shire of mount magnet unconfirmed minutes ordinary …€¦ · 26/08/2011 · eft2135 04/08/2011...

Shire of Mount Magnet Minutes of Ordinary Council Meeting held 26 August 2011

SHIRE OF MOUNT MAGNET

UNCONFIRMED MINUTES

ORDINARY COUNCIL MEETING

26 AUGUST 2011

DISCLAIMER

No responsibility whatsoever is implied or accepted by the Shire of Mount Magnet for any act,

omission, statement or intimation occurring during this meeting.

It is strongly advised that persons do not act on what is heard at this meeting and should only rely

on written confirmation of Council’s decision, which will be provided within fourteen (14) days of

this meeting.

Shire of Mount Magnet Minutes of Ordinary Council Meeting held 26 August 2011 1


Unconfirmed Minutes for the Ordinary Council Meeting

In Council Chambers, Lot 163 Hepburn St, Mount Magnet

26 August 2011 at 1.00pm

TABLE OF CONTENTS

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS ................................... 2 2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE ................................. 2 3 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE ............................ 2

4 PUBLIC QUESTION TIME ........................................................................................................ 2 5 APPLICATIONS FOR LEAVE OF ABSENCE ......................................................................... 2 6 CONFIRMATION OF MINUTES OF PREVIOUS MEETING ................................................. 3

6.1 Minutes of the Special Council Meeting held 7 July 2011 .................................................... 3 6.2 Minutes of the Ordinary Council Meeting held 29 July 2011................................................ 3

7 ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION ......................... 3 8 PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS .................................. 3

9 AGENDA ITEMS ........................................................................................................................ 4 9.1 FINANCE .......................................................................................................................... 4

9.1.1 Finance Committee Meeting Minutes ....................................................................... 4 9.1.1.1 Funding of Roadworks – Cue Paynesville Road ................................................... 6

9.1.1.2 Accounts for Payment ........................................................................................... 8 9.1.1.3 Monthly Report to 31 July 2011 .......................................................................... 12

9.1.1.4 Request for Write off of Debtor Amounts ........................................................... 35 9.1.1.5 Debtor Invoice - Department of Education ......................................................... 37 9.1.1.6 Resurfacing of Netball Basketball Courts ........................................................... 42

9.2 MANAGEMENT AND POLICY ................................................................................... 45 9.2.1 Royalties For Regions –Regional Project Allocations ............................................. 45

9.2.2 Lot 60 Attwood Street Mount Magnet ..................................................................... 47 9.2.3 Roads To Recovery Program ................................................................................... 48

9.2.4 Waive of Hire Costs – Recreation Centre ................................................................ 49 9.2.5 Partial Road Closure; Criddle Street, Mt Magnet .................................................... 51 9.2.6 Council Delegate to MRVC ..................................................................................... 55

9.3 HEALTH ......................................................................................................................... 56

9.3.1 Town Planning Application – TP03/11 for the Re- Commissioning of the Assay

Laboratory Facility ................................................................................................... 56 9.4 WORKS ........................................................................................................................... 60

9.4.1 Tender For Maintenance Truck ................................................................................ 60

9.5 TOURISM ....................................................................................................................... 62 9.5.1 Tourism Information Compendiums ........................................................................ 62

10 CONFIDENTIAL BUSINESS ................................................................................................... 64

10.1 Confidential Item 1 ................................................................................................... 64 10.2 Confidential Item 2 ................................................................................................... 66

11 NEW BUSINESS ....................................................................................................................... 68 LATE ITEM .......................................................................................................................... 68 11.1 Control of Goats on Council Land/Reserves ............................................................ 68

12 NEXT MEETING ...................................................................................................................... 70 13 CLOSURE OF MEETING ......................................................................................................... 70 14 CERTIFICATION BY CHAIRMAN ........................................................................................ 70



Unconfirmed Minutes of Ordinary Council Meeting

26 August 2011

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

Luke Cotte Windimurra Mine 12.30pm

Ian Burrows Swagman Roadhouse 2.00pm (unable to attend)

Russell Lockyer Swagman Roadhouse 2.00pm (unable to attend)

This meeting opened at 1.08pm.

A minutes silence was held to pay tribute to the late Cr David Jones.

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE

Councillors

President Cr Ashley Dowden

Deputy President Cr Greg Scott

Member Cr Will Scott

Member Cr Kevin Brand

Member Cr Wendy McGorman

Member Cr Karen Williams

Member Cr Jorgen Jensen

Staff

Acting Chief Executive Officer Mr Murray Brown

Acting Deputy Chief Executive Officer Ms Maureen Murat

Public

Mr Geoff Schafer

Mr Paul Noble (3.00pm)

3 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE

Nil

4 PUBLIC QUESTION TIME

Mr Geoff Schafer – Federal Govt FIFO debate – enquired if this Council would have any

input into this debate.

5 APPLICATIONS FOR LEAVE OF ABSENCE

Nil


6 CONFIRMATION OF MINUTES OF PREVIOUS MEETING

6.1 Minutes of the Special Council Meeting held 7 July 2011

OFFICER RECOMMENDATION/COUNCIL RESOLUTION

Moved: Cr Jensen Seconded: Cr W Scott

That the minutes of the Special Council Meeting held 7 July 2011 as circulated be

confirmed as true and correct record of proceedings.

Resolution: 2011-08-01 CARRIED 7/0

6.2 Minutes of the Ordinary Council Meeting held 29 July 2011


Moved: Cr G Scott Seconded: Cr Jensen

That the minutes of the Ordinary Council Meeting held 29 July 2011 as circulated be

confirmed as true and correct record of proceedings.


7 ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION

Cr Dowden reported on Local Government Week, they had significant speakers and the

networking and discussion with other councils was very informative.

8 PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS

Cr W Scott reported on LG Week and felt that next year we should look at having more

meetings with the Ministers.

Cr Brand apologised for not attending LG Week.


9 AGENDA ITEMS

9.1 FINANCE

9.1.1 Finance Committee Meeting Minutes


Minutes Finance Committee Meeting 26 August 2011

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

This meeting opened at 10.23am

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE

Councillors

Chairperson Member Cr Will Scott

President Cr Ashley Dowden

Deputy President Cr Greg Scott

Member Cr Kevin Brand

Member Cr Karen Williams

Member Cr Wendy McGorman

Member Cr Jorgen Jensen

Staff

Acting Chief Executive Officer Mr Murray Brown

Acting Deputy Chief Executive Officer Ms Maureen Murat

3 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE

4 PUBLIC QUESTION TIME

5 CONFIRMATION OF MINUTES OF PREVIOUS MEETING

5.1 Minutes of the Finance Committee meeting held 15 June 2011

OFFICER RECOMMENDATION

Moved: Cr Dowden Seconded: Cr Brand

That the minutes of the Finance Committee meeting held 15 June as circulated be confirmed

as a true and correct record of proceedings.

CARRIED 7/0

5.2 Minutes of the Audit Committee meeting held 7 July 2011


Moved: Cr Dowden Seconded: Cr G Scott


That the minutes of the Audit Committee meeting held 7 July as circulated be confirmed as a

true and correct record of proceedings.

CARRIED 7/0

5.3 Minutes of the Finance Committee meeting held 29 July 2011

OFFICER RECOMMENDATION/COMMITTEE RESOLUTION

Moved: Cr Jensen Seconded: Cr G Scott

That the minutes of the Finance Committee meeting held 29 July as circulated be confirmed

as a true and correct record of proceedings.

CARRIED 7/0

6 ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION

7 PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS


9.1.1.1 Funding of Roadworks – Cue Paynesville Road

File: FI-RRG

Officer: Murray Brown – Acting Chief Executive Officer

Amended By: Nil

Disclosure of Interest: Nil

Date: 18 August 2011

Application:

Council authorisation is requested to make a budget adjustment to the 2011/12 Council

Budget.

Background:

The Council budget requires amendment in Schedule 12 Transport.

Council will receive $50,000 from State Funds through the Regional Road Group for

upgrading a section of the Cue – Paynesville Road.

To qualify for this grant Council must contribute from its own funds 1/3rd of the amount of

grant funds received for this work.

The budget at Schedule 12 Transport shows the $50,000 grant as income and on the

expenditure side shows a project cost of $57,000. To qualify for this grant the total job cost

must be $66,667 which is a shortfall of $9,667.

Comment:

To correct this error it is recommended that the amount of $9,667 be transferred from

Capital expenditure item Buildings Improvements Swimming Pool, reducing the amount set

aside for this project from $452,631 to $442,964. This is still $54,746 more than the

Royalties for Regions Funding earmarked for this project. It is very unlikely that the full

budget amount will be spent on this project in this financial year.

Consultation:

Works Manager Bradden Corlett

Cr Dowden

Statutory Environment:

Local Government Act and Local Government Financial Regulations

Policy Implications:

Nil

Financial Implications:

Minimum effect on current Council budget

Strategic Implications:

Nil

Voting Requirements:

Absolute Majority



Moved: Cr Jensen Seconded: Cr Williams

That Council authorise an adjustment to its Budget by transferring $9,667 of

expenditure from Capital Works Building Improvements Swimming Pool, to Road

Construction – Cue Paynesville Road.

CARRIED 7/0

COMMITTEE RECOMMENDATION/COUNCIL RESOLUTION

Moved: Cr W Scott Seconded: Cr G Scott

That Council authorise an adjustment to its Budget by transferring $9,667 of

expenditure from Capital Works Building Improvements Swimming Pool, to Road


That Council authorise an additional adjustment to its Budget by transferring $8,333

of expenditure from 1412001 Administration – Salaries & Wages, to Road




9.1.1.2 Accounts for Payment

File: FI-APAY

Officer: Acting Deputy Chief Executive Officer

Amended By: Nil

Disclosure of Interest: No Interest to Disclose


Application:

Accounts for payment totalling $ 411,008.80 (Municipal Account) represented by-

EFT’s 2130 to 2210 $ 411,008.80

Total $ 411,008.80

are presented for payment.

Background:

Nil

Comment:

Nil

Consultation:

Nil


Local Government Act 1995


Nil


Nil


Nil


Simple Majority


Moved: Cr Dowden Seconded: Cr G Scott

Accounts for payment totalling $ 411,008.80 (Municipal Account) represented by-

EFT’s 2130 to 2210 $ 411,008.80

Total $ 411,008.80

are presented for payment.


Resolution: 2011-08-12 CARRIED EN BLOCK 7/0


Ordinary Meeting of Council held on the 26 August 2011

Confirmation in respect of Accounts Authorised for payment by the Chief Executive Officer

Vchr No Date Payee's Name Particulars Amount Other

of Payment Funds Trust

EFT2130 26/07/2011 CBA MASTERCARD Mastercard Annual Fee -40.00

DIRECT 28/07/2011 PAYROLL PPE 26/07/2011 -47510.18

EFT2131 01/08/2011 MURRAY BROWN CEO - Temporary Relief -5840.00

EFT2132 01/08/2011 OUTBACK

ACCOMMODATION

Accommodation/Meals - Downer

Mouchel Contract

-287.00

EFT2133 01/08/2011 PAYNESFIND ROADHOUSE Accommodation/Meals - Downer

Mouchel Contract

-1540.00

EFT2134 01/08/2011 ALLEASING Lanier Photocopier Lease -

August 2011

-400.29

EFT2135 04/08/2011 MIDWEST MOWERS Purchase of Husqvarna Ride On

Mower

-5799.00

EFT2136 04/08/2011 AUSTRALIAN TAXATION BAS - June 2011 -51116.00

EFT2137 04/08/2011 WESTNET PTY LTD TIC Internet - August 2011 -59.95

EFT2138 09/08/2011 MURCHISON CARPENTRY Lot 343 - Renovations - Progress

Payment

-22000.00

EFT2139 09/08/2011 TYPOGRAPHIX Drawn to Mt Magnet' History

Books - Final Payment

-27346.00

EFT2140 10/08/2011 WESTNET PTY LTD Westnet Internet Accounts -224.70

DIRECT 12/08/2011 PAYROLL PPE 09/08/2011 -39356.39

EFT2141 18/08/2011 AERODROME

MANAGEMENT SERVICES

Landing Data - June 2011 -593.26

EFT2142 18/08/2011 AIRPORT SECURITY P/L ASIC Cards x 2 -360.00

EFT2143 18/08/2011 ALEXANDER INSTALLATION

SERVICE PTY LIMITED

Caravan Park Repairs, Lot 452 -

Install Power Point, Anzac Hall -

Assess Electrical Equip, Lot 162 -

Assess Faulty Power Supply, Lot

43 - Check Faulty Lights,

Pensioner Unit 4 - Assess Aircon

Unit

-1973.40

EFT2144 18/08/2011 ATYEO'S ENVIRO HEALTH

SERVICES

EHO/Building Surveyor - July

2011

-4243.81

EFT2145 18/08/2011 AUSTRALIA POST Postage - July 2011 -302.06

EFT2146 18/08/2011 AUSTRALIA'S GOLDEN

OUTBACK

Australia's Golden Outback -

Membership 2011/2012

-145.00

EFT2147 18/08/2011 AUSTRALIAN AIRPORTS

ASSOCIATION LTD

Annual Membership Subscription

- Australian Airports Association

-1210.00

EFT2148 18/08/2011 AUSTRALIAN COMMS &

MEDIA AUTHORITY

Apparatus Licence Renewal Fees -76.00

EFT2149 18/08/2011 BATAVIA FURNITURE &

BEDDING

Caravan Park & Lot 162 -

Furniture

-1922.00

EFT2150 18/08/2011 BEN NORMAN TIC - Consignment Stock Sales -

July 2011

-150.00

EFT2151 18/08/2011 BOC GASES Annual Container Service

Charges 01/07/11 - 30/06/12

-954.77

EFT2152 18/08/2011 BROADCAST AUSTRALIA Facility Leasing 01/07/2011 -

30/06/2012 GWNTV - GWNR

-4603.98

EFT2153 18/08/2011 CALTEX SWAGMAN

ROADHOUSE

Airport Training - Lunches -87.50

EFT2154 18/08/2011 CAMERON WATSON Lot 460 - Internet Reimbursement

Allowance July

-40.00

EFT2155 18/08/2011 CAMPERVAN &

MOTORHOME CLUB OF

AUSTRALIA

RV Friendly Signage -405.00

EFT2156 18/08/2011 CANINE CONTROL Rangers Duties 29/06 - 03/07 -1811.04






EFT2157 18/08/2011 CHRISTINE LYONS TIC - Consignment Stock Sales -

July 2011

-23.00

EFT2158 18/08/2011 COMMERCIAL HOTEL Farewell Dinner - David Burton -545.50

EFT2159 18/08/2011 CORPORATE EXPRESS Stationery Supplies -469.73

EFT2160 18/08/2011 COURIER AUSTRALIA Freight - Various -419.42

EFT2161 18/08/2011 DEPT OF REGIONAL

DEVELOPMENT & LANDS

S13 Residential Lease Lot 452

Dowden, Lot 453 & 460 Jensen

-1050.00

EFT2162 18/08/2011 GASCOYNE AND

MURCHISON TOURISM (INC)

Contribution to Tourism -

Western Australia's Tourism

Transition Fund

-1000.00

EFT2163 18/08/2011 GERALDTON FUEL Liplex Multipurpose Grease -200.78

EFT2164 18/08/2011 GERALDTON MOWER &

REPAIRS SPECIALIST

Supply Parts for Mowers -123.20

EFT2165 18/08/2011 HISCO HOSPITALITY Caravan Park - Linen -2418.12

EFT2166 18/08/2011 JASON SIGNMAKERS Signs - 'No Camping' -121.00

EFT2167 18/08/2011 JK PLUMBING GAS &

MAINTENANCE

Airport Terminal - Replace Float

Valve, Caravan Park - Unblock

Drains & Service Hot Water

System, Lot 43 - Replace Hose

Taps, Anzac Hall - Install New

Male Toilet Cistern

-1837.00

EFT2168 18/08/2011 JUNE WELLER TIC - Consignment Stock Sales -

July 2011

-119.71

EFT2169 18/08/2011 LANDGATE Mining Tenement Schedule -34.00

EFT2170 18/08/2011 LARA JENSEN - DUSTY

TRACKS PHOTOGRAPHY

TIC - Consignment Stock Sales -

July 2011

-78.00

EFT2171 18/08/2011 LGIS INSURANCE Renewal of Insurance Policies -34886.56

EFT2172 18/08/2011 LGIS LIABILITY Public Liability Insurance - First

Instalment

-11041.77

EFT2173 18/08/2011 LGIS PROPERTY Property Insurance - First

Instalment

-26666.79

EFT2174 18/08/2011 LGIS WORKCARE Workers Comp Insurance - First

Instalment

-34023.00

EFT2175 18/08/2011 LOCAL GOVERNMENT

MANAGERS AUSTRALIA

LGMA Council Corporate

Membership 2011/2012

-740.00

EFT2176 18/08/2011 LOCAL HEALTH

AUTHORITIES

Analytical Services 2011-2012 -416.40

EFT2177 18/08/2011 LUCINDA JOSE Grant Writing - R4R Action

Agenda Application & Editing

Business Case

-1180.00

EFT2178 18/08/2011 M2 COMMANDER PTY

LIMITED

Commander Service Assurance

July 2011

-118.73

EFT2179 18/08/2011 MAGNET POST AND

LOTTERIES

Tourist Centre - Printing &

Stationery Supplies

-146.37

EFT2180 18/08/2011 MARKET CREATIONS Web Site Maintenance July 2011 -286.00

EFT2181 18/08/2011 MCDONALDS

WHOLESALERS

Disco Consumables -265.35

EFT2182 18/08/2011 METRO COUNT Depot Computer - Supply Cable -134.20

EFT2183 18/08/2011 MIDWEST FINANCIAL Professional Services - July 2011 -4125.00

EFT2184 18/08/2011 MIDWEST GASCOYNE

NETBALL REGION

Level 1 Umpiring Course x 2 -120.00

EFT2185 18/08/2011 MT MAGNET MEATS Inter Town Sport - BBQ -88.55

EFT2186 18/08/2011 MT MAGNET WASTE Town Rubbish Collection -9838.40






EFT2187 18/08/2011 MTF SERVICES Rubbish Tip - Hire Excavator &

Dozer

-6600.00

EFT2188 18/08/2011 MURCHISON MAIL &

FREIGHT

Freight Account - June 2011 -978.89

EFT2189 18/08/2011 MURCHISON MECHANICAL

SERVICES

1DOZ344 - Tyre Repair &

Repair Wiring, MA2170 - Supply

Tyre, MA2185 - New Beacon,

0MA, New Windscreen, MA2 -

Minor Service & Install Beacon,

MA2136 - Service, MA2099 -

Minor Service

-4744.06

EFT2190 18/08/2011 MURRAY BROWN CEO - Temporary Relief -6200.00

EFT2191 18/08/2011 NEXUS WA PTY LTD Freight -96.11

EFT2192 18/08/2011 PAMELA BESSIE BROWN TIC - Consignment Stock Sales -

June 2011

-72.50

EFT2193 18/08/2011 PERFECT COMPUTER

SOLUTIONS

Computer Services -465.00

EFT2194 18/08/2011 PLANWEST WA PTY LTD Local Planning Strategy - Local

Planning Scheme - Third

Payment

-1100.00

EFT2195 18/08/2011 PRITCHARD BOOKBINDERS Minutes Binding Jan 2009-Sept

2009

-113.30

EFT2196 18/08/2011 RELIANCE PETROLEUM Fuel Account June 2011 -2140.38

EFT2197 18/08/2011 RON ASHLIN TIC - Consignment Stock Sales -

July 2011

-328.83

EFT2198 18/08/2011 STYLECORP Staff Uniforms -76.32

EFT2199 18/08/2011 SUNNY SIGN COMPANY Depot - Road Signs -844.18

EFT2200 18/08/2011 THE JAFFA ROOM Movie Screening x 2 -330.00

EFT2201 18/08/2011 THE LUSCOMBE SYNDICATE Caravan Park - Cleaning &

Consumable Supplies

-3219.85

EFT2202 18/08/2011 TOLL IPEC PTY LTD Freight - Various -411.35

EFT2203 18/08/2011 TOTALLY WORKWEAR Staff Uniforms -521.97

EFT2204 18/08/2011 VIDGUARD SECURITY Library Security Monitoring -132.00

EFT2205 18/08/2011 VISITOR CENTRE ASSN Annual Membership 2011/12 -170.00

EFT2206 18/08/2011 WA LOCAL GOVERNMENT

ASSOCIATION

Association Memberships -17383.79

EFT2207 18/08/2011 WELLINGTON ELECTRICAL Caravan Park - Washing Machine

Repair & Service

-399.30

EFT2208 18/08/2011 WESTSIDE PAINTING

SERVICE

Lot 43 - Internal/External

Painting - 10% Retention plus

Painting of Patios

-10993.99

EFT2209 18/08/2011 WINGZONE PTY LTD IGA Account - July 2011 -526.52

EFT2210 18/08/2011 WIRNDA BARNA ARTISTS Materials for Youth Holiday

Program Art Project

-246.55

Municipal Fund …. …. …. …. …. …. …. …. -411008.80 0.00

Trust Fund Accounts …. …. …. …. …. …. …. …. 0.00 0.00

Loan Capital Accounts …. …. …. …. …. …. …. …. 0.00 0.00

Trading Fund Accounts …. …. …. …. …. …. …. …. 0.00 0.00

Other Fund Accounts …. …. …. …. …. …. …. …. 0.00 0.00

Total …. …. …. …. -411008.80 -$

……………………...……………..…...…..………..……….….CHAIR

26th August 2011


9.1.1.3 Monthly Report to 31 July 2011

File: FI-REP

Officer: Jim Dillon – Financial Consultant

Amended By: Nil



Application:

To consider the Financial Reports for 31 July 2011

Background:

Financial Activity Statement Report – s.6.4

(1) A local government is to prepare each month a statement of financial activity reporting

on the sources and applications of funds, as out in the annual budget under regulation

22(1)(d), for that month in the following detail –

(a) Annual budget estimates, taking into account any expenditure incurred for an

additional purpose under section 6.8(1)(b) or(c);

(b) Budget estimates to the end of the month to which the statement relates;

(c) Actual amounts of expenditure, revenue and income to the end of the month to which

the statement relates;

(d) Material variances between the comparable amounts referred to in paragraphs (b) and

(c); and (e) The net current assets at the end of the month to which the statement relates.

(2) Each statement of financial activity is to be accompanied by documents containing-

(a) an explanation of the composition of the net current assets of the month to which the

statement relates, less committed assets and restricted assets;

(b) An explanation of each of the material variances referred to in sub-regulation (1)(d);

and

(c) Such other supporting information as is considered relevant by the local government.

(3) The information in a statement of financial activity may be shown –

(a) According to nature and type classification,

(b) By program; or

(c) By business unit.

(4) A statement of financial activity, and the accompanying documents referred to

in sub-regulation (2), are to be –

(a) presented to the council –

(i) at the next ordinary meeting of the council following the end of the month to

which the statement relates; or

(ii) if the statement is not prepared in time to present it to the meeting referred

to in subparagraph (i), to the next ordinary meeting of the council after that

meeting;

and

(b) recorded in the minutes of the meeting at which it is presented.

(5) Each financial year, a local government is to adopt a percentage or value, calculated in

accordance with AAS 5, to be used in statements of financial activity for reporting

material variances.

(6) In this regulation –} committed assets~ means revenue unspent but set aside under the

annual budget for a specific purpose; } restricted assets~ have the same meaning as in

AAS 27.[Regulation 34 inserted in Gazette 31 Mar 2005 p. 1049-50.]

[35. Repealed in Gazette 31 Mar 2005 p. 1050.]


Comment:

A monthly financial report is to be presented to Council at the next ordinary meeting

following the end of the reporting period.

Statement of Financial Activity

Significant Accounting Policies

Graphical Representation

Net Current Funding Position

Cash and Investments

Major Variances

Budget Amendments

Receivables

Grants and Contributions

Cash Backed Reserves

Capital Disposals and Acquisitions

Trust

Consultation:

Jim Dillon - Midwest Accounting Service


Local Government Act 1995 Section 6.4 Financial Report

Financial Management Regulations 34 & 35


Nil


Nil


Nil


Simple Majority


Moved: Cr McGorman Seconded: Cr Jensen

That the financial report for the period ending 31 July 2011 be received.




Shire of Mount Magnet

MONTHLY FINANCIAL REPORT

For the Period Ended 31st July 2011

TABLE OF CONTENTS

Statement of Financial Activity

Note 1 Significant Accounting Policies

Note 2 Graphical Representation

Note 3 Net Current Funding Position

Note 4 Cash and Investments

Note 5 Major Variances

Note 6 Budget Amendments

Note 7 Receivables

Note 8 Grants and Contributions

Note 9 Cash Backed Reserves

Note 10 Capital Disposals and Acquisitions

Note 11 Trust

LOCAL GOVERNMENT ACT 1995

LOCAL GOVERNMENT (FINANCIAL MANAGEMENT) REGULATIONS 1996


Revised

Annual

Budget

YTD

Budget

(a)

YTD

Actual

(b)

Var. $

(b)-(a)

Var. %

(b)-

(a)/(b)

Note 4 3 3

Operating Revenues $ $ $ $ %

Grants, Subsidies and Contributions 8 3,044,279 14,103 2,095 (12,008) (573.2%) q

Profit on Asset Disposal 10 20,000 0 0 0

Fees and Charges 1,040,464 81,882 63,702 (18,180) (28.5%) q

Service Charges 0 0 0 0

Interest Earnings 112,540 9,378 7,371 (2,007) (27.2%) q

Other Revenue 0 0 937 937 100.0% p

Total (Excluding Rates) 4,217,283 105,363 74,105 (31,258)

Operating Expense

Employee Costs (1,636,818) (209,126) (177,170) 31,956 18.0% q

Materials and Contracts (1,448,410) (113,965) (110,093) 3,872 3.5% q

Utilities Charges (191,550) (11,192) (14,243) (3,051) (21.4%) p

Depreciation (Non-Current Assets) (1,091,471) (90,943) (90,956) (13) (0.0%) p

Interest Expenses (32,032) (8,669) (8,921) (252) (2.8%) p

Insurance Expenses (139,344) (1,318) (66,117) (64,799) (98.0%) p

Loss on Asset Disposal 10 0 0 0 0

Other Expenditure (157,769) (6,350) (12,931) (6,581) (50.9%) p

Total (4,697,394) (441,563) (480,431) (38,868)

Funding Balance Adjustment

Add Back Depreciation 1,091,471 90,943 90,956 13 0.0% p

Adjust (Profit)/Loss on Asset Disposal 10 (20,000) 0 0 0

Adjust Provisions and Accruals 0 0 0 0

Net Operating (Ex. Rates) 591,360 (245,257) (315,370) (70,113)

Capital Revenues

Grants, Subsidies and Contributions 8 0 0 0 0

Proceeds from Disposal of Assets 10 20,000 0 0 0

Proceeds from New Debentures 150,000 0 0 0

Proceeds from Sale of Investments 0 0 0 0

Proceeds from Advances 0 0 0 0

Self-Supporting Loan Principal 0 0 0 0

Transfer from Reserves 9 1,179,245 0 0 0

Total 1,349,245 0 0 0

Capital Expenses

Land Held for Resale 0 0 0 0

Land and Buildings 10 (1,641,053) 0 (327) (327) (100.0%) p

Plant and Equipment 10 (201,000) 0 0 0

Furniture and Equipment 10 (10,000) 0 (127) (127) (100.0%) p

Infrastructure Assets - Roads 10 (511,936) (42,651) (20,424) 22,227 108.8% q

Infrastructure Assets - Other 10 (416,177) (8,748) 0 8,748 100.0% q

Purchase of Investments 0 0 0 0

Repayment of Debentures (56,284) 0 (11,227) (11,227) (100.0%) p

Advances to Community Groups 0 0 0 0

Transfer to Reserves 9 (79,440) (6,620) (5,026) 1,594 31.7% q

Total (2,915,890) (58,019) (37,131) 20,888

Net Capital (1,566,645) (58,019) (37,131) 20,888

Total Net Operating + Capital (975,285) (303,276) (352,501) (49,225)

Rate Revenue 994,196 0 0 0

Opening Funding Surplus(Deficit) 799,653 799,653 576,141 (223,512) (38.8%) q

Closing Funding Surplus(Deficit) 3 818,564 496,377 223,640 (272,737)


STATEMENT OF FINANCIAL ACTIVITY


(Nature or Type)


Revised

Annual

Budget

YTD

Budget

(a)

YTD

Actual

(b)

Var. $

(b)-(a)

Var. %

(b)-

(a)/(b) Var.

Note 4 3 3

Operating Revenues $ $ $ $ %

Governance 6,200 516 0 (516) (100.00%) q

General Purpose Funding 2,340,796 9,627 7,651 (1,976) (25.83%) q

Law, Order and Public Safety 8,450 62 81 19 23.46% p

Health 100 8 100 92 92.00% p

Education and Welfare 11,000 913 166 (747) (450.00%) q

Housing 15,400 1,283 578 (705) (121.97%) q

Community Amenities 85,500 456 0 (456) (100.00%) q

Recreation and Culture 231,200 8,689 757 (7,932) (1047.82%) q

Transport 618,917 6,008 9,627 3,619 37.59% p

Economic Services 228,368 24,735 28,540 3,805 13.33% p

Other Property and Services 671,354 53,066 26,604 (26,462) (99.47%) q

Total (Excluding Rates) 4,217,285 105,363 74,104 (31,259)

Operating Expense

Governance (380,033) (20,426) (50,924) (30,498) (59.89%) p

General Purpose Funding (173,062) (13,751) (15,448) (1,697) (10.99%) p

Law, Order and Public Safety (73,282) (5,903) (6,057) (154) (2.54%) p

Health (55,436) (4,033) (4,017) 16 0.40% q

Education and Welfare (75,003) (6,167) (5,272) 895 16.98% q

Housing (45,228) (3,058) (10,855) (7,797) (71.83%) p

Community Amenities (321,808) (27,924) (23,479) 4,445 18.93% q

Recreation and Culture (981,708) (82,840) (87,362) (4,522) (5.18%) p

Transport (1,285,269) (103,259) (116,610) (13,351) (11.45%) p

Economic Services (764,210) (61,600) (91,335) (29,735) (32.56%) p

Other Property and Services (542,357) (112,602) (69,071) 43,531 63.02% q

Total (4,697,396) (441,563) (480,430) (38,867)

Funding Balance Adjustment

Add back Depreciation 1,091,471 90,943 90,956 13 0.01% p

Adjust (Profit)/Loss on Asset Disposal 10 (20,000) 0 0 0

Adjust Provisions and Accruals 0 0 0 0

Net Operating (Ex. Rates) 591,360 (245,257) (315,370) (70,113)

Capital Revenues

Proceeds from Disposal of Assets 10 20,000 0 0 0

Proceeds from New Debentures 150,000 0 0 0

Proceeds from Sale of Investments 0 0 0 0

Proceeds from Advances 0 0 0 0

Self-Supporting Loan Principal 0 0 0 0

Transfer from Reserves 9 1,179,245 0 0 0

Total 1,349,245 0 0 0

Capital Expenses

Land Held for Resale 0 0 0 0

Land and Buildings 10 (1,641,053) 0 (327) (327) (100.00%) p

Plant and Equipment 10 (201,000) 0 0 0

Furniture and Equipment 10 (10,000) 0 (127) (127) (100.00%) p

Infrastructure Assets - Roads 10 (511,936) (42,651) (20,424) 22,227 108.83% q

Infrastructure Assets - Other 10 (416,177) (8,748) 0 8,748 100.00% q

Purchase of Investments 0 0 0 0

Repayment of Debentures (56,284) 0 (11,227) (11,227) (100.00%) p

Advances to Community Groups 0 0 0 0

Transfer to Reserves 9 (79,440) (6,620) (5,026) 1,594 31.72% q

Total (2,915,890) (58,019) (37,131) 20,888

Net Capital (1,566,645) (58,019) (37,131) 20,888

Total Net Operating + Capital (975,285) (303,276) (352,501) (49,225)

Rate Revenue 994,196 0 0 0

Opening Funding Surplus(Deficit) 799,653 799,653 576,141 (223,512) (38.79%) q

Closing Funding Surplus(Deficit) 3 818,564 496,377 223,640 (272,737)


STATEMENT OF FINANCIAL ACTIVITY


(Statutory Reporting Program)


1. SIGNIFICANT ACCOUNTING POLICIES

The significant accounting policies which have been adopted in the preparation of this statement of

financial activity are:

(a) Basis of Accounting

This statement is a special purpose financial report, prepared in accordance with applicable Australian

Australian Accounting Standards, other mandatory professional reporting requirements and the Local

Government Act 1995 (as amended) and accompanying regulations (as amended).

(b) The Local Government Reporting Entity

All Funds through which the Council controls resources to carry on its functions have been included in this

statement.

In the process of reporting on the local government as a single unit, all transactions and balances

between those funds (for example, loans and transfers between Funds) have been eliminated.

All monies held in the Trust Fund are excluded from the statement, but a separate statement of those

monies appears at Note 11.

(c) Rounding Off Figures

All figures shown in this statement are rounded to the nearest dollar.

(d) Rates, Grants, Donations and Other Contributions

Rates, grants, donations and other contributions are recognised as revenues when the local government

obtains control over the assets comprising the contributions. Control over assets acquired from rates is

obtained at the commencement of the rating period or, where earlier, upon receipt of the rates.

(e) Goods and Services Tax

In accordance with recommended practice, revenues, expenses and assets capitalised are stated net

of any GST recoverable. Receivables and payables are stated inclusive of applicable GST.

(f) Cash and Cash Equivalents

Cash and cash equivalents comprise cash at bank and in hand and short-term deposits that are readily

convertible to known amounts of cash and which are subject to an insignificant risk of changes in value.

For the purposes of the Cash Flow Statement, cash and cash equivalents consist of cash and cash

equivalents as defined above, net of outstanding bank overdrafts. Bank overdrafts are included as

short-term borrowings in current liabilities.

(g) Trade and Other Receivables

Trade receivables, which generally have 30 - 90 day terms, are recognised initially at fair value and

subsequently measured at amortised cost using the effective interest rate method, less any allowance for

uncollectible amounts.

Collectability of trade receivables is reviewed on an ongoing basis. Debts that are known to be uncollectible

are written off when identified. An allowance for doubtful debts is raised when there is objective evidence

that they will not be collectible.


NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY



1. SIGNIFICANT ACCOUNTING POLICIES (Continued)

(h) Inventories

General

Inventories are valued at the lower of cost and net realisable value. Net realisable value is the estimated

selling price in the ordinary course of business less the estimated costs of completion and the estimated

costs of necessary to make the sale.

Inventories held from trading are classified as current even if not expected to be realised in the next 12

months.

Land Held for Resale

Land purchased for development and/or resale is valued at the lower of the cost and net realisable value.

Cost includes the cost of acquisition, development and interest incurred on the financing of that land during

its development. Interest and holding charges incurred after development is complete are recognised as

expenses.

Revenue arising from the sale of property is recognised in the operating statement as at the time of

signing a binding contract of sale.

Land held for resale is classified as current except where it is held as non-current based on Council's

intentions to release for sale.

(i) Fixed Assets

All assets are initially recognised at cost. Cost is determined as the fair value of the assets given as

consideration plus costs incidental to the acquisition. For assets acquired at no cost or for nominal

consideration, cost is determined as fair value at the date of acquisition. The cost of non-current assets

constructed by the local government includes the cost of all materials used in the construction, direct

labour on the project and an appropriate proportion of variable and fixed overhead.

Certain asset classes may be revalued on a regular basis such that the carrying values are not materially

different from fair value. Assets carried at fair value are to be revalued with sufficient regularity to ensure

the carrying amount does not differ materially from that determined using fair value at reporting date.

(j) Depreciation of Non-Current Assets

All non-current assets having a limited useful life are systematically depreciated over their useful

lives in a manner which reflects the consumption of the future economic benefits embodied in

those assets.

Depreciation is recognised on a straight-line basis, using rates which are reviewed each reporting

period. Major depreciation rates and periods are:

Buildings 2%

Furniture and Equipment 10-25%

Plant and Equipment 15-25%

Motor Vehicles 25%

Roads - Aggregate 25 years

Roads - Unsealed - Gravel 35 years

Drains and Sewers 75 years

Airfield - Runways 12 years






(k) Trade and Other Payables

Trade and other payables are carried at amortised cost. They represent liabilities for goods and services

provided to the local government prior to the end of the financial year that are unpaid and arise when the

Shire becomes obliged to make future payments in respect of the purchase of these goods and

services. The amounts are unsecured and are usually paid within 30 days of recognition.

(l) Employee Benefits

The provisions for employee benefits relates to amounts expected to be paid for long service leave,

annual leave, wages and salaries and are calculated as follows:

(i) Wages, Salaries, Annual Leave and Long Service Leave (Short-term Benefits)

The provision for employees’ benefits to wages, salaries, annual leave and long service leave expected to

be settled within 12 months represents the amount the Shire has a present obligation to

pay resulting from employees services provided to balance date. The provision has been calculated at

nominal amounts based on remuneration rates the Shire expects to pay and includes related on-costs.

(ii) Annual Leave and Long Service Leave (Long-term Benefits)

The liability for long service leave is recognised in the provision for employee benefits and measured as the

present value of expected future payments to be made in respect of services provided by employees up to

the reporting date using the project unit credit method. Consideration is given to expected future wage

and salary levels, experience of employee departures and periods of service. Expected future payments

are discounted using market yields at the reporting date on national government bonds with terms to

maturity and currency that match as closely as possible, the estimated future cash outflows. Where the

Shire does not have the unconditional right to defer settlement beyond 12 months, the liability is

recognised as a current liability.

(m) Interest-bearing Loans and Borrowings

All loans and borrowings are initially recognised at the fair value of the consideration received less

directly attributable transaction costs.

After initial recognition, interest-bearing loans and borrowings are subsequently measured at amortised

cost using the effective interest method. Fees paid on the establishment of loan facilities that are

yield related are included as part of the carrying amount of the loans and borrowings.

Borrowings are classified as current liabilities unless the Council has an unconditional right to defer

settlement of the liability for at least 12 months after the balance sheet date.

Borrowing Costs

Borrowing costs are recognised as an expense when incurred except where they are directly attributable

to the acquisition, construction or production of a qualifying asset. Where this is the case, they are

capitalised as part of the cost of the particular asset.

(n) Provisions

Provisions are recognised when: The council has a present legal or constructive obligation as a result of

past events; it is more likely than not that an outflow of resources will be required to settle the obligation;

and the amount has been reliably estimated. Provisions are not recognised for future operating losses.

Where there are a number of similar obligations, the likelihood that an outflow will be required in settlement

is determined by considering the class of obligations as a whole. A provision is recognised even if the

likelihood of an outflow with respect to any one of item included in the same class of obligations may be

small.

(o) Current and Non-Current Classification

In the determination of whether an asset or liability is current or non-current, consideration is given to the

time when each asset or liability is expected to be settled. The asset or liability is classified as current

if it is expected to be settled within the next 12 months, being the Council's operational cycle. In the

case of liabilities where Council does not have the unconditional right to defer settlement beyond 12 months,

such as vested long service leave, the liability is classified as current even if not expected to be settled

within the next 12 months. Inventories held for trading are classified as current even if not expected to be

realised in the next 12 months except for land held for resale where it is held as non current based on

Council's intentions to release for sale.






(p) Nature or Type Classifications

Rates

All rates levied under the Local Government Act 1995. Includes general, differential, specific area

rates, minimum rates, interim rates, back rates, ex-gratia rates, less discounts offered. Exclude

administration fees, interest on instalments, interest on arrears, service charges and sewerage rates.

Operating Grants, Subsidies and Contributions

Refer to all amounts received as grants, subsidies and contributions that are not non-operating grants.

Non-Operating Grants, Subsidies and Contributions

Amounts received specifically for the acquisition, construction of new or the upgrading of noncurrent

assets paid to a local government, irrespective of whether these amounts are received as capital grants,

subsidies, contributions or donations.

Profit on Asset Disposal

Profit on the disposal of assets including gains on the disposal of long term investments.

Losses are disclosed under the expenditure classifications.

Fees and Charges

Revenues (other than service charges) from the use of facilities and charges made for local government

services, sewerage rates, rentals, hire charges, fee for service, photocopying charges, licences, sale

of goods or information, fines, penalties and administration fees. Local governments may wish to disclose

more detail such as rubbish collection fees, rental of property, fines and penalties, other fees and charges.

Service Charges

Service charges imposed under Division 6 of Part 6 of the Local Government Act 1995. Regulation 54

of the Local Government (Financial Management) Regulations 1996 identifies these are television

and radio broadcasting, underground electricity and neighbourhood surveillance services. Exclude

rubbish removal charges. Interest and other items of a similar nature received from bank and investment

accounts, interest on rate instalments, interest on rate arrears and interest on debtors.

Interest Earnings

Interest and other items of a similar nature received from bank and investment accounts, interest on rate

instalments, interest on rate arrears and interest on debtors.

Other Revenue / Income

Other revenue, which can not be classified under the above headings, includes dividends, discounts,

rebates etc.

Employee Costs

All costs associate with the employment of person such as salaries, wages, allowances, benefits such

as vehicle and housing, superannuation, employment expenses, removal expenses, relocation expenses,

worker's compensation insurance, training costs, conferences, safety expenses, medical examinations,

fringe benefit tax, etc.

Materials and Contracts

All expenditures on materials, supplies and contracts not classified under other headings. These include

supply of goods and materials, legal expenses, consultancy, maintenance agreements, communication

expenses, advertising expenses, membership, periodicals, publications, hire expenses, rental, leases,

postage and freight etc. Local governments may wish to disclose more detail such as contract services,

consultancy, information technology, rental or lease expenditures.

Utilities (Gas, Electricity, Water, etc.)

Expenditures made to the respective agencies for the provision of power, gas or water. Exclude

expenditures incurred for the reinstatement of roadwork on behalf of these agencies.






(q) Nature or Type Classifications (Continued)

Insurance

All insurance other than worker's compensation and health benefit insurance included as a cost of

employment.

Loss on asset disposal

Loss on the disposal of fixed assets.

Depreciation on non-current assets

Depreciation expense raised on all classes of assets.

Interest expenses

Interest and other costs of finance paid, including costs of finance for loan debentures, overdraft

accommodation and refinancing expenses.

Other expenditure

Statutory fees, taxes, provision for bad debts, member's fees or levies including WA Fire Brigade

Levy and State taxes. Donations and subsidies made to community groups.

(r) Statement of Objectives

In order to discharge its responsibilities to the community, the Council has developed a set of

operational and financial objectives. These objectives have been established both on an overall

basis and for each of its broad activities/programs.

Council operations as disclosed in this statement encompass the following service orientated

activities/programs:

GOVERNANCE

This includes those income and expenses relating to Councillors, and Council's Governance role,

and a portion of Administration which cannot be reliably allocated or linked to other programs.

GENERAL PURPOSE FUNDING

This includes income relating to Rating; the Untied Financial Assistance Grants; and Interest on

Investments. It also includes expenses related to Rating functions.

LAW, ORDER, PUBLIC SAFETY

Includes items of Bushfire prevention actions; Ranger services & Animal control; & SES items;

as well as supervision, related costs, & enforcement of Local Laws.

HEALTH

Involves food inspection, control and licensing of food outlets, food hygiene and promotion,

Mosquito Control, & other Health issue including Aboriginal Health issues

EDUCATION AND WELFARE

The program includes Prizes/Donations applicable to School events; & certain Youth related items

HOUSING

This mainly involves the Pensioner Units; Staff Housing has been generally allocated to specific programs.

COMMUNITY AMENITIES

This includes Rubbish/Sanitation collection & disposal items; Flood Mitigation works; Town Planning;

Public Toilets; & Cemeteries.

RECREATION AND CULTURE

Public Halls & Community Centres; Swimming Pool & Recreation Centre; Parks & Gardens items;

The Recreation/Physical Activities Officer & related expenses; The Rec Centre & Oval; other

Recreation items; Library operations; as well as TV & Radio broadcasting;

TRANSPORT

Maintenance & construction of roads, bridges, drainage, footpaths; cleaning & lighting of streets;

verge & trees maintenance; large plant & machine replacements.

Airport operations are also involved, but shown separately as an important Council service

ECONOMIC SERVICES

Tourism operations; Building control matters; Community Development Officer; & Caravan Park;.

OTHER PROPERTY & SERVICES

Private works; Administration; Public works overheads, Plant operating costs, & various other Unclassified

Services. This section also includes Administration costs in gross terms, which have then been reallocated

to the other Functions/Programs via an allocation system known as Activity Based Costing 'ABC allocated'.





Note 4: CASH AND INVESTMENTS

Interest Unrestricted Restricted Trust Investments Total Institution Maturity

Rate $ $ $ $ Amount $ Date

(a) Cash Deposits

35416107 4.65% 265,625 265,625 CBA Call

Cheque 0.00% 619,165 21,522 640,687 CBA

(b) Term Deposits

TD 36129101B 5.50% 1,141,353 1,141,353 CBA 31/08/2011

(c) Investments

Nil 0 0 0 0 0

Total 265,625 1,760,518 21,522 0 2,047,665

Comments/Notes - Investments






Note 5: MAJOR VARIANCES

Comments/Reason for Variance

5.2 OPERATING EXPENSES

5.2.1 EMPLOYEE COSTS

Difference is due to staff vacancies.

5.2.6 INSURANCE EXPENSES

Timing Issue - Budget is allocated over 12 month period.




Note 6: BUDGET AMENDMENTS

Amendments to original budget since budget adoption. Surplus/(Deficit)

GL Account

Code Description

Council

Resolution Classification

No Change -

(Non Cash

Items)

Adjust.

Increase in

Available

Cash

Decrease in

Available

Cash

Amended

Budget

Running

Balance $ $ $ $

Budget Adoption Opening Surplus(Deficit) 818,564

Closing Funding Surplus (Deficit) 0 0 0 818,564





Note 8: GRANTS AND CONTRIBUTIONS

Program/Details Provider Approval 2011-12 Variations Revised Recoup Status

GL Yes Budget Additions Grant Received Not Received

No (Deletions)

(Yes/No) $ $ $ $ $

GENERAL PURPOSE FUNDING

Royalties for Regions Grants Yes 1,018,000 1,018,000 1,018,000

LGGC Financial Assistance Grants Yes 884,353 884,353 884,353

LGGC Local Road Grant Yes 318,903 318,903 318,903

LAW, ORDER, PUBLIC SAFETY

Fire Prevention Grant Yes 5,000 5,000 5,000

Other Law & Order Public Safety Grant Yes 1,200 1,200 1,200

EDUCATION AND WELFARE

Youth Grant Yes 5,000 5,000 5,000

Youth Centre Contributions Yes 6,000 6,000 6,000

RECREATION AND CULTURE

Swimming Pool Grant Yes 3,000 3,000 3,000

Recreation Grant Yes 5,000 5,000 5,000

Community Events Yes 19,000 19,000 215 18,785

Other Culture Grant Yes 60,000 60,000 60,000

Recreation Centre & Oval Contributions Yes 85,400 85,400 85,400

Contributions & Donations Yes 13,000 13,000 27 12,973

Centrelink Subsidy Yes 25,000 25,000 11 24,989

TRANSPORT

MRWA Direct Grant Yes 48,574 48,574 48,574

Street Light Subsidy Grant Yes 4,000 4,000 4,000

Regional Road Group Grant Yes 145,757 145,757 145,757

Roads to Recovery Grant Yes 232,627 232,627 232,627

MRD Flood Damage Grant Yes 26,667 26,667 26,667

Sundry Grant Yes 52,493 52,493 52,493

Capital Improvements Grant Yes 20,000 20,000 20,000

ECONOMIC SERVICES

Economic Development Grant Yes 10,000 10,000 10,000

OTHER PROPERTY & SERVICES

Energy Credit Scheme Grants Yes 18,000 18,000 1,456 16,544

Sundry Reimbursements Yes 35,805 35,805 386 35,419

Public Works Reimbursements Yes 1,500 1,500 1,500

TOTALS 3,044,279 0 3,044,279 2,095 3,042,184

Comments - Grants and Contributions





32

Note 10: CAPITAL DISPOSALS AND ACQUISITIONS

Cost

Accum

Depr Proceeds

Profit

(Loss) Budget Actual Variance

$ $ $ $ $ $ $

0 Dual Cab Hilux 50,000 0 (50,000) q

0 0

0 0

0 0

0 0

0 0 0 0 Totals 50,000 0 (50,000)

Comments - Capital Disposal

Grants Reserves Borrowing Total Budget Actual Variance

$ $ $ $ $ $ $

Property, Plant & Equipment

0 0 0 0 Land for Resale 0 0 0

0 482,631 0 482,631 Land and Buildings 1,641,053 327 (875,593) q

0 21,000 150,000 171,000 Plant & Property 201,000 0 (201,000) q

0 0 0 0 Furniture & Equipment 10,000 127 (9,873) q

Infrastructure

0 0 0 0 Roadworks 511,936 20,424 (491,512) q

0 0 0 0 Drainage 0 0 0

0 0 0 0 Bridges 0 0 0

0 0 0 0 Footpath & Cycleways 104,985 0 (104,985) q

0 0 0 0 Parks, Gardens & Reserves 77,692 0 (77,692) q

0 17,500 0 17,500 Airports 55,000 0 (55,000) q

0 0 0 0 Sewerage 0 0 0

0 60,000 0 60,000 Other Infrastructure 178,500 0 (178,500) q

0 581,131 150,000 731,131 Totals 2,780,166 20,878 (1,994,155)

Comments - Capital Acquisitions

Grants Reserves Borrowing Total Budget Actual Variance

$ $ $ $ $ $ $

0 Youth/Community Planning 25,000 0 (25,000) q

0 2 x New Staff Houses 559,000 0 (559,000) q

0 Housing Improvements - Lot 43 Hepburn Street 33,500 0 (33,500) q



0 Housing Improvements - Lot 226 Watson Street 3,000 0 (3,000) q

0 Housing Improvements - Lot 343 Laurie Street 61,133 0 (61,133) q



0 Housing Improvements - Lot 453 Jensen Close 2,800 0 (2,800) q

0 Housing Improvements - Lot 460 Jensen Close 1,200 0 (1,200) q

0 Toilet at the Cemetery 30,000 0 (30,000) q

452,631 452,631 New Kiosk/Change rooms including Gym 472,631 0 (472,631) q

0 Recreation Centre Paving 6,000 0 (6,000) q

0 Golf Club Septic system & Improve Gym Building 20,000 0 (20,000) q

30,000 30,000 Construct Museum 295,000 0 (295,000) q

0 Repave Cinema Pathways inc Disables Access 30,000 0 (30,000) q

0 Caravan Park - Repaint, Solar & 3 x TV Antenna's 14,789 0 (14,789) q

0 Data & Phone Connection to Sport & Rec Office 8,000 0 (8,000) q

0 Caravan Park - Solar for Toilet 2,000 0 (2,000) q

0 Caravan Park - Convert Single Room to Double 2,000 0 (2,000) q

0 Repairs to Front Façade of Admin Building 20,000 327 (19,673) q


0 0

0 0

0 482,631 0 482,631 Totals 1,641,053 327 (875,593)

Disposals

Current Budget

Replacement



Contributions

Land & Buildings

Current Budget

This Year


Profit(Loss) of Asset Disposal

Contributions Information

Summary AcquisitionsCurrent Budget


Grants Reserves Borrowing Total Budget Actual

Variance

(Under)Over

$ $ $ $ $ $ $

21,000 21,000 Works Manager Dual Cab 50,000 0 (50,000) q

150,000 150,000 Contract Road Maintenance Truck 150,000 0 (150,000) q

0 Compressor 1,000 0 (1,000) q

0 0

0 0

0 21,000 150,000 171,000 Totals 201,000 0 (201,000)


Variance

(Under)Over

$ $ $ $ $ $ $

0 CEO Office Fit out 10,000 0 (10,000) q

0 Computers 0 127 127 p

0 0

0 0

0 0 0 0 Totals 10,000 127 (9,873)


Variance

(Under)Over

$ $ $ $ $ $ $

0 Mount Farmer Road - Infrastructure 95,757 20,424 (75,333) q

0 Watson Street - Roads to Recovery Project 61,571 0 (61,571) q

0 Rubbish Tip Road - Roads to Recovery Project 177,056 0 (177,056) q

0 Reform/Resheet Mount Farmer Road 47,878 0 (47,878) q

0 Install New Grid - Burnerbinmah Nalbarra Access Rd 24,000 0 (24,000) q

0 Reform/Resheet Paynesville Road 57,000 0 (57,000) q

0 Construct & Reseal Race Cource Road 48,674 0 (48,674) q

0 0

0 0

0 0 0 0 Totals 511,936 20,424 (491,512)


Variance

(Under)Over

$ $ $ $ $ $ $

0 Footpath Construction - Hepburn Street 104,985 0 (104,985) q

0 0

0 0 0 0 Totals 104,985 0 (104,985)


Variance

(Under)Over

$ $ $ $ $ $ $

0 Federation Park Irrigation 18,842 0 (18,842) q

0 Resurface 2xBasketball Courts inc rings 58,850 0 (58,850) q

0 0

0 0

0 0 0 0 Totals 77,692 0 (77,692)


Variance

(Under)Over

$ $ $ $ $ $ $

17,500 17,500 Airport Car park Entry Statement 35,000 0 (35,000) q

0 New Wind sock/Lighting Tower 8,000 0 (8,000) q

0 Weather Information Broadcaster 12,000 0 (12,000) q

0 0

0 0

0 17,500 0 17,500 Totals 55,000 0 (55,000)


Variance

(Under)Over

$ $ $ $ $ $ $

0 Security Fence to Effluent Site 22,000 0 (22,000) q

0 Cemetery Irrigation 6,500 0 (6,500) q

60,000 60,000 Running Power to Race Course 120,000 0 (120,000) q

0 Tourist Trail Signage Upgrade 30,000 0 (30,000) q

0 0

0 0

0 60,000 0 60,000 Totals 178,500 0 (178,500)

Current Budget

This Year

Contributions

This Year

Furniture & Equipment

Current Budget

This Year

Contributions

Plant & Equipment

Current Budget

Contributions

Roads

Contributions

Parks, Gardens & Reserves

Contributions

Footpaths & Cycleways

Current Budget

This Year

Current Budget

This Year

Current Budget

This Year

Contributions

Other Infrastructure

Current Budget

This Year

Contributions

Airports


Note 11: TRUST FUND

Funds held at balance date over which the Shire has no control and which are

not included in this statement are as follows:

Opening

Balance Amount Amount

Closing

Balance

Description 1-Jul-11 Received Paid 30-Jun-12

$ $ $ $History Books 8,967 0 0 8,967

Future Directions Committee 390 0 0 390

Mt Magnet Chamber of Commerce 924 0 0 924

Tennis Club 185 0 0 185

Safer WA Committee 549 0 0 549

Shire Practice 8,542 0 0 8,542

Other Deposits 1,965 0 0 1,965

21,522 0 0 21,522





9.1.1.4 Request for Write off of Debtor Amounts

File: FI-WOFF

Officer: Maureen Murat – Acting Deputy Chief Executive Officer

Amended By: Nil



Application:

Request for the write off of $26,288.69 as per the attached list of Outstanding Debtors as at

4th August 2011.

Background:

Council requested that a list of Sundry Debtors be included in the Finance/Audit Committee

Agenda.

Comment:

The Acting Deputy CEO can provide explanation where needed

Consultation:

Murray Brown - Acting Chief Executive Officer


Section 6.12 of the Local Government Act 1995 deals with the power to defer grant discounts

and waive or write off debts


Nil


An amount of $26,288.69 (including GST) will be written off


Nil


Simple Majority


Moved: Cr McGorman Seconded: Cr Dowden

That Sundry Debtor invoices that have been outstanding for over 90 days, as per the

attached list, valued at $2,099.69 including GST, be written off.




9.1.1.5 Debtor Invoice - Department of Education

File: FI-APAY

Officer: Acting Deputy Chief Executive Officer

Amended By: Nil

Disclosure of Interest: No Interest to Disclose


Application:

That Council note the attached report.

Background:

Council requested a breakdown of the costing associated with the invoicing of 50%

reimbursement from the Department of Education for the expenses of the upkeep of the Oval

and Recreation Centre.

Comment:

The Acting Deputy CEO can provide explanation where needed

Consultation:

Murray Brown – Chief Executive Officer

Laurie Evans – Finance Assistant


Nil


Nil


Nil


Nil


Simple Majority


Moved: Cr Dowden Seconded: Cr Brand

That the attached draft Report be noted by Council and Council to fit a water meter to

the water tank at the oval to measure water use and costing to be 50% Water

Corporation potable water charges.




2009/2010 – RECREATION CENTRE MAINTENANCE COSTS

Wages Goods/Serv A/C Building Cleaning Electrical Plumbing Freight Electricity Gas Water Plant

301 320 321 322 323 324 329 332 360 361 362 500 TOTALS Comments

JULY 519.23$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 20.00$ 539.23$

AUGUST 880.60$ -$ -$ -$ -$ -$ 158.18$ -$ 150.95$ -$ -$ 52.00$ 1,241.73$

SEPTEMBER -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

OCTOBER 498.17$ -$ -$ -$ -$ -$ -$ -$ 159.55$ 50.91$ 163.73$ 140.00$ 1,012.36$

NOVEMBER -$ -$ -$ 120.00$ -$ -$ -$ -$ -$ -$ -$ -$ 120.00$

DECEMBER 1,093.39$ 358.01$ -$ -$ -$ -$ -$ 32.44$ 319.48$ -$ -$ 4.00$ 1,807.32$ 320 - Includes Insurance

JANUARY 333.01$ 168.23$ 75.64$ -$ 47.17$ -$ -$ 2.50$ -$ -$ -$ 4.00$ 630.55$

FEBRUARY 347.70$ 128.20$ -$ -$ 3.01$ -$ -$ -$ 560.78$ 183.05$ -$ 8.00$ 1,230.74$

MARCH 1,570.61$ 76.32$ -$ -$ -$ -$ -$ -$ -$ 125.70$ -$ 273.00$ 2,045.63$

APRIL 487.28$ 136.36$ -$ 940.95$ -$ -$ 1,467.00$ 8.93$ 507.29$ -$ -$ 52.00$ 3,599.81$ 329-Replace Shower Fit t ings,Tapware & Gas Fit t ings

MAY 242.41$ 152.00$ -$ -$ -$ 225.00$ -$ 31.50$ -$ -$ -$ -$ 650.91$ 324-Testing & Tagging

JUNE 731.70$ 60.00$ -$ 2,033.45$ -$ -$ -$ -$ 478.76$ -$ 35.90$ 33.30$ 3,373.11$ 322-Install Power Points, Extra Light ing, Isolater-HWS

TOTALS 6,704.10$ 1,079.12$ 75.64$ 3,094.40$ 50.18$ 225.00$ 1,625.18$ 75.37$ 2,176.81$ 359.66$ 199.63$ 586.30$ 16,251.39$

2009-2010 - Recreation Centre - Maintenance Breakdown - 1113301


2009/2010 – RECREATION OVAL MAINTENANCE COSTS

Wages Goods/Serv Electrical M &C Freight Electricity Plant

301 320 324 325 332 360 500 TOTALS Comments

JULY 583.55$ 43.50$ -$ -$ 30.73$ -$ 124.00$ 781.78$

AUGUST 2,575.30$ -$ -$ 1,787.83$ 60.22$ 42.59$ 211.50$ 4,677.44$ 325-Fertiliser & Sprinklers/Reticulation Parts

SEPTEMBER 1,451.58$ -$ -$ -$ -$ -$ 36.00$ 1,487.58$

OCTOBER 3,397.61$ -$ 100.00$ -$ 28.47$ 50.00$ 410.50$ 3,986.58$

NOVEMBER 2,958.23$ 122.73$ -$ 2,201.98$ 290.47$ -$ 313.00$ 5,886.41$ 325-Soil Testing, Fertiliser & Reticulation Parts

DECEMBER 1,968.11$ -$ -$ 596.98$ 32.00$ 96.32$ 157.50$ 2,850.91$ 325-Sprinkler/Reticulation Parts

JANUARY 6,303.44$ 3,672.36$ -$ -$ 183.00$ -$ 959.00$ 11,117.80$ 320-Oval Bore - Poly Pipe/Couplings/Valves

FEBRUARY 936.96$ -$ -$ 596.98-$ -$ 205.83$ 68.50$ 614.31$ 325-Credit Retic Parts

MARCH 2,127.97$ -$ -$ -$ -$ -$ 458.00$ 2,585.97$

APRIL 2,498.54$ -$ -$ 4.68$ -$ 251.88$ 188.50$ 2,943.60$

MAY 936.78$ -$ 45.00$ -$ -$ -$ 106.00$ 1,087.78$

JUNE 843.69$ -$ 739.45$ -$ -$ 97.27$ 75.45$ 1,755.86$ 324-Replace Switch Box on Light Pole

TOTALS 26,581.76$ 3,838.59$ 884.45$ 3,994.49$ 624.89$ 743.89$ 3,107.95$ 39,776.02$

2009-2010 - Recreation Oval - Maintenance Breakdown - 1113302

SHIRE OF MOUNT MAGNET EXPENDITURE 1113301 Recreation Centre Maintenance $16,251.39

1113302 Recreation Oval Maintenance $39,776.02

TOTAL 2009/2010 $56,027.41

50% Expenditure $28,013.71

GST 10% $ 2,801.37

DEPARTMENT OF EDUCATION INVOICE TOTAL $30,815.08


2010/2011 – RECREATION CENTRE MAINTENANCE COSTS

Wages Goods/Serv A/C Building Cleaning Electrical Plumbing Freight Electricity Gas Plant

301 320 321 322 323 324 329 332 360 361 500 TOTALS Comments

JULY 930.33$ 155.31$ -$ -$ 4.77$ -$ -$ -$ -$ -$ 48.00$ 1,138.41$

AUGUST 1,037.85$ -$ -$ 97.95$ 31.89$ -$ -$ -$ 276.65$ -$ 47.50$ 1,491.84$

SEPTEMBER 497.39$ 293.00$ -$ -$ 214.89$ -$ -$ 11.18$ -$ 50.91$ 4.00$ 1,071.37$ 320-Vandal/Graffiti Remover

OCTOBER 1,754.55$ 226.04$ 97.09$ -$ -$ -$ -$ -$ 456.13$ -$ 74.00$ 2,607.81$ 320-Fire Equipment Half Year Service

NOVEMBER 639.77$ 50.00$ -$ -$ -$ -$ -$ -$ -$ -$ 18.00$ 707.77$

DECEMBER 574.38$ -$ -$ -$ 12.99$ -$ -$ -$ 600.42$ -$ 24.00$ 1,211.79$

JANUARY 762.49$ -$ -$ -$ -$ -$ 1,330.00$ -$ -$ -$ 51.00$ 2,143.49$ 329-Repair Burst Water M ain

FEBRUARY 383.95$ 181.65$ -$ -$ 90.21$ -$ -$ -$ 691.09$ -$ 4.00$ 1,350.90$ 320-Locks & Keys

MARCH 696.55$ -$ -$ -$ -$ 332.50$ -$ -$ -$ -$ 6.00$ 1,035.05$ 324-Install Camera Cabling/Power Point

APRIL 107.31$ -$ -$ -$ 23.92$ -$ -$ -$ 606.00$ -$ -$ 737.23$

MAY 616.76$ 162.26$ -$ -$ -$ -$ 270.00$ -$ -$ -$ 2.00$ 1,051.02$ 320-Testing & Tagging 329-Unblock Sewer

JUNE 246.18$ 11.08$ -$ -$ -$ -$ -$ -$ 491.68$ -$ -$ 748.94$

TOTALS 8,247.51$ 1,079.34$ 97.09$ 97.95$ 378.67$ 332.50$ 1,600.00$ 11.18$ 3,121.97$ 50.91$ 278.50$ 15,295.62$

2010-2011 - Recreation Centre - Maintenance Breakdown - 1113301


2010/2011 – RECREATION OVAL MAINTENANCE COSTS

Wages Goods/Serv M &C Freight Electricity Plant

301 320 325 332 360 362 500 TOTALS Comments

JULY 680.56$ 37.50$ 2,479.55$ 227.45$ -$ 62.00$ 3,487.06$ 325-Fertilisers

AUGUST 3,732.13$ -$ -$ -$ 67.06$ 434.00$ 4,233.19$

SEPTEMBER 1,525.55$ 6,726.50$ -$ -$ -$ 166.50$ 8,418.55$ 320-Vertimoving of Recreation Oval

OCTOBER 2,748.87$ 100.00$ 174.48$ 51.40$ 193.85$ 32.30$ 376.00$ 3,676.90$ 325-Reticulation

NOVEMBER 1,018.51$ 1,685.00$ -$ -$ -$ -$ 159.50$ 2,863.01$ 320-Supply & Install Oval Light Globes

DECEMBER 935.33$ 797.06$ -$ 45.40$ 342.09$ -$ 100.00$ 2,219.88$ 320-Sprinklers/Reticulation Parts

JANUARY 3,183.78$ -$ -$ -$ -$ -$ 213.50$ 3,397.28$

FEBRUARY 1,752.07$ -$ -$ -$ 259.63$ -$ 105.00$ 2,116.70$

MARCH 2,119.85$ -$ -$ -$ -$ -$ 328.50$ 2,448.35$

APRIL 394.69$ -$ -$ -$ 281.31$ -$ 56.50$ 732.50$

MAY 248.49$ -$ -$ -$ -$ -$ 4.00$ 252.49$

JUNE 318.80$ -$ -$ -$ -$ -$ 37.50$ 356.30$

TOTALS 18,658.63$ 9,346.06$ 2,654.03$ 324.25$ 1,143.94$ 32.30$ 2,043.00$ 34,202.21$

2010-2011 - Recreation Oval - Maintenance Breakdown - 1113302

SHIRE OF MOUNT MAGNET EXPENDITURE 1113301 Recreation Centre Maintenance $15,295.62

1113302 Recreation Oval Maintenance $34,202.21

TOTAL 2010/2011 $49,497.83

50% Expenditure $24,748.92

GST 10% $ 2,474.89

DEPARTMENT OF EDUCATION INVOICE TOTAL $27,223.81


42

9.1.1.6 Resurfacing of Netball Basketball Courts

File: A371

Officer: Danelle Fauntleroy, Community Development Officer

Amended By: Nil


Date: 22th

August 2011

Application

To consider resurfacing of the netball/basketball courts

Background

The Mount Magnet netball/basketball courts are used by both the school and community for

sporting competition and also as a recreational activity for local youth.

Resurfacing of these courts was identified as a high priority in the 2008 Shire of Mount

Magnet Recreational Facilities Master Plan and funds have been allocated in this year’s

budget for the project.

Many netball/basketball courts are also marked for tennis and have removable poles for

tennis nets. Resurfacing of the courts will provide an opportunity to incorporate these items

into the existing courts, allowing tennis to be played in Mount Magnet.

Comment

Community Sport and Recreation Facilities Fund (CSRFF) Grants are available through the

Department of Sport and Recreation to cover one third of the cost of court resurfacing. Due

to our remote location and collocation of sporting facilities we may also be eligible for a

further development bonus which will take the CSRFF contribution to half of the total

project cost.

If successful we will be notified in October and can have the courts resurfaced over the

Christmas holidays.

Consultation

Mount Magnet Sports Group

Richard Malacari, Regional Manager Mid West, Department of Sport and Recreation

Simon Barras, Regional Officer Mid West, Department of Sport and Recreation

Janniel Harris, Coordinator Midwest Gascoyne Netball Region / Administrator, Tennis West

Mid West Zone

Statutory Environment

Nil

Policy Implications

Nil

Financial Implications

The cost of this project has been included in the Shire’s 2011/2012 budget

Strategic Implications

Nil

Voting Requirements


Simple Majority


Moved: Cr McGorman Seconded: Cr G Scott

That the Community Development Officer apply for Community Sport and Recreation

Facilities Funding to resurface the netball / basketball courts and that if the

application is successful, the courts be resurfaced and marked for netball, basketball

and tennis.



Moved: Cr W Scott Seconded: Cr McGorman

That items 9.1.1.2 to 9.1.1.6 be moved en block



9 CONFIDENTIAL BUSINESS

Nil

10 NEW BUSINESS

Cr Williams mentioned that the Councillor Telecommunications allowance had not been

paid – this was discussed and it was outlined that there is an upcoming election and our

current Councillors may not be re-elected.

Chairperson Cr W Scott discussed the upcoming funeral of Cr David Jones. A donation of

$5000 has been requested for this. This amount can be taken off the entertainment expenses

for Councillors. All Councillors support this request.

11 NEXT MEETING

The next Finance meeting will be held on Wednesday 5th

October 2011.

12 CLOSURE OF MEETING

This meeting closed at 11.45am.

13 CERTIFICATION BY CHAIRMAN

END OF FINANCE COMMITTEE MEETING MINUTES


9.2 MANAGEMENT AND POLICY

9.2.1 Royalties For Regions –Regional Project Allocations

File: FI - RFR


Amended By: Nil


Date: 18th

August 2011

Application:

For Council to consider the allocation of Royalties For Regions funding on Regional

Projects for 2011/12.

Background:

Council receives Royalties for Regions funding from the Country Local Government Fund.

These funds are in two components, one being for Shire Projects and the other portion being

for “Regional” projects. (Council’s funds for Shire Projects have been earmarked in

Council’s budget for upgrading the swimming pool toilets change rooms and include a

gymnasium).

Council also has to decide on regional projects that can be funded from funding set aside for

allocation to projects on a regional basis. (2010/2011 funding from this source was used to

carry out repairs and upgrading of the MRVC fence, a project all Shires in the region

supported.)

Together with other Shires in the Murchison Region, Council representatives will have to

meet and determine projects of Regional Significance for the region. I believe that this year

the process may be more complicated, as I understand that Meekatharra Shire will work

with Upper Gascoyne Shire to extend the seal on the Landor Road, Yalgoo Shire will work

with Morawa Shire to upgrade the Yalgoo to Morawa Road, Murchison Shire will join the

Upper Gascoyne Shire in improving their main road and Wiluna Shire will look to

Meekatharra to develop the Meekatharra to Wiluna Road.

This will leave Cue, Sandstone and Mt Magnet Shires to develop Projects.

One of the projects suggested by the CEO at Cue is for the Regional Funding to be used to

assist the Shires who have provided Self Help re broadcasting facilities (all in this Region I

believe) to change over to digital TV via Satellite. Initial cost estimates are between $75,000

and $125,000 per site.

However I have just learnt that Meekatharra and Mt Magnet Broadcaster sites will be

converted to Digital.

Comment:

Mt Magnet projects listed in Council’s Forward Capital Works Program and also listed as a

high priority in the Midwest Investment Plan include:

Airport Upgrade $1,000,000

Professional/Administration Centre for Shire

(Host relocation of Agencies) $2,000,000

Bidi Bidi Accommodation Safe House (Not in FCWP) $ 400,000

Mt Magnet Training Centre $3,000,000

Mt Magnet Badimia Café and Homemaker Centre $ 300,000


Mt Magnet Health Centre (Not in FCWP) $8,000,000

Medium priority

Mt Magnet Staff Housing Units $ 500,000

Low priority projects include:-

Mt Magnet Swimming Pool Upgrade $ 500,000

Refurbish Mt Magnet Regional Arts Centre $ 700,000

The Shire President and CEO will meet in Cue on 1st September 2011, with all other

Murchison Shires to decide the “Regional Projects” to be allocated Royalties for Regions

funding for 2011/12.

Consultation:

Brendin Flanigan MWDC


Local Government Act – General Provisions


Nil


Nil


Improved community facilities


Simple Majority


That Council agree to Nominate the above listed Projects for 2011/12 Royalties for

Regions Funding from the “Regional Projects” funding.

Cr W Scott left the meeting 1:37pm

Cr W Scott returned to the meeting 1:38pm

Moved: Cr W Scott Seconded: Cr Brand

That Council agree to nominate the following Projects for 2011/12 Royalties for

Regions Funding from the “Regional Projects” funding:-

Reseal Mount Magnet Airport $1,000,000

Regional Housing Project $ 500,000

Upgrade Swimming Pool $ 500,000

Professional Centre $1,000,000

Flexibility given to Council delegates to accept alternative regional projects.



9.2.2 Lot 60 Attwood Street Mount Magnet

File: A39


Amended By: Nil


Date: 12th

August 2011

Application:

In December 2010 Mr Steven Upham of Attwood Street Mt Magnet wrote to Council

advising that he was interested in purchasing vacant land next to lots 61 and 62 located on

the Eastern side of Attwood Street.

I believe that this matter was not referred to Council.

Background:

Council owns the freehold title of Lot 60 Attwood Street.

Comment:

This lot is located at the rear of vacant lots in Hepburn Street that I think may be earmarked

for a future Shire office complex. It was thought that this lot would be used for parking and

drainage of waste water from an office development.

If Council is interested in selling Lot 60, a valuation of this lot could be obtained before

disposal takes place

Consultation:

Bill Atyeo –EHO/BS


Local Government Act Section 3.58 sets out the conditions relating to the sale of Land


Nil


Minimal


Long term parking needs of the community


Simple Majority


Moved: Cr G Scott Seconded: Cr McGorman

That Council not sell Lot 60 Attwood Street.



9.2.3 Roads To Recovery Program

File: FI-GRRD


Amended By: Nil


Date: 8th

August 2011

Application:

The Australian Local Government Association has requested that Council write a letter to

the Prime Minister, Minister for Infrastructure and Transport, Leader of the Opposition and

Opposition Transport Spokesman to support Association’s campaign for increased and

ongoing Roads to Recovery program funding.

Background:

The Roads to Recovery Program commenced in 2000 and has had two extensions since then.

Currently the Roads to Recovery program is due to end in 2014. ALGA research indicates

that there is still a significant shortfall in the level of funding for local roads amounting to

about $1.2 billion annually.

Comment:

An extension of the Roads to Recovery Program is essential to this Shire, particularly as the

level of State funding for our roads is decreasing, partly because of the Mt Magnet-

Sandstone Road has been returned to State responsibility.

ALGA have forwarded draft letters for our use.

Consultation:

Cr Dowden


Local Government Act – General Provisions


Nil


Road funding levels have a significant effect on Council’s ability to maintain its road

network


Various


Simple Majority


Moved: Cr Jensen Seconded: Cr McGorman

That Council support the Australian Local Government Associations campaign for an

increase in funding and ongoing commitment past 2014 for the Roads to Recovery

Program, and letters be sent to appropriate Federal Members as requested.



9.2.4 Waive of Hire Costs – Recreation Centre

File: FI-DON


Amended By: Nil



Application:

To waive the hire fee for use of the Recreation Centre by Midwest Football Academy.

Background:

The Midwest Football Academy will be in Mount Magnet for two nights (15 and 16 August

2011) while the students run football clinics at the school as part of their Certificate 1 in

Sport and Recreation.

Comment:

Attached is a letter asking for the fee to be waived

Consultation:

Acting CEO Murray Brown


Nil


Nil


Hire of Recreation Centre costs


Attracting positive role models to Mount Magnet


Simple Majority


That Council agree to waive the Fee for hire/accommodation at the Recreation Centre

for the Midwest Football Academy on 15 and 16 August 2011.

The Budget amount for donations up to $500 is at the CEO’s discretion.


That this motion be let lie.


9.2.5 Partial Road Closure; Criddle Street, Mt Magnet

File: GB:DLI


Amended By: Nil



Application:

This matter is resubmitted for Council consideration as further information has been

obtained. This matter was raised at the July 2011 Ordinary Council Meeting and deferred

until further information was received.

Background:

Mr Geoffrey Schafer owns Lot 475 Criddle Street, Mt Magnet. He has applied to have a

portion of the road reserve in front of his property closed to bring the road reserve in line

with the adjacent lots. He then intends to apply for freehold title for the enlarged lot 475.

Mr Schafer has owned Lot 475 for a number of years. The lot has two old former railway

houses located on it.

Comment:

Since the last meeting I have found maps of the town which indicate that both the Power and

Water services are located. In this case both of these services are located on the opposite

side of the street to Lot 475.

In the case of Telstra Telephone services, there is a line servicing Lot 475 from the other

side of the street. We are carrying out a “Dial before you Dig” search to confirm our

findings relating to the location of services.

Enclosures

Copy of July Agenda item set out hereunder.

Consultation:

Bill Atyeo – EHS/BS


Local Government Act Section 3.50


Nil


Cost of advertising


This closure will clarify the road reserve area


Simple Majority




That Council advertise its intention to close portion of Criddle Street, adjoining Lot

475, subject to the location of public services within the lot.



9.2.6 Council Delegate to MRVC

File: CR- CMAS


Amended By: Nil



Application:

Due to the death of Cr David Jones, Council needs to nominate another delegate to the

Murchison Region Vermin Council.

Background:

Normally Council has two delegates to represent it on the Murchison Region Vermin

Council and past practice has been for that body to meet three or four times per year,

however with the recent Upgrading of the Fence funding being available the MRVC will

now be meeting monthly.

With the Shire of Cue at present being administered by a Commissioner and having no

Councillors, and the disqualification of Cr Howden (One of Meekatharra Shire delegates)

membership numbers have decreased.

Comment:

Council’s appointment of a delegate to the MRVC is to cover the period until 15th

October

2011.

I would recommend that Cr Greg Scott be appointed to fill this vacant position.

Consultation:

Cr Dowden

Cr Jensen


Local Government Act 1995


Nil


Nil


Nil


Absolute Majority


Moved: Cr Jensen Seconded: McGorman

That Cr Greg Scott be appointed as Council’s delegate to the Murchison Regional

Vermin Council.



9.3 HEALTH

9.3.1 Town Planning Application – TP03/11 for the Re- Commissioning of the Assay

Laboratory Facility

Location: Lot 484 Criddle Street

Applicant: Mt Magnet Gold NL

File Reference: A291

Disclosure of Interest: NIL

Date of Report: 16th

August 2011

Author: W.V. ATYEO

Environmental Health Officer/Building Surveyor

Signature of Author:

Senior Officer: Murray Brown

Chief Executive Officer

Summary:

Mt Magnet Gold NL (MMG) requests Shire planning approval for re-commissioning of the

Assay Laboratory facility at Lot 484, Criddle St, Mt Magnet, WA.

Background:

As part of the recommencement of mining operations at Mt Magnet, a local assay laboratory

is required by MMG to measure gold in samples for effective mine grade control and mill

operations. The presence of a local laboratory is critical to cost effective and timely

operation of the mine. Mt Magnet Gold will engage an established Laboratory services

company to operate the Laboratory on a contract basis.

The existing Laboratory Facility at Criddle St and owned by MMG, was used in the same

capacity for several years up until the closure of mining operations in 2007. This Facility

offers the best option for MMG to re-start the assaying services in Mount Magnet.

The facility consists of 2 large steel sheds, subdivided into a number of work areas, 1

transportable office unit, an ablutions block and two LPG gas containers. The total area of

buildings on the site is approximately 500m². The total area of the block is approximately

2,400m². The block is fenced with a 2m high wire mesh fence.

The land is zoned “Industrial” under the Mount Magnet Town Planning Scheme, and is

surrounded by “Industrial” zoned land.

Comments:

As stated the land is zoned “industrial” and I consider the use as a Laboratory (Assay

Laboratory) to be in the class of “Light Industry” and as such is a permitted use within the

zone. The development does not require licensing by the Department of Environment and

Conservation, but the general provisions of the Environmental Protection Act 1986 still

apply for the premises in that they are not permitted to cause environmental harm, pollution

etc.


The proponents have stated that lab is intended to be run on a day shift and evening shift

roster with work occurring between 6.00am and 12.00 midnight (18hrs). Two overlapping

shifts of 3 persons each will be employed. The work at the lab will involve the analysis of

samples for gold by Fire Assay. 4/5 of samples will be grade control samples generated

from drilling in the pits and 1/5 will be mill samples.

They have also stated in a written document that they are contracting the running of the lab

to SGS (previous operators of the lab) which has a noise management policy and manages

the hazard of noise in accordance with the National Code of Practice for Noise Management

and Protection of Hearing at Work [NOHSC:2009(2004)]. SGS OH&S management

includes routine testing of noise levels in the laboratory with follow up action plan for

identified issues in accordance with AS/NZS 1269.0:2005 – Occupational Noise

Management.

Further that the fire assay process utilises a lead litharge flux to extract gold from the

samples. This material is absorbed into cupels which are porous inert receptacles that are

immediately placed in sealed drums for safe disposal. Furnace glass is also collected

immediately into sealed drums for safe disposal.

The fire assay work area is isolated from other laboratory operations and ventilation exhaust

is extracted into the dust waste containment system where the waste is contained in sealed

drums for safe disposal. This waste management process is in accordance with Part 5

Hazardous substances, Subdivision 2 - Lead of the Occupational Safety and Health

Regulations 1996 WA. SGS fire assay operations and lead management are carried out in

accordance with:

National Code of Practice for the Control & Safe Use of Inorganic Lead at Work

[NOHSC:2015(1994)]

National Standard for the Control of Inorganic Lead at Work [NOHSC:1012(1994)]

SGS OH&S management conduct biological monitoring for lead in accordance with section

5.56 of the Occupational Safety and Health Regulations 1996 WA.

In regard to Dust Extraction & Management, All sample preparation work stations are

vented via the dust extraction system in which the dust particles are captured and deposited

into sealed drums for safe disposal.

SGS OH&S management conduct regular personal monitoring for inhalable and respirable

dusts and/or silica to ensure exposure levels do not exceed the occupational exposure

standards as set out in Exposure Standards for Atmospheric Contaminants in the

Occupational Environment (NOHSC:1003).

The management of Traffic and Vehicles is addressed by the use of one light vehicle will be

operated by the Lab contractor. A forklift will be used infrequently to unload consumable

items and possibly samples. Trucks will periodically visit the lab to deliver consumables or

remove waste.

One mine light vehicle will deliver grade control samples during the dayshift only (6am-

6pm) with between 1 and 3 visits per day. One mine light vehicle will deliver mill samples

over day and evening shifts, with between 2-4 visits per day. This means that vehicular

traffic will be at a minimum, and during acceptable hours of operation.

All wastes from the facility will consist of:


Crushed bulk sample – the remainders of the sample after assay. This material is the

same as waste rock generated by mining and will be removed to the mine site rubbish or

waste dump areas.

Lead contaminated cupels generated by the Fire Assay process, will be removed and

disposed of at the gold mines mill. This material is likely to be fed into the mill as addition

of lead to the CIL process is normally beneficial to the gold recovery process.

Hazardous Chemical Storage, Quantities & Licensing:

The analytical process involves the use of small amounts of laboratory chemicals, mainly

acids, and all the laboratory chemicals will be stored in lockable cabinets designed to

specification AS 3780-2008 – storage and handling of corrosive substances.

The refurbishment will entail:

General clean-up of site

Some surface work to prevent water inflow to sheds

Repair of evaporative air coolers

Repair of roller doors and one wall area

Installation of a new internal wall

Placement of a new transportable crib room and laundry/ablutions block

Upgrade of power to the site

I can see no impediments to Council approving the establishment of an Assay Laboratory on

Lot 484 Criddle Street, providing the operations are conducted as stated in the proponents

submission to Council.

Consultation:

Paul Anderson – DEC Midwest Region

Stephen Day – Ramelius Resources

Statutory Environment: Shire of Mount Magnet Town Planning Scheme Number 1


Nil

Financial Implications: Nil


Nil


Simple Majority




That Council:-

Approve the planning application from Mount Magnet Gold NL for the for re-

commissioning of the Assay Laboratory facility at Lot 484, Criddle St, Mt Magnet, in

compliance with the documents submitted with their application and with the following

conditions forming part of that approval:

1. The use hereby permitted shall not cause injury to or prejudicially effect the amenity

of the locality by reason of the processes carried on, the materials, goods and

machinery used and stored or by reason of the emission of smoke, electrical pulse

emissions, dust, fumes, odour, noise, vibration, waste product or otherwise.

2. The use of the premises as applied for shall not be changed or added to without the

consent of Council

3. No incinerator is to be provided or used on the site. All refuse shall be regularly

removed to the relevant minesite for handling and disposal. There is to be no waste

from these premises disposed off at the Shire landfill site.

4. All stormwater emanating from the lot is to be discharged to a legal point of disposal

so that it does not cross the boundaries of any adjacent lot or cause any detriment to

the adjacent lots.

5. The loading and unloading of vehicles and the delivery of goods or plant to and from

the site shall at all times be carried out wholly within the site.

6. All parking of business vehicles, and staff vehicles, will be within the boundaries of the

Lot 484 Criddle Street.

7. The surface of the land to be utilized for car parking shall be treated so as to prevent

loss of amenity to the neighbourhood by emission of dust and the discharge of drainage,

and practical means shall be installed to prevent damage to the fences of adjoining

properties.

8. The owner, the occupier and the manager of the premises shall at all times each make

reasonable endeavours to ensure that the premises do not create a nuisance and

annoyance to neighbours or otherwise disturb the amenity of the area.

9. No dangerous or hazardous goods are permitted to be stored on the leased land unless

the leasee has all the required permits from the appropriate authority, which clearly

indicates the approved method of storage in the area identified.

10. All exterior lights to the proposed buildings are to be so positioned, and shaded if

necessary, so that they are not considered to be hazardous to road users and adjacent

premises.



9.4 WORKS

9.4.1 Tender For Maintenance Truck

File: Tender Register

Officer: Bradden Corlett – Works Manager

Amended By: Nil


Date: 5th

August 2011

Application:

To accept a tender 11/12-02 for the supply of a 4 x 2 Diesel Flat Top Truck to carry out the

road Maintenance.

Background:

Tenders were called for the supply of a 4 x 2 Diesel Flat Top Truck to carry out the road

Maintenance.

Comment:

Two compliant tenders were received by the due date.

I recommend that Purcher-International be granted the tender 11/12-02 for the supply of a

4x2 Diesel Flat Top Truck. Purcher-International is based in Geraldton and if warranty work

or repairs are required Mt Magnet is 335 kilometres from Geraldton.

Consultation:

Bradden Corlett – Works Manager


Local Government Tender Regulations


Nil


Budget Provision 2011/12


Nil


Simple Majority


Moved: Cr W Scott Seconded: Cr Brand

That council accepts the tender 11/12-02 from Purcher-International for the supply of

a 4 x 2 Diesel Flat Top Truck in the sum of $91,940 less the trade in $36,300 plus on

road cost $650 change over $56,290.



TENDER: 11/12-02

COMPANY BODY TYPE MODEL EXCLUSIVE GST GST INCLUDES GST

Purcher-International- Geraldton

4x2 Diesel Flat Top Truck FK61FH1RFAG $83,582 $8,358 $91,940

Trade-In 2007 Isuzu FRR500 $33,000 $3,300 $36,300

Change Over $50,582 $5,058 $55,640

On Road Cost $650

CHANGE OVER $56,290

WA Hino - Perth 4x2 Diesel Flat Top Truck FE7JJMA-QAU $116,093.25 $11,609.33 $127,702.58

Trade-In 2007 Isuzu FRR500 $32,000 $3,200 $35,200

$84,093.25 $8,409.33

CHANGE OVER $92,502.58


9.5 TOURISM

9.5.1 Tourism Information Compendiums

File: CO-TOUR


Amended By: Nil


Date: 18th

August 2011

Application

To consider Information folders (Compendiums) for accommodation sites.

Background

Compendiums are presented in most accommodation sites offering an invaluable service

helping to support local business and promote the tourism industry.

Comment

The Shire of Mount Magnet Compendium has been a project of the Tourism Development

Officer and presented to the Tourism Advisory Committee (TAC) five times for review.

Due to these reviews accommodation sites have gone without this valuable resource for the

past seven months.

Consultation

Acting Chief Executive Officer Murray Brown

Statutory Environment

Nil

Policy Implications

Nil

Financial Implications

Cost will be $315.00 for 60 Compendiums. Cost Includes coloured A4 prints and folders

Strategic Implications

Nil

Voting Requirements

Simple Majority


Acting CEO Mr Murray Brown left the meeting 2.10pm

Acting CEO Mr Murray Brown returned to the meeting 2.11pm

Moved: Cr G Scott Seconded: Cr Williams

That standing orders be suspended.


That standing orders be resumed.



That Council agree to the production and distribution of the Information

Compendiums to Mount Magnet accommodation venues as amended.


Cr Jensen left the meeting 3.05pm

Cr Jensen returned to the meeting 3.06pm

The Shire President allowed a question from the public –

Mr Paul Noble expressed his concern in regards to the sewerage being pumped near the

creek, this could lead to health problems.

Moved: Cr W Scott Seconded: Cr Williams

That the meeting be adjourned for 10 minutes from 3.15pm


10 CONFIDENTIAL BUSINESS


That the meeting be closed to the Public.


10.1 Confidential Item 1


10.2 Confidential Item 2



That the meeting be re-opened to the public.



11 NEW BUSINESS

LATE ITEM

11.1 Control of Goats on Council Land/Reserves

File: LE - LLS Officer: Murray Brown – Acting Chief Executive Officer

Amended By: Nil


Date: 2011

Application:

To amend Council Property Local Laws to include a clause that, without permission from

Council, no one is to take goats from or onto or remove goats from any Council controlled

land.

Background:

I am aware that there has been a problem of people using Town Common Reserves for the

catching, yarding and trucking goats from various Council controlled land.

Comment:

Determining exactly what is in Council’s existing Property Local Law is difficult as Council

adopted a copy of the Shire of Exmouth Local Law on Property with minor amendments.

Council Property Local Laws relating to Council property is the only way that Council and

or the Police can enforce the indiscriminate use of Council controlled land for this

sometimes illegal activity. (Moving goats from adjoining pastoral leases). This Local Law

requires the use of Permits before most activities can be carried out on Council property.

Council has a number of other options in this regard:

1. Review and adopt a new Local Law relating to Property.

2. Endeavour to amend Council’s existing Property Local Law.

3. Prepare a new Local Law relating specifically to Goats

All of the above options have the same public advertising period and all will take up to six

months before any new Local Law or an amendment comes into effect.

Consultation:

Sgt Noel Minnock

Bill Atyeo

Cr Will Scott

Chris Liversage – Consultant who reviewed Council’s Local Laws in March 2011.


Local Government Act Sections 3.12 to 3.15


Nil


Nil



Nil


Simple Majority


Moved: Cr G Scott Seconded: Cr Jensen

That Council authorise the Chief Executive Officer to liaise with Cr Will Scott and the

local Police on this issue.

Council Resolution: 2011-08-16 CARRIED 7/0


NEW BUSINESS CONTINUED

Cr Brand asked if we could request to meet Ramelius Resources to get to know them –

Acting CEO Mr Murray Brown responded.

Cr Brand reported that Laurie Street & Attwood Street still have water pooling problems.

Cr McGorman enquired in regards to the Sport & Recreation Officer position – being

readvertised in the Guardian and the Western Australian.

Cr Williams expressed concern in regards to the Nursing Post being closed lately on a

regular basis.

Cr Williams raised the Garden Competition – who will be willing to do the judging, and it

has to be done soon. Cr Williams & Cr McGorman to be the judges.

Cr Williams spoke in regards to the Early Rates Incentive Prizes – we should look at

changing to vouchers to larger stores.

Cr Williams also spoke about the festival – could we clean up the streets and our business

fronts.

Cr W Scott would like to put up a proposal to our Works Manager to put up a work program

on our roads – we need a 5 year plan.

Cr Brand enquired as to the works carried out at the Museum.

Cr Dowden suggested at the next Executive Meeting a bus trip should be carried out.

12 NEXT MEETING

The next meeting to be held on 23 September 2011.

13 CLOSURE OF MEETING

This meeting closed at 4.15pm.

14 CERTIFICATION BY CHAIRMAN

Confirmed this day 23 September 2011

____________________________

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