august 15, 2012, human resource services welcome new faculty orientation
TRANSCRIPT
August 15, 2012, Human Resource Services
WELCOME
New Faculty Orientation
Plans
• Resources
• Benefit Plans
• Retirement Plans
• Important Reminders
Agenda
Welcome to UF!
There are a number of useful resources to help get you started.
Human Resource Services’ Websitehttp://www.hr.ufl.edu/ New Employee Orientation page
online Benefits Overview/Tutorial online Retirement Overview/Tutorial
Employee Information Guide InfoGator Human Resources’ Office located at 903 W. University Ave
Plans
Benefits Assistance
University Benefits 392-2477 PPD 392-2333 IFAS 392-4777 Health Science Center 392-3786 Or email [email protected]
Retirement Assistance
University Retirement 392-2477 Or email [email protected]
Health Science Center Clinical Faculty
Clinical Faculty will be enrolled in HSC college benefit plans such as Health, Life, Accident and Long term disability.
Other State/UF supplemental plans are also available through the main Benefits office at 392-2477.
Contact your College representative:
Janis Smith Medicine-Gainesville (352) 273-5077
Nia Turner Medicine-Jacksonville (904) 244-8531
Melissa Long Dentistry (352) 273-5786
Important Benefit Reminders
New Hires 60 days from the date of hire to enroll in benefits (Benefit coverage begins on the 1st day of the month AFTER enrollment.)
Annual Enrollment (Benefits Only)Scheduled from October 8 through November 2, 2012Enroll/cancel/change with an effective date of January 1 of the following year
Benefit Plans
We offer a comprehensive package to meet your needs (State and University supplemental plans)
GatorCare (beginning 7/1/2013, medical plan available to certain employee groups including domestic partners)
Health (multiple plan designs, including domestic partner)
Dental (multiple options)
Life (3 life plans – 2 employee only & 1 family plan )
Disability (Long & Short term plans)
Accident Long Term Care Hospital & Cancer plans
Benefit Plans
New UF Voluntary Benefit Plans
Beginning 1/1/2013 on Post-Tax Basis:
Accident Critical Illness Dental Hospital Permanent Life & Long Term Care Pet Insurance Legal Insurance
Who is People First?
They are the State of Florida’s Plan Administrator
Responsibilities include:Communications/CorrespondenceEnrollments Qualifying Status Changes (QSC)Dependent eligibilityCOBRAOpen EnrollmentPremium Administration
Watch for mailings from People First regarding your Benefits …. Do not throw them away!!
Steps to Enroll in Benefits
1. Listen to the Benefits Tutorial (plan information)http://www.hr.ufl.edu/benefits/tutorial/2011/Benefits2011%20FINAL.html
2. Attend a Group Enrollment Session (hands on enrollment assistance)
Session to enroll for September coverage is:Friday, 8/24 -- 1:30-3:30 pm
Scheduled in Room119 in the HRS Building Sessions after 8/24 are available, however it will result in a
later coverage effective date
To register: sign-on to myUFL. Navigate to My Self Service > Training & Development. Enter course # GET011. Call 392-4626 if you are unable to register
Qualifying Status Change Events
Major “life or work events”
You must make changes within 31 days of the event
Changes must be consistent with the event and may require additional documentation
Important Reminders
Examples of Qualifying Status Change Events
Marriage/Divorce Birth/Adoption (even if you already have family coverage) Change in dependent’s eligibility Change in employment status of employee
or spouse (part-time, leave of absence, etc.) Loss of other insurance coverage
If you’re uncertain whether an event allows a change to your benefits, always contact the UF HR Benefits Office for guidance
Watch for 2013Plan Year Changes
Open Enrollment 10/8 – 11/2 at 6:00 pm EST Benefits Fair 10/23 @ the Touchdown Terrace 9-3 pm Make sure your address is current in myUFL by early Sept. 2013 Plan Year ChangesNew GatorCare medical plans for certain employee/coverage groups (Domestic Partners on 1/1/2013; and Post Docs, Clinical Faculty, and Residents effective 7/1/2013) New UF Voluntary Benefit plans addedState has launched new address and dependent verification screens which must be completed upon logging into the People First system
UF Retirement Plans
FRS Pension Plan FRS Investment Plan SUS Optional Retirement
Program
UF Retirement Plans
FRS Pension Plan
Defined benefit plan
Eight-year vesting requirement
3% employee contribution required
Employee will default to this plan if an ORP election is not made within 90 days
UF Retirement PlansFRS Investment Plan
Defined contribution plan
One-year vesting requirement
6.3% of gross eligible earnings deposited to your retirement accountIncludes 3% employee contribution
UF Retirement Plans
SUS Optional Retirement Program
Immediate vesting 403(b) tax-sheltered plan 8.14% of gross eligible salary deposited
to your retirement account- Includes 3% employee contribution
Allows additional voluntary contributions through plan
Health Science Center faculty required to participate
Some Key Differences
Supplemental Plans (Employee Contributions)
UF 403(b) Traditional (tax-deferred) Roth (after-tax)
State of Florida Deferred Compensation (457)
Watch for welcome e-mail to new faculty members with information about retirement plan options and enrollment process
ORP enrollment window is 90 calendar days from hire date
Choice period for FRS plan is five months from hire date
Default to FRS Pension Plan if no action taken
Important Retirement Reminders
http://www.hr.ufl.edu/training/default.asp
UF Training & Organizational Development offers a range of programs and services designed to meet a wide variety of faculty and staff needs (including training, leadership development, and strategic and retreat planning.)
http://www.hr.ufl.edu/training/default.asp
Training and Organizational Development
The University promotes and integrates the principles of equal opportunity, nondiscrimination and excellence through diversity.
It is the policy of the University of Florida to provide an educational and working environment for its students, faculty, and staff that is free from discrimination and sexual harassment. http://www.hr.ufl.edu/publications/eeo_harassment_brochure.pdf
To this end, every new employee is expected to complete the online Preventing Sexual Harassment training within 30 days of hire.Navigation: My Self Service > Training and Development > Preventing Sexual Harassment
Institutional Equity and Diversity
1. Listen to the benefits tutorial:http://www.hr.ufl.edu/benefits/enroll.asp 2. Attend a Group Enrollment Session and
enroll in benefits within 60 days of hire date.
3. Listen to the retirement tutorial: http://www.hr.ufl.edu/retirement/tutorial/testretirement0809/testretirement0809.htm
4. Select your retirement plan within 90 days of hire date
5. Complete the Preventing Sexual Harassment training within your first 30 days.
Summary of Important Reminders
Plans
Questions?