The Policies and Procedures of the IEEE 802 LMSC

17-March-2008

Presenter

Matthew Sherman, 1st Vice-Chair IEEE 802matthew.sherman@baesystems.com

Purpose

Review “Rules” of IEEE 802 Formally called Policies and Procedures

(P&P) of IEEE 802 LAN/MAN Standards Committee (LMSC)

Update on recent P&P activities

Background

The Standards Process

EMS presentation from 1-July-03 provides good overview http://grouper.ieee.org/groups/

802/802_tutorials/july03/EMS_Tutorial_Presentation_Final.pdf

IEEE Inc.

StandardsAssociation

ComputerSociety

Board of Governors- policy

-fiscal oversight

Standards Board-PARs

-Standards- Patents-Rules

Staff-publishing

-ballots-support-training

Standards ActivityBoard

-General Oversight

ReviewCommittee

PARs

Submittals(Drafts)

IEEE 802 in the IEEE Hierarchy

IEEE 802LAN/MAN Standards Committee

New StandardsCommittee

Audit Committee

P&P

Executive Committee (EC)

IEEE 802 Organization

EC Study Groups

LMSC

TechnicalAdvisory Groups

Working Groups

WG Study Groups

StandingCommittees

Task Groups or

Task Forces

Working Working

GroupGroup

WORKING GROUP/TAG CHAIRS

APPOINTED OFFICERS

HIBERNATION802.2 LLC (Dave Carlson)802.5 Token Ring (Bob Love)

DISBANDED802.8 Fiber Optic TAG802.9 Integrated Services LAN802.10 Security802.12 Demand Priority802.14 CATV

802.11 WGWLAN

Stuart J. Kerry

802.1 WGBRIDGING/ARCH

Tony Jeffree

802.3 WGCSMA/CDBob Grow

802.16 WGBWA

Roger Marks

802.15 WGWPAN

Bob Heile

802.17 WGResPackRingJohn Lemon

802.20 WGMBWA

Arnie Greenspan

802.22 TAGWRAN

Carl Stevenson

802.19 TAGCoexistance

Steve Shellhammer

802.21 WGHandoff

Vivek Gupta

CHAIRPaul Nikolich

1st VICE CHAIRMat Sherman

RECORDING SECYBob O’Hara

2nd VICE CHAIRPat Thaler

TREASURERJohn Hawkins

EXECUTIVE SECYBuzz Rigsbee

802.18 TAGRadio Regulatory

Mike Lynch

Member EmeritusGeoff Thompson

(Non Voting)

DISBANDED802.4 Token Bus802.6 DQDB802.7 Broadband TAG

OmbudsmanKaren Kenney(Non Voting)

IEEE 802 Executive Committee (EC)

Why are rules important?

Facilitate orderly conduct of business Define the standards creation process If not followed can lead to

Delays Litigation

Where are the rules?

The “Rules” of IEEE 802 LMSC are called Policies and Procedures (P&P)

The LMSC P&P can be found at http://standards.ieee.org/board/aud/LMSC.pdf

Other key documents WG/TAG P&P

Check WG/TAG websites IEEE 802 LMSC (Chair’s) Guidelines

http://grouper.ieee.org/groups/802/chairguides.html

The LMSC P&P(For the average IEEE802 Participant)

Current Clauses (abridged)

13. PARLIAMENTARY PROCEDURES14. POSITION STATEMENTS FOR STANDARDS14.1 Procedure for Coordination with Other

Standards Bodies14.2 Procedure for Communication with

Government Bodies15. STANDARDS PUBLICITY16. USE OF LMSC FUNDS17. PROCEDURE FOR PARS17.1 IEEE-SA Standards Board Approval17.2 LMSC Approval17.3 Plenary Review17.4 Chair responsibilities17.5 Criteria for Standards Development (Five

Criteria)18. POLICY FOR DISTRIBUTION OF NEW IEEE

LMSC STANDARDS PUBLICATIONS19. PROCEDURE FOR CONDITIONAL APPROVAL

TO FORWARD A DRAFT STANDARD20. PROCEDURE FOR COEXISTENCE

ASSURANCE

1. INTRODUCTION2. LMSC SCOPE3. LMSC ORGANIZATION4. RESPONSIBILITIES OF THE SPONSOR5. OFFICERS6. MEMBERSHIP7. SUBGROUPS CREATED BY THE SPONSOR7.1 LMSC Executive Committee7.2 LMSC WG7.3 LMSC Technical Advisory Groups (TAGs)7.4 Study Groups7.5 Balloting Group8. LMSC SESSIONS8.1 Plenary Sessions8.2 Interim Sessions9. VOTE9.1 Procedure for Establishing a Directed Position9.2 Proxy voting10. COMMUNICATIONS11. INTERPRETATIONS12. APPEALS

Organization driven by AudCom Baseline P&P!http://standards.ieee.org/board/aud/sponsmod.rtf

1. Introduction Common Abreviations Provides order of precedence:

New York State Not-for-Profit Corporation Law IEEE Certificate of Incorporation IEEE Constitution IEEE Bylaws IEEE PoliciesIEEE Financial Operations Manual IEEE Board of Directors Resolutions IEEE Standards Association Operations Manual IEEE-SA Board of Governors Resolutions IEEE-SA Standards Board Bylaws IEEE-SA Standards Board Operations ManualIEEE CS ConstitutionIEEE CS BylawsIEEE CS Policies and Procedures, Section 10 IEEE CS Board of Governors Resolutions IEEE CS SAB Policies and ProceduresLMSC Policies and Procedures Working Group / Technical Advisory Group Policies and Procedures Robert’s Rules of Order Newly Revised (Latest Edition)

2

1

Indicates recommended reading

Treasurer

3

4

Clauses 2-6 2. LMSC SCOPE 3. LMSC ORGANIZATION 4. RESPONSIBILITIES OF THE SPONSOR 5. OFFICERS 6. MEMBERSHIP

6.5 All participants bound by IEEE Code of Ethics

7.1) The Executive Committee Function

Charter groups, initial chairs, proc / tech advice on charter Membership

Who is a member and how they become a member Reaffirmation

Every even numbered year in March EC Voting Rules

At meetings and between meetings Meetings

Observers are allowed Ask chair to speak

P&P Revisions Long and drawn out

Appeal and Complaint Process You do have recourse!

Clause 7.2- 7.5 Subgroup Operations Defines WG Rules

Role of Chair / Election / Authority / etc. Membership & Voting (7.2.3 and 7.2.4.1)

Defines TAG Rules Similar to WG

Defines SG Rules ECSG

Created directly by EC WGSG

Created by WG Both generally create PARs

EC Decides placement of PARs

Defines Balloting Groups

Most important reading for the average IEEE802 participant!

8) LMSC Sessions Explains operations of LMSC Plenary and

Interim sessions and meetings NOTE:

A session is the entire period of time between the Opening EC plenary meeting and the Closing EC plenary meeting

A session may have substantial breaks during which no meetings occur

EC meetings while outside these bounds are generally considered part of the session

If a WG adjourns they END their session A meeting is a single substantially contiguous period of

time without any large breaks Yes health breaks are allowed! If you recess your meeting ends but session continues

Clauses 9-18 (Other Stuff)

9.1. Directed Position Requires chair to vote as WG desires at

EC meeting 17. How to establish a Project

Authorization Request (PAR) 19. Conditional Approval to forward

draft

The P&PToday

SA / AudCom influence on LMSC P&P

SA has gradually tightened control on sponsor P&P ~4 years ago established SA/AudCom Baseline P&P SA gave AudCom increased control of Sponsor P&P

Sponsor P&P must conform with AudCom Baseline P&P Sponsor P&P must be posted on AudCom site

Requires AudCom Approval AudCom will only permit revisions once per year

Limit burden on AudCom of P&P reviews

LMSC Responses to SA / AudCom 4 year ago started lengthy process to

reformat the LMSC P&P to align with SA Baseline P&P

Many revision ballots LMSC paid SA Staff to assist in process

Finally received conditional approval and posting of LMSC P&P last year (10/2/07)

Conditional (till Dec. 2008) since AudCom is requiring further reformatting of LMSC P&P to make it easier for them to review

Less is More! (We have too much material in our P&P)

LMSC response to AudCom:Creating Operations Manual!

Why an Operations Manual (OM) Sponsor P&P really acts as ‘Bylaws’

Should give ‘big picture’ – charter, scope, etc… Should not change frequently High threshold for modification P&P equates to SA Bylaws

Many organizations have Operations Manuals SA and SA Standards Board both have Operations

Manuals Includes any detailed operating procedures Usually easier to modify and update

No constraint limiting update once per year

Where are we in the Process July 2007 – Initiated process to create OM Nov 2007 – Review of first attempt to reformat P&P

Minus OM material Not ready for prime time

Mar 2008 – Draft OM and P&P material available Extensive commentary on partitioning Material can be found at:

http://grouper.ieee.org/groups/802/secmail/msg10324.html Being commented by EC Members

Mar 2008- Initiate Revision ballot for new P&P/OM July 2008 – Approve revised P&P/OM (if lucky) Nov 2008 – Reballot of P&P / OM if necessary

You Are Here

Approach Taken

Started with baseline P&P from AudCom Filed in material from Existing LMSC P&P

Some areas of baseline P&P are not editable Favored baseline over LMSC P&P Tried to minimize material moved to new P&P

Moved remaining material into OM Created recommended changes for AudCom

baseline P&P There are some clear issues with their document Will submit for consideration at next AudCom

Plan on vote to send to ballot on Friday 3/21/08

Documentation Provided to Date

Clean copy of New P&P from ballot Clean copy of OM for ballot Marked up copy of New P&P

Explains where each text comes from Provides some rationale if changes

Marked up copy of OM Explains where each text comes from Provides some rationale if changes

Remapping of current P&P Explains where each line of current P&P wound up

Recommended modifications to Baseline P&P

The P&PTomorrow

WG Baseline P&P “Noting is constant but change” SA / AudCom are working on WG Baseline

P&P Same role for WG P&P and Sponsor Baseline P&P

Will impact LMSC P&P, LMSC OM, and WG P&P

Many WG operation rules are currently in LMSC P&P

Many will wind up in the LMSC OM Will require additional revision activies

SIGH!

Spare Slides

TASK GROUPTASK GROUPSTUDY GROUPSTUDY GROUPAD_HOC GROUPAD_HOC GROUP

IEEE 802 SPONSOR GROUP

IEEE 802 SPONSOR GROUP

WORKING GROUPWORKING GROUP

Idea for standard or improved standard

Passage Requires 75% or greater approval

(Typically 95% Needed)

RevComRevComNesComNesCom

PAR

IEEE 802 Executive CommitteeIEEE 802 Executive Committee

Mommy, Where do Standards come from?Standards Association Standards BoardStandards Association Standards Board

PAR

PAR

DRAFT

DRAFT

DRAFT

DRAFT

STANDARDSTANDARD

Procedural

Technical

Procedural

Technical

PAR – Project Authorization Request(Includes 5 Criteria)

Sponsor Ballot Process

Working Group ballot process typically based on Sponsor ballot process

Old LMSC P&P Revision Process(Roughly Correct)

IEEE 802 Plenary Session

PresentProposed

Revision to EC

Send toLetter Ballot

?

Out of Session

Initiate LetterBallot

Yes

No

Rejected

Assign toFurther Study

?

CommentResolution

At least 30 daysIn length

Initiate at least 30 days prior toNext plenary Session

IEEE 802 Plenary Session

2/3 Vote

No

Further StudyBased on ECComments

ApproveRevision

?

Yes

1/3 Vote

No

Yes

2/3 Vote

Out of Session

Revision Effective at End of Session

Must come from WG/TAGor EC member

Notify CS SABIdentify anyConflicts withCS SAB P&P

CS SABRejects

?

RevisionIn Effect

No

Withdrawn

Typical successful P&P revision takes 4 months to accomplish!

Yes

IEEE Standards Association

IEEE Standards Board

(Standards) Sponsors

IEEE

IEEE Society or Council

TechnicalCommittee

IEEE Society or Council

StandardsCommittee

StandardsCoordinatingCommittee

(SCC)

IEEE Society or Council

StandardsCoordinatingCommittee

Any of the prior

Sub-Committee

IEEE 802 LMSC sponsors standards as a Sub-Committee of a Standards Coordinating Committee within an IEEE Society (the Computer Society)

IEEE Standards Organization

Executive Committee (EC)

TechnicalAdvisoryGroup 1

WorkingGroup 1

IEEE 802 Organization

EC Study Group 1

EC Study Group 2

EC Study Group N

TechnicalAdvisoryGroup 2

TechnicalAdvisoryGroup N

WorkingGroup 2

WorkingGroup N

StudyGroup 1

StudyGroup N

TaskGroup 1

TaskGroup N

StandingCommittee 1

StandingCommittee N

LMSC

Sponsor Organization

Sponsor

Standards Development GroupsSponsor Balloting Groups

Balloting Group 1

Balloting Group 2

Balloting Group N

Working Group 1

Working Group 2

Working Group N

Working Group is a term typically used to describe Standards Development Groups. It is specifically used within the Computer Society. Other terms are also used to reference “Standards Development Groups” within IEEE 802

IEEE 802 in the IEEE Hierarchy

IEEE Computer Society (IEEE CS)

IEEE CS Standards Activities Board (SAB)

Project 802 LAN MAN Standards Committee (LMSC)

LMSC Executive Committee (EC)

Standards Development GroupsSponsor Balloting Groups

Ballot Group 1

Ballot Group 2

Ballot Group N

...

IEEE Standards Association(IEEE SA)

IEEE Board of Directors

IEEE Technical Activities Board(IEEE TAB)

IEEE CS Standards Coordinating Committee

Includes SAB + all WG Chairs within IEEE CS

You are here!

All these entity have rules that 802 must follow

Get slide used in 802 introduction