Organization of Information Sources II

Presented by:

Cristina Jane Penaso

Melanie Arceno

THREE-DIMENSIONAL

OBJECTS

RealiaThree-dimensional objects from real life, whether man-made (artifacts, tools, utensils, etc.) or naturally occurring (specimens, samples, etc.), usually borrowed, purchased, or received as gifts by a library for use in classroom instruction or in exhibits. Archival and manuscript collections often receive items of memorabilia such as jewelry, leather goods, needlework, etc., in connection with gifts of personal papers (see this example). In AACR2, the term is added inside square brackets [realia] as a general material designation following the title proper in the bibliographic description. Compare with replica.

the description of three-dimensional objects of all kinds (other than those covered in previous chapters), including models, dioramas, games (including puzzles and simulations), braille cassettes, sculptures and other three-dimensional art works, exhibits, machines, and clothing. They also cover the description of naturally occurring objects, including microscope specimens (or representations of them) and other specimens mounted for viewing.

Definition Objects, artifacts, and three-dimensional works of visual art encountered in archives, galleries, and museums (medals and badges, physical evidence from legal archives, some works of art).a three-dimensional (3-D) object is a human-made artifact, replica of an artifact, or naturally occurring entity that can be measured in terms of height, width, and depth.

the use of three-dimensional (3-D) data is becoming increasingly popular

Conservation staff decided to house the objects first by individual submission from a particular event, then by state. Individual boxes or fitted enclosures were created for each item or small groups of similar items. These individual boxes or fitted enclosures were then housed in standard sized “exterior boxes” using care to fill void spaces. Where feasible, the Conservation staff created standard enclosures for recurring types of 3-D objects, examples of which include T-shirts, baseball caps, and buttons and pins.

Original cataloging of three dimensional objects will be in accordance with the latest revision of Anglo-American Cataloguing Rules, 2nd ed., commonly known as AACR2, as interpreted by the Library of Congress rule interpretations, both of which are available online through Cataloger's Desktop. This document will highlight some key concepts found in chapter 10 of AACR2, and will provide guidance with some minor details often overlooked, or difficult to find, within the rules.

Chief Source of Information

• The chief source of information is the object itself, together with any enclosure, label or material that accompanies it. The chief source of information is the prescribed source for the title, statement of responsibility, edition, publication distribution, etc. and series areas. Information for these areas not from the prescribed source must be enclosed in square brackets. All other information used in the catalog record can come from any source.

Fixed fields Fixed fields

In the Leader, the Type of Record will be r: Three-dimensional artifact or naturally occurring object.

Bibliographic Level will either be either m: Monograph/item for item level records or c: Collections for collection level records.

Code all other Leader values as appropriate.

The 008 positions are identical to those used for other visual materials (projected media, two-dimensional nonprojectable graphics, and kits).

When applicable, values will be entered for Publication Status, Date 1, Date 2, Place of Publication, Type of Material, and Language).

Otherwise, values for Running Time, Audience, Accompanying Matter, Government Publication, Form of Item, Technique and Modified Record will be Not applicable, None of the following, etc. (These fields are rarely used in this format. There may be some instances, however, when

their use would be appropriate.

Cataloging Source should be d: Other (unless item is coded pcc, thenc: Cooperative cataloging programs) Note: The 007 field is not used for this format. The 006 field can be used to bring out additional characteristics. Do not use 3-D artifact in the 006, this field is for additional characteristics --the record is coded as 3-D artifact or naturally occurring object in the leader.

Title and statement of responsibility

Record the title and statement of responsibility as it appears on the item or any accompanying material. If the title appears in multiple locations, prefer the title that appears on the item. If the title appears in different forms on the item, prefer that which is most prominent. Title added entries should be made for any variation in title appearing on or with the item. Statements of responsibility are not confined to creators, they may include individuals who have collected, selected or presented the material.

General Material Designation No General Material Designation is used for

the format. (According to LCRI 1.1C, LC practice is to apply only the following GMDs: electronic resource, filmstrip, graphic, microform, motion picture, slide, sound recording, transparency, and videorecording).

• Edition Record edition statements as they appear on

published or manufactured items. The edition statement must apply all items. Record in a note, edition statements that apply to only part of what is being cataloged.

Publication, distribution, etc. Information entered in this area is dependent

upon the type of material, whether it is naturally occurring, handmade, or mass-manufactured.

Do no use this area for naturally occurring objects (rocks, shells, butterflies, etc.).

Do not record a place of publication or publisher's name for three dimensional art originals, handmade items, or any other type of unpublished materials. Provide only a date, if possible.

Any information about manufacture (including place of manufacture) will be given in a note. The creator's name can be used as the statement of responsibility (in square brackets if known but not appearing on the item or any accompanying material).Record as much information possible for all other types of three dimensional artifacts (manufactured objects, three dimensional art multiples, etc.)

Physical description Provide a concise statement of extent. Record

the number of physical objects and provide one of the following terms if applicable: art original, art reproduction, braille cassette, diorama, exhibit, game, microscope slide, mock-up model. Otherwise, use a term that best describes the object(s). When possible give, as other physical details, the material used to fabricate the item and the color. If it's not possible to give other physical details in a concise way, provide the information in a note.

Record dimensions in cm as height x length x depth. Provide measurements for container or box following the measurement of the object(s). (eg. 12 x 22 x 28 cm, in box 22 x 27 x 23 cm.)

Series Record series statements as they appear on

published or manufactured items. Series statements may be traced if there is an existing series authority record coded "t" in the 645 field. Generally, do not create series authority records for items published/manufactured before 1980. As with edition statements, series statements must apply to all items. Series statements that don't apply to all items can be given in a general note.

Notes

Specify the location of the title used. Provide further description of the item(s) if the information given in the physical description area is not sufficient. Create general notes, local notes and provenance notes/tracings as one would for monographs.

Subject access

Use LCSH as appropriate. Create form/genre tracings according to local policy. Additionally, form/genre terms from the TGM II and AAT can be used to bring out physical characteristics of the i

Added entries Create added entries for personal/corporate

names, if considered important.