2005-2006 Annual Report

93—95 Albany Highway

PO Box 163 KOJONUP WA 6395

The Shire of Kojonup

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Table of Contents

Annual Report 2005/2006 PART A Page Historic Gateway to the South 3 Kojonup at a Glance 4 The Elected Council 5 Council Meetings 6 Shire President’s Report 7-8 Chief Executive Officer’s Report 9-11 Senior Staff 12 Executive Responsibilities 13 Organisational Chart 14 Finance Report 15-18 Health and Building Report 19-21 The Kodja Place Report 22-23 Engineering and Works Report 24-25 Community Development Report 26-30 Library Report 31-32 Legislative Disclosures 33 Financial Report FYE 30th June 2006 PART B Statement by the Chief Executive Officer Independent Audit Report Operating Statement Statement of Financial Position Statement of Changes in Equity Statement of Cash Flows Notes to and forming part of the Financial Report

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Situated in the rural heartland of the Great Southern Region, historic Kojonup is more than just a gateway to the beautiful South. Settled over 150 years ago, this bustling rural town still bears all the trademarks of a traditional country settlement with its historic buildings and friendly, safe atmosphere. At the heart of Kojonup is the fresh water spring which first at-tracted European settlers to the town in 1837. Overlooking the Spring is the old Military Barracks, constructed in 1845 and one of the oldest surviving military buildings in Western Australia. Kojonup is located on Highway 95, running directly from Perth to the historic port of Albany, and is a 250km drive from the State capital and a short 160kms from Albany. Today Kojonup is a thriving country town proud of its heritage but looking to the future.

Historic Gateway to the South

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Kojonup at a Glance

Distance from Perth 250 km Distance from Albany 160 km Population 2,145 (ABS 2001) Area 2,937 km2 Number of dwellings 805 (ABS 2001) Number of rateable properties 1,296 Length of sealed roads 344 km Length of unsealed roads 905 km Number of electors 1,604 Number of bushfire brigades 12 Number of sub-catchment groups 23

93 - 95 Albany Highway PO Box 163 Kojonup WA 6395

Tel (08) 9831 1066 Fax (08) 9831 1566

E-Mail council@kojonup.wa.gov.au

Website www.kojonup.wa.gov.au

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Shire President Deputy Shire President

Jill Mathwin Jane Trethowan

Rosie Hewson (elected August 2005)

Ernie Graham Frank Pritchard

Geoff Thorn Greg Marsh

Will Carrington-Jones

Pat Bunny John Benn

The Elected Council

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2005 ~ 2006 Council meetings were normally held on

the third Tuesday of each month commencing at 3.00pm

The dates of the Council Meetings were: TUESDAY 11th JULY 2005 TUESDAY 25TH JULY 2005 TUESDAY 22ND AUGUST 2005 TUESDAY 12TH SEPTEMBER 2005 TUESDAY 27TH SEPTEMBER 2005

TUESDAY 18TH OCTOBER 2005 TUESDAY 15TH NOVEMBER 2005 WEDNESDAY 7th DECEMBER 2005 TUESDAY 31st JANUARY 2006 TUESDAY 21st FEBRUARY 2006 TUESDAY 21st MARCH 2006 WEDNESDAY 19th APRIL 2006 TUESDAY 16th MAY 2006 TUESDAY 20th JUNE 2006

Council Meetings

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Shire President’s Report

On behalf of the Council it is with pleasure that I provide residents of Kojonup with an overview of activities for 2005-2006. As we forewarned, it has been another year of consolidation, where the Council has provided guidance and support to the CEO to continue to focus on appropriate resource allocation and maintaining key services, despite the financial challenges. Finance It is pleasing to note the financial performance that has resulted from the above approach. This has required a lot of discipline and we are sure that the hard decisions made during this period of consolidation will stand us in good stead for the future. I commend to you the CEO and Finance reports to elaborate further on our progress. Governance On the 4th August 2005, the Councillors welcomed Mrs Rosie Hewson who was elected unopposed to the Council. Cr Hewson was sworn in on 22nd August 2005 and has brought valuable knowledge and experience, to compliment the diverse skills of our committed group of Councillors. The Council has continually sought to improve the information it receives and its process for considering issues. I would particularly like to thank Mr John Crothers for his work on concise and timely financial reporting to Council and Mr Stephen Gash for his attention to the governance issues, which have given Council confidence in our systems. The Councillors have also taken advantage of professional development opportunities to ensure they have the required knowledge of governance, legal, operational and strategic issues that are current to local government. Community I would like to take this opportunity to acknowledge the outstanding individual achievements in our community this year ◊ 1st July - Kojonup Farmer Judith Adams became a Senator for WA. Judith was

sworn in by the Governor General on the 9th August for a 6 year term. ◊ 31st March - Mrs Bill Stretch was admitted as A Member (AM) in the General Division of the Order of Australia for services to the Community, particularly through the Red Cross National, State, Regional and Local levels. ◊ Frank Pritchard, Robin Duncan, Fred Harris, Ron Marinoni - KDHS Community

Award, Restoration Group. ◊ New Australian Citizens to Kojonup – Jody Stevens in July 2005 and Sharleen

Cavanagh, Paul Rose, Benjamin Te-Aotonga and Dennis Watts in November 2005. Our Community has not stood still, as there have been many important events and achievements this year, just to mention some of them:

◊ Springhaven Lodge achieved Accreditation Standards in February/March 2006. ◊ The Kojonup Shire welcomed Lynne Costin in May 2006. Lynne has many years of

experience in Aged Care, and is providing a very caring environment for our elderly citizens.

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◊ The Kodja Place held a celebration for completion of Capital Works in November 2005 with a concert, and March 2006 with a function for all the volunteers and contributors. The Completion of the Stage and Landscaping (Lottery Grant Funded) being the last part - well done committee members.

◊ The Kojonup Rotary Club celebrated its 40th Anniversary on 25th March 2006. ◊ The 5th April 2006 marked the 100th Birthday of the Kojonup Polo and Polocrosse

founder Mr Bob Russell - remembered by many in our Community ◊ The launch of the A.W.Potts Kokoda Track Memorial on 29th April 2006 was such a

memorable occasion for the Potts family members and for the whole District. 400 people attended from all over WA, including representatives of Brigadier Potts 2/16 Battalion. The generosity from those who attended, enabled the committee to achieve their financial goal to complete the project.

◊ A Smart Start - an information Expo was held in May 2006 - a great success, and a very successful programme for young parents and children in the district.

◊ A Partnership developed between CWA and Kojonup Working, to establish the Community Learning and Resource Area in the CWA Rooms.

◊ 18th November 2005 - The Official Opening of the new Merchandise and Hardware Centre in the Kojonup Co-op. Dennis O’Halloran, one of the original committee members of the Kojonup Co-op (1944), was present.

◊ November 2005. Kojonup became a Finalist in the 2006 Tidy Town Sustainable Community Award for general appearance and Community action.

◊ The Renew Shop moved to the Elders building - a wonderful volunteer effort providing assistance needed in the town.

The Community Safety and Crime Prevention Plan workshops were held in March 2006 to assist finalisation of the plan in the 2006/2007 year. This has been a very large task of consultation with many groups in the community to address crime and safety issues in Kojonup. On adoption of the plan a grant will be available for the committee to move forward with preventative measures. Well done to the Committee and Cindy North, the Shire’s Community Development Manager. Conclusion The 2005/2006 year has seen a positive move forward towards our goals of financial recovery and a sustainable future. This progress has been possible due to the efforts of a committed group of Councillors and staff, and the understanding and support shown by the community. I would like to thank everyone for their contribution and support and acknowledge the leadership and efforts of Stephen Gash, our Chief Executive Officer, during this challenging period for the Shire of Kojonup. The Councillors continue to diligently meet our challenges, as a representative body, and I thank them for the personal support, humour and friendship with which they approach all situations. Although there is still much to be done the Councillors and staff look forward to continuing their team effort to build on this year’s progress and remain very positive for the future of Kojonup. Jill Mathwin Shire President

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Chief Executive Officer’s Report

My first task on arriving at the Shire in June 2005 was to oversee the budget preparation for the 2005/2006 financial year. It is therefore with great pleasure that I provide the Chief Executive Officer’s report covering this period to the residents and ratepayers of Kojonup. The strategic objectives for the Shire management for 2005/2006 were to continue to consolidate the financial performance of the Shire and further develop the management systems and processes to ensure good governance. The primary goal of our financial management was to ensure that the budget, agreed by the Council, was met. This was of primary importance given 2004/2005 ended in an overdraft position of $466,804, despite a balanced budget being adopted and performance to budget being forecast at various times throughout that year. The further development of the systems and management tools was required to monitor, manage and report on the performance of the Shire in a timely manner, to ensure that any variance was addressed. I am pleased to advise that a net turn around of $592,761 in the cash position was achieved in 2005/2006 to provide unrestricted cash assets at 30 June 2006 of $125,957 and I refer you to the finance report for further detail of the improvements made. Springhaven The main negative variance of the 2005/2006 year to budget was related to the segment classified as “Housing” within the Shires financial reporting. This was primarily the Springhaven Aged Care facility operation. This “housing” area registered a negative change to budget of $305,430 comprising $94,861 less revenue and $210,569 increased costs above the initial 2005/2006 budget. This was mainly due to the understatement of costs associated with a change to providing 24 hour shifts, and concurrent decrease in the occupancy rate and resident classification, that lead to decreased revenue. The operational and capital requirements of Springhaven to meet future service and building accreditation will be reviewed in 2006/2007, with the loss from this year absorbed within the Shire’s operational budget for other directorates and projects. The facility successfully passed accreditation in February 2006, which is a credit to all the staff and their commitment to resident care. Having achieved the accreditation, Manager Sharon Bryce returned to Perth and the Shire was fortunate to obtain the services of Lynne Costin to assist Council with the operational and strategic management of the facility into 2006/2007. Governance From a governance perspective, significant work was required to review previous areas of non compliance with the statutory obligations, grant conditions and general principles of good governance. The Department of Local Government and Regional Development continued to assist the Council with the statutory requirements and the review team attended the budget presentation in July 2005. After the presentation feedback was provided to Council regarding the good progress that they had made and Councillors were advised that further visits by the Department review team should not be required.

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Plan for the Future The statutory requirement for the “Principal Activities Plan” was changed to the requirement to provide a “Plan for the Future”. During the changeover period the plan was not required and had not been updated, prior to my arrival. Therefore, there was no plan for consideration with the 2005/2006 budget or this report, given the financial constraints and limited financial information available at the time to assist long term planning and projections. The Council initially considered the “Plan for the Future” for the 2006/2007 budget in June 2006 and will report its performance against the plan, as required, in future annual reports. Key items considered for action in 2006/2007 were a community grants scheme, examination of residential and industrial subdivision options, and contributions towards road, footpath and sporting facility infrastructure grant applications. Staff Movements The Shire thanks the following staff, who left in the 2005/2006 year, for their contribution. John Perrett, Bradley Ashton, Kay Blake, Peter Blake, Cathi Bock, Sharon Bryce, Teena Hillbrick, Myles Jorgenson, Jamie McVee, Chloe Radford, Peter Rodwell, and James Thurlow. The Shire also welcomed Lynne Costin, Vicky Davies, Heather Greco, Norma Holzknecht, Diane Jardine, Jo Macri, Jacinta Radcliffe and Dale Simons as new employees during the year. Restructure In April 2006 a restructure of the management positions within the Shire was undertaken to produce a flatter hierarchy that better reflected the functional units and responsibilities of directorates. Significantly, this paved the way for the merging of the Finance Manager and Deputy CEO roles into a newly created position of Manager of Corporate Services. The organizational chart in this report represents a transitional time when the restructure had been completed for the Community Development, and Health and Building areas, but the Manager of Corporate Services position was not filled before the end of the financial year. Mr John Perrett occupied the position of Deputy CEO until April 2006 and Mr John Crothers filled the Finance Manager role through his consultancy services to the Shire for the 2005/2006 year. Directorate Reports Reports from each directorate / program area are provided for information. These outline the significant activities and achievements of each area. Areas not otherwise covered within the directorate reports include: Landcare The Council voted to accept provision of some external funding to reinstate the Landcare position at Kojonup in February 2006, however, funding conditions, the inactivity of Kojonup Landcare Inc and the associated governance issues under other legislation resulted in the position not being filled during the 2005/2006 period. Funding has been secured to enable recruitment in 2006/2007.

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Bushfire Mr Steve Magini concluded his last season as Chief Fire Control Officer. Sincere thanks are extended to Steve for his contribution over many years to serving the Kojonup community. In 2005/2006 there were five (5) fires during the restricted and prohibited burning periods that required response from the Bushfire Brigades. The Shire wishes to formally thank all volunteers for their support. In February 2006 Mr Steve Magini, Mr Tim Johnston and I made a presentation to the Community Development and Justice Standing Committee, examining proposed changes to the Bushfires Act and FESA legislation, to reinforce the need to maintain services in Kojonup in a manner that has been proven to be effective over decades. Future Challenges In January 2006 the Western Australian Local Government Association commissioned a review on the Systemic Sustainability of Local Government. The final report is due in the 2006/2007 year however initial feedback recognized there are challenges beyond the capacity for many local governments to address. One of Kojonup’s main challenges, like many other Councils, relates to the infrastructure gap between what is currently being spent on assets such as existing roads and buildings, and what level of investment is actually required to maintain the infrastructure to an adequate standard. This gap requires investment of Councils own resources which are further under pressure from increasing regulatory compliance costs and other community development priorities. Ex Chief Executive Officer There is no change to the advice provided in the 2004/2005 annual report, apart from the timing of the action which may extend into 2007/2008. Conclusion Congratulations must be extended to the Councillors for continuing to address the hard issues and supporting the staff when strategies are implemented. The role of a Councillor is often a thankless one, especially when there are significant constraints in place, however the hard work done as part of this consolidation and recovery phase will provide a strong foundation for future development and responsible management of assets and services. I would like to thank all the staff for their hard work and support in 2005/2006 and look forward to their continued input to guide the future operations. Special thanks is extended to John Crothers who provided the knowledge and expertise to guide the Shire on its financial recovery. Stephen Gash Chief Executive Officer

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Executive Responsibilities

Chief Executive Officer • Overall responsibility for the management of the Shire’s affairs • Governance • Internal Audit • Strategic Management • Human Resources

Manager of Health and

Building

• Environmental health services;

• Building control; • Town planning

and development;

• Waste management;

• Occupational Safety and Health;

• Shire property maintenance

• Animal control

Environmental Development

Works Manager

• Engineering services;

• Parks and gardens;

• Transport; • Fleet

management & Townscape

Engineering & Works

Community Services

Community

Development Manager

• Community

services; • Recreation and

cultural services • Welfare services • Landcare • Sport &

Recreation

Finance Manager

(Manager of Corporate

Services Jun 2006)

• Administration

and Corporate Services

• Accounting services;

• Financial management;

• Information technology;

• Rating

Finance

Springhaven Manager—Springhaven Aged Care Lodge

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Senior Staff

Stephen Gash Chief Executive Officer

Melissa Wilson Manager of Health and

Building

Cindy North Manager of Community

Development

Craig McVee Works Manager

Glenys Russell Manager The Kodja

Place Russell Hobman

Technical Services Officer

Deputy Chief Executive Officer -Mr John Perrett - resigned April 2006 Acting Finance Manager - Mr John Crothers, Consultant Position

Lynne Costin Springhaven Manager commenced May 2006

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Finance Report

The introductions by the Shire President and CEO briefly allude to the fact that the Shire of Kojonup has been faced with a considerable number of financial issues that have been identified and well documented over the past three years. Financial consultants have been engaged at various times since January 2004 and many changes have been implemented to ensure improved financial management, with particular focus on cash flow, and improved financial reporting to ensure appropriate operational and strategic management consideration of the issues. The Shire acknowledges the contribution of Mr John Crothers who was the Shires Finance Consultant from April 2005 and filled the role of A/Finance Manager during the 2005/06 year. Priorities for 2005/2006 were: ◊ Action to recover outstanding debts owed to Council to assist with cash flow. ◊ A detailed internal audit of the most significant items within the Council's asset

systems. These now reflect the most accurate position for over a decade. ◊ Revaluation of Council’s road infrastructure (the first time since June 1998 that this

was completed). ◊ Action planning for 2006/2007 and future years to build on the progress made on

corporate and financial systems and processes. The most significant future require-ment is in the field of long term financial planning that is integrated with Councils strategic planning processes.

Summary of 2005/06 Achievements The following is a brief summary of the major improvement in finances in 2005/06 compared to that of the 2004/05 year: Income Statement $677,851 gain/ improvement Cash Position $592,761 gain/ increase Net Current Assets $810,144 gain/ increase The improvements are significant for a single year, for a Council with a cash budget of some $7.47 million per annum. It was also achieved with a relatively low, 3.95%, rate increase. More detailed explanations of the composition of the improvement to the income statement and cash position are stated later in this report and will document any extraordinary items. Income Statement The income statement includes abnormal and capital items, non cash items such as depreciation, and operating grant funds that may be reserved for use in following years. To examine the net effect from Councils operations the income statement can be analysed by making the adjustments in the following table to provide an assessment of the net Council funds available for new capital works, new services or reserve transfers.

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Table 1 Adjusted Income Statement Analysis

Cash Position An area of important emphasis in the 2005/06 year was the conversion of debtors owing to Council back into cash in Council's bank account. Council's cash position improved by $592,761 being new cash and the elimination of the prior overdraft. This was a considerable achievement in a single year. The improved debtor collection was assisted by a higher level of Government Grants. While important gains were made in the 2005/06 year, the position needs to be built upon further in subsequent years. At 30 June 2006 Council had unrestricted cash assets of $125,957, as opposed to an overdraft of $466,804 in 2004/05 (an improvement of some $592,761). The unrestricted cash of $125,957 at 30 June 2006 equates to 29% of Council's Trade Creditors. Council only had 1% cover the previous year and improving this end of year position will continue to be a focus in subsequent years. Net Current Assets Position Following on from discussions with Council's Auditor’s, certain transfers have been made between Current Assets and Non-Current Assets, as well as Current Liabilities and Non Current Liabilities to ensure compliance with accounting standards. At the close of June 2006 Council had a positive net current position of $289,034. This is a change over of $810,144 from the position of the previous year. While some changes were merely accounting adjustments, other changes such as the elimination of the overdraft position of $466,804, cost reductions and improved grant management were the principal reasons for the change. Grants Council's total Financial Assistance Grant was $897,023 in the 2005/06 year, as opposed to 6 years ago when it was $723,265. The increase is only some 4% per year, which has barely been in line with inflation, and is less than 50% of Council's cost increase levels over the equivalent period. There was a large reduction of some $62,685 in the Springhaven Aged Care Commonwealth Government Grants for the Lodge’s Personal care Subsidies, which was principally due to reduced occupancies during the year.

2005/06 2004/05 2003/04

Official recorded results 155,806 (522,045) (546,705)

Deduct: Non Operating Revenue (1,162,162) (764,781) (1,133,897)

Deduct: Operating Grants, not spent; Restricted – For use in following year

(42,373) (9,150) 0

Add Back: Depreciation +2,162,683 +2,202,618 +2,151,066

Deduct/Adjust-Net Profit/Loss on Asset sales (56,615) (21,551) (38,796)

TOTAL-AVAILABLE FOR CAPITAL $1,057,339 $ 885,103 $ 431,668

LESS: Loan Principal Repayments (458,453) (426,295) (255,876)

NET TOTAL-Council Funds available for New Works

$598,886 $458,808 $175,792

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In the area of road grants, Council obtained a greater level of allocation of State Government funds, with these increasing by $65,263 over that of the previous year. The grants allocated through the Great Southern Regional Road Group will fluctuate from year to year as they are funded on a project basis. The Federal Government “Roads to Recovery” has helped enormously over the last 5 years. Council received an additional ‘one off’ extra allocation of $291,176 just prior to the end of June 2006, which will be utilised over the next 2 years. The continuation of the program, as well as the ‘one off’ allocation by the Federal Government, has been vital to Council’s operations. In April and May 2005 there was extensive Flood Damage to Council's roads system, with the total repair costs identified as $422,506. Of this cost, Council share was .25%, which amounted to $105,626. The most urgent work was carried out in the 2004/05 year, with recoup sought from the government for 75% of such costs. As much as possible of the other work was completed in the 2005/06; however there remained some minor works uncompleted as at 30 June 2006, which totalled $81,993 of which $31,373 is to be funded from the unspent Grant (Restricted Monies) allocation. Detailed dissections of the grants are included in note 4(a) (pages 20 & 21) of the Annual Financial Report. Rates For the 2005/06 year Council increased its rates by 3.95% whilst Council's costs increased by over 6% for the same period. This low Rate increase was enabled through introduced cost savings and operational efficiencies to offset the increases in materials and service costs. It should be noted normally Rates need to increase at a level above that of inflation, as CPI increases do not relate to a Council's cost increases, and are generally not adequate to cover operational cost increases. Further, rating increases at the CPI level attempt to only maintain operations and are normally not sufficient to help fund the replacement of assets. The rating details for the 2005/06 year are included in note 5 (pages 23 &24) of the Annual Financial Report. Reserves - Cash Backed These amounted to $544,220 at the close of the 2005/06 year, and represent an increase of $123,945 over that of the previous year. Of the funds held, $300,192 (or 55.16%) relate to Springhaven Aged Care Bonds. The only other large reserve account the Council has is that of $90,000 relating to its Employees Leave Entitlement (ELE) liabilities. Council has budgeted to fully cash back all the Bonds for residents at the Springhaven Aged Service by the end of the 2006/07 year. The dissection of Reserves is included in note 8(a) (pages 28 & 29) of the Annual Financial Report. Capital Expenditure Commitments At the close of the 2005/06 year there remained outstanding capital expenditure commitments of some $614,851. These have been carried forward to 2006/07. Funds al-ready received for these projects have been restricted and carried forward to 2006/07.

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Loan Borrowings No new loan borrowings were taken up in the 2005/06 year. A large loan was taken up in December 2004, due to the difficult financial position that the Council was in at that time, which included having an overdraft position of $1.38 million as at 30 June 2004. A General Purpose Loan of $1.15 million was taken up to meet most of the overdraft. The residual, being the $466,804 overdraft position at the end of the 2004/05 year, was made up during the 2005/06 year from improvement in Council’s operations. The “Debt Servicing Ratio” of Council stood at 12.21% of its available operating revenue as at 30 June 2006, and this is expected to reduce in subsequent years. The Council has expressed its view that it intends to reduce its Debt Servicing ratio to below 10% over the coming years. Assets The asset records of Council were identified by the auditors in previous years as an area of concern. A great deal of work has been carried out in order to effect as many adjustments as possible before the closing off of the financial records of the 2005/06 year. A number of changes were made between the relevant sections as deemed necessary. Such records are considered to now be the most accurate for over a decade. A further improvement to Council's records was the revaluation of Council's road infrastructure assets, with this being the first time in 8 years that this has been completed. More up-to-date information is considered important, and could lead to Council receiving a greater level of road grants, based on the new updated figures. Further minor adjustments and refinements will be necessary during the 2006/07 year. Plant & Vehicle Replacement During August to November 2005 a review was made of both Council's Works Program, as well as the Plant Replacement program. A number of important changes were made to better reflect current staffing levels, work practices, works program and asset utilisation. This helped reduce expenditures in the 2005/06 year; the initiatives of the CEO and Works Manager are to be commended. Generally Significant improvements where made during the 2005/06 year, these are briefly mentioned at the beginning of this report, but the reader should also refer to note 31 (page 44) of the Annual Financial Report, as all of the financial ratios show marked improvements. Many new systems have now been put into place and are operational. The new main computer system is proving far more effective than that which was previously used. Further changes and improvements are planned for the 2006/07 year. Congratulations to the Council, CEO, Managers, Staff and John Crothers – Financial Consultant in overcoming many of the organisation’s major financial challenges. Kim Dolzadelli Manager of Corporate Services

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Health & Building Report

Recycling Recycling and rubbish disposal is always an important issue for communities and 2005/06 was indicative of this for the Shire of Kojonup. Following on from a successful prior year, 2005/06 resulted in even more recyclables being collected and disposed of at the Recycling Station and through the kerbside collection service. The table below illustrate the type and amount of recyclables collected and consequently disposed of at the Recycling Station during 2005/06. There was a total of 392.7 tonnes collected, which was an increase of 281.5 Tonnes from 2004/05 mainly attributed to the increase in scrap metal being collected. Recycling Recovery Rebate Scheme The Municipal Waste Advisory Committee provided the Shire of Kojonup with over $2,300 funding from their Recycling Recovery Rebate Scheme during the year. The amount of funding ‘rebated’ by the scheme is directly correlated with the level of services provided in refuse disposal and the recyclables collected. A increase of nearly $900 in funding was observed from the prior year.

Collected Recyclables 05/06

Material Tonnes Magazines 5.40 Newsprint 2.84 Aluminium 1.10 Cardboard 49.30 White Paper 0.54 LDPE Plastic 0.60 Mixed Plastic 1.60 Glass 31.32 Scrap Metal 300.00

Total 392.7

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Drummuster In 2005/06 The Shire of Kojonup continued to facilitate the Drummuster program in providing a central collection area for the community to dispose of clean chemical drums. Over 4000 drums were collected during the year. The table and chart below outlines the break down of the type and size of drums collected in 2005/06.

Occupational Safety and Health Occupational Safety and Health Committee The Occupational Safety and Health Committee held ten (10) ordinary meetings during 2005/06. The Committee commenced inviting observers from the Works department to attend meetings in May 2006. The Committee reviewed all of the policies for effectiveness. As part of the continuous improvement program all policies and procedures are reviewed annually.

An ergonomic assessment was undertaken of the Administration Building work areas and an improvement plan was compiled to ensure that items identified in the assessment were rectified. Risk Management Plan The Occupational Health and Safety Committee and Management executive (MANEX) continued the review of the Risk Management plan in 2005/06. The Committee and MANEX reviewed the ‘Measurement and Evaluation’ element of the plan. Prior to the review the Shire received 59.09% compliance and after the review received 77.5% compliance. Training Training is always an important aspect of the Occupational Safety and Health of the Shire of Kojonup. During 2005/06 the following training was undertaken: · Fire Warden · Fire Evacuation · First Aid · Roles and Responsibilities of Management · Greencard safety Awareness Training. Hearing Testing All Works employees participated in hearing testing in May 2006. The testing was conducted to obtain some baseline data in relation to hearing loss and to ensure that employees are not exposed to an environment that may result in hearing loss. The results of the testing are kept confidential however they were encouraging and will be very useful in future.

DrumMuster Collections

Steel <20L 61

20L 645

200/ 205L 0

Plastic

<20L 707

20L 2852

200/205L 21

Total 4286

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Planning Approvals The Shire of Kojonup provided thirteen (13) planning approvals during 2005/06. These consisted of one home occupation licence, two tree plantations, three oversized sheds, a aquaculture facility, a telecommunications facility and various other licences. Building Approvals The Shire of Kojonup Building Surveyor processed and approved 21 building applications and 3 demolition licences in the 2005/06 financial year. The total value of works for the approvals was $1,948,501.00. Inspections were undertaken of various stages of building construction to ensure compliance with the Building Code of Australia and the approved plans. Building Team The building team undertook many maintenance works during the year including removing asbestos from cricket club rooms, relayed paving on the pool deck, continuation of underpinning of memorial hall, construction of a disabled access ramp at the Telecentre and installing a new master key system for the Depot, Complex, Recycling Station and Public Toilets. Health ◊ Food Recalls A total of 86 food recalls were issued by the Department of Health in 2005/06. Of

the 86 recalls 41 were classified priority ‘One’, which indicates that action is to be taken to ensure that the product is recalled from sale.

◊ Wastewater

Seven (7) approvals were issued for applications to install apparatus for the treatment of sewerage. Final inspections were undertaken of six (6) installations and permits to use the apparatus issued.

◊ Routine bacteriological and chemical water samples were taken from the Waste-

water reuse scheme during the irrigation period. All of the sample results were satisfactory.

◊ Water sampling

Water sampling was conducted of the public swimming pools on a monthly basis between November 2005 and April 2006. The water was tested for chemical and bacteriological quality. Water samples were also taken of the drinking water fountains within the townsite and of rainwater on private premises. The results of these samples were assessed against the Drinking Water Guidelines.

◊ Inspections

Public buildings and food premises were routinely inspected in order to ensure compliance with the Health (Public Building) Regulations and Food Safety Standards respectively.

Ranger Services There were eight (8) dog complaints made by community members during the period. This is in addition to any routine inspection work and follow up of stray dog reports. There was also significant activity to minimise unregistered dogs.

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The Kodja Place Facilities The courtyard and stage project completion was celebrated with a gathering called “music in the park” on 9 November 2005. There were performances from Kojonup District High School, St Bernards Choir, and the Southern Singers and a great time was had by all. The quality of the facilities and the size of the crowd ensured that all present gained a sense of the future opportunities for community gatherings in the area.

The welcome at “Music in the Park” The Southern Singers perform The celebration was also an opportunity to thank all the volunteers and contributors, such as local tradespeople, who made the project possible. The Shire of Kojonup wishes to formally acknowledge the generous support of Lotterywest through their grant funding of the project. We are sure that the facilities will be an asset to the community and it could not have happened without the “Group of 29”. The number in the title of this committee indicates the strength of the community support. Cathy Wright is owed a special vote of thanks for her tireless efforts in coordinating the project and excellent grant management skills.

CEO Stephen Gash congratulates Cathy Wright on the completion of The Kodja Place stage and courtyard. Made possible by Lotterywest and the Kojonup community.

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Awards The visitor centre operations at The Kodja Place were recognised at the Western Australian Tourism Awards in 2005 where it was a finalist in “Category 8 - General Tourism Services”. The recognition is a testament to the wide range of expertise and huge effort by so many Kojonup Volunteers. Marketing and Promotion As Platinum Members in Australia’s South West Regional Tourism Group, The Kodja Place Visitors Centre have participated at trade and consumer opportunities aimed at State, Territory and International markets. There have been many visiting intrastate, interstate and international journalists and inbound tour operators including Postcards WA who filmed two segments which gave Kojonup great coverage. The goal for 2006/2007 is to implement the marketing and action plan developed by Tourism Coordinates to leverage further opportunities to promote The Kodja Place experience and enhance its value in attracting the tourist dollar to Kojonup. Governance The Council considered a review of the governance of The Kodja Place at a meeting on 19 April 2006 and it was resolved to re-introduce a more formalised committee structure to ensure transparency and adequate inclusiveness of stakeholder groups. The committee nomination process had not been completed by the end of 2005/2006 and Council would evaluate the effectiveness of any changes in 2006/2007. The Kodja Place - Bush Tucker Trail Restoration Project The Kojonup community, Noongars, Blackwood Basin Group and the Restoring Connections commenced work to enhance The Kodja Place and the Kevin O’Halloran Olympic Landcare 6ha revegetation site along the historic Kojonup railway line. This was funded under the Blackwood Basin Group South West Catchments Council 2005/06 Investment Plan and Restoring Connections program for indigenous land care.

The aim of this partnership is to create a community recreation area with an educational element, restoration work in bushland within the Kojonup Townsite. The planting of 5,000 trees and building of a bridge across the creek will continue in 2006/07.

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Engineering & Works Report

Bridges North Qualeup Road bridge (No. 4726) repair over Balgarup River for total of $210,000. Construction works continued and will be completed in 2006/07.

Town Drainage Extensive drainage works were originally planned for Murby Street, however a more economical solution was adopted after completing a survey of the north east catchment area of town. These drainage works were completed at a total cost of $18,102. The Shire has undertaken a drainage catchment survey in order to design a viable solution to the drainage problems that have been affecting the Blackwood Road in front of the Kojonup District High School down through the oval, across Benn Parade, Pensioner Road and to the Kojonup Brook. Rural Culverts ◊ Lowden Road ~ replaced timber box culvert at SLK 2.95km with 3 x 900dia RC

Pipes, precast head walls and reinstate road surface – Final cost of $20,480. ◊ Narlingup ~ This culvert suffered extensive damage due to flooding in 2005,

which then needed to be replaced. This road culvert replacement work was completed for a total cost of $23,329.

◊ Tenner Road ~ The upgrade of the Tenner Road culvert with a Budget of $30,000 was deferred to 2006/07 due to reprioritising of flood damage repairs and construction projects.

Road Projects ◊ Completed the reseal of the Kojonup-Darkan and Albany Highway junction for a

total cost of $20,000. ◊ Completed the construction of the realignment of the Lowden Road with the

Albany Highway. Final cost of the project was $145, 808. ◊ Completed treatment works at the Shamrock Road and Albany Highway

intersection . Final cost of this project was $106, 024. ◊ Completed treatment works at the Balgarup Road and Albany Highway

intersection. Final cost of $ 26,242. ◊ Commenced design and survey of Tone Road and Boyup Brook Road

intersection realignment. Works have been deferred to review the design during 2006/07 - budget of $147,000.

◊ Commenced design and survey of Station Street and Boyup Brook Road intersection treatment. Works have been deferred to review the design during 2006/07 - budget of $14,000.

Salt Damage Repairs ◊ The Frankland Road had repairs done to salt affected area near Koojan Hills entrance. ◊ The Shamrock Road had repairs done to salt affected area on Crimmons Hill.

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Regional Road Group Projects ◊ Completed the Frankland Road project to widen, prime and seal from 5.6m out to

7.0m wide from 23.0km to 25.0km. Total Project cost was $231,568. ◊ Special funding was received from the RRG in 2005/06 to commence the design of

road widening on the first section of Broomehill Road. Construction works was completed in 2005/06 for $123,283.

◊ Completed Stage 1 of the Realignment of Kojonup Darkan Road and Tunney Road

Intersection for a total project cost of $153,368. Stage 2 of this project is scheduled to be completed in 2006/07 for a budget cost of $241,000.

◊ Commenced design and survey of Broomehill Road realignment at SLK 8.5km to

9.8km. Works have been deferred to review the design during 2006/07 - budget of $147,000.

Tree Pruning The Shire of Kojonup continued with the extensive tree pruning program to complete $137,839 of works this year. Thornbury Close Light Industrial Area The Shire of Kojonup commenced the construction of the extension to the existing water mains to service six new industrial blocks. Progress has been delayed due to rock being encountered during excavation. The works are scheduled to be completed in early 2006/07. Repairs to roller door Due to storm damage the roller doors on the western side had to be replaced with cyclone rated doors to the value of $12,000. Other Works The Shire has spent a significant amount of funds in general maintenance which include Grading, Bitumen Patching, Drainage works and Signage. Purchases ◊ The Shire made the final payment of $30,000 for the purchase of the Bomag

Vibrating Roller. ◊ The Shire has purchased a new 3 tonne tipper truck for parks and garden works.

Net cost was $41,568. ◊ The Shire has purchased a new ride on mower for parks and garden works. Net

cost after trade in was $28,568. ◊ The Shire also purchased a new crew cab utility for transporting of the grader

drivers to their plant each day. Net cost after trade in was $21,568.

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Community Development Report

Tidy Towns Competition Kojonup was once again an entrant in the 2005 Tidy Towns Competition, administered by the Department of Environment. With the assistance of the Shire, the Kojonup Townscape and Tidy Towns Committee documented the community’s projects and achievements for 2005 in their Tidy Towns Portfolio. The Portfolio requires applicants to report on progress in six areas: ◊ Community Action ◊ General Appearance ◊ Recycling and Waste Management ◊ Natural Heritage Conservation ◊ Cultural Heritage Conservation ◊ Fresh Water Conservation Judging took place in August, with Kojonup competing with other entrants from the Great Southern Region. The Regional Awards were held in Gnowangerup, with Kojonup winning the Appearance and Community Action Achievement Award. The regional winner for the Great Southern was Albany, and the overall State winner was Collie. As the previous state winner, Kojonup was asked to give a presentation about our experience in representing Western Australia at the National Tidy Towns Awards in Adelaide. Townscape President Bev Fleay and the Manager of Community Development Cindy North, gave an overview of the event, and an insight into the duties, responsibilities and excitement of representing our state on the nation stage.

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Disability Access and Inclusion Plan The Shire of Kojonup continued its commitment towards achieving ongoing support to people with disabilities by providing improved access to buildings, facilities and information services within the Shire. With the amendments to the Disability Services Act (1993) taking place in December 2004, local authorities are now required to develop and implement a Disability Access and Inclusion Plan (DAIP). The Shire of Kojonup is currently in the process of developing a DAIP for the five year period 2007 to 2012, and will be ready to submit to the Disability Services Commission by July 2007. The Council has engaged the services of E-qual to conduct the community consultation and development of the plan and will begin this work in February 2007. During the 2005/06 period the Shire has continued to implement the existing Disability Services Plan. Achievements in the five key identified outcome areas (Disability Services Act, 1993) are listed as follows: 1 Existing functions, facilities and services are adapted to meet the needs of people

with disabilities. ◊ The Library Officer conducts regular deliveries to people with disabilities and the

elderly, including scheduled visits to the Springhaven Aged Care Lodge and the Kojonup District Hospital.

◊ A register is maintained and updated of people with disabilities and those who are unable to move their rubbish bins to and from the road verge. Assistance is provided by the Shire’s rubbish contractor.

◊ The availability of alternative waste collection services for people with disabilities or mobility difficulties is advertised in the Kojonup News (local newspaper).

2 Access to buildings and facilities is improved.

◊ The front customer service counter has been redesigned and modified, making the height more acceptable for those in wheelchairs.

◊ Access was improved into the Kojonup TeleCentre by removing the steps and constructing a ramp with a grip surface and handrails.

◊ Handrails were placed along the footpath between the Loton Close Units and the Springhaven Aged Care Lodge.

◊ The brick concourse around the Kojonup Swimming Pool was relayed to allow for a smooth and consistent surface for improved wheelchair access.

◊ The shower outlet nozzle was extended at the Spinghaven Aged Care Lodge to allow for greater and ease of movement for residents taking a shower.

◊ Relaying of brick paving footpath down Albany Highway (main street) to provide a smooth surface and reduce the trip hazard.

◊ Concrete ramp paving was constructed at the Homes for the Aged to provide smooth and easy access from the driveways to the units.

◊ Continual remarking of ACROD bays in all Shire of Kojonup parking bays so they continue to be easily accessible.

3 Information about functions, facilities and services is provided in formats which

will meet the communication requirements of people with disabilities. ◊ It is advertised that Council minutes, agendas and other publications are available

upon request in a range of accessible formats.

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4 Staff awareness of the needs of people with disabilities and skills in delivering advice and services are improved.

◊ Internal disability awareness training is provided to staff directly involved with the public, and staff are given the opportunity to identify further training needs they may have in regard to providing services to people with disabilities.

5 Opportunities for people with disabilities to participate in public consultation, grievance mechanisms and decision making processes are provided.

◊ Council provides electoral information in alternate formats when requested. Great Southern Regional Recreation Plan In December 2005 the Great Southern Regional Recreation Strategy was endorsed by Council. The Strategy presents a comprehensive, yet simplified version of clear recommendations using six identified areas of Industry Development, Participation, Infrastructure/Facilities, High Performance Sport, People Development and Management, to represent the key areas in SD3 (Strategic Directions in Sport and Recreation). The Strategy represents a clear direction for sport and recreation in the Great Southern Region and will provide a solid framework for the continued development of resources and infrastructure within the Great Southern. The Regional Recreation Plan has been an ongoing project of the GSRRAG (Great Southern Regional Recreation Advisory Group), who resolved to undertake local and regional sport and recreation planning by developing a regional recreation strategy for the Great Southern. The Strategy involved the preparation of a Local Recreation Plan for each of the twelve Local Authorities in the Great Southern region (City of Albany, Shires of Plantagenet, Denmark, Jerramungup, Cranbrook, Tambellup, Broomehill, Katanning, Kojonup, Gnowangerup, Kent and Woodanilling), and the development of a the Recreation Strategy. Safer Kojonup In 2004, the Shire of Kojonup agreed to enter into a partnership with the newly established Office of Crime Prevention (OCP). The partnership focused on establishing strategic crime prevention agreements between local Councils and the State Government. Under the partnership agreement, the Shire was required to complete a Community Safety and Crime Prevention (CSCP) Plan, and was provided with $5,000 funding to undertake its development. During much of 2005/06 the Safer Kojonup Committee continued with the development of the Plan, and held a number of community and stakeholder workshops as part of the key consultation process of developing the Plan. The Plan will outline what action needs to be taken by all organisations involved in the Partnership to improve safety, services and reduce crime within Kojonup. The CSCP Plan also identifies and prioritises crime prevention and community safety activities and explains the roles and responsibilities each of the participating organisations. It is anticipated that the Plan will be endorsed in late 2006. The Safer Kojonup Committee also continued with a number of other proactive community projects such as the Restoration Project and the Driver Training Courses and continued to support local police and the schools in the development of new initiatives and programs for young people in Kojonup.

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Community and Sporting Groups Information Forum In February the Shire hosted an information evening to inform and educate on a number of topics which were relevant to the future planning and development of community and sporting groups within the Shire. The topics included funding (from Council and from external funding bodies), future planning, insurance (requirements and obligations), and the new Working with Children legislation that will be required by all adults who will be working with children to pass a police clearance. The primary aim of the Forum was to explain the new changes to the way in which all community and sporting groups apply for funds from the Shire Budget, including requests for cash contributions and in-kind works (for capital and operational projects/activities), and maintenance to buildings/facilities. The new changes will come into effect during the formation of the 2006/07 Shire Budget. New Residents Afternoon During March 2005, the Shire hosted a New Residents Afternoon to welcome the newest editions to the Kojonup community. Members from general community, sporting groups, businesses and the Shire, met with some fifteen new residents who had decided to make Kojonup their home. Information about services and facilities within the Shire was distributed in a “new residents kit” with the idea of the afternoon being that new people to Kojonup have the opportunity to meet people from within the Kojonup community including those from various sporting, community and business groups. Due to the success of the day it is anticipated that the New Residents Welcome will become an annual event. Student Council Visits During February 2005 the Student Council from the Kojonup District High School visited the Shire Council and conducted their first meeting of the year in the Council Chambers, which including the election of the Student Council Office Bearers. The Student Council visit every year to gain an understanding of the processes and role of Local Government in the community, and gain an appreciation for the duties and responsibilities that an office bearing position holds.

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Kojonup Swimming Pool In the third year of contract, the YMCA continued to manage the Kojonup Swimming Pool. The 2005/06 pool season commenced on the 14th November 2005 and closed on the 26th March 2006. The pool was well attended throughout the year with the continuation of popular programs such as early morning swimming, Friday Fri-Ups, YMCA swimming lessons, youth group bookings and school excursions. A number of plant upgrades and routine maintenance occurred prior to the opening of the season, including a complete investigation and evaluation of the pool filtration and water treatment plant by specialist consultant Brian Beech. Plant, pump and chlorine inspection and minor repairs were also conducted throughout the season. Smaller general maintenance items and compliance issues were also addressed during the off season in consultation with the YMCA.

Community Sport and Recreation Facilities (CSRFF) Grants Three applications were submitted from the Council in October 2005 for the 2006/07 round of the CSRFF funding. Applications were submitted from the following: ◊ Shire of Kojonup – construction of three cricket practice nets ◊ Shire of Kojonup – construction of a disabled ramp at the Sports Complex ◊ Kojonup Tennis Club – resurfacing of eight tennis courts All three projects were successfully funded, with work able to commence on these as of the 1st July 2006. Each successful applicant has twelve months to complete the project.

Cricket Practice Nets before commencement of work

Site of construction of disabled ramp at Sports Complex

Kojonup Swimming Pool Activities

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Library Storytime Successful Storytime sessions were held fortnightly in the Library and continue to be very well supported. Children 0-5 years enjoy stories, dancing and singing with musical instruments. Storytime introduces families of our community to the Library and identifies the importance of reading to children from birth. Language and literacy skills are introduced to prepare children to read and write. This is linked closely with Better Beginnings and ‘A Smart Start’. Better Beginnings Better Beginnings is a universal, early intervention family literacy program aimed at children from birth to three years and their families that reaches out to all families through public libraries. Families are given the resources and information to empower parents with the skills and knowledge to optimise their child’s learning environment. ‘A Smart Start’ One of the important strategies of the Kojonup ‘A Smart Start’ is to develop strong networks within our community that support parents and nurture children’s development during the early years period (0-4 years). One goal is to empower parents with skills and knowledge in recognition that they are their child’s first teacher. Informal information mornings are held where relevant topic based talks are organised and parents can learn and talk together. This year has included workshops on ‘Toilet Training’ and a ‘Parenting Expo’ of professional agencies including:

◊ Psychologist ◊ Speech Pathologist ◊ Occupational Therapist ◊ Dental Therapist ◊ Child and School Nurse ◊ Dietician ◊ Continence Advisor ◊ Physiotherapist

Personalised contact is made with each family at the time of the child’s birth and at regular intervals during the child’s first four years of life. Parents receive Resource Manuals and children receive age appropriate story books. The primary aim of ‘A Smart Start’ is to promote and support key foundation experiences and provide resources that maximise children’s learning potential.

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‘Finding My Place’ ‘Finding My Place’ is a Library program designed to give secondary school students an alternative learning experience in a fun and safe environment which allows participants to explore exciting career opportunities and discover hidden talents. Through motivational workshops, students are made aware of the consequences of alcohol and drug abuse and the importance of health and wellbeing. This year the workshops included:

◊ Special Effects Make-up ◊ Breakdancing and Beat Boxing ◊ Martial Arts ◊ Graffiti Art- painting of the Skatepark ◊ Teen Challenge – effects of drugs and alcohol ◊ Mr Terry Waldron MP – motivational speaker ◊ Glyn Parry – ‘Follow your Dreams’

This year, fifteen students from Kojonup District High School (Years 8-10) completed the 10 week program.

Homework Help The Library assistance to students with Homework Help was greatly improved with the purchase of two new computers this year. Students are provided with support and information resources, free computer and Internet access to help them complete homework after school.

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Other Legislative Disclosures

Record Keeping Plan In accordance with the requirements of the State Records Act 2000 the Shire of Kojonup employees are complying with the Shire’s Recordkeeping Plan. Activities to ensure staff awareness and compliance remain an ongoing requirement of the organization. This includes the requirements for capture, control and disposal of records as well as training. Staff Training The Shire of Kojonup provides training to its staff on records management procedures and policies. This is part of induction and in-service activities The officers responsible for Records Management provide assistance with use of the Shire’s electronic records management and filing systems upon request.

Performance Indicators The efficiency and effectiveness of the Shire of Kojonup’s recordkeeping practices are assessed on workflow reports generated through the record management software and through the ease of retrieval of information when required. Administration staff responsible for recordkeeping to maintain a register of

◊ Archived files. ◊ Records that cannot be located. ◊ Files missing and cannot be located

Evaluation The Shire of Kojonup’s recordkeeping system will be continually reviewed and improved where possible in order to pursue best practice for the organization.

We are currently implementing an improved system to record inward mail procedures to ensure the relevant managers are highlighted and responses are prompt. Public Interest Disclosure The Public Interest Disclosure Act 2003 (the Act) aims to facilitate and encourage the disclosure of public interest information and to provide protection for those who make disclosures and for those about whom disclosures are made. The Shire is committed to the aims and objectives of the Act and recognises the value and importance of contributions of staff to enhance administrative management practices and supports disclosures being made by staff as to corrupt or other improper conduct. Freedom of Information The Shire has available an information statement as required under the Freedom of Information Act (1992), to outline the process for access to information that is otherwise not publicly available.

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The Shire of Kojonup

“A strong and progressive community thriving and expanding

to maintain a high quality of life”