Earned Value Measurement in MS Project

Jeff Smoot

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EVM in MS Project

Earned Value Management (EVM): A management methodology for integrating scope, schedule, and resources, and for objectively measuring project performance (earned value) and comparing it to the actual cost of work performed (actual cost)

– PMI PMBOK, 4th Edition, pg. 433

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EVM in MS Project

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• How do we go from this….

Source: EMEN5030 10/24/05 Lecture, Bob Kois

EVM in MS Project

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• To this….

EVM in MS Project

• Steps to view Earned Value in MS Project– Set Baseline– Set Status Date– Preconfigured Tables – Generate Earned Value Over Time Report

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Assuming all work packages, resources, and resource usage has been input into MS Project

Set Baseline

• MS Project uses the Baseline as the basis for the Planned Value (PV) calculation

• In the Project View, Set a Baseline for the project.

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Set Baseline

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• Planned Value (PV) for TrackMyFitness Project

Set Status Date

• A snapshot in time of current project performance.• In MS Project, set the status date to the desired date to

review project progress.

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Due to nature of Earned Value Calculation, the status date will affect displayed data

Preconfigured Tables

• MS Project has 3 preconfigured views for reviewing Earned Value in table format.– Earned Value

• PV (BCWS), EV (BCWP), AC (ACWP), SV, CV, EAC, BAC, VAC

– Earned Value Cost Indicators• CV%, CPI, TCIP

– Earned Value Schedule Indicators • SV%, SPI

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Each individual table can be further customized.

Earned Value Table

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Generate EV Over Time Report

• MS Project has a preconfigured Earned Value Over Time Report.• In the Project View, select Visual Reports, then Earned Value Over Time

Report from the pop-up

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Pivot Table

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In addition to EV, PV, AC the pivot table allows you to view multiple other project metrics

EV Over Time Report

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An easy graphical summary of project status