short kee of excel

8/8/2019 Short Kee of Excel

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Ctrl+Z Undo

Ctrl+C

Enter,Ctrl+V

Ctrl+X

Copy,

Paste,Multiple Paste,

CutCtrl+F,

Ctrl+H

Find,

Find&Replace

Ctrl+P,Ctrl+S, Ctrl+F4, Alt+F4

Print,Save, Close,

CloseExcel

Ctrl+Arrow Moveto edge of region

Ctrl+* Selectcurrent region

Ctrl+A Select

all cells

Ctrl+Home

Ctrl+End

Select

A1,Select

last cell in used range

Ctrl+Shift+End Select

from active cell to last cell in used range.

Ctrl+Shift+Home Selectfrom active cell to A1

Ctrl+PageDown

Ctrl+PageUp

Moveto the next sheet,

Moveto the previous sheet

Ctrl+Tab Moveto next open workbook

Ctrl+N Open

new workbook

Shift+F11 Insert

new worksheet

Shift+F3 Pastefunction window

=+FunctionName+Ctrl+A Insert

new function

Alt+F11 OpenVBE

Ctrl+Shift+Enter Arrayformula


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Ctrl+F3,F3

Definename, Paste name

Ctrl+SpacebarShift+Spacebar

Selectcolumns, Select rows

Ctrl+1,

Ctrl+B, Ctrl+U

Format

cells, Bold, UnderlineCtrl+;

, Ctrl+shift+:

Current

date, Current time

y

Google Instant Search

y Word 2010y Excel 2010

y Photoshop CS5

y Popular

y Firefox 3

y Windows 7

y Chrome

y GMail

y OneNote 2010

y Internet Explorer 8

y VLC Media Player

y Ubuntu Desktop 9

y PowerPoint 2007

y Outlook 2010

y Windows Media Player 11

y Site

y Show All

y About/Blog

y Comments/Discuss

Excel 2007

2010


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win

Please go over to the new updated Shortcut List for Excel 2010, Shortcuts are compatible with

2007Excel 2007 Shortcuts (win)

hide all show all print

1. Navigating in Worksheets and Selecting Cells

2. Format Cells

3. Function keys in Excel 2007

4. CTRL Combinations in Excel 2007

5. Smart-Art Graphics: Work with shapes

6. Smart-Art Graphics : Work with Text7. Microsoft Clip Organizer shortcuts

8. Work with the Excel Ribbon

1. Navigating in Worksheets and Selecting Cells

ctrl+shift++Insert a new row or column (after the current row is selected with shift+space, or col

selected with ctrl+space

arrow left, arrow

right,arrow up, arrowdown

Move one cell up, down, left, or right in a worksheet.

ctrl + arrow keys Moves to the edge of the current data region

shift + arrow keys Extends the selection of cells by one cell.

ctrl+shift+arrow keysExtends the selection of cells to the last nonblank cell in the same column or row as

cell, or if the next cell is blank, extends the selection to the next nonblank cell

backspaceDeletes one character to the left in the Formula Bar. Also clears the content of the ac

cell editing mode, it deletes the character to the left of the insertion point

deleteRemoves the cell contents (data and formulas) from selected cells without affecting

or comments. In cell editing mode, it deletes the character to the right of the insertio

endMoves to the cell in the lower-right corner of the window when SCROLLLOCK is turn

selects the last command on the menu when a menu or submenu is visible.

ctrl+endMoves to the last cell on a worksheet, in the lowest used row of the r ightmost used c

cursor is in the formula bar, CTRL+END moves the cursor to the end of the text

ctrl+shift+end in

worksheetExtends the selection of cells to the last used cell on the worksheet (lower-right corn


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ctrl+shift+end in formula

bar

Selects all text in the formula bar from the cursor position to the endthis does not

height of the formula bar.

enter Completes a cell entry and selects the cell below

shift+enter Completes a cell entry and selects the cell above.

ctrl+enter Completes a cell entry and stays in the same cellalt+enter Starts a new line in the same cell

esc

Cancels an entry in the cell or Formula Bar. Closes an open menu or submenu, dialog

message window. It also closes full screen mode when this mode has been applied, a

normal screen mode to display the Ribbon and status bar again.

home

Moves to the beginning of a row in a worksheet. Moves to the cell in the upper-left c

window when scroll lock is turned on. Selects the first command on the menu when

submenu is visible.

ctrl+home Moves to the beginning of a worksheet.

ctrl+shift+home Extends the selection of cells to the beginning of the worksheet

page down Moves one screen down in a worksheet.

alt+page down Moves one screen to the right in a worksheet.

ctrl+page down Moves to the next sheet in a workbook.

ctrl+shift+page down Selects the current and next sheet in a workbook

page up Moves one screen up in a worksheet.

alt+page up Moves one screen to the left in a worksheet.

ctrl+page up Moves to the previous sheet in a workbook.

ctrl+shift+page up Selects the current and previous sheet in a workbook

spacebar In a dialog box, performs the action for the selected button, or selects or clears a che

ctrl+spacebar Selects an entire column in a worksheet.

shift+spacebar Selects an entire row in a worksheet.

ctrl+shift+spacebar Selects the entire worksheet.

tabMoves one cell to the right in a worksheet. Moves between unlocked cells in a prote

worksheet. Moves to the next option or option group in a dialog box.

shift+tab Moves to the previous cell in a worksheet or the previous option in a dialog box.

ctrl+tab Switches to the next tabin dialog box

ctrl+shift+tab Switches to the previous tabin a dialog box.

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2. Format Cells

ctrl+1 Format cells dialog.


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ctrl+b (or ctrl+2) Apply or remove bold formatting.

ctrl+i (or ctrl+3) Apply or remove italic formatting.

ctrl+u (or ctrl+4) Apply or remove an underline.

ctrl+5 Apply or remove strikethrough formatting.

ctrl+shift+& Apply the outline border.

ctrl+shift+_(underscore) Remove outline borders.

ctrl+shift+fDisplay the Format Cells with Fonts Tab active. Press tab 3x to get to font-size. Used

be ctrl+shift+p, but that seems just get to the Font Tabin 2010.

alt+' (apostrophe / single

quote)Display the Style dialog box.

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3. Function keys in Excel 2007

f1 Displays the Microsoft Office Excel Help task pane.

ctrl+f1 Displays or hides the Ribbon, a component of the Microsoft Office Fluent user interf

alt+f1 Creates a chart of the data in the current range.

alt+shift+f1 Inserts a new worksheet.

f2Edits the active cell and positions the insertion point at the end of the cell contents.

the insertion point into the Formula Bar when editing in a cell is turned off.

shift+f2 Adds or edits a cell comment.

ctrl+f2 Displays the Print Preview window.

f3 Displays the Paste Name dialog box.

shift+f3 Displays the Insert Function dialog box.

f4 Repeats the last command or action, if possible.

ctrl+f4 Closes the selected workbook window.

f5 Displays the Go To dialog box.

ctrl+f5 Restores the window size of the selected workbook window.

f6

Switches between the worksheet, Ribbon, task pane, and Zoom controls. In a worksh

been split (View menu, Manage This Window, Freeze Panes, Split Window command

the split panes when switching between panes and the Ribbon area.

shift+f6 Switches between the worksheet, Zoom controls, task pane, and Ribbon.

ctrl+f6 Switches to the next workbook window when more than one workbook window is o

f7 Displays the Spelling dialog box to check spelling in the active worksheet or selected

ctrl+f7Performs the Move command on the workbook window when it is not maximized. Ukeys to move the window, and when finished press ENTER, or ESC to cancel.


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f8Turns extend mode on or off. In extend mode, Extended Selection appears in the sta

the arrow keys extend the selection.

shift+f8 Enables you to add a nonadjacent cell or range to a selection of cells by using the ar

ctrl+f8Performs the Size command (on the Control menu for the workbook window) when

not maximized.

alt+f8 Displays the Macro dialog box to create, run, edit, or delete a macro.

f9 Calculates all worksheets in all open workbooks.

shift+f9 Calculates the active worksheet.

ctrl+alt+f9calculates all worksheets in all open workbooks, regardless of whether they have cha

the last calculation.

ctrl+alt+shift+f9Rechecks dependent formulas, and then calculates all cells in all open workbooks, in

not marked as needing to be calculated.

ctrl+f9 Minimizes a workbook window to an icon.

f10 Turns key tips on or off.

shift+f10 Displays the shortcut menu for a selected item.

alt+shift+f10Displays the menu or message for a smart tag. If more than one smart tag is present

to the next smart tag and displays its menu or message.

ctrl+f10 Maximizes or restores the selected workbook window.

f11 Creates a chart of the data in the current range.

shift+f11 Inserts a new worksheet.

alt+f11Opens the Microsoft Visual Basic Editor, in which you can create a macro by using Vi

Applications (VBA).

f12 Displays the Save As dialog box.

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4. CTRL Combinations in Excel 2007

ctrl+shift+( Unhides any hidden rows within the selection.

ctrl+shift+) Unhides any hidden columns within the selection.

ctrl+shift+& Applies the outline border to the selected cells.

ctrl+shift+_ Removes the outl

ine

border from the selected cells.

ctrl+shift+~ Applies the General number format.

ctrl+shift+$ Applies the Currency format with two decimal places (negative numbers in parenthe

ctrl+shift+% Applies the Percentage format with no decimal places.

ctrl+shift+^ Applies the Exponential number format with two decimal places.

ctrl+shift+# Applies the Date format with the day, month, and year.


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ctrl+shift+@ Applies the Time format with the hour and minute, and AM or PM.

ctrl+shift+!Applies the Number format with two decimal places, thousands separator, and minu

negative values.

ctrl+shift+*Selects the current region around the active cell (the data area enclosed by blank row

columns). In a PivotTable, it selects the entire PivotTable report.

ctrl+shift+: Enters the current time.

ctrl+shift+" Copies the value from the cell above the active cell into the cell or the Formula Bar.

ctrl+shift++ Displays the Insert dialog box to insert blank cells.

ctrl+- Displays the Delete dialog box to delete the selected cells.

ctrl+; Enters the current date.

ctrl+` Alternates between displaying cell values and displaying formulas in the worksheet.

ctrl+' Copies a formula from the cell above the active cell into the cell or the Formula Bar.

ctrl+1 Displays the Format Cells dialog box.

ctrl+2 Applies or removes bold formatting.

ctrl+3 Applies or removes italic formatting.

ctrl+4 Applies or removes underlining.

ctrl+5 Applies or removes strikethrough.

ctrl+6 Alternates between hiding objects, displaying objects, and displaying placeholders fo

ctrl+8 Displays or hides the outline symbols.

ctrl+9 Hides the selected rows.

ctrl+0 Hides the selected columns.

ctrl+aSelects the entire worksheet. If the worksheet contains data, CTRL+A selects the currPressing CTRL+A a second time selects the current region and its summary rows. Pre

CTRL+A a third time selects the entire worksheet.

ctrl+shift+aInserts the argument names and parentheses when the insertion point is to the right

name in a formula.

ctrl+b Applies or removes bold formatting.

ctrl+c Copies the selected cells.

ctrl+c Followed by another CTRL+C displays the Clipboard.

ctrl+dUses the Fill Down command to copy the contents and format of the topmost cell of

range into the cells below.

ctrl+f Displays the Find and Replace dialog box, with the Find tab selected.

ctrl+shift+f Opens the Format Cells dialog box with the Font tab selected.

ctrl+g Displays the Go To dialog box.

ctrl+h Displays the Find and Replace dialog box, with the Replace tab selected.

ctrl+i Applies or removes italic formatting.


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ctrl+kDisplays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink dial

selected existing hyperlinks.

ctrl+n Creates a new, blank workbook.

ctrl+o Displays the Open dialog box to open or find a file.

ctrl+shift+o Selects all cells that contain comments.ctrl+p Displays the Print dialog box.

ctrl+shift+p Opens the Format Cells dialog box with the Font tab selected.

ctrl+rUses the Fill Right command to copy the contents and format of the leftmost cell of

range into the cells to the right.

ctrl+s Saves the active file with its current file name, location, and file format.

ctrl+t Displays the Create Table dialog box.

ctrl+u Applies or removes underlining.

ctrl+shift+u Switches between expanding and collapsing of the formula bar.

ctrl+vInserts the contents of the Clipboard at the insertion point and replaces any selectio

only after you have cut or copied an object, text, or cell contents.

ctrl+alt+vDisplays the Paste Special dialog box. Available only after you have cut or copied an

or cell contents on a worksheet or in another program.

ctrl+w Closes the selected workbook window.

ctrl+x Cuts the selected cells.

ctrl+y Repeats the last command or action, if possible.

ctrl+z Uses the Undo command to reverse the last command or to delete the last entry tha

ctrl+shift+

z

Uses the Undo or Redo command to reverse or restore the last automatic correction

AutoCorrect Smart Tags are displayed.

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5. Smart-Art Graphics: Work with shapes

tab Select the next element in a SmartArt graphic.

shift+tab Select the previous element in a SmartArt graphic.

ctrl+a Select all shapes.

esc Remove focus from the selected shape.

arrow up Nudge the selected shape up.

arrow down Nudge the selected shape down.

arrow left Nudge the selected shape left.

arrow right Nudge the selected shape right.

enter or f2 Edit text in the selected shape.


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delete or backspace Delete the selected shape.

ctrl+x orshift+delete Cut the selected shape.

ctrl+c Copy the selected shape.

ctrl+v Paste the contents of the Clipboard.

ctrl+z Undo the last action.

shift+arrow right Enlarge the selected shape horizontally. Add ctrl for moving pixel-by-pixel.

shift+arrow left Reduce the selected shape horizontally. Add ctrl for moving pixel-by-pixel.

shift+arrow up Enlarge the selected shape vertically. Add ctrl for moving pixel-by-pixel.

shift+arrow down Reduce the selected shape vertically. Add ctrl for moving pixel-by-pixel.

alt+arrow right Rotate the selected shape to the right. Add ctrl for moving pixel-by-pixel.

alt+arrow left Rotate the selected shape to the left. Add ctrl for moving pixel-by-pixel.

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6. Smart-Art Graphics : Work with Text

arrow left Move one character to the left.

arrow right Move one character to the right.

arrow up Move up one line.

arrow down Move down one line.

ctrl+arrow left Move one word to the left.

ctrl+arrow right Move one word to the right.

ctrl+arrow up Move one paragraph up.

ctrl+arrow down Move one paragraph down.

end Move to the end of a line.

home Move to the beginning of a line.

ctrl+end Move to the end of a text box.

ctrl+home Move to the beginning of a text box.

ctrl+x Cut selected text.

ctrl+c Copy selected tex

t.ctrl+v Paste selected text.


backspace Delete one character to the left.

ctrl+backspace Delete one word to the left.

delete Delete one character to the right.


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ctrl+delete Delete one word to the right.

alt+shift+arrow right Promote the selected text.

alt+shift+arrow left Demote the selected text.

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7. Microsoft Clip Organizer shortcuts

ctrl+arrow

left orctrl+arrow rightMove forward or backward one word in the Search text box.

alt+c Displays the Collection List task pane.

alt+s Displays the Search task pane.

alt+h Open Help.

arrow keys Move left and right, up and down, among collect

ions or cl

ips.

shift+arrow keys Select additional clips after one clip has been selected.

ctrl+a Select all clips on the current page.

ctrl+c Copy (select a clip and move it to the clipboard).

ctrl+v Paste (paste from the clipboard to Clip Organizer).

delete Delete selected clip or category.

home Move to the beginning of a row and select the first item.

end Move to the end of a row and select the last item.

shift+f10 Display a shortcut menu for a collection, clip, or link (same as right click).

esc Exit a dialog box.

tab and shift+tab Shift focus forward and backward between different areas of a dialog box.

alt+spacebar Open the shortcut menu of a dialog box.

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8. Work with the Excel Ribbon

alt or f10Select the active tab of the Ribbon and activate the access keys. . Press either of thes

to move back to the document and cancel the access keys.

alt or f10 to select the

active tab, and thenarrow

left orarrow right

Move to another tab of the Ribbon.

ctrl+f1 Minimize or restore the Ribbon.

shift+f10 Display the shortcut menu for the selected command.


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f6Move the focus to select either Active tab of the Ribbon, View Status bar at bottom

or document

alt or f10, and

thentab or shift+tabMove the focus to each command in the Ribbon, forward or backward.

arrow down, arrow

up,arrow left, orarrowright

Move down, up, left, or right among the items in the Ribbon.

spacebar or enter Activate the selected command or control in the Ribbon.

spacebar or enter Open the selected menu or gallery in the Ribbon.

enter Activate a command or control in the Ribbon so you can modify a value.

enter Finish modifying a value in a control in the Ribbon, and move focus back to the docu

f1Get help on the selected command or control in the Ribbon. (If no Help topic is asso

the selected command, the Help table of contents for that program is shown instead

Outlook 2010 Shortcuts (win)


1. Main Outlook Features

2. Messages in Main View

3. Messages in Compose View4. Create Items

5. Calendar Shortcuts

6. Contacts Shortcuts

7. Tasks Shortcuts

8. Business Card View

9. Other Outlook 2010 Shortcut

1. Main Outlook Features

ctrl+1 Switch to Mail

ctrl+2 Switch to Calendar


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ctrl+3 Switch to Contacts

ctrl+4 Switch to Tasks

ctrl+5 Switch to Notes

ctrl+6 Switch to Folder List in Navigation Pane

ctrl+7 Switch to Shortcuts

ctrl+shift+b Open Address Book

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2. Messages in Main View

2.1. Main Window

tab/shift+tabCycle forward /backward between screen elements (Navigation Pane, Message L

Reading Pane)

ctrl+shift+i Go to Inbox folder

ctrl+shift+o Go to Outbox folder

ctrl+y Go to another folder as specified

f3 or ctrl+e Go to Search box

ctrl+m or f9 Check for new messages

alt+arrow

left /alt+arrow rightGo back to previous view / forward to next view

ctrl+n Create new message

ctrl+shift+m Create new message (from any Outlook view)


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2.2. Navigation Pane

arrow up /arrow downNavigate downward / navigate upward in Navigation Pane. Press space or entert

Press shift+tab and/or tab to jump between Message List and Navigation Pane

arrow left /arrow right Collapse or expand group in message list

a...zJump to folder with letter typed. If more than one folder exists, immediately cont

second or third letter until reaching folder

f2 Rename folder

del Delete folder

2.3. Message List and Single Messages

tab/shift+tabCycle forward / cycle backward between Screen Elements (e.g. Navigation Pane

List, Search, Reading Pane)

arrow down /arrow up Move down / move up between messages

arrow left /arrow right Collapse / expand groups (e.g. week)

shift+arrow

down /shift+arrow up

Select multiple adjacent messages

press and hold ctrl,arrow

up/arrow

downand space

Select multiple non-adjacent messages

ctrl+shift+v Move message to folder

insert Add Quick Flag to message

ctrl+shift+g Add Custom Flag to message

ctrl+alt+j Mark message as not junk

ctrl+q / ctrl+u Mark as read or unread


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ctrl+alt+m Mark for Download

ctrl+alt+u Clear Mark for Download

ctrl+shift+wDisplay blocked content menu. Press ctrl+shift+w, then p to download blocke

pictures/images.

alt+enter Show email properties

ctrl+shift+s Post to folder

ctrl+shift+y Copy item to folder

spacebar/shift+spacebar Page down / page up through message text in Reading Pane

enter Open message

ctrl+ . / ctrl+, Jump to next/previous message (in single message view)

ctrl+p Print Message

MostShortcuts workin Message Listand when viewingsingle messages

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3. Messages in Compose View

3.1. Manage Messages

tab Cycle between To, Cc, Subject, and Message Body

alt+m Choose From account from which to send message

alt+u Jump to subject

alt+s Send

ctrl+s or shift+f12 Save Message


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f12 Save Message as

ctrl+click Jump to URI while in edit mode

ctrl+k Insert hyperlink

alt+n, then af Attach File / Insert File

3.2. Format Message Body

ctrl+x / ctrl+c /ctrl+v Cut/ copy/ paste

alt+o Display Format menu

ctrl+shift+p Display Font dialog box

shift+f3 Switch case between all upper, all lower, and first letter upper.

ctrl+shift+k Switch case to/from small capitals

ctrl+b Switch format to/from bold

ctrl+i Switch format to/from italic

ctrl+u Switch format to/from underline

ctrl+shift+l Add/remove bullets

ctrl+l Align left

ctrl+r Align r ight

ctrl+e Align center

ctrl+t/ctrl+shift+t Increase / decrease indent

ctrl+[/ ctrl+] Increase / decrease font size (or use or ctrl+shift+


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ctrl+spacebar Clear formatting (or use ctrl+shift+z)

ctrl+shift+h Delete next word

ctrl+shift+j Stretch paragraph to fit between margins

ctrl+shift+s Apply styles

ctrl+t Create hanging indent

ctrl+shift+t Reduce hanging indent

ctrl+k Insert hyperlink

ctrl+q Remove paragraph formatting

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4. Create Items

ctrl+shift+a Create appointment

ctrl+shift+c Create contact

ctrl+shift+l Create distribution l ist

ctrl+shift+x Create fax

ctrl+shift+e Create folder

ctrl+shift+j Create Journal entry

ctrl+shift+q Create meeting request

ctrl+shift+m Create message

ctrl+shift+n Create note


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ctrl+shift+h Create new Microsoft Office document

ctrl+shift+s Post to this folder

ctrl+t Post reply in this folder

ctrl+shift+p Create Search Folder

ctrl+shift+k Create task

ctrl+shift+u Create task request

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5. Calendar Shortcuts

5.1. Create and Manage Appointments

tab / shift+tab Select next/ select previous appointment in Calendar View

ctrl+n Create new appointment (when in Calendar)

ctrl+shift+a Create new appo

intment (

in any Outlook v

iew)

ctrl+shift+q Create new meeting request

ctrl+g Set up recurrence for an appointment or task

tab / shift+tab Jump to next / previous input field

ctrl+f Forward an appointment or meeting

ctrl+r Reply to meeting request with message

ctrl+shift+r Reply All to meeting request with message


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5.2. Calendar Views

ctrl+alt+1 Switch to Day view

ctrl+alt+2 Switch to Work Week view

ctrl+alt+3 Switch to Full Week view

ctrl+alt+4 Switch to Month Week view

alt+1...0 View from 1 through 10 days

5.3. Navigate Calendar

ctrl+tab or f6 Move between Calendar, TaskPad, and Folder List

tab / shift+tab Select next/ select previous appointment

arrow left /arrow right Go to previous / next day

arrow up /arrow down Go up / down in current view

home / end Go to beginning/end of current view

page up / page down Jump one page up/ one page down

shift+arrow

up /shift+arrow downDay View: Extend / reduce selected time

alt+arrow

down /alt+arrow upGo to same day in next / previous week

alt+page

down /alt+page up

Go to next or previous month

alt+home /alt+end Go to start or end of week

ctrl+g Go to date

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6. Contacts Shortcuts

f3 or ctrl+e Find contact or other item

f11 Enter name in Search Address Books box

shift+letter In Table or List view of contacts, go to first contact that starts with specific letter

ctrl+a Select all contacts

ctrl+f Create new message addressed to selected contact

ctrl+j Create J ournal entry for selected contact

ctrl+n Create new contact (when in Contacts)

ctrl+shift+c Create new contact (from anyOutlook view)

ctrl+o orctrl+shift+enter Open contact form for selected contact

ctrl+shift+l Create new distribution l ist

ctrl+p Print

f5 Update list of distribution list members

ctrl+y Go to different folder

ctrl+shift+b Open Address Book

ctrl+shift+f Use Advanced Find

ctrl+shift+. In an open contact, open next contact listed

esc Close contact

ctrl+shift+x Open Web page for selected contact (if one is included)


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alt+d Open Check Address dialog box

alt+shift+1 .. 3 In contact form, under Internet, display message 1 .. 3 information

ctrl+shift+d Dial new call

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7. Tasks Shortcuts

alt+f2 Show or hide To-Do Bar

alt+c Accept task request

alt+d Decline task request

ctrl+e Find task or other item

ctrl+y Open Go to Folder dialog box

ctrl+n Create new task (when in Tasks)

ctrl+shift+k Create new task (from anyOutlook view)

ctrl+shift+u Create new task request

ctrl+o Open selected item

ctrl+p Print selected item

ctrl+a Select all items

ctrl+d Delete selected item

ctrl+f Forward task as an attachment

shift+tab Switch between Navigation Pane, Tasks list, and To-Do Bar


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ctrl+j Open selected item as Journal item

ctrl+z Undo last action

insert Flag an item or mark complete

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8. Business Card View

a-zOne or more letters of name that card is filed under or name of field that you are so

select specific card in list

arrow up / arrow down Select previous / select next card

home / end Select first / select last card in list

page up / page down Select first card on current page / next page

arrow right / arrow left Select closest card in next / previous column

ctrl+spacebar Select or cancel selection of active card

shift+arrow

up /shift+ arrow downExtend selection to previous / next card

ctrl+shift+arrow

up /ctrl+shift+arrow

down

Extend selection to previous or next card, regardless of starting point

shift+home /shift+end Extend selection to first / last card in list

shift+pageup /shift+page down

Extend selection to first / last card on previous page

tab / shift+tab Move to next / move to previous field

enter Move to next field, or add line to multiline field


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shift+enter Move to previous field without leaving active card

f2 Display insertion point in active field to edit text

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9. Other Outlook 2010 Shortcut

ctrl+alt+s Define Send/Receive groups

shift+f9 Start send/receive for current folder, retrieving full items (header, item, and any attac

ctrl+b Display Send/Receive progress when send/receive is in progress

ctrl+alt+shift+f12 Save Form Design

ctrl+shift+f11 Save Form Data

ctrl+n when on InfoPath

folder.Create new InfoPath form

ctrl+shift+w Select Message InfoBar and, if available, show menu of commands

alt+f11 Open Visual Basic Editor

alt+f8 Play Macro

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PowerPoint 2007 Shortcuts (win)


1. Show PowerPoint Presentation with Shortcuts

2. Work with Text and Objects

3. Basic Text Navigation and Formatting

4. Change Fonts and Formatting

5. Manage Open and Save As dialog boxes

6. PowerPoint Taks Panes

7. Move around in Tables


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8. Manage Smart Tags

9. Microsoft Office basics applicable to PowerPoint 2007

10.Work with Dialog Boxes

11.Work with the Selection pane.

1. Show PowerPoint Presentation with Shortcuts

f5 Start the presentation from the beginning.

n, enter, page

down,arrow right,arrow

down, orspacebar

Perform the next animation or advance to the next slide.

p, page up, arrow

left,arrow up,

or backspace

Perform the previous animation or return to the previous slide.

number+enter Go to slide number.

b or . Display a blank black slide, or return to the presentation from a blank black slide.

w or , Display a blank white slide, or return to the presentation from a blank white slide.

s Stop or restart an automatic presentation.

esc or - End a presentation.

e Erase on-screen annotations.

h Go to the next slide, if the next slide is hidden.

t Set new timings while rehearsing.

o Use original timings while rehearsing.

m Use a mouse click to advance while rehearsing.

1+enter Return to the first slide.

ctrl+p Redisplay hidden pointer or change the pointer to a pen.

ctrl+a Redisplay hidden pointer or change the pointer to an arrow.

ctrl+h Hide the pointer and navigation button immediately.

ctrl+u Hide the pointer and navigation button in 15 seconds.

shift+f10 Display the shortcut menu.

tab Go to the first or next hyperlink on a slide.

shift+tab Go to the last or previous hyperlink on a slide.

enter while a hyperlink is

selectedPerform the "mouse click" behavior of the selected hyperlink.

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2. Work with Text and Objects

alt+shift+arrow left Promote a paragraph.

alt+shift+arrow right Demote a paragraph.

alt+shift+arrow up Move selected paragraphs up.

alt+shift+arrow down Move selected paragraphs down.

alt+shift+1 Show heading level 1.

alt+shift++ Expand text below a heading.

alt+shift+- Collapse text below a heading.

shift+arrow right Select one character to the right.

shift+arrow left Select one character to the left.

ctrl+shift+arrow right Select to the end of a word.

ctrl+shift+arrow left Select to the beginning of a word.

shift+arrow up Select one line up.

shift+arrow down Select one line down.

esc Select an object (with text selected inside the object).

tab or shift+tab until the

object you want is

selected

Select an object (with an object selected).

enter Select text within an object (with an object selected).

ctrl+a (on the Slides tab) Select all objects.

ctrl+a (in the Slide Sorter

view)

Select all slides.

ctrl+a (On the Outline

tab)Select all text.

backspace Delete one character to the left.

ctrl+backspace Delete one word to the left.

delete Delete one character to the right.

ctrl+delete Delete one word to the right.

ctrl+x Cut selected object.

ctrl+c Copy selected object.

ctrl+v Paste cut or copied object.


ctrl+y Redo the last action.

ctrl+shift+c Copy formatting only.

ctrl+shift+v Paste formatting only.

ctrl+alt+v Paste special.


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3. Basic Text Navigation and Formatting

ctrl+shift+f Change the font.

ctrl+shift+p Change the font size.

ctrl+shift+> Increase the font size of the selected text.

ctrl+shift+< Decrease the font size of the selected text.

arrow left Move one character to the left.

arrow right Move one character to the right.

arrow up Move one line up.

arrow down Move one line down.

ctrl+arrow left Move one word to the left.ctrl+arrow right Move one word to the right.

end Move to the end of a line.

home Move to the beginning of a line.

ctrl+arrow up Move up one paragraph.

ctrl+arrow down Move down one paragraph.

ctrl+end Move to the end of a text box.

ctrl+home Move to the beginning of a text box.

ctrl+enterIn Microsoft Office PowerPoint, move to the next title or body text placeholder. Ifit i

placeholder on a slide, this will insert a new slide with the same slide layout as the or

shift+f4 Repeat the last Find action.

ctrl+f Open the Find dialog box.

ctrl+h Open the Replace dialog box.

shift+f4 Repeat the last Find action.

tab Move to the next cell in table.

shift+tab Move to the preceding cell in table.

arrow down Move to the next row in table.

arrow up Move to the preceding row in table.

ctrl+tab Insert a tabin a cell in table.

enter Start a new paragraph in table.

tab at the end of the last

rowAdd a new row at the bottom of the table in table.

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4. Change Fonts and Formatting

ctrl+shift+f Open the Font dialog box to change the font.

ctrl+shift+p Open the Font dialog box to change the font size.

ctrl+shift+> Increase the font size.

ctrl+shift+< Decrease the font size.

ctrl+t Open the Font dialog box to change the formatting of characters.

shift+f3 Change the case of letters between sentence, lowercase, or uppercase.

ctrl+b Apply bold formatting.

ctrl+u Apply an underline.

ctrl+i Apply italic formatting.

ctrl+= Apply subscript formatting (automatic spacing).

ctrl+shift++ Apply superscript formatting (automatic spacing).

ctrl+spacebar Remove manual character formatting, such as subscript and superscript.

ctrl+k Insert a hyperlink.

ctrl+shift+c Copy formats.

ctrl+shift+v Paste formats.

ctrl+e Center a paragraph.

ctrl+j Justify a paragraph.

ctrl+L

Left al

ign a paragraph.

ctrl+r Right align a paragraph.

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5. Manage Open and Save As dialog boxes

alt+1 Go to the previous folder.

alt+2 Up One Level button: Open the folder up one level above the open folder.

alt+3 or delete Deleteb

utton: Delete the selected folder or fi

le.alt+4 Create New Folder button: Create a new folder.

alt+5 Views button: Switch among available folder views.

alt+L Tools button: Show the Tools menu.

shift+f10 Display a shortcut menu for a selected item, such as a folder or file.

tab Move between options or areas in the dialog box.


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f4 or alt+i Open the Look in list.

f5 Refresh the file list.

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6. PowerPoint Taks Panes

f6Move a task pane from another pane in the program window (clockwise direction). Y

to press F6 more than once

tab, shift+tab When a task pane is active, select the next or previous option in the task pane, respe

ctrl+arrow down Display the full set of commands on the task pane menu.

arrow down orarrow upMove among choices on a selected submenu; move among certain options in a grou

in a dialog box.

spacebar or enter Open the selected menu, or perform the action assigned to the selected button.

shift+f10 Open a shortcut menu; open a drop-down menu for the selected gallery item.

home, endWhen a menu or submenu is visible, select the first or last command, respectively, on

submenu.

page up, page down Scroll up or down in the selected gallery list, respectively.

home, end Move to the top or bottom of the selected gallery list, respectively.

ctrl+spacebar, c Close a task pane.

alt+h, f, o Open the Clipboard.

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7. Move around in Tables

tab Move to the next cell.

shift+tab Move to the preceding cell.

arrow down Move to the next row.

arrow up Move to the preceding row.

ctrl+tab Insert a tabin a cell.

enter Start a new paragraph.

tab at the end of the last

rowAdd a new row at the bottom of the table.

alt, j, d, a, and thenpP Launch the Selection pane.

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8. Manage Smart Tags

alt+shift+f10Display the menu or message for a smart tag. If more than one smart tag is present,

next smart tag and display its menu or message.

arrow down Select the next item on a smart tag menu.

arrow up Select the previous

item on a smart tag menu.

enter Perform the action for the selected item on a smart tag menu.

esc Close the smart tag menu or message.

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9. Microsoft Office basics applicable to PowerPoint 2007

alt+tab Switch to the next window.

alt+shift+ta

bSw

itch to the prev

ious w

indow.

ctrl+w or ctrl+f4 Close the active window.

ctrl+f5 Restore the size of the active window after you maximize it.

f6Move a task pane from another pane in the program window (clockwise direction). Y

to press F6 more than once

shift+f6 Move to a pane from another pane in the program window (counterclockwise direct

ctrl+f6 When more than one window is open, switch to the next window.

ctrl+shift+f6 Switch to the previous window.

ctrl+f7When a document window is not maximized, perform the Move command (on the C

for the window). Use the arrow keys to move the window and when finished, press E

ctrl+f8When a document window is not maximized, perform the Size command (on the Co

for the window). Press the arrow keys to resize the window and when finished, press

ctrl+f9 Minimize a window to an icon (works for only some Microsoft Office programs).

ctrl+f10 Maximize or restore a selected window.

print screen Copy a picture of the screen to the Clipboard.

alt+print screen Copy a picture of the selected window to the Clipboard.

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10. Work with Dialog Boxes

tab Move to the next option or option group.

shift+tab Move to the previous option or option group.

ctrl+tab Switch to the next tabin a dialog box.


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ctrl+shift+tab Switch to the previous tabin a dialog box.

alt+arrow down Open a selected drop-down list.

First letter of an option

in a drop-down listOpen the list ifit is closed and move to an option in the list.

arrow keys Move between options in an open drop-down list, or between options in a group ofesc Close a selected drop-down list; cancel a command and close a dialog box.

spacebar Perform the action assigned to the selected button; select or clear the selected chec

alt+ the letter underlined

in an optionSelect an option; select or clear a check box.

enter Perform the action assigned to a default button in a dialog box.

home Move to the beginning of the entry.

end Move to the end of the entry.

arrow left, arrow right Move one character to the left or right, respectively.

ctrl+arrow left Move one word to the left.

ctrl+arrow right Move one word to the right.

shift+arrow left Select or cancel selection one character to the left.

shift+arrow right Select or cancel selection one character to the right.

ctrl+shift+arrow left Select or cancel selection one word to the left.

ctrl+shift+arrow right Select or cancel selection one word to the right.

shift+home Select from the cursor to the beginning of the entry.

shift+end Select from the cursor to the end of the entry.

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11. Work with the Selection pane.

f6 Cycle the focus through the different panes.

shift+f10 Display the context menu.

arrow up orarrow down Move the focus to a single item or group.

arrow left Move the focus from an item in a group to its parent group.

arrow right Move the focus from a group to the first item in that group.

* (on numeric keypad only) Expand a focused group and all its child groups.

+ (on numeric keypad only) Expand a focused group.

- (on numeric keypad only) Collapse a focused group.

shift+arrow

up orshift+arrow downMove the focus to an item and select it.


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spacebar or enter Select a focused item.

shift+spacebar orshift+enter Cancel selection of a focused item.

ctrl+shift+f Move a selected item forward.

ctrl+shift+b Move a selected item backward.

ctrl+shift+s Show or hide a focused item.

f2 Rename a focused item.

tab or shift+tabSwitch the keyboard focus within the Selection pane between tree view and the S

Hide All buttons.

alt+shift+1 Collapse all groups.

alt+shift+9 Expand all groups.

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