shpe jr. chapter training: deliverables maria lopez program manager shpe foundation

SHPE Jr. Chapter Training: Deliverables

Maria LopezProgram ManagerSHPE Foundation

Overview

Impact

Guidelines

Timeline

SHPE Jr. Chapter Charter Application

SHPE Jr. Chapter Report

ImpactThrough funding received from the Naval Sea Systems Command (NAVSEA), the SHPE Foundation is extending 50 SHPE university and professional chapters an award to start a SHPE Jr. Chapter in a local high school. 

Your SHPE chapter will be making an impact on young Hispanic students by introducing them to STEM and setting them up for an exciting STEM education and career. 

Your chapter will be directly contributing to the success of SHPE’s Strategic Goal 1: Economic & Technological Position.

Guidelines

GuidelinesThe award provides $205.00 to support the new SHPE Jr. Chapter in targeted states in Regions 1, 3, 4, 5 and 6.

This funding can be used for food, activities, or other approved items to facilitate the Jr. Chapter.  In order to qualify for funding the target high school cannot already have a SHPE Jr. Chapter in place. 

The SHPE Foundation will provide the sponsoring university or professional SHPE Chapter with monthly activities for the SHPE Jr. Chapter meetings and additional support as needed. 

Additionally, the NAVSEA funding will support a SHPE Jr. Chapter Advisor, who is a teacher at the high school.  The SHPE Jr. Chapter Advisor will receive a $300 stipend for serving as an advisor during the first year of implementation of the SHPE Jr. Chapter.

NamePhone NumberEmail AddressMailing Address

Guidelines

Timeline

TimelineNov 9, 2012: Jr. Chapter Proposal Due* (availability will remain open until all 50 chapters have been confirmed)

 Nov 23, 2012: First Disbursement of Award ($102.50) Sent to SHPE Chapter

 Nov 23, 2012: SHPE Jr. Chapter Advisor (teacher at high school) Confirmed*

 Nov 30, 2012: Stipends Sent to SHPE Jr. Chapter Advisors

 Present to May 2013: SHPE Jr. Chapter Meetings Conducted**

 * indicates to be submitted by SHPE university or professional chapter.  ** indicates to be submitted by SHPE university or professional chapter and

SHPE Jr. Chapter advisor.

Jan 11, 2013: SHPE Jr. Chapter Charter Application Due** 

Jan 23, 2013: SHPE Jr. Chapter Final Report Due** 

Jan 30, 2013: Second Disbursement of Award ($102.50) Sent to SHPE Chapter

Feb 6, 2013: Total Receipt of Funds Due (letter from SHPE Chapters confirming receipt of $205)**

* indicates to be submitted by SHPE university or professional chapter.  ** indicates to be submitted by SHPE university or professional chapter

and SHPE Jr. Chapter advisor.

Timeline

SHPE Jr. Chapter Charter Application

Why the Charter is ImportantBy completing the charter the SHPE Foundation will recognize the high school as an official affiliation of SHPE

Jr. Chapter Charter ApplicationBasic information will be required

High School Name & AddressYour chapter information and the SHPE representative from your chapter for the high schoolHigh school advisor’s contact information

The SHPE Jr. Chapter board must be determined prior to submission of the SHPE Jr. Chapter Charter application

4 students with a 3.0 or above GPA

• President• Vice-President• Secretary• Treasurer

Jr. Chapter Charter Application

Student Demographic FormDemographic information form will be required for each member

Age, grade, family information, classes taken, GPA…

Membership Application Form A membership application form must be submitted for each memberMust be signed by the parent/guardian if student is a minor

Liability Release / Photographic Consent

Liability release and photographic consent form must be completed by student (and parent if student is a minor)Sample letter to parents and guardians is included in the application

Sample Hosting SHPE Chapter Sponsor Letter

Letter to be completed by your chapter to the SHPE Foundation stating your support for the high school’s SHPE Jr. Chapter

SHPE Jr. Chapter Charter Application

ApplicationStudent Forms (10 students minimum)

Student Demographic FormMembership Application FormLiability Release / Photographic Consent

Host SHPE Chapter Sponsor Letter

SHPE Jr. Chapter Report

Program InformationRequest for general information

Sponsor SHPE Chapter High SchoolProgram Start Date

Program InformationProject Activity Description

What did your chapters do?

Keep a log to track attendance and activities completed

Program Information

Program InformationWorkshops will be available online

Graduates Ready for TaskingFinancial Aid

Program InformationList collaboratorsList any volunteers who have contributed to the chapterInclude photos!

Budget

Include a list of expensesFoodTripsMaterials

Insight into average cost of sponsoring a SHPE Jr. Chapter

Jr. Chapter Highlights