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P a g e | 1 Last Modified: 9/8/2017 6:54 PM

Technology Overview

Office 365 Outlook Web App

What is Office 365?

Adler University is transitioning its students to the Office 365 collaboration platform.

This will provide our students with many benefits:

Student emails will be @adler.edu instead of @my.adler.edu

Mail sent to students’ @my.adler.edu will continue to be delivered to their

@adler.edu address so no emails will be lost

Access to the Office software suite (Word, Excel, Powerpoint, Outlook) on up to

five personal devices

Skype for Business – instant messaging, audio/video collaboration tool

Onedrive for Business – 1 TB of secure cloud storage space

Online forms using Microsoft Forms

Cloud-based presentations using Microsoft Sway

Analytics / data visualization using Microsoft Power BI

Access your email on most computer and mobile platforms

Accessing / Managing Adler Email over the Internet

Your Adler email mailbox can be accessed from an Internet-connected device

(Windows/Mac-based laptop, tablet, smartphone, etc.) through the Microsoft Office

365 Office Web App (OWA). This website allows you to access a number of important

Adler resources both on and off-campus:

• Complete email mailbox

• School Directory

• Outlook Calendar, Tasks, etc.

• Microsoft OneDrive (personal cloud storage)

• Microsoft Office suite software download (for active faculty, staff, students)

When accessing the OWA website, please bear in mind the following best practices:

• Use a trusted computer. Untrusted public computers may be infected with

malicious software designed to capture your username/password credentials

for malicious purposes

• Do not share your Adler credentials (username/password) with anybody except

the Adler Technology team

• Always log off and close the browser window when you are done accessing

OWA

OWA supports most web browsers – please consult the Adler SystemCheck tool at

systemcheck.adler.edu to confirm your system’s compatibility with OWA.

https://support.office.com/en-us/article/Set-up-Office-apps-and-email-on-a-mobile-device-7dabb6cb-0046-40b6-81fe-767e0b1f014f

http://systemcheck.adler.edu/

http://systemcheck.adler.edu/


Technology Overview


Logging into OWA

OWA is accessible in a variety of ways:

• Quicklinks Menu in the Adler Connect portal (connect.adler.edu) (coming soon for

students)

• Point your browser to 365.adler.edu

• Configure your mobile device

You may be presented with the Office 365 Login screen. Enter your username (formatted as:

[email protected]) and tap the Tab or Enter key on your keyboard.

Notes:

• Some computer configurations may require login in the format:

[email protected]. Please enter your username in this format if you

experience login difficulties.

https://connect.adler.edu/

https://connect.adler.edu/

http://365.adler.edu/

https://support.office.com/en-us/article/Set-up-Office-apps-and-email-on-a-mobile-device-7dabb6cb-0046-40b6-81fe-767e0b1f014f

mailto:[email protected]


Technology Overview


You may be asked to re-enter your credentials – please enter your username/password if

needed (this secondary step will be phased out when all faculty/staff are migrated to Office

365). Depending on your browser, the login window may be different as shown below:

• Some computer configurations may require login in the format:

[email protected]. Consider using this format if you experience login

difficulties

You may now be prompted for your timezone. Please enter your desired timezone.

Office 365 Home Screen

You may be presented with the Office 365 Home screen. This provides a launch point for all

Office 365 applications, including:

Outlook

Calendar

Contacts (People)

Office Online (Online versions of Word, Excel, Powerpoint)

OneDrive for Business (your private cloud storage drive)

Install the Office software suite on your personal Mac/Windows device


Technology Overview


Clicking on the Office 365 title gets you to the Office 365 home screen. Here, you can download

the Microsoft Office suite at no cost on up to five personal Mac or Windows computers. You also

have access to a host of Office 365 applications. Also, take note of the arrow shown below – clicking

on the menu portal icon allows you to switch between different applications:

The primary OWA applications that you would access:

Mail – your Adler mailbox

Calendar – your Adler calendar

People – the Adler global address book

Tasks – your Outlook tasks

Onedrive – access to your private OneDrive for Business files/folders

Word, Excel, Powerpoint – online and installable versions of these applications


Technology Overview


Outlook Web App (OWA) Mail Screen

Item Description

1 Apps Selector – quickly toggle between Outlook, Calendar, People (Contacts), OneDrive, Word online, Excel online, Powerpoint online, etc.

2 Compose new email message

3 Search area – search for mail items and contacts here

4 Sorting/Filtering – sort by date, from, size, subject, importance, etc. / Filter unread, flagged, etc.

5 Settings – set out-of-office reply, mail forwarding (adjuncts only), OWA email signature, etc.

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6 User menu (change status, sign out of instant messaging, sign out of Web Access, etc.):

7 Reply or forward selected mail message.

8 Message viewing – selected mail message is shown here. Note that Outlook calendar status is shown be default (free, in a meeting, etc.)

9 Message list – view/select messages, scroll up/down to view all messages.

10 Unread message indicator (vertical bar) – this message has not been read yet.

11 Mailbox folders – navigate / select inbox, sent, and other folders you may have created

12 Instant messaging – you can now instant message Skype/Skype for Business contacts

Searching for Messages/People

Search for messages/people using the Search field. Enter a person’s name or a phrase in the email

message to find and click on the magnifying glass:

Search results will be returned and can be fine-tuned using filter selections in the left filter pane:


Technology Overview


Clutter and Junk Email Folders

By default, Office 365 analyzes your email habits and categorizes lower-priority email into your

Clutter folder thus streamlining your Inbox. Note that Clutter is different from Junk Email – this

where were perceived spam is delivered. You can train Clutter and Junk Email easily – just drag a

message from the Clutter or Junk Email folders to your Inbox – future emails from that sender will

now be delivered to your Inbox.

Please check your Clutter and Junk Email folders regularly as important email may be

delivered here. Should this occur, drag the appropriate message to your Inbox to train

Outlook accordingly.

Turning off Clutter

You can turn off Clutter to have all non-junk email delivered to your Inbox. Click on the Settings

gear , select Mail, then Select Clutter and then uncheck the Separate items identified as

Clutter, then click the Save button. Note that your Clutter folder will remain but subsequent

incoming non-junk mail will be delivered to your Inbox.


Technology Overview


People

You can search for People (contacts) by selecting the People function: You can manage your

contacts, add contacts, etc. Note the integration with Skype for Business – these contacts are also

available. The Directory lists Adler meeting/classrooms, faculty, staff, and students. The New

function allows you to add a new personal contact or group that will show up in your contacts:


Technology Overview


Calendar

The calendar function provides standard access to your Outlook calendar. You have access to most

calendar functions including calendar search, meeting scheduling, day/week/month view, etc.:

You can compose new meeting requests, including Skype for Business-enabled requests in OWA:

This event will be added to your Outlook calendar.

A new meeting window appears. You can fill out applicable details as needed. Note that you can

use the Scheduling Assistant to find common availability for your attendees. Add additional

attendees and their free/busy information will be displayed:


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Attendees can click on the embedded link in the meeting request to join the online meeting.

Office 365 Settings Menu Clicking on the Settings Menu provides access to a number of Office 365 features:

• Automatic replies – set your out-of-office message

• Office 365 theme (color, design, etc.)

• OWA email signature (signature valid for OWA only and is different from your Outlook

client application signature)

• Mail forwarding (adjuncts only)


Technology Overview


Setting Automatic Replies (Including Out of Office Replies)

Clicking on the Settings ->Automatic Replies option in the OWA Settings Menu allows you to

configure auto of office replies. Note that you can set the start and stop dates as well as customized

replies for internal and external audiences:

Setting your OWA Email Signature


Technology Overview


You can set your email signature in OWA that applies to email messages sent through OWA.

This is independent of your email signature configured in your Outlook desktop application –

each have their own signatures.

Your OWA email signature is configured in Settings ->Mail->Layout->Email Signature

You can configure your email signature as needed. Ensure that the option is selected to

Automatically include my signature on messages I send and that you save your settings:

Email forwarding (Adjuncts Only)


Technology Overview


Adjunct faculty are able to forward their Adler email to another email account (i.e., their

personal email account).

Please note: All Adler-oriented messaging should be sent/received through your Adler

email account.

Email forwarding is enabled in Settings ->Options->Forwarding.

Select Start Forwarding and enter an email address to forward your Adler mail:

Accessing Office Online Applications

You can access the online versions of Microsoft Word, Excel, and Powerpoint without having

them installed on your computer. You can create new files or open/edit any files stored on

your OneDrive for Business system. Note that documents opened using the online

applications are saved in real-time – there is no Save button.

The appropriate online application should start up. You can create a new document or open

a stored document from Onedrive.


Technology Overview


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