san bernardino county sheriff's office california) intergovernmental service agreement (igsa) with...

8/14/2019 San Bernardino County Sheriff's Office California) Intergovernmental Service Agreement (IGSA) With ICE & the Mar

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U"!S. Department ('if JusticeUnited States Marshals Service Modification of Intergovernmental A : . ~ r e e m e n t

1. MODIFlCATIONNO. 2. REQUEST FOR DETENTION SERVICES NO. 3. EFFECTIVE DATE OF MODWICATIONFIVE (5) N/A 6/11004. ISSUING OFFICE 5. LOCAL GOVERNMENT 6. lGANO.u.s. MARSHALS SERVICE San Bernardino County Sheriffs Department 1299-0035

PRISONER OPERATIONS DIVISION 630 EastRialto A venue(GASECnON San Bernardino, CA 92403 7. FACIUTYCODE(S)600 ARMY NAVY DRIVE 9GU,OGXARLINGTON. VA 22202-4210

8. ACCOUNTING CITATION 9. ESTIMATED ANNUAL PAYMEl'IT15XI020 N/A

10. EXCEPT AS PROVIDED SPECIF1CAILY HEREIN. ALL tERMS AND CONDITIONS OF THE lOA DOCUMENTREFERRED TO IN BLOCK S. REMAIN UNCHANGED. TERMS OPTflIS MODlFlCATION:The purpose of this modification is to include Immigration and Naturalization Service (INS) as a federal

user agency. The billing address for INS is as follows:

Immigration and Naturalization ServiceSan Bernardino County Sub-OfficeAttn: Detention and Deportation OfficeP.O. Box 5040Riverside, CA 9:2.517

.11. tNsnmcnoNs TO LOCAL oovERNMENT FOR EXECUTION OF THIS M ODIFICATION:

A. 0 LOCAL GOVERNMENT [S NOT REQUIRED B. [8l LOCAL GoVERNMENT (S ~ U I R E D TO SIGN nus DOCUMENT TO SIGN THIS DOCUMENT A D RETURN--1- COPIES TO U.S. MARSHAL

12. APPROVALA. LOCAL GOVERNMENf B. FEDERAL GOVERNMENT

Jon D. M i k e l ~ ~ Vicki Lipovfg rure Signa, ". ' . '

I Chairman)' B08.rd . ; : l i ' : S ~ P ~ ~ ~ s d r s AUG 01 2000 COf1Eractin}! Off.ICe.r JUN 26 2.000TrrLE :,:'" DATE Tm..E DATE96-880 A-5

USMS HQ USE ONLY Form USM-24la(Rev,3199)Page.....L of _l_Pages


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RavQ7197

REPOR"" NOATlON TO THE BO' - SUPERVISORS0F SAN BERNARDINO COUNTY, vAUFORNIAAND RECORD OF ACTIONAgree. 96-880 August 1, 2000

FROM: GARY PENROD, SheriffSheriff's DepartmentSUBJECT: FIFTH AMENDMENT TO CONTRACT NO. 96880 WITH THE UNITED STArES

MARSHALS SERVICE - lGA NO. 1299-0035, MODIFICATION NO.5RECOMMENDATION: Approve Fifth Amendment to Contract No. 96-880 with the United StatesMarshal Serv ice (USMS) to include the Immigration and Naturalization Service (INS) as a billableagency un,der this contract.BACKGROUND INFORMA.TION: On September 17, 1996, the Soard of SupslVisors approvedContract No. 96-880 with the USMS establishing an Intergovernmental Agreement (IGA) for theCounty to provide housing and transportation of adult male and female federal inmates. TheUSMS is requesting a modification to the agreement to include INS as a billable agency.Currently, the USMS is paying for the housing costs incurred as a result of holding prisoners withINS detainers. This amendment will authorize the Sheriff's Department to bill these costs directlyto INS.This modification will not result in any additional cost or increased revenue, it only changes thebilling procedures for specific types of inmates.REVIEW BY OTHERS: This contract amendment has been reviewed by the CountyAdministrative Office and has been reviewed and approved as to form by Deputy County CounselKevin l . Norris.FINANCIAL IMPACT: No financial impact. This amendment is for administrative purposes onlyto augment the Sheriff's billing procedures.SUPERVISORIAL DISTRICT(S): All DistrictsPRESENTER: Deputy Chief Nonn Hurst

cc: Sheriff Admin.-Wendy Brittw/agresrnentU.S. Marshals Ser..rice w/2agreements clo Sheriff Admin.

Record of Action of the Board of SupeNisorsA G R E e M ~ N T NO. 96-880 A-SAPPROVE SUPERVISORS

~ S U P l l - J ? - . . ~ ( ' C , j < ' I ' U J I N O Auditor w/agreementSaD w/agreementRisk ManagementCAD-HallMOTION ...MQYg

5

File w/agreement

milITEM .Q.49


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ltS. D ~ p a : r t m e n t ofJusticeUnited States Marshals Service Modification of Intergovernmental Agreement

1. MODIFICATION NO.FOUR (4). REQUEST FOR DETE NTION SER.vICES NO,

13t)....OO. EFFECTIVE DATE OF MODlFlCAnONNovember 1. 1999

4. ISSUING OFFICE 5, LOCAL GOVERNMENTU.S. MARSHALS SERVICEPRISONER OPERATIONS DIVISIONIGASECTION

San Bernardino County Sheriff's Department 6. IGANO.12-99-0035630 East Rialto Avenue 1--- - - - - - - - - -1San Bernardino, CA 92403 7. FACILITY CODE(S)OGX00 ARMY NAVY DRIVEARLINGTON, VA 22202 .42108. ACCOUNTING CITATION 15XI020 9. ESTIMATEDANNUALPAYMENT$912,500.00

O. EXCEPT AS PROVIDED SPECIFICALLY HEREIN, AU. TERMS AND CONDlTIONS OF mE IGA OOCUMENiREFER.RED TO IN BLOCK S, REMA.IN UNCHANGED. TERMS OF THIS MODIFICATION:

Thepmpose of his modification is to:1. Convert the temporary agreement with the West Valley Detention Facility Medical Unit to apennanent service under the Intergovermnental.Agreement effective November 1, 1999.

I I. INSTRUCTIONS TO LOCAL GOVERNMENT FOR EXEClJTlON OF THts MODIFICATION:

A. DLOCALGOVERNMENT IS NOT REQUIREDTO SrG'N THIS DOCUMENT

12.. APPROVAlS

JUN 1 3 2tJll)DATE.

. 96-880 A-4......... ,. ' -.;

:s. 1XI LOCAL GOVERNMENTIS ~ Q U l R E D TO SIGN THIS DOCUMEN1 AND RETURN- .L- COPIES TO U:S. MARSHAL

Contracting OfficerTITLe DATE

Form USM"Z41a( R ~ . 3196)USMS HQ USE ONLY Page.-L of...1.... Pages


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beparlmeut or Justice,UnludSIDtUNonhD/.$ ServiJx

2. To revise Article xvn as follows:IGANo.. 12-99-0035

Paragraph 8 is hereby amended to read as follows:8- Pregnant inmates who have been detennined to be high risk by the OB specialist

and require bedrest and/or frequent musing observation-and assessment will behoused in Medical Unit #16 at a rate ofSSOO per day_ This rate does not includeprescription medication, xNrays, rental of medical equipment or any care that isprovided off-site by contract healthcare providers_a. Effective January 1, 2000, pregnant inmates in their third trimester whoare stable and progressingnonnally in their pregnancy, and inmates in a

nonnal postpartum recovery period will be housed. in Medical Unit #15 ata rate of$250 pe r day. These inmates will continue to be monitored bythe nursing staffand seen regularly by the OB specialist, but do notrequire frequent observation and assessment. This rate does no t includeprescription medication, x-rays, rental of medical equipment or any carethat is provided off-site by contract hea1thcare providers.

b. Pregnant inmates who are not determined to be high risk by the OBspecialist will continue to be housed at one the County's detentionfacilities at a rate of$60 per day. until they reach their third trimester.

Paragraph 16 and 17 are hereby added to read as follows:16_ The term of this Article XVII for the use of West Valley Detenti'on FacilityMedical Unit shall coincide with the tenn of the other provisions o f ~ s

Agreement.17. Except as otherwise specified herein, use of he West Valley Detention CenterMedical Unit shall be $500 pe r day. which includes 24 hoursJ7 days a week -medical and security services, over the counter medications, meals and laundry,

but does not include prescription medication. x-rays. rental of medical equipmentor dialysis_This Agreement with the West Valley Detention Facility Medical Unit may be re-evaluatedannUally.

Form US),M.4IB (Rcv.2J92)


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Cl'Ian;eeo"",SHERIFF

County of San BernardinoWENDYBRIIT os

FA S AAA SHR SHR 9145 FEDERALC T T R A N S I T T A ~ r n m ~ ~ " , - - ~ - L ~ ~ ~ ~ " ' ' ' ~ ~ ~ ' ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ - - M ~ ~ W : i

CONTRACTOR

FBDER.\L. J}.'MA1 HOUSINGTlUNSJ'ORTAnON

UNITED STATES MARSHALS SERVICE. PRISONER O PERATIONS DMSIONBirth oate____ ________ edOral 10 No. or Social Secur ity No.Contractor's Representallve_..:V..:;c::lri::.::L"P::':.:v_ _ ______ ____ _ _ _ _ ___ ______Address IGA Section, 600 Am.ry N:rvy Drive, Arlington. VA 22202-4210 Phone

.Nature of Contract: (Briefly describe the general terms of he contract)FOURl'II AMENDMENT

The parties hen:by amend Contract No. 96-880. which first became effective S ~ ~ b c i p 1 - 9 9 6 . with theUnitoo States Marshals Service (Jntergoverrunental Service. Agreement ( I G ~ ) ~ $,i2.;.NI-(59) by modifyingArticle XVU as follows: ~ " , = " :.:..,..... . "'-... ...1. Paragraph 8 is hereby amended to read as follows: ...... .,8. Pregnant inmates who have h e e n d e t ~ e d to '" high risk by the OS ~ a [ S f a n d r e q ~ bedrest

aDd/or frequent n u r s ~ g o ~ s e r 9 l : a f : i ~ s m e n t be h o u s ~ 4 : j n l M ~ ~ i f n l ~ ~ V . n . t ~ of$500 pe r day . ~ r a t e ' i l b t : ' " n o t mcludo p r e s ; m p t . t o ~ r l ? e C f u : f o ~ , r..n:.. C!f 'medicalequipment ~ ~ ~ Y isprovided off-site by c o n ~ h e i l ~ p r o v y J ~ : > -' .": . ' .... "'I. .: ,. ' ". . :j ._ . . ~ { ! " e C ~ J a n u a r y 1, 2000, p r e ~ ( i n m a t d lJ1ird\ lri!fIestcr who are stabJe and..p.rOgiessing normally in t h e i f - p ! = c ~ - a n d ~ ! ? - , ? ? a t e a " i i ' 9 ~ 1 postpartum recovery periodwill be housed in M e d i e : a 1 ~ h i , , " # l S a rate,bfS2S0 per'aay. These inmates will continue tobe monitored by .d l . e ~ u r l . i . n g . Staff and:scc;n.rec:.ulirly by the OB spocialist, but do not require

frequent obscrvatlpn i S s e s s p i ~ "1ili$-i'ite does not include prescription medication. xra.ys, rental ofmedlCaJ. e q l . i i ~ ~ t y care that is provided off-site by contract healthcareproviders.. ...... . ',... . ., / ';"""...h. Pregnant wno are not detennined to be high-risk by the DB specialist will continue to

be housed at one oftbe County"S detention .facilities at a rate 0[S60 per day, until tbey ~ a c h their third trimester.


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2. Paragraphs 16 and 17 are hereby added to read as follows:16. The tenn of this Article XVII for the use of West Valley Detention Facility Medical Unit shallcoincide with the term of he other provisions of thi.s Agreement17. Except as otherwise specified herein, use of the West Valley Detention Center Medical Unit shall be$500 per day, which includes 24 hoursl7 days a week medical and security services, over thecounter medications, meals and laundry, but does not include prescription medication, x-rays, rental

ofmedical equipment or dialysis.Except as amended herein, all other terms and conditions of Contract No. 96-8&0 shall remain in full force andeffect.

FEDERAL IGA NO. 12-0990035, MODIFICATION NO. FOUR (4).

(Attach this transmittal to all contracts not prepared on the "Standard Contract" form.)Reviewed as 10 Contract Compliance Reviewed for Processing

evin L. Norris. Deputy Agency Administl3tor/CAODale 14.;Xf.lcco Date __________ Dale _ _ _ _ _ _ _ _ _ _


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Rev 07197

SUPERVISORSRNIAAgree. 96-880

FROM:

DATION TO TH E BC" OF 'SAN BERNAROINO COUNn

AND RECORD OF ACTION

GARY PENROD, SheriffSheriffs Department

June 13,2000 " . -.,.,." ........ '.j ' ~ ' ' ~ ~ I ... ..: ; ':-,:.'

~ . ' ~ : . : : ~ ~ . < ... >: ::: .... \ ~ . , .: : :.SUBJECT: ,"' . .' ; : . ~ ;'; JFOURTH AMENDME'NT TO CONTRACT NO. 96-880 WITH THE' I UNITEDSTATES MARSHALS SERVICE (USMS).

PREVIOUS IGA NO. JE12-M-159j CURRENT IGA NO. 12-99-0035 .

RECOMMENDATION: Approve Fourth Amendment to Contract No. 96-880 with the UnitedStates Marshals Service (USMS). in the amount of $912,500, to extend the term of the temporaryagreement with the West VaHey Detention Center ('M/OC) medical housing unit and modify thetenns and conditions for pregnam inmates.BACKGROUND INFORMATION: On September 17, 1996, the Board of Supervisors approvedContract No. 96-880 with the USMS establishing an Intergovemmental Service Agreement (IGA)fo r the County to provide housing and transportation of adult male and female federal inmates.On June 15, 1999, the Board of Supervisors approved Second Amendment to Contract No. 96-880 with the USMS to include use of the medical housing unit at the WVDC for federal inmates.The fourth amendment converts the temporary agreement for housing federal inmates at ttieWVDC medical housing unit to a permanent service SUbject to the termination provisions of thecontract. This amendment also modifies the terms and conditions for pregnant inmates.Pregnant inmates who have been determined to be high risk by the 08 specialist will continue tobe housed in Medical Unit#16 at a rate of $500 per day. Pregnant inmates in their third trimesterand inmates in a normal postpartum recovery period will be housed in Medical Unit #15 at a rateof $250 per day. These rates do not include preScription medication, x-rays, .rental of medicaleqUipment or any care that is provided off-site by contract healthcare providers. The Departmentreceived this modification from the USMS in May and June 13l1'1 is the first available Board dateafter completion of the review process.REVIEW BY OTHERS: This contract amendment has been reviewed by the CountyAdministrative Office and has been reviewed and approved as to form by Deputy County CounselKevin L. Norris.FINANCIAL IMPACT: Annual anticipated revenue of $912,500 will fully offset the cost ofproviding the service. No cost to the County.SUPERVISORIAL DISTRICT($): Second DistrictPRESENTER: Deputy Chief Norm Hurstcc ; Sheriff Admin.-Wendy Brittw/agreementU. S. Marshals Service w/2

agreements clo Sheriff Admin.Auditor w/agreementSaD wfagreementRisk ManagementCAD-HallFile w/agreementmil

MonoN

Record of Action of he Board of Supen/isorsAGREEMENT NO. 96880 A4

SECQNDS

lTEM OST


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U.S. gepartmeat of JusticeUnited StatesMarshals Service Modification of Intergo'fernmental Agreement

1. MODIFICATION NO. 2. EFFECTIVE DATE OF MODIFICATIONTHREE (3) May 1, 1999

3. ISSUING OFFICE 4. LOCAL GOVERNMENT 5. IGA NO.U.S. MARSHALS SERVICE San Bernardino Co. Sheriffs Dept. 12-99-0035PRISONER OPERATIONS DIVISION 6. FACILITY CODE(S)IGASECIlON 630 East Rialto Avenue600 ARMY NAVY DRIVEARLINGlDN, VA 22202-4210 San Bernardino, CA 92403 9GU

7. ACCOUNTING CITATION 15X1020 18. ESTIMATED ANNU AL PAYMENT9. EXCEPTAS PROVIDED SPECIFICALLY HEREIN, ALL TERMS AND CONDITIONS OF THE IGA DOCUMENT

REFERRED TO IN BLOCK 5. REMAIN UNCHANGED. TERMSOF THIS MODlF[CATION:

The purpose of this modification is to incorporate additional court trips and combination of courttrips at the rate of $37.22 per hour, $ .57 per mile, and to include insurance @ $17.37 per trip.I

On page 11 of 11, under Article XVI, the court trips identified are as follows:San Diego, CA ReturnLos Angeles, CA ReturnNortonAFB, CA ReturnSanta Ana, CA ReturnBakersfield, CA ReturnSeal Beach, CA ReturnRiverside, CA ReturnTerminal Island, CA ReturnAlameda, CA ReturnChino, CA ReturnVentura, CA Return

10. INSTRUCTIONS TO LOCAL GOVERNMENT FO R EXECUTION OF THIS MODIFICATION:A. 0 LOCAL GOVERNMENT IS NOT REQUIREDTO SIGN THIS DOCUMENT

II . APPROVALS:A. LOCAL G O ~ E R N ~ e>l) ' . ,!:? ",',/:'.:.


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U . s ~ Department of Justice,UniUd S lates Marshcz/s Servia.

Intergovernmental Sernce AgreementSchedule

Lompoc,CAAlhambra, CAMontebello, CAMonterey Park, CACovina, CAAnaheim, CASanta Barbara., CAMarchAFBBlythe, CANorco, CARedlands AirportTehachape, CAImperial CountyLancaster, CAVictorville (George APB)San Luis Obispo, CAChula Vista, CABoron, CACorcran, CALong Beach Airport

IGANo. I age No. '12-99-0035 _ 2 ~ o f _ 2 _ ReturnReturnReturnReturnReturnReturnReturnReturnReturnReturnReturn'ReturnReturnReturnReturnReturnReturnReturnReturnReturn

Fonn USM-241B (Rev.2J92)


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County of San BernardinoFAS

CONTRACT TRANSMITTAL

Vendor Code

~ - - - - ~ ~ ~ N ~ a - m - e - - - - ~ FEDERAL INMATE HOUSINGTransportation

Contract Number

FY Amount

CONTRACTOR UNITED STATES MARSHALS SERVlCE, PRlSONER OPERATIONS DIVISIONBirth Date Federal 10 No. or Social Security No.---------------------------

lID

Contractor's Representative Vicki Upov- - - - - - ~ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

Address IGA Section, 600 Army Navy Drive, Arlington, VA 2 2 2 0 2 ~ 4 2 1 0 Phone

Nature of Contract: (Briefly describe the general terms of the contract)THIRD AMENDMENT

On September 17, 1996, the Board of Supervisors approved Contract No. 96-880 with the United States MarshalsService establishing Intergovernmental Service Agreement (lOA) No. JE12-M-159 for the County to providehousing and transportation of adult male and female inmates. This contract is being amended to incorporateadditional transportation trips that were not included in the original lOA. Transportation will be billed at a rate of$37.22Ihour,per deputy, $.57Jmile, and $17.37 insurance per trip.

FEDERAL IGA 12-099-0035, MODIFICATIONNO.3.

(Attach this transmittal to aff contracts not prepared on the "Standard Contract" form.)Reviewed as to Contract Compliance Reviewed for Processing

Agency Administrator/CAODale _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Date _______________ _


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Rev 07197

REPOR4 COMMENDATION TO THE BOf SAN BERNARDINO COUNTY,

AND RECORD OF ACTIONAgree. 96-880; Sheriff JUNE 15, 1999FROM: GARY PENROD, SHERIFFSHERIFF'S DEPARTMENT

,OF SUPERVISORSRNIA

SUBJECT: AMENDMENTS TO CONTRACT NO. 96880 WITH THE UNITED STATESMARSHALS SERVICE (USMS).Previous IGA No. J-E12-M-159; NewlGA No. 12-99-0035

RECOMMENDATION:1. Approve First Amendment to Contract No. 96-880 to increase the estimated annual housingof federal prisoners and incorporate necessary language to meet the CAP grantrequirements.2. Approve Second Amendment to Contract No. 96-880 to include use of the medical housingunit at West Valley Detention Center (WVDC) for federal inmates at a rate of $500 per inmate,per day.3. Approve Third Amendment to Contract No. 96-880 to incorporate additional transportationdestinations not included in the original contract and amend the rates charged fortransportation services.BACKGROUND INFORMATION: On September 17, 1996, the Board of Supervisors approvedContract No. 96-8BO with the United States Marshals Service establishing an IntergovernmentalService Agreement (lGA) for the County to provide housing and transportation of adult male andfemale federal inmates. Amendments to this agreement are being proposed as follows:Recommendation NO.1: On May 19, 1998, the Board of Supervisors approved the proposedCooperative Agreement Plan (CAP) with the USMS to reimburse the County for completingnecessary improvements to the Central Detention Center in an amount not to exceed $1 million.In conjunction with this program to expand and remodel detention facilities, the first amendmentincreases the estimated number of inmate days from 73,000 to 116,800, increases the estimatedannual payment for inmate housing from $4,380,000 to $7,008,000, and increases the term of theagreement to a period of ten years to coincide with the term of the CAP grant. The terminationclause has been amended from a 1BO-day notice to a thirty-day notice. In addition, toaccommodate the USMS new contract numbering system the IGA number has been changedfrom J-E12M-1S9 to 12-99-0035.

cc:

Iw

Sheriff-Tremaine w/agreementsU. S. Marshals Sve. c/o Sheriffwl2 agreements eachAuditor w/agreementsSBD w/agreementsCounty Counsel-NorrisFile w/agreements

Page 1 of 2

OARD

ITEM 066


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DATE: JUNE 15,1999SUBJECT: AMENDMENTS TO CONTRACT NO. 96-880 WITH THE UNITED STATES

MARSHALS SERVICE (USMS).Page 2 of 2Recommendation NO.2: The second amendment provides terms and conditions for housingfederal inmates with medical needs at the wvoe medical housing unit at a rate of $500 perinmate, per day. This rate does not include prescription medication, x-rays, rental of medicalequipment, dialysis, etc. which will be charged to USMS in addition to the daily rate. Should theBoard of Supervisors approve this recommendation, the Department will work with the CAO tocoordinate the staffing, appropriations, and revenue increases needed for inclusion in the FinalBudget for FY1999/2000. In order to sufficiently staf f the medical housing unit, the Departmentanticipates the addition of five Sheriff's Registered Nurse II positions, five Deputy Sheriff Ipositions, five Sheriff's Custody Specialist, and one Health Services Assistant position. Inaddition, the Department will require increases in appropriations and revenue of approximately$1.3 million ($900,000 - Salaries; $400,000 - Services and Supplies).Recommendation No.3: The original contract included provisions for the Sheriff's Department toprovide transportation services for USMS inmates to several area locations. As the program hasdeveloped, the list of approved transportation destinations has been found to be inadequate tomeet the needs of the USMS. The third amendment expands the list of transportation trips fromfive destinations to thirty-one and updates costs to meet current expenses.REVIEW BY OTHERS: These contract amendments have been reviewed by the CountyAdministrative Office and have been reviewed and approved as to form by Deputy CountyCounsel Kevin L. Norris.FINANCIAL IMPACT: Revenue generated by this contract fully offsets the cost of providing theservice. The Department will work with the CAO to coordinate staffing, appropriations andrevenue increases, of approximately $1.3 million, for inclusion in the Final Budget for FY1999/2000.SUPERVISORIAL DISTRICT(S): All DistrictsPRESENTER: Deputy Chief Norm Hurst

6/15/99 Iw #66


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Vendor Code

County of San BernardinoFAS

CONTRACT TRANSMITTAL f - - - ~ - = - - : - - : - . , . . , . - - - ~ FEDERAL INMATE HOUSINGMedical Housing Unit

Contract Number

Payment Total by YearFY Amount ltD FY Amoulit liD

CONTRACTOR UNITED STATES MARSHALS SERVICE, PRISONER OPERATIONS DIVISIONBirth Date Federal 10 No. or Social Security No.-------------------------Contractor's Representative Vicki Lipov- - - - - - ~ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -Address IGA Section, 600 Army Navy Drive, Arlington, VA 22202-4210 PhoneNature of Contract: (Briefly describe the general terms of the contract)

SECOND AMENDMENT

On September 17, 1996, the Board of Supervisors approved Contract No. 96-880 with the United States MarshalsService establishing Intergovernmental Service AgreementQGA) No. JEl2-M-159 for the County to providehousing and transportation of adult male and female inmates. This contract is being amended to include use of heWest Valley Detention Center Medical Unit at a rate 0[$500 per inmate, per day, This rate does no t include:prescription medications, x-rays, rental of medical equipment, dialysis, etc wmch wil l be charged to the USMS inaddition to the daily rate. This amendment also incorporates the USMS Prisoner Health Care Policy into theexisting contract.

FEDERAL IGA 12-099-0035, MODIFICATION NO.2.

(Attach this transmittal to all contracts not prepared on the "Standard Contract" form.)Reviewed as to Contract Compliance Reviewed for Processing

Agency Administrator/CADDate _______________ Date _________________


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.'u'.s. D e ~ a r t m e t i t of . J ~ s t i c e United States Marshals Service Modification of Intergovernmental Agreement

1. MODIFICAnON NO. 2. REQUEST FOR DETENTION SERVICES NO. 3. EFFECTIVE DATE OF MODIFICATIONTWO (2) N/A 04/01/99

4. ISSUING OFFICE 5. LOCAL GOVERNMENT 6. IGANO.U.S. MARSHALS SERVICE 12-99-0035PRlSONER OPERATIONS DIVISION San Bernardino County Sheriff's DepartmentIGASECTION 630 East Rialto Avenue 7. FACll...I1Y CODE(S)600 ARMY NAVY DRIVE San Bernardino, CA 92403 OGXARLINGTON, V A 22202-4210

8. ACCOUNTING CITATION 9. ESTIMA1ED ANNUAL PAYMENT15XI020 $456.250 (Six Months)

10 . EXCEPT AS PROVIDED SPECIFICALLY HEREIN, ALL TERMS AND CONDITIONS OF THE IGA DOCUMENTREFERRED TO IN BLOCK 5, REPvlAIN UNCHANGED. TERMS OF TIllS MODIFICATION:

The purpose of this modification is to incorporate the use of the West Valley Detention Facility Medical Unit atthe rate of $500 per day per inmate. The rate coves 24 hours17 days a week medical and security services, over thecounter medications, meals and laundry. 'This agreement is temporary for a period of six (6) months expiring onOctober 31, 1999.1. On page 11 of 11, add Article XVII, as follows:

ARTICLE XVII - WEST VALLEY DETENTION FACILITY 1v1EDICAL UNITThe United States Marshals Service (USMS) requires the safekeeping and continuous medical treatment of allprisoners that would be housed at the West Valley Detention Facility Medical Unit (the facility). Treatment would

only be what is reasonable and necessary including any emergency care to ensure the well being of prisoners. Thefacility will be required to house and care for prisoners with the following conditions, but are not limited to:

11. INSTRUCTIONS TO LOCAL GOVERNMENT FOR EXECUTION OF THIS MODIFICATION:

A. 0 LOCAL GOVERNMENT IS NOT REQUIRED B. 181 LOCAL GOVERNMENT IS RfmflREDTO SIGN THIS DOCUMENT TO SIGN THIS DOCUMENT RETURN_ 2 _ COPIES TO U.S. ~ S H A L 12. APPROVAL. '. :... " :: . 1 . "

A. L O C A E a 6 ~ E ~ ~ ' ; O ~ Jon D . ~ M i k e l ' 7 :; . B. FEDERALGOVZh i l ; 'Ji:A......vicki LinoR II I :';1;.; ...-:';" ' . . " ~ g n d t U T l i ,- .. f Signature 4P-.. -... __ . --.-.--... -".-----_.-...... - . - ~ ' j "" .' JUN 1 5 1999hairman, Board of SUEervisors Contracting OtJ1cerTITLE DATE TITLE DA

t t q ( p ~ K1D" A-Form USM-241a(Rev. 3199)USMS HOUSRONl.V


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, u ~ S ~ Department of JUnited States A4arshals Service

Intergovernmental Service Agreement Schedule IGA No. Page No.

1. Prisoners who require N antibiotics therapy for uncomplicated orthopedicconditions, cellulitis and various bacterial i n f ~ t i o n s .

2 of 3

2. Prisoners exhibiting mild to moderate symptoms of alcohol or drug withdrawal.(Severe cases of the aforementjoned will not be accepted by the facility unlesspre-screened by medical staff).

3. Prisoners who require extensive dressing changes (SIP GSW, post-op ortho andabdominal surgeries,etc).

4_ Prisoners who require chronic renal dialysis.5. Prisoners who require oxygen therapy.6. Prisoners who require sleep apnea monitoring, and any other equipment as

prescribed.7. Prisoners who require assistance with daily living (paraplegics, hemiplegic,

cardiac cripples, blind and deaf. etc).8, Pregnant prisoners who require close monitoring and! or bed rest, or those in the

third trimester.9. Prisoners who require respiratory isolation (active or suspect TB and other

airborne illnesses).10. All other supplies and services shall be billed to the United Slates Marshal

(USM), as stated in Article vn. These supplies and services include, but are notlimited to the following:

Prescription medications and N fluids.Dialysis @ $500 per treatment.Rental of sleep apnea equipment @ approximately $200/monthly perprisoner.

Rental of oxygen equipment. Necessary X-rays.

11. All off-site care should be billed directly to the USM from the provider. Theseoff-site services include, but are not limited to required hospitalization, specialtyclinic care, emergency room care or other services not available at the facility.

Form USM-214B(Rev. 3/99)


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i J ~ ~ : , D e p a ~ t m e n t of JUnited States Marshals Service

Intergovernmental Service Agreement Schedule IGA No. Page No.12-99-0015 3 of 312. The facility's medical staff shall receive pre-authorization from the USM for these

off-site services.The facility will endeavor to determine if the USM or the Bureau of Prisons havea contractor that can perform these services.

13. The USM shall insure that the prisoner(s) medical history be forwarded to theWest Valley Detention Center Health Services Manager prior to transportation ofthe prisoner(s).

14. The facility shall maintain a notification log to ensure emergency authorizationsare made. The Sheriff's Department shall make immediate notification to theUSMS Duty Officer concerning any problems or medicalemergencies/evacuations.

15. The facility shall maintain a complete and accurate accountability of expendituresnecessary for the housing and care of USMS prisoners. This is to include but notlimited to a standard medical chart with all pertinent daily information on care ofthe prisoner. I f necessary, a member of the medical staff, will appear before thejucticial officer to inform them of the prisoners ability or inability to at tend thejudicial proceeding and what if any can be accomplished to make this prisoneravailable for proceedings. The facility shall ensure that a competent medical staffperson deliver the necessary prisoner file to a judicial officer if so requested.

2. The attached Policy Directive "Prisoner Health Care Policy" is hereby incorporatedand made apart of th is Intergovernmental agreement.

Porm USM214B(Rev. 3/99)


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Rev 07197

R E ~ ~ " " ' " OMMENDATION TO THE BOi8P OF SUPERVISORSl . . SAN BERNARDINO COUNTY,' l: _IFORNIA

AND RECORD OF ACTIONAgree. 96-880; Sheriff JUNE 15,1999FROM: GARY PENROD, SHERIFFSHERIFPS DEPARTMENTSUBJECT: AMENDMENTS TO CONTRACT NO. 96-880 WITH THE UNITED STATESMARSHALS SERVICE (USMS).Previous IGA No. J-E12-M-159; New IGA No. 12-99-0035RECOMMENDATION:1. Approve First Amendment to Contract No. 96-880 to increase the estimated annual housingot federal prisoners and incorporate necessary language to meet the CAP grantrequirements.2. Approve Second Amendment to Contract No. 96-880 to include use of the medical housingunit at West Valley Detention Center (WVDC) for-federal inmates at a rate of $500 per inmate,

per day.3. Approve Third Amendment to Contract No. 96-880 to incorporate additional transportationdestinations not included in the original contract and amend the rates charged fortransportation services.BACKGROUND INFORMATION: On September 17,1996, the Board of Supervisors approvedContract No. 96-880 with the United States Marshals Service establishing an IntergovernmentalService Agreement (IGA) for the County to provide housing and transportation of adult male andfemale federal inmates. Amendments to this agreement are being proposed as follows:Recommendation No.1: On May 19, 1998, the Board of Supervisors approved the proposedCooperative Agreement Plan (CAP) with the USMS to reimburse the County for completingnecessary improvements to the Central Detention Center in an amount not to exceed.$1 million.In conjunction with this program to expand and remodel detention facilities, the first amendmentincreases the estimated number of inmate days from 73,000 to 116,800, increases the estimatedannual payment for inmate housing from $4,380,000 to $7,008,000, and increases the term of theagreement to a period of ten years to coincide with the term of the CAP grant. The terminationclause has been amended from a 180-day notice to a thirty-day notice. In addition, toaccommodate the USMS new contract numbering system the IGA number has been changedfrom J-E12M-159 to 12-99-0035.

cc:

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Sheriff-Tremaine wfagreementsU. S. Marshals Svc. c/o Sheriffw/2 agreements eachAuditor w/agreementsSBD w/agreementsCounty Counsel-NorrisFile w/agreements

Page 1 of 2

EAB Y ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ _______

ITEM 066


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DATE: JUNE 15, 1999SUBJECT: AMENDMENTS TO CONTRACT NO. 96-880 WITH THE UNITED STATESMARSHALS SERVICE (USMS).Page 2 of2Recommendation No.2: The second amendment provides terms and c'onditions for housingfederal inmates with medical needs at the WVDC medical housing unit at a rate of $500 perinmate, per day. This rate does not include prescription medication, x-rays, rental of medicalequipment, dialysis, etc. which will be charged to USMS in addition to the daily rate. Should theBoard of Supervisors approve this recommendation, the Department will work with the CAO tocoordinate the staffing, appropriations, and revenue increases needed for inclusion in the FinalBudget for FY1999/2000. In order to sufficiently staff the medical housing unit, the Departmentanticipates the addition of five Sheriff's Registered Nurse " positions, five Deputy Sheriff Ipositions, five Sheriff's Custody Specialist, and one Health Services Assistant position. Inaddition, the Department will require increases in appropriations and revenue of approximately$1.3 million ($900,000 - Salaries; $400,000 - Services and Supplies).Recommendation No, 3: The original contract included provisions for the Sheriff's Department toprovide transportation servrces for USMS inmates to several area locations. As the program hasdeveloped, the list of approved transportation destinations has been found to be inadequate tomeet the needs of the USMS. The third amendment expands the list of transportation trips fromfive destinations to thirty-one and updates costs to meet current expenses.REVIEW BY OTHERS: These contract amendments have been reviewed by the CountyAdministrative Office and have been reviewed and approved as to form by Deputy CountyCounsel Kevin L Norris.FiNANCIAL IMPACT: Revenue generated by this contract fully offsets the cost of providing theservice. The Department will work with the CAO to coordinate staffing, appropriations andrevenue increases, of approximately $1.3 million, for inclusion in the Final Budget for FY199912000.SUPERVISORIAL DISTRJCT(S): All DistrictsPRESENTER: Deputy ChiefNorm HUrst


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u.s_ ~ a r t m e n t of Justice"fJnited States Marshals Service Modification Intergovernmental Agreement

L MODIFICATION NO.ONE (I)

3. ISSUING OFFICE 4. LOCAL GOVERNMENT

2. EFFECTNE DATE OF MODIFICATIONAPRIL I , 1999

San Bernardino County Sheriffs Department S. IGA NO.12-99-0035.S. MARSHALS SERVICEPRISONER OPERATIONS DIVISIONIGASECllON600 ARMY NAVY DRIVEARLINOIDN, VA 22202-4210

630 East Rialto A venueSan Bernardino, CA 92403

6. FACILITY CODE(S)9GU

7. ACCOUNTING CITATION Is. ESTIMATEDANNUALPAYMENT15X1020 $7,008,000.009. EXCEPT AS PROVIDED SPECIFICALLY HEREIN, ALL TERMS AND CONDITIONS OF THE IGA DOCUMENTREFERRED TO IN BLOCK 5, REMAIN UNCHANGED. TERMS OF THIS MODIFICATION:The purpose of this modification is to incorporate the Cooperative Agreement Program (CAP)into the Intergovernmental Agreement as follows:l. On page 1 of 11, Block 10., delete "73,000" and insert "116,800".2. On page 1 of 11, Block 13., delete "$4,380,000" and insert "7,008,000".3. On page 4 of 11, Article V. delete in its entirety and insert the following:ARTICLE V - PERIOD OF PERFORMANCE AND BEDSPACE GUARANTEEThis agreement shall remain in effect for a period of ten (10) years after the project(s) listed inSchedule B of CAP Agreement No. 07-98-98 is completed. The Local Government agrees toprovide three hundred twenty (320) beds paces for federal prisoners in USMS custody each dayupon the request of the USM commencing on the date of completion and activation of allprojects listed in

10. INSTRucnONS TO LOCAL GOVERNMENT FOR EXECUTION OF THIS MODIFICATION:A. 0 LOCAL GOVERNMENT IS NOT REQUIRED

TO SIGN THIS DOCUMENT B. 00 LOCAL GOVERNMENT IS REQUIRED11. APPROVALS:

A. L O C A L G O V E ~ . " r . , ~ ; ~ > ~ .- . : . ~ ~ v ~ . ~ / ~ ' : ~ '(;'Jon D. Mikel!" L._ ' . : . ' "L/'Signature " " ",


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u I ; , ~ , De'partment of .United States Marshals ServicePage No. 2 of 2IGANo.ntergovernmental Service Agreement Schedule 12-99-0035

the above mentioned CAP agreement. The lOA shall remain in effect through the period of the CAPagreement, and thereafter until terminated or suspended in writing by either party. Such notice will beprovided thirty (30) days in advance of the effective date of formal tennination and at least two (2) weeks inadvance of a suspension or restriction of use unleSs an emergency situation requires the immediaterelocation of prisoners,4. The Intergovernmental Agreement Number J-E12-M-159 is canceled and the new number is statedin Block No.5.

Fonn USM-214B(Rev. 3/99)


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DATE: JUNE 15,1999SUBJECT: AMENDMENTS TO CONTRACT NO. 96-880 WITH THE UNITED STATESMARSHALS SERVICE (USMS).Page 2 of 2

Recommendation No.2: The second amendment provides terms and conditions for housingfederal inmates with medical needs at the 'MIDG medical housing unit at a rate of $500 perinmate, per day. This rate does not include prescription medication, x-rays, rental of medicalequipment, dialysis, etc. which will be charged to USMS in addition to the daily rate. Should theBoard of Supervisors approve this recommendation, the Department will work with the GAO tocoordinate the staffing, appropriations, and revenue increases needed for inclusion in the FinalBudget for FY1999/20DO. In order to sufficiently staff the medical housing unit, the Departmentanticipates the addition of five Sheriff's Registered Nurse II positions, five Deputy Sheriff Ipositions, five Sheriff's Custody Specialist, and one Health Services Assistant position. Inaddition, the Department will reqUire increases in appropriations and revenue of approximately$1.3 million ($900,000 - Salaries; $400,000 - Services and Supplies).Recommendation NO.3: The original contract included provisions for the Sheriffs Department toprovide transportation services for USMS inmates to several area locations. As the program hasdeveloped, the list of approved transportation destinations has been found to be inadequate tomeet the needs of the USMS. The third amendment expands the list of transportation trips fromfive destinations to thirty-one and updates costs to meet current expenses.REVIEW BY OTHERS: These contract amendments have been reviewed by the CountyAdministrative Office and have been reviewed and approved as to form by Deputy CountyCounsel Kevin L. Norris.FINANCIAL IMPACT: Revenue generated by this contract fully offsets the cost of providing theservice. The Department will work with the GAO to coordinate staffing, appropriations andrevenue increases, of approximately $1.3 million, for inclusion in the Final Budget for FY199912000.SUPERVISORIAL DISTRICT(S): All DistrictsPRESENTER: Deputy Chief Norm Hurst

6/15/991w #66


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Si!itts D ~ p u t m e J l t ot JIlSIiceUnited States Marshal5 Servioe

Ia ter;ovemmeotal AgreementHo using of Federal Prisoners I age 1-I. AGREEMENT NUMBER 2. EF'F1:cnVE OATH REQUISITIONli>URCKASERlREQUES'T NO. ... CONTROL NO.

J - E12-M-159 5 I 1 I 96 137-96, . lSSUlN


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u.s . nepartment of JusticeUnited Slates Marshals Service

IntergovernmentaJ Service Agreement Schedule f IGA No.J-E12-M-159 Jpage No....-2- oJ-1.LARTICLE I - PURPOSEThe purpose o f th i s Intergovernmental Service Agreement CIGA) i s toes tab l i sh a formal binding r e l a t i o ~ s h i p between the U.s . MarshalsServ ice (USMS) and other federal user agencies ( the FederalGovernment) and San Bernadino County ( the Local Government) fo r thedeten t ion o f persons charged with or convicted o f vio la t ions ofFederal law o r held as mater i a l witnesses ( fede ra l pr i soner s ) a tthe Cent ra l Detention Center (CDC) ( the f a c i l i t y ) .ARTICLE I I - ASSIGNMENT AND CONTRACTING OF CATEGORICAL PROJECT

SUPPORTED EFFORT1. Neit h e r t h i s agreement nor any i n t e r e s t there in , may beass igned , o r t ransferred to any other par ty without p r io r wr i t tenapproval by th e USMS.2. None o f the p r inc ipa le f fo r t sh a l l be cont ractedpr i o r approval by th e USMS.i s made k:nown a t the t imeconsidered gran ted if these

ac t iv i t i es of th e pro ject -suppor tedout to another organiza t ion withoutWhere the in ten t ion to award cont r ac t so f applicat ion, th e approval may beac t i v i t i e s are funded as proposed.3 . A ll cont rac t s or aSSignments must be formalized in a wr i t tencont r ac t o r o the r wr i t t en agreement between the p ar t i e s involved.4. Th e cont rac t or agreement must, a t a minimum, s t a t e the' ac t iv i t i es to be performed, th e t ime schedule, t he p ro jec t po l i c i e sand th e f low-through requirements t h a t are appl icab le to thecont r ac tor o r o the r rec ip ien t , o ther pol ic ies and procedures to befollowed, the d o l l a r l imi ta t ion of the agreement and the c os tpr inc ip les to be used in determining al lowable co s t s . The cont r ac tor o the r wri t t en agreement must not a f fec t the r ec i p i en t ' s overa l lre spons ib i l i ty for the durat ion of the pro jec t and accountab i l i tyto the Government.ARTICLE I I I - SUPPORT AND MEDICAL SERVICES1 . The Local Government agrees to accept and provide fo r thesecure custody , care an d safekeeping of f edera l p r i soner s inaccordance with s t a t e and loca l laws, s tandards , p o l i c i e s ,procedures, o r cour t orders appl icable to the operat ions of thef ac i l i t y .2. The Local Government agrees to provide f edera l p r i soner s withthe same l ev e l o f medical care and se rv ices provided l oca lpr isoners includ ing the t r anspor ta t ion an d secur i ty for pr isonersrequir ing removal from th e fac i l i t y fo r emergency medical


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U.S. "Department of JusticeUnited Slates Marshals Service

Intergovernmental Service Agreement Schedule " IIGA No. J ale No.J-E12-M-159 ~ - L L s e r v i ce s . A ll c o s t s as soc ia ted with hasp i t a l o r h ea l t h ca r es e r v i ce s prov ided o u t s i d e t h e f a c i l i t y w i l l be paid d i r e c t l y by th eFeder a l Government. In th e even t th e Local Government has aco n t r ac t with a medica l f ac i l i t y / p h y s i c i an o r r ece ives -d iscountedr a t e s , th e f ede r a l p r i sone r s s h a l l be charged th e same r a t e a sl o c a l pr i sone r s .3 . The Loca l Government ag rees to no t i fy th e U.S. Marshal as soonas poss ib le o f all emergency medica l cases r equ i r ing removal o f apr i sone r from the f a c i l i t y and to ob ta in pr io r au tho r i za t ion fo rremoval fo r a l l o t h e r medica l se r v ice s r equ i r ed .4 . When a f ede r a l pr i soner i s be ing t r an s f e r r ed v ia th e USMSairlift, he/she w i l l be prov ided wi th th r ee to seven days o fp r e s c r i p t i o n medica t ion which w i l l be dispensed from th e de ten t ionf ac i l i t y _ When poss ib le , gene r ic medica t ions should be pr esc r ibed .5 . Medical records must t r a v e l with the f ede r a l pr i soner . I f th er eco rds a re mainta ined a t a medica l c on t r a c to r ' s f a c i l i t y , it i sthe de ten t ion f a c i l i t y ' s r e s pons ib i l i t y t o ob ta in them be fo re af ede r a l p r i sone r is moved.6. Fede ra l pr i sone r s w i l l no t be charged and a re no t r equ i r ed topay t h e i r ow n medica l expenses . These expenses w i l l be pa id by th eFeder a l Government.7 . The Local Government ag rees to no t i fy th e U.S. Marshal as soonas poss ib le when a f ede r a l p r i sone r i s involved i n an escape ,a t t empted escape , o r conspi racy to escape from the f a c i l i t y .ARTICLE IV - RECEIVING AND DISCHARGE1 . The Local Government agrees to accep t a s f ede r a l p r i sone r st hose per sons committed by f ede r a l law enforcement o f f i c e r s fo rv i o l a t i o n s o f f ede r a l laws only upon pr esen ta t ion by th e o f f i c e r o fprope r law enforcement c r e de n t i a l s .2. The Loca l Government ag rees to r e l ea s e f e d e r a l p r i s o n e r s on lyto law enforcement o f f i c e r s o f agencies i n i t i a l l y commit t ing th epr i soner (.:!-.e. DEA, INS, e t c . ) o r to a Deputy Uni ted S t a t e sMarshal . Those pr i sone r s wh o a re remanded to cus tody by a U.S.Marsha l (USM) may only be r e lea sed to a USM o r an a g e n t s p ec i f i edby th e USM o f th e J u d i c i a l D i s t r i c t . '.3 . The Feder a l Government agrees to mainta in f ed e r a l p r i s o n e rpopu la t ion l ev e l s a t o r below th e l ev e l e s t ab l i s h ed by t h ~ f a c i l i t y 'a d m i n i s t r a t o r .


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Ikpartment oOusticeUnited States Marshals Service

Intergovernmental Service Agreement Schedule . IIGA No..T-F.l 7 -M" T iq / page No.- -4 - of ---u--4. Federa l pr i soner s may not be re leased from th e f a c i l i t y o rplaced i n th e custody o f s t a t e or loca l o f f i c i a l s fo r any reasonexcept fo r medica l emergency s i tua t ions . Federa l pr i soner ssought fo r a s t a t e o r l oc a l cour t proceeding must be acquiredthrough a w r i t o f Habeas Corpus or the In t e r s t a t e Agreement ofDeta iners and then only with the concurrence of the D i s t r i c t U.S.Marshal .ARTICLE V - PERIOD OF PERFORMANCEThis Agreement s h a l l be i n e f fec t inde f in i t e ly u n t i l te rmina tedo r amended in wr i t ing by e i th e r par ty . Should cond i t ions o f anunusual na ture occur making it imprac t ica l o r undesi rab le tocont inue to house pr i soner s , the Local Government may suspend orr e s t r i c t th e use o f the f ac i l i t y by giving wr i t ten not i ce to theU.S. Marshal . Such not ice wi l l be provided 180 days in advanceof th e e f fec t iv e da te o f formal t e rmina t ion and a t l e a s t twoweeks in advance o f a suspension o r r e s t r i c t i o n o f use unless anemergency s i t u a t i o n r equ i res the immediate r e loc a t i on o fpr i soner s .ARTICLE VI - PER DIEM RATE AND ECONOMIC PRICE ADJUSTMENT1. Per diem r a t e s s h a l l be es tab l i shed on th e ba s i s of ac tua land a l lowable c os t s associa ted with the operat ion o f the f ac i l i t yduring a r e c e n t annual account ing per iod .2. The Federa l Government sha l l reimburse th e Local Governmenta t t he f ixed day r a t e i den t i f i ed on page I of t h i s Agreement.The r a t e may be r enego t i a t ed not more than once per year , a f t e rthe agreement has been in e f f e c t fo r twelve months.3. The r a t e covers one (1) person per "pr isoner day". TheFedera l Government may no t be bi l l ed fo r two days when a pr isoneri s admi t ted one evening and removed the fol lowing morning. TheLocal Government may b i l l fo r the day o f a r r i v a l but no t fo r theday o f depar tu re .4. When a r a t e inc rease i s des i red , th e Local Government sha l lsubmit a wr-it ten r eq u es t to the USM a t l e a s t 60 days p r i o r to thedes i red e f f e c t i ve da te o f the ra t e adjustment . A ll such reques tsmust con ta in a completed Cost and Pr ic ing Data Shee t which can beobtained from th e USM. The Local Government agrees to provideaddi t iona l c os t in format ion to support the reques ted r a t ei nc rease and to permit an aud i t o f account ing records uponreques t of t he USM.


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Ikpartment of Justice"United States Marshals Service

Intergovernmental Service Agreement Schedule 1GA No. .J-E12-M-159 l page No.-5-of . . l .L5 . Cr i t e r i a used to eva lua te th e increase or decrease i n th e p erdiem r a t e s h a l l be those spec i f i ed in the f edera l c o s t s tandardsfo r cont r ac t s and gran ts with Sta te and Local G o v e r n m e n ~ s i s suedby the Off ice of Management and Budget .6. The e f f e c t i ve da te o f the r a t e modif ica t ion w i l l benego t ia ted and spec i f i ed on th e IGA Modif icat ion form approvedand s igned by a USMS Contrac t S pe c i a l i s t . The e f f e c t i ve da tewi l l be es tab l i shed on th e f i r s t day of th e month fo r account ingpurposes . Payments a t th e modified r a t e w i l l be paid upon ther e tu r n o f the s igned modi f ica t ion by the author ized l oca lo f f i c i a l to th e USM.ARTICLE V II - BILLING AND FINANCIAL PROVISIONS1 . The Local Government sha l l prepare and submit or ig ina l andsepara t e invo ice s each month to the Federa l Agencies l i s t ed belowfo r c e r t i f i c a t i o n and payment.United S ta t e s Marshals ServiceU.S. Courthouse, G-23312 N. Spr ing St r e e tLos Angeles, CA 90012(213) 894-6820

Federa l Bureau of Pr isonsCommunity Correc t ions Off ice501 W. Ocean Boulevard #3260Long Beach, CA 90802-4221(310) 980-3536United Sta tes Marshals Serv iceLLB-71 U.S. Courthouse940 Fron t St r e e tSan Diego, CA 92189(619) 557-6620

2 . To c ons t i t u t e a proper monthly invoice , the name and addressof t he f ac i l i t y , th e name o f each Federal pr i soner , t h e i rspe c i f i c da te s of confinement , th e t o t a l days to be re imbursed,t he app rop r i a t e per diem r a t e as approved i n th e IGA, and thet o t a l amount b i l l ed ( t o t a l days mult ip l ied by th e r a t e pe r day)s h a l l be l i s t e d . The name, title, complete address and phonenumber o f th e l oc a l o f f i c i a l r e spons ib le fo r invo ice p r epa r a t ionshould a l so be l i s t e d on the invoice .3 . The Prompt payment Act, Publ ic Law 97-177 (96 s t a t . 85, 31USC 1801) i s appl icab le to payments under t h i s agreement andr equ i res the payment to th e Local Government of i n t e r e s t onoverdue payments . Determinat ions o f i n t e r e s t due wi l l be made inaccordance with th e provis ions o f th e Prompt Payment Act and th eOf f ice of Management and Budget Circu la r A-125.4. Payment under t h i s agreement wi l l be due on th e t h i r t i e t h(30th) ca lenda r day a f t e r r e c e i p t o f a prope r i nvo ice , in th eof f i c e des igna ted to r ece ive the invo ice . I f th e due date f a l l s

I


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U.S. Department of JusticeUnited Srates Marshals Service

Intergovernmental Service Agreement Schedule IIGA No.J-E12-H-159 p a [ ? ~ No,~ o f - 1 l . . on a nonworking day ( e .g . Saturday , Federa l ho l iday ) , then th edue da te w i l l be th e next working day. The da te o f th e checki s sued in payment s h a l l be considered to be t he da te p a ~ e n t i smade.ARTICLE VIII - SUPERVISION AND MONITORING RESPONSIBILITYA ll r e c ip i e n t s r ece iv ing d i r e c t awards from th e USMS agency a rer e spons ib le fo r th e management and f i s c a l co n t r o l o f a l l funds .Respons ib i l i t i e s inc lude th e account ing o f r e c e i p t s andexpendi tures , cash management, the mainta in ing o f adequatef inanc ia l records , and th e refunding of expendi tures d isa l lowedby a ud i t s .ARTICLE IX - ACCOUNTING SYSTEMS AND FINANCIAL RECORDS1 . The r e c i p i e n t sha l l be required to e s t a b l i sh and mainta inaccount ing sys t ems and f i n an c i a l records t h a t accu ra te ly accountfo r th e funds awarded. These records s h a l l inc lude both Federa lFunds and all matching funds o f Sta te , loca l and pr iva t eor gan iza t ions . St a t e and l oc a l r ec i p i en t s s h a l l expend andaccount fo r funds i n accordance with S t a t e laws and proceduresfo r expending and account ing fo r its own funds , as wel l as meetthe f i na nc i a l management s tandards in 28 Code o f Federa l .Regulat ions (CFR) P a r t 66 and-cu r r en t r ev i s ions o f Off ice ofManagement and Budget (OMB) Circu la r A-87, Cost P r inc ip l e s fo rS ta t e and Loca l Governments.2. Rec ip ien t s a re respons ib le for complying wi th OMB C i r cu l a rA-87 and 28 CFR P a r t 66 and th e a l lowab i l i t y o f t he c os t s coveredt h e r e i n ( submiss ion o f Form USM-243). To avoid poss ib lesubsequent disa l lowance o r d ispu te based on unreasonableness o runa l lowab i l i ty under th e s pe c i f i c cos t pr inc ip l e s , r e c ip i e n t smust ob ta in p r i o r approval on th e t rea tment of s pe c i a l o r unusua lcos t s .3 . Reques t s fo r p r i o r approva l must be in wri t ing and j u s t i f i e dwith an exp lana t ion to pe rmi t review of the a l l owa b i l i t y o f th ecos t s . The r eques t s a re to be submit ted:

a . Through i nc lu s ion in the app l i ca t ion ; o rb . As a s ep a r a t e wr i t ten reques t to th e USMS.'-.4. Changes in IGA f a c i l i t i e s : The USMS s h a l l he not i f i ed bythe r e c i p i e n t o f .any s i gn i f i c a n t change in th e _faci l i ty ,

inc luding S ign i f i c a n t va r i a t i ons i n inmate popula t ions , whichcauses a s i g n i f i c a n t change in the l ev e l o f s e r v i ce s under t h i sIGA. The n o t i f i c a t i o n s h a l l be supported with s u f f i c i e n t c os tdata to pe rmi t th e USMS to equ i tab ly ad j u s t th e pe r diem r a t e sincluded i n th e IGA. Depending on th e s i z e o f th e f a c i l i t y fo r


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Ikpartment of JusticeUnited States Marshals Service

Intergovernmental Service Agreement Schedule IIGA No.J-E12-M 159 / page No.~ o f - - U - . purposes o f assess ing changes in - the"popu la t ion , a 10% i nc reaseo r decrease in the pr i son population sha l l be a " s i gn i f i c a n ti nc rease o r decrease I fo r purposes o f t h i s subsec t ion .-ARTICLE X - MAINTENANCE AND RETENTION OF RECORDS AND ACCESS TO

RECORDS1 . In accordance with 28 CFR Par t 66, a l l f inanc ia l r eco rds ,supporting documents, s t a t i s t i c a l records and o ther recordspe r t i ne n t t o c o n t r a c ts o r sub-awards awarded under t h i s IGA s h a l lbe re ta ined by each organizat ion pa r t i c ipa t i ng in the program fo ra t l e a s t 3 years fo r purposes o f Federa l examinat ion and audi t .2. The 3-year r e t e n t i on per iod se t for th in paragraph 1. above,begins a t the end of th e f i r s t year o f complet ion o f se rv iceunder the IGA. I f any l i t i g a t i o n , claim, nego t i a t ion , a ud i t o rother ac t ion involv ing th e records has been s t a r t ed before th eexpi r a t ion o f the 3 -year pe r iod , the records must be r e ta inedu n t i l complet ion of t he a c t i on and r eso lu t ion o f a l l i s sues whicha r i s e from it or u n t i l the end of the r egu la r 3 -year per iod ,whichever i s l a t e r .3 . Access to Records: The USMS and the Comptrol ler Genera l ofth e United Sta tes , o r any o f t h e i r author ized r epresen ta t ives ,s h a l l have the r i g h t o f access to any pe r t i ne n t books, documents,papers , or o ther records o f rec ip ien t s o r its subrec ip ien t s / con t rac to rs , which are pe r t i ne n t to the award, inorder to make a ud i t s , examinat ions, excerp t s , and t r an sc r ip t s .The r i gh t s o f access must no t be l imi ted to the requi redr e ten t ion per iod , b u t s h a l l l a s t as long as the records a rer e ta ined .4. Del inquent deb t c o l l e c t i on : The USMS wi l l hold r e c i p i e n taccountable fo r any overpayment, a ud i t disal lowance o r any breachof t h i s agreement t h a t r e s u l t s in a debt owed to the Federa lGovernment. The USMS agency sha l l apply i n t e r e s t , pe na l t i e s , andadmin i s t r a t ive c os t s to a del inquent debt owed by a deb to rpursuant to the Federa l Claims Col lect ion Standards .ARTICLE XI AVAILABILITY OF FUNDSThe Federa l Government 's obl iga t ion under t h i s agreement i scon t ingen t upon t h e i r a v a i l a b i l i t y of appropr ia ted funds fromwhich payment can be made and no l e ga l l i a b i l i t y on the pa r t ofthe Government fo r any payment may a r i s e u n t i l ..such funds a rea va i l a b l e .


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lkpartment of JusticeUnited Slates Marshals Service

Intergovernmental Service Agreement Schedule "ARTICLE XII - GOVERNMENT FURNISHED PROPERTY

j IGA No.J-E12-M-159 j pQge No.-1L-of --1L1. It i s t he i n t e n t i on of the USMS to furn ish excess Federa lproper ty to l o c a l governments fo r tl)e spec i f ic purpose of" improvingj a i l cond i t ions and se rv ices . Accountable excess proper ty , such asfu rn i tu re and equipment, remains t i t l ed to theUSMS and s h a l l be re turned to the custody of the USMS upont e r mina t ion o f th e agreement.2. The Local Government agrees to inventory , main ta in , repa i r ,assume l i a b i l i t y fo r and manage a l l f edera l ly provided accountableproper ty as well as cont ro l led excess proper ty . Such proper tycannot be removed from the j a i l without th e pr io r wr i t t en approvalo f USMS Headquar ters . The los s or des t ruc t ion o f any such excessproper ty s h a l l be immediately repor ted to the U.S. Marshal and USMSHeadquar ters . Accountable and cont ro l led excess proper ty inc ludesany proper ty with a un i t acqu i s i t i on value of $1 ,000 .00 or more,a l l fu rn i tu re , as wel l as equipment used fo r secur i ty and cont ro l ,communica ion , photography, food se rv ice , medical care , inmat er ec rea t ion , e t c .3. The suspension o f use o r r e s t r i c t i o n o f bedspace made ava i l ab leto th e Marshals Serv ice a re agreed to "be grounds fo r th e r e c a l l andre turn of any o r all government furnished proper ty .4. The d o l l a r value of proper ty provided each y ea r w i l l not exceedthe annual d o l l a r payment made by the USMS fo r pr i s one r suppor tunless a spe c i f i c exemption i s granted by the Chief , PrisonerOperat ions Div is ion .5. It i s understood and agreed t ha t the Local Government sha l lfu l ly defend, indemnify , and hold harmless th e United S ta t e s ofAmerica, its o f f i ce r s , employees, agents , and se rvan t s ,ind iv idua l ly and o f f i c i a l l y , fo r any and a l l l i a b i l i t y caused byany a c t o f any member of the Local Goverrunent o r anyone e l sea r i s ing o u t of the use, opera t ion or handl ing of any proper ty ( toinc lude any ve h ic l e , equipment, and suppl ies ) furn ished to th eLocal Government in which l ega l ownership i s r e ta ined by the UnitedSta tes o f America, and to pay a l l cla ims, damages, judgments , l e ga lcos t s , a d j u s t e r f ees , and at to rney fees r e la ted t he r e t o . The LocalGovernment w i l l be s o l e ly respons ib le for a l l maintenance, s torage,and o the r expenses r e la ted to the care and r e spons i b i l i t y fo r a l lproper ty furn ished to the Local Government.


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U.S. Department of Justice"United States Marshals Service

Intergovernmental Service Agreement Schedule TIGA No.I J-E12-M-159 Jpage No.-.Q.. of-l- l-ARTICLE XIII - MODIFICATIONS/DISPUTES1. Either par ty may i n i t i a t e a reques t fo r modificatiQn to t h i sagreement in wr i t ing . A ll modificat ions negot ia ted wi l l be wri t tenand approved by the USMS Contract ing Off ice r and submit ted to theLocal Government on form USM 241a fo r approval .2. Disputes , quest ions or concerns per ta in ing to t h i s agreementwi l l be resolved between the USM and. the appropr ia te l oca lGovernment o f f i c i a l . Space guarantee quest ions along with anyother unresolved i s sues are to be direc ted to the Chief , Pr isonerOperat ions Division, USMS Headquarters .ARTICLE XIV - INSPECTIONThe Local Government agrees to al low per iodic inspect ions of thefac i l i t y by USMS Inspectors . Findings of the inspect ion w i l l beshared with the fac i l i t y adminis t ra tor in order to promoteimprovements to f ac i l i ty operat ions , condi t ions of confinement andl eve l s o f se rv ices . Th e mandatory minimum condi t ions ofconfinement which are to be met during the en t i r e period of the IGAAgreement are :

1. Adequate, t ra ined j a i l s t a f f wi l l be provided 24hours a day to supervise pr i soners . Pr isoners wi l lbe counted a t l ea s t once on every s h i f t , but a tl ea s t twice in every 24 hour per iod . One ofthe counts must be vi sua l to val ida te pr isoneroccupancy.

2. J a i l s ta f f ing wi l l provide fu l l coverage of a l lsecur i ty pos t s an d fu l l survei l lance of inmates.3. Ja i l wi l l provide or t h ree meals per day fo rpr i soner s . The meals must meet the nat ional lyrecommended die tary al lowances publ ished by theNational Academy of Sciences.4. Ja i l wi l l provide 24-hour emergency medical carefo r prisoners .5. Ja i l wi l l maintain an automat ic smoke and f i r ede tec t ion and alarm system", and maintain wr i t tenpol ic ies and procedures regarding f i r e and othersafe ty emergency s tandards .6. J a i l wi l l maintain a water supply and wastedisposal program t h a t i s ce r t i f i ed to be incompliance with appl icable laws and regula t ions .


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!J.S: 'Department of Justice'United Srales Marshals Service

Intergovernmental Service Agreement Schedule

ARTICLE XV - CONFLICT OF INTERESTIIGA No.J E12--M 159 [ Page No.- l -Oo fU -

Personnel and o t he r o f f i c i a l s connected with the a g r e e ~ e n t sha l ladhere to the requi rements g iven b ~ l o w : 1. Advice . No o f f i c i a l or employee of the r e c i p i e n t , a subr e c i p i e n t , o r a c on t r a c to r sha l l pa r t i c ipa te personal ly th roughdec i s ions , approva l , d isapprova l , recommendation, th e render ing ofadvice , i nves t iga t ion , o r otherwise in any proceeding , appl ica t ion ,r eques t fo r a ru l ing o r other determina t ion , cont r ac t , g r an t ,coope r a t ive agreement , claim, controversy, o r o the r p ar t i cu l a rmat te r i n which Department of Jus t ice funds are used , where toh i s / he r knowledge, he/she or h i s / he r immediate fami ly , par tne r s ,organ iza t ion o the r than a publ ic agency in which he/she i s serv ingas an o f f i c e r di rec to r , t rus t ee , par tner , o r employee o r anyperson o r o rgan iza t ion with whom he/she i s negot ia t ing o r has anyarrangement concern ing prospec t ive employment, has a f i na nc i a li n t e r e s t , o r l e s s than an arms-length t r ansac t ion .2. Appearance. In th e use o f Department of Jus t i c e pro j e c tfunds, o f f i c i a l s o r employees of the r ec ip ien t , a s ub - r e c ip i e n t o ra cont r ac tor , s h a l l avoid any act ion which might r e s u l t in , orcrea te the appearance o f :

(a ) Using h is or h er o f f i c i a l pos i t ion for pr i va t e ga in ;(b ) Giving p re fe ren t i a l t r ea tment to any person;(c ) Losing complete independence o r impar t i a l i ty ;(d) Making an o f f i c i a l dec is ion outs ide o f f i c i a l channels ;o r(e ) Affect ing adverse ly th e confidence of the publ ic in thei n t eg r i t y of th e Government o r th e program.

ARTICLE XVI - GUARD/TRANSPORTATION SERVICES TO U.S. COURTHOUSE1 . The Local Government agrees upon reques t of the U. S. Marshal inwhose cus tody a pr i s one r i s held , to provide t r a ns po r t a t i onand e sc o r t guard se rv ices fo r Federal pr i soner s housed a t t h e i rfac i l i t y to and from th e U.S. Courthouse. Th e Local Governmentagrees to th e fo l lowing:

(a ) Transpo r t a t ion and es co r t guard se rv ices wi l l beperformed by a t l e a s t tw o (2) armed qua l i f i e d o f f i c e r semployed by th e Local Government under t h e i r po l i c i e s ,procedures and prac t ices , and wi l l augment such prac t icesas may, be reques ted by the U. S . Marshal to enhances p e c i f i c requi rements for secur i ty , p r i soner mopitor ing,and cont raband con t ro l ;


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Agree. 96-880f tNUTES OF THE BOARD OFOF SAN BERNARDINO COUNTY, CALIFORNIASEPTEMBER 17,1996

FROM: GARY PENROD, SHERIFF

SUBJECT: APPROVE CONTRACf WITH TH E UNITED STATES MARSHALSSERVICE FOR PRISONER HOUSING.

RECOMMENDATION:I. Approve contract with the United States Marshals Service (USMS) for prisoner housing.2. Authorize the following positions, with pending classification, effective September ]7,1996:

11 - Deputy Sheriff 1's6 - Sherif f's Custody Specialists6 - Institutional Nurses - Sheriff5 - Sheriffs Maintenance Mechanics5 - Sheriff's Cook II's3. Authorize increase in appropriations and revenue of$1,800,000 for Sheriffs BudgetFY96/97 (4/5 vote required).

AAA-SHR-SHR 1010AAA-SHR-SHR 9145REASON FORrRECOMMENDATION:

$1,800,000$1,800,000

The USMS has an ongoing need for prisoner housing. The Sheriffs Department has theability to prov.ide this service through the use of the C01.mty Central Detention Center.Approval of this contract establishes the terms of operation and provides for reimbursementto the County.

cc: Sheriff Admin.-Linda Tennanttil/agreementContractor w/agreementc/o Sheriff Admin.Auditor w/agreementContract Compliance w/agree., Central Payroll re Rec. H2Human Resources (4)SBPEASEBARisk ManagementCAo-lIughes

l ~ ~ ~ $ ? ~ ~ ~ O Fi le w/agreetnent

Page 1 of2


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MINUTES OF THE BOARD OF SUPERVISORSSEPTEMBER 17, 1996SUBJECf: APPROVE CONTRACT WITH THE U.S. MARSHALS SERVICE FORPRISONER HOUSING.Page2of2

Authorization of the above requested positions and increase in appropriations and revenueare necessary to provide staff to meet the needs of this contract.REVIEW BY OTHER D E P ~ T M E N T S : 'This contract has been reviewed by the County Administrative Office and bas been reviewedand approved as to form by Deputy County Counsel Kevin Norris.FINANCIAL IMPACf:The annual anticipated' cost 0[$1,800,000 will be offset by contract revenue. No net cost tothe County.

san bernardino county sheriff's office california) intergovernmental service agreement (igsa) with...

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