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REGULAR MEETING OF THE BOARD OF TRUSTEES NORTH HARRIS MONTGOMERY COMMUNITY COLLEGE DISTRICT

DISTRICT SERVICES AND TRAINING CENTER TRAINING AND DEVELOPMENT CENTER BOARD ROOM

5000 RESEARCH FOREST DRIVE THE WOODLANDS, TEXAS 77381

December 2, 2004 6:00 p.m.

I. Call to Order II. Pledge of Allegiance III. Certification of the Posting of the Notice of the Meeting IV. Introductions, Special Guests, Recognitions V. Approval of the Minutes of the November 4, 2004 Workshop Meeting and Regular

Meeting VI. Citizens Desiring to Address the Board VII. Special Reports and Announcements

1. Chancellor

2. College Presidents

3. Vice Chancellors

4. Faculty Senate Presidents VIII. Institutional Effectiveness Reports

District Financial Aid Report for 2003-2004

IX. Consideration of Consent Agenda (The purpose of the consent agenda is to allow the Board to identify and approve action items which require no additional information or discussion and for which there is unanimous approval. Trustees receive agenda materials one week in advance of the meeting to prepare for the business to be conducted.)

X. Policy Reports and Considerations

1. Consideration of Approval of Proposed Board Policy CED (Local): Sexual Offenders

on Campus (SECOND READING) (ACTION ITEM 1)

2. Consideration of Approval for Board of Trustees Travel (ACTION ITEM 2) XI. Financial Reports and Considerations

1. Monthly Financial Statements 2. Consideration of Approval and Acceptance of the Annual Financial Report and the

Independent Auditors’ Reports (ACTION ITEM 3) 3. Consideration of Acceptance of Gifts (ACTION ITEM 4) 4. Consideration of Ratification of Renovations to the Concrete Outfalls at Tomball

College (ACTION ITEM 5)

5. Consideration of Approval of Catalog Information System Vendors (CISV) Purchase of Computers for Digital Technology Center at North Harris College (ACTION ITEM 6)

6. Consideration Approval of Purchase of Human Patient Simulators and Accessories

for the Nursing Programs at North Harris College and Kingwood College (ACTION ITEM 7)

7. Consideration of Approval of Change Order No. 1 to Gilbane’s Guaranteed

Maximum Price (GMP) Contract for the Renovations Project at Kingwood College (ACTION ITEM 8)

8. Consideration of Approval of Change Order No. 2 to Gilbane’s Guaranteed

Maximum Price (GMP) Contract for the New Health/Science Center at Kingwood College (ACTION ITEM 9)

9. Consideration of Approval for the Purchase of Medical Equipment and Supplies for

the Medical Assistant Program at Cy-Fair College (ACTION ITEM 10)

10. Consideration of Approval for the Purchase of Additional Office Furniture for Cy-Fair College (CFC) (ACTION ITEM 11)

11. Consideration of Approval of Renewal of Agreement for Nursing Curricula Testing

and National Council Licensure Examination for Registered Nurses (NCLEX-RN) Review Package for Students in the Associate Degree Nursing Program at the District (ACTION ITEM 12)

12. Consideration of Approval of the Purchase of Consulting Services for Security

Surveillance System for the District (ACTION ITEM 13)

13. Consideration of Approval for the Purchase of Faculty Academic Regalia for the District (ACTION ITEM 14)

14. Consideration of Approval to Enter into a Two Year Agreement for the Purchase of

Macromedia Products through the Premier Education Program (PEP) (ACTION ITEM 15)

15. Consideration of Approval of Catalog Information System Vendors (CISV) Renewal

of Agreement for Telephone Equipment Maintenance for the College District (ACTION ITEM 16)

16. Consideration of Approval of Rental Agreement for Mailroom Equipment for the

District Services and Training Center (ACTION ITEM 17)

17. Consideration of Approval of Interim Lease of Waste Treatment Capacity for Cy Fair College (ACTION ITEM 18)

XII. Building and Grounds Report

Construction Projects Update

XIII. Personnel Reports and Considerations

1. Consideration of Ratification of Appointments (ACTION ITEM 19)

2. Consideration of Acceptance of Resignations (ACTION ITEM 20)

3. Consideration of Approval of Commissioning of Peace Officers (ACTION ITEM

21) XIV. Suggested Future Agenda Items XV. Adjournment The Board of Trustees, may at any time prior to adjournment, in accordance with Sections 551.001, et seq. of the Texas Government Code, move into Closed Session under the following provision(s) of the ACT:

Section 551.071 - Consultation With Attorney Section 551.072 - Deliberation Regarding Real Property Section 551.073 - Deliberation Regarding Prospective Gift Section 551.074 - Personnel Matters

Section 551.076 - Deliberation Regarding Security Devices Section 551.086 - Economic Development Negotiations

Certification of Posting of Notice to the December 2, 2004 Regular Meeting of the

North Harris Montgomery Community College District’s Board of Trustees

I, John E. Pickelman, Chancellor of the North Harris Montgomery Community College District, do hereby certify that a notice of this meeting was posted on Monday the 29th day of November, 2004, in a place convenient to the public in the Administration Office of the District Services and Training Center and on all college campuses as required by Section 551.001 et seq., Texas Government Code. Given under my hand this the 29th day of November, 2004.

_________________________________ John E. Pickelman, Ph.D. Chancellor

MINUTES OF THE WORKSHOP MEETING OF THE BOARD OF TRUSTEES

NORTH HARRIS MONTGOMERY COMMUNITY COLLEGE DISTRICT DISTRICT SERVICES AND TRAINING CENTER

TRAINING AND DEVELOPMENT CENTER BOARDROOM 5000 RESEARCH FOREST DRIVE THE WOODLANDS, TEXAS 77381

November 4, 2004 5:00 p.m.

PRESENT: Mr. David McIver, Chair Mr. David Vogt, Vice Chair Ms. Maria Flotte O’Neill, Secretary

Mr. John Fox, Assistant Secretary Dr. Richard Campbell Ms. Priscilla Kelly

Ms. Stephanie Marquard ABSENT: Mr. Randy Bates Ms. Mary Matteson I. CALL TO ORDER: Mr. McIver called the meeting to order at 5:15 p.m.

II. CERTIFICATION OF THE POSTING OF THE NOTICE OF THE MEETING:

Chancellor Pickelman confirmed that the Notice for the meeting had been properly posted. No action was required. A copy is attached as Exhibit “A”.

III. CLOSED SESSION: At 5:16 p.m. Mr. McIver convened the Board in closed session, in

accordance with Section 551.001 et. seq. of the Texas Government Code under the following provision(s) of the Act: Section 551.074 – Personnel Matters.

IV. RECONVENE OPEN MEETING: Mr. McIver reconvened the Workshop Meeting in

open session at 5:25 p.m. V. CONFER WITH CHANCELLOR/STAFF: Chancellor Pickelman provided certain

information regarding the trustees calendar of events; a request from Harris County for the colleges to serve as emergency rally points for county first responders; Aldine Teachers Credit Union donation and advertising; the senate finance committee meeting in Austin; the master plan for facilities and growth, and the chancellor’s sabbatical.

VI. ADJOURNMENT: the meeting was adjourned at 5:55 p.m. ATTEST: ______________________________

Board Chair Board Secretary

MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES

NORTH HARRIS MONTGOMERY COMMUNITY COLLEGE DISTRICT DISTRICT SERVICES AND TRAINING CENTER

TRAINING AND DEVELOPMENT CENTER BOARDROOM 5000 RESEARCH FOREST DRIVE THE WOODLANDS, TEXAS 77381

November 4, 2004 6:00 p.m.

PRESENT: Mr. David McIver, Chair Mr. David Vogt, Vice Chair Ms. Maria Flotte O’Neill, Secretary

Mr. John Fox, Assistant Secretary Dr. Richard Campbell Ms. Priscilla Kelly

Ms. Stephanie Marquard ABSENT: Mr. Randy Bates Ms. Mary Matteson I. CALL TO ORDER: Mr. McIver called the regular meeting of the Board of Trustees to

order at 6:00 p.m. after determining a quorum was present. II. PLEDGE OF ALLEGIANCE: Mr. McIver led the Board and guests in reciting the

Pledge of Allegiance. III. CERTIFICATION OF THE POSTING OF THE NOTICE OF THE REGULAR

MEETING: Chancellor Pickelman confirmed that the Notice for the meeting had been properly posted. No action was required. A copy is attached as Exhibit “A.”

IV. INTRODUCTIONS, SPECIAL GUESTS, RECOGNITIONS: the Chancellor

welcomed Ms. Paris Achen of the Houston Chronicle This Week and noted that Dr. Diane Troyer, President of Cy Fair College, was absent due to traveling to New York for the award presentation for the top nationwide urban planning construction project. Cy- Fair College and Gensler were selected as one of seventeen finalists for the award.

V. APPROVAL OF THE MINUTES OF THE OCTOBER 12, 2004 WORKSHOP

MEETING AND REGULAR MEETING: upon a motion by Dr. Campbell, and a second to the motion by Mr. Fox, the Board unanimously approved the minutes of the September 2, 2004 Workshop Meeting and Regular Meeting. Ms. O’Neill abstained from the vote.

VI. CITIZENS DESIRING TO ADDRESS THE BOARD: none VII. SPECIAL REPORTS AND ANNOUNCEMENTS:

1. Chancellor: Dr. Pickelman, reported that there may be a recount of votes cast for

Talmedge Heflin and his opponent from the recent election. Representative Heflin is

the current chair of the House Appropriations Committee. A group including Ms. Patricia Harless, NHMCCD Foundation Gala Chair; Cal Pifer, State Student Government Association President; and Mary Matteson, Member of the Board of Trustees, will travel to Austin to testify before the Senate Finance Committee on November 9th about the importance to the community for full funding to be restored to community and technical colleges.

2. College Presidents: Dr. David Sam, president of North Harris College, thanked the

board and chancellor for their support during the planning and construction of the Digital Technology Center and for attending the grand opening on October 21. Dr. Sam reported that the local chapter of the American Welding Society has recognized professor of welding technology, Ron Theiss, for his dedication to education by naming a student scholarship in his honor. Dr. Sam introduced Mr. Theiss and noted that he has been an employee at North Harris College for 27 years. International Education Week, November 15-19, will be celebrated with numerous activities including a special guest lecture entitled: “Challenges in Iraq: A Status Report.” The lecture will be conducted by the Deputy Assistant Secretary of State, Ronald Schlicher.

Dr. Linda Stegall, president of Kingwood College, distributed copies of the Community College Times, dated October 12th, which spotlighted on the front page a photo of Kingwood College students at the recent “Motor Voter” registration campaign sponsored by Homewood Suites by Hilton in Kingwood. Dr. Stegall also distributed copies of the Kingwood Happenings, and noted that the National Kitchen and Bath Association endorsed the Interior Design Program at Kingwood College, the only college in Texas to receive the special endorsement. Dr. Ray Hawkins, president of Tomball College, distributed copies of the first edition of the Tomball College Student Times. The focus of the newspaper is on students. There is no journalism department, program, or journalism course offered at Tomball College, making this student effort very commendable. The new library will be occupied in two stages with the existing college library and the extended learning center set to move at the end of September. The Harris County Public Library will begin their move around the end of November. The grand opening will be in January with a dedication planned for March. Dr. Tom Butler, president of Montgomery College, introduced Ms. Christie Smith, professor of education and teacher certification cohort coordinator. Ms. Smith stated that because of the No Child Left Behind Act, school districts have been left with the difficult task of finding “highly qualified” bilingual teachers for every classroom. Conroe, Willis, and Magnolia school districts have bilingual teachers who cannot pass the state exam that would make them “highly qualified.” The Montgomery College Teacher Certification program currently offers the Bilingual, Early Childhood to 4th Grade Certificate with an 18 to 24 month program. The program prepares bilingual men and women with bachelor’s degrees to become teachers and to pass the state exams. Since its inception in January, two cohorts have begun the program. Fourteen of the 19 teachers have passed the first exam, which allows them to obtain a probationary teaching license. Eleven of those fourteen are currently employed by a

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school district and fulfilling all internship requirements. The others are in the process of looking for jobs, and the five who have not taken and/or not passed the exam will test in December and possibly be ready for employment in January. The program is expanding by adding the Bilingual 4th to 8th Grade Certificate and the Math 4th to 8th Grade Certificate. The third cohort begins in January and teachers will be employed as interns in August. Professor Smith introduced one of the program’s second cohort participants, Iliana Manuel. She began the program in August, has passed the first exam, and is currently applying for a bilingual teaching position in area school districts. Dr. Chrystal Albrecht, vice president of instruction at Cy-Fair College, distributed information abut the recent visit of guest lecturer, Lech Wallesa, and reported that the activity was very well attended and required an overflow room for viewing. Dr. Albrecht reported that over 600 people participated in the Northwest Harris County Heart Walk.

3. Vice Chancellors: Dr. Steve Head, executive vice chancellor, distributed NHMCCD ECampus distance learning information. A total of 7,250 students are enrolled in fall 2004 distance learning classes, and 71% of students in the distance learning program are enrolled in at least one traditionally delivered class.

Mr. Ray Laughter, vice chancellor for external affairs, reported that 408 meetings have been held at the Training and Development Center from April through September of 2004, and that 9,037 guests have attended the meetings.

4. Faculty Senate: Professor Heather Mitchell, faculty senate president at Cy Fair

College, thanked the Board and the Chancellor for supporting the effort of faculty toward resolving academic integrity issues.

VIII. INSTITUTIONAL EFFECTIVENESS REPORT:

1. International Students by College, Fall 2004: the Board reviewed the report as presented. A copy of the complete report is attached as Exhibit “B.”

2. Concurrent Credit Students, Fall 2004: the Board reviewed the report as presented. A

copy of the complete report is attached as Exhibit “C.” IX. CONSIDERATION OF CONSENT AGENDA: Mr. McIver proceeded with the

Consent Agenda. Upon a motion by Mr.Vogt to approve Action Items 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, and 11, and a second to the motion by Ms. Marquard, the Board unanimously passed the Consent Agenda. A copy of the Consent Agenda is attached as Exhibit “D.”

X. POLICY REPORTS AND CONSIDERATIONS:

Consideration of Approval of Proposed Board Policy CED (Local): Sexual Offenders on Campus (FIRST READING): the Board conducted the first reading of the proposed Board of Trustees Board Policy CED (Local): Sexual Offenders on Campus. The Board

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expressed no objection to adding the proposed policy to the December agenda for consideration and action. A copy is attached as Exhibit “E.”

XI. FINANCIAL REPORTS AND CONSIDERATIONS

1. Monthly Financial Statements: Ms. Cindy Gilliam, vice chancellor, business affairs and CFO, presented the monthly financial statements. A copy is attached as Exhibit “F.”

2. Consideration of Approval for the Purchase of Industrial Maintenance Training

Equipment for the Industrial Maintenance Program at Cy-Fair College (ACTION ITEM 1): the Board approved the purchase of industrial training equipment for the Industrial Maintenance Program at Cy-Fair College for a total of $44,393 from the following vendors: Teaching Systems, Inc. for $13,582, and Design Assistance Corp. for $30,811. This item was passed in the Consent Agenda. A copy is attached as Exhibit “G.”

3. Consideration of Acceptance of Outdoor Advertising Contract for North Harris

College (ACTION ITEM 2): the Board renewed the ten (10) month agreement for outdoor advertising for North Harris College to Clear Channel Outdoor, for $57,100. This item was passed in the Consent Agenda. A copy is attached as Exhibit “H.”

4. Consideration of Approval for Purchases of up to $500,000 for the Period of

December, 2004 through February, 2005 for Technology Related Items for the District (ACTION ITEM 3): the Board approved the purchases of up to $500,000 for the period of December, 2004 through February, 2005 for hardware and software for the District. This item was passed in the Consent Agenda. A copy is attached as Exhibit “I.”

5. Consideration of Approval to Renew the Student E-mail Agreement with

Timecruiser Computing Corporation (ACTION ITEM 4): the Board approved the renewal of a three-year agreement with Timecruiser Computing Corporation, to provide their “CampusCruiser” student e-mail solution for all NHMCCD students This item was passed in the Consent Agenda. A copy is attached as Exhibit “J.”

6. Consideration of Approval for Catalog Information Systems Vendor (CISV)

Purchase of SmartNet Annual Maintenance Agreement (ACTION ITEM 5): the Board approved the renewal of the Cisco SmartNet Maintenance Agreement from Global Data Systems for $201,095. This item was passed in the Consent Agenda. A copy is attached as Exhibit “K.”

7. Consideration of Ratification of an Agreement with Haas Automation, Inc. to

Borrow Equipment for the North Harris College Computer Numeric Control Training Program (ACTION ITEM 6): the Board ratified an agreement between the District and Haas Automation, Inc. to borrow equipment for the North Harris College Computer Numeric Control (CNC) training program. This item was passed in the Consent Agenda. A copy is attached as Exhibit “L.”

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8. Consideration of Approval of the Annual Renewal of WebCT Maintenance

Agreement for VISTA Distance Learning Software for the District (ACTION ITEM 7): the Board approved the annual renewal of the WebCT VISTA maintenance agreement from WebCT, Inc., in the amount of $60,000. This item was passed in the Consent Agenda. A copy is attached as Exhibit “M.”

9. Consideration of Approval for Annual Renewal of License Agreement for AutoDesk

Software for the District (ACTION ITEM 8): the Board approved the renewal of the license agreement with AutoDesk, Inc., for $31,250. This item was passed in the Consent Agenda. A copy is attached as Exhibit “N.”

XII. BUILDING AND GROUNDS REPORT:

Construction Projects Update: the Board reviewed the reports as presented. A copy is attached as Exhibit “O.”

XIII. PERSONNEL REPORTS AND CONSIDERATIONS

1. Consideration of Ratification of Appointments (ACTION ITEM 9): the Board

ratified the appointments as presented. This item was passed in the Consent Agenda. A copy is attached as Exhibit “P.”

2. Consideration of Acceptance of Resignations (ACTION ITEM 10): the Board

accepted the resignations as presented. This item was passed in the Consent Agenda. A copy is attached as Exhibit “Q.”

3. Consideration of Approval of Commissioning of Peace Officer (ACTION ITEM

11): the Board approved the commissioning of the following peace officer for the North Harris Montgomery Community College District: Tomball College - Ricky D. Merrywell. This item was passed in the Consent Agenda. A copy is attached as Exhibit “R.”

XIV. SUGGESTED FUTURE AGENDA ITEMS: none XV. ADJOURNMENT: there being no further business, Mr. McIver thanked the Board,

faculty and staff for their support during his recent surgery, and adjourned the meeting at 6:57 p.m.

ATTEST: _________________________________ ______________________________ Board of Trustees, Chair Board of Trustees, Secretary

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Institutional Effectiveness Report Board Meeting 12-2-04 Report: District Financial Aid Report for 2003-2004 Goal: To remove financial barriers that prevent access to educational opportunities,

NHMCCD participates in programs that provide financial aid through grants, loans, part time employment and scholarships.

Indicator: Numbers of students receiving financial aid and amount of financial aid awarded Highlights of the report on the next page include:

• 17% of the total student body received financial aid in the form of grants, loans or work-study.

• The amount of financial aid awarded increased by $6.8 million over the previous year.

• The number of Pell Grant recipients increased by 1,316 students (85% of all students receiving financial aid) over the previous year.

• The number of students receiving loans increased by 1,076 students. The loan amount increased by $3,560,490

Staff: Donna Smith 832 813-6607 Resource: Steve Head 832 813-6522

NHMCCD Financial Aid Report 2003-2004

2003-2004 2002-2003 Total Awards Students 10,915 9,207 Award $ $27,373,318 $20,423,062 Federal Grants Students 7,749 6,429 Award $ $16,767,580 $13,701,839 Loans Students 1,916 1,330 Award $ $8,020,953 $4,441,420 Work Study Students 103 160 Award $ $210,204 $244,966 State Grants Students 2,241 2,159 Award $ $1,463,512 $1,281,235 Work Study Students 39 15 Award $ $78,551 $24,763 Local District Scholarships Students 706 1,058 Award $ $379,168 $550,640 Other Scholarships Students 1,061 647 Award $ $748,141 $438,036

Consideration of Consent Agenda Board Meeting 12-2-04 Consent Agenda:

A roll call of individual action items will determine the consent agenda. If a trustee has a question or plans to cast a negative vote regarding a specific recommendation, then the trustee/trustees need to acknowledge their intention to the Chair by show of hand during the roll call: this action item will be considered in the regular order of business as an individual action item. Those action items that the trustees plan to approve without further question or discussion will be placed on the consent agenda during roll call of individual action items. Upon the creation of the consent agenda, a motion, a second to the motion, and unanimous approval of the Board of Trustees is needed to approve the action items. Upon approval of the consent agenda, the Board of Trustees will proceed with the remainder of the agenda.

Rationale: The consent agenda format is an organization process for meetings that allow the

governing board to focus their time and attention on action items that require more elaboration, information, and/or discussion. The intent of the consent agenda is to support efficiency and effectiveness of the meeting.

Tally of Action Items: Chancellor Board

Consent Recommended Separate Agenda Separate Action Action

# 1 – Approve Board Policy CED (Local):Sexual Offender ______ ______ ______ # 2 – Approve Board Travel ______ ______ ______ # 3 – Approve Annual Financial Report/Auditor’s Report ______ __X___ ______ # 4 – Accept Gifts ______ ______ ______ # 5 – Ratify Renovations/Concrete Outfalls/TC ______ ______ ______ # 6 – Approve Purchase/Computers/Digital Tech Ctr/NHC ______ ______ ______ # 7 – Approve Purchase/Human Patient Simulators/NHC/KC ______ ______ ______ # 8 – Approve Change Order GMP/Renovations/KC ______ __X___ ______ # 9 – Approve Change Order GMP/Health/Science Center/KC ______ __X___ ______ #10 – Approve Purchase/Medical Equipment/Supplies/CFC ______ ______ ______ #11 – Approve Purchase/Additional Office Furniture/CFC ______ ______ ______ #12 – Approve Agreement/NCLEX-RN ______ ______ ______ #13 – Approve Purchase/Consulting Svcs/Security Surveillance ______ ______ ______ #14 – Approve Purchase/Faculty Academic Regalia ______ ______ ______ #15 – Approve Agreement/Purchase Macromedia Products ______ ______ ______ #16 – Approve Agreement/Telephone Equipment Maintenance ______ ______ ______ #17 – Approve Agreement/Mailroom Equipment/DSTC ______ ______ ______ #18 – Approve Interim Lease/Waste Treatment Capacity/CFC ______ ______ ______

Tally of Action Items Continued:

Chancellor Board Consent Recommended Separate

Agenda Separate Action Action

#19 – Ratify Appointments ______ ______ ______ #20 – Accept Resignations ______ ______ ______ #21 – Approve Commission Peace Officers ______ ______ ______

Policy Report and Consideration No. 1 (ACTION ITEM 1) Board Meeting 12-2-04 Request: Consideration of Approval of Proposed Board Policy CED (Local):

Sexual Offenders on Campus (SECOND READING) Chancellor’s Recommendation: That the Board of Trustees approve Board Policy CED (Local): Sexual

Offenders on Campus. Rationale: Effective September 1, 2003, the Texas Code of Criminal Procedure

62.03(h) requires each person who has been convicted of and has completed his or her sentence for specific sexual offenses and who intends to be employed, work with a contractor, or attends classes at an institution of higher education to register with the campus police department within 7 days. Prior to the enactment of this law, the District did not know that a student, employee, or contractor was a sex offender. While the law requires the campus police department to receive this information from the offenders, it provides no guidance on how an institution of higher education is to respond if it is concerned that a particular sex offender might pose a risk to the safety of students, staff, or members of the public. It is recommended that the Board consider adopting this proposed Board Policy CED (Local): Sexual Offenders on Campus to provide needed guidance to NHMCCD staff, including police, about how to respond to this information about the presence of registered sex offenders. Under the proposed policy, the Chancellor would appoint a District-wide review committee, consisting of a senior administrator, peace officer, and the District’s civilian police commissioner to review the criminal records of each registered sex offender before the offender is permitted to work or study at a particular campus or center location. The committee will take into consideration the safety and well-being of students, children, and others who are expected to be using campus resources at the same time and location as the offender. A particular administrator will be identified at each campus to evaluate off-campus options for the registered offender student and to communicate with him or her if their presence is restricted or denied. The Vice Chancellor for Business Affairs and Chief Financial Officer is proposed to make decisions about the presence of employees of vendors or service contractors who are registered sex offenders.

Fiscal Impact:

None.

Resource: Sandra McMullan Liggett 832-813-6655

NORTH HARRIS MONTGOMERY COMMUNITY COLLEGE DISTRICT PROPOSED POLICY—FIRST READING 11/04/2004

DISTRICT PEACE OFFICERS CED REGISTERED SEX OFFENDERS ON CAMPUS (LOCAL) Article 62.03(h) of the Texas Code of Criminal Procedures requires a

person who has been convicted of and has completed his/her sentence for specific sexual offenses to register with the college police department at each NHMCCD location at which the offender will take classes, be present to perform work for a contractor, or work as an employee. The Chancellor will appoint a District-wide Review Committee consisting of at least one law enforcement officer, the civilian District police commissioner, and a third administrator. This Review Committee will be responsible to:

1. Collect and review the facts surrounding the individual’s conviction, with additional information provided by the individual’s probation officer, if the individual is on probation;

2. Evaluate whether the person poses a risk of harm or disruption to the students, employees, children, or members of the public who will be present on the campus; and

3. Recommend to the designated administrator whether to grant or deny permission to the person to be present on the campus.

The decision of the administrator is to be provided to the registered sex offender in writing, describing any right to appeal the decision.

STUDENTS A person who is subject to the registration requirement who is or plans to

be a student shall be referred by the college police department to a college administrator designated by the college president. The college administrator will collect information from the person seeking permission to study at the college and submit it to the Review Committee. If the Review Committee recommends denying or restricting the person’s presence on the campus, the administrator will consider whether there are alternative learning options, such as off-campus or distance learning that will permit the individual to continue to pursue his or her learning objectives. The administrator will communicate the decision to the student in writing. If the individual is already enrolled, the refund of tuition and fees will be governed by the refund policy. The student may appeal the decision of the designated administrator to the college president.

ADOPTED: 1 of 2

NORTH HARRIS MONTGOMERY COMMUNITY COLLEGE DISTRICT PROPOSED POLICY—FIRST READING 11/04/2004

DISTRICT PEACE OFFICERS CED REGISTERED SEX OFFENDERS ON CAMPUS (LOCAL) CURRENT EMPLOYEES

The Location Executive Officer (LEO) will determine whether a registered sex offender will be permitted to continue to be employed by the District based on the information and recommendation provided by the Review Committee In the event that the LEO determines that employment cannot be continued, the employee may appeal the decision to the Chancellor. If the employee is a contractual employee, he or she shall also have the right to appeal the decision to terminate employment to the Board of Trustees. Decisions with respect to applicants for employment will be made pursuant to Board Policy DC.

CONTRACTORS The Vice Chancellor for Business Affairs/CFO will determine whether a

registered sex offender will be permitted to be a vendor or contractor to the District based on information provided by the Review Committee. This decision is not appealable.

ADOPTED: 2 of 2

Policy Report and Consideration No. 2 (ACTION ITEM 2) Board Meeting 12-2-04 Request: Consideration of Approval for Board of Trustees Travel Chancellor’s Recommendation: That the Board of Trustees authorize Maria Flotte O’Neill to attend the

Texas Higher Education Coordinating Board 2004 Governing Board Conference in Houston, Texas on December 10, 2004.

Rationale: The conference programs and activities provide an opportunity for trustee

development.

Fiscal Impact:

Funds have been approved for professional development in the 2004-2005 Budget.

Resource: John Pickelman 832-813-6515

Financial Report and Consideration No. 1 Board Meeting 12-2-04 Report: Monthly Financial Statements

The financial statements for the month ended October 31, 2004 are presented for

Board review.

NORTH HARRIS MONTGOMERY COMMUNITY COLLEGE DISTRICT

STATEMENT OF CURRENT OPERATING FUNDS, EXCLUDING THE TECHNOLOGY FUNDREVENUES, EXPENDITURES AND OTHER CHANGES - BUDGET & ACTUALFOR THE TWO MONTHS ENDED OCTOBER 31, 2004

17% OF PRIOR YEAR % OF FISCAL YEAR % ACTUAL ACTUAL 08/31/04

BUDGET ACTUAL TO BUDGET 10/31/03 ACTUAL

REVENUES:

STATE APPROPRIATIONS $ 44,621,002 $ 9,780,870 21.92% $ 9,780,868 21.92%TUITION AND FEES 33,180,099 14,710,360 44.33% 14,262,598 45.15%TAXES 60,600,000 705,950 1.16% 792,729 1.43%INVESTMENTS 300,000 68,353 22.78% 55,638 17.92%OTHER 2,250,288 77,475 3.44% 89,821 6.76%

TOTAL EDUCATIONAL AND GENERAL REVENUES 140,951,389 25,343,008 17.98% 24,981,654 18.72%

REPAIR, REPLACEMENT AND OTHER INTERNALLY DESIGNATED 300,000 48,812 16.27% 55,942 21.31%

TOTAL REVENUES 141,251,389 25,391,820 17.98% 25,037,596 18.73%

EXPENDITURES:

GENERAL ADMINISTRATION & STUDENT SERVICES 20,076,611 3,083,367 15.36% 2,991,613 17.00%GENERAL INSTITUTIONAL 11,029,343 1,497,461 13.58% 1,529,338 14.70%STAFF BENEFITS 9,661,429 2,323,929 24.05% 2,599,408 28.61%RESIDENT INSTRUCTION GENERAL ACADEMIC PROGRAMS 55,256,814 9,680,967 17.52% 7,644,664 17.03%RESIDENT INSTRUCTION VOCATIONAL-TECHNICAL PROGRAMS 21,372,325 3,465,931 16.22% 3,397,104 15.42%LIBRARY 6,703,841 938,893 14.01% 822,799 14.27%EXTENSION AND PUBLIC SERVICE 765,122 94,148 12.30% 63,570 11.78%PHYSICAL PLANT OPERATION AND MAINTENANCE 16,019,094 2,643,006 16.50% 1,980,393 14.42%

TOTAL EDUCATIONAL AND GENERAL EXPENDITURES 140,884,579 23,727,702 16.84% 21,028,889 16.95%

REPAIR, REPLACEMENT AND OTHER INTERNALLY DESIGNATED 750,000 13,791 1.84% 22,613 3.41%

TOTAL EXPENDITURES 141,634,579 23,741,493 16.76% 21,051,502 16.88%

OTHER CHANGES - DEBT SERVICE & FUND TRANSFERS 2,692,000 - - - -

NET INCREASE (DECREASE) IN FUND BALANCES $ (3,075,190) $ 1,650,327 $ 3,986,094

NOTE:Subject to change pending completion of the August 31, 2004 audit.

SEE NOTE

11/11/2004 5:43 PM


SCHEDULE OF TECHNOLOGY FUNDREVENUES, EXPENDITURES AND OTHER CHANGES - BUDGET & ACTUALFOR THE TWO MONTHS ENDED OCTOBER 31, 2004

PRIOR YEAR % OF % ACTUAL ACTUAL 08/31/04TO BUDGET 10/31/03 ACTUAL

REVENUES:

Technology fee $ 4,319,219 $ 1,926,434 44.60% $ 1,837,219 43.51%Investments 38,585 11,659 30.22% 9,929 15.62%Miscellaneous 45,795 - 0.00% - -

Total revenues & additions 4,403,599 1,938,093 44.01% 1,847,148 42.67%

EXPENDITURES:

Automated Library SystemSalaries and Benefits 52,500 10,792 20.56% 10,428 16.56%Services 244,157 113,742 46.59% 111,545 56.27%Travel and Professional Development 1,500 953 63.53% 1,451 58.74%Supplies 20,000 1,506 7.53% 1,867 8.88%Communications 30,000 - 0.00% - -Equipment 1,500 - - - -

Total Dynix Library System 349,657 126,993 36.32% 125,291 44.00%

Datatel ServicesSalaries and Benefits 185,385 9,461 5.10% 15,769 14.40%Services 1,080,912 460,868 42.64% 352,135 56.30%Travel and Professional Development 44,000 11,752 26.71% 90 1.55%Supplies 3,500 442 12.63% 93 4.24%Communications 18,864 2,347 12.44% 2,395 16.39%Equipment 266,440 16,200 - - -

Total Datatel Services 1,599,101 501,070 31.33% 370,482 47.00%

E-Mail Services & TelecommunicationsAdministrative Salaries and related benefits 104,301 20,213 19.38% 19,106 15.91%Services 455,086 58,137 12.77% 166,079 45.62%Travel and Professional Development 25,500 - 0.00% - -Supplies 21,483 1,665 7.75% 1,471 25.71%Communications 162,406 12,726 7.84% 14,905 14.63%Equipment 230,875 23,845 10.33% 733 0.88%

Total E-Mail Services & Telecommunications 999,651 116,586 11.66% 202,294 29.90%

Campus SupportSalaries and Benefits 49,500 2,979 6.02%Services 60,000 - 0.00% - -Supplies - - - - -Travel - - - - -Equipment 1,345,690 415,278 30.86% 89,909 6.60%

Total Campus Support 1,455,190 418,257 28.74% 89,909 5.46%

Total expenditures 4,403,599 1,162,906 26.41% 787,976 23.20%

OTHER CHANGES - DEBT SERVICE & FUND TRANSFERS - - -

NET INCREASE (DECREASE) IN FUND BALANCE $ 0 $ 775,187 $ 1,059,172


SEE NOTE

ACTUAL

17% OFFISCAL YEAR

BUDGET

11/11/2004 5:43 PM

NORTH HARRIS MONTGOMERY COMMUNITY COLLEGE DISTRICTBALANCE SHEETOCTOBER 31, 2004

SEE NOTEOperating Funds Memorandum

Loan Interest Bond Agency TotalsASSETS Auxiliary Restricted Funds CIP and Sinking Payable Funds Current Year

Cash $ (2,949,105) $ 2,219 $ 3,467,435 $ 263,206 $ 2,040,589 $ - $ 78 $ - $ 538,393 $ 3,362,815Accounts receivable (net of allowance for doubtful accounts) 2,201,283 530,757 3,953,026 74,231 6,759,297Taxes receivable (net of allowance for 60,700,074 26,626,419 87,326,493 doubtful accounts of $1,916,955 and $898,333 in the Current Unrestricted and Plant Retirement of Indebtedness Funds, respectively)Due from grantor agencyDue from other funds 11,745,561 1,366,648 1,245,923 222,425 646,050 533,267 15,759,874

Investments 26,963,314 6,395 7,002,615 1,663,790 35,636,114Accrued interest receivable 133,040 53,254 8,000 194,294Prepaid and deferred expenses 131,309 131,309Deposits 87,883 87,883Inventories, at cost 43,857 43,857Land 38,980,853 38,980,853Buildings 292,083,633 292,083,633Leasehold Improvements 5,589,001 5,589,001Library books 10,927,392 10,927,392Furniture, Fixtures & Equipment 16,683,149 16,683,149Capitalized Interest Costs 4,573,710 4,573,710Construction In Progress 19,283,868 19,283,868

TOTAL ASSETS $ 99,013,359 $ 1,943,481 $ 8,672,779 $ 485,631 $ 9,742,508 $ 388,121,606 $ 28,298,287 $ - $ 1,145,891 $ 537,423,542

LIABILITIES AND FUND BALANCES

LIABILITIES:Accounts payable $ 3,270,821 $ 33,448 $ 290,813 $ $ 710,543 $ - $ - $ - $ $ 4,305,625Accrued liabilities Due to other funds 6,193,827 734,859 7,502,523 877,945 450,720 15,759,874Deferred revenues 60,700,860 93,636 26,635,253 87,429,749Accrued compensable absences payable 3,277,596 3,277,596Accrued Interest Payable 2,777,016 2,777,016Bonds payable 265,572,220 265,572,220Assets held in custody for others 785,807 695,171 1,480,978

TOTAL LIABILITIES 73,443,104 768,307 8,672,779 1,588,488 - 29,412,269 265,572,220 1,145,891 380,603,058FUND BALANCES:Unrestricted 25,570,255 25,570,255Auxiliary 1,175,174 1,175,174RestrictedLoans 485,631 485,631Restricted for construction 8,154,020 8,154,020Investment in fixed assets 388,121,606 388,121,606Debt service (1,113,982) (1,113,982)To be provided for debt service (265,572,220) (265,572,220)TOTAL FUND BALANCES 25,570,255 1,175,174 - $ 485,631 8,154,020 388,121,606 (1,113,982) (265,572,220) - 156,820,484

TOTAL LIABILITIES AND FUND BALANCES $ 99,013,359 $ 1,943,481 $ 8,672,779 $ 485,631 $ 9,742,508 $ 388,121,606 $ 28,298,287 $ - $ 1,145,891 $ 537,423,542


Unrestricted

Debt ServicePlant FundsInvestment

in Fixed Assets

11/11/2004 5:45 PM

NORTH HARRIS MONTGOMERY COMMUNITY COLLEGE DISTRICTSTATEMENT OF CHANGES IN FUND BALANCESFOR THE TWO MONTHS ENDED OCTOBER 31, 2004

SEE NOTEMemorandum

Loan Investment in Interest Bond TotalsUnrestricted Auxiliary Restricted Total Funds CIP Fixed Assets and Sinking Payable Current Year

FUND BALANCES, September 1, 2004 $ 23,144,880 $ 1,006,935 $ - $ 24,151,815 $ 485,631 $ 9,770,188 $ 388,121,606 $ 631,622 $ (265,572,220) $ 157,588,642

REVENUES AND OTHER ADDITIONS:Current Funds revenue 26,495,139 820,986 27,316,125 27,316,125Taxes 705,950 705,950 306,891 1,012,841Federal grants and contracts 8,412,752 8,412,752 8,412,752State grants and contracts 160,217 160,217 160,217Local gifts, grants and contracts 188,893 188,893 188,893Interest income 128,685 128,685 21,606 5,017 155,308M&O debt transfers and other Expended for plant facilities Bond proceeds Total revenues and other additions 27,329,774 820,986 8,761,862 36,912,622 21,606 311,908 37,246,136

EXPENDITURES AND OTHER DEDUCTIONS: Current Funds expenditures 24,904,399 652,747 8,761,862 34,319,008 34,319,008Expended for plant facilities 1,637,774 1,637,774Disposal of plant assets Administrative and collection costs 14,879 14,879Bond Issuance cost Bond principal payments Lease principal payments Bond interest payments 2,027,442 2,027,442Bond agency fees 15,191 15,191Total expenditures and other deductions 24,904,399 652,747 8,761,862 34,319,008 1,637,774 2,057,512 38,014,294

(NON)/MANDATORY TRANSFERS

CHANGES IN FUND BALANCE 2,425,375 168,239 - 2,593,614 (1,616,168) (1,745,604) (768,158)

FUND BALANCE, OCTOBER 31, 2004 $ 25,570,255 $ 1,175,174 $ - $ 26,745,429 $ 485,631 $ 8,154,020 $ 388,121,606 $ (1,113,982) $ (265,572,220) $ 156,820,484


Debt ServicePlant FundsOperating Funds

11/11/2004 5:46 PM

Weighted Weighted Book Market Avg. Days Avg. Purchase

Value Value To Maturity Yield

OPERATING UNRESTRICTED (Includes Renewal and Replacement Funds)

U. S. Government Agencies 25,332,468 25,182,218 797 2.64%Logic 2,013 2,013 1 1.76%Lone Star 31,374 31,374 1 1.59%TexPool 97,268 97,268 1 1.71%TOTAL 26,963,314$ 26,813,041$ 751 2.60%

OPERATING RESTRICTED

Lone Star 6,395 6,395 1 1.59%TOTAL 6,395$ 6,395$ 1 1.59%

CONSTRUCTION IN PROGRESS

U. S. Government Agencies 7,000,665 6,970,160 393 2.04%Lone Star 1,950 1,950 1.59%TOTAL 7,002,615$ 6,972,110$ 393 2.04%

INTEREST & SINKING

U. S. Government Agencies 1,196,744 1,194,756 253 2.35%Logic 1,006 1,006 1 1.76%Lone Star 462,008 462,008 1 1.59%TexPool 4,032 4,032 1 1.71%TOTAL 1,663,790$ 1,661,802$ 182 2.14%

TOTAL INVESTMENTS 35,636,114$ 35,453,348$ 654 2.47%

Benchmark: 90 day U. S. Treasury Bill for Current Unrestricted and Restricted Funds 1.89%Benchmark: 1 year U. S. Global Agency for Construction in Progress and Interest

& Sinking Funds 2.41%

Weighted Average pool funds use the daily average yield

NORTH HARRIS MONTGOMERY COMMUNITY COLLEGE DISTRICTSUMMARY OF INVESTMENTS

AS OF OCTOBER 31, 2004


INVESTMENT ACTIVITY REPORT

FOR THE MONTH ENDED OCTOBER 31, 2004

Avg Avg Avg Avg AvgOperating Buy Operating Buy Construction Buy Interest & Buy Buy

Unrestricted* Yield Restricted Yield In Progress Yield Sinking Yield Total Yield

BEGINNING BOOK VALUE 29,033,910$ 2.49% 6,126$ 1.53% 7,001,956$ 2.04% 1,483,840$ 2.19% 37,525,832$ 2.39%

PURCHASES:

Commercial Paper 1,504,000 1.98% 1,504,000 1.98%U.S. Government Agencies 550,000 2.60% 550,000 2.60%Lone Star 269 1.59% 1,949 1.59% 179,843 1.59% 182,061 1.59%Logic 3 1.80% 2 1.78% 5 1.79%TexPool 6 1.71% 6 1.71%TOTAL PURCHASES 2,054,003$ 2.14% 269$ 1.59% 1,949$ 1.59% 179,851$ 1.59% 2,236,072$ 2.10%

MATURITIES

U.S. Government Agencies 3,550,000 1.42% 3,550,000 1.42%Lone Star 141,656 1.59% 141,656 1.59%Texpool 418,507 1.71% 418,507 1.71%TOTAL MATURITIES 4,110,163$ 1.46% 4,110,163$ 1.46%

Premium / ( Discount ) (12,503) (1,290) 99 (13,694)Unrealized Gains ( Losses) (1,933) (1,933)

ENDING BOOK VALUE 26,963,314$ 2.60% 6,395$ 1.59% 7,002,615$ 2.04% 1,663,790$ 2.13% 35,636,114$ 2.47%

Beg. Unrealized Gains (Losses) (182,109)$ (40,551)$ (773)$ (223,433)

Unrealized Gains ( Losses) Chg. 31,836 10,046 (1,215) 40,667

ENDING MARKET VALUE 26,813,041$ 6,395$ 6,972,110$ 1,661,802$ 35,453,348$

*Includes Renewal & Replacement Fund

Financial Report and Consideration No. 2 (ACTION ITEM 3) Board Meeting 12-2-04 Request: Consideration of Approval and Acceptance of the Annual Financial

Report and the Independent Auditors' Reports Chancellor’s Recommendation:

That the Board of Trustees consider the recommendation of the audit committee regarding the acceptance of the annual financial and auditors’ reports.

Rationale: The Annual Financial Report for the year ended August 31, 2004 and the

Independent Auditors' Reports are presented for board review and acceptance. These reports include the Independent Auditors' Reports concerning the District's financial statements and federal financial assistance programs and will be filed with the Coordinating Board by January 1, 2005. These reports are scheduled to be reviewed by the Board of Trustees Audit Committee prior to the December 2, 2004 Regular Board Meeting.

Fiscal Impact: None Staff Resource: Cindy Gilliam 832-813-6512

Financial Report and Consideration No. 3 (ACTION ITEM 4) Board Meeting 12-2-04 Request: Consideration of Acceptance of Gifts Chancellor’s Recommendation:

That the Board of Trustees formally accept and acknowledge the following gifts donated to the North Harris Montgomery Community College District in accordance with the donors’ wishes: 150 wooden pallets donated by Pattison Area Volunteer Fire Department to Cy-Fair College. Insert tool holders for CNC machines donated by Iscar Metals to Cy-Fair College. Theater hardware items donated by Texas Scenic to North Harris College. Ohm meter donated by Sears to the theater department at North Harris College. Artifacts from India donated by Mr. and Mrs. Pradeep Lele to North Harris College. Artifacts from Egypt donated by Chris Pfaff to North Harris College. Artifacts from Mexico donated by Anne Albarelli to North Harris College. Six (6) books donated by Virginia Rigby to North Harris College. Twenty-eight (28) books and twenty-six (26) books on tape donated by Adrian Rapp to North Harris College. Sixteen (16) U2 rack mounted computers and one (1) U4 rack mounted computer donated by Conoco-Phillips to Tomball College.

Rationale: In accordance with NHMCCD Board Policy BAA - Bequests and Gifts,

the authority to accept gifts is vested solely with the Board of Trustees. Fiscal Impact: None Staff Resource: Deborah B. Lackey 832-813-6636

Financial Report and Consideration No. 4 (ACTION ITEM 5) Board Meeting 12-2-04 Request: Consideration of Ratification of Renovations to the Concrete Outfalls at

Tomball College Chancellor’s Recommendation:

That the Board of Trustees ratify the renovations of two concrete outfalls at Tomball College from Rebel Contractors, Inc., 17942 I-45 North, Willis, Texas 77378 the lowest bidder, in the amount of $380,900.

Rationale: Concrete structures at the north and northeast outfalls have collapsed due

to water seepage which has eroded the soil and left dangerous crevasses which are approximately fifteen (15) feet deep. The northeast outfall collapse was due to the water getting underneath the concrete, which eroded the soil, and with no soil support the concrete collapsed. The north outfall has concrete rip-rap (pieces of concrete eight to twelve inches in size) which is used to keep soil from eroding. The water found its way around the rip-rap and eroded the soil from underneath the headwall which caused it to collapse. The work on the concrete outfalls had to begin as soon as possible due to the safety concerns, to prevent further structural damage, and to avoid the possibility of more sludge being deposited into the creek. If not addressed immediately, further erosion would lead to more severe and extensive damage which would increase the cost of the repairs to the District. Bid proposals were sent to sixteen (16) construction contractors and five (5) responses were received. See attached Bid Tabulation.

Fiscal Impact: Funds for this purchase are available from FY Tomball College’s 2004-05

Repair and Replacement Budget and from the 2000 Referendum General Obligation Bonds, Series 2003.

Staff Resource: John Fishero

Steve Garner Yvonne Mobley

281-357-3747832-813-6680832-813-6538

Emergency Repair of Concrete Outfalls at Tomball College

BID TABULATION

BID AMOUNT (Includes Owner’s Allowance and CONTRACTOR Bond Payment and Performance)

Rebel Contractors $380,900

Troy Construction $455,706

Accompany Services $524,940

Excalibur Construction $567,566

Peltier Brothers Construction $659,000

Financial Report and Consideration No. 5 (ACTION ITEM 6) Board Meeting 12-2-04 Request: Consideration of Approval of Catalog Information System Vendors (CISV)

Purchase of Computers for the Digital Technology Center at North Harris College

Chancellor’s Recommendation:

That the Board of Trustees approve the purchase of computers for the Digital Technology Center at North Harris College from Dell Computers, the low bidder in the amount of $30,017.

Rationale: The purchase of these computers are proposed to be used for instructional

purposes in the geographical information systems program at North Harris College. One of the classrooms in the Digital Technology Center will be converted to a computer lab to accommodate this program. The State of Texas Government Code Chapter 2157, Subchapter B and Board of Trustees Policy CF (Local) allow the District to purchase computers without competitive bidding from vendors which have been approved as Catalog Information System Vendors (CISV’s) by the State of Texas General Services Commission. Quotes were solicited from three (3) CISV’s and three (3) responses were received. See attached Bid Tabulation.

Fiscal Impact: Funds for this purchase are available from the 2000 Referendum General

Obligation Bonds, Series 2003. Staff Resource: Steve Megregian


281-618-5443832-813-6680832-813-6538

Computers for Digital Technology Center at North Harris College

BID TABULATION

VENDOR BID AMOUNT

Dell Computers $30,017

HP $38,950

Gateway $40,675

Financial Report and Consideration No. 6 (ACTION ITEM 7) Board Meeting 12-2-04 Request: Consideration Approval of Purchase of Human Patient Simulators and

Accessories for the Nursing Programs at North Harris College and Kingwood College


That the Board of Trustees approve the purchase of Human Patient Simulators and Accessories for the Nursing Programs at North Harris College and Kingwood College from the low bidder Laerdal Medical Corp., 226 FM 116, Gatesville, TX 76528 in the amount of $65,494.

Rationale: The SimMan™ computerized patient simulator is the first of its kind to be

offered to medical, nursing, and health occupations students. The simulator can authentically imitate human cardiac and respiratory functions, and can demonstrate clinical problems associated with loss of blood pressure and emergent development of abnormal heart and lung sounds. Real case scenarios using the simulator significantly add to the learning environment, as emergency management of clinical situations can be practiced, and errors corrected, in the safe setting of the learning laboratory. Moreover, the simulator can be used to challenge and test students' clinical and decision making skills. The scenario-based training needs for advanced nursing care are met through the patient simulator, with the addition of advanced trauma modules depicting airway obstruction and traumatic injuries. In addition, catheterizations, intubations, injections, irrigations, and complex wound care are just some of the skills that can be practiced on the SimMan™ patient simulator. The equipment requested by North Harris College consists of a patient simulator, nursing wound module, laptop computer, and a two-year extended warranty in the amount of $36,692. The equipment requested by Kingwood College consists of a patient simulator, nursing wound module, and trauma module in the amount of $28,802. Quotations were requested from the only two (2) human patient simulator manufacturers. See attached Bid Tabulation.

Fiscal Impact: Funds for this purchase are available from the Texas Higher Education

Coordinating Board, Nursing Innovation Grant for North Harris and from 2004-2005 Operating Budget and Kingwood College.

Staff Resource: Steve Megregian

John O’Malley Yvonne K. Mobley

281-618-5443 281-312-1631 832-813-6538

Human Patient Simulator for Nursing Programs at North Harris College and Kingwood College

Vendors Amount

Laerdal Medical Corp. $39,252

METI $57,915

Financial Report and Consideration No. 7 (ACTION ITEM 8) Board Meeting 12-2-04 Request: Consideration of Approval of Change Order No. 1 to Gilbane’s

Guaranteed Maximum Price (GMP) Contract for the Renovations Project at Kingwood College


That the Board of Trustees approve the proposed Change Order No. 1 to reduce Gilbane’s GMP contract for the Renovations Project at Kingwood College by $72,989.

Rationale: On December 4, 2003, the Board of Trustees approved Gilbane’s GMP

contract for the Renovations Project at Kingwood College. Now that the project is complete, Gilbane has determined they can reduce their GMP and release $72,989 back to the District.

Fiscal Impact: These funds from the reduction of the GMP will be returned to the Bond

Construction Budget. Staff Resource: Steve Garner

Cindy Gilliam 832-813-6680832-813-6512

Financial Report and Consideration No. 8 (ACTION ITEM 9) Board Meeting 12-2-04 Request: Consideration of Approval of Change Order No. 2 to Gilbane’s

Guaranteed Maximum Price (GMP) Contract for the New Health/Science Center at Kingwood College


That the Board of Trustees approve the proposed Change Order No. 2 to reduce Gilbane’s GMP contract for the New Health/Science Center at Kingwood College by $102,011.

Rationale: On May 1, 2003, the Board of Trustees approved Gilbane’s GMP contract

for the New Health/Science Center at Kingwood College. Now that the project is approaching completion, Gilbane has determined they can reduce their GMP and release $102,011 back to the District.

Fiscal Impact: These funds from the reduction of the GMP will be returned to the Bond

Construction Budget. Staff Resource: Steve Garner

Cindy Gilliam 832-813-6680832-813-6512

Financial Report and Consideration No. 9 (ACTION ITEM 10) Board Meeting 12-2-04 Request: Consideration of Approval for the Purchase of Medical Equipment and

Supplies for the Medical Assisting Program at Cy-Fair College Chancellor’s Recommendation:

That the Board of Trustees approve the purchase of medical equipment and supplies for the medical assisting program at Cy-Fair College for a total of $33,956, from the following vendors: Pocket Nurse $ 3,284 Medistate Medical/Hallmark Sales Corp. $ 3,783 Armstrong Medical Industries $ 9,396 Edwards Medical Supply, Inc. $17,493

Rationale: The medical assisting program is a new program at Cy-Fair College that

expands on the health science programs presently offered. This program will offer students a medical assisting certificate and prepare them for the American Association of Medical Assistant’s Certified Medical Assistant Exam. The equipment recommended consists of a heart monitoring system, examination tables, wall mounted diagnostic system, blood pressure training system, and other various medical equipment and supplies. This system will prepare students to perform various clinical and administrative functions in a health care facility or a doctor’s office. Bids were sent to twelve (12) medical equipment and supplies suppliers, and five (5) responses were received. Items were selected from the lowest bidder which met the required specifications. See attached Bid Tabulation.

Fiscal Impact: Funds for this purchase are available from the 2000 Referendum General

Obligation Bonds, Series 2003. Staff Resource: Steve Garner

Bob Williams Yvonne Mobley

832-813-6540281-290-3936832-813-6538

Medical Equipment and Supplies For Medical Assisting Program at Cy-Fair College

BID TABULATION

COMPANY BID AMOUNT AWARD AMOUNT

Edwards Medical Supply $32,824 $17,493

Pocket Nurse $29,180 $3,284

Armstrong Medical Industries $10,055 $9,396

Medistat Medical/Hallmark $6,551 $3,783

Laerdal Medical Corporation $5,408 $0

Total $33,956

Financial Report and Consideration No. 10 (ACTION ITEM 11) Board Meeting 12-2-04 Request: Consideration of Approval for the Purchase of Additional Office

Furniture for Cy-Fair College (CFC) Chancellor’s Recommendation:

That the Board of Trustees approve the purchase of additional furniture for Cy-Fair College from Debner & Company, 2000 Bering, Suite 100, Houston, Texas 77056 using the US Communities Governmental Purchasing Alliance, for a total not-to-exceed $40,000.

Rationale: Purchase of additional Knoll furniture is requested to accommodate the

requirements of additional personnel at Cy-Fair College. If approved, the additional furniture will be used in dean’s office suites, faculty office suites, various staff workspaces, and the faculty/staff development center. Furniture that needs to be purchased includes workstations, interior office components, work surfaces, tables, chairs, office chairs, computer tables, file cabinets, privacy panels, bookcases, and modifications to existing workstations. The utilization of the US Communities purchasing cooperative is required so that the additional furniture and accessories match the existing furniture within the facility. Price discounts were made available through US Communities that coincide with previous furniture purchases. At the December 2002 Board of Trustees meeting the Board approved an interlocal agreement and resolution with US Communities (USC) Governmental Purchasing Alliance (Contract RQ01-411313-16). Under Title 7, Intergovernmental Relations, Chapter 791, subchapter 791.025 of the Government Code, a local government may agree with another local government or with the state or a state agency, including the General Services Commission, to purchase goods and services. The local government that purchases the goods and services satisfies the requirement of the local government to seek competitive bids for the purchase of the goods and services.

Fiscal Impact: Funds for the purchase of this furniture are available from the 2000

Referendum General Obligation Bonds, Series 2003. Staff Resource: Bob Williams


281-290-3936832-813-6680832-813-6538

Financial Report and Consideration No. 11 (ACTION ITEM 12) Board Meeting 12-2-04 Request: Consideration of Approval of Renewal of Agreement for Nursing

Curricula Testing and National Council Licensure Examination for Registered Nurses (NCLEX-RN) Review Package for Students in the Associate Degree Nursing Program at the District


That the Board of Trustees approve the renewal of the contract for nursing curricula testing and NCLEX-RN review package for students in the nursing programs at the District to Health Education Systems, Inc. (HESI), 2656 South Loop West, Suite 690, Houston, Texas 77054, for approximately $265 per student over four academic semesters. The total amount of the award will be dependent on the number of students enrolled in the program and is estimated to be $85,000 district-wide.

Rationale: Prior to instituting the HESI review and exam, the first-time pass rate on

the NCLEX-RN at North Harris College had declined over several years. The Board of Nurse Examiners required the faculty to take corrective action in order to remain accredited. Standardized testing facilitates the faculty in assessing the ability of students to progress in the program, preparedness to take the NCLEX-RN, and their probability of passing the exam. The review course assists students in preparing for the NCLEX-RN. The scores of the District graduates have improved from 80.8% in 2001 to 89% in 2004, partially due to the emphasis placed on this testing package. The vocational nursing students are also participating in this program to help increase pass rate percentages. A request for proposal was issued in 2001 to locate companies who could provide testing for students enrolled in the Associate Degree Nursing Program. This request for proposal was advertised in the Houston Chronicle to seek companies that could provide this service. One response was received from Health Education Systems, Inc.

Fiscal Impact: None. The students will pay testing fees when they register for classes.

The total student cost for the four academic semesters will be approximately $265. The District will make payments to HESI from these funds.

Staff Resource: Steve Head

Yvonne K. Mobley Nockie Zizelmann

832-813-6522832-813-6538832-813-6597

Financial Report and Consideration No. 12 (ACTION ITEM 13) Board Meeting 12-2-04 Request: Consideration of Approval of the Purchase of Consulting Services for

Security Surveillance System for the District Chancellor’s Recommendation:

That the Board of Trustees approve the purchase of consulting services for security surveillance system from HMA Consulting, Inc., 2929 Briarpark Drive, Suite 325, Houston, TX 77042, in an amount not to exceed $44,500.

Rationale: Consulting services for security surveillance systems for the District are

essential in order to design a complete district-wide closed circuit television (CCTV) surveillance system to secure the entire premises of each campus. The design will include the optimum camera placement and mounting, and composition of detailed specifications of the equipment type and resolution for maximum 24-hour coverage. The consultant will develop the drawings and technical equipment specifications including a central monitoring station at each location and one master location capable of monitoring all locations. The existing surveillance system at each location will be evaluated to determine what part of the system may be utilized with the new CCTV system. The consultant will develop a preliminary cost assessment per campus location to include security equipment, installation, site work, training, and annual maintenance. Our goal is to improve the safety for students, staff, and guests in parking lot areas and on campus grounds; to create a deterrent of criminal activity; and to provide evidentiary information. Bid proposals were sent to seventeen (17) security consulting agencies and three (3) responses were received. The award could not be solely based on low bid; experience/professionalism, project methodology, and references, were weighed more heavily than pricing. A team approach was taken to evaluate each respondent’s proposal. Each committee member assigned individual point ratings by category. It is recommended that the bid be awarded to respondent with the highest awarded points, HMA Consulting, Inc. HMA has strong experience in higher education and the assigned project team is highly qualified including professional engineering certifications. See attached Bid Evaluation and Tabulations. Local Policy CFB allows the District to utilize a combination of criteria to include pricing, vendor references, quality and the extent to which the goods or services meet the District's needs when evaluating and selecting vendors with which the District will do business.

Fiscal Impact: Funds for this purchase are available from the 2000 Referendum General Obligation Bonds, Series 2003.

Staff Resource: Steve Garner

Yvonne Mobley 832-813-6680832-813-6538

Consulting Services for Security Surveillance System

EVALUATION RATING– SELECTION PROCESS (Scores based on Average of all five evaluator’s individual scores)

HMA

Consulting Trilliant

Technology Group S.B.M.

Qualifications of Respondent – Experience, Personnel Resumes (35 points) 33 23 17

Project Methodology (20 points) 19 17.6 14.6 Total Cost (20 points) 14 7 18 Completeness and Thoroughness of Proposal (10 points) 10 10 7

References (10 points) 10 8.4 6.2 Time Required to Complete Design Phase (5 points) 4.8 1.6 5

Total 90.8 67.6 67.8

BID TABULATION DESIGN PHASE

CONSULTANT TOTAL COST

S.B.M. $26,850 HMA Consulting Inc. $44,500 Trilliant Technology Group $97,614

Financial Report and Consideration No. 13 (ACTION ITEM 14) Board Meeting 12-2-04 Request: Consideration of Approval to Purchase Faculty Academic Regalia for the

District Chancellor’s Recommendation:

That the Board of Trustees approve the purchase of faculty academic regalia for the District from Willsie Company, 6132 Bluff Point Drive, Dallas, Texas 75248, the low bidder for $19,254.

Rationale: This proposal was issued to purchase an estimated 72 academic regalia for

new faculty members and administrators in the District. Willsie Company provides quality regalia that is durable, comfortable and has an excellent appearance. Willsie Company has a 78-year reputation of providing academic regalia. The term for this purchase is for one year beginning February 1, 2005 through January 31, 2006, with an option to renew for two (2) additional one-year terms. Proposals were sent to four (4) academic regalia vendors and two responses were received. See attached Bid Tabulation.

Fiscal Impact: Funds for this purchase are available from the 2004-2005 operating

budgets for the respective campuses. Staff Resource: Judy Stubblefield

Yvonne Mobley 832-813-6514832-813-6538

Faculty Academic Regalia for the District

BID TABULATION

VENDOR AMOUNT

Willsie Company $19,254

Oak Hill Cap and Gown Company $23,200

Financial Report and Consideration No. 14 (ACTION ITEM 15) Board Meeting 12-2-04 Request: Consideration of Approval to Enter into a Two Year Agreement for the

Purchase of Macromedia Products through the Premier Education Program (PEP)


That the Board of Trustees authorize the District to enter into a two year agreement with Macromedia, Inc., 11601 Wilshire Blvd. Suite 500, Los Angeles, CA 90025 for the purchase of Macromedia software products in an amount not to exceed $81,600.

Rationale: The District uses several Macromedia products on a large-volume scale for

employees, faculty and students. The Premier Education Program (PEP) is a program of discounts for high-volume purchasing of Macromedia software, upgrades, subscriptions, technical support and training sold to colleges, universities, and K-12 school districts. This program will consolidate all the purchases for the District in order to achieve the highest discounts available on Macromedia products. The size of the initial order determines the discount level for future purchases made over a two-year period. The District will receive the latest version of the Macromedia software that is available. The distribution of the software will be instantaneous, as it will be loaded to the server for each campus to download. PEP gives the District opportunity to exercise our rights to install or distribute the licenses and media in advance of payment to Macromedia. The District will provide monthly reports of the software distribution with an accompanying purchase order. The monthly reports will detail the number of licenses distributed, product, version, serial number, location, and department. Additional benefits of entering into the program include:

• License management — An easier way to purchase and track licenses

• Cost savings — Significant savings can be achieved on the purchase of Macromedia products and services

• Mix and match — To simplify the purchasing process, cross-product offerings are available

• Subscriptions — The purchase of subscriptions ensures the District will always have the latest version of products

• This option provides the greatest discounts available on Macromedia products and allows educational customers to purchase licenses at one consistent volume purchase level institution-wide for two (2) years.

Board policy requires board approval for multi-year contracts.

Fiscal Impact: Funds for this agreement are included in the approved FY 2004-05 District

Technology Fund and Operating Fund budgets.

Staff Resource: Ron Stauss Yvonne K. Mobley

832-813-6520832-813-6538

Financial Report and Consideration No. 15 (ACTION ITEM 16) Board Meeting 12-2-04 Request: Consideration of Approval of Catalog Information System Vendors

(CISV) Renewal of Agreement for Telephone Equipment Maintenance for the College District


That the Board of Trustees authorize the District to renew the telephone equipment maintenance agreement for one year with Southwestern Bell Communications (SBC), 6500 West Loop South, Bellaire, TX 77401 for $100,667.

Rationale: The District must maintain continuous, 365-day support for its voice,

video and telecommunications network connecting all District locations. The agreement with SBC includes maintenance for the telephone switches and major components at all District locations. The telephone instrument equipment is not included. Included in the agreement is a SBC technician who performs scheduled maintenance and service at North Harris College, Montgomery College, Parkway Center, Carver Center and Conroe Center, Monday through Friday 20 hours per week. The technician is also on call for any maintenance or service at all other times, including weekends. The recommendation is to accept the proposal from SBC. Continuing the maintenance agreement with SBC will provide continuity of service until all colleges move to Voice Over IP (VoIP) - that is, voice delivered using the Internet Protocol. The telephone maintenance agreement with SBC would begin January 10, 2005 and would run for a period of one (1) year. The State of Texas Government Code Chapter 2157, Subchapter B and Board of Trustees Policy CF (Local) allow the college district to purchase computers without competitive bidding from vendors which have been approved as Catalog Information System Vendors (CISV’s) by the State of Texas General Services Commission. Four (4) bids were requested from CISV vendors, and three (3) bids were received with SBC providing the lowest bid for the maintenance contract.

Fiscal Impact: Funds for this agreement are included in the approved 2004-05

Technology Fund budget. Staff Resource: Ron Stauss

Yvonne Mobley 832-813-6520832-813-6538

Consideration of Approval of CISV Renewal of Services For Telephone Equipment Maintenance

For the College District

Bid Tabulation VENDOR BID AMOUNT

SBC $100,667

Nexteria $101,060

Verizon $106,442

Daniels Communications No Bid

Financial Report and Consideration No. 16 (ACTION ITEM 17) Board Meeting 12-2-04

Request: Consideration of Approval of Rental Agreement for Mailroom Equipment for the District Services and Training Center


That the Board of Trustees approve the lease agreement for mailroom equipment for the Accounts Payable Department at the District Services and Training Center with Pitney-Bowes, 6610 W. Sam Houston Parkway N., Ste. 350, Houston, TX 77041, for $494.25 per month for 48 months for a total of $23,724.

Rationale: It is recommended that the existing equipment be replaced with an upgraded

digital Pitney Bowes DM800 Automatic Digital Mailing System that includes a postal scale, department accounting package, and laser printer. The term of the lease is 48 months and may be cancelled with 30 days written notice prior to the end of the term. The lease requires a monthly payment of $494.25, which includes the equipment rental, equipment maintenance, softguard, and meter resets. Pitney Bowes will deliver, install, and train all personnel on the new equipment. The Texas Building and Procurement Commission (TBPC) has established as an alternative purchasing method, the use of multiple award term contracts that have been competitively awarded by the federal government or any other governmental entity of any state. The prices reflected on TBPC schedule contracts are the most favored customer prices and the maximum price allowable. Following procedures for using term contracts results in a best value purchase. Board Policy CFB and Title 7, Intergovernmental Relations, Chapter 791, subchapter 791.025 of the Government Code, a local government may agree with another local government or with the state or a state agency, including the Texas Buildings and Procurement Commission (formerly GSA), to purchase goods and services. The local government that purchases the goods and services satisfies the requirement of the local government to seek competitive bids for the purchase of goods and services. The Board of Trustees approved the District’s membership into the TBPC (formerly GSA) Interlocal Agreement at its October 15, 1992 board meeting.

Fiscal Impact: Funds for this purchase are included in the approved FY 2004-05 operating

budget for the District Services & Training Center. Funds for rental payments for subsequent fiscal years will be included in future budget requests.

Staff Resource: Ken Lynn

Yvonne K. Mobley 832-813-6545832-813-6538

Financial Report and Consideration No. 17 (ACTION ITEM 18) Board Meeting 12-2-04 Request:

Consideration of Approval of Interim Lease of Waste Treatment Capacity for Cy-Fair College


That the Board of Trustees approve the Interim Lease of Waste Treatment Capacity for Cy-Fair College.

Rationale: On November 7, 2002, the Board of Trustees approved an agreement with

Municipal Utility District No. 155 to provide waste treatment capacity to Cy-Fair College. As part of that agreement, MUD No. 155 agreed to expand its facility to add 910,000 additional gallons of waste treatment. That construction is underway. Last spring, MUD No. 155 asked the District to enter into an interim contract with MUDs No. 155, 156, 172, and 173 to provide interim treatment of waste during the construction of the expansion of the waste treatment facility. The interim agreement was not received and reviewed at the District Services and Training Center until this summer, after Cy-Fair College had opened its doors. Cy-Fair College has not been invoiced for the use of the waste water treatment facilities since its opening. MUD No. 155 has agreed to work with the District to propose a solution to its error in failing to calculate the District’s use and to bill the District in a timely fashion. In the meantime, it is proposed that the interim lease be approved, with an amendment reflecting that the District’s obligations to make payments to MUD 155 under the interim agreement will commence on February 1, 2005.

Fiscal Impact:

Interim Agreement proposes that the District, like all other participating lessees, pay annual lease payments at the rate of $0.33 per gallon of projected daily flow. This amount is estimated to be $16,555 from February 2005 through the end of the fiscal year.

Resource: Steve Garner 832-813-6680 Sandy McMullan Liggett 832-813-6655

Building and Grounds Report Board Meeting 12-2-04 Report: Construction Projects Update

Gilbane Building Company, the District’s Construction Manager-at-Risk, has provided a summary report of the District’s construction projects. See attached report, which also includes a project construction and design phase schedule.

December 2, 2004

NHMCCD Monthly Project Summary

Report

-

Tomball College Phase IV: The new Library atTomball College is complete and has been turned over tothe college. The library received its Certificate ofOccupancy on October 19, 2004 from the City ofTomball. The punch list for the library was completed onOctober 26, 2004 and has been completely signed off byPSP. The work ongoing in the Wellness Center is in the finalstages and is scheduled to be complete in mid-November.Currently we are conducting our final cleaning of thebuilding and finishing the tie-in between the WellnessCenter and the existing building. PSP and the Collegealso began punching out the building on October 28, 2004.The Renovations of the old library began on October 1,2004. Demolition of all partitions, ceilings, and carpetwas completed last week. Currently we are working onMEP rough in and building deck-high walls. We arescheduled to begin work on the new bookstore in mid-November. North Harris Student Center Renovation: Thepartitions in the new meeting rooms, movie room andoffices are complete and the tile in the restrooms is almostcomplete. The ceiling grid has been installed and theinstallation of the light fixtures is in progress. The firstcoat of paint is being applied and the prep work for thecarpet and VCT has begun. Also, the millwork in themeeting rooms and the restroom countertops are beinginstalled.

View from the Northeast of the Wellness Center

The running track over the multipurpose room in the Wellness

Center

Remodel work in the old library

Ongoing remodel work at theStudent Center

North Harris Montgomery Community College District Project Summary Report December 2, 2004

NHMCCD Project Construction and Design Phase Schedule

Personnel Report and Consideration No. 1 (ACTION ITEM 19) Board Meeting 12-2-04 Request: Consideration of Ratification of Appointments


That the contractual appointments listed on the following page be ratified for the positions indicated.

Rationale:

This contractual appointment includes ratification of Administrators at Tomball College and Cy-Fair College.

Fiscal Impact:

Positions and salaries have been budgeted for 2004-2005.

Staff Resource:

Sandra McMullan Liggett 832-813-6655

a. Tomball College

Mary Webster, Director, Library Effective: Twelve-month contracted employee at an annual salary of $73,417 beginning October 16, 2004. Education: M.L.S., Sam Houston State University, Major: Library Science; B.A., Portland State University, Major: Psychology. Experience: Professor, Associate Professor, Learning Resource Center Consultant, and Adjunct Faculty, North Harris College, Kingwood College and Tomball College, NHMCCD.

b. Cy-Fair College

Michelle L. Loveless, Director, College Relations Effective: Twelve-month contracted employee at an annual salary of $56,500 beginning November 1, 2004. Education: B.S., St. Edwards University, Major: International Relations/Political Science. Experience: Marketing and Marketing Communications Director, ChemConnect.com; Recruitment Coordinator, Rice University; Internet Marketing Coordinator, Compaq.

Personnel Report and Consideration No. 2 (ACTION ITEM 20) Board Meeting 12-2-04 Request:

Consideration of Resignations


That the resignations listed below be accepted and acknowledged. Tomball College Marsha L. Manahan, Associate Professor, Computer Information Technology Effective October 15, 2004 Cy-Fair College Margaret D. Stack, Director, Business Development and Training Effective October 15, 2004

Staff Resource:

Sandra McMullan Liggett 832-813-6655

Personnel Report and Consideration No. 3 (ACTION ITEM 21) Board Meeting 12-2-04

Request:

Consideration of Approval of Commissioning of Peace Officers


That the Board of Trustees approves the commissioning of the following peace officers for the North Harris Montgomery Community College District.

Barker Cypress Campus Paul Pennington

Kingwood College Karen Rena Curtis

North Harris College

James Winston, Jr.

Rationale:

These officers are eligible to be commissioned by this Board because they: 1. Have current licenses from the Texas Commission on Law

Enforcement Officer Standards and Education; 2. Have taken and filed the oath required of peace officers; 3. Have executed good and sufficient bonds in the sum of $1,000

in accordance with the law; and 4. Possess a sufficient number of college credit hours to meet the

minimum standard for an NHMCCD peace officer.

Fiscal Impact:

None

Staff Resources: Steve Head 832-813-6522

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