general meeting minutes - city of gladstone mee… · g/3.1 confirmation of general meeting minutes...

GENERAL MEETING MINUTES

HELD AT THE COUNCIL CHAMBERS - CIVIC CENTRE 101 GOONDOON STREET, GLADSTONE

On Tuesday 4 June 2013

Commencing at 9.00 am

Stuart Randle CHIEF EXECUTIVE OFFICER

GLADSTONE REGIONAL COUNCIL GENERAL MEETING MINUTES - 4 JUNE 2013

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GENERAL MEETING MINUTES TABLE OF CONTENTS

ITEM SUBJECT PAGE

G/1 MAYORAL STATEMENT ON CURRENT ISSUES ......................................... 3

G/2 MESSAGES OF CONDOLENCE .................................................................... 4

G/3 CONFIRMATION OF MINUTES ...................................................................... 4

G/3.1 Confirmation of General Meeting Minutes for 21 May 2013 ...................... 4

G/4 BUSINESS ARISING FROM MINUTES .......................................................... 4

G/5 OFFICERS' REPORTS .................................................................................... 4

G/5.1 OFFICE OF THE CEO ..................................................................................... 4

G/5.2 ENGINEERING SERVICES ............................................................................. 5

G/5.2.1 Gladstone Precinct Parking Plan ........................................................... 5

G/5.3 CORPORATE AND COMMUNITY SERVICES ............................................... 5

G/5.3.1 Tender 52-13 Supply & Delivery of ten tractors and three slashers ...... 5

G/5.3.2 Community Donation Gladstone PCYC ................................................. 6

G/5.4 PLANNING AND ENVIRONMENT .................................................................. 7

G/5.4.1 Rules Beach .......................................................................................... 7

G/5.4.2 Development Application DA/806/2013 - Reconfiguring a Lot (1 into 2) and Access Easement at 89 Diamantina Drive, Wurdong Heights ......................... 8

G/5.5 CHIEF FINANCIAL OFFICER ....................................................................... 10

G/5.5.1 Revenue Policy .................................................................................... 10

G/5.5.2 Proposed Name to be added to Naming of Streets, Roads, Parks, Bridges & Other Places Register - Rampton ......................................................... 11

G/6 COUNCILLOR REPORTS ............................................................................. 11

G/6.1 Councillors' Report - Mayor Gail Sellers ................................................. 11

G/7 QUESTIONS FROM THE PUBLIC GALLERY .............................................. 14

G/8 CONFIDENTIAL ITEMS ................................................................................. 15

G/8.1 Planning and Environment Court Appeals 1645 & 1646 2013 Little Creek infrastructure charges DA432/2011 & DA500/2012 .............................................. 15

ATTACHMENTS ....................................................................................................... 17


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PRESENT Elected Members

Councillor - Mayor G M Sellers Councillor M M Brushe Councillor M J Burnett Councillor C R Chapman Councillor R A Hansen Councillor R F Lanzon Councillor G E McDonald Councillor L J Neill-Ballantine Councillor K F Porter

Officers

Mr S J Randle (Chief Executive Officer) Mrs T J Dykstra (Executive Assistant)

Mr C F Dendle (Director Corporate and Community Services) Mrs J G Mann (Communications and Marketing Advisor) Ms L A Dowling (Director Planning and Environment) Mr M D Holmes (Chief Financial Officer) Mrs H A Robertson (Manager Development Assessment) Mr C M Ross (Media and Communications Officer) Mr C D Murrell (Manager Technical Services) APOLOGIES Nil. G/1 MAYORAL STATEMENT ON CURRENT ISSUES Queensland Musical Festival Launch

In Brisbane, last Wednesday night was the official commencement of the largest artistic production ever held in the Gladstone Region - Boomtown. The Queensland Music Festival was launched and is being held from 12 - 28 July right across Queensland. Our own Boomtown has been dedicated to the memory of Cyril Golding for his extraordinary contribution to the community of Gladstone. This is the largest QMF production to date and is a musical theatre production on a scale that had never been seen before. With an original commissioned script and score and with a 300 strong cast - all from Gladstone -the spectacle that is Boomtown takes over the entire Gladstone Marina foreshore with the waterways and Spinnaker Park as the dramatic inspiring backdrop. Told through a young boy's eyes (George Cartwright) Boomtown is a fantastical journey through Gladstone's past, present and future to its true heart. There is an incredible industrial set, a massive fire-breathing dragon, floating sculptures and a rather large number of Hi-Viz Zombies. With four astounding free performances, these creations - forged in steel and sweat and light and spirit - provide the exquisite framework upon which the people of Gladstone share what it means to them to be a community. There has been overwhelming support from Industry, Business and the community for this production and Boomtown will be launched here in Gladstone next Wednesday evening.


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G/2 MESSAGES OF CONDOLENCE Mark Anthony Brown ("Brownie") Cr Burnett paid tribute to Mark Brown known as "Brownie" and spoke on his character as an all-round good bloke who never had a bad word to say against anyone. Mark Brown tragically passed away in a car accident on 18 May 2013. Cr Burnett said he will be remembered as an icon to his generation. G/3 CONFIRMATION OF MINUTES G/3.1 CONFIRMATION OF GENERAL MEETING MINUTES FOR 21

MAY 2013 Purpose: Confirmation of the minutes of the General Meeting held on 21 May 2013. Officer's Recommendation: That the minutes of the General Meeting of Council held on the 21 May 2013 be confirmed. G/13 1562 Council Resolution: Moved Cr Chapman Seconded Cr McDonald That the Officer's Recommendation be adopted.

CARRIED G/4 BUSINESS ARISING FROM MINUTES Nil. G/5 OFFICERS' REPORTS G/5.1 OFFICE OF THE CEO Nil.


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G/5.2 ENGINEERING SERVICES G/5.2.1 GLADSTONE PRECINCT PARKING PLAN Purpose: The purpose of this report is to allow Council to consider the Tender Panel's assessment in relation to Tender 69/13 - Gladstone CBD Parking Precinct Plan. Officer's Recommendation: That 1. Council (Contract Principle) endorse the Tender Panel’s assessment and

authorise the Chief Executive Officer (Principle’s Representative) to accept the tender from GTA, for the amount of $285,395, inclusive of GST, as per their submission to Tender 69/13 - Gladstone CBD Parking Precinct Plan, and

2. Chief Executive Officer executes the appropriate contract documents to award

Tender 69/13. G/13 1563 Council Resolution: Moved Cr Burnett Seconded Cr Neill-Ballantine That Council not proceed with Tender 69/13 - Gladstone CBD Parking Precinct Plan at this stage and review whether a CBD parking plan is required after the Entertainment Centre car park is re-opened.

CARRIED G/5.3 CORPORATE AND COMMUNITY SERVICES G/5.3.1 TENDER 52-13 SUPPLY & DELIVERY OF TEN TRACTORS

AND THREE SLASHERS Purpose: This report seeks Council’s approval to enter into two (2) contracts for the supply and delivery of ten (10) Tractors and three (3) Slashers


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Officer's Recommendation: That Council enter into a contract with Farm and Garden Products, under Local Buy Contract BUS 205-0111, in accordance with the tender specifications and their tender submission, for: 1. the supply and delivery of five (5) Boomer 40 New Holland Compact Tractors

including implements for a total cost of $154,350.00 (ex GST), and

2. the supply and delivery of two (2) TD5.75 New Holland Agriculture Tractors for a total cost of $94,700.00.

and

3. the supply of all induction and maintenance training for a total cost of $3,840.00.

That Council enter into a contract with Conag Equipment, under Local Buy Contract BUS 205-0111, in accordance with the tender specifications and their tender submission, for:

1. the supply and delivery of one (1) TG5570.4C Iseki Compact Tractor including

implements for a total of $52,128.26 (ex GST); and

2. the supply and delivery of two (2) MF 4608.4C Massey Ferguson Tractors including implements for a total cost of $130,937.40 (ex GST),

and

the acceptance of corresponding trades offered. G/13 1564 Council Resolution: Moved Cr Neill-Ballantine Seconded Cr Hansen That the Officer's Recommendation be adopted.

CARRIED

Cr Hansen declared a potential conflict of interest in Item G/5.3.2 as he is a Council representative and on the board of the PCYC. Cr Hansen left the room during the

consideration of item G/5.3.2. G/5.3.2 COMMUNITY DONATION GLADSTONE PCYC Purpose: The purpose of this report is to seek Council's approval to offer a one-off donation of $23,500 to the Gladstone Police Citizen Youth Club (PCYC) for the installation of 20 CCTV cameras to complete coverage of the facility and Council's skate park, barred


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entry points to Memorial Park, pathways close to the PCYC and the car park fronting Yarroon Street. Officer's Recommendation: That:

1. Council approves a $23,500 donation to the Gladstone Police Citizen Youth Club (PCYC) for the purpose of installing additional CCTV cameras to monitor activities at the facility and Council controlled assets within the precinct.

2. The Chief Executive Officer be authorised to conclude negotiations and execute the necessary documentation on the basis of terms outlined in the report.

3. An appropriate inclusion be made in Council's 2012-2013 Community Grants budget.

G/13 1565 Council Resolution: Moved Cr Chapman Seconded Cr Neill-Ballantine That the Officer's Recommendation be adopted.

THE MOTION WAS LOST G/5.4 PLANNING AND ENVIRONMENT G/5.4.1 RULES BEACH Purpose: Following the discussion held on site at Rules beach on 7 May 2013, this report presents information and update research that officers have undertaken in the interim time period to date. Officer's Recommendation: The options presented below are forwarded for consideration of future Council activities:- That 1. That the construction of vehicle access at the end of Rules beach Road not

proceed due to the lack of public reserve available for this type of activity as a result of loss of foreshore and beach areas from natural weather events in recent years.

2. That the formation of vehicle access to the Deepwater National Park within road

reserve on the south and east boundary of 350 Fingerfield Road be investigated by Engineering Services Department. This would be subject to adequate budget provisions within that Departments Operational budget.


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3. That the surrender of land for coastal protection zone be noted when "Old Title"

is extinguished on property to the immediate north of Rules Beach Road and fronting Fingerfield Road. The coastal erosion prone zone land would then be held in trust by the council on behalf of the State Government.

G/13 1566 Council Resolution: Moved Cr Porter Seconded Cr McDonald 1. That the construction of vehicle access at the end of Rules beach Road not

proceed at this time due to the lack of public reserve available for this type of activity as a result of loss of foreshore and beach areas from natural weather events in recent years.

2. That the formation of vehicle access to the Deepwater National Park within road

reserve on the south and east boundary of 350 Fingerfield Road be investigated by Engineering Services Department. This would be subject to adequate budget provisions within that Departments Operational budget.

3. That the surrender of land for coastal protection zone be noted when "Old Title"

is extinguished on property to the immediate north of Rules Beach Road and fronting Fingerfield Road. The coastal erosion prone zone land would then be held in trust by the council on behalf of the State Government.

CARRIED G/5.4.2 DEVELOPMENT APPLICATION DA/806/2013 -

RECONFIGURING A LOT (1 INTO 2) AND ACCESS EASEMENT AT 89 DIAMANTINA DRIVE, WURDONG HEIGHTS

Development Application:

Application Number: DA/806/2013

Applicant: Brett & Karen Hartley

C/- JFP Urban Consultants

Owner: Brett and Karen Hartley

Date Of Receipt: 25 February 2013

Location: 89 Diamantina Drive, Wurdong Heights

RPD: Lot 4 SP 159693, Parish Toolooa

Area: 63.79 hectares

Current Use Of Land: Vacant

Zoning: Rural

Proposal: ROL 1 into 2 and Access Easement

Submissions Close Date: Not applicable - Code Assessable

Number Of Submissions: Not applicable - Code Assessable


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Purpose: The purpose of this report is to consider DA/806/2013. Executive Summary: An application to Reconfigure a Lot (1 into 2) including an access easement was lodged with Council on 25 February 2013 under the Calliope Shire Planning Scheme 2007. Under the assessment tables of the Calliope Frame Locality Code, the proposed development is Code Assessable development. The application triggered referral to Powerlink as a power easement is located on the western portion of the site. Following assessment of the proposed development against the requirements of the Calliope Shire Planning Scheme, and taking into consideration the Applicant's response to the Information Request it is considered that the proposed development does not meet the Planning Scheme requirements with regard to minimum lot size, lot size and dimensions, road frontage requirements, frontage to depth ratio specifications, and therefore it is recommended that the proposed development be refused. Officer's Recommendation: That Development Application DA/806/2013 for Reconfiguring a Lot (1 into 2) and an Access Easement at 89 Diamantina Drive, Wurdong Heights be refused for the following reasons:

1. The proposed development does not meet Specific Outcome 02 within Table 5-8 (Development in the Rural Zone) of the Calliope Frame Locality Code as the requirements for a minimum lot size of 30 hectares have not been met including;

a) The size and dimensions do not allow for rural based activities;

b) The landscape is not protected as clearing is proposed for maintenance trails, roads, infrastructure and buildings;

c) An efficient road network is not achieved as the proposed development is intensifying development at the end of a dead end road;

d) Effective fire management is proposed through bushfire breaks and maintenance trails and does not provide an alternative emergency access route;

e) Retention of timbered ridgelines, areas of native bushland, riparian and wildlife corridors are not protected as clearing for the buildings, maintenance trials, bushfire breaks, roads and infrastructure will be required.

2. The proposed development does not meet the Specific Outcomes of Table 10-13 as the lot layout does not provide for a lot size and dimension suitable for their intended use;

3. The proposed development does not meet the Specific Outcomes of Table 10-13 as the proposed access easement does not provide an alternate route for use at times of natural hazard;


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4. The proposed development does not meet Probable and Acceptable Solutions of Table 10-13 S2.1 with regard to Table 10-14 as the proposed lots do not meet the frontage requirements;

5. The proposed development does not meet Probable and Acceptable Solutions of Table 10-13 S2.2 (i) as the proposed lots do not meet the frontage to depth ratio requirements; and

6. The proposed development does not meet the Probable and Acceptable Solution S4.3 of Table 10.66 within the Rural Code as the proposed development does not involve a boundary realignment and therefore an access easement does not apply.

Meeting Discussion: The Manager Development Assessment advised that the Applicant has requested that the matter be deferred to make further representations to Council. G/13 1567 Council Resolution: Moved Cr Hansen Seconded Cr McDonald That Council agreed to defer the application as requested by the Applicant.

CARRIED G/5.5 CHIEF FINANCIAL OFFICER G/5.5.1 REVENUE POLICY Purpose: This report seeks Council input and guidance in the formulation of the Revenue Policy to be applied uniformly across the region in respect to the formulation of the rates and charges as part of the 2013/2014 budget. Officer's Recommendation: That Council adopt the Revenue Policy attached as Addendum 1, and that this Revenue Policy forms the principle basis for the raising of revenue for the 2013/2014 budget. G/13 1568 Council Resolution: Moved Cr Chapman Seconded Cr Brushe That the Officer's Recommendation be adopted.

CARRIED


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G/5.5.2 PROPOSED NAME TO BE ADDED TO NAMING OF

STREETS, ROADS, PARKS, BRIDGES & OTHER PLACES REGISTER - RAMPTON

Purpose: This report provides Council with information on a request from Camile Rampton to recognise Mrs Marj Rampton by adding her mother's name or other variant to Councils Naming of Streets, Roads, Parks, Bridges and other Places Register. Officer's Recommendation: That 1. Council approve the name Rampton to be added to the Naming of Streets,

Roads, Bridges and Other Places Register. 2. Camile Rampton be advised of the outcome. G/13 1569 Council Resolution: Moved Cr Hansen Seconded Cr Lanzon That 1. Council approve the name Marj Rampton to be added to the Naming of Streets,

Roads, Bridges and Other Places Register. 2. Camile Rampton be advised of the outcome.

CARRIED G/6 COUNCILLOR REPORTS G/6.1 COUNCILLORS' REPORT - MAYOR GAIL SELLERS Purpose: Cr Sellers submits the following report. Gladstone Foundation Gladstone Foundation Board of Advice met on Tuesday 28 May and new members were welcomed. The Board of Advice now has full membership and positive moves to commence the first round of funding have been put in place. The funding round will take applications from $2 million and there will be $5 million available for allocation. Queensland Music Festival The Queensland launch of the 2013 events including our own "Boomtown" took place in Brisbane on Wednesday 29 May. This year "Boomtown" is the largest production for


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Queensland and the largest Queensland Music Festival production to date. The $500 000 show will be a defining event for the Gladstone Region and will ensure the remainder of Queensland becomes aware that we are not 'just an industrial town' but have a depth of creative and artistic talent. Officer's Recommendation: That the report be received. G/13 1570 Council Resolution: Moved Cr Brushe Seconded Cr Chapman That the Officer's Recommendation be adopted.

CARRIED THE FOLLOWING ADDITIONAL REPORTS FROM THE FLOOR OF THE MEETING HillClose awarded 2013 Urban Development National Awards for Excellence - Affordable Development Mayor Sellers said she was pleased to accept a cast award for HillClose as the Urban Development Institute of Australia National Awards for Excellence - 2013 winner of Affordable Development. The Award was received at a ceremony in Melbourne recently honouring outstanding residential development in Australia. HillClose is a new residential development in the suburb of Clinton Central Queensland Local Government Association's Castaway Art Competition Cr Hansen said that winners of the Central Queensland Local Government Association's (CQLGA) Castaway Art competition for the Gladstone Region was announced at Ecofest. The competition running across the Central Queensland region is for artists to create a unique piece of art from materials destined for disposal. Cr Hansen said that the Grand Champion and Secondary School winner was Harrison Madge with Lauren Porteous taking out the Primary School section. The Mayor said that the entries were first class and congratulated participants. Ecofest and ECO Forum Cr Chapman reported on the success of Ecofest on Sunday with an estimated 10,000 people attending the annual environmental awareness event and the Eco Forum on Saturday with the Gladstone Region Environmental Advisory Network Chairperson position being filled. Cr Chapman said that the guest speakers at Ecofest were one of the highlights with Ian Kiernan from Clean Up Australia and Jerry Coleby-Williams from Gardening Australia speaking. Other highlights included the Elder's Green House Tent, the Hubbub Sound Playgrounds and Central Queensland Local Government Associations' display taking out the judge's sustainability award for most environmental display.


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It was noted that in lieu of carbon credits, $2 000 was presented to three of the Reef Guardian Schools to offset the carbon footprint for the event with Gladstone State High School receiving $1 000 and St Francis Catholic Primary School and Tannum Sands State School each given $500. Councillors passed on their congratulations to Gladstone Festivals and Events for their efforts in organising the event and for another wonderful day. Events Held and Happening in the Gladstone Region Cr Burnett noted that the Captain Cook 1770 festival and Old Station Fly-In and Heritage Show held on the weekend of 25 - 26 May were also successful. He said that the Ubobo Bush Festival 2013 to celebrate Queensland Week will be held on 8 June 2013 and the Baffle Creek Raft Race will be held on 9 June in which Cr Burnett will be competing in the race. Cr McDonald commented on the tremendous crowds in attendance at the Captain Cook 1770 festival and noted the positive injection to tourism and businesses in the region. Benaraby Motor Sports Cr McDonald spoke on the Benaraby Motor Sports and the dilemma they have with power for their events. He said they currently run generators to provide power to their events they hold. Cr McDonald said he would like to see support for the Benaraby Motor Sports in the upcoming budget. The meeting had a discussion on the item to be included in the budget and the process for inclusion of budgetary items. G/13 1571 Council Resolution: Moved Cr McDonald Seconded Cr Hansen That Council support financially Benaraby Motor Sports gaining reliable power supply for events for inclusion in the upcoming draft 2013/14 budget. Cr Hansen withdrew his support of the motion as seconder. THE MOTION LAPSED FOR WANT OF A SECONDER G/13 1572 Council Resolution: Moved Cr McDonald Seconded Cr Neill-Ballantine That Council discuss the matter of funding for Benaraby Motor Sports for consideration in the upcoming budget in a closed session. CARRIED


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Gladstone Precinct Parking Plan Cr Porter suggested that prior to a CBD parking plan tender being accepted that Council undertake an investment attraction strategy and also investigate the best use for shop fronts in the CBD. She raised that once construction of LNG industries are complete the CBD will see a significant change in parking needs and noted that with this the development of a night time culture and service centre for the CBD be reviewed. G/13 1573 Council Resolution: Moved Cr Porter Seconded Cr Hansen That Council investigate and have officers report to Council on the preparation of an investment attraction strategy as the CBD will see a significant change once LNG construction is finished and look at future use of the businesses prior to investing in CBD parking plan. CARRIED Thank you for message of condolence Cr Neill-Ballantine thanked Councillors and staff for the messages of condolence on the passing on his father in law. G/7 QUESTIONS FROM THE PUBLIC GALLERY Parking and Construction Issues in Yarroon Street and Oaka Lane Therese Mitchell a small business proprietor in the Yarroon Street and Oaka Lane area raised concerns regarding the lack of parking available to patrons due to contractors parking in designated parking areas, the enforcement of the designated parking areas and an abandoned vehicle that has been parked in her street since January. Ms Mitchell asked that Council enforce the curfews and asked that construction sites respect neighbouring residential properties. The Mayor thanked Ms Mitchell for her comments and advised that the Director Environment and Planning will speak to her following the meeting to address her concerns.


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G/8 CONFIDENTIAL ITEMS G/13 1574 Council Resolution: Moved Cr Brushe Seconded Cr McDonald That in accordance with Section 275 of the Local Government Regulation 2012, permits the meeting to be closed to the public for business relating to the following:- (c) the local government's budget; (f) starting or defending legal proceedings involving it. CARRIED Members of the media and the general public left the meeting at this point to allow Council consideration of these matters. G/13 1575 Council Resolution: Moved Cr Brushe Seconded Cr Lanzon That Council re-open the meeting to the public. CARRIED G/8.1 PLANNING AND ENVIRONMENT COURT APPEALS 1645 &

1646 2013 LITTLE CREEK INFRASTRUCTURE CHARGES DA432/2011 & DA500/2012

G/13 1576 Council Resolution: Moved Cr Brushe Seconded Cr Porter That Council Officer's enter into 'Without Prejudice' negotiations with the appellant with a view to preparing a resolution to the appeal matter, being to enter into an Infrastructure Agreement, with the following provisions:-

The Infrastructure Agreement be based on the premise of applying the new infrastructure charging regime for the amount of lots over and above the number of lots that were approved under the former approval and previous infrastructure charging regime. i.e. the balance of the 640 lot approval be charged at the $18,000 per lot rate and each residential lot after the 640th residential Lot be charged at the current rate of $28,000 per lot.

As Part of the Infrastructure Agreement, the developer waive all current and future claims to offsets for any parcel within the Little Creek development.


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Inclusion of the provision of a time commitment for the Pathway connection into the existing pathway network in Harvey Road.

CARRIED

G/9 MEETING CLOSE There being no further business the Mayor formally closed the meeting.

THE MEETING CLOSED AT 11.13 AM

CERTIFICATION I hereby confirm that I have read the minutes and they are a true and correct record of the proceedings of the meeting. I certify that these 19 pages form the official copy of Gladstone Regional Council General Meeting Minutes of the 4 June 2013.

...................................................... Mayor Gail Sellers

………/………/………... Date


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ATTACHMENTS

ADDENDUM 1


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general meeting minutes - city of gladstone mee… · g/3.1 confirmation of general meeting minutes...

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