Welcome to Benefits Open Enrollment

July 1, 2013 to June 30, 2014

Human Resources312‐534‐5360

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HR ContactsChris Cannova

Director of Personnel Services, 312-534-8349Human Resources Compensation and Benefits

Fred Van Den HendeDirector of Human Resources312-534-5352

Mel StasinskiBenefits Manager312-534-5386

Erika GallardoField Representative for Vicariates III & IV312-534-2017

Preetha SasikumarHRIS & Compensation Specialist312-534-5359

Diana YorkField Representative for Vicariates V & IV312-534-2017

Lupe HernandezBenefits Specialist312-534-8209

Kim O’DonoghueField Representative for Vicariates I & II312-534-2021

Arletta FerrellPension and Life Insurance Admin312-534-8276

Susan ZarnowskiHR Assistant312-534-5287

Tom FaheyHuman Resources Associate312-534-8077

Benefit Eligibility Rules

• All full‐time and benefits‐eligible part‐time employees who are regularly scheduled to work at least 26 hours per week for 8months of the year.

• Those who meet these requirements are eligible for all employee benefits.

• The hours each employee works per week needs to be entered into IOI.

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Medical Plan Comparison

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Medical Plan Comparison – Continued 

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Prescription Drug Copays

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Vision Plan Comparison

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Dental Plan Comparison

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July 2013 – June 2014Total Monthly Cost

Extended Health Coverage Cost

Plan Current July 2013 –June 2014

PPO Single $675.00 $682.00

PPO Family $1,688.00 $1,704.00

HMO IL Single $597.00 $632.00

HMO IL Family $1,288.00 $1,365.00

BA Single $523.00 $554.00

BA Family $1,129.00 $1,196.009

July 2013 – June 2014Monthly Employee Medical Premiums

Plan Current July 2013 –June 2014

PPO Single $67.00 $88.00

PPO Family $505.00 $511.00

HMO IL Single $60.00 $80.00

HMO IL Family $386.00 $409.00

BA Single $37.00 $45.00

BA Family $339.00 $359.0010

Dental Plan Current July 2013 – June 2014

Dental PPO Single $37.50 $38.50

Dental PPO Family $107.00 $110.00

Dental HMO Single $13.00 $13.50

Dental HMO Family $31.50 $32.00

July 2013 – June 2014Employee Dental Premiums

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Blended Rate 2013‐2014

• Cost to parish or school will increase from $737 to $750.00 per month

• Budgeted amount was $796

• Cost is $46 below budgeted amount

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Comparison to Budget for FY 2014

Actual costs to parishes

– $ 750.00 x 12 months = $9,000.00  

– FY 2013 Budgeted     = $9,552.00

– Decrease from budget = ($552.00)

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Two Spouses ExampleScenario 1

Two Spouses Covered SeparatelyBoth Enroll in Single Coverage

Spouse 1 Spouse 2

Blended Rate $750 $750

Employee Portion (single coverage) $45 $45

Paid by Employee

$45 $45

Paid by Each Parish $750 $750

Scenario 2

Spouse 1 Enrolls in Family CoverageSpouse 2 Waives Coverage

Spouse 1 Spouse 2

Blended Rate $750 $0

Employee Portion (family coverage)

$359 $0

Billed to Parish $1,109 $0

Paid by Employee $45 $0

Cost Split by Parishes – $1,064 Total

Paid by Each Parish $532 $532

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Introducing MyEnroll.comPaperless Online Enrollment for 2013‐ 2014

• BAS partners with IOI

• Deductions will be done directly from BAS to IOI

• Every benefit eligible employee MUST logon to MyEnroll.com to make their 2013‐2014 health insurance elections

• If NO updates are made, current elections will continue for the next plan year 

• Technical assistance available 

• FSA elections done directly thru Ceridian 

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Introducing MyEnroll.comPaperless Online Enrollment for 2013‐ 2014

Why Online Enrollment?• Easy

Make benefit plan elections from any computer 24/7• Efficient

Allows you to view and in most cases update the following information: Personal Data, Dependents, Benefit Elections, Benefits Information Library, Beneficiaries

• Secure Neither Archdiocese nor BAS Customer Service can provide 

you with your Password over the telephone Benefit Allocation Systems, Inc. and its subsidiaries are 

committed to respecting your privacy and strive to maintain the privacy and security of your personal information

• Paperless Saves time, money and lots of trees! 

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Flexible Spending Account

• Health Care Account limit remains unchanged at $2,500 per plan year

• Dependent Account limit remains unchanged at $5,000 per plan year

• You MUST re‐enroll for 2013‐2014 by logging on to the Ceridian website www.ceridian‐benefits.com. Current elections will not carry forward to the next year. 

• Access the Ceridian website to submit claims, access forms check balances and much more

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Qualifying Life Events

Employee• Employee completes enrollment form• Attaches Documentation• Submits to Human ResourcesHuman Resources• Reviews the documentation• If documentation is in compliance with plan provisions, the 

change is entered in MyEnroll by HR Rep• If documentation is NOT in compliance with plan provisions, 

the forms with be returned to employee• In either case HR will notify employee of the decision

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Evidence of Insurability

• Employee enrolls in supplemental life insurance on MyEnroll• If the amount for life insurance elected exceeds the guaranteed 

issue amount:– ONLY the amount up to the guaranteed issue limit will be accepted– Employee will complete Evidence of Insurability Form and send to 

insurance carrier– If carrier determines that the Evidence of Insurability is satisfactory, they 

will approve the amounts of coverage that were elected above the guaranteed issue level according to plan provisions

– The carrier will notify Human Resources of their decision– Additional coverage amounts will be entered into MyEnroll by HR Rep– Human Resources will notify employee of the approval or denial of 

coverage

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Benefit Sweep

• Effective July 2011 Employee contributions for medical and 

dental benefit coverages swept directly from bank accounts of parishes and schools

• Effective October 2013 The location cost (blended rate) will also be 

swept directly from the bank accounts of parishes and schools

• The sweep process of blended rate will follow that of the employee contribution 

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Wellness Recap

– CHC Wellness is an on‐site corporate and community provider of health and wellness programs

– Programs will include health screenings, walking challenges and weight management

– A total of 1,046 employees participated in the wellness screenings

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Walking Program

A total of 339 employees participated•42 met the 10,000 step goal•38 met the 8,000 step goal•95 met the 5,000 step goal

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Non‐Exempt or Hourly Employees

• Based on duties performed and manner of compensation, will be subject to all minimum wage and overtime provisions of FLSA

• FLSA requires that all covered, nonexempt employees be paid at least minimum wage for all hours worked

• Must receive one and one‐half times regular rate for hours worked over 40 in a workweek

Exempt vs. Non‐Exempt 

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Exempt or Salaried Employees

FLSA provides an exemption from both minimumwage and overtime pay for employees who areemployed in a bona fide “white collar” position:

• Executive• Administrative• Professional• Outside Sales capacity• Certain computer employees• Highly compensated individuals

Exempt vs. Non‐Exempt 

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Three Tests to Determine Exempt Status

Salary Level• Minimum salary level required for exemption is $455 per week• Annual salary equivalent of $23,660

Salary Basis• Must generally be paid a predetermined amount each pay period• Amount paid may not be reduced because of a variation in the 

quality or quantity of the work performed• Must be paid full salary for any week that any work was 

performed

Job Duties• Employees must perform certain executive, administrative, 

professional, outside sales, or computer professional job duties

Exempt vs. Non‐Exempt 

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IOI Data• Terminate employees in a timely manner• Ensure benefit plans for employees that transfer between locations are consistent

• Ensure date of hire and date of benefit eligibility are correct

• Perform data audit on a quarterly on monthly basis• Encourage employees to update personal information• IOI data is principle source of employee data for the Archdiocese; incorrect data can effect:

• Employee benefits including health, life, FSA, disability, 403(b) and share plan contributions (employee & employer)

• Don’t hesitate to call HR or IOI directly HR: 312‐534‐5360 IOI: 888‐697‐0021 28

Health Care Reform

‐ Additional Fees‐ HHS Mandate

‐ Exemption for Archdiocesan Plan‐ Automatic Enrollment‐ Summary of Benefits and Coverage

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Here We Go!

• ALL enrollments completed online thru MyEnroll• Special Process for Qualified Life Events and Evidence of Insurability

• All eligible employees must log into MyEnroll To:– Verify Coverage– Make all benefit election changes– Review and name beneficiaries– Receive confirmation statement

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Open Enrollment Period & Due Date

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Human Resources312‐534‐5360

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