city of tolleson

CITY OF TOLLESON

CITY COUNCIL MEETING AGENDA

TUESDAY, FEBRUARY 9, 2021 6:00 P.M.

IN-PERSON ATTENDANCE AT PUBLIC MEETINGS HAS BEEN SUSPENDED UNTIL

FURTHER NOTICE. THIS MEETING WILL BE HELD BY REMOTE PARTICIPATION ONLY.

Members of the public are encouraged to participate in the meeting via Zoom Conference. You may do so with a computer or cell phone by visiting the following direct link: https://us02web.zoom.us/j/5439720804 Alternate Options:

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(You will need a microphone or headset on your computer if you wish to speak during a public hearing or call to the public, or you can join on your phone in addition to the computer.)

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2

CALL TO ORDER INVOCATION ROLL CALL FINAL CALL TO SUBMIT SPEAKER REQUESTS All citizens and interested parties wishing to speak before the Council regarding agenda items, non-agenda items or during a public hearing shall participate via Zoom Video Conference. Click the chat button, and enter your name and the item you would like to address. Submissions should be made no later than the Mayor announcing the “Final Call to Submit Speaker Requests”. All speakers will be limited to three (3) minutes unless otherwise noted by the Mayor. Speakers are not required to disclose their identities or personal information. You may also submit your comments to [email protected] at least one hour prior to the meeting. CALL TO THE PUBLIC (NON-AGENDA ITEMS) This is the time for the public to comment on non-agenda items. Members of the Council may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to A.R.S. § 38-431.01.H, action taken as a result of public comment will be limited to (1) responding to criticism; (2) directing staff to review the matter; or (3) asking that a matter be put on a future agenda. SCHEDULED PUBLIC APPEARANCES BUSINESS FROM THE FLOOR - PUBLIC HEARINGS AND ACTION 1. Public Hearing – Soliciting comments from interested parties in reference to Arizona

Department of Liquor Licenses and Control Liquor License Application #128176, Series 4 – Wholesaler, as submitted by Kim Louise Callahan for Gladiator Worldwide Logistics LLC, 670 South 91st Avenue, Tolleson, AZ 85353. This non-transferable liquor license allows a wholesaler to warehouse, sell and distribute all types of spirituous liquor (beer, wine, distilled spirits) to Arizona-licensed retailers.

To date, the City Clerk’s Office has not received any comments for or against this liquor license

application. Following the Public Hearing, Council Action: Approve/Deny Arizona Department of Liquor

Licenses and Control Liquor License Application #128176. CONSENT AGENDA – ACTION ITEMS Items on the Consent Agenda are of a routine nature and are intended to be acted upon in one motion. Council Members may pull items from Consent if they would like them considered separately.


3

a. Approve City Council Meeting Minutes of January 26, 2021.

b. Approve Claims and Bills Report. c. Approve Fifth Amendment to Cooperative Purchasing Agreement between the City of

Tolleson and Sterling Computers Corporation, f/k/a NextNet Partners, LLC, for technology products and services, and authorize the City Manager to execute and deliver said Agreement. The City and Vendor desire to amend the Agreement and Amendments as applicable to reflect an increase in compensation for additional services and materials. The City shall increase the compensation to Vendor by not more than $65,000 for the additional services and materials at the rates set forth in the Fee Proposal, resulting in an increase of the aggregate not-to-exceed compensation from $545,997 to $610,997. (Information Technology Department)

REGULAR AGENDA – ACTION ITEMS WORK STUDY/PRESENTATIONS – FOR DISCUSSION MAYOR/CITY MANAGER’S REPORT OF CURRENT EVENTS 1. COVID-19 Update – Fire Chief George Good ADJOURNMENT Pursuant to A.R.S. § 38-431.01 and A.R.S. § 38-431.02, notice is hereby given to the members of the Tolleson City Council and to the general public that the Council of the City of Tolleson will hold a meeting open to the public. Council Members of the City of Tolleson will attend by telephone/video conference call. Note: The City Council of the City of Tolleson, by a duly passed motion, may vote in public session to adjourn to executive session on any agenda item in conformation with A.R.S. § 38.431.03 for legal advice from the City Attorney. THE CITY OF TOLLESON ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO INDIVIDUALS WITH DISABILITIES. With at least two business days advance notice, accommodations can be provided at this meeting for individuals with vision, hearing and/or speech disabilities, including a transcriber, large print, an interpreter, an assistive listening device, etc. Please call the City Clerk at (623) 936-7111, or TTY users may dial 711 for Arizona Relay Service (AZRS), to request an accommodation to participate in this public meeting. The City will try its best to accommodate any last minute requests. LA CIUDAD DE TOLLESON SE ESFUERZA PARA HACER TODAS LAS REUNIONES PÚBLICAS ACCESIBLE PARA INDIVIDUOS CON DISCAPACIDADES. Con al menos dos días laborables de previo aviso, se pueden proporcionar adaptaciones en esta reunión para personas con discapacidades visuales, auditivas o del habla, incluido un transcriptor, letra grande, un intérprete, un dispositivo de asistencia auditiva, etc. Llame a la Secretaría Municipal al (623) 936-7111, o los usuarios de TTY pueden marcar 711 para el Servicio de Retransmisión de Arizona

4

(AZRS), para solicitar un alojamiento para participar en esta reunión pública. La Ciudad hará todo lo posible para satisfacer cualquier solicitud de último minuto.

Posted on February 4, 2021

Action Item:

Agenda Action Information Sheet

Date: 2/9/21 1. 1. SUMMARY: Approve/Deny Arizona Department of Liquor Licenses and Control

Liquor License Application #128176, Series 4 – Wholesaler, as submitted by Kim Louise Callahan for Gladiator Worldwide Logistics LLC, 670 South 91st Avenue, Tolleson, AZ 85353. This non-transferable liquor license allows a wholesaler to warehouse, sell and distribute all types of spirituous liquor (beer, wine, distilled spirits) to Arizona-licensed retailers.

2. FINANCIAL:

Expense or Revenue $

Budgeted Contingency Grant Other

3. DEPARTMENT:

Development Services Department

Action Recommended By:

Jason Earp, Dev. Services Director

4. RECOMMENDED/APPROVED FOR AGENDA BY CITY MANAGER:

To date, the City Clerk’s Office has not received any comments for or against this liquor license application.

• •

Phone:Alt. Phone:Email:

State of ArizonaDepartment of Liquor Licenses and Control

Created 01/06/2021 @ 02:00:23 PM

Local Governing Body Report

LICENSE

Number:Name:State:Issue Date:Original Issue Date:Location:

Mailing Address:


Type:GLADIATOR WORLDWIDE LOGISTICS LLCPending

Expiration Date:

670 S 91ST AVENUETOLLESON, AZ 85353USA670 S 91ST AVENUETOLLESON, AZ 85353USA(602)233-3800(623)[email protected]

004 WHOLESALER

AGENT

Name: KIM LOUISE CALLAHANGender: FemaleCorrespondence Address: 670 S 91ST AVENUE

TOLLESON, AZ 85353USA(623)451-2750(623)[email protected]

OWNER

Name:Contact Name:Type:AZ CC File Number:Incorporation Date:Correspondence Address:


GLADIATOR WORLDWIDE LOGISTICS LLCKIM LOUISE CALLAHANLIMITED LIABILITY COMPANYL18412256 State of Incorporation: AZ04/24/2013670 S 91ST AVENUETOLLESON. AZ 85353USA(623)451-2750

[email protected]

Officers / StockholdersName: Title: % Interest:

Page 1 of 3


• •FANTOM ENTERPRISES LLC Managing 100.00

Member/STOCKHOLDER

STELLAR TRUST - TrusteeName: JAIME MADERAGender: MaleCorrespondence Address: 670 S 91ST AVENUE

TOLLESON, AZ 85353USA

Phone: (602)233-3800Alt. Phone: (480)347-5311Email: [email protected]

GLADIATOR WORLDWIDE LOGISTICS LLC -Managing Member/STOCKHOLDER

Name: FANTOM ENTERPRISES LLCContact Name: KIM LOUISE CALLAHANType: LIMITED LIABILITY COMPANYAZ CC File Number: State of Incorporation:Incorporation Date:Correspondence Address: 670 S 91ST AVENUE

TOLLESON, AZ 85353USA

Phone: (623)451-2750Alt. Phone:Email: [email protected]

FANTOM ENTERPRISES LLC - StockholderName: STELLAR TRUSTContact Name: KIM LOUISE CALLAHANType: TRUSTAZ CC File Number:Incorporation Date:Correspondence Address: 670 S 91ST AVENUE

TOLLESON, AZ 85353USA(623)451-2750

State of Incorporation:

[email protected]

MANAGERS

Name: JAIME MADERAGender: MaleCorrespondence Address: 670 S 91ST AVENUE

TOLLESON. AZ 85353USA

Phone: (480)347-5311Alt. Phone:Email: [email protected]

Page 2 of 3

APPLICATION INFORMATION

Application Number:Application Type:Created Date:

128176New Application

if er(4,72-k

QUESTIONS & ANSWERS

004 Wholesaler

1)

2)

3)

4)

5)

6)

7)

8)

Are you applying for an Interim Permit (INP)?No

Are you one of the following? Please indicate below.Property TenantSubtenantProperty OwnerProperty PurchaserProperty Management Company

Property TenantIs there a penalty if lease is not fulfilled?

YesWhat is the penalty?Unpaid rent for balance of term

Is the Business located within the incorporated limits of the city or town of which it is located?Yes

What is the total money borrowed for the business not including the lease?Please list each amount owed to lenders/individuals.

$0.00Is there a drive through window on the premises?

NoIf there is a patio please indicate contiguous or non-contiguous within 30 feet.

N/A

Is your licensed premises now closed due to construction, renovation or redesign or rebuild?No

DOCUMENTS

DOCUMENT TYPE FILE NAME UPLOADED DATEDIAGRAM/FLOOR PLAN

ALIEN STATUS

ALIEN STATUS

QUESTIONNAIRE

QUESTIONNAIRE

Site Plan - 670 S 91st Ave.pdf

Driver License - Jaime Madera.pdf

Driver License - Kim Callahan.pdf

Liquor License Questionnaire - JaimeMadera.pdf

Liquor License Questionnaire - KimCallahan.pdf

Trust and Entity Structure Chart .pdf

Site Plan -670 S 91st Ave.pdf

Alien Status Form - Kim LouiseCal lahan.pdf

12/03/2020

12/03/2020

12/03/2020

12/07/2020

12/07/2020

12/19/2020

12/19/2020

12/28/2020

Page 3 of 3

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EXHIBIT A

PREMISES FLOOR PLAN

NorthAA_AdIA A AA A:LiAAAAIAL AA A A Li A 7.1.A.1.1.A..r.

232,553 sq. 11. REMAININGSPACE

185,047 sq. ft.

fy'r.'sr .TT IT T

Valt,(74A Dock &con

PREMISES

e l Tkc-Vr+49,1

Total building square footage -417,600 sq. ft.

Gladiator occupies 185,047 sq. ft. of the warehouse facility

Alcohol Storage Area

a

HMain Entrance

to Office

WENT

EXHIBIT A- I-

EXHIBIT A

PREMISES FLOOR PLAN

North:IA A AAA itAAJLALALLAAJLAILA A A,.AAAA A A A Af.A.A.A_Li..f..k.i.kita.7.1k1A.A.11..A.A LAAAAAA

REMAINING

SPACE

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A Grade Level

A Dock Doors

PREMISES

I , Alcohol Storage Area

EXHIBIT A-1-

•Arizona Department of Liquor Licenses and Control

800 W Washington 5th FloorPhoenix, AZ 85007-2934

www.azliquor.gov(602) 542-5141

QUESTIONNAIREA.R.S.§4-202, 4-210

Type or Print with Black Ink

The fees allowed by R19-1-102 will be charged for all dishonored checks.

CIO

SOciG6sATTENTION APPLICANT: This is a legally binding document. Please type or print in black ink. An investigation 4A/ourbackground will be conducted. Incomplete applications will not be accepted. False or misleading answers may result ir4hedenial or revocation of a license or permit and could result in criminal prosecution.

Attention local governments: Social security and birth date information is confidential. This information may be given to lawenforcement agencies for background checks only.

QUESTIONNAIRE IS TO BE COMPLETED BY EACH CONTROLLING PERSON, AGENT AND MANAGER BEING DISCLOSED TO THE DEPARTMENT. EACHPERSON COMPLETING THIS FORM MUST SUBMIT A BLUE OR BLACK LINED FINGERPRINT CARD ALONG WITH A $22 FEE. FINGERPRINTS MUST BE DONEBY A LAW ENFORCEMENT AGENCY OR BONA FIDE FINGERPRINT SERVICE. FOR AN ADDITIONAL $13 FEE, FINGERPRINTS MAY BE DONE AT THEDEPARTMENT OF LIQUOR WHEN ACCOMPANIED BY A COMPLETED APPLICATION.

1. Check theAppropriateBox

2. Name:First

3. Social Security Driver LicenseJ

Bonners Ferry, ID USA

Liquor License#: I 7

ElControlling Person 2 Agent ElPremises Manager(complete all questions except #12

Callahan, Kim LouiseLast

5. 7..4. Place of birth: Height: Weight:

City State COUNTRY (not county)

Birth Dat(NOT a public record)

AZState:

170 GRN BRNEyes: Hair:

5. Name of current/most recent spouse: Birth Date. . MCallahan, Jimmy Paul

Last First Middle (NOT a public record)

6. Are you a bona fide resident of Arizona? D e s a l t ) 'f yes, what is your date of residency:623-451-2750 [email protected]

7. Daytime telephone number: Email address:

Gladiator Worldwide Logistics LLC8. Business Name: Bus;ness Phone:

670 S. 91st Ave, Tolleson, AZ, Maricopa, 85353

04/1990

9. Business Location Address:

602 233 3800

Street (do not use PO Box ) City State County Zip

U. LIST your employment-or T pe o r business aunng me past rive p j years. it unemployed, retired, or student, list residence cadres.FROM

Month/YearTO

Month/YearDESCRIBE POSITION OR BUSINESS 1 EMPLOYERS NAME OR NAME OF BUSINESS

(Street Address, City, State & zip).01/2020

CURRENT

3rd Party Supply Cnain and Logistics company I Gladiator Worldwide Logistics LLC, 670 S 91st Ave, Tolleson, AZ 85353

09/2006 1 2/201 9 3iii Party Supply Chain and Logistics Company Summit Warehouse & Logistics LLC, 1755 S 75th Ave. Phoenix, AZ 85043

S.

(ATTACH ADDITIONAL SHEET IF NECESSARY)

1 /11/7(11A

11. Provide your residence address info lion for the last five 15) years: A.R.S. /1-2

FROMMonth/Year

TOMonth/Year RESIDENTIAL Street Address

03/2019 CURRENT

09/2017 02/201905/1996 08/2017

1(ATTACH ADDITIONAL SHEET IF NECESSARY)

12. As a Controlling Person or Agent, will you be physically present and operating the licensed premises?If you answered YES, then answer #13 below. If NO, skip to #14.

13. Have you attended a DLLC approved Basic & Management Liquor Law Training Course within the past 3years?

14. Have you been cited, arrested, indicted, convicted, or summoned into court for violation of ANY criminallaw or ordinance, regardless of the disposition, even if dismissed or expunged, within the past five (5) years?

15. Are there ANY administrative law citations, compliance actions or consents, criminal arrests, indictments orsummonses pending against you? (Do not include civil traffic tickets.) A.R.S.§4-202,4-210

ElYesao

D' es a lo

DYesalo

EYes(alo

16. Has anyone EVER obtained a judgement against you the subject of which involved fraud or misrepresentation? nYesalo

17. Have you had a liquor application or license rejected, denied, revoked or suspended in or outside of Arizonawithin the last five years? A.R.S.§4-202(D)

18. Has an entity in which you are or have been a controlling person had an application or license rejected,denied, revoked or suspended in or outside of Arizona within the last five years? A.R.S.54-202(D)

DYesElio

aesao

If you answered "YES" to any Question 14 through 18 YOU MUST attach a signed statement.Give complete details Including dates, agencies Involved and dispositions.

CHANGES TO QUESTIONS 14-18 MAY NOT BE ACCEPTED

NOTARY

I (Print Full Name) I L ' ri() Ca. ((& Y)

Premises Manager filing this application. I have read this document and verify the contents and all statements are true,correct and complete, to the best of my knowledge.

Signature: 7A-Avt) ead,My Commission Expires on:

Notary P...10;ic State o? Anzona1,41g-,41141;11 Mancopa County

Tanya L Wiison444 . -__z• My cornmss,on Expres 07

Comnss.on Numeer 5846S5

hereby declare that I am the Agent/ Controlling Person /

State of k -1100 .1. County of YVIO-V C j)v)xlThe foregoing instrument was acknowledged before me this

Day of bee ,:.)/W,)4_1'-' 1 0 2 -0Month / / Year

Signature of Notary

The Licensee has authorized the person named on this questionnaire to act as manager for the above License.

Kim CallahanSIGNATURE: 114A„ .PRINT NAME:

111I /2(11P

• •State of Arizona

Department of Liquor Licenses and Control800 W. Washington 5th Floor

Phoenix, AZ 85007(602) 542-5141

ARIZONA STATEMENT OF CITIZENSHIPOR ALIEN STATUS FOR STATE PUBLIC BENEFITS

20 DEC 24 Liqr. Lk. Pt13 rio

Title IV of the federal Personal Responsibility and Work Opportunity Reconciliation Act of 1996 (the "Act"), 8 U.S.C. § 1621,provides that, with certain exceptions, only United States citizens, United States non -citizen nationals, non-exempt "qualifiedaliens" (and sometimes only particular categories of qualified aliens), nonimmigrant, and certain aliens paroled into theUnited States are eligible to receive state, or local public benefits. With certain exceptions, a professional license andcommercial license issued by a State agency is a State public benefit.

Arizona Revised Statutes § 41-1080 requires, in general, that a person applying for a license must submit documentation tothe license agency that satisfactorily demonstrates the applicant's presence in the United States is authorized under federallaw.

Directions: All applicants must complete Sections I, II, and IV. Applicants who are not U.S. citizens or nationals must alsocomplete Section III.

Submit this completed form and a copy of one or more document(s) from the attached "Evidence of U.S. Citizenship, U.S.National Status, or Alien Status" with your application for license or renewal. If the document you submit does not contain aphotograph, you must also provide a government issued document that contains your photograph. You must submitsupporting legal documentation (i.e. marriage certificate) if the name on your evidence is not the same as your currentlegal name.

SECTION I - APPLICANT INFORMATION

Kim Louise CallahanINDIVIDUAL OWNER/AGENT NAME (Print or type)

rcSECTION ll - CITIZENSHIP OR NATIONAL STATUS DECLARATION

Are you a citizen or national of the United States? r i Yes

If Yes, indicate place of birth:

CityBonners Ferry

No

IDState (or equivalent) Country or Territory

If you answered Yes, 1) Attach a legible copy of a document from the attached list.

USA

cr

-P.

-13

1.13

AZ Driver License2) Name of document:

Go to Section IV.

If you answered No, you must complete Section III and IV.

9/17/2018 Page 1 of 3Individuals recluirinci ADA accommodations please coil (602)542-9027

• •SECTION III — ALIEN STATUS DECLARATION

To be completed by applicants who are not citizens or nationals of the United States. Please indicate alien status bychecking the appropriate box. Attach a legible copy of a document from the attached list or other document asevidence of your status.

Name of document provided

Qualified Alien Status (8 U.S.C. §§ 1621(a) (1),-1641(b) and (c))

Ti1• . An alien lawfully admitted for permanent residence under the Immigration and Nationality Act (INA)

n 2. An alien who is granted asylum under Section 208 of the INA.

n 3 . A refugee admitted to the United States under Section 207 of the INA.

r i 4• . An alien paroled into the United States for at least one year under Section 212(d)(5) of the INA.

T i 5. An alien whose deportation is being withheld under Section 243(h) of the INA.

Ti6• . An alien granted conditional entry under Section 203(a)(7) of the INA as in effect prior to April 1,1980.

T i 7. An alien who is a Cuban/Haitian entrant.

F 18. An alien who has, or whose child or child's parent is a "battered alien" or an alien subject to extreme cruelty in

the United States.

Nonimmigrant Status (8 U.S.C. § 1621(a) (2))

9. A nonimmigrant under the Immigration and Nationality Act [8 U.S.0 § 110] et seq.] Non immigrants are personswho have temporary status for a specific purpose. See 8 U.S.0 § 1101(a) (15).

Alien Paroled into the United States for Less Than One Year (8 U.S.C. § 1621(a) (3))

10. An alien paroled into the United States for less than one year under Section 2]2(d)(5) of the INA

Other Persons (8 U.S.0 § 1621(c) (2) (A) and (C)

Ti 11. A nonimmigrant whose visa for entry is related to employment in the United States, or

Ti1• 2. A citizen of a freely associated state, if section 141 of the applicable compact of free association approved inPublic Law 99-239 or 99-658 (or a successor provision) is in effect [Freely Associated States include the Republicof the Marshall Islands, Republic of Palau and the Federate States of Micronesia, 48 U.S.C. § 1901 etseq.j:

n13. A foreign national not physically present in the United States.

Otherwise Lawfully Present

Ti 14. A person not described in categories 1-13 who is otherwise lawfully present in the United States.

PLEASE NOTE: The federal Personal Responsibility and Work Opportunity Reconciliation Actmay make persons who fall into this category ineligible for licensure. See 8 U.S.C. § 1621(a).

9/ 17/2018 Page 2 of 3Individuals reauirinc ADA accommodations please call 16021542-9027

SECTION IV - DECLARATION

All applicants must complete this section.I declare under penalty of perjury under the laws of the state of Arizona that the answers and evidence I have given aretrue and correct to the best of my knowledge.

Kim Louise Callahan

Individual Owner/Agent Printed Name

V1.44. ( 4 -1,1-k-/ - 041-44A C)tC, 1'91, 2020Individual Owner/Agent Signature Today's Date

EVIDENCE OF U.S. CITIZENSHIP, U.S. NATIONAL STATUS, OR ALIEN STATUS

You must submit supporting legal documentation (i.e. marriage certificate) if thename on your evidence is not the same as your current legal name.

Evidence showing authorized presence in the United State includes the following:

1. An Arizona driver license issued after 1996 or an Arizona non -operating identification card.

2. A driver license issued by a state that verifies lawful presence in the United States.

3. A birth certificate or delayed birth certificate showing birth in one of the 50 states, the District of Columbia,

Puerto Rico (on or after January 13, 1941), Guam, the U.S. Virgin Islands (on or after January 17, 1917),

American Samoa, or the Northern Mariana Islands (on or after November 4, 1986, Northern Mariana Islands

local time)

4. A United States certificate of birth abroad.

5. A United States passport. ***Passport must be signed***

6. A foreign passport with a United States visa.

7. An 1-94 form with a photograph.

8. A United States citizenship and immigration services employment authorization document or refugee travel

document.

9. A United States certificate of naturalization.

10. A United States certificate of citizenship.

11. A tribal certificate of Indian blood.

12, A tribal or bureau of Indian affairs affidavit of birth.

13. Any other license that is issued by the federal government, any other state government, an agency of this

state or a political subdivision of this state that requires proof of citizenship or lawful alien status before issuing

the license.

Q/17;?nlp

Arizona Department of Liquor Licenses and Control800 W Washington 5th Floor

Phoenix, AZ 85007-2934www.azliquor.gov

(602) 542-5141

QUESTIONNAIREA.R.S.§4-202, 4-210

Type or Print with Black Ink

The fees allowed by R19-1-102 will be charged for all dishonored checks.

44,

cr,

0 ( 4

ATTENTION APPLICANT: This is a legally binding document. Please type or print in black ink. An investigation of yourbackground will be conducted. Incomplete applications will not be accepted. False or misleading answers may result in thedenial or revocation of a license or permit and could result in criminal prosecution.

Attention local governments: Social security and birth date information is confidential. This information may be given to lawenforcement agencies for background checks only.

QUESTIONNAIRE IS TO BE COMPLETED BY EACH CONTROLLING PERSON, AGENT AND MANAGER BEING DISCLOSED TO THE DEPARTMENT. EACHPERSON COMPLETING THIS FORM MUST SUBMIT A BLUE OR BLACK LINED FINGERPRINT CARD ALONG WITH A $22 FEE. FINGERPRINTS MUST BE DONEBY A LAW ENFORCEMENT AGENCY OR BONA FIDE FINGERPRINT SERVICE. FOR AN ADDITIONAL $13 FEE, FINGERPRINTS MAY BE DONE AT THEDEPARTMENT OF LIQUOR WHEN ACCOMPANIED BY A COMPLETED APPLICATION.

1. Check theAppropriateBox

Liquor License#: 122=6,17k7

['Controlling Person Agent Premises Managercomplete all questions excegt #12

Madera, Jaime

8. Business Name:

2. Name:

3. Social Security

Melrose Park, IL USA4. Place of birth: - - - - - - - - - - - - Height : Weight: Eyes: Hair:

State COUNTRY (not county)

Madera. Barbara5. Name of current/most recent spouse: - - - - - - - - - - - - - - - Birth Date:Middle (NOT a public record)

11/200S. _6. Are you a bona fide resident of Arizona? a e s a l o If yes, what is your date of residency:

480-347-5311 [email protected]. Daytime telephone number: - - - - - - - E-mail address:

Gladiator Worldwide Logistics LLC

First

Driver License#:

City

Last First

Birth Dal(NOT a public record)

AZState:

5' 7? 190 BRO BLK

9. Business Location Address:670 S. 91st Ave, Tolleson, AZ, Maricopa, 85353

602 233 3800Business Phone:

Street (do not use PO Box) City State County Zip

U. List your employment or I se of business during the past ti‘,/ 5) years. If unemployed, retired, or student, list residence °daresFROM

Month/YearTO DESCRIBE POSITION OR BUSINESS

MonthLyeorEMPLOYERS NAME OR NAME OF BUSINESS

(Street Address. City, State & Zip) .

04/2013 1 3rd Party Supply chain and Lag sties company

CURRENT 4Gladiator Worldwide Looislcs LLC: 670 S. 91st Ave. Tolleson. AZ 85353

04/2011 1 2/201 9 1 3rd Patty Supply Cha,n and Logstics company

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Summit Warehouse & Logistics LIC: 1755 S 75th Ave. Phoenix. AZ 85043

S.

1/11 ror-o

(ATTACH ADDITIONAL SHEET IF NECESSARY)

Provide your residence address infoltion for the last five (5) years: A.R.S. 4-2

FROMMonth/Year

TOMonth/Year RESIDENTIAL Street Address

03/2019 CURRENT _08/2012 02/2019

_

_(ATTACH ADDITIONAL SHEET IF NECESSARY)

12. As a Controlling Person or Agent, will you be physically present and operating the licensed premises? DYesaloIf you answered YES, then answer #13 below. If NO, skip to #14.

13, Have you attended a DLLC approved Basic & Management Liquor Law Training Course within the past 3 IDYesaloyears?

14. Have you been cited, arrested, indicted, convicted, or summoned into court for violation of ANY criminal Efresalolaw or ordinance, regardless of the disposition, even if dismissed or expunged, within the past five (5) years?

15. Are there ANY administrative law citations, compliance actions or consents, criminal arrests, indictments or nYesalosummonses pendina against you? (Do not include civil traffic tickets.) A.R.S.§4-202,4-210

16. Has anyone EVER obtained a judgement against you the subject of which involved fraud or misreoresentation? ElYesao

17. Have you had a liquor application or license rejected, denied, revoked or suspended in or outside of Arizonawithin the last five years? A.R.S.§4-202(D)

18. Has an entity in which you are or have been a controlling person had an application or license rejected,denied, revoked or suspended in or outside of Arizona within the last five years? A.R.S.§4-202(D)

nYesEllo

ElYestao

If you answered "YES" to any Question 14 through 18 YOU MUST attach a signed statement.Give complete details including dates, agencies involved and dispositions.

CHANGES TO QUESTIONS 14-18 MAY NOT BE ACCEPTED

NOTARY

(Print Full Name) i V i hereby declare that lam the Agent/ Controlling Person!Premises Manager filing this. application. I have read this document and verify the contents and all statements are true,correct and complete, to the best of my knowledge.

Signature:

My Commission Expires on: 3 LA 2.

Notary Pubitc StateMancopa CountyTanya L WilsonMy COMer,S5,0, ExCqe$ 67,Cctrm,ss,or, Nurnter 56466t

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Day of DC 2eYearMonth

Signature of Notary

The licensee has authorized the person named on this questionnaire to act as manager for the above License.

Jaime MaderaPRINT NAME:

/ 1 /WI I

SIGNATURE:

Action Item:


Date: 2/9/21 a. 1. SUMMARY: Approve City Council Meeting Minutes of January 26, 2021. 2. FINANCIAL:



3. DEPARTMENT:

City Clerk Department


Crystal Zamora, City Clerk

4. RECOMMENDED/APPROVED FOR AGENDA BY CITY MANAGER

CITY OF TOLLESON

CITY COUNCIL MEETING ACTION MINUTES

TUESDAY, JANUARY 26, 2021 6:00 P.M.

CALL TO ORDER Mayor Rodriguez called the Tolleson City Council Meeting to order at 6:02 P.M. INVOCATION The Invocation was delivered by Fire Chief George Good. ROLL CALL Mayor Juan Rodriguez, Vice Mayor Clorinda Erives, Council Members Lupe Bandin, Jimmy Davis, Adolfo Gámez, Linda Laborin and Albert Mendoza were present. Administration: City Manager Reyes Medrano Jr., Human Services Director Santiago Cornejo, Deputy Chief Building Official Dale Crandell, Financial Services Manager Elvira Dye, Library Director Kim Eckhoff, Fire Chief George Good, Chief Technical Officer Stephen Holliday, Employee Resources Director Wendy Jackson, Chief Financial Officer Vicky Juvet, Parks & Recreation Director John Paul Lopez, Field Operations Director Jamie McCracken, Police Chief Rudy Mendoza, City Attorney Justin Pierce, Chief Government Affairs Officer Pilar Sinawi, City Engineer Gregory Smith, Revitalization Manager Noёl Schaus, Deputy City Clerk Michelle Smythe and City Clerk Crystal Zamora. FINAL CALL TO SUBMIT SPEAKER REQUESTS All citizens and interested parties wishing to speak before the Council regarding agenda items, non-agenda items or during a public hearing shall participate via Zoom Video Conference. Click the chat button, and enter your name and the item you would like to address. Submissions should be made no later than the Mayor announcing the “Final Call to Submit Speaker Requests”. All speakers will be limited to three (3) minutes unless otherwise noted by the Mayor. Speakers are not required to disclose their identities or personal information. You may also submit your comments to [email protected] at least one hour prior to the meeting.


2

CALL TO THE PUBLIC (NON-AGENDA ITEMS) This is the time for the public to comment on non-agenda items. Members of the Council may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to A.R.S. § 38-431.01.H, action taken as a result of public comment will be limited to (1) responding to criticism; (2) directing staff to review the matter; or (3) asking that a matter be put on a future agenda. SCHEDULED PUBLIC APPEARANCES BUSINESS FROM THE FLOOR - PUBLIC HEARINGS AND ACTION CONSENT AGENDA – ACTION ITEMS Items on the Consent Agenda are of a routine nature and are intended to be acted upon in one motion. Council Members may pull items from Consent if they would like them considered separately. a. Approve City Council Meeting Minutes of January 12, 2021.

b. Approve Claims and Bills Report. c. Approve Second Amendment to Professional Services Agreement between the City of

Tolleson and FSL Home Improvements for professional services consisting of implementing and administering an owner-occupied housing rehabilitation program, and authorize the City Manager to execute and deliver said Agreement. The City and the vendor desire to amend the Agreement to provide for additional compensation for additional services. The City shall pay the vendor an additional amount not to exceed the applicable amount set forth in the Fee Proposal. (Human Services Department)

d. Approve FY 2020-21 Budget Amendment #3 transfer as outlined below in order to achieve

compliance with the expenditure limitations set forth in the Fiscal Year 2021 Budget: e.

Budget Appropriation Adjustments Increase (Decrease) 2611-8517 (Equipment) Total Public Safety Fund 3410-8502 (Building) Total Aquatics Center Fund

$ 250,000 $ 250,000 $(250,000) $(250,000)

This budget amendment is requesting budget authority for computer hardware to replace the existing Police Dispatch computer system. The existing hardware suffered a major interruption on December 3, 2020. This interruption put undue pressure on officers, dispatchers and records staff. (Finance Department)

Motion made to approve Consent Agenda items a.-d. by Council Member Laborin and seconded by Vice Mayor Erives. Motion carried 7-0. Mayor Rodriguez – Aye

Vice Mayor Erives – Aye

3

Council Member Bandin – Aye Council Member Davis – Aye Council Member Gámez – Aye Council Member Laborin – Aye

Council Member Mendoza – Aye REGULAR AGENDA – ACTION ITEMS 1. Discuss and consider appointments of Frank Aponte as Board Member of the Public Safety

Personnel Retirement Board to serve from February 1, 2021 until January 1, 2024 and Frank Salazar as Board Member of the Public Safety Personnel Retirement Board to serve from February 1, 2021 until January 1, 2023. (Employee Resources Department) Motion made to appoint Frank Aponte and Frank Salazar as Board Members of the Public Safety Personnel Retirement Board by Council Member Gámez and seconded by Council Member Laborin. Motion carried 7-0. Mayor Rodriguez – Aye

Vice Mayor Erives – Aye Council Member Bandin – Aye

Council Member Davis – Aye Council Member Gámez – Aye Council Member Laborin – Aye

Council Member Mendoza – Aye

2. Discuss and consider appointment of Frank Aponte as Commissioner of the Planning & Zoning Commission. (Development Services Department) Motion made to appoint Frank as Commissioner of the Planning & Zoning Commission by Council Member Gámez and seconded by Council Member Mendoza. Motion carried 7-0. Mayor Rodriguez – Aye

Vice Mayor Erives – Aye Council Member Bandin – Aye

Council Member Davis – Aye Council Member Gámez – Aye Council Member Laborin – Aye

Council Member Mendoza – Aye WORK STUDY/PRESENTATIONS – FOR DISCUSSION 1. Fiscal Year 2021–22 Budget Kickoff Discussion and 2nd Quarter Fiscal Year 2020–21 Update

and Finance Outlook Presentation – Chief Financial Officer Vicky Juvet MAYOR/CITY MANAGER’S REPORT OF CURRENT EVENTS 1. COVID-19 Update

4

2. Drug Prevention Initiative

3. Notice of cancelation of the City Council Meetings scheduled on Tuesday, July 27th and August

10th for summer recess, Tuesday, November 23rd for fall recess and Tuesday, December 28th for winter recess.

4. City Hall Holiday Closure – December 27-30, 2021

ADJOURNMENT Motion made to adjourn at 7:07 P.M. by Council Member Gámez and seconded by Council Member Laborin. Motion carried 7-0.

CITY OF TOLLESON Page 1 of 24 JANUARY 26, 2021 CITY COUNCIL MEETING MINUTES

Transcription is provided by PostCAP, LLC in order to facilitate communication accessibility

and may not be a totally verbatim record of the proceedings.

MAYOR RODRIGUEZ: Hello everybody. I'm going to read a little bit about this. Members of the public are encouraged to participate in the meeting via zoom conference by use of computers at home. COUNCIL MEMBER GAMEZ: That's actually what I see. Maybe they can't hear me. I can't hear them. MAYOR RODRIGUEZ: Then we do have some alternative options. Number one is through the computer. I just mentioned that there's a link. You can go to join.us.zoom and enter the information listed on the agenda. Number two, you can join telephonically by dialing the number listed on the agenda and entering the meeting ID number. Number three, you can join the zoom cloud, which is preferred if you have an app that you're going to be using your cell phone through. MAYOR RODRIGUEZ: So with that being said, I'd like to call this in order. Welcome, everybody. Today is January 26th. It is officially now 6:02 p.m. and I would like to call the City of Tolleson City Council Meeting to order. This evening I'll like to call on Chief Good to give us the indication. Chief, if you would do us that honor. You're currently on mute. FIRE CHIEF GOOD: Thank you, Mayor. Let's bow our heads. Heavenly Father, we come before you to thank and praise you for all the blessings you have bestowed upon us. We are grateful for the opportunity to be here this evening and ask that you confer wisdom and guidance on our City Council as they make decisions regarding the betterment of our beloved City. We ask you to help us grieve the recent loss of community members that meant so much to us and others for Maria Ayala, Barney Morado and Dr. Charles Landis. Their souls and memories will live on forever and their impact on our community is enduring. Please watch over our military and police officers and firefighters and help us to remain positive in these challenging times. We ask these things in the name of your son, Jesus Christ. Amen. MAYOR RODRIGUEZ: Thank you, Chief. Well said. Alright, roll call, City Clerk, let the record reflect that all Council Members are present. Final call to submit public speaker request forms. All citizens and interested parties wishing to speak before the Council regarding agenda items or non agenda items are going to public hearing via zoom video conference.


Instructions were given at the beginning of the meeting. Click the tab and enter your name and the item you would like to address. Submissions should be made no later than the Mayor's announcing the final call to submit the final request. All speakers will be limited to three minutes. Madam Clerk, this is my call to submit final speaker request forms. Do you have any that have been submitted thus far? CITY CLERK ZAMORA: I do not have any, Mayor. MAYOR RODRIGUEZ: Okay, thank you. Let's move on to the call to the public, non agenda items. This is the time for the public to comment on non agenda items. Members of the Council may not discuss items that are not specifically identified on the agenda. MAYOR RODRIGUEZ: Therefore, pursuant to a special series A.R.S. § 38-431.01.H actions taken as a result of public comments will be limited to (1) responding to criticism (2) directing staff to review the matter (3) asking that a matter be put on the future agenda. City Clerk, do we have any speaker request forms at this time? CITY CLERK ZAMORA: We do not have any. MAYOR RODRIGUEZ: Okay, thank you very much. Let's move on to scheduled public appearances. Not seeing any. We're going to move on to business from the floor, public hearings and actions. Again, we have none to act on tonight. So we're going to move on to consent agenda action items. Council, there are a total of four items - A to D. I saw your hand up first, Council Member Laborin. Vice Mayor Erives, I saw your hand second. So we have a motion from Linda Laborin, and we have a second from Vice Mayor Erives. Crystal did you capture that? CITY CLERK ZAMORA: Yes, thank you. MAYOR RODRIGUEZ: Alright. All those in favor signify by saying 'I', or raising your hand or thumbs up. Okay, motion passes unanimously. Alright, regular agenda action items, number one, discuss and consider the appointment of Frank Aponte as a board member of the Public Safety Personal Retirement Board to serve from February 1st, 2021 to January 1st, 2024 and Frank Salazar as a board member of the Public Safety Personnel Retirement Board to serve from February 1st, 2021 until January 1st, 2023. This is going to be taken up by Employee Resource Department, which is Director Jackson. Jackson, you have the floor.


EMPLOYEE RESOURCES DIRECTOR JACKSON: Hello, good evening, Mr... Oh, yes, I'll defer to our City Manager. CITY MANAGER MEDRANO JR.: I'm sorry, Mr. Mayor, members of the Council. I talked to Wendy. I asked her, if you wouldn't mind, that I can offer a brief explanation, and I'll turn it over to Wendy. With regard to these two bodies and historically with most bodies appointed by Council, we've always struggled to maintain quorum. Our primary focus is to do just that, specifically with public safety, the Public Safety Board, not to say that the people I grew up with in the organization are getting older, but it's inevitable. We're starting to see more and more retirements. And for a little while, we're concerned about being able to maintain quorum on both the Police and Fire Public Safety Boards. So as we talked about it, I believe, Wendy, and you can correct me if I'm wrong, Wendy asked Mr. Donald Gerhart if he wanted to continue his service on the Public Safety Board. He indicated that he wanted to take a little break, which is understandable. He has been very consistent for us for many years. As you can attest, Mr. Mayor, as you were the Chair of both Boards for such a long time. CITY MANAGER MEDRANO JR.: Mr. Gerhart applied for the council vacancy and they went through that process. I said, well, why don't you ask Mr. Salazar, who went through the same process, if he would be interested, and he indicated in the affirmative. So he has agreed to serve on the Public Safety Board and we are eternally grateful for that. Then the matter of the retirement of Alfredo Gomez from the P and Z was brought to my attention. We thought, well, we knew that Mr. Aponte was available. I don't think he's doing much out there right now. I'm not sure if he has a second job or not. You are threre, Mr. Frank? For the record. So I asked Mr. Earp to give Mr. Aponte a call to see if he'd be interested in the planning and zoning commission, given the fact that he worked in the City of Tolleson for over 30 years, is very adept and well versed in our economic development goal of generating as much retail sales tax as possible. CITY MANAGER MEDRANO JR.: We also wanted to make sure that we were spreading the wealth and spreading the responsibility so that no one person is doing more than one body. In the future, as we see more retirements from either Board, we will certainly entertain others; and we've done this historically, mostly because it's difficult for people to find time. So I can express my gratitude enough to both gentlemen for agreeing to volunteer their time because these are not paid positions, and we know how much they both love Tolleson. With that I turn it over to Mr. Jackson if you want to add anything or take any questions. EMPLOYEE RESOURCES DIRECTOR JACKSON: No, I think you got it covered, Sir. Thank you.


MAYOR RODRIGUEZ: I will add as the Chairperson for both the Fire and the Police Board for many years, one of my biggest challenges, and Wendy will attest, we have deadlines that we have to pass certain things; and for that, you have to have a quorum. The Public Safety Boards are a little different because they require that two public safety officers also sit on the Board. So you have two public safety officers, the Chairperson, which is typically a Council Member in my case. And then you have two residents of the community. I was fortunate to have Mr. Gerhart for a very long time. Prior to that, I asked Melissa Herrera to come over and help out, and she helped out for quite a while until she wasn't able to do it. MAYOR RODRIGUEZ: And prior to that, we were blessed to have the Vice Mayor's father, who helped out for many years as well. It's a tough thing to get people on there. So I want to thank both of you guys for having the interest and being willing to help us out. And so before we even take a vote, I want to bring to the floor Council Members comments, questions. Please raise your hand. Council Member Gamez, you have your mute button on. Your mute button is on. COUNCIL MEMBER GAMEZ: Can you hear me now? MAYOR RODRIGUEZ: Yeah, we can. Thank you. COUNCIL MEMBER GAMEZ: Was this open up to the community for people to maybe consider applying or know about this Board as opposed to... I have nothing against appointees or anybody else. I'm just saying. Was it open out to the community? CITY MANAGER MEDRANO JR.: Mr. Mayor, members of Council. In this instance, it was because we were doing our best to fill the quorum and maintain the quorum. But as you're aware, we have opened it up in the past. We don't get the best response. But in this particular instance, our primary focus was to establish a quorum and maintain a quorum, but absolutely open to doing so in the future. COUNCIL MEMBER GAMEZ: I think that we should. And another comment I would like to add is that you guys have mentioned in terms of spreading the wealth, we have some individuals that have served in the P and Z for years, Carolina, Diana... I think that maybe it's time that maybe we consider paying these people on a monthly basis to put a little incentive for them to continue to serve and maybe attract other people to maybe serve. That's something we


should consider seriously. That's just my opinion. CITY MANAGER MEDRANO JR.: Alright. Councilman, thank you. Pilar, you have the floor. And then after that we have Lupe Bandin. CHIEF GOVERNMENT AFFAIRS OFFICER SINAWI: Thank you, Mayor and Council. I just wanted to mention that we have posted for these Board positions in our City newsletter. So we did that. I know that COVID during this time also caused there to be somewhat of a delay. But we have shared this information through our City newsletter. So it has gone out to the community. MAYOR RODRIGUEZ: Thank you. CHIEF GOVERNMENT AFFAIRS OFFICER SINAWI: You're welcome. MAYOR RODRIGUEZ: Councilwoman Bandin you have the floor and you are currently on mute. There you go. COUNCIL MEMBER BANDIN: Okay, thank you, Mayor. I'm in agreement with Council Member Gamez that I think we should make sure that we provide an opportunity to include everybody in the community to know that these positions are available. I don't know if we did anything in the recent newsletters. I don't believe… but I don't think I saw that. But if with every effort I know we have a mayor that has a priority of continuing outreach. So I think it's important for us to make sure that we have an opportunity for more people in the community to participate. Thank you. CITY MANAGER MEDRANO JR: Mr. Mayor. MAYOR RODRIGUEZ: Yes, City Manager. CITY MANAGER MEDRANO JR: Thank you. I'd like to echo Mrs. Sinawi's comment and also mention that City Clerk Zamora told me earlier today that we do constantly accept applications for these posts. And when people do call, we refer them to that process. But, yes, we would love to. I think it's a wonderful idea to consider compensating anyone that serves on any of our boards or to churn interest and to honor their service. Even though we're not going to pay them a lot. It's still technically voluntary. Even Council, you know, doesn't get paid


enough, in my opinion. So I think that's a wonderful idea. And we should revisit this sooner than later. MAYOR RODRIGUEZ: Alright. And nothing against Mr. Aponte, Mr. Salazar, both Council Members make a really good point… if we can do a better job of advertising to move forward when it comes to all of our positions. I know we have a number of boards we certainly need to take into consideration and step it up a little bit as we move forward. So the point is duly noted. It's a good point. Other people, other comments. MAYOR RODRIGUEZ: I don't see any others; I’m having to switch to the next page for the comments. I do not. Okay, so this calls for a discussion and consideration of an appointment for Mr. Frank Aponte as a board member and also Frank Salazar as a board member. As I mentioned earlier the timeframes, do I have a motion to consider? COUNCIL MEMBER GAMEZ: So moved. I make a motion. MAYOR RODRIGUEZ: Alright. Somebody said so moved. Who said that? Okay, so I have Council Member Gamez, and I have Councilwoman Bandin as a second. Crystal did you get that? Alright, although. Councilwoman Bandin you have a question; your hand’s up. Unmute your button, please. COUNCIL MEMBER BANDIN It wasn't me. MAYOR RODRIGUEZ: I'm sorry, I meant Linda; you guys are right next to each other. So just to be clear here, we have a first from Council Member Gamez, and we have a second by Councilwoman Laborin. CITY CLERK ZAMORA: Got it. MAYOR RODRIGUEZ: Alright. All those in favor say 'I'. All those opposed say nay. Okay. Motion passes unanimously; thank you both for your time. Mr. Aponte, Salazar, thank you both for helping us out here. And we look forward to bringing you to our family. Little quick, unofficial, if you can hear applause.


MAYOR RODRIGUEZ: Alright, let's move on to item number two. Discuss and consider appointment of Frank Aponte as commissioner of the Planning and Zoning Commission. This one is the Development Services Department. So that would be City Manager Medrano or Director Jason. CITY MANAGER MEDRANO JR: One second, sir, I'm sorry. I'm pulling up my... Hold on, sir. Which one did you just read? MAYOR RODRIGUEZ: Item number two on a regular agenda action items. It's to discuss and consider appointment of Mr. Frank Aponte as commissioner. CITY MANAGER MEDRANO JR: Yes, I thought we covered that one when we discussed it, but that's fine. Yes. Obviously, those of you who've been with the City of Tolleson for an extended period of time know Mr. Aponte. I certainly know Mr. Aponte since I was in grade school because my aunt worked in the same department, and I’d go over there to get money for food, for pizza every day. And I'd see Frank. He started out as a mechanic, worked his way up, and he eventually finished as a Field Operations Superintendent. We wholeheartedly recommended his appointment. Hold on a second. I'm in a car, if you can't tell, so I'm jumping around here. CITY MANAGER MEDRANO JR: Here we go. To fill this vacancy left vacant by Alfredo “Golfer” Gomez, who when I began in the City, was on Council with his brother, and that was always a need for fun council meetings. They made it very entertaining. We welcome Frank's presence on the P and Z. And as I mentioned earlier, he was a major contributor to many of our missions for his 30 years of service in the City of Tolleson. And he understands fully what our economic development objectives are. I'm happy to take any questions. MAYOR RODRIGUEZ: Any questions from Council? Mr. Mendoza? I see your hand up. COUNCIL MEMBER MENDOZA: I'm sorry, it wasn’t. MAYOR RODRIGUEZ: Understood. Any other Council Member have questions, concerns, comments? COUNCIL MEMBER GAMEZ: I have a comment.


MAYOR RODRIGUEZ: Yes. Council Member Gamez. COUNCIL MEMBER GAMEZ: Mr. Aponte I have known him since he was a little kid living across the street from my house there, him and Ricky's brother. He’s come a long way, and I have nothing but good things to say about him. But Frank, you're an asset to this community, and I say thank you for all your service. I appreciate it. Thanks so much. With that, I would like to make a motion that we approve. MAYOR RODRIGUEZ: I have a first by Council Member Gamez. I have a second by Council Member Mendoza. And Crystal, you have both of those? Alright, there is a motion on the table to approve. I see you? Thumbs up, thumbs down. Alright, I see a unanimous motion. Mr. Aponte, thanks again for volunteering to sit on our Board, and we're going to give you another round of applause. Welcome to our family. MR. APONTE: Thank you. I appreciate the opportunity. MAYOR RODRIGUEZ: Absolutely. We'll be seeing you here shortly, okay? MR. APONTE: Okay. MAYOR RODRIGUEZ: Alright, let's move on to work study presentation for discussion number one, fiscal year 2021-2022, a budget kick off discussion and second quarter fiscal year 2020-2021 update and financial presentation. Financial Chief Advisor Vickie, you have the floor. CHIEF FINANCIAL OFFICER JUVET: Thank you, Mayor, Vice Mayor, Council Members. Welcome to fiscal year 2022 kick off. And I'm also going to be giving an update on the second quarter of our current fiscal year. I just wanted to remind everybody what the City of Tolleson mission and vision statement is, and this is kind of what we're thinking about when we're building our budget. Our mission is the City of Tolleson provides an inclusive, healthy, safe, affordable place to live, work, play and raise a family. And the vision of the City of Tolleson is to be financially sound to fund reliable programs and services. We support leadership, development opportunities for all. And then we have the following core values, our core values are caring, collaboration, equity, inclusion and inspire. CHIEF FINANCIAL OFFICER JUVET:


These are our strategic anchors or our areas of focus, which is economic development, public safety, neighborhood revitalization, leadership programs and services. And these are the budget priorities we have, and I kind of bolded the bottom one because that is what we are going to be using most of our unassigned fund balance to supplement the bond proceeds for our new library and senior center in city hall. So we have all of these priorities. But our main focus for the FY 22 is going to be building our new building. To do that, it's going to require 10 million dollars out of our general fund unassigned fund balance. So we have bond proceeds, but we're using an additional 10 million from our general fund, which is a very huge number. CHIEF FINANCIAL OFFICER JUVET: But we've been building up our fund balance over the years because we've known we're going to be building a first class library, senior center and city hall. So we do have the funds available. But this is a big chunk of our unassigned fund balance that we need to be aware of. We've started our benefits and compensation process; so H.R. and Finance are working together on the RFP for our health benefits and our dental projects. CHIEF FINANCIAL OFFICER JUVET: We were lucky enough to get a multi-year rate lock on vision and life; so there won't be any changes to our vision and life insurance. And we're also implementing the results from the compensation study that Wendy and our vendor will be providing more detail of the results from our compensation study at a later meeting. So the next step in our budget process is the department directors are going to work their submittals and meet with the City Manager and myself in mid-February. Then after we come to agreement on all the departmental requests, the next council work study session is going to be on March ninth to kind of go over what all the budget requests are. And then we do have three additional meetings after that, depending about how far we get along in each of these budget meetings, that we could go into more detail as we present the budget to you. If you have additional questions or want additional information, we have three extra meetings before. CHIEF FINANCIAL OFFICER JUVET: If we're meeting my timeline, the Council would approve the tentative budget on May 11th, and then the final budget on June 8th, and then setting the property tax on June 22nd. So we will be having quite a few budget meetings between now and the end of the fiscal year. Now for the second quarterly update of where we are in the current fiscal year, I wanted to go over the public safety retirement process because a lot of the cities are actually having to create debt to pay for their unfunded liability for their police and fire. CHIEF FINANCIAL OFFICER JUVET: But as you can see, the fire as of June 30th of 2020 is 85.8% funded. The police is now 82.10% funded. And just to kind of give you in comparison, the ASRS is currently 72.8% funded. So ASRS is not anticipating it will be fully funded until 2047. So we are in good shape in our public safety fund, but we're going to be continuing to pay in additional


because we still another five million roughly of unfunded liability. But in comparison, I'm kind of considering that we are fully funded. If you compare the public safety fund with the Arizona State Retirement System, and the elected officials retirement system is only currently actually 32% funded. So that's why the elected officials retirement contribution has actually gone up to 61% each year that governments are paying in to help get that funded percentage for the elected officials retirement. So I would say we are doing very well on our public safety and funded balance. CHIEF FINANCIAL OFFICER JUVET: This is kind of a good news slide too. Looks like, at least on my screen, the bottom percent is cut off. Comparing our sales tax for the two quarters of the fiscal year to last fiscal year, our sales tax is actually come in 10.5% higher than last year. So we are doing well so far this year with our sales tax. Thanks to our economic development leadership, bringing in new businesses and your focus of wanting to bring in good businesses for our City. The budget adjustments so far to our contingency, we started off the year with $750,000. We've had two budget adjustments. So our main remaining contingency is right now $261,000. This mostly is due to the extra funding we've received for COVID. If we receive extra funding that we didn't anticipate what we need to move budget authority around to spend that additional funds. So that's basically what's going on with our contingency funds. CHIEF FINANCIAL OFFICER JUVET: And then this kind of shows where each of the departments are so far this fiscal year; 50% of the year is done. So I would anticipate each department to be around 50% spent. There are a few departments that I am watching to determine if a budget adjustment might be needed to be made before the end of the year. This just kind of gives you where each department is through the end of December. But for the most part, everyone is definitely watching their budgets closely and being good stewards. (INAUDIBLE) fund and it's kind of showing what the revenue has been for the last several years since 2014-15. What this is showing in the red is the expenditures. Did the presentation just go off? SPEAKER: Yes. It did. SPEAKER: You are back. CHIEF FINANCIAL OFFICER JUVET: Okay, good. The expenditures are the red, and the revenues are the green. So you can see in 2014-15 time frame, the expenditures were a lot higher than the revenues we were getting in, and so that was not sustainable. So that was about the time that we went out and got the RAD company to pick up the trash. We had a five-year contract with them with two one-year extension. So this next fiscal year will be the first year extension that


we're planning to renew because the fund has, ever since we've been working with them, has become healthy again. So the revenues are higher than the expenditures, which means we don't have to have a rate increase for this. And it looks like we won't need to have even consider rate increases to roughly the 2022-2023 years when it looks like they may start connecting again. That's an indication that we're not bringing in enough revenue to cover the costs for the sanitation fund. So just wanted to let you know that we are planning to exercise our next one year option. CHIEF FINANCIAL OFFICER JUVET: We also wanted to point out because of the competitive rate, we were able to increase the trash pickups from quarterly to monthly, which I think our citizens do appreciate. The drop off program was started and the household hazardous waste program was expanded to include curbside pickup. Which I think all are deeply appreciated. Does anybody have any questions about what I've gone over tonight? MAYOR RODRIGUEZ: Any questions? COUNCIL MEMBER GAMEZ: Very good presentation. CHIEF FINANCIAL OFFICER JUVET: Thank you, sir. MAYOR RODRIGUEZ: Others? Alright, well, as you all know, we're going to have a series of these meetings coming up here in the next couple of months. Well done. Really good information. And hopefully the projections that you have going on right now will continue well into the future. But let's get this fiscal year out of the way and get the fun financial clock rocking and rolling. So any the last call for questions for Vicky. No? Alright, thank you very much, I appreciate it. Alright, let's move on. Mayor and City Manager to report on current events. COVID-19 update. Earlier this week, actually, last week, we had a conversation about COVID-19 and I asked the City Manager and the Fire Chief to please provide an update, not only at this meeting, but I ask him to provide an update at every council meeting until we're able to be in a much better place. And so expect that every two weeks so that we have the latest and greatest. MAYOR RODRIGUEZ: And before you get started, Chief, I just want to personally take the time to thank you for everything that you've done thus far, working with our vendors, everybody, actually. Chief, I know you're our quarterback when it comes to this, but the whole team has done a tremendous job of just getting everything lined up and helping our community the most that they can. So thank you in advance. And we look forward to your presentation.


FIRE CHIEF GOOD: Thank you, Mayor, members of the Council. You are correct, I'm just not one person who's doing this. Our entire team has been working on this for over a year. And today actually marks the day, historically, the first COVID case in Arizona for whatever that's worth. Since then, we've seen 732,000 in one year, which is just amazing, and 12,000 deaths. So it's a huge problem despite all the mitigation efforts. The problem continues to increase, and we are doing everything we can. FIRE CHIEF GOOD: A couple of notes historically are that ex-mayor Tovar and City Manager Medrano worked to partner with Embry Women's Health to bring testing to our City so we know how to size up. I think you're all aware at Veterans Park and behind City Hall, that's been going really well. I was staggered when I heard this number today. They've conducted over 95,000 tests to residents of our community and region. That's just amazing. We're very lucky that they've been doing that. SPEAKER: That's in Tolleson. Right, Chief? FIRE CHIEF GOOD: Well, from the Tolleson sites. SPEAKER: Right, from the Tolleson sites, not Tolleson property, but the 95,000 tests were conducted from the Tolleson sites. I wanted to clarify. FIRE CHIEF GOOD: Yes, that's correct. SPEAKER: Thank you. FIRE CHIEF GOOD: Then amongst our employees, we've seen 44 active cases, confirmed cases of COVID, which represents about 20% of our workforce. So it has had an impact on us, and every department is dealing with it a little bit differently in every department. It's been quite a toll, and Wendy has really been the CDC of Tolleson. I think it really is a great term. She does a lot of the tracing. She has traced 173 different employees in terms of cases, quarantines and exposures. It's a lot of work. She's calling me on weekends at 2:00 a.m., and the phone rings, it's Wendy. No, I'm kidding. It seems like that because she just all over it.


FIRE CHIEF GOOD: We have, as of today, our City has an application with the Department of Health Services in order to be able to administer the vaccines ourselves. Our preference. and we've shared this with a few council members and with Embry, is that we continue to partner with Embry and have them once the vaccine becomes available to continue to serve and provide those vaccines to our community. They have the infrastructure in place, which we don't. Now we have that backup plan, and we may be able to do that. That plan could be approved for us as early as tomorrow if you have not heard of this yet. Embry has another partnership with the high school district and on Friday, Saturday and Sunday of this week, from 7:00 in the morning to 10:00 at night, they will be providing 3800 vaccines to the 1B population from the school district. That's really good. FIRE CHIEF GOOD: They have expressed to us they don't know that they'll be able to administer that; there will be many people they will be able to administer to those people if they come. If there are not that many, that we're making arrangements with them to have 1A and 1B phases be able to get the vaccines. We're working very diligently with them. We're in contact with them several times a week. If you're unclear, I'll just review it because it's kind of hard to remember, even for me. That is 1A people. Phase 1A are health care providers such as firefighters, nurses, that kind of folks, doctors, people who care for the elderly. Phase 1B is the police officers, teachers and people over 75 years old. Our goal is to bring this to Tolleson as soon as possible through Embry to where the supply, when it opens up, that we're able to provide that to everybody. There are discussions, but there's a limited amount of supply right now. Embry is just waiting to get that. FIRE CHIEF GOOD: I know that per the Mayor's direction, we're in touch with the governor's office, to see what we can do to expedite the delivery and supply to Tolleson, whether it's directly to Tolleson or through Embry or whatever that may look like. We're working on that. We are also continually developing and evaluating transition plans. We were on a call earlier today with the Mayor, and we talked about that… that is what does it look like when we open up the City, when we open up city hall and people can go there? How do we determine metrics to open up the library and Parks and Rec and the senior center where our most vulnerable population resides? What can we do, and when is it safe to do that? And looking at all kinds of different metrics again. There's probably a lot of questions. There's a million things I didn't cover, certainly. If anybody else on our team would like to add something, then please jump in or our team would be happy to answer any questions you may have some. SPEAKER: Fellow staff, any of you want to add to the presentation of George Good? SPEAKER:


Mayor, Wendy (INAUDIBLE) may have something. Anybody else, Santiago? MAYOR RODRIGUEZ: Go ahead, Santiago. HUMAN SERVICES DIRECTOR CORNEJO: Mayor and Council, I'll let you guys know that we do have a partnership with public health to help register our 75 plus community. If you guys know of anyone, please share that information with me personally. I can definitely try and register them if they're Tolleson residents for 75 plus. MAYOR RODRIGUEZ: Yes, thank you, Santiago. By the way Santiago does do house calls, so if you do know somebody that is 75 or older, and they do not have transportation. He is bilingual, and he is an excellent resource. Thank you very much. Alright staff, I'm sorry, City Council. Questions, concerns? Yes, Vice Mayor Erives, you have the floor. VICE MAYOR ERIVES: Thank you, Mayor. Do we have our infection rate? I know that's a metric that's used to open up the schools that they use. Just do we know that number? SPEAKER: I can take that. I know several of our team members also have that, but in Tolleson, not just at the schools, that may have some more specific information… but in Tolleson, our percentage of positivity is 23%. I know the schools are looking to have to go back once they hit 5%. They've got quite a way to go. Their individual metrics may be less, but it is 23% as of last week… way too high. VICE MAYOR ERIVES: Thank you. Thank you for that information. Thank you. That was the number I was looking for. Thank you. SPEAKER: Yes, go ahead. SPEAKER: Sorry, Sir, I just said worst in the world, literally. SPEAKER: Yeah, the County does have a really good webpage, and they send out updates on local percentages broken up by zip code. We all know it, but it represents a much bigger area. But it gives us a pretty good snapshot on the performance of the school districts, for example, when they could open and yeah, 5% versus 20%. That's a stretch. It's a big


stretch. MAYOR RODRIGUEZ: Other questions. Council Member Davis, you have the floor, and Council Member Mendoza, I have you next. COUNCIL MEMBER DAVIS: Which vaccine will they be distributing this weekend? FIRE CHIEF GOOD: They are going to be using the Pfizer vaccine, Councilman. SPEAKER: Okay, Council Member Mendoza and then Councilwoman Laborin, I have you next. COUNCIL MEMBER MENDOZA: I was just going to ask if we still have the mask mandate, and if so, is it being enforced? SPEAKER: Do you want to take it? CITY MANAGER MEDRANO JR: Sure. Thank you Mr. Mayor, members of Council, Council Member Mendoza, the easy answer is yes. When we enforced since the beginning, the police department's focus has been in the public arena when it comes to mass social distancing, overcrowded events, etc., has been to collaborate with the property owners to help enlighten and raise awareness to the need to observe these measures. We haven't cited anybody. That's not been our objective. That is the ultimate last resort. And thankfully, nine times out of ten or even 99.999% of the time when the PD responds, those that they have to respond and counsel respond positively internally within the organization. As George mentioned, we had had our fair share of cases. It's counterintuitive within our organizational culture, when there's a tragedy, when there's a crisis, we respond. That's just the nature of cities. That's certainly the nature of the City of Tolleson, specifically. To get our organizational family to fully embrace the fact that the best thing we can do for each other is to stay away from each other. CITY MANAGER MEDRANO JR: It sounds completely counterintuitive because it is, it's not who we are. However, they've done a wonderful job doing so. We have had a very small minority who have come to work when they shouldn't have. And we counsel, we inform or we empower them to take care of themselves and their families first, because by doing so, they help to slow the spread. It's not easy because we hire people for their work ethic. They show up before COVID, they show up sick. John Paul was the worst offender. I used to wrestle him and


put him in a headlock and walk him out the door because he loved to come to work sick. He's not on, so I don't know if he knows I'm making fun of him, but he can't deny it and we used to make fun of it. Don't John Paul it if you're sick, go home. And John Paul's gotten better, so I'll give him credit for that. It's not easy. As you all know, I don't have to explain how deadly the consequences are. CITY MANAGER MEDRANO JR: I'm grateful to report, and I believe I did in the email last week, that we haven't lost anybody from the virus. We've lost some people through other means, and those were tragic enough and heartbreaking enough, but we've done an incredible job. And I want to publicly thank everybody on the screen and every teammate within the City of Tolleson for being so diligent. It's not easy. SPEAKER: We have Council Member Laborin and then I see… I'm sorry, the hand held up after that and then I'm going to take (INAUDIBLE). COUNCIL MEMBER LABORIN: My question is for Mr. Good. The shots that are going to be given out to this program, are they going to be the Moderna shots too? FIRE CHIEF GOOD: Mayor and Council Member Laborin which program were you asking about, the one this weekend?, COUNCIL MEMBER LABORIN: The vaccines. Which shots are they doing? Which brand are they going to be using? FIRE CHIEF GOOD: The ones the one for this weekend, I believe, is going to be the Pfizer. Going forward in the future, what we have for our community is undetermined at this point. It will be whatever we can get, quite frankly, either the Moderna or Pfizer. A couple others are on the horizon, Johnson & Johnson and AstraZeneca, which have both been approved in the United Kingdom. Their approval is pending here in the United States. COUNCIL MEMBER LABORIN: Thank you, Chief. SPEAKER: Thank you, Mayor and Council. We are also looking to run some new campaigns that we ran at the beginning of the pandemic to encourage people to continue to wear masks. I know we're designing some new masks to be given out to the public and hoping to engage them on why they decide to mask up so we can have people share why they're


deciding to wear a mask. Then we'll start to distribute masks that are branded, not necessarily like the staff ones, but that are branded with the City of Tolleson. I know that Jason Earp did say that he was working with our local businesses to redistribute more masks. We did that initially at the beginning of the pandemic. We've done it throughout as far as businesses who have requested them. But we're looking to reinitiate some campaigns that we did at the beginning of the pandemic to help people encourage them. SPEAKER: Again, we've been hanging on for such a long time and everyone's tired and want to help reignite people's hopes and really just to continue doing their best to mask up. MAYOR RODRIGUEZ: This is no time to take the gas off the pedal. As a matter of fact, it's time to double down. We've still got a ways to go. Council Member Gamez. COUNCIL MEMBER GAMEZ: Actually, they have asked and answered my question in terms of mass being distributed to businesses. You know, sometimes I walk into the (INAUDIBLE), 50% have a mask. 50% don't. The question of enforcement came to my mind. If we could disperse more masks to the businesses, and they don't come in with one, make sure they have one. They have no excuse if it has a logo on it, that’s even better. But that was exactly where I was going. You see it everywhere. That's a problem. MAYOR RODRIGUEZ: Council Member, I agree. I was at the (UNKNOWN) this weekend and I walked in, and there were some folks who didn't have it. I think it may make sense right now for us to double down. In a soft, authoritative manner, use some of our folks in uniform to go down there and educate folks directly in their business… and show up with a packet of masks and encourage them and give them a mask and say, ''Hey, thank you for helping our community stay healthy. Here you go. I noticed you don't have a mask on. Let me provide you with one.'' It's a good education. When you have somebody in a uniform, it's at the time you let them know that we're taking this very seriously. COUNCIL MEMBER GAMEZ: The problem is that also there are afraid of losing business because they have the signs on the doors saying masks are required, yet they don't enforce their own sign out there. We get to help them a little bit. I agree with you. In terms of how you approach them has to be positive, and I think that if we do that, they'll help us in the long run as the City. MAYOR RODRIGUEZ: Agreed. Chief, you get to work. FIRE CHIEF GOOD:


Thank you, Mayor. I want to go back to the transition plan I referenced earlier and one of the things that's been of critical importance to our City Manager is to issue a directive to all of us to ensure that we maintain the highest level of service possible to the public. We're talking about things that we're doing for employees. I don't want that to be lost in terms of what we're doing, because that's why we exist to serve others. He is directing all of us to do that, to make sure that we're still providing the highest level of service to the public, and we have different hours and different work plans. One of the true unsung heroes as part of that directive, and he's just never at the forefront, is Steve Holliday and his team. As part of this effort, we see a lot of us working from home and his department is set up virtually the entire City. It's been a monumental task. Again, he'd be the last guy to raise his hand and say, look at me. I would be remiss by not mentioning what a critical part his department has done in supporting our efforts. SPEAKER: Well said, Chief. MAYOR RODRIGUEZ: Yeah, well done, and I agree. You guys know I'm here at City Hall and the only other person in this entire building is Mr. Holliday. We're here together, and we're not together. Alright. Other questions? Council Member Davis, you've got the floor. COUNCIL MEMBER DAVIS: Just something that I wanted to point out, I think it's really important that we... I saw a couple of posts on Facebook, but I think we need to continue to put out fact based, scientifically backed information on the vaccine in particular. There's just so much misinformation everywhere. I think it's important that we just keep pushing that stuff out there, because, I mean, even in my own family and my close friends, some of the stuff that they come up with about this vaccine, I'm like, this is way off. So I think the more we can put good information out, the more it'll make people really willing and wanting to get the vaccination. I'm going to be getting my second dose on the 2nd. I'm excited for that. I'm going to try to film this time. I was telling some of them that the first one I was trying to film with my phone, and they gave me the shot before I even had the thing open. I'll try to film it this time so I can put it up just to encourage people to get vaccinated when they're able to. COUNCIL MEMBER DAVIS: Then the other thing that I just wanted to touch on was, you know, we're talking about masks and some of these businesses, sometimes the anti-masks people can be pretty aggressive. It puts business owners in an uncomfortable situation when they have to ask somebody to put a mask on. With my business, I have definitely faced that a couple of times. I've dealt with it accordingly. You have to have a mask to come into my building. That's the end of it. But for some of the other business owners, I can see how it would be a touchy area and something that they might not be wanting to risk because it could turn


ugly. MAYOR RODRIGUEZ: Thank you Council Member, Davis. I will add that I have a mask right here. You guys can't see it, but even when I go outside from one building to the next. This is definitely the time to double down on our commitment to the community. The term, the easy phrases to mask up anywhere you go, mask up. I understand some of our business owners, they may have cold feet. They don't want to turn people away or end up in a verbal confrontation. MAYOR RODRIGUEZ: Personally, I prefer a verbal confrontation than to having to go to a funeral. A lot of our local businesses, their staff members are an extension of the family. I mean that literally; they're family owned businesses so they can have their son or their brothers or sisters working there with them. The people that are most in jeopardy are the people that they actually work with. I agree with everybody. This is time to just double down and mask up. Chief, thank you for the information. I don't know if you have anything else to add, but that was pretty loaded. I want to thank you in advance for the presentations that are forthcoming at every council meeting and just keeping us up to date. Of course, if there's anything pressing or anything that is time sensitive, you can reach out to all of us and just update us as you go within the two week cycle if necessary. FIRE CHIEF GOOD: Okay, thank you, Mayor. I'll be happy to continue whatever efforts we have as part of our team. But as a reminder to you, I think I've been to all of your homes delivering masks. If you need more masks that you can distribute throughout the community, let me know. We do have more at the fire station. As I mentioned to you, I would much rather have them out there on the street. Whether resident or not is irrelevant. They don't do anybody any good sitting in a box at the fire station. I am asking you and appreciate the help that you provided getting them out there. MAYOR RODRIGUEZ: Council Member Laborin? COUNCIL MEMBER LABORIN: My question was, Mr. Good, the shots that are going to be given at your department, are they going to be for certain ages or is it going to be for everybody? FIRE CHIEF GOOD: Mayor and Council Member Laborin, at this point, that's undetermined. We don't have a specific plan yet because we haven't seen what they're going to be doing with Embry. Again, our preference is to work with them. And if they are unable to get those out, then we'll look at other alternatives. One of the things that's challenging for us is that they


have to be stored at 70 degrees below zero centigrade, the Pfizer vaccine. We're not equipped for that at this point. We are depending on Embry at this point. Then we'll see. It's just kind of depends how it goes. We'll keep you up to date as we have more information every two weeks. We've talked about it that if something major rises before the two week threshold, then we'll be sure to communicate that out ahead of time. COUNCIL MEMBER LABORIN: Thank you. MAYOR RODRIGUEZ: Councilman Gamez, I just saw your hand. COUNCIL MEMBER GAMEZ: Yes, Chief, when it gets to the point that your paramedics and you guys get to the point of maybe you guys administer the vaccines, I'm looking forward to you poking me, brother. Thank you. FIRE CHIEF GOOD: I can't wait. MAYOR RODRIGUEZ: On that note, I think we put an end to this. Alright. We're going to move on to number two. This is a drug prevention initiative. This drug prevention initiative is something that I've been wanting to see happen here in Tolleson for a number of years. I should start by saying that this is not a foreign thought, it's not a foreign program. Our City has had initiatives in the past that have been successful. Some of them were marketing. Some were program based. Through the years, it kind of died. I think it's time that we revisit the importance of having a drug prevention education initiative that we launched. I've been having some conversations with staff. I've been having some conversations with the community. It's been a big point of discussion. From my experience, it's only become a bigger issue. MAYOR RODRIGUEZ: There's a proliferation of just minimal drug activity to serious drug activity, depending on what street of Tolleson you're on, and now we have a lot of folks that are coming into our City that are adding to that, no fault of ours, and nonprofits that are located right across the street that we have to address. I think in the past it's been piecemeal, and I think what we need to do is we need to create an initiative that is holistic. What I mean by holistic is we need to call in those nonprofits that are working with us and those that we need to kind of get to work with us. MAYOR RODRIGUEZ: We need to tap all of our City staff members who are professionals in their own right,


whether it's public safety or human services or whether it's parks and recreation or fire or what have you, all the resources that we have available, our local school districts and of course, our residents. It needs to be something that is grandiose. Something that brings all the voices together and just has an honest conversation about what our state is here in Tolleson as it pertains to drug enforcement and education. In the last couple of years, one of our fellow Council Members has been very proactive when it comes to setting up speaker forums, when it comes to disseminating information about drug education and prevention. It's been something that she is very passionate about. I've been talking to her here and there, but today I really want... Well, I want to charge her with the duty of leading this initiative. So, Councilwoman Lupe Bandin, I want you to know that I've been impressed with the work that you've done in the past. MAYOR RODRIGUEZ: I think your passion for the subject matter and your ability to get people behind this cause has been significant, to say the least. It's been very empowering, and I think it's time to take it to the next level. With that being said, I know there's been many world national models, local model, state models, some of the models that we've had ourselves. I want you to work with everyone that we've talked about to come up with a model that benefits our community, and it is going to be very unique. It's going to be many voices that you have an opportunity to interchange with, have them part of the committee, the coalition, whatever it is you want to call it. My biggest fear is that I'm one of those people that want to get overly involved, and I can't give you the freedom to run with this initiative and get overly involved. So my parameters are very broad. MAYOR RODRIGUEZ: Education, intervention, and if necessary, we also have to look at enforcement. There's going to be some people that are going to learn when you teach them. There's going to be some people that are already involved in drugs, and we need to do whatever we can if we want to get off of them. There is going to be some people that will be on drugs and don't care. It's got to be multifaceted; so this challenge is a big one. Like I said, I have a lot of confidence in you and your ability to discharge this conversation and come up with some strategies for our community that not only fit what we're doing here in Tolleson, but that are going to have results. They're going to help us reduce the proliferation of drugs in our community. And so as part of my first act is to ask you a question, and that is, if you accept the challenge? If you're ready to accept this charge? COUNCIL MEMBER BANDIN: I am ready to accept the challenge here. Thank you for this opportunity. I'm just looking forward to all the good work I'm sure that we'll be able to put forth for the members of our community. MAYOR RODRIGUEZ: The last thing I want you to know is the reason that we've been having conversations with


staff is because we have a lot of very talented, hardworking, dedicated people that know our community in and out. They're going to be one of our strongest resources, along with our residents and other stakeholders in our community. The last thing I want you to know, because I think it's extremely important, is I want you to know that you can count on my support 100% as Juan Rodriguez and as the Mayor of our City… whatever it is that I can do to help you be successful. I'm going to be there for that. I would encourage everybody else to get behind this initiative because it's going to take all of us. We're one family, and we have an issue in our family. We have to address it head on. We all have to be on board when it comes to not only identifying the solutions, but the implementations and then building ourselves back up as a community. Council Member Bandin, you have the floor. COUNCIL MEMBER BANDIN: Well, we're going to educate, educate, educate. We're going to use scientific and medically sound information to help people make good decisions. I'm looking forward to working with everyone. We're going to bring in an outline here in the next few days so that everybody's aware of the direction we'd like to head in and get started. I just want to thank you again for your confidence. MAYOR RODRIGUEZ: Council and the rest of you, I just want you guys to know that the committee is going to come up with strategies for us to consider, and when they're ready to present them to us or give us updates as they develop, they're going to ask for our feedback. Ultimately, as a council, we will be able to come up with these initiatives that we ultimately adopt and apply resources to and begin to initiate in our community. Councilwoman Bandin will be coming to us periodically to update us on her findings and her work. Those that are interested in the committee that want to be there are more than welcome as well. Any questions or comments from the rest of our Council or staff? Vice Mayor Erives? You're on mute. VICE MAYOR ERIVES: Thank you, Mayor. Thank you, Councilwoman Bandin, for taking up on this initiative. This is so multifaceted, right? This affects a family. It affects the loved ones around them. Generational, the cycle. I'm so glad, and like Mayor said, I'm here for you as well. Whatever support, I can help. Our family is here to help you with this initiative. I’m excited that you're taking the lead on this because we value you as a leader for this. Thank you. MAYOR RODRIGUEZ: Are there any other comments before we move on? Alright, we're going to item number (3) Notice of cancellation of the city council meeting scheduled on Tuesday, July 27 in August 10th for summer recess, Tuesday, November 23rd before recess and Tuesday, December 20 for winter recess. City Manager?


CITY MANAGER MEDRANO JR: Thank you, Sir. Mr. Mayor, members of Council. The number three pertains to the cancellation of council meetings for these specific holidays; we do it year round. We started doing it a few years ago ahead of time, just so that everybody can plan appropriately, and then number four for the holiday closure… We did start doing this quite a few years ago, sporadically. We want to be more consistent, especially when the Christmas and New Year's holiday occur on a day that allow for us to do so. This year, 2021 Christmas and New Year's is on Saturday, and we will observe those holidays the previous Friday, so Christmas Eve and New Year's Eve, obviously on Fridays. Technically we'd only be asking to close for the four days in between Monday through Thursday. We did it last year. CITY MANAGER MEDRANO JR: Council Member Gamez, remember when you were mayor when I was assistant manager, and we started doing things like this… we realized that the cause really isn't that exorbitant. You might pay a little overtime here and there for those that do have to come to work. But this is a great way to reward our people, especially during these times, as you did this previous holiday season. This thing isn't over yet. I know we'll still be exhausted by the end of this calendar year. I think the exhaustion will originate in the euphoria, the stress we feel from getting through this horrible experience. MAYOR RODRIGUEZ: City management, just to clarify, number three is the notice of cancellation for the meeting for Tuesday, July 27 and August 10 for summer recess, Tuesday, November 23 for fall recess, and Tuesday, December 20 for the winter recess. I think you're referring to the holiday closure. That is item number four. CITY MANAGER MEDRANO JR: Yes, I mentioned number three briefly because those are pretty routine for us. We always close on those days for the recess which started of about 10 years ago. Then you get to November 23rd for the Thanksgiving holiday and the Christmas holiday, December 28th. Those are routine council meeting cancellations. I just covered three and four because they were under management report. Sorry. MAYOR RODRIGUEZ: No, appreciate clarification here. Just to stay with the agenda. We're going to take item three separate and then we're going to take item four after that just so that our votes line up with what's been organized. CITY CLERK ZAMORA: These items do not require a vote; they are just notices.


MAYOR RODRIGUEZ: Even better. Council, do you have any questions? Excellent. Well, even better. Alright, well, I don't have any other business for the floor, so I will ask for a motion to adjourn. Okay, we have a Council Member Gamez, and I think that was Councilwoman Laborin. Crystal, you heard that? CITY CLERK ZAMORA: Yes, thank you. MAYOR RODRIGUEZ: Alright, everybody, have a good evening, and thank you for your time. CITY CLERK ZAMORA: Thank you. Have a good night. SPEAKER: Thank you, everyone. Good night.

APPROVED:

____________________________________ JUAN F. RODRIGUEZ, MAYOR

ATTEST: ____________________________________ CRYSTAL ZAMORA, CITY CLERK

CERTIFICATION

I HEREBY CERTIFY THAT THE FOREGOING MINUTES ARE A TRUE AND CORRECT COPY OF THE MINUTES OF THE CITY COUNCIL MEETING OF THE CITY COUNCIL, TOLLESON, ARIZONA HELD ON JANUARY 26, 2021. I FURTHER CERTIFY THAT THE MEETING WAS DULY CALLED AND HELD AND THAT A QUORUM WAS PRESENT. ________________________________ CRYSTAL ZAMORA, CITY CLERK

Action Item:


Date: 2/9/21 b. 1. SUMMARY: Approve Claims and Bills Report.

2. FINANCIAL:



3. DEPARTMENT:

Finance Department


Vicky Juvet, Chief Financial Officer

4. RECOMMENDED/APPROVED FOR AGENDA BY CITY MANAGER

City of TollesonChecks Recorded

Check Dates: Between Jan 21, 2021 12:00 AM and Feb 2, 2021 11:59 PM

PAYMENTS OVER $50,000No Data Available

PAYMENTS FOR $10,000 - $50,000No Data Available

Feb 3, 2021 1 6:50:59 AM

Action Item:


Date: 2/9/21 c. 1. SUMMARY: Approve Fifth Amendment to Cooperative Purchasing Agreement

between the City of Tolleson and Sterling Computers Corporation, f/k/a NextNet Partners, LLC, for technology products and services, and authorize the City Manager to execute and deliver said Agreement. The City and Vendor desire to amend the Agreement and Amendments as applicable to reflect an increase in compensation for additional services and materials. The City shall increase the compensation to Vendor by not more than $65,000 for the additional services and materials at the rates set forth in the Fee Proposal, resulting in an increase of the aggregate not-to-exceed compensation from $545,997 to $610,997.

2. FINANCIAL:

Expense or Revenue $65,000 increase in compensation


3. DEPARTMENT:

Information Technology Department


Stephen Holliday, Chief Technical Officer

4. RECOMMENDED/APPROVED FOR AGENDA BY CITY MANAGER:

The budget amendment pertaining to this item was approved by Council on January 26th for computer hardware to replace the existing Police Dispatch computer system. The existing hardware suffered a major interruption on December 3, 2020. This interruption put undue pressure on officers, dispatchers and records staff. Through this Amendment, the computer system will be purchased from Sterling Computers Corporation.

Fifth Amendment to Cooperative Purchasing Agreement

AMENDMENT NUMBER FIVE TO COOPERATIVE PURCHASING AGREEMENT BETWEEN

THE CITY OF TOLLESON AND

STERLING COMPUTERS CORPORATION F/K/A

NEXTNET PARTNERS, LLC

THIS AMENDMENT NUMBER FIVE TO COOPERATIVE PURCHASING AGREEMENT (this “Amendment”) is made as of February 9, 2021, between the City of Tolleson, an Arizona municipal corporation (the “City”), and Sterling Computers Corporation, a California corporation, f/k/a NextNet Partners, LLC.

RECITALS

A. The City entered into a Cooperative Purchasing Agreement as of February 28,2017 with NextNet Partners, LLC (the “Agreement”), as amended by that First Amendment dated August 20, 2018, a Second Amendment dated June 11, 2019, a Third Amendment dated December 10, 2019, and a Fourth Amendment on June 26, 2020 (collectively, the “Amendments”).

B. Sterling Computers Corporation (the “Vendor”) has acquired NextNet Partners,LLC.

C. The City has found it necessary to purchase Additional Services and Materialsfrom Vendor.

D. The City and the Vendor desire to amend the Agreement and Amendments as applicable to reflect an increase in compensation for Additional Services and Materials.

AMENDMENTS

NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated herein by reference, the following mutual covenants and conditions, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the City and the Vendor agree to amend the Agreement as follows:

1. Compensation. The City shall increase the compensation to Vendor by not more than $65,000.00 for the Additional Services and Materials at the rates set forth in the fee proposal attached hereto as Exhibit A and incorporated herein by reference, resulting in an increase of the aggregate not-to-exceed compensation from $545,997.00 to $610,997.00.


2. Effect of Amendment. In all other respects, the Agreement is affirmed and ratified and, except as expressly modified herein, all terms and conditions of the Agreement shall remain in full force and effect.

3. Non-Default. By executing this First Amendment, the Vendor affirmatively

asserts that (i) the City is not currently in default, nor has it been in default at any time prior to this First Amendment, under any of the terms or conditions of the Agreement and (ii) any and all claims, known and unknown, relating to the Agreement and existing on or before the date of this First Amendment are forever waived.

4. Israel. Contractor certifies that it is not currently engaged in, and agrees for the

duration of this Agreement that it will not engage in a “boycott,” as that term is defined in Ariz. Rev. Stat. § 35-393, of Israel.

5. Conflict of Interest. This First Amendment and the Agreement may be cancelled

by the City pursuant to ARIZ. REV. STAT. § 38-511.

[SIGNATURES ON FOLLOWING PAGES]


IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the date and year first set forth above. “City” CITY OF TOLLESON, an Arizona municipal corporation Reyes Medrano, Jr., City Manager ATTEST: APPROVED AS TO FORM: Crystal Zamora, City Clerk

______________________________ Justin S. Pierce, City Attorney


“Vendor” STERLING COMPUTERS CORPORATION, a California corporation Phil Calzadilla, Chief Executive Officer


EXHIBIT A TO

FIFTH AMENDMENT OF THE COOPERATIVE PURCHASING AGREEMENT

BETWEEN THE CITY OF TOLLESON

AND STERLING COMPUTERS CORPORATION

F/K/A NEXTNET PARTNERS, LLC

(Fee Proposal)

On File with the City Clerk

city of tolleson

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