2013 CDC/GTPAC Small Business Industry Day

Dale DeFilippsContracts Branch Manager

Centers for Disease Control and Prevention

May 3, 2013

Office of the Director

Procurement and Grants Office (PGO)

Agenda

Contract Summary CDC Information Management Services

Awardees Small Business Processes Technical Evaluations

CONTRACT SUMMARY

Contract Summary

CDC Information Management Services Covers three domains

• Information management• IT infrastructure• Management consulting

Has three award categories by business type• Full and open• Small business• 8(a) – Small and disadvantaged businesses

Period of performance can last 10 years if all options are exercised

Comprises 27 prime contractors• 55 awards• Over 150 named sub-contractors/partners

Contract Summary

CDC Information Management Services (continued) Total value is $5 billion

• $3 billion for information management• $1 billion for IT infrastructure• $1 billion for management consulting

Scope and coverage• Can be used by any office in CDC, as well as other HHS

Operational Divisions• Cannot be used by other federal agencies outside of HHS• Covers work for CDC’s intergovernmental grantees, such as

state, local and international health agencies• Not a requirements contract within CDC, but program

officials are strongly encouraged to use it

Information Management Domain

Information Systems Tasks Planning Design Development Maintenance Engineering Integration Retirement

Other Tasks include: Requirements gathering Analysis System prototyping Conversion Implementation Training Development of user

guides Change control System testing Systems security

controls Quality assurance

Information Management Domain

Domain Tasks include: Data standards development Health IT Public health informatics Decision support Data modeling Interoperability services Health information exchanges Service-oriented architecture

Software-specific tasks• Improvements• Modeling• Simulation• Security assessments• Privacy assessments• Monitoring

Information Management Domain

Data Specific Tasks Collection Analysis Transformation Dissemination Visualization Management

IT Infrastructure Domain

Domain Tasks include: Design Installation Management of networks Support of networks Datacenter operations Information security systems Conferencing Project management and program support services to

support IT infrastructure programs and activities

Management Consulting Domain

Broad consulting services including: Business analysis Business case development Performance management Process improvement Business process reengineering Decision support and analytics Program vulnerability and risk assessment Continuity of operations planning Project and program management

Management Consulting Domain

Additional consulting services include: Capital planning and portfolio assessment Enterprise architecture Strategic planning Organizational study and design Transformation and change management Human capital and workforce analysis Training Communications Governance support

Contract Summary

Broad and flexible scope Provides access to diversified talent Many specialty labor categories Facilitates small business goals Performance-based focus Fosters contractor work off-site Explicitly enables teleworking Government issued equipment not required,

but allowed

CDC INFORMATION MANAGEMENT SERVICES AWARDEES

CIMS Awardees

Full list by category posted on FBO.gov website

Each domain and business category has 2-11 awardees

Substantial involvement of small businesses Small business and 8(a) companies receive

first consideration for Requests for Task Order Proposals (RFTOPs)

Award Distributions

Typically 3 to 4 proposals are received on average for each RFTOP

Number of Task Order Awards by Business Type 55% to large businesses 45% to small businesses

Dollar Obligations by Business Type 70% of dollars awarded to large businesses, 30% of dollars awarded to small businesses

CIMS AwardeesInformation Management Domain

Full and Open Business Category Accenture National Security Services, LLC Booz Allen Hamilton Business Computer Applications Deloitte Consulting LLP Dell Perot Systems

IBM ICF Incorporated, LLC Lockheed Martin Northrop Grumman Science Applications International Corp. SRA International, Inc.

CIMS AwardeesInformation Management Domain

Small Business Set-Aside Category Business Computer Applications DB Consulting Group, Inc. Emergint Technologies, Inc.

8(a) Set-Aside Category DB Consulting Group, Inc. Emergint Technologies, Inc.

CIMS AwardeesIT Infrastructure Domain

Full and Open Business Category Accenture National Security Services, LLC Booz Allen Hamilton CACI Ciber, Inc. CSC

Dell Perot Systems HP Enterprise Services, LLC IBM Lockheed Martin Northrop Grumman Unisys

CIMS AwardeesIT Infrastructure Domain

Small Business Set-Aside Category Amdex Emergint Technologies, Inc. Human Touch, LLC

8(a) Set-Aside Category Chickasaw Emergint Technologies, Inc. Human Touch, LLC

CIMS AwardeesManagement Consulting Domain

Full and Open Business Category Booz Allen Hamilton CSC Deloitte Consulting LLP IBM ICF Incorporated, LLC Lockheed Martin Price Waterhouse Coopers LLP Sapient SRA International, Inc. Unisys

CIMS AwardeesManagement Consulting Domain

Small Business Set-Aside Category Amdex Cadence Group Associates, Inc. Carter Consulting, Inc. SciMetrika

8(a) Set-Aside Category Carter Consulting, Inc. Cloudburst Consulting Group SciMetrika Total Solutions, Inc.

SMALL BUSINESS PROCESSES

Small Business Processes

Capability statements Make a recommendation to set-aside the RFTOP for

either 8(a), small business, or full and open competition Reviewed and evaluated by technical subject matter

experts Small Business Specialists review RFTOPs

and provide input regarding the set-aside decision

Contracting Officer makes the final set-aside decision

Small Business Processes

If small business awardees are not still small after five years from contract award, then they cannot compete for work under the CIMS contract

CDC on-ramping solicitation amendment issued Solicitation will be set-aside for 8(a), HubZone, Service

Disabled Veteran Owned Small Business (SDVOSB), and Woman Owed Small Business (WOSB)• Historically received the lowest percentage of dollar

obligations at CDC Solicitation amendment released April 2013, proposals

due early June 2013

Small Business Processes

CDC on-ramping solicitation amendment issued (continued) Solicitation amendment covers only the information

management domain• It is the most active of the three domains• The other two domains will not be solicited

Offerors can check FedBizOpps.gov for more details• Provisions in the new solicitation amendment are the same

or very similar to the original solicitation

PROPOSAL PREPARATION

Proposal Preparation

Be sure to thoroughly read and comprehend the… Statement of work requirements Proposal instructions Evaluation criteria

Do not merely restate the work requirements Offerors need to provide details of their own technical

approach and how they plan on accomplishing the work Perform mathematical verification of

numerical data before submitting the proposal

Proposal Preparation

Be sure that the following items are reasonable and appropriate for the proposed technical effort and associated work requirements Labor hours Categories Rates Other direct costs

Ensure your proposal is received by the deadline date and time

If you have questions, submit them in writing to the Contracting Officer

TECHNICAL EVALUATIONS

Technical Evaluations

Technical Evaluation Panel Separate panel for each RFTOP Different individuals on each panel depending on the

requirements Comprised of program office subject matter experts Rates the proposals in accordance with the evaluation

criteria in the individual RFTOP Provides an average of the panel member scores Come to a consensus agreement on their ratings and

award recommendation

Technical Evaluations

Contracting Officer reviews the evaluations before deciding on which offeror to select Take technical merit and price into account in the best

value tradeoff All task order awards over $5 million are

thoroughly reviewed by several high level procurement officials before award Team Leader, Branch Chief, Policy Manager, Deputy Director, and Head of the Contracting Activity

Technical Evaluations

The government reserves the right to make an award without discussions An offeror’s initial submission should be their best

proposal Do not expect that the government will

request revised proposals to address weaknesses

Annual past performance on existing task orders will be evaluated for entry into Contracting Performance Assessment Reporting System (CPARS) Past performance will not be included as an evaluation

factor for RFTOPs

Health Marketing Communication Services

We have begun acquisition planning to make follow-on awards to the existing Health Marketing Communication contracts

We plan on issuing a Request for Information (RFI) in the fourth quarter of FY 2013 with awards expected in late 2014

Currently there are 23 contractors among three domains including creative services, evaluations, and training

All task orders are competed among the contractors in the applicable domain

All task orders are performance based

Health Marketing Communication Services

On average, over 30 new competitive task orders are awarded each fiscal year

The contracts can be used HHS-wide by any Operating Division, but cannot be used by other Federal agencies

The new contracts will have a small business set aside component depending on the results of our market research

Questions and Answers