successful exhibiting at the leadingage annual meeting
TRANSCRIPT
Successful Exhibiting
Preparing for the 2016 LeadingAge Annual Meeting & EXPO
Contents• Annual Meeting EXPO Schedule• Annual Meeting Exhibit Terms & Conditions• Shipment of booth materials • LeadingAge Experiences• Pre-Registered Attendee List• EXPO Meeting Room Rentals• Halloween in Indy• Catering Services• Tips to Get Your Booth Staff Ready
EXPO ScheduleSet-Up: Sunday, October 30 8:30 a.m. - 8:00 p.m.Monday, October 31 8:00 a.m. – 10:00 a.m.
Show Hours: Monday, October 31 12:00 p.m. – 3:30 p.m. Tuesday, November 1 12:00 p.m. – 3:30 p.m. Wednesday, November 2 8:00 a.m. – 9:30 a.m. Exhibitor Networking Breakfast
Wednesday, November 2 9:45 a.m. – 12:00 p.m.
Tear-Down: Wednesday, November 2 12:00 p.m. - 8:00 p.m.
Important Exhibit Terms & Conditions
It is extremely important that all of your exhibit personnel review the Exhibit Rules and Regulations which includes important information on:
• Height Regulations and Hanging Banners• Cancellation Policies• Early Booth Tear-Down Rules and Penalties• Construction, Installation and use of Exhibits and Exhibit
Facility• Securities, Liabilities and Insurance
Please note: If a company representative needs to leave before the show ends, they must hire labor to disassemble the booth during move-out hours. Should a company take their booth down early, they are in violation of their contract and will be charged a penalty of $500 by the Association and your company will lose accumulated priority points.
ShippingShipments to Freeman Warehouse will be accepted Sept.
30th – Oct. 21st
Freeman Warehouse4200 Industrial Blvd.
Indianapolis, IN 46254Shipments to Show Site will be accepted Oct. 29th – Nov. 2nd
Indiana Convention Centerc/o Freeman Decorating
100 South Capitol AvenueIndianapolis, IN 46235
Early Bird Discount deadline for orders by October 7th and shipping labels may be found in the online exhibitor kit
Should you have any items that you prefer to leave behind versus shipping back to your facility, please contact LeadingAge onsite in the
Space Selection Office booth #4703 to donate your items to a LeadingAge Member.
Still Time to Participate in a LeadingAge Experience
What is the LeadingAge Experience?Launched in 2015, the LeadingAge Experience is a series of four museum-inspired exhibits where visitors are connected to concepts that open hearts and minds about aging and the journey we're all on together.
WellnessCommunity
CommitmentAspirations
Each exhibit communicates a different concept and is interactive in its own way. All elements of an Experience are open for sponsorship. LeadingAge will work with each sponsor individually to integrate their product or service and brand messages into the planned activities. Prices vary based on the activity. Explore the 2016 Experience exhibits that will expand the world of possibilities for aging.
To participate in a LeadingAge Experience, contact: Margaret A. Wanca-Daniels, Sr. Director Corporate Relations & Sales202.508.9479, [email protected]
Pre-Registered Attendee List
Sent to all paid in full exhibitors in September, the attendee list can be used to mail and invite to all attendees to visit your booth. The list will include the name, organization and mailing address of all conference attendees for networking purposes.
NOTE: In alignment with our privacy policies we do not provide email addresses or telephone numbers.
EXPO Meeting Room Rentals
Private meeting space with potential clients is available on the EXPO floor at $500/hr. • Custom Built 20’ x 20’ Private Room (hard walls)
located inside the EXPO • Round Table with 10 chairs • Electrical (standard outlet) • Complimentary Wi-Fi
Complete an application or contact Sales for more information.
Celebrate Halloween In Indy!
When the EXPO opens on Monday, attendees will pick up a treat bag and
will be encouraged to MEET and TREAT! Be prepared to welcome trick-or-treaters at your booth with Halloween candies or
fun give-a-ways!
Welcome Attendees to your booth with Hosted Snacks and Beverages!
To place your food and beverage orders contact:
Melissa GunnCatering Sales Manager
Centerplate Indiana Convention Center [email protected]
(P) 317.262.2158
Be Ready to Meet and Greet the Attendees
• Show up ready to do business. Be on time and dressed appropriately
• Make your booth space a phone free zone
• Invite attendees in to your booth
• Join the attendees for lunch in the Food Service area
How to make Attendees feel Welcome
• Don’t leave your booth unattended
• Refrain from standing in the Aisles
• Do not have a barrier preventing entrance and interaction in your booth
• Do not eat in your booth
Is your Booth Staff Ready?• Be sure to register your staff for their EXPO Badges and
education sessions, where their current and potential clients will be.
• Be sure to provide your team with a schedule of events so that they may take advantage of all networking opportunities.
• Be sure your team has a lead retrieval system in place.
• Use the pre-registered attendee list to invite attendees to your booth. Be sure to share with the entire sales team.
• Be sure to share this information with your on-site sales team.
See You in Indy!
