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TUTORIAL - Importing, Editing and Deleting For use with ESDAT version 5 (version 5 software updates available from www.esdat.com.au) Using the ESdat Environmental Database System

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  • TUTORIAL - Importing, Editing and Deleting

    For use with ESDAT version 5 (version 5 software updates available from www.esdat.com.au)

    Using the ESdat Environmental Database System

  • Function Tutorial Importing, Editing and Deleting Data` ww.esdat.com.au

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    Function Tutorial Importing, Editing and Deleting

    Table of Contents

    Summary ....................................................................................................................................2

    Pre-requisites .............................................................................................................................2

    Key Learning...............................................................................................................................2

    Introduction ...............................................................................................................................2

    The Import View ........................................................................................................................4

    Import Templates.......................................................................................................................7

    Import Options...........................................................................................................................9

    Exercise 1: Import Templates - Adding New data................................................................11

    Exercise 2: Import Templates - Updating or Overwriting data ............................................13

    Editing and Deleting.................................................................................................................16

    Exercise 3: Editing data ........................................................................................................16

    Exercise 4: Deleting Data......................................................................................................16

    Creating Drop-Downs...............................................................................................................18

    Exercise 5: Creating a custom drop down menu .................................................................18

    Importing documents ..............................................................................................................20

    Exercise 6: Importing documents.........................................................................................20

    Emailing Import Templates......................................................................................................22

    Further Tutorials ......................................................................................................................22

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    SummaryThis tutorial:

    highlights the general principles of importing data into ESdat using templates

    illustrates methods for editing, overwriting and deleting data

    uses the Sample Hydrogeology and Contam database (and therefore can be usedwith the demonstration version of ESdat)

    is completed using the Access version of ESdat (guidance comments as to differencesbetween Access and SQL are provided within this tutorial)

    requires approximately 90-120 minutes to complete

    Pre-requisites

    This tutorial also forms a useful pre-requisite to subsequent ESdat tutorials which describehow to import specific data-types into ESdat (such as laboratory data, environmentalstandards, and historical chemistry).

    For a full list of the Tutorials available for use with ESdat, please see the Tutorial List.

    Key LearningFollowing completion of this tutorial, the user will have developed skills in the following:

    Using Import Templates to import data into ESdat

    Editing imported data within ESdat

    Deleting (removing) imported data from ESdat

    Overwriting imported data within ESdat

    Creation of drop down lists to encourage accurate data entry

    Managing documents using ESdat

    IntroductionESdat users typically have a range of data types to be managed, including:

    Sample location information

    Co-ordinate information (such as survey data and GPS data)

    Field instrument measurements (including water levels, NAPL thickness, pH, EC etc.)

    Laboratory analytical data (either laboratory reports in in ESdat format or historicaldata)

    Laboratory request and Chain of Custody information

    Soils descriptions and geotechnical soils data

    Borehole logs and groundwater well construction details

    It is assumed the user has previously completed Tutorial 2 Introducing ESdat.

    http://www.esdat.net/esdathelp/index.html?tutorials.htm

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    Geo-referenced basemaps in a variety of formats

    To maintain integrity of a database, data must be imported into ESdat in a consistent andcoherent way.

    Completing this tutorial will assist ESdat users in effectively importing data sets that may notbe in the correct format or is incomplete. Importing, editing and deleting data are key skillsfor efficient use of ESdat.

    In addition, maintaining a record of source documents (such as historical reports) can beuseful if reference to original data is required for verification.

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    The Import ViewAn array of specifically formatted Import Templates are available to allow importation ofvarious data types into ESdat.

    These Import Templates are accessed through the Import view.

    Open ESdat

    Select the Sample Hydrogeology and Contam database from the project list

    Select Import from the View Type tool bar (the top tool bar), as shown below

    The Import view (as shown in the figure below) provides a range of Import Options forimporting data and/or information into ESdat.

    The blue buttons at the left of the Import view labelled Blank Import Templates provideseight buttons to access templates for the major types of data imported into ESdat:

    Locations (sample location details, such as soil bores, test pits or sediment samples)

    Wells (groundwater well construction details)

    Field Chemistry (or other field parameters, such as temperature)

    Historical Chemistry (as distinct from laboratory supplied analytical reports)

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    Groundwater levels (including NAPL measurements)

    Time-variant TOC (where groundwater well measurement reference points (i.e. TOCor Top Of Casing) have varied over time through damage repair, subsidence etc.)

    Borehole/Geological logging - Standard (i.e. environmental) and Geotechnical logs

    The scrollable list at the bottom of the blue areas provides a list of all available importtemplate data tables and reference tables (reference tables are labelled with a prefix:zRef_). This list corresponds directly to the list of tables visible in Data Views when hoveringthe mouse over Data Tables (top right).

    The reference tables refer to existing information (data) that has been imported into ESdatto allow specific functionality.

    For example, reference table zRef_Environmental_Standards includes third party publishedor user created assessment standards that have been imported into the database. Suchstandards (or criteria or guidelines) can be used to create analytical data summary tablescomparing analytical data against the assessment criteria.

    The Files buttons within the Import view (as shown above) allows navigation to import arange of specific file types, including:

    Laboratory reports (as supplied by an analytical laboratory in ESdat format)

    Logger data

    Populated Import Templates (i.e. templates from the blue area that have beenpopulated with data and saved to a directory)

    Data Interchange file (for transferring data from one database to another)

    Documents or document directory pathways stored in ESdat

    AGS format files (geotechnical and geo-environmental file format)

    Clicking on any of these buttons will allow navigation to the directory location of theparticular file type to be imported into ESdat, with the exception of the Documents button.

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    The Documents button will open a Blank Import Template for entering the details of one ormore documents.

    The Library group of buttons allows users to:

    Navigate to and import environmental standards saved in a directory location

    (either downloaded from http://www.esdat.com.au/Environmental_Standards.aspx orthose created by the user)

    Run existing or create new Post Import Calculations

    Run existing or create new Combined Compounds

    (Users should refer to the ESdat Users-Manual for details on these two advanced concepts)

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    Import TemplatesClicking on any of the buttons in the blue area of the Import View will open a Blank ImportTemplate (i.e. a formatted excel spread sheet).

    Import templates will vary in appearance, depending on the data type t