid materials thatcan be disposed of at the City of Wetaskiwin Sanitary Landfill.

ii. “Street” means any public roadway used by waste collection vehicles togain access to the boundary of a private property from which garbage orrefuse is being collected.

jj. “Subscription Program” means a fee for service program for residentialsolid waste collection charged on the utility bill.

kk. “Townhouse” means an apartment house that has three or moreindependent living units constructed side by side with each unit having itsown front and rear entrances.

ll. “Trade Waste” shall be understood to include the material frommanufacturing processes, stable manure, slaughter house offal, butchers’offal, dead animals, waste from garages, condemned matter or waste fromplants or other works, automobiles, truck bodies or used farm machinery,building construction, renovation and repair.

AGENDA ITEM # 6. f)



mm. “Utility” means and includes, as the context may require:i. the supply of water;ii. the provision of waste water collection and disposal;iii. the provision of solid waste services including collection and

disposal of solid waste from dwelling units;iv. the provision of solid waste reduction services for residential

premises.

nn. “Wetaskiwin Recycling Centre” means the recycling depot locatedadjacent to the City Public Works yard located at 5707-51st Street,Wetaskiwin.

3. Collectiona. A person shall not put out or permit to be put out any additional solid

waste for collection other than what they have subscribed to as perSection 4.a. of this Bylaw.

b. All residential collection shall be done at the front street curb unlessotherwise authorized by the Director Infrastructure and Operations.

c. No person, being the owner, occupant, tenant or person in charge of anybuilding or premises shall put out or permit to be put out for collection anywaste, refuse or ashes in receptacles of any type except those defined inSection 5 herein. Any other receptacles may be removed by the collectorsas waste.

d. No person shall fill or permit to be filled any garbage receptacle to a heightthat will not allow the closure of the lid.

e. The City shall provide a waste container to appropriate dwellings. Thesecontainers will be assigned to each utility account holder and will becomethe responsibility of the account holder. The City will retain ownership ofthe containers.

f. Residential collection shall be administered by a subscription program asdefined by this bylaw.

g. Nothing in this bylaw shall be deemed to require the collection by the Cityof Wetaskiwin of any trade waste, commercial/industrial waste,construction waste, hazardous waste or liquid waste, and all suchmaterials shall be conveyed by the owner at their expense to anappropriate disposal facility.

AGENDA ITEM # 6. f)



h. All solid waste material that is collected by the Municipality or itscontractor becomes the property of the Municipality and shall be disposedof under terms or conditions that Council directs.

i. The Director of Infrastructure and Operations shall approve schedules forthe collection of waste.

j. Solid waste shall be at the pick-up location by 7:00 a.m. on the morning ofthe collection day.

k. If a civic holiday occurs on the collection day and the landfill is closed,collection will be made within two days of the holiday.

l. No person shall dispose of garbage into another person’s garbagecollection area or receptacle without the consent of that person.

m. Pick-up will be on a weekly basis. Additional pick-ups will be scheduled ifand when required at the discretion of the Director of Infrastructure andOperations.

n. No person, being the owner, occupant, tenant or person in charge of anydwelling or townhouse in the City shall put out any garbage, refuse, wasteor ashes for collection unless such waste is first contained in a sufficientnumber of receptacles to contain such material between pick-ups. Thenumber of receptacles as described in Section 4 shall be limited to theoptions of the subscription program as chosen by the resident. If thequantity of solid waste cannot be contained in the chosen subscription,each person shall have the option of increasing their subscription rate ormaking their own arrangements to dispose of the excess material.

o. The City shall not collect nor be responsible for the collection of solidwaste from commercial, industrial and institutional premises, or buildingprojects.

p. The City shall endeavor to collect solid waste from multifamily units wherepractical such as condominiums, townhouses with more than three (3)units, fourplex units, and trailer parks in order to ensure more control overlandfill reduction strategies.

q. The Director of Infrastructure and Operations may, at their sole discretion,allow additional receptacles as described under Section 5 herein over andabove the quantities outlined in Section 3.n., if there are circumstancesthat the City feels justifies the additional receptacles.

AGENDA ITEM # 6. f)



4. Subscription Program:a. The owner or an occupant of each residence except those identified in

Section 3.q., and for which a city utility account has been established,must subscribe to one of the following three refuse removal services:

i. One receptacle to a volume not to exceed 121 litres;ii. One receptacle to a volume not to exceed 242 litres; oriii. One receptacle to a volume not to exceed 363 litres.

b. If a residential user fails to subscribe to one of the three refuse removalservices, the service user of the residential parcel is deemed to havesubscribed for the 363 litre-container service.

5. Receptaclesa. Receptacles shall be provided to residents at no outright cost, but a

monthly fee shall be charged to the residents as set out in Schedule A.

b. Solid waste shall not be collected in any receptacle which has not beensupplied by the City.

c. A person shall not keep or permit to be kept any solid waste receptaclesupon any lane, street, boulevard, sidewalk or highway of the City.

d. The City shall designate or approve all collection locations and the owner,tenant or occupant shall maintain pick-up locations for solid wastereceptacles and the following regulations apply:

i. the pick-up location serving a dwelling shall not be further from thestreet than the front property line of the dwelling;

ii. solid waste receptacles shall not be placed for collection prior to7:00 p.m. of the day preceding the regular collection day;

iii. solid waste receptacles must be returned to their storage locationwithin twelve (12) hours of being emptied.

e. The collection vehicle of the City will not enter onto private property tocollect waste unless written authorization is given by the landowner orthrough their application for subscription.

f. Where there is a retaining wall, steep slope or other obstruction betweenthe lane from which the solid waste is collected and the pick-up location,the refuse receptacles shall be placed at a convenient height to enable thecollector to obtain them from the lane level.

g. Any person, being the owner, occupant, tenant or person in charge of anyproperty or premises who puts out solid waste for collection shall provideunobstructed and convenient access for collection of such waste.

AGENDA ITEM # 6. f)



6. Transportation of Wastea. A person shall not use or permit to be used any vehicle for the

conveyance or storage of waste unless such vehicle is fitted with asuitable cover capable of preventing the dropping, spilling or blowing off ofsolid waste while it is being transported or stored.

7. City of Wetaskiwin Sanitary Landfilla. All solid waste entering the City of Wetaskiwin Sanitary Landfill shall be

weighed at the scale installed at the entrance to the landfill. The chargesfor dumping the different categories of waste are set out in Schedule “B” .

b. All solid waste being disposed of shall be deposited in the designatedareas.

c. No person shall remove any solid waste product deposited in the City ofWetaskiwin Sanitary Landfill unless authorized by the Director ofInfrastructure and Operations.

d. No person may enter the City of Wetaskiwin Sanitary Landfill except todeposit solid waste products or unless approved by the Director ofInfrastructure and Operations.

i. It shall be unlawful for any unauthorized person to enter a City ofWetaskiwin Sanitary Landfill site for the purpose of salvaging,picking over, scattering, searching or burning any material.

e. No liquid or hazardous waste shall be deposited at the City of WetaskiwinSanitary Landfill unless authorized in writing by the Director ofInfrastructure and Operations. Any such approval shall only be fortemporary storage of such waste.

f. No person shall be allowed to dispose of anything whatsoever in the Cityof Wetaskiwin Sanitary Landfill unless authorized by the Director ofInfrastructure and Operations through the registration process.

g. The hours of operation shall be determined by City Council.

h. A person shall not deposit solid waste at the City of Wetaskiwin SanitaryLandfill site unless the following conditions are met:

i. all solid waste is deposited in accordance with the directions of thelandfill attendant and in accordance with the appropriate signs atthe sites;

ii. all solid waste is deposited in a manner which will minimizescattering by the wind; and

AGENDA ITEM # 6. f)



iii. all solid waste shall be sorted and deposited in the designatedareas as defined by the Infrastructure and Operations.

i. The Director of Infrastructure and Operations shall specify conditions anditems of disposal for solid waste at the landfill, and may refuse disposal ofsolid waste, which is deemed unsuitable for the City of WetaskiwinSanitary Landfill.

j. No person shall dispose of hazardous waste at the landfill.

k. The following conditions shall apply to industrial waste:i. All generators and carriers of industrial waste shall correctly

complete any manifest required by the City or ProvincialGovernment;

ii. All instructions associated with the use of a manifest shall be strictlyobeyed;

iii. The generator of industrial waste that requires special handling oris a hazard or potential hazard to health, safety or the environmentshall, in writing, satisfy both the City and Provincial Governmentthat the waste can be safely handled at the City of WetaskiwinSanitary Landfill;

iv. No industrial waste shall be accepted at a landfill site or transferstation when its contents are unknown or the disposal procedure isin doubt; and

v. Generators and carriers of industrial waste shall cooperate with theCity and/or Provincial Government personnel in taking samples ofthe waste at the City of Wetaskiwin Sanitary Landfill.

l. The Director of Infrastructure and Operations may authorize the removalof any person from or refuse entry to for violating the terms of this bylaw atthe City of Wetaskiwin Sanitary Landfill pursuant to the Trespass toPremises Act.

8. Wetaskiwin Recycling Centrea. Only the following materials shall be deposited at the Wetaskiwin

Recycling Centre:i. Corrugated Cardboard;ii. Newspaper;iii. Mixed Paper;iv. Boxboard;v. Metal Cans;vi. Compost;vii. Household Plastics #1, #2, #5;viii. Electronic Waste;ix. Compost; and

AGENDA ITEM # 6. f)



x. Prunings and Christmas Trees.

b. A person shall not deposit recyclables at the City’s Recycling Centreunless the following conditions are met:

i. all recyclables are deposited in accordance with the directions ofthe recycling attendant and in accordance with the appropriatesigns at the site;

ii. all recyclables are deposited in a manner which will minimizescattering by the wind; and

iii. all recyclables shall be sorted and deposited in the designatedareas as defined by the Director of Infrastructure and Operations.

9. Waste Management Feesa. All rates and fees contained in this bylaw shall take effect upon date of

approval.

b. When the weigh scales are inoperative, charges shall be applied on avolume basis.

c. If an account for waste management fees remains unpaid for more thansixty (60) days, the private hauler may be refused admittance to the landfillor transfer station until such arrears are paid.

d. Residential waste management fees will be charged on the utility bill uponinstallation of a water meter and the generation of a utility account,regardless of whether or not any waste is placed out for collection.

e. If a consumer shall only partially pay a utility invoice, all monies paid shall,notwithstanding any contrary direction from the consumer, be appliedtowards the payment of the amount due under such invoice on thefollowing order:

i. penalties;ii. arrears of charges for all utility services;iii. current solid waste service charges;iv. current wastewater charges;v. current water charges.

f. A monthly Environmental Levy will be assessed on each Utility accountand will be collected on the Bi-monthly billing.

10.Prohibitionsa. No person shall burn solid waste material within the City limits.

AGENDA ITEM # 6. f)



b. The following are prohibited waste materials that shall not be put inReceptacles and shall not enter the Landfill unless special permission hasbeen given by the Director of Infrastructure and Operations:

i. Human Waste;ii. Liquid Waste;iii. Biomedical Waste;iv. Carcasses;v. Sewage;vi. Waste from Car Washes;vii. Hazardous Waste;viii. Hazardous Liquid Waste;ix. Propane Tanks;x. Oil, Oil Filters, and Oil Containers; andxi. Wet-Cell Batteries.

11.Offences and Penaltiesa. Any person who contravenes the provisions of the bylaw is guilty of an

offence and liable upon summary conviction to a fine of not less than onehundred dollars ($100.00) and in default of such fine to imprisonment for aterm not to exceed 6 months.

i. Notwithstanding, any person who contravenes theprovisions of this bylaw may be issued with a violationticket by a Peace Officer in the amount specified in Schedule “C”attached hereto and forming part of this bylaw.

12.Non-Compliance with Bylawa. A person shall not deposit or permit to be deposited any type of solid

waste on any City highway or property.

b. If a person, being the owner, occupant, tenant or person in charge of anybuilding or premises has been given an order to remedy any conditioncontrary to any part of this bylaw and neglects or refuses to comply withsuch an order within the time specified, the same may be done by the Cityof Wetaskiwin at the expense of the person in default. All expensesincurred shall be in addition to and not a substitute for any fines orpenalties to which the person may be subject pursuant to the provisions ofthis bylaw. On default of payment of these expenses, the City may recoverthe expenses thereof with the costs, by action or in like manner asmunicipal taxes.

c. Any person issued with an order under Section 11 shall comply with suchorder.

AGENDA ITEM # 6. f)



d. Upon production of a violation ticket issued, pursuant to this Section,within seven (7) consecutive days from the date of issue, together with thepayment, to the City of Wetaskiwin, of the fee as provided in Schedule “C”of the bylaw, the person to whom the violation ticket was issued shall notbe liable for prosecution for the contravention in respect of which theviolation was issued.

e. Where any waste is used or put out or left in violation of any provision ofthis bylaw, the owner, occupant, tenant or person in charge of the propertywhere the violation occurs is liable for the penalty imposed for the violationof the bylaw.

13.Severabilitya. If a court of competent jurisdiction should declare any Section or

Subsection of this bylaw to be invalid, such Section or Subsection shallnot be construed as having persuaded or influenced Council to pass theremainder of the bylaw, and it is hereby declared that the remainder of thebylaw shall be valid and remain in force.

14.General Provisionsa. In the event of a conflict between any of the provisions of this bylaw and

the provisions of any other bylaw of the City, the provisions of this bylawshall prevail.

i. Notwithstanding, nothing in this bylaw shall be deemed tosupersede or repeal any provisions of the Fire bylaw or the PublicHealth bylaw.

b. Schedules A, B, and C form part of this bylaw.

c. Except as otherwise stated, the management of this bylaw will be by theDirector of Infrastructure and Operations.

d. The Director of Infrastructure and Operations is hereby authorized to do allthings necessary in order to fulfill their responsibilities and duties underthis bylaw.

e. Bylaw 1877-16 is hereby repealed.

f. This bylaw shall come into effect upon third and final reading and signingof this bylaw.

AGENDA ITEM # 6. f)



READ a first time this xx day of xx, 2019.

READ a second time this xx day of xx, 2019.

READ a third time this xx day of xx, 2019.

TYLER GANDAM, MAYOR


AGENDA ITEM # 6. f)



“Schedule A”

SUBSCRIPTION PROGRAM AND RECEPTACLE FEES

The Subscription program, Receptacle fees and the Environmental levy billing

occurs bi-monthly.

A. SUBSCRIPTION PROGRAM

121 litre toter $18.85 per month



ENVIRONMENTAL LEVY

B. ENVIRONMENT LEVY

Monthly Environmental Levy $ 10.00 per month

AGENDA ITEM # 6. f)



“Schedule B”

CITY OF WETASKIWIN SANITARY LANDFILL USER FEES

Tipping Fee Minimum fee per load (100kg)

$105.30 per tonne$11.10

Standby Call-Outs

Staff call outs for StatutoryHolidaysand other occasions ofLandfill Closure

$110.90 per call

Concrete and Asphalt

$22.00 per tonne

Compost

City Residents OnlyCompostable Materials

Free

Wood Waste (Residential)

City Residents OnlyTrees Free of Charges

Regular Tipping Fee

Wood Waste (Commercial)

Minimum fee per load (100kg)

$105.30 per tonne$11.10

Volume Basis

(As described in Section 9.b.) $11.65 per m3

Commercial Solid Waste(Local)


$105.30 per tonne$11.10

Non-Resident Tipping Fee forall Solid Waste, Compost,Wood Waste, ConcreteAsphalt


$116.45 per tonne$27.75

Untagged Appliances

(containing freon/refrigerant) $16.65 Recovery Fee plusTipping Fee

Tagged Appliances

(freon/refrigerant removed) Tipping Fee

*The City of Wetaskiwin Reserves the right to enter into separate agreements with otherparties.

AGENDA ITEM # 6. f)



“Schedule C”

PENALTIES

Penalties that will be accepted by the City of Wetaskiwin in lieu of prosecution.

The penalties shall apply to:

A. Section 3 –Collection

B. Section 5 –Receptacles

C. Section 6 –Transporting of Waste

D. Section 6 –City of Wetaskiwin Sanitary Landfill

E. Section 10 –Prohibitions

F. Section 12 –Non-compliance with bylaw

Penalties shall be as follows:

First Offence $100.00

Second Offence $500.00

Third and SubsequentOffences

$1,000.00

Late Payment Penalties 3% of the penalty amount

AGENDA ITEM # 6. f)





Highway 13 and 47 Street IntersectionImprovement Design

RFD Purpose

Highway 13 and 47 Street is a major entrance to the City ofWetaskiwin where it interfaces with the County ofWetaskiwin. Unfortunately, there have been severalaccidents at this intersection. To address this concern, anintersection improvement design is proposed byAdministration for City Council, Alberta Transportation, andperhaps the County of Wetaskiwin to consider.

Report

The intersection of Highway 13 and 47 Street is managed byAlberta Transportation (AT) and directly impacts both theCity and the County of Wetaskiwin. To date, there havebeen a number of serious accidents at this intersection. Inan effort to address the issue, several potential solutionshave been developed and analyzed by the City ofWetaskiwin and Alberta Transportation.

While it is agreed the optimal solution to this intersection is around-about at an estimated cost of $4,000,000, the cost iscurrently seen as prohibitive. The City has engagedMcElhanney Consulting to further discuss the issue with ATand through that discussion they have indicated that theyare agreeable to the installation of traffic signals at thisintersection. For all parties to be able to consider this issue,design and cost estimates must be prepared.


A capital charter was approved by Council through the2018 budget, however no agreed solution was attainedbetween the province and the City during that time andso the funds were returned.

AGENDA ITEM # 7. a)

Highway 13 and 47 Street Intersection Improvement Design of 178

Recommendation(s)

1. (I Move) That City Council approve $36,900 for theHighway 13 and 47 Street intersection upgrade design tobe funded through unspecified reserves.

2. (I Move) That City Council direct Administration tointroduce this matter to the County of Wetaskiwin asdiscussions related to Transportation are part of thepending Intermunicipal Collaboration Framework (ICF)discussions.


StrategicPlan Goals






Goal: To approve infrastructure investment that will bestrategic, predictable and sustainable through advancedplanning.

Municipal Plans N\A

Policiesand Bylaws

The proposed action is in compliance with the followingpolicies:

FI-004 Trust and Reserve Accounts IN-002 Capital Project Management FI-009 Tendering and Purchasing


N\A

Implications

a) Financial: The funds for this project are requested from the

Infrastructure Surcharge Tax, as a capital projectcharter was not presented nor approved as part ofthe 2019 budget.

The estimates provided through this design can beused to prepare a capital project charter for 2020.

b) Legal / Risk: To mitigate the City’s risk, the City must demonstrate

that solutions are being examined.

c) Program or Service:

AGENDA ITEM # 7. a)


None at this time.

d) Organizational: An Engineering Project Manager shall be assigned to

manage this capital project.

Next StepsNotification shall be provided to McElhanney Consulting Ltdof Council’s decision.


Strategy

1. Provide notification to Alberta Transportation and theCounty of Wetaskiwin regarding the initiation of thisproject.

2. Provide Council updates through the Capital ProjectUpdates.

3. Engage the public through the 2020 budget process.

Alternate Options City Council may direct Administration to explore

alternative options for the Highway 13 and 47 Streetintersection.

SupportingDocuments


1. 2019 Highway 13 and 47 Street Intersection Improvement Design Capital Charter


AGENDA ITEM # 7. a)


CAPITAL PROJECT CHARTERYEAR OF CAPITAL PLAN: 2019

PROJECT CHARTER NAME: Highway 13 / 47 Street Intersection Improvement Design

PROJECT CHARTER NUMBER: E100

DEPARTMENT NAME: Engineering

INVESTMENT TYPE: Maintenance Growth Levy

ASSET CATEGORY Engineered structures

PURPOSE: To enhance safety as well as levels of service of the existing intersection

SCOPE STATEMENT:P rovid e the ju s tific ation forthe projec t.i.e.,need s as s es s ment,C ou nc ild irec tion,regu latory req u irements ,s afety,effic ienc yorc os ts avings ,revenu e.

The intersection of Highway 13 and 47 Street has historically hada high collision rate. To address this, several different solutionsrelated to the traffic movements have been explored and AlbertaTransportation has indicated that they are supportive of theinstallation of traffic signals at this intersection. In order to movethis project forward, design and construction estimates must beprepared to present to Alberta Transportation for consideration.Once completed the Highway 13 and 47 Street intersectionimprovement design will then be the guiding document for theCity, County of Wetaskiwin and Alberta Transportation in futuredeliberations related to this project.

AGENDA ITEM # 7. a)


TIMELINE/SCHEDULE:P rovid e a s u mmary ofthe majormiles tones s u c has ac q u is ition,preliminary d es ign,d es ign,c ons tru c tion,c ommis s ioning.

2019 Q2 –Consultant to start review and detailed design Q3\Q4 –present cost estimates as part of the 2020

budget discussions

PROJECT RISKS,CONSTRAINTS,ASSUMPTIONS & IMPACTS:P rovid e a high-levels u mmary ofanyprojec tc ons traints thatmay affec ttheprojec t.P rovid e a lis tofallas s u mptions (fac torsas s u med to be tru e forpu rpos e ofplanning)and Impac ts ifas s u mptions arewrong

Risks/Constraints Lack of cooperation from Alberta Transportation and the

County of Wetaskiwin Funding availability and current economy (cost estimates) Alberta Transportation approval

Assumptions & Impacts

It is assumed that the risks above will be mitigatedhowever, if they are not the impacts could include;

o Schedule delayso Increased costs

STAKEHOLDERIDENTIFICATION:P leas e lis tallinternaland externals takehold ers thatmay be impac ted by thisprojec t. Internals takehold ers wou ldinc lu d e otherd epartments whereasexternals takehold ers wou ld inc lu d ebu s ines s ,res id ents ,u tility c ompanies etc .

Name & Role Responsibility orContribution

Engineering andDevelopment

Project Manager

Public Works Input to design from an operationalperspective

Emergency &Protective Services

Input to design from an operationalperspective

Council, County ofWetaskiwin andAlbertaTransportation

Negotiation with funding stakeholders &project approval. Council will be keptinformed on project progress.

Adjacent\AffectedProperty Owners

Updates on project progress throughthe City of Wetaskiwin website andmailed notices.

COST ESTIMATE:H ow the nu mbers were d erived ;es timatedin c u rrentyeard ollars inc lu d ingitemss u c has heating,ins u ranc e c os ts orc ontrac ted labou rc os ts .P otentialfu nd ings ou rc es –earmarked and /ors pec ialgrants ,s takehold erc ontribu tion. Ifu nknown leave blankforfu nd ing.

2019 –$36,900

AGENDA ITEM # 7. a)


OPERATIONAL IMPACTS:Ind ic ate when a projec tmay have eitherexpens e orrevenu e operationalimpac tswithin a 3 yearwind ow.IfYes ,ind ic ateyear,d ollaramou ntand d epartmentsimpac ted .

YEAR 1

Yes No Year: 2019

Departments Affected: N/A

Dollar Impact: $ 0

YEAR 2

Yes No Year:


Dollar Impact: $ 0

YEAR 3

Yes No Year:


Dollar Impact: $ 0

ONGOING COSTS

YesAnnual Dollar Impact: $ 0

NoTerm Definite:

PURPOSE:

APPROVAL

Developed By:April 25, 2019

Project Charter Developer - Lisa Novotny Date

Reviewed By:

Department Director - Sue Howard Date

Approved By:

Date

AGENDA ITEM # 7. a)



Department

Representative:

Leah Latimer,

Human Resources

Coordinator

N epotism P olicy H R-016

RFD Purpose

A dm inistra tion ha sidentified a need to dra fta nd im plem enta

N epotism P olicy.

The purpose ofthispolicy isto m itiga te a ny rea l,perceived or

potentia lconflictofinterestdue to ha ving rela tivesw orking for

the C ity ofW eta skiw in.

Report

W eta skiw in isa sm a llcom m unity,a nd issom ew ha trem oved from

the m etropolita n core.Itisnotunusua lforrela tivesto w orkfor

the sa m e la rge em ployer.

In supportofb uilding strong governa nce,A dm inistra tion

proposesthe C ity ofW eta skiw in im plem enta N epotism policy to

a ddressthe em ploym entofco-w orkersw ho a re rela tives.In

doing so,the C ity ofW eta skiw in w illfurtherdem onstra te tha tour

hiring pra cticesa re fa ira nd im pa rtia l.A dditiona lly,thisP olicy w ill

reduce a ny conflictofinteresttha tm a y developwhen rela tives

a re w orking forthe sa m e orga niza tion,such a s:security;

confidentia lity;orfina ncia lrisks.

The Key pointsofthe N epotism P olicy a re:

1.A llq ua lified a pplica ntsw illha ve eq ua lopportunity for

em ploym enta nd m ovem entw ithin the C ity b a sed on opera tiona l

needsa nd m erit.

2.There sha llb e no rea lorperceived influence orinterference b y

a rela tive oftha tem ployee.

AGENDA ITEM # 7. b)

Nepotism Policy HR-016 of 178

3.Em ployeesha ve a n ob liga tion to reporttheirrela tive

rela tionshipsta tustha tfa llsw ithin the definition ofthispolicy.

4.O nce rela tive sta tusisidentified,em ployeessha llsign a conflict

ofinterested a greem ent,ifdeem ed necessa ry The a greem ent

highlightsthispolicy,specifica lly section 6 a nd sections9-12 of

the procedures.

5.ThisC ity w illnotm a ke hiring,prom otion,ora ssignm ent

decisionsb a sed on one’srela tive sta tusw ith a notherem ployee

w orking forthe C ity.H owever,the C ity sha llrestrictdirect

reporting rela tionshipsb etw een identified rela tives;thisw ill

ensure tha tthere isno rea lorperceived nepotism .

6.The C ity ofW eta skiw in w illcom ply w ith the A lberta H um a n

Righ tsA ct.The C ity w illa ccom m oda te a ny em ployee a dversely

a ffected b y thispolicy to the extentreq uired b y thislegisla tion.

Legislative

Background

The N epotism policy w a spresented to the C om m ittee ofthe

W hole on M a rch 25,2019forfeedb a ck.

Recommendation(s)

1. (IM ove)Tha tC ity C ouncila pprove the C ity ofW eta skiw in

N epotism P olicy a spresented.

2. (IM ove)Tha tC ity C ouncila cceptthe C ity ofW eta skiw in

N epotism P rocedure a sinform a tion.

S tra tegic C onnection

Strategic

Plan Goals

Bu ilding the Com m u nity

Bu ilding the Ec onom y

Bu ilding Infra s tr u c tu re

Bu ilding Strong Gover nm ent

AGENDA ITEM # 7. b)


Strategic Plan Action

ItemsN /A

Municipal Plans

Policies

and BylawsN /A

Other Legislation

or Agreements

The proposed a ction isconsistentw ith the A lberta H um a n Righ ts

A ct.

Implications

a ) Fina ncia l:

N one a tthistim e.

b ) L ega l/ Risk:

Fa m ily sta tusisa protected ground underthe A lberta

H um a n Righ tsA ct.N o em ployee orpotentia lem ployee w ill

b e discrim ina ted b a sed on their“fa m ily sta tus”. The C ity

doesha ve the a uthority to crea te a nd define reporting

rela tionshipsa nd job dutiesto m itiga te a conflictof

interestto the C ity.

c) P rogra m orS ervice:

N one a tthistim e.

d) O rga niza tiona l:

Thispolicy w illincrea se tra nspa rency w ith em ployee hiring,

a ssignm ents,w orking hoursa nd a ny m ovem entw ithin the

orga niza tion a sita ppliesto rela tivesofco-w orkers.

Ensuresa nd dem onstra testhese a ctionsa re b a sed on

m erita lone.

N epotism (fa voritism )im pedesta lentretention.

N epotism (fa voritism )ca n nega tively im pa ctem ployee

enga gem enta nd m ora le.

Next Steps

C om m unica te the policy,identify those em ployeesw ith rela tive

sta tus,eva lua te the need fora conflictofinteresta greem enta nd

ha ve a llpa rtiessign offon it.

Stakeholder or

Communication

1. The new policy w illb e com m unica ted to sta ffvia em a il

upda tesa nd a digita lcopy ofthe policy a nd procedure w ill

AGENDA ITEM # 7. b)


Strategy b e pla ce on the com m on drive a nd the C ity w eb site.

2. Thispolicy sha llb e sha red w ith a llem ployeesthrough

em a ils,postersa nd the C ity sta ffFa ceb ookpa ge.

3. M a na gersw illb e provided inform a tion a nd a ssista nce in

im plem enting policy.

4. Em ployeesw illb e provided a tim e line to disclose their

“rela tive”sta tus.

Alternate Options

IfC ouncildoesnotw ish to supportthe recom m enda tion,the

follow ing a lterna tivescould b e considered:

Tha tC ity C ouncilsuggesta djustm entsto the N epotism P olicy

forsta ffto review a nd b ring b a ckforC ity C ouncila pprova la t

a la terda te..

C ity C ouncilm a y defea tthe policy ifitdoesnotw ish to ha ve a

policy a ddressing co-w orkerstha ta re rela tivesw orking forthe

C ity ofW eta skiw in.

Supporting

DocumentsAttached: On Request: N/A:

1. P roposed N epotism P olicy H R-016

2. P roposed N epotism P rocedure H R-016-1


AGENDA ITEM # 7. b)


City of WetaskiwinPolicy:

Nepotism Policy

Policy #

HR-016

Approved

Res. No.:

Date:

Revised

Res. No:

Date:


Policy StatementThe C ityofW etas kiwin is an eq u alopportu nityemployer, and wills trive to ens u re thatfairhiringprac tic es are u tilized atalltimes . To ens u re thatou rorganization and hiringproc es s es are free ofany c onflic tofinteres t, we have ad opted this polic yto ens u re thatnepotis m d oes notoc c u ratthe C ityofW etas kiwin.

Definitions

“Direct Reporting Relationship” means a reportingrelations hipwhere an ind ivid u alhas the au thorityto d irec tand c ontrolthe ac tivities and workas s ignments ofanotheremployee; influ enc e the type and natu re ofworkas s ignments and /orworkingc ond itions ;and inc lu d es res pons ibilityforc ompleting, reviewing, orapprovingperformanc e reviewsand wage and s alaryad ju s tments ; ad minis teringd is c iplinaryac tion and rec ommend ingorapprovingthe hiringorfiringofan employee.

“Relative” means a parent, s pou s e, s ibling, c hild ord epend ant, grand parent,grand c hild , au nt, u nc le, niec e, nephew, c ou s in, fianc é e orothermemberoftheemployee’ s hou s ehold whetherornotrelated byblood ormarriage. This als o inc lu d esc ommon-law, in-law, pres entlyd ivorc ed and s teprelations hips . C ou ples who arec ohabitatingand pu blic lyrepres entingthems elves as a c ou ple c ons titu tes a c ommon-law relations hip.

“Nepotism” means favou rtis m granted to relatives ofemployees regard les s ofmerit.

“Conflict of Interest” means a c onflic tofinteres texis ts when an employee is able togain a s pec ialad vantage d u e to beinga relative ofanotherC ityemployee, orc onvers ely, the C ity is atris kas a res u ltofthe fac tthattwo ormore employees arerelatives . In the hiringand employmentofrelatives , c onflic tofinteres ts itu ations inc lu d e:

a. A nyinflu enc e exerc is ed d irec tlyorind irec tlyby a C ity employee in thes elec tion and hiringproc es s in whic htheirrelative is a c and id ate;

b. D irec torind irec ts u pervis ory relations hip;c . The abilityofone relative to influ enc e orexertfinanc ialorad minis trative

c ontroloveranother;d . The abilityofone relative to influ enc e hu man res ou rc e matters inc lu d ing, bu t

notlimited to: performanc e reviews ; preferred workas s ignments ; promotions ;rec las s ific ations ; d is c iplinary matters ; s pec ialleaves ; and /orac c es s toad d itionalhou rs and /orovertime; and /or

e. Relatives thatare employed in pos itions thates tablis ha realorpotentials ec u rity, c onfid entiality, orfinanc ialris kto the C ity.

AGENDA ITEM # 7. b)


#H R-0 16N epotis m P olic y

P age 2 of2


Standards

1 . The pu rpos e ofthis polic yis to ens u re effec tive s u pervis ion, internald is c ipline,

s ec u rity, s afety, and pos itive morale in the workplac e and to avoid the potentialfor

problems offavoritis m , c onflic ts in loyalty, d is c rimination, and appearanc es of

improprietyorc onflic tofinteres td u e to the employmentofrelatives .

2 . The C ityrec ognizes thatithas obligations u nd erthe A lbe rta H um a nR ights A ct.

The C ityc onfirms thatitwillapplythis polic yto c omply withthatlegis lation and that

itwillac c ommod ate anyemployee ad vers elyaffec ted by this polic yto the extent

req u ired bythatlegis lation.

3. The C ityofW etas kiwin willens u re that:

a. A llqu alified c and id ates willbe provid ed withthe opportu nityto be

c ons id ered foremployment;

b. A ppropriate meas u res are u s ed to preventa real, perc eived orpotential

c onflic tofinteres tthatmay aris e throu ghthe employmentofrelatives ;

and

c . A ppropriate meas u res are u s ed to preventthe mis u s e ofau thorityand

influ enc e orthe appearanc e ofs u c hmis u s e.

4. The C ityofW etas kiwin may plac e, organize, ortrans feremployees to minimize a

c onflic tofinteres t.

AGENDA ITEM # 7. b)


City of WetaskiwinAdministrativeProcedures:

Nepotism Procedure

Policy #

HR-016-1

Approved

Res. No.:

Date:

Revised

Res. No:

Date:


Responsibilities

1 . Employee:

a. S halld is c los e to theirs u pervis or/mangerorhu man res ou rc es when a realorpotentialc onflic tofinteres toc c u rs .

2 . M anager/S u pervis or:a. S hallens u re no employee in theirarea is in breac hofthis polic y; andb. S hallreportto H R anyreal, perc eived orpotentialc onflic tofinteres t.

3. H u man Res ou rc es :a. Ens u re employees and managers are aware oftheirres pons ibilities ;b. Review potentialc onflic tofinteres tis s u es and d etermine and rec ommend

alternatives ; andc . A ttemptto find alternate employmentarrangements foremployees

d is loc ated as a res u ltofthis polic y.

4. C ityM anager:a. A d ju d ic ate applic ations forexc eptions .

Applicability

5. This polic yapplies to allemployees ofthe C ityofW etas kiwin and allpotential

fu tu re hiring, promotion, trans fer, as s ignmentorreas s ignmentofemployees .

Standards

6. In keepingwithgood pers onnelmanagementand to provid e eq u alemployment

opportu nities to all, employees s hallnotbe in a d irec treportingrelations hipwitha

relative as d efined in this polic y.

7 . Relations hips where there is no d irec treportingrelations hip, bu tc ou ld pos e a real

orpotentialc onflic tofinteres t(i. e. A relative is a s u pervis or/manager, is in a role

ofinflu enc e, ormaintains c onfid entialinformation)s hallbe s u bjec tto this polic y.

8 . Relatives ofemployees s hallbe given eq u alc ons id eration foremployment

provid ed :

a. Theyhave mad e applic ation foremployment;

AGENDA ITEM # 7. b)


#H R-0 16-1N epotis m

P age 2 of3


b. Theyhave been c ons id ered in ac c ord anc e withes tablis hed employment

polic ies and proc ed u res ;

c . Theypos s es s the nec es s ary knowled ge, s kills and abilities ; and

d . N o c u rrentemployee(s )d irec tlyorind irec tly influ enc e the s elec tion and

hiringproc es s in whic htheirrelative is a c and id ate.

9. Employees c annotpartic ipate in anyemploymentd ec is ions regard inga relative

inc lu d ing: influ enc e, inpu tord ec is ion-makingpoweroverthe s elec tion or

termination ofa relative; performanc e evalu ations ; s alary; premiu ms ; s pec ial

permis s ions and /orleaves ; potentialforpromotion; reas s ignment; rec las s ific ation;

d is c iplinarymatters ; c ond itions and /oras s ignmentofwork; ac c es s to ad d itional

hou rs and /orovertime; ors imilarmatters . This lis td es c ribes s everals itu ations bu t

is notallenc ompas s ing. There maybe others itu ations where a c onflic tmayexis t.

1 0 . The workingrelations hips hallnotc reate an environmentthatad vers ely impac ts

workprod u c tivityorperformanc e ofthe ind ivid u al, employee orotheremployees

in the workenvironment.

1 1 . The workingrelations hips hallnotc reate an opportu nity forc ollu s ion, d efalc ation

orc onflic tofinteres twhic hc ou ld have a d etrimentaleffec ton the C ityof

W etas kiwin.

1 2 . O bjec tivityregard ingpers onneld ec is ions s hallnotbe c ompromis ed orappearto

be c ompromis ed bec au s e a relative is the s u bjec tofa d ec is ion.

Restrictions

13. The C ity willnotallow the employmentofa relative ofa D epartmentD irec torin the

d epartmentin whic htheymanage given the managerialres pons ibilities of

members ofthe s eniorlead ers hipteam .

a. In exc eptionalc irc u ms tanc es , s itu ations maynec es s itate the employment

ofa D irec tor’ s relative in the d ivis ion theymanage byfac tors s u c has the

u niqu e q u alific ations orres pons ibilities ofthe ind ivid u als involved . A ny

exc eption mu s tbe approved in writingbythe C ity managerand be plac ed

on eac hemployee’ s pers onnelfiles .

Disclosure

14. Itis the obligation ofevery employee to d is c los e to H u man Res ou rc es any

s itu ation where the employee is aware ofa breac hofthis polic yas wellas to

d is c los e knowled ge ofany s itu ation thatc ou ld potentially c ontravene this polic y.

AGENDA ITEM # 7. b)


#H R-0 16-1N epotis m

P age 3 of3


15. W here an employee d is c los es s u c ha breac hora potentialbreac hthe C ity will

attemptto ac c ommod ate the ind ivid u als involved to the extentreq u ired bythe

A lbe rta H um a nR ights A ct.

1 6. A c c ommod ation is an ind ivid u alproc es s and willbe d etermined on a c as e-by-

c as e bas is . A n example ofa potentialac c ommod ation c ou ld inc lu d e:

managementplans , s u pervis oryreas s ignment, ortrans ferofan employee.

1 7 . A n employee who fails to d is c los e orc onc eals a breac horpotentialbreac hwillbe

s u bjec tto d is c iplinaryac tion u pto and inc lu d ingthe termination ofemployment

where appropriate.

Situational Review Process

1 8 . S hou ld an employee feelthis polic y u nfairlyres tric ts theiropportu nityfor

employmentwiththe C ityofW etas kiwin, in thatno realorperc eived c onflic tof

interes texis ts , they c an s u bmita req u es tto have the matterreviewed . The

review req u es ts hou ld be mad e in writingand s u bmitted to hu man res ou rc es .

a. H u man res ou rc es willas s emble a review c ommittee whic hinc lu d es : H R

and two members ofs eniormanagement. This c ommittee willmake a

rec ommend ation to the C itymanager

b. The C itymanagers hallrend era d ec is ion.

Implementation

19. Employees hired before the ad option ofthis polic yare au tomatic allys u bjec tto its

provis ions .

AGENDA ITEM # 7. b)



Department

Representative:

Kevin Lucas,

Director of

Community

Services

Natasha Grant,

Recreation

Coordinator

Recreation Fees and Charges

RFD PurposeAdministration has prepared an updated Recreation Fees and

Charges Policy for City Council’s consideration.

Report

The changes to the policy include new or altered definitions for:

Aide

Administrative Fee

Base Rate

Persons with Disabilities

The policy and procedure has also been put in the new format

and revised for conciseness and clarity.

Legislative

BackgroundN/A

Recommendation(s)

(I move) That City Council approves the Recreation Fees and

Charges Policy CS-003 be approved as presented and accepts

procedures CS-003-1 as information.

AGENDA ITEM # 7. c)

Recreation Fees and Charges Policy CS-003 of 178


Strategic

Plan Goals






ItemsN/A

Municipal PlansThe revised policy is in compliance with the Recreation Master

Plan.

Policies

and Bylaws

N/A

Other Legislation

or Agreements

N/A

Implications

a) Financial:

To ensure recreation programs and services are accessible

for individuals while maintaining cost recovery targets.

b) Legal / Risk:

None at this time


To maintain the current programs, courses and facilities

offered by the Recreation Department.

d) Organizational:

• None at this time

Next Steps

Administration will implement the new policy and procedures

when charging users for the use of recreation facilities as well as

when registering for recreation programs and courses.

AGENDA ITEM # 7. c)


Stakeholder or

Communication

Strategy

City staff will be updated on the changes via the Council

summary.

Alternate Options

City Council may make amendments to the policy as

presented;

Council may request an alternate policy be brought back to a

future meeting;

Council may opt to not approve the policy.

Supporting


1. Proposed Recreation Fees and Charges Policy CS-003

2. Proposed Recreation Fees and Charges Procedures CS-003-1

3. Current Recreation Fees and Charges policy and procedure


AGENDA ITEM # 7. c)




Policy #

CS-003

Approved

Res. No.: 347/06

Date: November 14, 2006

Revised (left blank if a new policy)

Res. No: New Policy ResolutionNumber

Date: Date Revised Policy Passed


Policy Statement

The City of Wetaskiwin recognizes that recreation is a benefit to the Communityand should be made accessible. This policy sets out the standards forestablishing and implementing a fee system for recreation use in the City ofWetaskiwin.

Definitions

“Aide” means an individual who provides direct or indirect assistance to a personliving with a disability in facilitating their participation within a program of facility.

“Administrative Fee” means a fee retained by the City of Wetaskiwin in the eventof a refund, which is used to cover the administrative cost of processing theregistration or booking, and the refund.

“Base Rate” means the rate set to maximize revenue and / or to achieve costrecovery targets.

“Basic Services” means facilities considered to be playgrounds and play fieldswhere no charge will be made for their lease as long as there are no admissioncharges and / or exclusive use required.

“Commercial Use” means an organization or group operated for profit, inpossession of a valid City of Wetaskiwin business license, if required.

“Direct Costing” means costs identified to deliver the service, debenture costsand equipment costs.

“Non-Local Use” means non-profit organizations or individuals whosemembership is primarily made up of individuals who are not residents of theWetaskiwin and area.

“Persons with Disabilities” means individuals who, due to a disability, would beunable to participate in the activities within a facility or program without the director indirect assistance of a second individual.

AGENDA ITEM # 7. c)


Recreation Fees and ChargesPage 2 of 3


“Public Use” means programs sponsored directly or indirectly by the City ofWetaskiwin and are designed for general use by the public, those of whichbenefits accrue to the City as a whole.

“Recreation” means any sports and physical recreation programs, artistic,creative, cultural, and intellectual activities and accepted by the Federal andProvincial Governments as a basic social service the same manner as healthand education.

“Resident Use” means non-profit organizations comprised of single teams,groups or leagues whose membership is primarily made up of individuals ofWetaskiwin and area and are recreational in nature.

“Special Events” means a fee charged for the opportunity to participate in or be aspectator at a City sponsored leisure program, which will be of at least asufficient amount to offset an increase in the operational expense of the facility.

“User Fee” means a fee charged for the opportunity to participate in or be aspectator at a City sponsored leisure program, which will be of at least asufficient amount to offset an increase in the operational expense of the facility.

“User Group Percentage” means the percentage of the operational expense perhour, which is charged to a specific user group.

“Wetaskiwin and Area” means the City of Wetaskiwin and the County ofWetaskiwin Recreation Zone One, as outlined in the City - County RecreationAgreement.

Standards

General1. The City of Wetaskiwin shall be primarily responsible for the funding of

Recreation Facilities.

2. City council shall review and approve the Fees and Charges Scheduleannually with consideration given to actual operating costs as approvedduring the budget process.

a. City Council shall give consideration to approving the Fees andCharges Schedule to recover operating costs as much as possible.

3. Users who benefit from recreation programs and facilities shall pay a fairand equitable share of costs of such facilities and services.

4. Fees established may vary depending on the age of the participant, typeof activity, event, facility and date, and time of activity.

AGENDA ITEM # 7. c)


Recreation Fees and ChargesPage 3 of 3


5. The City of Wetaskiwin reserves the right to waive fees for certainprograms, activities, or facilities, subject to budget and resourceallocations made by City Council.

AGENDA ITEM # 7. c)




Procedure #

CS-003-1

Approved


Revised


Director

Kevin Lucas

City Manager

Peter Tarnawsky

This procedure is subject to any specific provisions of the Municipal Government Act, other any other relevant legislation.

Responsibilities

1. Recreation Department Designatea. Shall ensure that all fees charged in accordance with the current

Recreation Fees and Charges Schedule and the existing Agreement withthe School Boards and the County of Wetaskiwin.

Procedures

General1. User groups may not sublet a facility or sport field to a second group without prior

notice being provided to the Recreation Department.a. Any sublets that are approved shall not allow for the original user group to

charge a rate that exceeds the fee charged to them by the City.

Formulas2. Program Fees shall set based on the following formula:

a. � � � � � � � � � � � � � + � � � � � � � � � � � � � � � � � + � � � � � � � � = � � � � � � � � � � � � � � � � � � �

b.� � � � � � � � � � � � � � � � � � � � � � %� � � � � � � � � � � � � � � � � � � � �

� � � � � � � � � � � � � � � � � � � � � � � � � � �= � � � � � � � � � �

c. The limit for the number of participants in a program or a course may beestablished by the instructor or by the facility.

d. The minimum number of participants needed to run the course may differfrom the number of program participants used in the Program Feeformula.

Fees3. Fees and Charges for general admission fees, hourly rental rates, special events,

and equipment may differ based on the following parameters:e. Age;f. Type of Group;

AGENDA ITEM # 7. c)


#CS-003-1Recreation Fees and Charges

Administrative ProceduresPage 2 of 3

This procedure is subject to any specific provisions of the Municipal Government Act, other relevant legislation.

g. Facility being used; andh. Date and time of the event.

2. The Recreation Department Designate may waive facility, service, or admissionfees and charges for specified activities or programs subject to budget andresource allocations approved by City Council.

3. Users who are charged a subsidized rate shall be invoiced at the unsubsidizedfacility rate for any hours in which the facility is unused.

4. Where inclement weather prohibits the use of recreation facilities the rental feeshall be waived or refunded, given that the individual or group who have bookedthe facility notifies the Recreation Department Designate of such inclementweather prior to 10:00AM on the following business day.

a. Failure to notify the Recreation Department Designate shall result in therental fee being charged in full.

b. Re-scheduled facility rentals shall be charged at the user group’s regularrental rate.

Deposits5. Deposits or pre-payment of fees may be required prior to rentals or events.

6. Deposits shall be paid in full a minimum of one month, 30 days, prior to theevent. Where two or more events are seeking the same date the first group shallprovide the deposit as a confirmation of rental request.

7. Special Events offered by local groups shall provide an advanced payment of atleast 50% of the rental fee.

8. Special Events hosted by an individual or non-local group shall provide anadvanced payment of 100% of the Fees and Charges.

9. An Event shall not be considered confirmed without payment in full of thedeposit. Upon receipt of the deposit the renter shall receive from the RecreationDepartment a confirmation of booking receipt which will include all requirementsby the renter for set up, clean up and special needs.

Waiving Admission Fees10. In programs or activities where the participation of an individual would be

prevented without the assistance of an Aide, the admission fee for the Aide willbe waived when the following criteria is met:

a. The individual requiring assistance has a disability which inhibits theirindependent participation in the activity;

AGENDA ITEM # 7. c)


#CS-003-1Recreation Fees and Charges

Administrative ProceduresPage 3 of 3


b. The Aide is available to provide supervision and assistance to theindividual when and where necessary to facilitate their participation in theactivity;

c. The Aide is fulfilling the role of the guardian or parent of the individual forthe period of the activity.

11.The Director of Community Services may waive admission fees for otherextraneous situations.

Refunds and Cancellations12.Refunds for programs and courses shall be issued when notification from a

registered participant is given a minimum of five (5) business days prior to thestart of the program or course.

a. Where refunds are given a 10% administrative fee shall be withheld fromthe refunded amount.

b. Refunds shall not be given once the program or course has started.c. Notwithstanding, when a medical certificate is presented the time period

and administrative fee shall be waived.

13. In place of a refund for a course or program, an individual may receive a credittowards a similar course or program to be offered in the following 12 months.

a. Credit shall not be given once the program or course has started.

14.Refunds may be issued for cancellations of facility rentals when notification isreceived a minimum of ten (10) business days prior to the reserved date.

a. Where refunds are given a 10% administrative fee shall be withheld fromthe refunded amount.

b. Where notification is given less than ten (10) business days prior to thereserved date, the deposit shall be forfeited.

c. Where no deposit was charged and the cancellation notification was givenless than ten (10) business days prior to the reserved date, then the rentershall be charged a rental fee of not less than 10% of the original rental fee.

AGENDA ITEM # 7. c)


CITY OF WETASKIWIN

Policy # 7201

Policy Name: RECREATION FEES AND CHARGES POLICY

Adopted: November 14, 2006

Policy Statement It is the policy of the City of Wetaskiwin to provide guidelines for the establishment of fair and equitable Recreation Fees and Charges for the Recreation Facilities and Services that will allow members of the municipality to be able to afford to participate in recreation. The City of Wetaskiwin will set the guidelines for the Recreation Fees and Charges for Recreation Facilities and Services that will enable Wetaskiwin and area residents and agencies the opportunity to participate in recreation activities.

Guidelines

1. To establish a fair and consistent application of Fees and Charges for Recreation

Facilities and services to Wetaskiwin and area residents or agencies. 2. The City of Wetaskiwin recognizes that recreation is a basic human need, and

should be available to all Wetaskiwin and area residents. 3. Recreation is undertaken and provided without a view of profit. The City of

Wetaskiwin seeks to distribute the capital and operational expenditures fairly, through the municipal mill rate and to afford taxpayers equal and fair access to all facilities and services.

4. To ensure that those who benefit from City sponsored recreation facilities and

services pay a fair and equitable share of the costs of such facilities and services. 5. The fees and charges established may vary dependent on participant age, type of

group, event, facility and date / time of activity. 6. The City of Wetaskiwin may waive facility or service fees and charges for specified

activities or programs subject to budget and resource allocations approved by City Council.

7. All things being constant, every effort shall be made to adhere to all intents and

purposes of this Policy.

AGENDA ITEM # 7. c)


CITY OF WETASKIWIN

Policy # 7201-01

Policy Name: RECREATION FEES AND CHARGES POLICY


General 1. The purpose of implementing fees and charges for Recreation facilities and

services is to ensure consistent and fair costs for all Wetaskiwin and area residents.

2. To ensure that fees and charges are not counter productive to program

objectives. 3. To ensure that the City’s fees and charges do not discourage the delivery of

leisure activities by outside organizations and agencies. 4. To establish user fees that shall be levied for all facilities and services in which it

is practically possible to administer. 5. The City of Wetaskiwin recognizes that the opportunity for the creative and

constructive use of leisure time for recreation is a basic human need, similar to health and education. It acknowledges that recreation should be available to all Wetaskiwin and area residents.

Responsibilities 6. The City of Wetaskiwin maintains responsibility as the primary funding source for

City operated public recreation facilities through municipal taxes and user fees. 7. The Department Manager is responsible for ensuring that all fees are charged in

accordance with the current Recreation Fees and Charges Schedule and the existing Agreements with the School Boards and the County of Wetaskiwin.

8. The City of Wetaskiwin Council will review and approve the Fees and Charges

annually. 9. The Department Manager is responsible for the administration and

implementation of the Recreation Fees and Charges Policy and Procedure.

AGENDA ITEM # 7. c)


Procedures 7201-01 Recreation Fees and Charges

Page 2 of 6

Definitions 10. Aide An individual who provides direct or indirect assistance

to a physically or mentally challenged individual in facilitating their participation within a program of facility.

11. Base Rate The rate set to maximize revenue and / or to achieve cost recovery targets.

1 12. Basic Services Are considered to be playgrounds and play fields where no charge will be made for their lease as long as there is no admission charges and / or exclusive use required.

13. Commercial Use An organization or group operated for profit, in possession of a valid City of Wetaskiwin business license, if required.

` 14. Direct Costing Shall include costs identified to deliver the service, debenture costs and equipment costs.

15. Non-Local Use Non-profit organizations or individuals whose membership is primarily made up of individuals who are not residents of the Wetaskiwin and area.

16. Performance Bond

A deposit paid by a renter or user group to the City of Wetaskiwin as security for payment of rental fees or facility damages. The sum of the performance bond shall equal the rental fee or one month’s average use, whichever if the greater.

17. Physically or Mentally Challenged Individual(s)

Refers to individuals who, due to a mental or physical disability or a learning disability, would be unable to participate in the activities within a facility or program without the direct or indirect assistance of a second individual.

18. Public Use Describes programs sponsored directly or indirectly by the City of Wetaskiwin and are designed for general use by the public, those of which benefits accrue to the City as a whole.

AGENDA ITEM # 7. c)



Page 3 of 6

19. Recreation Is defined as including sports and physical recreation programs, artistic, creative, cultural, and intellectual activities and accepted by the Federal and Provincial Governments as a basic social service the same manner as health and education.

20. Resident Use Non-profit organizations comprised of single teams, groups or leagues whose membership is primarily made up of individuals 75% of which are residents of Wetaskiwin and area and are recreational in nature.

21. User Fee A fee charged for the opportunity to participate in or be a spectator at a City sponsored leisure program, which will be of at least a sufficient amount to offset an increase in the operational expense of the facility.

22. User Group Percentage

Refers to the rate, percentage of the operational expense per hour, which is charged to a specific user group.

23. Wetaskiwin and Area

Refers to the City of Wetaskiwin and the County of Wetaskiwin Recreation Zone One, as outlined in the City - County Recreation Agreement.

24. Youth Group or Organization

A non-profit organization or group operated by volunteers whose membership is comprised of youth 17 years and under with a minimum residency component of 85% Wetaskiwin and area residents.

Formulas

25. Facility rental fees and program fees shall be set annually based upon actual

operating costs approved by Council.

26. Where applicable GST will be included within the fee calculated. 27. Program fees: Instructor Fee + Facility Rental Fee + Supplies = Total Program Expense Total Program Expense + 10% Administration Fee + GST Number of Program Participants

AGENDA ITEM # 7. c)



Page 4 of 6

The number of participants may be either instructor or facility established limits. The minimum required prior to the course being offered may vary from the number of participants utilized to calculate the course fee.

Fees 28. Fees and charges set for general admission fees; hourly rental rates, special

events and equipment may vary dependent on age, type of group, facility, date and time of event.

29. User fees for City sponsored programs will be set at levels that reflect the

purpose, value and quality of the service provided, and targeted participation and spectatorship levels. Consideration will be given to the impact such fees may have on comparable private sector services.

30. The City of Wetaskiwin may waive facility, service, or admission fees and

charges for specified activities or programs subject to budget and resource allocations approved by City Council.

31. The rental fees charged for a facility rental shall include a fee for the time the

facility is committed to the set up and clean up for the event or activity. Consideration of this fee shall include the impact that the committed time has on other rental periods for the facility. This fee shall be included in the overall rental fee.

Refunds and Cancellations 32. Refunds may be issued for programs or courses when notification is received

from the registered participant at least five (5) working days prior to the first scheduled activity. Where refunds are issued there will be a 10% administrative fee charged. Refunds will not be issued once the activity has commenced.

33. In place of a refund for a course or program an individual may choose to receive

a credit towards a similar course or program to be offered within the next twelve months when notification is received at least five (5) working days prior to the first scheduled activity. Credits will not be issued once the activity has commenced.

34. When a medical certificate is presented the time period and administrative fee

outlined in 32 may be waived. 35. Cancellation refunds may be issued for facility rentals when notification is

received at least ten (10) working days prior to the reserved date. Where refunds are issued there will be a 10% administrative fee charged. When the cancellation notice is received with less than ten (10) working days notice, the deposit will be forfeited.

AGENDA ITEM # 7. c)



Page 5 of 6

36. Where no deposit was charged and the cancellation notification was received

less then the criteria outlined in 35 then the renter shall be charged a rental fee of not less then 10% of the original rental fee.

37. Cancellations of ice surfaces and sport fields shall be in accordance to the

procedures outlined in City of Wetaskiwin Policy 7203. 38. User groups may not sublet their facility or sport field to a second group without

prior notice being provided to the Recreation Department. Any sublets that are approved shall not allow for the original user group to charge a rate that exceeds the fee charged to them by the City.

39. Users, who are allowed a subsidized rate, shall be invoiced for the full,

unsubsidized facility rate for any hours that the facility booked by a subsidized user is not used.

40. Rental fees will be waived where inclement weather prohibits use when the Recreation Department receives notification on the next regular working day prior to 10:00 a.m. Without notification the regular fee will apply. Rescheduled events will be charged the user groups’ regular rental fees. Deposits and Performance Bonds 41. Deposits, pre-payment of fees or performance bonds may be required. 42. Deposits shall be paid in full a minimum of one month, 30 days, prior to the

event. Where two or more events are seeking the same date the first group shall provide the deposit as a confirmation of rental request.

43. Performance bonds that are of a value of $1,000.00 or more shall be eligible to

receive interest for the duration that the funds are in the control of the City. The rate of interest shall be determined to be that recognized by the City's bank on September 30th annually.

44. Special Events offered by local groups or organizations shall provide payment in

advance of at least 50% of the rental fee, a minimum of one month prior to the event, in addition to the damage deposit.

45. Special Events hosted by an individual or non-local group shall provide an

advance payment of 100% of the Fees and Charges.

AGENDA ITEM # 7. c)



Page 6 of 6

46. An Event will not be considered confirmed without payment in full of the deposit.

Upon receipt of the deposit the renter shall receive from the Recreation Department a confirmation of booking receipt which will include all requirements by the renter for set up, clean up and special needs.

Waiving of Admission Fees 47. In programs or activities where the participation of a individual would be

prevented without the assistance of an Aide, the admission fee for the Aide will be waived when the following criteria is met:

a) The individual requiring assistance has a mental or physical disability

which inhibits their independent participation in the activity; b) The Aide is available to provide supervision and assistance to the client

when and where necessary to facilitate their participation in the activity;

c) The Aide is fulfilling the role of the guardian or parent of the individual for the period of the activity.

48. Where situations exist outside of the criteria outlined in 55 the Department

Manager may determine that the admission fees will be waived.

.

AGENDA ITEM # 7. c)



Department

Representatives:

Kevin Lucas,

Director of

Community

Services

Natasha Grant,

Recreation

Coordinator

Recreation Facilities Scheduling Priorities and

Facility Allocations CS-005

RFD Purpose

Administration has prepared an updated Recreation Facilities

Scheduling Priorities and Facility Allocations Policy for City

Council’s consideration.

Report

The changes to the policy include new definitions for:

New User

Resident Use

And revised sections on:

Non-Prime Time

Prime Time

Changes to scheduling priorities in the schedules have been

highlighted in the draft procedures.

The policy and procedure has also been put in the new format

and revised for conciseness and clarity.

Legislative

BackgroundN/A

AGENDA ITEM # 7. d)

Recreation Facilities and Scheduling Priorities and Facility Allocations... of 178

Recommendation(s)

(I move) that City Council approves the Recreation Facilities

Scheduling Priorities and Facility Allocations CS-005 and accepts

CS-005-1 as information.


Strategic

Plan Goals






ItemsN/A

Municipal PlansThe revised policy is in compliance with the Recreation Master

Plan.

Policies

and Bylaws

N/A

Other Legislation

or Agreements

N/A

Implications

a) Financial:

The updated policy will ensure the Recreation Department

is scheduling recreation users in accordance with the

policy and that the department continues to collect user

fees as per the terms outlined in the user’s Facility Rental

Agreement.

b) Legal / Risk:

None at this time


The updated policy will continue to ensure that consistent

level of service is accessible for all recreation users.

d) Organizational:

AGENDA ITEM # 7. d)


None at this time

Next Steps

Administration will implement the proposed policy when

scheduling recreation users in facilities including the arenas, Drill

Hall and Sport Fields.

Stakeholder or

Communication

Strategy

City staff will be updated on the changes via the Council

summary.

Alternate Options

City Council may make amendments to the policy as

presented;

Council may request an alternate policy be brought back to a

future meeting;

Council may opt to not approve the policy.

Supporting


1. Current Recreation Facilities Scheduling Priorities and Facility Allocations policy and

procedure

2. Proposed Recreation Facilities Scheduling Priorities and Facility Allocations policy

3. Proposed Recreation Facilities Scheduling Priorities and Facility Allocations procedures


AGENDA ITEM # 7. d)



Recreation FacilitiesScheduling Priorities and

Facility AllocationsPolicy #

CS-005

Approved

Res. No.: 347/06


Revised (left blank if a new policy)

Res. No: New Policy ResolutionNumber



Policy Statement

Recreation Facilities provide a benefit to the community’s recreational enjoyment.The City of Wetaskiwin endeavours to make such facilities available for rental byboth local and non-local users. This policy establishes standards in which toensure fair and equitable access through a priority use allocation process andfurther establishes parameters concerning the use of such facilities.

Definitions

“Commercial Use” means an organization or group operated for profit, inpossession of a valid City of Wetaskiwin business license, if required.

“Competitive Use” means any not-for-profit organizations operated by volunteers,which are competitive in nature and represent Wetaskiwin versus othercommunities. These organizations are registered with a provincial or federalsport governing body and do not require a minimum residency component.

“Empty Ice” means ice rental time reserved by a user group in which no team oruser shows to use the ice time.

“New User” means a user who has not previously held a Facility RentalAgreement with the Recreation Department.

“Non-Local Use” means any not-for-profit organizations comprised of singleteams, groups or leagues whose membership is primarily made up of individuals,which are not residents of Wetaskiwin and area residents.

“Non-Prime Time” means the following times which refer to start times of thereservation:

Ice Arenas:Monday to Friday prior to 4:00 p.m. and following 11:00 p.m.Saturday and Sunday prior to 8:00 a.m. and following 11:00 p.m.

Sport Fields:Monday to Friday prior to 5:00 p.m.Saturday and Sunday following 9:00 p.m.

AGENDA ITEM # 7. d)


#CS-005Recreation Facilities Scheduling Priorities and Facility Allocation

Page 2 of 2


Drill Hall:Monday to Friday prior to 4:00 p.m. and following 10:00 p.m.Saturday and Sunday prior to 8:00 a.m. and following 10:00 p.m.

“Prime Time” means the following times which refer to start times of thereservation:

Ice Arenas:Monday to Friday 4:00 p.m. to 11:00 p.m.Saturday and Sunday 8:00 a.m. to 11:00 p.m.

Sport Fields:Monday to Friday 5:00 p.m. to 10:00 p.m.Saturday and Sunday 8:00 a.m. to 9:00 p.m.

Drill Hall:Monday to Friday 4:00 p.m. to 10:00 p.m.Saturday and Sunday 8:00 a.m. to 9:00 p.m.

“Public Use” means describes programs sponsored directly or indirectly by theCity of Wetaskiwin and are designed for general use by the public.

“Resident Use” means any not-for-profit organizations comprised of single teams,groups or leagues whose membership is primarily made up of residents of theWetaskiwin and area and is recreational in nature.

“Wetaskiwin and Area” means the City of Wetaskiwin and the County ofWetaskiwin Recreation Zone One, as outlined in the City - County RecreationAgreement.

Standards

1. Facilities shall be booked out to users with consideration given to differentuser groups.

2. The means of allocation shall be applied annually to allow fororganizations’ changing needs and to allow for the emergence of newusers. Primary consideration shall be given to groups serving largenumbers of participants.

3. The requests for bookings shall follow the timelines set out in theprocedures of this policy. Any alterations, deletions, or additions ofbooking times for facilities shall be made with considerations given tosufficient notice being provided to the Recreation Department, and if thefacility may be booked with an alternative user.

AGENDA ITEM # 7. d)



Recreation FacilitiesScheduling Priorities and

Facility Allocations

Procedure #

CS-005-1

Approved


Revised


Director City Manager

This procedure is subject to any specific provisions of the Municipal Government Act, other any other relevant legislation.

Responsibilities

1. Recreation Department Designatea. Shall be responsible for ensuring that all facilities are scheduled in

accordance with this Policy and Procedures.b. Shall ensure that all fees are charged in accordance with the current Fees

and Charges Schedule for all facility rentals.

Procedures

General1. This procedure will be reviewed by the City of Wetaskiwin and the User Groups a

minimum of once every three (3) years or as required.

2. A Facility Rental Agreement for use of City Recreation Facilities shall be drawnup with users prior to the commencement of their season, or rental request, toallocate facility times and identify fees to be charged. The Agreement shall besigned by a representative contact for the user, this being the individual withwhom future communication and responsibility for payment of fees is maintained.Additional unallocated facility times may be booked beyond those allocated inthis Agreement, subject to the terms as outlined herein.

3. Events deemed to provide a spectator service and whose scheduling involvesout of town teams shall be accommodated, when possible, during prime time forthe convenience of the club, its opponents and the spectators.

a. Individuals or organizations with private events may only beaccommodated after the needs of public groups have been satisfied.

b. Special events, which enhance the City as a whole, or result in significantrevenue to the City shall be accommodated provided these events areirregular and are relatively short term in nature.

AGENDA ITEM # 7. d)


#CS-005-1Administrative Procedures

Page 2 of 8


4. Local youth users shall be allowed a subsidized rate per hour for RecreationFacilities bookings and rentals in accordance with the current Fees and ChargesSchedule.

5. The City’s Recreation Department will invoice the user / renter showing theactual hours used and the amount due. Late payments shall be subject topenalties as per current City policy. Future rentals may not be confirmed until theaccount is paid in full.

6. Users, who are allowed a subsidized rate and do not give 48 hours businessnotice of cancellation, shall be invoiced for the full, unsubsidized facility rate, inaccordance with the current Fees and Charges Schedule, for any hours that thefacility booked by a subsidized user is not used and sits empty.

7. All facilities shall be left in an acceptable condition or extra charges for damagesor excessive clean up shall be applied. Users shall be invoiced for these chargesor where applicable.

a. The user shall be responsible for notifying the Recreation Department ofany damages or maintenance required that they noted during their use ofthe facility.

8. The Recreation Department reserves the right to postpone or reschedule anyactivity due to justified circumstances, including but not limited to issues of safetyand mechanical failures.

9. The user / renter shall be responsible for all people who enter the facility duringthe rental period including participants, spectators and visitors.

10.Violations of the rules and regulations for each facility or these procedures byany of the users could result in suspension from future use of the facility withdamages, if any, being assessed to them.

Ice Allocation

11. Ice Allocation requests shall be submitted to the Recreation Department byMarch 30 of each year. Failure to do so may result in the user being subjected tothe same ice allocation privileges and conditions as a new user.

a. Past ice allocations shall not be a guarantee for future ice allocations.b. The Ice Allocation process may be completed by July 15 of each year.

12.Adjustments to the July 15 allocation will be made with the submission of currentand up to date registration lists to be filed with the Recreation Department nolater than October 1 of each year.

a. The provision for extra time after October 1 will only be for ice time notunder contract to other users.

AGENDA ITEM # 7. d)



Page 3 of 8


b. Groups that return ice relinquish their priority rating for that ice.c. Open ice shall be booked on a first come first serve basis.

13. Ice reductions requested following November 1 by subsidized users shall beaccepted given that another user is requesting additional ice.

a. Ice that cannot be re-allocated shall be charged back to the original usergroup at the applicable rate.

b. Where groups provide programs with independent registrations in the falland winter a second adjustment to the ice allocation may be allowed nolater than January 15 of each year.

14.Teams eliminated from playoff competition may cancel their ice without penaltywhen the City is notified prior to 10:00AM the following day.

15.All subsidized users will be encouraged to utilize non-prime time and earlymorning weekday ice to augment their base ice allocation.

16.Summer or “off season” ice activity may not be accommodated on a subsidizedbasis.

17.Users in excess of one (1) hour of consecutive ice time must submit a proposedflood schedule for their block of time no later than September 1.

a. The schedule shall include the requested time of the flood with havingregard for the anticipated ice conditions.

b. The Recreation Department shall determine the final requirement andschedule for floods.

18.Tournaments and Special Events must be requested in writing each year, subjectto the same timing as the allocation process.

a. Tournaments and Special Events will be scheduled around regularbookings or the appropriate measures will be taken between the usergroups to ensure the regular scheduled user group is compensated for theloss of ice time.

b. Weekend Tournaments and Special Events may be restricted to two (2)bookings per month. The exception to this condition will be with eventsthat would be scheduled after March 15th or during Christmas or EasterBreak or events / competitions that are Provincial, National or Internationalin nature.

19. Ice shall be assigned to organizations and teams through the utilization of the IceUsers Priority Schedule, as outlined in Schedule A.

20.Tournaments, competitions and test days have a higher priority over practicesand recreational activities.

AGENDA ITEM # 7. d)



Page 4 of 8


21.Public Skating times on weekends will not be cancelled, postponed or altered forgames, practices or other activities unless specified in the written requestssubmitted in section 11 above. Additional Public Skating may be provided at thediscretion of the Recreation Department.

22. Ice users shall vacate the assigned dressing rooms one half hour after theconclusion of their ice rental time or additional charges may be applied.

Sports Field and Ball Diamond Allocation Process

23.Sports field and ball diamond allocation requests shall be submitted to theRecreation Department by March 1. Failure to do so may result in the user beingsubjected to the same allocation privileges and conditions as a new user.

a. Users shall submit their requests based on the final registration figures ofeach group from the concluding season.

b. Past allocations shall not be a guarantee for future sport field and balldiamond allocations.

c. The sport field and ball diamond allocation process may be completed byApril 30 of each year.

24.Adjustments to the April 30 allocation will be made with the submission of currentand up to date registration lists to be filed with the Recreation Department nolater than April 15 of each year. The provision for extra time after April 30 willonly be for sport field or ball diamond time not under contract to other users.

a. Sport field and ball diamond reductions requested following April 30 bysubsidized users shall be accepted if a minimum 48 business hours’notice is provided prior the booking date to the Recreation Department.

25.All subsidized users will be encouraged to utilize non-prime time to augment theirbase sport field allocation.

26.Tournaments and Special Events must be requested in writing by March 1 ofeach year, subject to the same timing as the allocation process.

a. Tournaments and Special Events will be scheduled around regularbookings or the appropriate measures will be taken between the usergroups to ensure the regular scheduled user group is compensated for theloss of sport field time. The exception to this condition will be with eventsthat would be scheduled after August 15th or events/ competitions that areProvincial, National or International in nature.

27.Sport fields and Ball Diamonds shall be assigned to organizations and teamsthrough the utilization of the Users Priority Schedules, as outlined in Schedule B.

28.Tournaments and competitions have a higher priority over practice andrecreational activities.

AGENDA ITEM # 7. d)



Page 5 of 8


29. In an effort to help control and alleviate unnecessary and expensive repairs andmaintenance to the sports fields, such fields shall be considered unplayable if thefollowing conditions exist:

a. Visual ponding of water on the surface of the field / diamond;b. Water sponging up around feet when walking on the field / diamond.

30. If either of these conditions are in existence then the field / diamond will beconsidered unplayable and the practice cancelled or the game rescheduled.

31. If the group or team ignores the unplayable conditions the contract user may berequired to pay for all damages to the field or diamond arising from abuse to thefacility where the group is deemed responsible. The contract user may be heldliable and responsible for accidents, or injuries incurred because of unsafeconditions.

Drill Hall Allocation Process

32.A User meeting may be held each year to negotiate suggested changes in theDrill Hall times assigned to the groups for the next year scheduled. All regularusers, from the previous season, must be represented by a member appointedby their organization at this meeting.

a. The Recreation Department shall determine the final Drill Hall allocation.

33.The Drill Hall shall be assigned to organizations and teams through the utilizationof the Hall Users Priority Schedule, as outlined in Schedule C.

34.Commercial or for profit rentals shall have priority over subsidized or not for profitactivities when the requests for such activities are received a minimum of onemonth in advance.

AGENDA ITEM # 7. d)



Page 6 of 8


Schedule AIce Users Priority Schedule

Group or Activity Arena #1Before 9PM

Arena #1After 9PM

Arena #2Before 9PM

Arena #2After 9PM

Public Skating andCity Sponsored

Recreation Programs

2 2 2 2

Daytime SchoolPrograms (As per

Joint UseAgreements)

12 N/A 11 N/A

Figure Skating 3 10 4 9Minor Hockey 4 9 3 8

Jr. B Hockey Club 5 3 5 5Sr. Hockey Club 6 4 6 6

Non-profitOrganizations

9 7 9 7

Adult RecreationLeagues

7 5 7 3

Non-local Teams 10 8 10 10Recreation Teams

not in a League8 6 8 4

Commercial/ profitmotivated users

1 1 1 1

AGENDA ITEM # 7. d)



Page 7 of 8


Schedule BBall Diamond Users Priority Scheduling

Group orActivity

Al Arner BallPark

Centennial Knights ofColumbus

LittleLeague

Kinsmen

AA#1

AA#2

AA#3

AA#4

West East

City SponsoredRecreationPrograms

2 2 2 2 2 2 2 2

Daytime SchoolPrograms (Asper Joint UseAgreements)

3 3 3 3 3 3 3 3

Minor Baseball– Baseball

8 8 8 8 8 4 4 5

Minor Baseball– Fastball

7 7 7 7 7 5 5 4

Slo Pitch –Mens

4 4 4 4 4 N/A N/A N/A

Slo Pitch –Mixed

5 5 5 5 5 N/A N/A N/A

Slo Pitch -Ladies

6 6 6 6 6 N/A N/A N/A


11 11 11 11 11 7 7 7

Non-localTeams

10 10 10 10 10 6 6 6

RecreationTeams not in aLeague

9 9 9 9 9 8 8 8

Commercial/profit motivatedusers

1 1 1 1 1 1 1 1

AGENDA ITEM # 7. d)



Page 8 of 8


Schedule CSports Field Users Priority Schedule

Group or Activity NormBrown FieldBefore 5PM

NormBrown Field

After 5PM

Clear VistaField

Before 5PM

Clear VistaField

After 5PMCity SponsoredPrograms

2 2 N/A 2

Daytime SchoolPrograms (As per JointUse Agreements)

4 4 4 4


8 8 8 8

District YouthRecreation Leagues

5 5 5 5

District AdultRecreation Leagues

6 6 6 6

Non-Local Teams 9 9 9 9Recreation Teams Notin A League

7 7 7 7

Commercial/ profitmotivated users

1 1 1 1

Community SpecialEvents

3 3 3 3

Schedule DDrill Hall Users Priority Schedule

Group or Activity Before 9PM After 9PMCity Sponsored Programs 2 2Daytime School Programs (Asper Joint Use Agreements)

6 N/A

Non-profit Organizations –Youth

4 5

Non-profit Organizations –Adult

5 4

Commercial/ profit motivatedusers

1 1

Community Special Events 3 3

AGENDA ITEM # 7. d)


CITY OF WETASKIWIN

Policy # 7203

Policy Name: RECREATION FACILITIES SCHEDULING PRIORITIES POLICY


Policy Statement It is the policy of the City of Wetaskiwin to ensure fair and equitable distribution of recreation facility times to facility users through a priority use allocation process due to a limited amount of facility time available during prime operating hours. The City of Wetaskiwin will set and maintain a schedule, by facility, of the priority for choice of rental times by each type / group of users. Guidelines 1. To establish a fair and consistent application of facility access to Wetaskiwin and

area residents and user groups. 2. To create and define categories of facility users, determine an order of

consideration, and to establish a means of allocation for each of the user groups within these categories.

3. The means of allocation will be applied annually to allow for the organizations

changing needs and to allow for the emergence of new users. Primary consideration shall be given to groups serving large numbers of participants.

4. This policy will be reviewed by the City of Wetaskiwin and the User Groups a

minimum of once every three (3) years or as required. 5. All things being constant, every effort shall be made to adhere to all intents and

purposes of this Policy.

AGENDA ITEM # 7. d)


CITY OF WETASKIWIN

Procedure # 7203-01

Procedure Name: RECREATION FACILITIES SCHEDULING PRIORITIES AND FACILITY ALLOCATION


General

1. A Facility Rental Agreement for use of City Recreation Facilities shall be drawn

up with users prior to the commencement of their season, or rental request, to allocate facility times and identify fees to be charged. The Agreement shall be signed by a representative contact for the user, this being the individual with whom future communication and responsibility for payment of fees is maintained. Additional unallocated facility times may be booked beyond those allocated in this Agreement, subject to the terms as outlined herein.

2. Events deemed to provide a spectator service and whose scheduling involves

out of town teams shall be accommodated, when possible, during prime time for the convenience of the club, its opponents and the spectators.

3. Individuals or organizations deemed to be private may only be accommodated

after the needs of public groups have been satisfied. 4. Special events, which enhance the City as a whole, or result in significant

revenue to the City shall be accommodated provided these events are irregular and are relatively short term in nature.

5. Local youth users shall be allowed a subsidized rate per hour in accordance

with the current Fees and Charges Schedule. 6. Users, who are allowed a subsidized rate and do not give 48 hours business

notice of cancellation, shall be invoiced for the full, unsubsidized facility rate, in accordance with the current Fees and Charges Schedule, for any hours that the facility booked by a subsidized user is not used, but sits empty.

7. Regular users shall pay a performance bond of the average of one month’s rent

prior to the commencement of their regular season. For winter and fall activities this shall be September 30th, for Spring and Summer activities this shall be April 30th. Other users that rent more than 4 times during a “season” may at the discretion of the City be requested to provide a performance bond.

8. All facilities shall be left in an acceptable condition or extra charges for damages

or excessive clean up shall be applied. Users shall be invoiced for these charges or where applicable, the amount shall be deducted from the performance bond/damage deposit.

AGENDA ITEM # 7. d)


Procedures 7203-01 Recreation Facilities Scheduling Priorities

Facility Allocation Procedures Policy Page 2

9. The City will invoice the user / renter showing the actual hours used and the amount due. Late payments shall be subject to penalties as per current City policy. Any outstanding balance past 30 days may result in a forfeit of the performance bond. Future rentals may not be confirmed until a new performance bond is posted and the account is paid in full. When a performance bond has been forfeited the user shall have five (5) working days to have a new bond issued or future facility rentals may, at the discretion of the City, be cancelled.

10. At the end of the regular season the performance bond for each renter shall be

returned when the following conditions are satisfied: There is no outstanding balance due on the account for rentals; There are no outstanding invoices for damages or clean up for the facilities.

11. The City reserves the right to postpone or reschedule any activity due to justified

circumstances, including but not limited to issues of safety and mechanical failures.

12. The user / renter shall be responsible for all people who enter the facility during

the rental period including participants, spectators and visitors. 13. The user shall be responsible for notifying the City of any damages or

maintenance required that they noted during their use of the facility. A maintenance request form is included in Schedule D.

14. Violations of the rules and regulations for each facility by any of the users could

result in suspension from future use of the facility with damages, if any, being assessed to them.

Definitions 15. Commercial Use An organization or group operated for profit, in

possession of a valid City of Wetaskiwin business license, if required.

16. Competitive Use Not-for-profit organizations operated by volunteers, which are competitive in nature and represent Wetaskiwin versus other communities. These organizations are registered with a provincial or federal sport governing body and do not require a minimum residency component.

17. Empty Ice Refers to ice rental time reserved by a user group in which no team or user shows to use the ice time.

AGENDA ITEM # 7. d)




18. Non-Local Use Not-for-profit organizations comprised of single teams, groups or leagues whose membership is primarily made up of individuals, which are not residents of Wetaskiwin and area residents.

19. Non-Prime Time: Times indicated refer to start times of the reservation. Ice Arenas: Monday to Friday prior to 4:00 p.m. and following 11:00 p.m. Saturday and Sunday prior to 8:00 a.m. and following 11:00 p.m. Sport Fields: Monday to Friday prior to 5:00 p.m. Saturday and Sunday following 9:00 p.m. Drill Hall: Monday to Friday prior to 5:00 p.m. and following 10:00 p.m. Saturday and Sunday prior to 8:00 a.m. and following 10:00 p.m.

20. Performance Bond A deposit paid by a renter or user group to the City of Wetaskiwin as security for payment of rental fees or facility damages.

21. Prime Time: Times indicated refer to start times of the reservation. Ice Arenas: Monday to Friday 4:30 p.m. to 11:00 p.m. Saturday and Sunday 8:00 a.m. to 11:00 p.m. Sport Fields: Monday to Friday 5:00 p.m. to 10:00 p.m. Saturday and Sunday 8:00 a.m. to 9:00 p.m. Drill Hall: Monday to Friday 5:00 p.m. to 10:00 p.m. Saturday and Sunday 8:00 a.m. to 9:00 p.m.

22. Public Use Describes programs sponsored directly or indirectly by the City of Wetaskiwin and are designed for general use by the public.

23. Resident Use Not-for-profit organizations comprised of single teams, groups or leagues whose membership is primarily

AGENDA ITEM # 7. d)




made up of individuals 85% of which are residents of the Wetaskiwin and area residents and are recreational in nature.

24. Wetaskiwin and Area

Refers to the City of Wetaskiwin and the County of Wetaskiwin Recreation Zone One, as outlined in the City - County Recreation Agreement.

25. Youth Group or Organization

A not-for-profit organization or group operated by volunteers whose membership is comprised of youth 17 years and under with a minimum residency component of 85% Wetaskiwin and area residents.

Ice Allocation Process

26. The ice allocation process will be completed annually by June 15th of each year,

based on the final registration figures of each group from the concluding season. These figures must be submitted in writing to the Recreation Department no later than January 15th.

27. An Ice User meeting shall be held by May30th of each year to negotiate

suggested changes in the ice times assigned to the groups for the next year scheduled. All regular users, from the previous season and new groups requesting ice, must be represented by a member appointed by their organization at this meeting. The City shall determine the final ice allocation.

28. Users failing to submit requests for ice within the timelines outlined may be

subject to the same ice allocations and conditions as a new user. Historical allocations of ice shall not be considered as precedents for future seasons.

29. Users in excess of one (1) hour of consecutive ice time must submit no later

than September 1st, a proposed flood schedule for their block of time showing the requested time of the flood having regard for the anticipated ice conditions. The City shall determine the final requirement and schedule for floods.

30. Adjustments to the June 15th allocation will be made with the submission of current and up to date registration lists to be filed with the Recreation Department, no later than November 1st of each year. Subsidized users may cancel up to 10% of their time due to low registrations. The provision for extra time after November 1st will only be for ice time not under contract to other users. Groups that return ice relinquish their priority rating for that ice. Open ice shall be booked on a first come first serve basis.

31. Ice reductions requested following November 1st by subsidized users shall be accepted with the provision another user is requesting additional ice. Ice unable to be re-allocated shall be charged back to the original user group at the

AGENDA ITEM # 7. d)




applicable rate. Where groups provide programs with independent registrations in the fall and winter a second adjustment to the ice allocation may be allowed no later than January 15th of each year.

32. Teams eliminated from playoff competition may cancel their ice without penalty when the City is notified prior to 10:00 a.m. the next day.

33. All subsidized users will be encouraged to utilize non-prime time and early morning weekday ice to augment their base ice allocation.

34. Tournaments and Special Events must be requested in writing each year, subject to the same timing as the allocation process, April 30th. Tournaments and Special Events will be scheduled around regular bookings or the appropriate measures will be taken between the user groups to ensure the regular scheduled user group is compensated for the loss of ice time. Weekend Tournaments and Special Events may be restricted to two- (2) booking per month. The exception to this condition will be with events that would be scheduled after March 15th or during Christmas or Easter Break or events / competitions that are Provincial, National or International in nature.

35. Public Skating times on weekends will not be cancelled, postponed or altered for games, practices or other activities unless specified in the written requests submitted in section 10 above. Additional Public Skating may be provided at the discretion of the City.

36. Tournaments, competitions and test days have a higher priority over practices and recreational activities.

37. Internal trade or exchange of hours may be done by mutual consent between

any two or more groups of the Ice Users with the following conditions being met: The City is notified, in writing, within 5 working days to adjust staff and

concession arrangements; The subsidized and adult hours remain constant to maintain budgeted

revenues.

38. Groups, which experience more than 3% of empty ice within one season, may have future allocations of prime time ice reduced by an equal amount.

39. Ice users shall vacate the assigned dressing rooms one half hour after the

conclusion of their ice rental time or additional charges may be applied.

40. Summer or “off season” ice activity may not be accommodated on a subsidized basis.

41. Ice shall be assigned to organizations and teams through the utilization of the

Ice Users Priority Schedule, as outlined in Schedule A.

AGENDA ITEM # 7. d)




Sports Field and Ball Diamond Allocation Process

42. The sport field and ball diamond allocation process may be completed annually

by April 30th of each year, based on the final registration figures of each group from the concluding season. These figures must be submitted in writing to the Recreation Department no later than August 15th of the immediate previous season.

43. A Summer Sports Field and Ball Diamond User meeting may be held by

April 15th of each year to negotiate suggested changes in the sport field times assigned to the groups for the next year scheduled. All regular users, from the previous season, must be represented by a member appointed by their organization at this meeting. The City shall determine the final sport field allocation.

44. Users failing to submit requests for sport fields or ball diamonds within the timelines outlined may be subject to the same sport field and ball diamond allocations and conditions as a new user. Historical allocations of sport fields and ball diamonds shall not be considered as precedents for future seasons.

45. Adjustments to the April 30th allocation will be made with the submission of current and up to date registration lists to be filed with the Recreation Department, no later than April 15th of each year. The provision for extra time after April 30th will only be for sport field or ball diamond time not under contract to other users.

46. Sport field and ball diamond reductions requested following April 30th by subsidized users shall be accepted if a minimum 48 business hours notice is given to the Recreation office.

47. All subsidized users will be encouraged to utilize non-prime time to augment their base sport field allocation.

48. Tournaments and Special Events must be requested in writing each year, subject to the same timing as the allocation process, March 1st. Tournaments and Special Events will be scheduled around regular bookings or the appropriate measures will be taken between the user groups to ensure the regular scheduled user group is compensated for the loss of sport field time. The exception to this condition will be with events that would be scheduled after August 15th or events/ competitions that are Provincial, National or International in nature.

49. Tournaments and competitions have a higher priority over practice and recreational activities.

AGENDA ITEM # 7. d)




50. In an effort to help control and alleviate unnecessary and expensive repairs and

maintenance to the sports fields will be considered unplayable if the following conditions exist: Visual ponding of water on the surface of the field / diamond Water sponging up around feet when walking on the field / diamond.

51. If either of these conditions are in existence then the field / diamond will be

considered unplayable and the practice cancelled or the game rescheduled.

52. If the group or team ignores the unplayable conditions the contract user may be required to pay for all damages to the field / diamond arising from abuse to the facility where the group is deemed responsible. The contract user may be held liable and responsible for accidents, or injuries incurred because of unsafe conditions.

53. Internal trade or exchange of hours may be done by mutual consent between any two or more groups of the Sport field Users with the following conditions being met: The City is notified, in writing, within 5 working days to adjust staff; The subsidized and adult hours remain constant to maintain budgeted

revenues.

54. Sport fields and Ball Diamonds shall be assigned to organizations and teams through the utilization of the Users Priority Schedules, as outlined in Schedule B.

55. Any User Group requiring a lighted Norm Brown Field will be issued one press

box key, that must be signed out from Public Works, to allow for access. For this purpose, User Group is defined as an organization and not an individual team (excluding the Wetaskiwin Sabres); for example, Wetaskiwin and District Football Association and Wetaskiwin Minor Soccer.

Drill Hall Allocation Process

56. The Drill Hall allocation process may be completed annually for the upcoming

winter season by May 15th of each year based on the final registration figures of each group from the concluding season. These figures must be submitted in writing to the Recreation Department no later than March 1st.

57. A User meeting may be held by April 15th of each year to negotiate suggested

changes in the Drill Hall times assigned to the groups for the next year scheduled. All regular users, from the previous season, must be represented by a member appointed by their organization at this meeting. The City shall determine the final Drill Hall allocation.

AGENDA ITEM # 7. d)




58. Commercial or for profit rentals shall have priority over subsidized or not for profit activities when the requests for such activities are received a minimum of one month in advance.

59. Internal trade or exchange of hours may be done by mutual consent between any two or more groups of the Hall Users with the following conditions being met:

The City is notified, in writing, within 5 working days to adjust staff and concession arrangements;

The subsidized and adult hours remain constant to maintain budgeted revenues.

60. The Drill Hall shall be assigned to organizations and teams through the utilization

of the Hall Users Priority Schedule, as outlined in Schedule C.

Responsibilities

61. The Department Manager is responsible for ensuring that all facilities are

scheduled in accordance with the Recreation Facilities Booking Priorities Policy and Procedures.

62. The Department Manager is responsible for ensuring that all fees are charged in

accordance with the current Fees and Charges Schedule for all facility rentals. 63. This procedure will be reviewed by the City of Wetaskiwin and the User Groups a

minimum of once every three- (3) years or as required.

AGENDA ITEM # 7. d)




SCHEDULE A

GROUP OR ACTIVITYARENA # 1

BEFORE 9:00 p.m.ARENA # 1

AFTER 9:00 p.m.ARENA # 2

BEFORE 9:00 p.m.ARENA # 2

AFTER 9:00 p.m.Public Skating & City sponsored recreation programs 2 2 2 2Daytime School Programs (As per Joint Use Agreements) 12 N/A 12 N/AFigure Skating 3 11 5 10Minor Hockey 5 10 3 9Ringette 4 9 4 8Jr. B Hockey Club 6 3 6 5Sr. Hockey Club 7 4 7 6Non-profit Organizations 10 7 10 7District Adult Recreation Leagues 8 5 8 3Non-local Teams 11 8 11 11Recreation Teams Not In A League 9 6 9 4Commercial / Profit Motivated Users 1 1 1 1

ICE USERS PRIORITY SCHEDULE

AGENDA ITEM # 7. d)




SCHEDULE B

Centennial Kinsmen Norwood

AA # 1 AA # 2 AA # 3 AA# 4 LL # 1 LL # 2City sponsored recreation programs

2 2 2 2 2 2 2 2 2

Daytime School Programs (As per Joint Use Agreements)

3 3 3 3 3 3 3 3 3

Minor Ball - Baseball 8 8 8 8 8 4 4 5 5Minor Ball - Fastball 7 7 7 7 7 5 5 4 4Slo Pitch - Mixed 4 4 4 4 4 N/A N/A N/A 9Slo Pitch - Mens 5 5 5 5 5 N/A N/A N/A 10Slo Pitch - Ladies 6 6 6 6 6 N/A N/A N/A 11Non-profit Organizations 11 11 11 11 11 7 7 7 7Non-local Teams 10 10 10 10 10 6 6 6 6Recreation Teams Not In A League

9 9 9 9 9 8 8 8 8

Commercial / Profit Motivated Users

1 1 1 1 1 1 1 1 1

Al Arner Ball ParkKnights Of Columbus

Little League

BALL DIAMOND USERS PRIORITY SCHEDULE

GROUP OR ACTIVITY

GROUP OR ACTIVITY

NORM BROWN FIELD

BEFORE 5:00 p.m.

NORM BROWN FIELD

AFTER 5:00 p.m.

KINSMEN PARK

BEFORE 5:00 p.m.

KINSMEN PARK

AFTER 5:00 p.m.City sponsored programs 2 2 2 2Daytime School Programs (As per Joint Use Agreements) 4 4 4 4Non-profit Organizations 8 8 8 8District Youth Recreation Leagues 5 5 5 5District Adult Recreation Leagues 6 6 6 6Non-local Teams 9 9 9 9Recreation Teams Not In A League 7 7 7 7Commercial / Profit Motivated Users 1 1 1 1Community Special Events 3 3 3 3

SPORT FIELDS USERS PRIORITY SCHEDULE

AGENDA ITEM # 7. d)




SCHEDULE C

GROUP OR ACTIVITY BEFORE 9:00 p.m. AFTER 9:00 p.m.City sponsored programs 2 2Daytime School Programs (As per Joint Use Agreements) 6 N/ANon-profit Organizations - Youth 4 5Non-profit Organizations - Adult 5 4Commercial / Profit Motivated Users 1 1Community Special Events 3 3

DRILL HALL USERS PRIORITY SCHEDULE

AGENDA ITEM # 7. d)


City in ?notion . -the best place to be"



SCHEDULE D

FACILITY AND SPORT FIELD MAINTENANCE REQUEST FORM

FACILITY DATE:

DESCRIBE FULLY THE NATURE OF THE MAINTENANCE CONCERN, AND THE LOCATION AND EXTENT OF THE PROBLEM AREA. PLEASE USE A SKETCH OF THE SITE IF NECESSARY. SUBMITTED BY: PRINT NAME

ORGANIZATION: TELEPHONE

WOULD YOU LIKE A RESPONSE WHEN WORK IS COMPLETED:

YES NO

OFFICE USE ONLY:

DATE RECEIVED: DATE COMPLETED:

ACTION TAKEN: RESPONSE PROVIDED: YES NO DATE:

MANAGER SIGNATURE:

SCHEDULE E

AGENDA ITEM # 7. d)


/-1e.-- --- I?., City .11rs ow crric.rx - - - "the best ac$Icnce• to be"



RECREATION DEPARTMENT

FACILITY CANCELLATION or CHANGE REQUEST FORM REGULAR SCHEDULE CHANGE TO CANCEL ADDED NO

SHOW

DATE:

TIME:

FACILITY:

TEAM:

Original User Signature: __________________________________________________ Organization: ___________________________ Phone No. _________________ Other (New) User Signature: ______________________________________________ Organization: ___________________________ Phone No. _________________ OFFICE USE ONLY Date Taken: Updated Schedule:

Fax: Phone: Note: In Person:

Return Response By:

Date of Response:

Fax:

Phone: Note: In Person:

Charge:

Yes: No: Rate:

AGENDA ITEM # 7. d)




Annette Gordon,Controller

Monthly Financial Report:

Period Ending March 31, 2019

RFD Purpose

The Financial Report serves to inform Council of thefinancial position of the City in relation to 2019 Operatingand Capital Budgets to March 31, 2019.

Report

Comparative statements of actual to budget for revenuesand expenditures are presented in summary and costcentre format.

A review of these statements indicates that overall the Cityis on budget as of March 31, 2019.


The 2019 Budget was approved on March 28, 2018 throughresolution 108/19 (Operating Budget) and 109/19 (CapitalProjects Budget).

Recommendation(s)(I move) That City Council receives the financial report forthe period ending March 31, 2019 as information.


StrategicPlan Goals





AGENDA ITEM # 7. e)

Monthly Financial Report of 178


Goal: To ensure economic security through strong fiscalpolicies and building adequate reserves.

Municipal PlansN/A.

Policiesand Bylaws

N/A.


N/A.

Implications

a) Financial: The financial report confirms that overall the City is on

budget to March 31, 2019.




Next Steps N/A


Strategy

1. Provide a brief overview of the Objectives of anyproposed Engagement, and the how they were / willbe achieved.

2. Summarize results of engagement for final outcomee.g. how feedback was incorporated / or the level ofengagement that is proposed.

3. Attach completed Three Steps to Public EngagementTemplates (Decide, Plan, Report) for full detail.

4. Be sure to include input/feedback from otherDepartments.

Alternate Options City Council may request more information.

AGENDA ITEM # 7. e)


SupportingDocuments


1. City of Wetaskiwin Summary of Funding Operating budget, for March 31, 2019


AGENDA ITEM # 7. e)


0 0 0% 0 025:039 + 044:046 COUNCIL 418,380 97,711 23% 320,6690 0 0% 0 500 CIVIC BUILDING 73,024 15,620 21% 57,404

(46,800) (11,700) 25% (35,100) 505 CITY HALL 506,495 89,596 18% 416,8980 0 0% 0 040 CITY MANAGER ADMIN 785,299 88,958 11% 696,3400 0 0% 0 041 CORPORATE SERVICE 59,650 62,940 106% (3,291)0 0 0% 0 042 LEGISLATIVE SERVICES 150,863 65,263 43% 85,601

(66,500) (920) 1% (65,580) 043 HUMAN RESOURCES 402,439 68,179 17% 334,260(18,125) (5,158) 28% (12,967) 065 + 085 FINANCE 870,566 234,366 27% 636,199

0 341 0% (341) 125 ASSESSMENT 176,335 159,402 90% 16,933(24,850) 0 0% (24,850) 100 INFORMATION SERVICES 751,491 199,525 27% 551,966(95,000) (92,350) 97% (2,650) 070 BUSINESS LICENCING 2,169 1,715 79% 454

(596,200) (4,317) 1% (591,883) 275 PROTECTION SERVICES 3,927,557 117,960 3% 3,809,597(214,897) (33,400) 16% (181,497) 510 RCMP BUILDING MAINTENANCE 484,920 124,712 26% 360,208(118,395) (13,060) 11% (105,335) 200 FIRE PROTECTIVE SERVICES 1,047,683 207,858 20% 839,824

0 0 0% 0 515 FIRE STATION MAINTENANCE 192,329 14,277 7% 178,0520 0 0% 0 205 DISASTER SERVICES 17,980 1,385 8% 16,595

(51,850) (85) 0% (51,765) 210 SAFETY SERVICES 143,788 20,850 15% 122,9380 0 0% 0 215 FIRE PREVENTION 72,458 10,690 15% 61,768

(25,000) (626) 3% (24,374) 245 BYLAW WEED INSPECTION 33,064 841 3% 32,2230 (39) 0% 39 255 BYLAW PARKING ENFORCEMENT 0 0 0% 0

(315,000) (3,002) 1% (311,998) 260 PHOTO RADAR ENFORCEMENT 315,000 23,538 7% 291,462(177,000) (22,100) 12% (154,900) 240 BYLAW PROTECTIVE SERVICES 239,624 24,223 10% 215,400

0 (47,666) 0% 47,666 135 BUILDING INSPECTIONS 0 261 0% (261)(11,500) (2,000) 17% (9,500) 250 BYLAW ANIMAL CONTROL 148,860 34,939 23% 113,920

0 0 0% 0 400 PW SUPERINTENDENT 216,971 84,333 39% 132,6380 0 0% 0 410 PW ENGINEERING 0 28 0% (28)

(2,076,942) (361,553) 17% (1,715,389) 430 PW EQUIPMENT POOL 2,076,942 506,951 24% 1,569,9900 0 0% 0 520 WORKS AND YARDS 251,279 59,827 24% 191,452

(1,500) 0 0% (1,500) 600 ROADWAY MAINTENANCE 464,399 42,978 9% 421,4210 0 0% 0 605 SIDEWALK MAINTENANCE 0 0 0% 00 0 0% 0 610 STREET CLEANING 93,400 2,334 2% 91,0660 0 0% 0 615 SNOW REMOVAL 476,000 364,501 77% 111,499

(214,832) (20,532) 10% (194,300) 420 PUBLIC TRANSPORTATION 319,867 35,081 11% 284,786(3,090) 0 0% (3,090) 530 TRAFFIC SIGNALS AND SIGNAGE 673,575 106,387 16% 567,188

(12,600) 0 0% (12,600) 620 CRACK SEALING 604,868 49,397 8% 555,4710 0 0% 0 525 FENCE REAPIRS CPR 0 391 0% (391)

(7,915) (3,784) 48% (4,131) 450 MUNICIPAL AIRPORT GENERAL 164,794 26,917 16% 137,8770 0 0% 0 460 MUNICIPAL AIRPORT-AIRSIDE MAIN 88,011 2,106 2% 85,9050 0 0% 0 535 AIRPORT-BUILDING MAINTENANCE 60,530 7,151 12% 53,3780 0 0% 0 540 AIRPORT RUNWAY/ROAD MAINTENANC 6,079 1,626 27% 4,4530 0 0% 0 625 DRAINAGE DITCHES 19,400 886 5% 18,514

CITY OF WETASKIWINSummary of Funded Operating Budget

For the Three Months Ending Sunday, March 31, 2019

AG

END

A ITEM # 7. e)

Monthly Financial R

eport of 178

(23,500) (10,209) 43% (13,291) 075 WATER COLLECTIONS 23,500 3,111 13% 20,3890 0 0% 0 700 STAFF UTILITIES SALARIES 1,352,297 159,486 12% 1,192,8100 0 0% 0 705 WATER TREATMENT 1,475,162 442,594 30% 1,032,5680 0 0% 0 715 WATER BREAK REPAIRS 49,124 1,450 3% 47,674

(4,897,403) (607,117) 12% (4,290,286) 710 WATER SUPPLY 2,001,420 516,364 26% 1,485,056(23,500) 0 0% (23,500) 080 SEWER COLLECTION 23,500 3,572 15% 19,928

(3,226,048) (376,441) 12% (2,849,607) 720 SEWER BLOWHOUSE/LAGOON 3,226,048 704,519 22% 2,521,5290 0 0% 0 725 SEWER LIFT STATION 0 79,336 0% (79,336)0 0 0% 0 730 SEWER BREAK REPAIRS 0 230 0% (230)

(1,159,559) (146,450) 13% (1,013,109) 750 GARBAGE COLLECTIONS 1,325,755 210,889 16% 1,114,866(1,450,572) (232,058) 16% (1,218,514) 755 SANITARY LANDFILL 1,230,965 188,764 15% 1,042,201

(66,450) (4,176) 6% (62,274) 760 RECYCLING 119,862 2,729 2% 117,1330 0 0% 0 545 SOLID WASTE RECYCLING BUILDING 16,334 2,506 15% 13,8280 0 0% 0 630 GARBAGE/RECYCLABLES CITY FACIL 4,000 2,304 58% 1,6960 0 0% 0 585 UTILITIES BUILDING 14,512 6,577 45% 7,935

(425,668) (15,000) 4% (410,668) 175 FCSS ADMINISTRATION 212,938 22,108 10% 190,8300 (57,533) 0% 57,533 180 FCSS SPECIAL FUNDING 81,000 689 1% 80,311

(85,000) (45,428) 53% (39,572) 185 FCSS HOME SUPPORT WORKERS 146,411 48,158 33% 98,2530 (22,224) 0% 22,224 190 FCSS VOLUNTEER SERVICES 78,035 26,255 34% 51,780

(6,600) (1,615) 24% (4,985) 650 OLD CEMETERY 19,950 686 3% 19,2640 0 0% 0 550 WETASKIWIN CEMETERY BLDG 4,134 1,775 43% 2,359

(104,930) (28,709) 27% (76,221) 655 MEMORIAL CEMETERY 95,712 8,713 9% 86,999(5,481) 0 0% (5,481) 555 MEMORIAL CEMETERY BLDG 3,170 1,720 54% 1,451

(69,000) (3,673) 5% (65,328) 110 + 120 + 115 + 118 + 050 COMMUNITY DEVELOPMENT 475,449 101,145 21% 374,3030 0 0% 0 130 TAX INCENTIVES 0 (15) 0% 150 (46,313) 0% 46,313 015 JEDI COMMERCIAL DEVELOPMENT 96,509 8,072 8% 88,4370 0 0% 0 020 LAND SALES 0 0 0% 00 0 0% 0 560 CHAMBER BUILDING 2,025 2,416 119% (391)0 0 0% 0 635 CHRISTMAS AND CARNIVALS 5,225 686 13% 4,539

(207,500) (5,100) 2% (202,400) 138 DEVELOPMENT AGREEMENTS 713,848 15,453 2% 698,395(4,800) 0 0% (4,800) 140 AGRICULTURAL RENTALS 0 0 0% 0

(20,575) 0 0% (20,575) 300 RECREATION ADMINISTRATION 210,761 25,820 12% 184,940(90,000) (11,621) 13% (78,379) 315 RECREATION PROGRAMS 283,571 47,303 17% 236,269

(1,065,660) (247,348) 23% (818,312) 310 + 305 REGIONAL AQUATICS CTR PROGRAMS 1,233,748 307,282 25% 926,466(86,285) 0 0% (86,285) 355 + 350 REGIONAL AQUATICS CTR BUILDING 1,845,755 551,771 30% 1,293,984

(309,000) (80,346) 26% (228,654) 360 CIVIC ARENA BUILDING 865,542 204,032 24% 661,511(65,830) (28,818) 44% (37,012) 365 CURLING RINK/ARTS & CRAFTS 154,050 27,021 18% 127,029(24,000) 0 0% (24,000) 375 RECREATION GROUNDS 176,459 13,423 8% 163,036(60,000) (18,090) 30% (41,910) 370 DRILL HALL BUILDING 113,783 28,486 25% 85,296

(6,920) (1,222) 18% (5,698) 165 ARCHIVES/RECORDS MGMT 89,572 15,179 17% 74,393(711,567) (14,191) 2% (697,376) 150 LIBRARY 711,567 147,739 21% 563,829

0 0 0% 0 575 LIBRARY BUILDING 177,300 98,046 55% 79,2540 0 0% 0 155 LIBRARY BOARD 0 0 0% 0

(50,000) (3,026) 6% (46,974) 325 MEMORIAL ARTS CENTRE PROG. 30,306 1,837 6% 28,469



AG

END

A ITEM # 7. e)

Monthly Financial R

eport of 178

(8,755) 0 0% (8,755) 580 + 380 MEMORIAL ARTS BUILDING 46,886 11,811 25% 35,0750 0 0% 0 160 CULTURE 133,550 31,941 24% 101,6090 0 0% 0 565 BY THE LAKE PARK BLDG 98,013 14,656 15% 83,357

(17,000) (6,281) 37% (10,719) 665 + 320 BY THE LAKE PARK OPERATIONS 47,416 2,903 6% 44,5130 0 0% 0 570 PLAYGROUNDS 30,482 2,646 9% 27,836

(58,000) 0 0% (58,000) 660 PEACE HILLS PARK 629,553 27,187 4% 602,3651,000 0 0% 1,000 670 PARKS 305,050 62,617 21% 242,433

0 763 0% (763) 010 OPERATING CONTINGENCIES 2,434,573 375,000 15% 2,059,573



AG

END

A ITEM # 7. e)

Monthly Financial R

eport of 178



Peter Tarnawsky,City Manager

By-Election 2019

RFD Purpose

In response to Patricia MacQuarrie tendering herresignation as a Municipal Councillor on April 25th, 2019 tothe City Manager, the City of Wetaskiwin must hold a By-election to fill the vacancy.

Report

The City of Wetaskiwin Council must officially call anelection, pursuant to Section 165 of the MunicipalGovernment Act, which shall be 90 days from the start ofthe vacancy, which started on April 25, 2019. The 90 daydate for a By-election would be in the heat of summer, onJuly 24, 2019. As such, Administration is seeking directionfrom City Council to request an extension from the Ministerto hold the election on September 15, 2019.

Administration is planning the execution of the By-electionand recommends the appointment of JacquelinePelechytik as Returning Officer for the purpose ofcoordinating and facilitating the By-election. The ReturningOfficer is an impartial Council-appointed position that isfree from all biased and political influences.

Having our Legislative Officer plan and execute the By-election in accordance with updated legislation, and actas Returning Officer is good preparation for the upcomingelection in 2021. Note: It may be necessary to contractsome limited assistance with various day to dayresponsibilities, policy and bylaw work Ms. Pelechytik maybe unable to expedite.

It is now legislated that municipalities with populations over5,000 must hold an advance vote for elections and By-elections pursuant to Section 73(3) of the Local Authorities

AGENDA ITEM # 7. f)

By-Election 2019 of 178

Election Act. As such staff recommends that an ‘advancevote’ as well as ‘institutional votes’ be authorized byresolution of Council, to be carried out by the ReturningOfficer.


City Manager, Peter Tarnawsky, received the resignationletter from former Councillor Patricia MacQuarrie on April25, 2019. (In accordance with Municipal Government Act,Chapter M26, RSA 2000 (MGA) Sec 161(1))

Recommendation(s)

(I move) that City Council receive the letter of resignationof Patricia MacQuarrie dated April 24, 2019 and receivedon April 25, 2019, as information.

(I move) that City Council directs Administration to requestan extension of legislated 90-day By-election timeframefrom the Minister of Municipal Affairs.

(I move) that City Council hold a By-election to fill onevacant position of Councillor to be held on July 24th, 2019,unless an extension is authorized by the Minister.

(I move) that City Council appoints Jacqueline Pelechytik,Legislative Officer, as the Returning Officer for the By-election.

(I move) that City Council approves holding an advancevote for the By-election.

(I move) that City Council approves holding an institutionalvote for the By-election.

(I move) that City Council allocates $30,000 fromunspecified reserves for the purpose of conducting the By-election.


StrategicPlan Goals





AGENDA ITEM # 7. f)



N/A.


Policiesand Bylaws

Bylaw 1878-13 Municipal Election Bylaw

Bylaw 1417-98 Candidates Deposit for Nomination


Local Authorities Elections Act Section 13(1) Appointment of Returning Officer Section 14 Duties of the Returning Officer Section 73 Advance vote Section 80 Institutional vote location, eligibility, and

appointments

Municipal Government Act Section 161 Resignation Section 165 Election Day

Implications

a) Financial: As there is no regularly scheduled General Municipal

Election in 2019, funds have not been allocated inthe 2019 budget. As such, conducting a MunicipalBy-election will require funds to be allocated by CityCouncil.

b) Legal / Risk: Pursuant to S162 of the Municipal Government Act,

City Council must have a By-election to fill the currentvacancy as the vacancy does not fall under one ofthe exceptions to holding a by-election.

c) Program or Service: Since a current staff member is being recommended

for appointment as the Returning Officer, significantcross-training and some potential contracting of workmust occur so that the staff member’s regular dutiesand services are fulfilled.

d) Organizational:

AGENDA ITEM # 7. f)


The Returning Officer shall have to hire temporarycontract election workers.

Next Steps

1. Administration shall draft a letter requesting an extensionto the Election Day to the Minister of Municipal Affairs.

2. The Returning Officer shall commence recruitment fortemporary Election workers.

3. The Returning Officer shall work with theCommunications Manager to put out legislatedcommunications advertising nominations and ElectionDay. A plan for web-based communications shall alsobe established.

4. Nominations shall be accepted from the day after CityCouncil calls the Election up until Nomination Day onJune 12, 2019 at 12 Noon.

5. An advance vote shall be held.6. An Institutional Vote shall be held on the same day as

Election Day.


Strategy

1. Municipal stakeholders shall be engaged via Citywebsite, and all Election related material shall belocated on a centralized elections page.

2. Notices shall also be put out in the Wetaskiwin Times onMay 29 and June 5 for Notice of Nomination Day.

3. Notices shall also be put out in the Wetaskiwin Times onJuly 10 and 17 for Notice of Election Day.

4. Notice for advance vote shall be put out in theWetaskiwin Times at least one week prior to the date setby the Returning Officer as required by Section 74 of theLocal Authorities Election Act.

5. Notice of Institutional Vote shall be posted at InstitutionalVote locations a minimum of 2 days prior to ElectionDay.

Alternate Options

1. City Council may opt not to appoint a Returning Officer,as such, the duties shall fall to the Secretary who is theCity Manager.

2. City Council may opt not to direct Administration toconduct an Institutional Vote.

3. City Council may opt not to direct Administration to seekan extension beyond the legislated 90 days.

4. City Council may set the date for the by-election to besooner than July 24, 2019, keeping in mind that doing somay limit the campaigning ability of candidates, and

AGENDA ITEM # 7. f)


may also put an increased strain on the ReturningOfficer to coordinate the election in a shorter amount oftime. A shorter amount of time may also limit deadlinesfor advertising and accepting nominations.

SupportingDocuments


1. Preliminary Schedule of By-Election Events2. Resignation Letter


AGENDA ITEM # 7. f)


By-ElectionT im eline

25-Apr 13-M ay 14-M ayM ay 29 andJune5 12-Jun July 10 & 17 24-Jul

R esignationletterreceivedby City M anager

R esignationpresentedtoCity Council

N om inationsopen

N oticeofN om inationsinW etaskiw inT im es

N om inationscloseat12N oon

N oticeofElectioninW etaskiw inT im es ElectionDay

Electioncalled

AG

END

A ITEM # 7. f)


AGENDA ITEM # 7. f)


jpelechytik

Rectangle

jpelechytik

Text Box

S17 FOIP



JacquelinePelechytik,LegislativeOfficer

Deputy Mayor Schedule

RFD Purpose

Due to the resignation of former Councillor PatriciaMacQuarrie, the Deputy Mayor rotation must be adjustedto reflect such a change.

Report

Administration has prepared an amended Deputy MayorSchedule for Council’s approval which proposes that:

Councillor Kevin Lonsdale shall act as the DeputyMayor for the remainder of the month of May; and

Councillor Billingsley shall act as the Deputy Mayor forthe month of June.


The 2019 Deputy Mayor Rotation was approved at theOctober 22, 2019 Organizational Meeting.

Resolution: 410/18 That City Council approves the Deputy Mayorroster for the upcoming year, as presented.

Recommendation(s)(I move) That City Council repeals the Deputy MayorSchedule as approved by motion 410/18, and approves theDeputy Mayor Schedule as presented.


StrategicPlan Goals






N/A

AGENDA ITEM # 7. g)

Deputy Mayor Schedule of 178

Municipal PlansN/A

Policiesand Bylaws

Deputy Mayor schedule is determined at theOrganizational meeting per Procedural Bylaw 1919-18Article 4.4.


Section 152 of the Municipal Government Act provides thatCouncil must appoint one or more Councillors to act asDeputy Mayor.

Implications

a) Financial: None at this time.

b) Legal / Risk: It is required by the Municipal Government Act to

appoint one or more Councillors to act of DeputyMayor so that the office shall be filled at all times.

c) Program or Service: None at this time.

d) Organizational: None at this time.

Next StepsThe appointed Councillors shall act as Deputy Mayor whenthey are required to.


StrategyN/A

Alternate OptionsCity Council may amend the schedule as presented so thatalternative Councillors are appointed as the Deputy Mayor.

SupportingDocuments


1. Deputy Mayor Schedule


AGENDA ITEM # 7. g)


DEPUTY MAYOR APPOINTMENTS2018/19

Councillor Alan Hilgartner November/December 2018

Councillor Dean Billingsley January/February 2019

Councillor Pamela Ganske March/April 2019

Councillor Kevin Lonsdale May 2019

Councillor Dean Billingsley June 2019

Councillor Kevin Lonsdale July/August 2019

Councillor Wayne Neilson September/October 2019

AGENDA ITEM # 7. g)




N/A

Long Service Recognition Award

RFD Purpose

Peter Tarnawsky will be presented with the CanadianAssociation of Municipal Administrators’ (CAMA) LongService Recognition Award.

Report

The Long Service Recognition Program recognizes andcelebrates the dedication to public service and municipalmanagement by Peter Tarnawsky. While he has onlyrecently become our Chief Administrative Officer, we arerecognizing Perter for his fifteen years of municipal service ina senior management capacity.We thank Peter for his ongoing support as a municipalprofessional and for the part he will play in thedevelopment and evolution of the City of Wetaskiwin.

We are looking forward to the experience and expertise hebrings to the community and working with Peter.Congratulations on your first 15 years!


N/A

Recommendation(s)(I move) that City Council recognizes Mr. Tarnawsky forreceiving the CAMA’s Long Service Recognition Award.


StrategicPlan Goals




AGENDA ITEM # 7. h)

Canadian Association of Municipal Administrators’ Long Service Award of 178



N/A.

Municipal PlansN/A.

Policiesand Bylaws

N/A.


N/A.

Implications





Next StepsN/A.


Strategy

N/A.

Alternate Options N/A

SupportingDocuments



Karin Boddy

AGENDA ITEM # 7. h)

Canadian Association of Municipal Administrators’ Long Service Award of 178

Notice of Motion Meeting Date:May 13, 2019

Provided By:Councillor KevinLonsdale

Wetaskiwin and Area Amateur Football

Purpose

Councillor Kevin Lonsdale gave notice of motion at theApril 23, 2019 Regular Council meeting that the followingmotion would be made at the May 13, 2019 RegularMeeting of Council.

Background

Wetaskiwin and District Football Association has as many as175 members from Ages 5 to 17 that participate in football.There are sufficient sports fields to satisfy demand from boththe high school and community based football programsfor both weekday practices and weekend games duringthe summer months owing to sunshine that lasts well into theevening. In the fall however, as the days get shorter,weekday practices in the evening can only occur at theNorm Brown field which is lighted.

Community football is competing with high school footballfor evening practice time on the Norm Brown Field. Inaddition, increased practices on Norm Brown during theweek can contribute toward making the field unplayableon weekends. In order to preserve this City amenity andasset, staff is limiting field use during weekday evenings toensure the ground is available and in suitable condition forweekend games. What’s more, football and soccer arecompeting for this limited field capacity.

The WDAFA must make a go/no-go decision in Mayregarding whether to hold a 2019 season. As it is right now,approximately 175 Wetaskiwin and area youths may nothave a football season.

Options such as the following have been discussed, but

AGENDA ITEM # 7. i)

Wetaskiwin and Area Amateur Football of 178

never evaluated, costed, deliberated nor actioned:

1. exploring options to establish additional lightedpractice space for football.

2. introduce more intensive maintenance of the field toallow for weekday practice and game day use

3. respond to community discussion to fundraise toinstall artificial turf

4. possibility of a field house addition to Manluk Centre

Motion(s) Given

(I move) That City Council direct staff to evaluate and bringforward for Council consideration options to enable WDAFAto hold a football season in 2019, as well as in future years,in a manner that ensures high school football andcommunity soccer are not adversely affected.


StrategicPlan Goals





Goal: To increase the overall quality of life of thecommunity.



Policiesand Bylaws

A Notice of Motion is provided pursuant to bylaw 1919-18,being the Procedural Bylaw for City Council andCommittee meetings.

AGENDA ITEM # 7. i)

Wetaskiwin and Area Amateur Football of 178

Notice of Motion Meeting Date:May 13, 2019

Provided By:CouncillorWayne Neilson

Local Commuter/Transit Opportunities

Purpose

Councillor Wayne Neilson gave notice at the April 23, 2019Regular Council meeting that the following motion wouldbe made at the May 13, 2019 Regular Meeting of Council.

Background

Council Members attended at Pacific WesternTransportation (PWT) meeting which outlined services thecompany is currently providing to other municipalities. Suchservices pertain to providing an on-demand municipalityrun transportation and commuter system that operates inthe province.

Representatives from Camrose, Edmonton, and Beaumontwere in attendance to speak to their communities’commuter systems.

There is a potential that Wetaskiwin may benefit from on-demand busing and that using a private busing systemcould be integrated into Wetaskiwin’s existing in-housetransportation services.

Motion(s) Given

(I move) That City Council direct staff to bring forward aplan of action with timeframes and required resourcing toevaluate opportunities for On-Demand and CommuterTransportation Option.


StrategicPlan Goals




AGENDA ITEM # 7. j)

Local Commuter/Transit Opportunities of 178




Policiesand Bylaws

A Notice of Motion is provided pursuant to bylaw 1919-18,being the Procedural Bylaw for City Council andCommittee meetings.

AGENDA ITEM # 7. j)

Local Commuter/Transit Opportunities of 178



N/A

Council Schedule

RFD PurposeA listing of scheduled events and activities is provided toCouncil on a regular basis.

ReportSee attached Council Schedule.


N/A

Recommendation(s)(I move) That City Council accepts the Council Schedule asinformation.


StrategicPlan Goals






N/A.

Municipal PlansN/A.

Policiesand Bylaws

N/A.


N/A.

AGENDA ITEM # 8. a)

Council Schedule of 178

Implications





Next StepsN/A.


Strategy

N/A.

Alternate Options City Council may request more information on

events.

SupportingDocuments


1. Council Schedule


Karin Boddy

AGENDA ITEM # 8. a)

Council Schedule of 178

Counc ilSc he d ule Upd a te d a sofApril25,2019

DATE EVENT TIME LOCATION

May 4 Legion Honours and Aw ards Banquet W etaskiw in Legion

May 8 McHappy Day

May 6-9Alberta Com m unity Crim e Prevention Association 20 1 9

ConferenceCanm ore, AB

May 8-9 AUMA Public Risk Conference Edm onton

May 9 62nd StreetO pen House Mem orialCentre

May 1 0 W RPS 20 1 9 Board Recognition Night 5:30 PM BestW estern

May 1 3 Com m ittee ofthe W hole 1 PM City HallCom m ittee Room

May 1 3 RegularCouncilMeeting 4PM City HallCouncilCham bers

May 1 6 Canada’s Aviation HallofFam e Banquet Montreal, Q C

May 22 Interagency Meeting 9AM NorQ uest

May 23 Com m ittee ofthe W hole 1 PM City HallCom m ittee Room

May 23 RegularCouncilMeeting 4PM City HallCouncilCham bers

May 30 -June 2 FCM AnnualConference and Tradeshow Q uebec City, Q C

June 1 W etaskiw in Health Foundation Triathlon 8AM Manluk

June 5 City ofW etaskiw in O pen House – Public W elcom e! 1 1 AM-2PM DrillHall

June 8 Race forKids – Boys and Girls Club

June 8-9 History Road: The Ultim ate CarShow Reynolds Alberta Museum

June 1 0 Com m ittee ofthe W hole 1 PM City HallCom m ittee Room

June 1 0 RegularCouncilMeeting 4PM City HallCouncilCham bers

AG

END

A ITEM # 8. a)

Council Schedule

of 178

June 1 4 Health Foundation/ Cham berGolfTournam ent Montgom ery Glen

June 1 8 Utilities O pen House 6PM-PM Mem orialCentre

June 20 -21 AUMA Health &W ealth Forum Edm onton

June 22 Art/ Music Festival By the Lake Park

June 24 Com m ittee ofthe W hole 1 PM City HallCom m ittee Room

June 24 RegularCouncilMeeting 4PM City HallCouncilCham bers

July 1 Canada Day Festivities

July 5-7 Erm ineskin Cree Nation Pow W ow BearHills Park

July 1 5 Com m ittee ofthe W hole 1 PM City HallCom m ittee Room

July 1 5 RegularCouncilMeeting 4PM City HallCouncilCham bers

July 27 The Hagerty Driving Experience Reynolds Alberta Museum

August8-1 1 Sam son Cree Nation Pow W ow BearHills Park

August1 7 Motorcycle Ride to Reynolds Reynolds Alberta Museum

August1 7 Loonstock Loon’s GolfCourse

August1 8-2122nd InternationalCouncilon Alcohol, Drugs and Traffic

Safety ConferenceEdm onton, AB

August1 9 Com m ittee ofthe W hole 1 PM City HallCom m ittee Room

August1 9 RegularCouncilMeeting 4PM City HallCouncilCham bers

August20 Show n’ Shine W etaskiw in Hospital

August23-25 TractorPull Ag Grounds

August25 Legion GolfTournam ent

August31 / Sept1 HarvestFestival Reynolds Alberta Museum

Septem ber9 Com m ittee ofthe W hole 1 PM City HallCom m ittee Room

Septem ber9 RegularCouncilMeeting 4PM City HallCouncilCham bers

Septem ber MetalArtShow and Sale Reynolds Alberta Museum

AG

END

A ITEM # 8. a)

Council Schedule

of 178

Counc ilSc he d ule Upd a te d a sofApril25,2019

* Form ore details please go to ‘What’s Happening’ on the City ofW etaskiw in hom epage*

1 4/ 1 5

Septem ber22-25

InternationalAssociation ofTransportation RegulatorsConference

Calgary, AB

Septem ber23 Com m ittee ofthe W hole 1 PM City HallCom m ittee Room

Septem ber23 RegularCouncilMeeting 4PM City HallCouncilCham bers

Septem ber25-27

20 1 9 AUMA Convention &AMSC Tradeshow Edm onton

Septem ber27 Taste ofW etaskiw in DrillHall

Septem ber30 O range ShirtDay

O ctober1 5 Com m ittee ofthe W hole 1 PM City HallCom m ittee Room

O ctober1 5 RegularCouncilMeeting 4PM City HallCouncilCham bers

O ctober26 Are you Afraid ofthe Dark? Hallow een Haunting ( 1 8+) Reynolds Alberta Museum

Novem ber21 Christm as Shopping Event Reynolds Alberta Museum

Novem ber22-24 W interW arm Up

AG

END

A ITEM # 8. a)

Council Schedule

of 178



Peter Tarnawsky,City Manager

Closed Session – Sections 21, 24, 27

RFD PurposeA legal matter has arisen which warrants City Council toreceived advice from officials in a closed session.

Report

The Municipal Government Act, Section 197(2) allowsCouncil to close a portion of its meeting to the public if thematter to be discussed falls within one of the exceptions todisclosure in Division 2 of Part 1 of the Freedom ofInformation and Protection of Privacy Act.


N/A

Recommendation(s)

1. (I move) That City Council proceeds with the meetingin a closed session to discuss a matter which fallsunder Sections 21, 24, and 27 of the Fre e dom ofInform ation and Prote ction of Privacy Act exceptionsto disclosure.

2. (I move) that City Council continues the RegularCouncil meeting in public.


StrategicPlan Goals






N/A.

AGENDA ITEM # 9. a)

Closed Session – Sections 21, 24, 27 of 178

Municipal PlansN/A.

Policiesand Bylaws

N/A.


A portion of the Regular Council Meeting will be closed inaccordance with section 197 of the Municipal GovernmentAct.

Implications

a) Financial: None at this time.


c) Program or Service: None at this time.

d) Organizational: None at this time.

Next Steps N/A.


Strategy

N/A.

Alternate Options N/A.

SupportingDocuments


1. Request for Decision *Confidential S23 of FOIP*2. Legal Opinion *Confidential S27 of FOIP*3. JEDI Agreement *Redacted S23 of FOIP*


AGENDA ITEM # 9. a)

Closed Session – Sections 21, 24, 27 of 178