ADP Workforce Now®

Solution Overview Guide

HR. Payroll. Benefits.

Simple. Smart. Scalable.With ADP Workforce Now you have a flexible, one-stop solution that can maximize your people’s performance and drive your business forward.

This guide is designed to give you an overview of the positive impact ADP Workforce Now will have on the various aspects of your business. From recruiting the best people to employee self-service to rich, informative reports, ADP Workforce Now is ready to help you take your business to the next level.

ADP Workforce Now Overview 4

Human Resources 5

Recruitment 6

Performance Management 7

Payroll 8

Time & Attendance 9

Tools 11• HR Communications Portal 11 • Self-Service 11 • Reports 12 • Mobile Solutions 14

ADP Workforce Now Overview

As you get ready for your next business challenge — tackling new markets, expanding staff or taking a fresh look at existing processes — you need productivity tools that can keep pace with your plans.

Think of ADP Workforce Now as the solution that enhances productivity as your business progresses. In one place, you’ll find everything you need to make sure your HR, payroll and time & attendance are working seamlessly.

Find, grow and keep great people

From attracting the best candidates to keeping them engaged and productive, ADP Workforce Now lets you focus on people, not paperwork, when attracting, developing and managing talent to your best possible advantage.

Do more, know more, grow more

Productivity no longer has to come with a steep price tag. With tools to optimize nearly every aspect of your staff’s productivity, ADP Workforce Now helps you do more, know more, grow more — all without boosting your headcount or budget.

Improve your bottom line

For most businesses, access to actionable data is key to improving your financial performance. With ADP Workforce Now, you’ll find what you need to manage payroll and HR-related expenses and help make more effective decisions.

Simple. Smart. Scalable. ADP Workforce Now is the next generation of productivity tools, delivering:

• Streamlined processes and lower total cost of ownership with a truly unified system

• Stronger, more strategic HR — without adding to your headcount

• A better way to control labour costs and make effective decisions

• Informed, engaged and empowered employees

• Freedom from technology integration challenges with a unified SaaS offer

• Accessible, actionable reports and data

It’s the single-platform solution that powers your HR, payroll, time & attendance, recruitment, performance — and enhances your productivity; all from ADP, a company that makes the business day easier for tens of thousands of businesses across Canada.

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Human Resources

Your people are the driving force behind your business. But do you have the necessary tools in place to ensure they are properly taken care of and ready to help your organization thrive?

ADP Workforce Now offers a comprehensive array of tools that ensure your HR is efficient, cost-effective and compliant. That means both you and your employees have more time to focus on higher value initiatives.

Save valuable time while controlling labour costs

ADP Workforce Now’s suite of leading edge HR tools strengthen how important HR functions are managed and delivered:

• Empower your employees with comprehensive self-service, providing access to things like company policies and other employment-related information

• Customize to fit the way you work and your existing hiring process

• Receive on-demand access to a broad range of standard HR reports to provide on-demand insight about your organization

Effectively manage the employee life cycle

The need to provide timely information to your employees — and to the government — can place tremendous demands on your staff time and resources.

ADP Workforce Now helps you more efficiently and effectively manage your changing organization, helping you address administrative updates with ease including enabling your employees to make changes on their own.

• Access, manage, and analyze sensitive or complex HR information, like salaries and pay grades for performance reviews

• Improve employee recordkeeping

Gain convenient access to HR Data

Unifying HR and payroll in a single system enhances data integrity and eliminates duplicate data entry, so you can confidently access data online as well as capture, track and report on information to fit your key business processes and decisions.

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Recruitment

Your company depends on you to hire and develop the best talent to give your organization a competitive edge. The strategy starts with you. Executing your plan? We can help with that.

The ADP Workforce Now Recruitment module provides a complete approach to managing your talent, from candidate to employee. You get one system to help make the most of your biggest asset — your people.

Align your strategic & financial goals

Hiring can be a time-consuming undertaking — and an expensive one if not executed wisely. Leverage the power of ADP Workforce Now to help control your costs, improve your process, and create the fastest route to success.

• Know your cost and time to hire

• Uncover obstacles that are making your hiring process less than effective

• Use performance reviews to establish and execute on personal, team and company goals

Recruiting & Staffing

With HR professionals spending an estimated 45% of their time on administrative tasks, you need a system to relieve the paperwork burden. At ADP, we specialize in easing the administrative duties so you have time to think — and hire — more strategically.

Improve your organization’s first impression with unique job postingsFirst impressions matter. Let ADP Workforce Now help you put your best foot forward so you can attract the kind of candidates that become your best employees.

• Create customized postings that get you noticed first

• Build your talent pipeline by letting candidates create a unique secure profile on your recruiting website

• Track your time to hire and find top talent

Find your employees using the most popular job sitesWith ADP’s fast & friendly requisition wizard you can:

• Place your posting on CareerBuilder™, LinkedIn™, Monster™ and Facebook™

• Pre-populate your job information with data that’s already in your ADP system

• Customize the approval process to fit your company’s unique workflow

Onboarding & Engagement

There’s no doubt that the onboarding process represents significant investments in time and money, especially for companies that still handle each task manually. Now, you have a system that pulls it all together for you.

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Performance Management

You know you’ve got a lot of great people. But do they have everything they need to prosper? You need to ensure you have all the process in place so they can reach their full potential – and so can your business.

ADP Workforce Now can help you make the most of your human capital. From finding the perfect candidate to nurturing talent to offering an attractive compensation plan, you can feel confident that you can bring the best out of your talent management.

Align your strategic & financial goals

Once you’ve made a great hire, ADP Workforce Now can help turn a candidate into a performance star. We’ll bring together the data you need to spot performance trends, identify candidates for career growth, and address issues before they become problems.

• Leverage the power of a complete historical performance record for every employee

• Track progress toward individual and organizational goals

• Strengthen your compensation and succession planning

Empower & engage employees to drive growth

Engage managers and employees alike with a proactive, consistent approach that makes performance reviews and goal management easier. Use our completely configurable tools

and at-a-glance dashboard to:

• Rate and weight key performance information

• Speed up the review and approval process

• Take a competency-based approach that can help drive continuous growth

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Payroll

Your payroll is critical and you’re counted on to make sure it’s always on time, every time. To do that, you need the necessary tools in place to ensure your people are properly taken care of and ready to help the organization thrive.

With over 60 years in the payroll processing business, ADP understands that payroll is the lifeblood of your business. ADP Workforce Now leverages our experience, expertise and proven track record to ensure your business processes payroll with flexibility, convenience, security and confidence.

Trust your Payroll to the experts

ADP Workforce Now payroll is a robust payroll processing solution, allowing you to:

• Manage the entire payroll process, from customizing payroll reports to accessing key payroll functions, with a flexible system that is easy to learn and accessible from anywhere

• Feel confident with strong encryption and state-of-the-art security that delivers multi-level protection

• Improve payroll speed and accuracy with ADP’s optional integrated time & attendance solution

Direct DepositSave time with direct deposit, with electronic payment directly into employees’ bank accounts.

Tax Administration and FilingADP prepares, files, and deposits federal and provincial taxes, while issuing the required monthly reporting to relevant tax authorities. ADP also responds to associated inquiries from any tax agency.

Year-end ProcessingADP handles your company’s year-end requirements, including direct reporting to the proper tax authorities and statements of deposits and filings made on your behalf.

Third Party RemittancesLet ADP address the complex calculations of third party remittances and make the necessary payments to appropriate agencies.

Payroll ReportsUse the Payroll module to print reports that help you verify data entry hours and earnings before you submit your payroll, and analyze ongoing payroll totals, employee deductions, personnel changes, and quarterly tax reports. Use a combination of standard and user-defined reports to meet all of your payroll and tax needs.

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Time & Attendance

Keeping on top of your time & attendance is an ongoing challenge. Changing regulations, overtime, a growing mobile workforce – you need to be ready for anything, at any time.

ADP Workforce Now Time & Attendance is there to help. By automating your time collection process and allowing you to mange by exception, you not only get the peace of mind knowing best practice processes are in place but you’ll also enjoy the added time to focus on more strategic activities.

Increase the efficiency and accuracy of payroll preparation

Now there’s no need to fill out timesheets, punch timecards or spend countless hours on repetitive time & attendance data entry, timecard corrections and reporting.

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Label and set up time cards and or timesheets

Employees punch clock/fill out timesheets

Cards/timesheets collected

Reviewed for missed punches, errors & exceptions

Check with supervisors on illegible/ damaged cards, excessive overtime,

exceptions and missed punches

Calculate and/or audit the totalling for errors

Keypunch data into payroll

Check totals and correct errors as necessary

Create reports for labor reporting

Keypunch data from reports into other systems (G/L, Job Costing, Billing)

File time cards

Manual TLM Process

Time-consuming and prone to many errors

Employees punch clock/fill out timesheets

Reviewed for missed punches, errors & exceptions

Automated TLM Process

Time savings and less prone to errors

Remain Compliant

Workforce Now Time & Attendance provides an indisputable record of hours worked along with any audits made to the timecards. The system stores years of time & attendance data in easy-to-access electronic form, providing the information needed for federal overtime compliance reports and helping you remain compliant.

Manage labour more effectively

Workforce Now Time & Attendance provides valuable management reports so you can easily analyze labour costs and make better decisions. Standard reports include:

• Timecard Reports: Review in and out times as well as daily totals for each employee (supervisors and payroll administrators)

• Payroll Reports: Verify payroll totals by reviewing each employee’s hours for the pay period

• Attendance Reports: Analyze absences and late punches for evaluations and performance reviews

• Schedule Reports: Helps ensure that you have appropriate coverage for each shift

You also have the ability to create ad hoc reports as you need them.

Track time in a manner that Fits your company’s needs

ADP understands that you have a diverse workforce. We offer a broad range of data collection options to meet your needs, including badge card timeclocks, biometric timeclocks, web timesheets, telephone and mobile devices. In addition, employees can quickly and easily clock in and out at ADP’s Web clocking kiosk.

Streamline the scheduling process

Workforce Now Time & Attendance makes it easier for you to ensure adequate staffing coverage. By automating the scheduling process you can:

• Prevent unauthorized work

• Highlight attendance issues before they impact morale and profitability

• Manage groups that work rotating or variable shifts more easily

• Identify and correct potential over and understaffing issues

Increase productivity with self-service

With Workforce Now Time & Attendance, employees will be able to view hours worked, schedules and paid time off balances online 24 hours a day. Supervisors and managers can readily access their own information, as well as that of employees who report to them so critical requests such as time off can be acted upon in a timely manner.

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Tools

You’re counted on for a lot; and it always seems that everything is needed at once. You could certainly use a little help.

ADP Workforce Now has a variety of tools that can make your job easier and more productive. From opening the lines of communication with your people to making the most of your business data for more insightful and informed decisions, you’ll find ADP Workforce Now has just what you’re looking for.

HR Communications Portal

ADP Workforce Now is more than your one-stop access point for ADP HR, payroll and Time & Attendance systems - it also acts as your employee portal for communicating accurate, timely information to your employees and managers while reinforcing your corporate brand. Add your company logo and color palette then use the content management tool to post important documents:

• Company mission statement

• News and announcements

• Company policies and handbook

Self-Service

The system’s Security Access feature allows you to create groups and post targeted content for secure viewing by designated groups. Customized manager and employee workflows can be designed to meet the unique demands of your business.

Employee self-serviceADP Workforce Now onboards employees with ease and empowers them to:

• View pay statements and T4 information

• Set up direct deposit

• View the company directory

• View approvals and notification

These automated self-service tools do more than increase employee engagement and satisfaction. They also free up HR staff to focus on strategic initiatives rather than administrative tasks. When employees need help with self-service functions, detailed online support and task assistance are always available.

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Manager self-serviceSimilar to employee self-service tools, ADP Workforce Now automates routine processes for managers so they can spend more time helping you build your business. For example, Workforce Now Manager Self-Service empowers your managers to:

• Conduct performance reviews

• Disseminate vital information and eliminate repetitive tasks such as re-keying data

Reports

ADP Workforce Now includes an extensive library of standard and custom reports for HR, payroll, and Time & Attendance. Based upon the systems you select, you’ll be able to choose from a range of reports.

These preconfigured reports are easy to run. Simply enter your selection and you can:

• Preview reports right on your screen

• Print reports

• Export to a file or a software application

• Email your reports

Standard reports in ADP Workforce Now make it easy to access the data you need and share it with others across your organization.

Extend your options with custom reportingADP Workforce Now also features a robust report writer that enables you to create user-defined reports and gain valuable insights across multiple workforce management functions.

This online reporting tool makes it easy to create a wide range of reports using current and cumulative data from your HR, payroll and time & attendance modules. Use it when you want answers that go beyond the extensive reporting capabilities standard to ADP Workforce Now.

Creating a custom report is fast, easy and flexible — simply log on to access a report setup wizard that guides you step-by-step. Select from a wide array of data fields, sorting criteria, totaling and formatting options, plus the ability to create robust calculations. Then, choose to view your finished report online, save it, print it and/or distribute it via email just like our standard reports.

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Mix and match from any ADP Workforce Now categoryMix and match reporting data from a wide range of categories within your ADP Workforce Now database:

As a result, you can explore virtually every aspect of your HR and payroll costs, and engage in detailed “what-if” projections to better manage your workforce.

Data intelligenceADP Workforce Now‘s comprehensive reporting makes it easy to communicate critical information to other users within your organization. Distribute reports electronically, or provide access for team members to run their own reports. You can also export report data to other applications or spreadsheets for the utmost in analytical flexibility.

Use ADP Workforce Now advanced reporting tools to:

• Improve user adoption with an easy-to-use report wizard

• Respond to inquiries more fully, accurately and efficiently

• Automate report distribution

By leveraging current, cumulative data across your HR, payroll and Time & Attendance functions, you’ll reduce the time spent gathering the information necessary for more accurate and informed organizational decision-making.

• Employee paycheque data, deductions and other information

• Current payroll

• Year to date accumulators or tax information

• Paid time off

• Timecards

• Employee schedules

• Attendance

• Statutory information

• Employee development

• Employee enrollments

• Wage garnishment

• Workers compensation and more

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ADP Mobile Solutions

With the ADP Mobile Solutions app, you’ll get complete integration of HR, payroll and Time & Attendance solutions. Don’t miss out on a tremendous opportunity to connect with your employees, enhance productivity, attract and retain talent and drive significant organizational growth.

With today’s powerful mobile devices reaching the enterprise level, you can get all of this from a single mobile app.

Connect your employees to the information and tools they need to succeed:

• View pay statements

• Tap to contact colleagues

• Track time & attendance

• Distribute company news and events

The ADP Mobile Solutions app boosts productivity in two ways: empowering employees with self-service access, and freeing your HR staff from many

routine inquiries.

With the changing workforce today’s employees are working differently – no longer tied to a desk, an office or in front of a computer all day long.

Discover how organizations like yours are providing mobile access to key HR functions – and enjoying improved productivity and worker satisfaction along the way.

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Are you ready for the Gold Standard?

Whether you’re looking to expand your business or re-evaluated your processes, you can count on ADP Workforce Now to enhance your productivity and help you get the best out of your people. With HR, payroll, time & attendance and so much more in one seamlessly integrated solution, you’ve got a powerful solution that’s ready to drive your business forward today, tomorrow and well into the future.

If you have any questions about ADP Workforce Now, please feel free to call 1-866-228-9675 or find us on the web

anytime at adp.ca.

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