hudson county (new jersey) intergovernmental service agreement (igsa) with ice

8/14/2019 Hudson County (New Jersey) Intergovernmental Service Agreement (IGSA) With ICE

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INTERGOVERNMENTAL SERVICE AGREEMENTbetween

COUNTY OF HUDSON595 NEWARK AVENUEJERSEY CITYt NEW JERSEY 07306

and

u.s. DEPARTMENT OF-JUSTICEIMMIGRATION & NATURALIZATION SERVICE70 KIMBALL AVENUEsoum B U R L I N G T O N ~ VERMONT 05403-6813

Agreement Number: ACB.5.I-OOOI


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AGREEMENT SCHEDULE

ARTICLE I PURPOSE1. The purpose of this Intergovernmental Setvice Agreement (IGSA) is toestablish a forma1 binding relationship between the U.S. Immigration &Naturalization Service (INS) and the County of Hudson County, NewJersey (Contractor) fo r the detention of aliens of all nationalitiesauthori2ed to be detained by INS in accordance with the Code of FederalRegulations, Title 8, Aliens & Nationality Act and related criminal statutes.2. This Agreement sets forth the responsibilities of both INS and theContractor regarding services to be performed and reimbursement whenthose services have been performed. There is no obligation, expressed or

implied, on the part of INS to utilize the Contractor's facility nor on thepart of the Contractor to accept detainees.ARTICLE n . COVERED S E R V l C E ~ 1. The Contractor will provide housicg, safekeeping. subsistence and otherservices for INS detainee(s) within its facility (or facilities), which shall be. idenified by letter amendment(s) hereto and incorporated herein,consistent with the types and levels of services and programs routinelyafforded its own population, and fully consistent with all applicable laws!standards, policies, procedures and court orders applicable to its facility (orfacilities), unless or as specifieally modified by this Agreement. The unit of

service will be the Detained Day and the oost as agreed to by the parties isSEVENTY-SEVEN and NO/tOO ($77.00) DOLlARS per Detained Day.The type of detainees W111 be non-juvenile males and females. Theduration of scIVice to be provided will be overnight holds, d a i 1 y ~ and longterm, not to exceed 120 days without contacti.ng the Contractor forapproval. .ARTICLE UI SupPORT AND MEDICAL SERVICES1. The Contractor will provide housing, safekeeping, subsistence and otherservices for INS detainee(s) within its facility (or facilities) consistent Withthe types and levels of services and programs routinely afforded its own

papulation, and fully consistent with all appUcable laws1 standards, policies,procedures. and court orders applicabJe to its facility (or facilities), unlessor as speci.6t.ally modified by this Agreement. The Contractor agrees toprovide INS detainees with the same levels and 1ypes of medical servicesand care as are provided its own facility population. The Contractor will1


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2.

3.

provide all necessaty security and transportation services, when directed orauthorized by the INS, except as required in an emergency situation. tomove IN S detai.Jlee(s) to medical or other appropr iate facilities.The Contractor further agrees to notify the INS as soon as possible ofemergency medical cases requiring removal of detainee(s) from its facility.(o r facilities). Prior authorization will be obtained from INS when removalis required for any other medical services that may be required at loc.a1clinics or hospitals.Such transportation and security services shall be performed by qualified,sworn law enforcement or correctional officer personnel employed by theContractor and under its policies, procedures and authorities. TheContractor agrees to augment such practices as may be requested by tbeINS to enhance specific requirements for security, prisoner monitoting.visitation and contraband control.

4. The Contractor agrees to invoice INS for all costs associated with hospitalor health care services specifically provided to any INS detainee(s) outsideof the Contractor's facility, with the regular monthly billing to INS fordetention services. In this case, the Contractor arranges for the health carefacility, consultant health care provider. and other health care vendorand/or suppliers. They will invoice the Contractor for services provided at, rates no greater than those applicabJe for nonINS detainees in the custodyof the Contractor, and then after payment of these invoices, submit forreimbursement payment from INS. INS shall include reimbursementpayment to the Contractor for the hospital and health care servicesprovided to INS detainee(s)aIong with the monthly payment for detentionsetvices. The Contractor shall submit invoices for hospital and health careservices to INS within sixty (60) days after the services were rendered.Documentation must be provided in order to support INS payment ofthese costs.

ARTICLE IV - RECEIPT. DISCHARGE AND POPULATION LEVEL1. The CDntractor agrees to receive and discharge INS detainee(s) only fromand to properly identified INS officcr(s) and, with prior authorization fromthe designated INS point(s) of contact, to other properly identified Federallaw enforcement officials. Admission and discharge of INS detainee(s)shall be fully consistent with the Contractor's policies and procedures, andshall ensure positive identification and recording of bolli detainee(s) andofficer(s).2. INS detainee(s) shall not be released from the facility into the custody of

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other Federal, state or looaJ officials for any reason, ~ c e p t for medical oremergency situations. without the express authorization of INS.The Contractor retains the right to reject or request the removal of anydetainee(s) exhibiting violent or disruptive behavior.

ARTICLE V - PERIOD OF PERFORMANCE1. This Agreement shall remain in effect indefinitely until term.i.Qatedby

either party. Should conditions of 8.1] unusual nature occur, making itimpractical or impossible to house detainee(s), the Contractor mayterminate, suspend or restrict the use of the facility by giving written noticeto th e INS. Such notia will be provided sixty (60) days in advance of theeffective dates of formal termination and at lease thirty (30) days inadvance of a suspension or restriction of use unless an emergency situationrequires the immediate relocation of detaiJlee(s).

ARTICLE VI ECONOMIC PRICE ADJUSTMENT1. Payment rates shall be established on the basis of actual costs associatedwith the operation of its facility (o r facilities) during the latest aIlllualaccounting period for which data is available or for which a formal report

or audit was issued. or as provided for in an approved annual operatingbudget for detention facilities.

2. The Federal Government shall reimburse the Contractor at the fixed dayrare identified in Article n. The rate may be renegotiated not more thanonce per year., after the Agreement has been in effect for twelve months.The effective date of any rate adjustment will be negotiated and specifiedon the IGSA Modification form approved and signed by an INSCOntracting Officer. The effective date will be established on the first dayof the month for accounting purposes.

3. Payments at the modified rate will be paid upon the return of the signedmodification by the authorized local official to the JNS.4. The rate covers one (1) person per "Detainee Day". The Federal

Government may not be billed for two (2) days wheD a detaiDee isadmitted one evening and removed the following morning. The Contractormay bill for the day of arrival but no t for the day of departure. A detaineeday is defined as a 24 bour period starting at book-in time.

S. The late may be revised on the basis of data submitted and action taken byeither or botb the INS and the Contractor within ninety (90) calendar days

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before each annual anniversary of the initial Agreement's execution. TheContractor agrees to provide the necessary C05t information to support therequested rate increase and to permit an audit ofacc.ounting records uponrequest of INS. Criteria used to evaluate the increase or decrease in theper.capita used to evaluate the increase or decrease in the pet-capita rateshall be those specified in the OMB Circular A-87. Cost Principles forState and Local Governments or other guidance as revised, or inacx:ordance with superseding guidanre.Unless other justifiable reasons can be documented by the Contractor, anyper diem rate increases shall not exceed the National Inflation rate asestablished by the U.S. Department of Commerce. .

ARTICLE VII INVOICES AND PAYMENT1. Invoices shall be submitted to:

U.S. Immigration & Naturalization ServiceNewark District Office970 Broad StreetNewark. New Jersey 07102Attn: Deportation UnitPhone: (201) 6452414

After certified true and correct by the above office, relating invoices will beforwarded to the following address for paymentU.S. Immigration & Naturalization Service70 Kimball AvenueSouth Burlington, Vermont 05403..6813Attn: F i n ~ c e Phone: (802) 6601127

2. The Prompt Payment Public Law 911n (96 Stat. 85,31 USC 1801) isapplicable to payments under this Agreement and requires the payment tothe Contractor of interest on overdue payments. Detenninations ofinterest due will be made in a


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4. A proper invoice shall be submitted monthly. in a r r e a ~ . to the officeidentified in Paragraph 1, above. To constitute a proper invoice. it mustinclude the name, address, and phone. number of the official designatedpayment office. It shall list each detaineet the specific dates of custody foreach, the total number of days (or which reimbursement is sought, theagreed-upon detainee.day rate. and the total amount billed. TheAireement number shall be stated on all invoices submitted to INS forfinal payment.

ARTICLE VIII MODIFICATIONS AND DISPUfES1. Either party may initiate a request for modifications to this AgreementSuch requests must be .submitted i l l writing. and approved in writing by aRegional Cootracting O f f i ~ r a n d the Contractor. The IGSA constitutes

the entire agreement between the two parties, and that actions by partiesother than those identified or designated withia the Agreement will notserve to bind, or incur liability on behalf of either party. -

2. Disputes, questions, or concerns pertaining to this Agreement shall beresolved between the INS and the appropriate Contractor official. Noresolution may explicitly or implicitly alter the terms and rates contained inthis Agreement unless approved by formal modification by a RegionalContracting Officer. Unresolved issues are to be directed to theContracting Officer, Eastem Regional Office, 70 Kimball Avenue, SouthBurlington. Vermont 05403..os13.

ARTICLE IX INSPECJ]ON AND TECHNICAL ASSISTANCE1. The Contractor agrees to allow periodic inspections of the facility by INS.

The sole purpose of said inspections will be to insure a minimallyacceptable level of services and acceptable conditions of confinement underthis Agreement. Findings of the inspection will be shared with the facilityoperations, conditions of confinement and levels of services. TheContractor is required to promptly disclose to the designated INS point ofcontact any and all public results OJ. copies of facility (or facilities)inspections. reviews, surveys or other forms of examinations.

ARTICLE X - AVAlLABILllY OF FlIN1!S1. The Government's obligation under this Agreement is contingent upon theavailability of appropriated funds from which payment can be made. Nolegal Iiability on the part of the Government (o r any payment may ariseuntil such funds ar e made availabJe.

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ARTICLE XI EMPLOYMENT OF PNAtmfORIZED ALIENS1. Subject to existing laws, regulations, Executive Orders, and other provisionsof this Agreement, aliens unauthorized to be employed in the Unites Statesshall not be employed by the Contractor, or its subcontractors, to work on,under, or with this Agreement. The Contractor shall ensure that thisprovision is expressly incorporated into and all subcontracts or subordinate

agreements issued in support of this Agreement.ARTICLE XII CONTRACTING OFFICER'S TECHNICAL gEPItESENTATIVE1. Annette Ramirez is the Contracting Officer's Technical Representative(COTR) for this Agreement In the event the caTR is changed. INS willinform the Contractor in writing of the identity of the replacement2. Th e COTR is respOnsible for: reoeiving all deliveries; inspecting andaccepting the services provided hereunder in accordance with the terms

and conditions of this Agreement; providing direction to the Contractorwhich clarifies the Agreement's effort, fills in details or otherwise seIVes toaccomplish the Agreement 's requirements; evaluating performance; andcertifying all invoiceslvouchers for acceptance of the services furnished forpayment prior to fotwarding the original invoice to the payment office.3. The COTR does Dot have the authority to alter the Contractorsobligations under the Agreement, direct changes that fall within thepurview of the Contracting Officer and/or modifY any of the e;xpressedterms, conditions, specifications, or cost of the Agreement. I f as a result oftechnical discussions it is desirable to alter/change obligations orrequirements, the Contracting OffiCer shaD issue such changes in writingand shall execute same in behalf of the INS.ARTICLE X1U .. CONTRACTOR'S REPRESENTATIVE1. Any and all correspondence with the C o ~ t r a c t o r shall be in writing to!

Hudson County Administrator567 Pavonia AvenueJersey City, New Jersey 07306

with copies to:Hudson County Counsel567 Pavonia AvenueJersey City, New Jersey 07306

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IN WITNESS HERETO:WITNESSED:

Dated:'-------------------WITNESSED:, ? ~ , ~ Date:__________

u.s. Department of JusticeImmigratiOQ & Naturalization ServiceEastern Region"'-' : . ~ 'I1s/9(.Roger E. Fregf!a; Contracting Officer

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II.

Udlted Stutes Department of Justicelmmigration & Naturalization Service

Intergovernmental Service Agreement/or Housing Federal Detainees12. . "'f J.A, date: in block 8 03

4. " ~ l n . i IS.Immigration & Narura.lization Service County ofHudson70 Kimball Avenue 567 Pavonia AvenueSouth Burlington, VT 0 5 4 0 3 ~ 6 8 1 3 Jersey City, NJ 07306

I i ; : : ~ i s ~ ~ ? n : R : s ~ E, Fregeau. CODtnc:ting Officer Cantact Penon: . County Administrnto.rPhone: (201 : b66. ~ ~ ~ . .. ""v ...v r ,nc o " , "' I REMAIN UNCHANOED):Th is modification number 03 is to replace item I in ARTICLE V - Period ofPcrformance with the{ollowing:

ARTICLE V - Period ofPerformance and Bedspace GuaranteeI. This Intergovernmental Cooperative Agreement Number 02-50-02 is between the United StatesMarshals Service. the Immigration and Naturalization Service and the County of Hudson New Jersey,in accord'ance with the terms and conditions set forth in Articles I through xn and Schedules A, B,and C. The County shall provide detention space and services for 384 federal prisoners/detainees(128 in USMS custody and 256 in INS custody) each day at the Hudson County Jail for a period offifteen (15) years commencing on the date of completion of all project(s) listed in the schedules and

the fulfillment ofpayments by the USMS, TIlis agreement shall remain in effect through the periodof the CAP agreement, and thereafter until terminatod or suspended in writing by either party, Suchnotice will be provided thirty (30) days in advance of tho effective date of fonnal tennination and atleast two (2) weeks in advance of a suspension or restriction of use unless an emergency siruarionrequires the immediate relocation ofprisoners/detainees.

0 Local Government is not required to dgn this !!I Local Govenum:nt is required to sign this documentd ~ o t . and return c o p i e ~ to the wiling office.< ..

7. L."" Ao 1',fL., ( ,/ n V '~ d : ' : d ~ ~ .. , x ~ ; : ~ ; ; Sil:" .h,lrc 0 . - N,_, , . ,. /(fIJI additional I U r e ~ pltilSC ~ u u e h mothcrp1SC). F'


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limted States Department of JusticeImmigration & Naturalization ServiceIntergovernmental Service Agreementfor Housing Federal Detainees

l. Agreement Number 2. Effective u of 3. Modification NUIIlbecACB-S-I-OOOI dltc in block 8 04

4. Issuing INS Office Address: 5. City/County/State Government;Immigration & Naturalization Service County ofHudson70 Kimball Avenue 567 Pavonia AvenueSouth Burlington, VT 05403-6813 Jersey City, NJ 07306Contact Person R O l l e l ' " ~ . Ftegeau. Contncting Officer Contacr PersOll: COlmty AdministratorPhone: (802 ' b6Fax:- (SOil 9S 1-6455 Plume: (201 ) b6Fax: (2()l)795-642S6. Description of Modification (EXCEPT AS SPECIFICALLY PROVIDEDHEREm. ALL TERMS AND CONDITIONSOF THE AGREEMENT IDENmtED IN BLOCK 1 REMAfN UNCHANGED):This modification number 04 is to provide equitable adjustment fo r burial fees of a de tainee in theamount of S1000.00. ,

.Il1I Lotal Government is nor required to sign this D Local Government iJ required to sip this documentdocument. ond",1urn__ opies to the issuing office.

7, Local GovmDlenr:

~ l u r e """ Name ",d ( T y p e ~ prillt)(!,ortddition;d lOr_IUra!, please ",11xh ...,,,thc:r p.sc)8. Federal Government:

g.


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STATE OF NEW JERSEY ): SS

COUNTY OF HUDSON )

BE IT REMEMBERED, that on this / / " iJ !I day of , ,v ~ w o Thousand and,/

Two, before me, the subscriber, ~ - ) ~ : : - c r t : J . - t ~ perso "" ly appeared JEAN A. BYRNES,ZJ~ h o being by me duly sworn according to law, on her oath says that she is the Clerk of the Board ofChosen Freeholders ofthe COl.Ulty ofHudson and that BERNARD M. HARTNETT, JR, is theCounty Executive, that he knows the corporate seal ofsaid County ofHudson and that the seal affixedto the foregoing instrument is the seal of said County; that the said B E R N ~ M.HARTNETT. JR. as

, County Executive signed said instrument and affixed said seal thereto as his voluntary act and deed forthe uses and purposes therein expressed, in attl?station whereof, she the said JEAN A BYRNES, asClerk, subscribed he r name thereto

Supscribed and sworn tobefore me t h i s ~ ~ y

j ! )AN A. BYRNES ERK.BOARD OF CHOSEN FREEHOLDERS

O f ~ 2 0 0 2 ,V - ~ ~ / W MARrA CCRSO

N D T ~ R Y PUBLIC OF NEW JERSEY.My Commission EXpires Feb. 19,ro Number 2108977


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IN'rE!R.GOVEIrnMEN'l'J.L COOPERATl:VE AGlmTh is agreliUIl2nt is between th e United St a t e sI m m i g r a t ~ o n and N a t u r a ~ i z a t i o n Service andNew Jersey . ~ n a c c o r d a n e ~ with t h s t e rms andAr t i c l e s Z through XII ~ n a S c h Q d u ~ e s A , E, aThe fo l lowing ~ n d ~ v 1 d u a l s a re author ized,commit to th i s agreement on the beha l f of

~ J I A--a r s h a ~ s Servj.ce, /f"./e County of a U ~ $ o a cond i t ~ o n s sst f o r t h inI i C.to accep t and

UNZTBD S ~ A ~ ~ K A R S R D L S ~ Z C E } ( . . ~ " . COlJ:N1:'f OP "'"f '''''t''''

SIGNATtmE, . / ~ . u 6 N TYPED NAME: Benigno G. ReynaTITLE: ______ ~ n ~ i 2 r ~ e ~ c ~ t ~ o ~ r ~ ___________ TITLE: ____ ~ ~ p u ~ ~ ~ ~ ~ ~ - - - - - - - - - - -ADDRESS: ADDRESS:

TYl?5I] NAME: Cha r l e s L. MoNa;;!.TITLE:______ ~ U ~ n ~ i ~ t ~ e ~ d ~ S , t ~ a ~ t ~ e ~ s ~ M ~ a ~ r ~ s ~ h ~ a ~ l ~ ____

o ~ s t r ~ o t of New JersGYADDRESS; 50 Walnut S t r e e ~ N e w a r ~ NJ 07102 : 567 pavoru.a ~ v a n u e JQrsey C ~ t y , NJ 07306DATE:______ ~ ~ ~ ~ ~ ~ - - ~ ~ ~ - - - - - - - - - OATE: ____ ~ ~ ~ ~ ~ . ~ ~ ~ ~ n ~ - - - - - - - - - - - - - - - - - -S I G N A T U R E : - h ~ ~ ~ r T ~ ~ ~ ~ ~ ~ ~ ____

TYFED NAME: Anthony S. Ang6manTI'l 'LE: Depur.:y Executive .Associate Commi.!!lsioner. ADDRSSS; 425 "XU 5 t ree ' t , NWWashington DC 20536

DATE; ____+ - ~ ~ ~ ~ - - - - - - - - - - - - - - - - - - -

DATE: ____ ~ = - ~ ~ - - - - - - - - - - - - - - - - - - - - - -

(NDXS: r1l:Ls c " o ~ e r a t : i v e agreement i s neitll.er b i nd i ng nor e f fec t i ve unless igned by the Direc t :o r , U. S . M2lrsllals Serv ice. )


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lLRTICLE 1:AUTHORITYThe Uni ted States Marsha ls Serv ioe (USMS) an the ~ m m i g ~ a t i o n andN a t u r a l i z a t ~ o n Service (INS) a re a u t h O r ~ z a d 0 e n t e r ~ n t o cooperativeagreements wi th l o c a l e n t i t i e s to e e t a b ~ ~ s h a t ~ s a c t o r y o o n d ~ t i o n s o f c o n i n ~ e n t and de ten t ion se rv ices i n re rn fo r guaranta@db e d s p a c ~ fo r x e d e r a ~ detainees as author ized in 18 O.S.C.4013(a)(4),(U5MS) and a ~ . S . C . 1103(a)(9)(B)I( INS) . The Cooperat iveAgreement Program adminis tered by th e usPtlRPOSEThe purpose o f this oooperat ive agreement i5re la t ionship between the USHS, INS and t h ~ H( the r e c i p i e n t ) . This agre.ement i s pred ioa tGovernment ' s r e qu i r e m e n to r d e t e n t ~ o n spacer e c j , ~ i . e n t J S prov i s ion o f lSuOh $ ~ : r v i c e s . All1n th i s a g r e e m e n ~ a re h1nding upon the s igna

~ T : r e t . E ItA S S U R A N C ~

to establi .sh a l ega ldson County, New Je r seyd upon the Federaland se rv i ces and thea r t i c l e s and schedulesr e s o f a ~ ~ s igna to r i e s .

Nei ther t h i s agreement , nor any i n t e ~ e s t th Gin, may b e ass igned , o rt ransferred to any other PartY without p ~ i o r wri t ten approva1by theUSMS.This coopera t ive a g r e ~ e n t provides fo r eder ec ip ien t j a ~ l oonst ruot ion, renovat ion . andThe r e c ~ p ~ e n t r e c e ~ v i n g federa1 funds t sc e r t ~ f y t h a t w i 1 ~ , as a dondi t ion o f recewith app1icab1e f e de ra l ~ a w and r e g u ~ a t i o n s coopera t ive agreements . Sy si .gnature to t h ireo ip ien t e s ~ r Q S and c e r t i f i e s i t w i l ~ campguide l ines x-egula t ions , and li!l'-1s s t i p u l a t e d

al undi.ng o f th eo r .1mprovemQnt programs.i r e d to assure andving th e unds, complyove rn ing g r a n t Si andagreement. . th ey w ~ t h a l l provis ions ,in t h i s agreeIl lent .

None of th e p r ~ ~ e ~ p a ~ a o t i v i t i e s o the pro j c t - s u p p o r t ~ d e f f o r tsha11 oontracted out to another o r g ~ = a on without pr io rapPl"ova.l by th e USMS. Where t h e i n t en t io n award eon t rao t s i s madeknown a t the t ~ m e appl ica t ion , the appro may ~ e c o n s i d e ~ e d granted if t hese a c t 1 v i t ~ e s a re funded a s p posed .A ~ l con t rao t s o r assignments must be f o r m a ~ zed in a wri t ten o o n t ~ a c t or o the r w r i t t e n agreement between th e p a r t e s i n v o ~ v e d . Th& CQntract o r egreement mustr a t a minQQ performed, th e t ~ m e s c h e d u ~ e r the p ~ o j e through requiremants t h a t are a p p l ~ o a b l ~ to~ e o i p ~ e n t , o t h . ~ p o ~ i c i . e s andprocedurQs tol im i ta t ion of th e agreement and the c o s t p rd e t e r m ~ n i n g a ~ l o w a b 1 e oosts . The c on t r a c tmust n o t a f f e c t t n e r e c i p i e n t ' s overal1 re sdura t ion c f t h ~ p r o j e o t and a o c o u n t a b i ~ ~ t y

, $ t a t e th e a c t i v i t ~ e s top o l ~ c ~ e 9 and th e ~ O ~ th e c o n t r a o t o r o r o therbe f o ~ ~ o w e d r the 4 o ~ l a r noiples to be usedr o t h e r wr i t t e n agreemento n s ~ b 1 1 ~ ~ or th eo the Government.


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ARTICLE I I ICQOPEBA1iVE AGREEMENT P ~ A H

A. N e g o t i a t ~ o n s between th a r Q o i p ~ e n t d the USMS haver e s u l t ed in a formula t ion of a Coop a t iv e AgrsQmQnt Planwh1ch 1$ 1 ~ c o r p o r a t e d Sdh&dula B o t h i s agreement.B. Raquest(s) for modification, de le t i ns, or a d d ~ t i o n s to

S c h ~ d u 1 e S may be madQ by the rec1p ant by submit t ing aw r i t t e n r 2 q u e s t to th e Chief, P r ~ s o r opera t ions , USMS,who must approve a1 1 c h a n g ~ s in w r i i n g . N ~ i t h e r ~ h a u.s.Marshal , IN S o r the Cooperat iva Agr ement Frogram (CAP)r e o i p ~ e n t i s authorized to modify 0 o t h e ~ i s e change t h i sa g r Q ~ Q n t in any way. .

c. ThQ r e c i p i e n t h a s v e r ~ ~ i e d and ens es t h a t a l ~ pro jec t ($ )speciied in Schedule B meet app l i c b le s ta te and loca llaws, s tandards , pol i c i e s , p r o o ~ d u r s , or cour t orders .D.

E.

The r e c ~ p ~ e n t i s responsible for p1O V B r S e G ~ n g the c ~ m p l e t ~ o n of the p rq u a r t e r ly progres s repor t s and par1payments; fo r c e r t i f y ~ n g the accuravendor b i ~ ~ i n g s ; for ensuring th e ccomple t ion o f project (s ) ; and fo r iU.S. Mar s ha l : in w ri :lng,. o f any ismight a f f e c t the suecess fu l comple twithin th e t ime frame(s) ana cos t cSchQ.dule S-"The UaS. Marshal i s responsib le fo rs ~ t e ~ n $ P Q c t i o n s of t he projeot(s )1cer t i fy ing interim and f ina l paymenth a rac1p:i .ent: or ensuring t h a tno t e ~ o e e d e d , fe r p r o ~ i d 1 n g USMS Her ~ c o m m ~ n Q a t i o n s on any p ~ o p o s e d cht h i s agreement ; and fe r tmMediatelyin wri t i n g , o f any i s sues or p r e b ~ e sucoessful complet ion of the pro j e c~ r a r a e ( s ) and c o s t Oe.1.1.1ng(:!l) speo.if

!RTICLE XV:

3

ing, in i t i a t ing , andj e c t ( s ) ; fo r p r e p a r i n ~ cU.c requests fory o f CQntrac tcr ands t - e f f ~ ~ e n t and t 1 m ~ l y e4ia te ly not i fy ing th eu e ~ o r prob1ems t h a ton of th e projec t ( s )1 1 1 ~ g ( s ) s ~ @ c i ~ e d in

conduc t ing monthly on-fo r reviewing andrequests submi.t t ed byunding cei l ings aredquar te rs with w r i t t e nges o r mod.1ications ton o ~ ~ f y i n g headquar ters ,t h a t might a ~ ~ e c t the(s) WLthin the timee d : l n S c h ~ d u 1 . e B.


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A. The U S M ~ wi l l provide f edera l funexceed $7,000,000.00 ($2,333,340 1fo r th e projecC(e) l i s t e a in ScheHeadquar te rs i s author i2ed to obI 'fur-cis.

in an amount not toSMS; $4,66Q,660, INS)le B. Only the GSMSa te and disburse the CAPB. The r ec ip i en t i s responsib le fo r c os t s assoc ia ted withthe pr o j e c t ( s ) which exceed the s e c i f i ~ c i f e d ~ r a l fundingl ev e l .C. F u n d ~ s pe c i f i e d and approved fo r e p r o j e c t shall not bet r an s fe r red to another pr o j e c t or e used fo r ~ n y o the rpurpQSle un less authoriz-ed by a -wr' t t e n m o d i f i ca t i o n to t h i sp.

A.

B.

agreement .USMS Headquar ters i s to n o t i f inot be expended by the CAP r e c i p ip r o j e c t l i s t e d in schedule E. Itand r i g h t of the USMS to deterrninw i l l be used.

,ARTICLB V

d of any funds which willn t fo r any approvedis the s o l e d i s c r e t i onho w unexpend7d funds

The rec ip ient sh a l l , at the reque t o f th e v.S. Marshal ,pr ov ide deten t ion space and ~ e r v i e S fo r 384 f ed e r a lpr isoners{128 1n USMS cus tody a n ~ 2SQ in INS ~ u s t o d y ) eachday a t the Hudson County J ~ i l for a p e r i o d o f f i f teen (15)year s commencing on the date o f c mple t ion o f a l lp r o j e c ~ ( s ) l i s t ed i n Schedule B d th e fu l f i l lment ofpayments by the USMS.The. USMS may, a t i t!! d i sc r e t i on ,to reduce th e number o f guaranteeo f p e ~ f o ~ a n c e . Fac to r s which rnaa r e : reducton in USMS/INS populf e de r a l c ou r t or r edes igna t ion ofand cons t ruct ion of BOP a c i l i t i e

e n e g o t i a t e th e agreementbedspaces and t he per iodimpact th e l e ve l of uset ion , . c l o s i ng o f athe f e ~ e ~ a l court ci ty

C. The Intergovernmental Agreemenc ( GA) f o ~ the housing o ffedera l pr i soner s will remain in f f e c t th rough the per iodsp ec i f i ed in Ar t i c l e P a r a g r a ~ h A, and t h e r e a f t e r un t i lt e rmina ted in wr i t ing by the USMS o r th e r ~ ~ ~ p i e n t . D, Dai ly jail ra te payments providednego t i aced i n accordance with CosLocal , and Indian T r iha l Governrneaccep t a da i l y jail r a t e which i sa l lo cab le ja iL opera t ing cases . cenforcement and loca l cour t suppof o ~ th e computat ion o f da i l y j a i l

ADEQUATE DETENTION SPACE & SERV+CE

4

f o r i n t h e IGA wil l bePr in c ip l e s f o ~ S t a t ~ , t s . The r e c i p i e n t sh a l lsuppor t ed b y ac tua l anda t o f ~ o c a l lawt co s t s a re no t al lowablerai;e;!,


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c.D.

E.

Payments wi l l only be made a f t e r n ~ s i t e ~ n s p e c t i o n by theU.S. Marshal o r h1s /ne : Q9signee 0 ensure payment fo r workcomple ted . Copies of paid invoic s shal l be clearly m a ~ k e d with th e appropr iace CAP pro j e c t mber and maintained inCAP p r o j e c t f i l e s by the r e c i p i e n . ~ l l 5 ~ c h Q o c ~ m e n t a t i o n s h a l l be made a v a i ~ a b l e fo r ravie upon th e r e q u e s t of theU.S. M a r ~ h a l , '[]SMS Read


18/158

F.

b} U,S, Marshals S e ~ ce~ r i s o n e r Services i v i s io n600 Army Navy DrivArl ing ton , VA 2 ~ 2 2-42lQ

The r e c i ~ i e n c sh a l l submit its coth e a u d i t repor t to the DOJ ~ ~ ~ i o t h e ~ e a ~ e f ind ings / recommendat ionr e p o r t . The cor rec t ive ac t ion p lspecif ic s t e ps t aken to comply wi(2 ) t im e ta b l e fo r performance andfo r each reeommendation; and (3)to be conducted to ensure impleme

r e c t i v e a c t i on p lan wi tha l Audit Office, whend i s c lo s e d in the audits h o ~ l d ~ n ~ l u d e : (1)h ~ h e recommendat ions ;O r implementat ion datea s c r i p t i o n of monitoring

t a t ~ o n _ .G. Audi t r ep o r t s m u ~ t be ~ u b m i t t e d aI u a l l y from th e da te o f

initial a w ~ r d o f t h ~ coopera t ive greement u n t i l all th ework a u t h o r i z e d in Schedule B has ~ e e n comple ted andre imbursements from the USMS have been r ~ ~ e i v e d . Fa i lu reto furi l . ish an accept :able aud i t dete rmined by th ecogn izan t agency may b e a ba s i s f r withhold ing o r denyingH.

f u t u r e f e d e r a l funds .The r e c i p i e n ~ ~ u s t comply w i ~ h thc ond i t i ons conta ined in the TreasG e n e r a ~ G ~ v e r n m e n t : APpropr ia t ions3 ~ 3 , 106 s ta t_ 1729 (1932);(a) !n any c o n t r a c t award q fr e c i p i e n t a ~ ~ e e s t ha t no

$ha1 l be used to f inance the. e rv ice s r 1 n c l u d ~ n g c o n s t ~ c u n l e s s t h e r e c i p i e n t agrees ,r e c e i p t of ~ h e grant des c r ib,1.} $pecify in any announcethe cont rac t for th e p rs e rv i c e s involved, i n c lse rv ices , the amount o fbe used to f inance the

f o ~ l o w i n g s p e c ~ a l ry , P o s ~ a 1 Serv ice andAct , P u b l i ~ Law No. 102-,000 o r morel th et o f ~ h 8 con t rac t ~ w a r d a c qu iS i t i on of gOOQ5 o ri o n ~ fo r t h e p r o j e c tas a cond i t ion fo rd here in , to -ent: o f the awarding o fcurement of the goods andding c o n s ~ r u ~ t i o n federa l funds t h a t w i l lc q u i s i t i o n ; e.no.

(2 ) e x p r a ~ s th e amount ced pursuan t to

(b )

pa rag raph (1) as a pe r c n t a g e o f t h e t o t a l c ~ s t s o f th e p ~ a n n e d a c q u i s i t en .The requi rements o f s u b ~ e c t i a p r o c u r e m e n ~ for goods andc o n s t r u c t i q n se rv ices , t h a tless t h a n $ 5 0 0 ,0 0 0 .

7

n (a) s h a l l no t aPFly toe r v i c e s , i nc l ud i ngas an aggrega te va lue of


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1 .

J .

K.

L.

The r e ~ t en t s h a l l be ~ e q u i r e d taccount ing systems and f i na nc i a laccount fo r the funds awarded. Tbotn F e d e r a ~ Funds and a l l rnatchiand p ~ i v a c e Organi2ations. Seates h a l l eXpend and a c c o u n ~ fo r fundlaws and p r o ~ e d u r e s fo r e ~ e n d i n g own funds , as w e l l as meet the fLs t andards in 28 Code o f Fede ra l Rand cur rent r e v i s i o n ~ o f Office 0(OMB) C i r c u l a ~ A-87, Cost P ~ i n c i p Governments.Recipiencs a re respons ib le fo r coA-B7 and 28 CFR P a r t (5e; and the acovered t he re in , To avoid p o ~ s i b o r d i sp u t e based on unreasonablenunde r the spec i f i c cos t p r i n ~ i p ~ e p;t;"ior- approval on th e t r e a t men t 0co s t s .Requests fo r p r i o r approval o f coj u s t i f i ed with an explanation toa l l o wa b i l i t y of th e c o s t s . The rsubmi t t ed th rough inalus10n in ths e pa ra t e wri t ten r eques t to the UChanges in CAP p ~ o j e c t . A ll requand /o r a dm in i s t r a t i ve budget chant i r n e ~ y m ~ n n e ~ by the r e c i p i e n t .

bRT:rCLJil V:C!

All q u e s t ~ o n s re l a t ing co the i n t ~ r p r e t a t i o be" addres sed th e Chlef, ~ r i s o n e r Operat inego t i a t ion between t h e r e p re s e n t a t i ve ( s ) cChief o f Pr i s one r Opera t ions . Unresolved d ithe A s s i s t a n t D i r e c t o r fo r t h ~ P r i s o n e r SeExecut ive Off ice r of the loca l g o v ~ ~ ~ m e n t .

atabl ish and main ta inecords t h a t accu ra te lye se r eco r ds shal l inc ludeg funds o f Sta te , l oc a la.nd l oc a l r e e i p i e n t si n a c ~ o r d a n e e with Sta teand account ing fo r itsanc ia l managementg u l a ~ i o n s (CFR) ~ a r t bOM a n a g e m e n ~ and Budgete s fo r St a t e and Loca llying with OMB Circu la rl o w a b i l i ty o f th e cos t se subsequen t d isa l lowanceas or una l low a b i l i t y, r e c i p i e n t s muse obta ins p e c i a l o r unus ua l

t s must be in writ ing andermi t rev i ew o f th eques t s a r ~ to beapp l i ca t ion o r as aS.

f o r programmAticbe sUbm1tted in a

o f t h i s a g r e e m e n ~ ~ h a l 1 n s , and r eso lved byt h e r e e i p i e n t anQ thepute$ w i l l be r e f e r r e d toi c e s Div i s ion and Chief

Th@ D ire c to r , USMS, wil l be th e f ina l dec id 'ng o f f 1 ~ i a l in a l ldisputes conce rn ing e h i ~ agreement , un l e s s t he rwise ad jud ica ted in acourt o f law.

S T O ~ WORK.

A. The r ec ip ien t sha l l w i t ~ n t ~ r t y beginn ing o f any delay, no t i fy chOper a t i ons , in w r i t i n g , o f th e cath e judgement o f th e Chie f , Pr i sois warran ted , the t ime f o r comple

(30) days from tneChief, P r i s o n e rs a s o f th e d ~ l a y . e r Oper a t i ons , th@in s th e work s h a l lI f , indelayl:le


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B.

c.D.

ex tende accord ing ly by formal moo f t h e Ch.iefj Prisoner Operations,conclusive on th e reoip ient , b u t .unQer th e Disputes Clause in A r t i eThe Chief , Pr i sone r Operat ions J mw i l l a c c e p t a writ ten order to atofunded under t h i s agreement . Sueupon ev idence t h a t th e r e c i p i e n t ig en e r a l l y a c o e p t ~ d account ing p r id isc losu re o r ~ e p o : z : t . i n g requiremeth e agreed-upon pro jec t s o r p ro j e c

S ~ h e d u l e B. Por p ro j e c t cos t s in cwork p e r i o d , no CAP fund reimhursr e c i p i e n t .A Stop Work Order may be cance l l e Jto an O ~ Q e r of t e rminat ion.The r e ~ i p i e n t i s r e s ~ o n s i b l e fo rth e i s suance o f a Stop Work Orderm a t e ~ i a l , equipment J or s e rv i c e sth e i s suance the Stop Work Ordcance l l ed .

' . ca t ion. The f ind ingss h a l l be f ina l andsu b j ec t to "resolutionf ! V I I .i s sue and tn e r e e i p i e n twork on any pro jec t ( s )

o rd e r s may be i ssuedfa i l ing to comply withi p a l s , f i n an c i a ls , o r i5 dev ia t ing fromd esc r i p t i o n s i nr r ed d u r i n ~ the s top "e n ~ s may be made to the

re i " s sued / o r convertedy co s t s i ncur red a f t e rless such work,.e purchased p r i o r t o

and del ivery cannot be

A. " This agreement may be t e rmina ted . n f u l l o r in p a r t by the~ e c i p i e n t a t any t ime pr ior to th comple t ion of thep ~ o j e c t ( 5 ) l i s t e d in S c h e d u l e ~ , r o v i d e d t h a t a l l f ede ra lfunds .eoeived fo r th e p r o j e c ~ ( B ) y th e r ec ip i en t a rere funded i n f u l l to the USMS. I f any CAP funds have beendisbuxseQ to th e CAP r ec i p i en t , r i m b u r s e m ~ n t w i l l includef u l l xepayment ~ l u s i n t e r e s t r e t r a c t i v e l y computed fyomth e r e c e i p t o f th e f i r s t CAP paym n t . ~ n t e r e s t w i l l beca l cu l a t ed a t th e prevail ing i n t e e s t r a t e a t t ime o ft e rmi n a t i o n . Al l t e rmina t ion n o t ' c e s s h a l l made inw r i t i n g by th e rec ip ien t and s e n t to the Chief , ~ r i s o n e r Operat ions t v ia ~ e g i s t e r ~ d mail , i x t y (50) days p r io r tothe e f f e c t i v e date of th e t e rmina i o n .

B. ~ h i s agreement may t e ~ n a t e d USMS at any t ime p ~ i o r to ehe cem~ i s t e d in S c h e d u l ~ Sf Such ~ e r m i th e f a ~ ~ u r e o f th e r ec i p i en t to si n accordance wi th the agreement .t e rmi n a t i o n n o t i ce s h a l l be ~ a d e Opera t ions J to the r ec i p i en t .

or in par t by ehe~ ~ t i o n o f th e p r o j e c t { ~ ) a t ion( s} may resu l t froma r t o r eornple te a pro jec tA s i:x.t::y ( G ~ ) day wri"tteny th e "Ch ie f , Pr i soner

C. This ' agreement ~ h a l l no t be t e rmi a t ed by e i ~ h e r par tya f t e r th e completi ,on o f a ~ l ts and th e issuance of9


21/158

D.i ! inal 1. -ment b y the USMS I unleSl:!llt:o d.o s o . ~ r e i s mutual agreementThis agreement sh a l l not be de lay d , suspended, o rt e rmina ted by the r e c i p i e n t f r purposes o f r e l i e v i ngcvercrowded condi t ions due to t h ~ i s suance o f a f e d e r ~ l o rs t a t ~ c ou r t order o r the issuance f a d i r e c t i v e from as t a t e o r l o c a l government e n ~ i t y . Any such a c t i on by a CAPr e c i F ~ e n t w i l l be ~ o n s i d e r e d a ach of th e agreement and~ u b j e c t to th e terms o f Ar t i c l e X.When f aced wi th overcrowding ~ o n d ' t i o n s l it is th e s ~ l e r e sp o n s i b i l i t y of the CAF r e c i p i e t to i d e n t ~ f y and obta ina l t e r n a t i v e acceptab le jail space so t ha t th e guaranteedUSMS and INS bedspace under Ar t i c e V w i l l n o t be af fec ted .

A. The CAP r e c i p i e n t muse provide sa u re hous ing and a l l th ede t e n t i on $ p a ~ e and se rv ices Qut l ' ned in A r t i c l e V.F a i l u r e t o do may be considere a formal breach of t h i sagreement as out l ined i n paragrap B below.B.

c.

In th e event secu re housing o r dea re n o t pr ov ided a t the l eve l guaD i r e c t o r f o r Pr i soner Serv ices Dia breach. ex i s t s . Howe.ver, be:!!oreno t a formal breaeh of t h i s agreeUSMS w:Lll:1 . I s sue a l e t t e r of inquiry v iCAP r e c i p i e n t who will respoo f receip t , in wr i t ing , t o tP r i s one r Serv ices DiviSion ,

n o t provid ing the agreed upose r v i c e s .:2 . Upon r e c e i p t o f the wr i t t e nDi r e o to r fo r Pr isoner Serv icif th e reasons fo r nonperfof i r e J n a t u r a ~ d i ~ a s e ~ r , ~ n m a acceptable and may i n i t i a t ereso lVe n o n c o m p l i a n ~ e th rougthe agreement.

ene icn space and serv icesanteeQ, the A s s i s t an ti s ion may determine t ha tdetermin ing whether o ren t has occurred, ther e g i s t e r e d mai l thed with in chi r ty (30) dayse A s s i s t a n t Direc to r fo ri s t i n g th e reasons fo rde t e n t i on space and

esponse , th e Ass i s t an tDiv i s ion w i l l d ~ t e r m i n e ance ( i . e . , t ~ c ~ l i t y e rioe, e tc . ) a ~ e ormal ne go t i a t i onsrevis ion of the terms of3 . If re so lu t ion cannot be r eac e d , then a formal breacho f agreement not ice wi l l be seued and sen t CO the CAP

r e c ~ p i 8 n t v ~ ~ r eg i scered mai .I f th e USMS i ssues a wr i t tenth e CAP r e c 1 p ~ e n t sha l l : e o f brea


22/158

p.

1. R( :XJ.ct a l l CAl? funds providea g ~ e e r n e n t wi th in th i r ty (3D)wri t t en formal breach o f ~ o o i s sue d by th e USMS.

cJ.der th e cocpera t ive~ ~ y s a f t e r receiving thee ra t ive agreement not ice

2. any CAP funds have been d 'sbursed t o ' t he CAPr e ~ i p . i e n t , r e i m b u r . l 5 e m ~ n t . wil inc lude fu l l repaymentplus i n t e r ~ 5 t re t roact ively omputed t h ~ date ofrece ip t of the f i r s t CAP pa ene. In te res t wil l beca lcu la ted a t the prevai l ing in t .eres t r a te a t the t imeo t breaeh.

3 . The rec ip i en t sha l l also r e i burse th e USMS for ~ l l cos ts a ~ s o c i a t e d with the I e o c a t i o n o f feQeralp r i s o n e ~ s to another f a c i l i t , including a l l j a i l~ o s t s over and above t h ~ per diem ra t e pa id t ha t wouldhave been paid to the recip1 nt fo r th e e n ~ i r e periodo f performa.nce.

Th e provis ions o f th is Art ic le wionly a f t e r a vio la t ion of the prospace have been establ ished, andUSMS, INS and t h ~ r e ~ i p i e n t haveaceep t ab l e r e s o ~ u t i o n to the. U'SMSbreach of agreement h a ~ been issuDirec to r fo r Pr i soner Serv ices Direci .p ient .

1 be ~ n f o r o e d by the USMSi s ions fo r guaranteedego t ia t ions between theo t r e ~ u l t e d in anand a wr i t t e n notice ofd by ~ h e ~ s i s t a n t i s ion and ~ e c e i v e d by the

CAP ADMINISTRAtIVE I U ! : Q t : T . : r ~ S A. (1poI1 ejoCecution o f t.his agreement, the USMS sha l l providewl:-it:;t.e.n ad m i n i s t r a t i v e packages t the CAP r e c i p i e n t , INSand th e u.s. Marshal .E. CAP Recipientl . The CAP r e c i p ~ ~ n t i s respons 'b le fo r submitt ing,through the u.s . M ~ r s h a l to 5MB Headqua r t e r s ,

~ r i s o n e r Services Division, q u a ~ t e r l y progressr ep o r t whether o r not work h s begun. 'I'he quar ter lyreport must be rient to the U S . Marshal no laoter thanf ive (S) working days a f t e r he c lose o f each quar terunc i l a.ll work has been comp eteci.2. Fai lu re to submit quarter lywith CAP a d m ~ n i 5 t i ~ t i v e procas noncompliance with t h i s a

t ~ r m s and eondi t ions of Art irogress repor t s o r complyd u r e ~ may be in terpretede e m e n ~ and subject tol e X o f t h i s agreement.

3. A f i n a l CAP c lose -ou t report s h a l l be submitted by therec: ip. ient a t the completion f a l l pro jec t s and af te r ,f ina l payment has been rece i ed. This repor t inc: ludes


23/158

4 .

s.

t: date (s) of completion, Q I:.IS} of activai: .icn, andf i na l oos t s . This e l o s e - o u t report: must. be slibmie.eedno l a c e : than ninety ( ~ O ) da}s a f t e r c o m p l ~ t i o n of thepro jeo t (s} , b u t prefe rab ly soon as the f ina lpayment has been rece ived .All recip1ents r ece iv ing d ir c t awaros from the USMSa re ~ e s P Q n s 1 b l e for the mana ement and f i s ca l controlo f a l l funds. Respons ib i l i t ' es i nc lude the accountingo f reoeipts and expendi tures cash management, themaintaining of adequat;e f in c i a ~ records, and ther e ~ ~ n d i n g of expendi tureQ d i allowed by a u Q i t ~ . Where t:he project or one o f 'ts components i sde lega ted to a c on t r a c to r o r o t h e r s t a t e or l oc a lorganiza t ion , th e ~ e c i p i e n t ' s never thelessresponsihle for a l l aspects f th e program, including~ r o p e r accounting and i n a t t ~ a l record-keeping by th esub-recip ient o r cont r ac tor . T h e ~ e r e sp o n s i b i l i t i e sinclude =(a ) Reviewing Financial Ope

be famil iar with, and preoip ient ' s and cont raco p e r a t ~ o n e , records . 5yPart icular a t tent ion i smaintenance of cur ren t

a t ions : ReCipients mustr iodical ly .moni tor , theo r ' s f i na nc i a ltern, and p r o c e d u : C ~ 5 . to be directed to theinanc ia l data .

(b) Recording Financ ia l A ct v i t i e s : The r ec ip ien t ' saward or c on t r a c t o r ' s 0 l iga t ion , as well as c a ~ h a ~ v a n c e 5 and o the r t i na c i a l ac t iv i t i e s , sh a l l berecorded in Che books 0 the r e c i ~ i e n t in summaryform. Recipient/contra to r expenditures sha l l berecorded on the books 0 th e rec ip ient , o revidenced b y report fo duly f i l ed by the subrecip ient /contractor . on- Fede r a l contr ibut ionsapplied to programs OJ; ' . ' roj eot:s b y subrecip ient smust l ikewise be :;;-ecord d, a s would any programinoome resul t ing ~ r o m p ogram opera t ions.Program income means g r ss income earned by ther e c i p i e n t / sub - r e c i p i e n t dur ing the funding periodas a d i r e c t resul t o f t e CAP a w a ~ d . D i r ~ c t r e s u l t is defined as a p e ~ i f i c ac t o r s e t ofa c t i v i t i e s t ha t a re Q:.ir cel.y a t t r . ibu tab le t o theCAP funds and which a re d i r ec t l y r e l a t e d to thegoa l s ~ n d o b j e 6 ~ i v e s o f th e p r o j e c t .Determi:c.atio:os of "dire t r e s u ~ t n wil l be made bythe USMS. R e a i p ~ e n t s W 0 ant ic ipa te r ece iv ingincome as a r esu l t of t e award o f CAP funds mustdisc lose t h i s i n f o r m a t ~ t o t h ~ USMS the timeo f award.

12


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G.

7 .

Cd)

eel

( f )

Budgeting and Budget Roeensure tha t each sub-J;"ean adaquate budget on ww i l l be based . Th e d etsha l l be maintained ono r con t rac to r .Acoounting fo r Non-PedeRec ip i en t s will ensure ,r ec ip i en t s a ~ e requLredm a t ~ h i n g sha res , t h a t tl im i t a t i o n s and regu laFeaera l contributions aAudit Requirements: Reensure t ha t s u b ~ r e c i p i e all necessary aud i t reA r t i c l e VI.Re p o r t in g I r r egu la r i t i esu b - r ec i p i en t s / co n t r ac tprompt ly not i fy ing tbeany i l l e g a l ac t s o r irrproposed anQ actual ac taces and i r r egu la r i t i e sconf l i c t s of i n t e r e s ~ , o r r ep o r t s , and misapprothe:e- a s s e t s .

In accordance wi th 28 CFR Pa~ l O , all f i n an c i a l records ,s t a t i s t i ca l r ecords , and o thco n t r ac t s o r sub-awards a ~ a r b e rEta ined by each organizap ~ o g r a m o r p ro j ec t fo r a t l eo f Federal examina t ion and a

~ h e r ec i p i en t s h a l li p i e n t / c o n t r a e e o ~ prepareic h its a w a r c t c o m m ~ t m e n t i1 o f each pro jec t budgeti l e by the sub-recipienca l Contr ibut ions :in those ins tances whorefUrnish non-Federale r eau i r ement s .i ons -pert inent to none ap p l i ed .ip ien t5 are required tot s / c o n t r a c t o ~ B h a v e meti r ement s a s s e t fo r th in

Rec ip ien t s and t h e i ra re r e spons ib l e fo reC i p i en t and th e USMS ofgu la r i t i e s and ofons , i f any. I l l e g a linclude such matters asa l s i f i c a t i on o f . e c o ~ d s p r i a t i o n of funds or66 o r OMS Circu la r Au p p o r t i n g doeuments,r r ecords per t inen t toed with CAP funds ,shallio n pa r t i c ipa t ing in the

st 3 years fo r purposesd i t . .The 3 -yea r r e t en t i o n per iod e t f o r t h in th eprev ious paragraph, s t a r t s f om th e d a t ~ fo l lowing complet ion of all r o j e c t s and th ef i na l payment. I f any l i t i g t i oo ; clairn lnego t i a t ion , aud i t , or o ~ h e act ion involving th e~ e e o r d s has been s t a r t ed .e th e exp i ra t ion o ft h ~ 3-year period, the reco s must be retainedu n t i l comple t ion o f the a c t ' n and resolut: ion ofall i s su es which a r i s e from it o r u n ~ ~ l th e endo f the regular 3-yaar p ar i o ( whichever i s l a t e r .Ae(!eeS to Records; The USMG e n e r ~ l o f th e Uni ted s t a t eauthor1zed r ep r esen t a t i v es ,a c c e ~ s to any p e r t i n en t booo t h e r r e e o rd s o f r ee i p i en t srecipients /contractors , whi

1.3

and th e Comptrol ler, or any of the i r~ h a ~ l have th e r i g h t ofs ; documents , p ~ p e r 8 , oror i t s sUb-h a re per t inent to the


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a ~ Q , i n order to make audi te xc e r p t s , and t r an sc r ip t s .n o t be l imi ted t o the r e qu i rs h a l l l a s t as long as t h ~ r ee;x;am:inati.ons,r i g h t s o f aecessr e t en t io n per iod ,ords a re r e t a in ed .

mustbuts. Delinquent debt co l l ec t ion : he USMS w i l l holdr e c i p i e n t aecountahle fo r an o v e r ~ a y m e n t , aud i tdisallowance, o r any ~ r a a e h t h i ~ agreement t h a t

r e s u l t s in a debt owed to th F e d e r a ~ Government . TheOSMS agency s h a l l apply i n t e a t( ~ e n a l t i e s , anda d m i n i ~ t r a ~ i v e c os t s to a de l 'nquent d s b ~ o ~ a d by ad e b t o : pursuant to the Fede Claims C ol l e c t i onStanda r ds .

c, u .S, Ma.rsnal1 . A wr i t t e n monthly progress o ~ t must be completed,rev iewed , and s igned by the .S . Marsha l . The repor tmust be submitted to USMS Rea quar te rs , ~ r i s n e r

S e r v i ~ e s Divis ion, on th e f i f h workday o f the montha f t e r . e ce i p t of the administ a t ive package. Apr og r e s s r epo r t required e an if a c t u a l s i t e workhi!ts :q.ot yet begun.2 . O n c ~ all work has been cornple ed , th e U.S. Marshal i sr e qu i r e d to immediately per fa an o n - s i t e elose-outinSlrlection.3 . W h ~ n th e r e ~ e s t fo r f inal pent i s made. it must beaccompa.nied by the CAP elose- u t r e po r t from th eU. S. Marshal .

ARTICLE xrr

Personnel and o t h e r o f f i c i a l s c o n n ~ ~ t e d wit th e a g ~ e ~ m e n t s h a l ladhere to the r e q u i ~ e m e n t s given b e l o w ~ Advice . No o f f i ~ i a l o r employeeYeeip ien t , or a contraotor sha l lt h ~ Q u g h dec is ions . approval , oisath e renderLng o f advice . i n v e s ~ i 9 proceed ing , application, requestde te rmina t ion , contract . grant, cc la im, controversy, o r other p a r tDepar tment o f . : r u s t i ~ e funds a re uknowledge he/she or ~ s / h e r immeor ga n i z a t i on Q t h e ~ than a publicg e r v ~ n g as an of f i c e r , di rec to r .employee c r any person or organi.zn e g o ~ i a t i n g has any arrangemenemployment , has a f i n a n c i ~ l i n t e rl e ng t h eransacticn.

14

f th e r e c i p i e n t , a subarc ic ipa te pe r s ona l l yr oya l , recommendation,t i o n J o r otherwise in anyor a rul ing, or otheroperative agreement,cular matter in which~ d , where to h i s / h e ria,1;e fa tn i ly , par tne rs ,gency :i..n 'Which he/she i srustee , pa r t ne r , o rt .1on wi . th whom hoe/she i sc o n c e ~ i n g prospeccive: J : t : ~ o r l e s s than an arms-


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(2) Appeal: =e. In the use o f Depar t ' 1 t o f J us t i c e projec;:tfunds . o f f i c i a l s o r e t n p ~ o y e e s o f ~ . L e r e c i p i e n t , a sub-r ec i p i en t or a cont r ac tor , s h a l l vo id any ac t ion whichmight r e s u l t in , o r crea te the ap earance o f :(at using h is or har o f f i c i a l po i c ion fo r privatega i n ;(b ) g iv ing p r e f e r e n t i a l t r ea tmen t o any person;(c ) l os ing complete independence or i m pa r t i a l i t Y i(d ) making an o f f i o i a l decison u t s id e o f f ~ c ~ a l channels;o r(e ) af fec t ing adversely the confthe in tegr i ty of the Governm

1.5

o f th e p u b l i ~ inthe program.


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OSMS COOPERA'l'J:VE A G R E ~ - CBEDULE A~ G R E E M E N T NO. O ~ - S O - O

The r ec ip i en t hereby assures and car t i i . s e mplianoe with OMSC ~ r c ~ a r s A-a?, Revised A-102 (28 CFR, P a r t 66) , and A - l ~ 3 as t heyr e l a t e to th e prOjec t , ana th e f o 1 l o w ~ n g r e l a t i o n s , p o l ~ ~ 1 Q S , g u ~ d e l i n e s , and requi rements :The r e c ~ p ~ e n t cQr t i f i e s tha t ;1 .

2.

4.

It posses ses l e g a l author i tyr e s o ~ u t i o n , mot10n o r s i mi l a r aot ion hap a s ~ B d a s o f i e i a l a e t o th e app l i cauthor1zing the t i l ing of th e ap p l i ca t ia l l understandings and a s s u ~ a n c e s oontathe person iden t i f ied as th e o f f i c i a l ra p p ~ ~ c a n t ia author ized and directed tot h e ap p l i ca t i o n and to p r o v ~ a 8 such addms2'" :be raqu:l.red..It w i l l comply with Ti t l e VI o f th a C ~ V u .S .C . 2000d) , and i n acoordance with tperson tbe U n ~ t e d s t a t e s sha l l , on tor n Q t i o n a ~ o r ~ g i n , be excluded rom path e b e n e f ~ t s o , o r be otherwise sub jecunder any program o r a c t ~ v ~ t y fo r whichf ed e r a l f ~ n a n c i a l as s i s t an ce and w i l lmeasures necessary to @XQcute th is agreIt w i ~ 1 comply with T i t l e VI o th e C ~ V U _5. C. 2000d-3) . I p r o h i b i :,ing emp1o:YD1antthe primary p ~ p o s e a g r a n ~ i s p rd i 5 c r ~ i n a t o r y employment prac t ices w ~ l

. t reatment of persons who are or shouldgran t -a ided a e t i v i t y .It w i l ~ comply with r e q u i ~ e m e n t s o f T itthe Uniform Relocation A s s ~ s t a n c Q and RAct or 1970 {Public Law No. 91-646, 84w h i e h ' p r o v ~ d e s fo r f a i r and e q u i t a b l e td i s p ~ a c e Q as a r e $ u ~ t o f federa l and f eprograms.

th e g ran t , t h a t abeen d u ly adopted o rtrs g o v ~ ~ n i n g body, the ~ e n d e r i n g ofad t h e re in ; and t h a tr ~ s e n t a t ~ v e o theact in connection with

t i o n a ~ i n fo rmat ion as

1 ~ 1 g h t s Act of 1964 (42at A ct l ensure t h a t no61 ground o-.f r ace co lo r ,t i c i p a t ~ o n ~ n , be denieded to d i s c r ~ i n a t ~ o n th e ap p l i ean t r ece i v ese d i a t . l y t ake anyent .1 Righ ts Aot o:t 1964 (424 ~ s c r i m i n a t ~ o n where (1)v ide employment o r (2)r e $ u ~ t in unequal

bene i t ing ~ r o m th ee I I and T ~ t 1 e III o fa l p ro p e r t y ACquisi t ionst a t . ~ a 9 4 , as ~ d e d ) , e a t m e n t of personse r a l l y ass!lsted

5. It . , . : L ~ ~ comply w ~ t h th e proV'illtions o f t e Ratch A c t which J..i.m.itt h ~ p o l ~ t ~ c ~ ~ c t i v ~ t y o f e m p ~ o y e G s .

6 . rt w i ~ ~ o o m p ~ y with t h e minimum wagep r o v ~ s : L o n ~ of th e F Q Q ~ r a ~ F a i ~ Labor sta p p ~ y to h o a p ~ t a l and e d u c a t i o n a ~ i n s t ~ and ~ o c a ~ governmQUtsc

16

maximum. hoursndards Aot , as t h eyQtion employees o f s t a t e


28/158

8 .

9.

10 .

11.

l 2 . '

13 .

It w i l ~ e s t a b ~ 1 s h saeguard$ to p r o ~ b ~ t h e i r p o s i t i o n s fo r a purpose tha t 1s 0be ing m o t i ~ a t e d by a des i re fo r pr i va t eo t h e r s ~ p a r t i c u l a r ~ y those t ha t havQ fo the r t i e s .

ftmp10yees from u s ~ n g g ~ v e s t h e appearance oga in for t h e m ~ e l ~ e s o ri l y , bus ine s s e s , or

It w i l l give th e g r ~ n t o r agency o r theth rough any a u t h c r 1 ~ e a r epresen ta t ive ,t o examine a l l records , books, papers ,the g ran t .It w i l l comply with 28 CFR, P ar t 66, Af o r Grants and Cooperat ive Agreements tGovernments oonOl'!rning requirements o frequirements, ~ n d othe r administrat iveIt wil1 comply with the audi t prov i s io(A.ud i ts of Sta te and L Q c a ~ Governments)annual aUQit r e p o r t s h a l ~ be submittedco g n i zan t agency and the Department o fO f f ~ c a . The r e p o r t s are to cover the po the oooperative agreement unt i l a l lS o h e d u l ~ B i s o o m p ~ a t e d ana raimbursemr e c e ive d .It wi l l ensure t h a t ~ h a f a c i l i t i e s undes u p e r v i s ~ o n which s h a l l be ~ t i 2 i z e d inp r o j e c t a re n o t l ~ s t e ~ on the Environme(EPA) list of v i o 1 a t i n g , a o ~ ~ i t i a s andfedera l g ran t o r agency of the rece ip t 0th e Dir e c to r o the EPA Off ice o f Federt h a t a f a c i ~ i t y to be used ih t h e p r c j efo r l i 3 t ~ n g Qy t h ~ EPA.

wi l l comply with the f lood insuranceSec t ion 102( a ) o f th e Flood Dis a s t e r P r{Publ ic Law No. 93-234, 87 St a t . 975, a102 ( a) r e q u i r e s th e purchase o:f ~ o o d i .where such ~ n s u r a n c a i s a v a ~ l a b l Q as ao f any f e de r a l i n a n c ~ a l ass i s tance fo racquis i . io n purposes ;for use i. n any & r i l li d a n t i f ~ e d by th e S e c r ~ t a ~ of th e DspaUrhan D e v e l o p m ~ n t a s an area having spepurposes o f th e Act , th e phrase "FedaraincLudes any orm o-lcan; g ~ a n t ; guarr e ba t e , subs. tdy, d i sa s t e r ass. is tance 10form of d i r e c t o r i n d ~ r e c t federa l ass iIt w i l ~ a s s i s t th e e Q a r a ~ gran to r agenS e c ~ i o n 106 o f th e NatLonal H i s t o r i c P ras amended (16 u.s.c. 470), E x e u t ~ v e 0A r c h e o ~ a g 1 c a ~ and ~ s t o ~ ~ Q P r Q s Q r v a ~ i o n

17

c m pt r o l l e r General ,cces s to and th e r i g h tr Qocuments +ala t ed toi n ~ s t r a ~ i v e Requirements t a t e and Localaw , program&qu.1.rements.o f OMB C ~ r c u l a r A-l33and QopJ.es o f eacho th e appropriate

u s t ~ c e R e g i o n a ~ A ~ d i t r iod rom i n i t ~ a ~ a ~ a r d he work au thor ized int from th e USMSits o ~ e r ~ h ~ p , l ease orhe a c c o l l l p ~ ; i . s h m e n t o f thet a l Pro tec t ion Agency 'sh a t i t wi11 not i fy theany c o m m Y n ~ c a t ~ o n from1 A c t i v i t i e s i nd i c a t i ng

t 1 S under c o n s i d e r a t ~ o n purchase , requirements oft ac t i .on A ct of 1.973amended). Seot ionsuranoe .in oommuni.t i e sondi . t ion o r the r e c e ip tc o n s t r u o ti o n o rt h a ha.!ll beentment of H o u s i ~ g andi a l fLood hazards . F orP ' i h a . n o i a ~ .A1il1iI.i.$tanoliil TIty i n su rance payment,o r gr a n t , or any othert a nc e .i n its compl iance w ~ t h ervat ion A ot o f 1966,der 11593, and th eAct o f 1966 (16 U.S,c.


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14.

15.

16 .

1i.

469a- l a t seqw) by ( ~ ) oonsul t ing withP ~ e s e r v a t i o n O1cer on the conduct on ~ c e s s a r y ~ to ident i fy p r ~ p e ~ i . a 1istQ~ n c 1 u s i o n ~ h e N a ~ ~ o n a l R e g i ~ t e r of Hs u b j e c t to adve r se e fec t s ( s ~ e 36 CFRac t iv i ty , and not i fy ing the federal graexi.,stBncliI o any such proper t i e s , and br e q u ~ r e m e n t $ e s t a b l i s be d by th e f e d e r a lo r m i t iga t e adve r se eec ts upon such pIt wil l comply w i ~ h r e ~ a t ~ o n s a t 2S CExecut ive Order 12549, D e b ~ e n t ~ n d Sup a r t i c ~ p a n t $ w ~ l l submi t c e r t i f i c a t i o ns u s p e n s ~ o n r and o t h e r r e sp o n s i b i l i t y rnaregu la t ions .I t wi l l eomply w ~ t h 31 U.S.C. 1352, e n to f A p p ~ o p r i a t e d Funds to I n ~ u e n c e C ~ t and F ina nc i a l T r a n s ~ o t i o n S , n anQ p . ~ d Lobbying and a Disc lo su re o Lobbying Aif a p p l i o a h l e , fo r awards or $100,000 0I t ~ i l l c o m p ~ y w!th the Drug-Free Workpr e ~ a ~ e d a t 28 CFR, P a r t 67, S U b p a r ~ Fm a i n t a ~ n s a dr ug - r ee workplace in accor(llgulations.I t will comply w i t h Execut ive Ordar 126Federal and Federa21y A ~ s i s t e d o r RegulConstruot ion, &na the Earthquake Hazard1977 1 amended. In aceordanca withStatld,lil:;;-ds and Technology (NIST) IR 4852on Seismic Sae ty i n Construction (LeSSand Procedures fo r I m p ~ e m e n t a t i o n Of tsQismic Safe ty o t New Bui ld ing C o n s t ~ c th e fo l lowtng 1991 I n t e r na t i ona l ConfevOff'iei.al.s (LeaO) Uni:form t 3 u i ~ d i n g Codesstandard fo r new design and cons t ruct io(1) 1991 tOEO Uniform Building C o d e ~

he Sta te H ~ s ~ o r 1 c n v e s t i 9 a t ~ o n s , asin a l i g ib l e ors t o ~ ~ c P ~ a c e s t h a t are800.0) hy thet o r agency o f the(b ) comp1ying with a l lgrantor agenoy to avoido p ~ r t i Q S t . R, Par t 67, implementingpension . Prospect iveegard ing debarment lt e r s aocordanoe w ~ t h t I e d "LiJllitati.on on UseF e d e r a l C o n t r a c t ~ n g C e r t i f i c a t i o n Regardingt i v i t i e s Form, SF-LtL,~ o r e . aoe A ct o:t 1988and c e r t i f y t h a t 1. tdance w:1th the9 , Se ismic Safe ty o fte d New Building~ e d u c t i o n Program A ct ofe Nat ional . I n s ~ i t u t e ofIn te r agency c o m m ~ t t e e ) RP 2.1-A, G u i a e ~ L n e s E ~ e o u t L v e Order on~ c n , it wi11 ccmpl.y withnee o f B u i ~ d ~ h g s i t s se i smic d e s ~ g n

(2) 15192 Supplement to the Ell.lilcUng Of . ie . ia ls and C O Q ~ Admin i s t r a to r s caOCA) NatiOnal. Bui d ing CodQ; and(3) 1992 A m e n d m e n t ~ to th e southern( SSCC) Standard Eui ld ing Cod.9.

1.8

~ d i n g Code Congress


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a WlU. , .u !O ISCOOPBBATIVE AGREEMENT PTIJI"N

AGRBEMENT NO. 02-50-02 GOV'l'. UNIT. Hudson CrllJnty FACILITY Hndson CQun;;; Correct ional CenterESTIMATED DATE ""ESTIMATBD DA'1E *BS'l'IfomTBO DATEOF PROJECT{S) COMPLETION ].lJ ,l[}3 BEDS A V 1 \ I ~ L B ],ll ,lO3 BEDS EXPIRE J.lJ t18 .

.

PROJKCT NUMBER PROJECT DESCRIPTION TTL. FUNDING CEILING(USMS $2,333,340INS $4.1 666 ,660)002-50-02 FP ExpanSion and renovation of existing d e t e n t ~ o n center. $7,000,000.00


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1iECIPl .T OUARTERLY CAP : ~ : : . J S N$TRUCTION$: !t is th e r e s p e n 9 . i b 1 ~ i t y o f tb e r ec ip ien t acil . : i . ty to pr-apare a CAP' : regress r e p o r t qua r t e r J .y : for th s projects : ( s ) she wn below which h a v e ' OQ..rl.u thor ized in th e CAP agreement . '3:he CAP Reo.ipient 91: ouldmeke addi ionaJ . copiesr th e r e p o r t fo r f u t l , J r ~ qua r t e r l y submiss ion. Ix ~ d M t iona l . spac::e i s needed,hi .s r e p o r t c a n b e con t i nued on p l a ~ n white .bolld paper . The compl .ete rQPorth o u ~ d then be suomit t e d to th e ~ o c a l u. s. Marshal wh( w i . ~ l rev.i.ew and : forward i.o t h e USMS HQadc;zuarters. If you ha.ve any ques t ions c r need ac.d.i t . t .onal guida.nce,l e a s e contaot th e CAP Proqram Adm.t.n.:i.strat'or en (20 307-5100. . F a c i ~ i t y Name: Hudson Qgunty 3 a i ~ 2. USMS CAP A ~ r e e m e n t No.: 0 2 - 5 0 ~ 0 2

CAP P r o j e c t Number Descr ip t ion Funding Ceil2ng002-50-02 PP Cons'b;uctj ,on o f exj , s t ing USMS $2.3:33,340.00 anddetent ion center INS $ 4 , 6 6 6 , ~ 6 0

l ' ro ta l $7,000,000.00Work S t a r t Date: __ ~ 7 ~ / ~ 1 ~ / Q ~ J ....................______ 5. E s t i m a ~ e o C o m p l e t ~ e n Date: 7/1/03Funding s t a t u s :

USMS/ .INSFundsT o t a l (a+b)

FunQs Approved

$1,000 ,000 .00

Funds Obl iga ted to Da ta Bal ance Remaining

L a te s t e s t im a te t o t a2 c o s t $ _ ( I f th e c o s t est irnatQ d i f f e r slm th e funds a p p r ~ d 1.n. .1tam 6 above, plea.se prov ide w xi t t e n jUli t . i f . t .oat ion as.1. a s an explanat i .on o:f how th e add,:!,t i o n a l funrJ$ ;r ~ q u i r e d wil l . be ob ta ined . )

Pr ogr e s s to Date __________________ .... ______________ ................................... - - - - - - - - - - - - - - -Problems Noted ( i . e . , need fo r m o d i f i o a t ~ o n s , d G ~ a y s an t iodpa tad , Qt e . )

Sl:GNATtJRE:RVJ:iiWED ,BY;

(name o 1oca2 g o v ~ e n t o ~ t 1 ~ ~ ~ 1 and t i . t l e )CATl'!::

u . S. Ma%shal.


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County ofHudscm595 Newark AvenueJcrsq City, New lasty 07306Modification No. 02

ACB-5-\-OOO1

. This modification nombcr02 to !he Inte:govcmm=al Servia: Agrr:c:meDtACB-S-I-OOOI_ tIJc following c:!uJDge.s:ARTICLEn - COVERED SERVIcrSAdd: ~ p h 2 .2. The O:mIXlilXOl: will provide &nard 1raDspartation servi= to and ficm vadoaslocatioo.s "''''luDod by tbolNS orU's.MmbaIs "tbohoIlTIYrali: at W.76:md

mileage .,$.325 pertDi1e. ( ....hdlfwUSM only)Add:'!be biIIlDg add=s aod POCfwthe folli>wiJ>g USMDi.1rirt'Easrem Distciet O!PCiltlS)'lnniau.s. M:m;h .Is Servia:2110 U.s . CoortbQnsc601 Mad:


33/158

GUAl2..t?o;jy,.NsmRTATIoNSgsmrES TO Q a M i ' @ I ~ O U S P : I _ The.Local Govan".. ."" up:in of1hc. OSM p .... CUSlDdy a pdsDnc:rheld. m pawidc a iUJSPCttation ami. gu.ard torfedtlal :pn$Otlcrs housal tbcu-faQUty 20d f%pm the: U.s. c O J i t t b g ~ The Lx:aI Gov!:rDmetlt 2gtC1:S rb th= folloW11'1g::.

it - T ~ Q J l _ g'tWcI 5Q'Vi=s will be performed by at least two (2)amu:d' q1llIlified ofJil;::rs employed by the Local Govemment under theirpolicies.aDd pt:aaig::s, .aDd will imgrn=:l( such pnactio;s as may b=, by

the USM 10 enbanc:= sp=;:j:fic; ~ ~ c n J : O f e r ~ . prisoner mororcring. andCQiltr.!Domd c.cmt:n:d;

b. Upon 3tlivaI at 1:D'LU.'tbctl5r; t r & D . 5 ~ O D at)d guard. willllU1lpxis:cpc:n oYU raD(;pUtY U.S. Marshals o n l l ~ ~ W l c m by the ofpttlpc:r Ja' e n f o ~ ~ aedentia.ls;

, ,c. 'I'M.L..oc:al G o ~ trill rIOt tnIllSport p r i $ Q ~ to any U.s.witbcur a. sprclfic n:qncst ficm 1hc.USM ,...ho will provide the priSDner" S n:a:m.e.U.s. 'I!1ld. the aar= The prisoru::r is to be

2. E:iu::h p r i ~ e r w.ill be in hmldc!ltfs. waist ~ ~ ~ ! ~ l c g irons dUring~ t i a n -3. sqvja::s will be performed b)lliUali&d: l.:lw n ! ~ n t : ~ r c:om:c.tiQQal. offi=r~ = I c m . p 1 Q ~ b1 the l.Dcal G a ~ t : U T l d . T 1 : b e i r ; p ~ ~ No.::edurcs, and prnetk:cs.. The I...caJ. GoVemmeDr.agn::cs to a I l ~ C sw::b p ~ ~ at : may be by the USM toenbll'.ll:e ~ i f i & n = q ~ t s fo t scx:arity. :pIisoac:-maniIl?ring. "j;Si.?rion. and ccmtr.abatIl:i 'ccnJn)l4. Th.eLc.:al 'OriD c o n t i l l ~ to be: liClhlc for the ~ ~ ~ t itS c:mploy=:s w.w1e theyarc uansporting- feder.d pO$oncrs on beIWf ofme USMS. Pu.rthL':


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County o f Hudson595 Newark AvenueJersey City , New Jersey 07306

Modif ica t ion No. 01ACB-5-I-OOOIThis modi f ica t ion number 01 to the In tergovernmenta l ServiceAgreement ACB-S-I-OOOl makes' the fol lowing changes:The U.S. Marshals Serv ice i s hereby included as a u s e r agencywith in t h i s Agreement f o r the housing and subs i s t ence of f ede r a lpr i soner s . Invoices s h a l l be submit ted th rough th e l oca lMarshals of f i c e fo r ce r t i f i ca t i o n and process ing o f payment fo rse rv ices r ende red .The b i l l i n g address and poe fo r each Di s t r i c t i s as fo l lows:Southern D i s t r i c t of New Yorku.s. Marshals ServiceU.S. Courthouse500 Pea r l St r e e t , Sui te 400

New York, New York 10007poe: SDUSM b6,b7cPhone: 21; b6,b7cF a c i l i t y Code: 3YUEas te rn D i s t r i c t of New YorkU.S. Marshals Serv iceG-80 U.S. Courthouse225 Cadman Plaza Eas tBrooklyn , New York 11201-1818

poe: SDUSM b6,b7cPhone: 718 - b6,b7cFac i l i t y Code: 3YUD i s t r i c t o f New Je r seyU.S. Marshals Service50 Wa.lnut S t r e e tNewark, New j ~ r ~ F ! V n71 n ?poe: SDUSM b6,b7cPhone: 973 b6 b7cF a c i l i t y Code: '3YU


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U.S. Department o f Jus t i c eImmigrat ion & Natu ra l i za t ion Service

~ ~ ~ j ~ Q;:: E. F r ~ a u , DateContrac t ing Off ice rCounty of HUQson, New Jersey

Date


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ORDER FOR SUPPLIES OR SERVICES I PAGE Or PAGES 2. IMPoRTANT: MarK all package$ and paporS with contract and/or order numbers. I 1

1. DATE OF ORDER 2. CONTRACT NO . (If any) 6. SHIP TO:. ACB-5:"I-OOOl a. NAME OF CONSIGNEE02110/20093. ORDER NO. 14. EQUtSITIONIREFERENCE NO .HSCEDM-09-F-IG073 192109FNY31120030 ICE Detention & RemovalS. ISSUING OFFICE (Address c o " " . p o n ~ t I C e to) b. STREETAODRESSICE/Detent Mngt/Detent Contracts - DC Immigration and Customs Enforcement.Immigration and Customs Enforcement 801 I s t ree t , NWOffice of Acquisition Management Sui te 900801 I Street NW, Suite 930Washington DC 20536 Co CITY I . STATE j:e: ZIP CODEWashington DC 205367. TO: f. HIP VIAs. NAME OF CONTRACTORCOUNTY OF HUDSON II. TYPE OF ORDERb. COMPANY NAME Da PURCHAsE IKl b. DELIVERYc. STREET ADDRESS REFERENCE YOUR:595 NEWARK AVENUE Except fer billing instructions on Ihe,eve rsa, Ihis dolivery order is subject

10 Instructions oonlailed on this sldBonly of this fonn and is Issued

Please furnish the O w i n ~ on the llIIm. subject 10 lhe terms and conditionsand conditions specified on bolh sides of of the abovo..,umballld c:ootract.

d. CITY r STATE Jf.ZlPCODE . this o


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ORDER FOR SUPPLIES OR SERVICESSCHEDULE - CONTINUATION

IMpORTANt: Mark anpact


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AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT r' CONTRACT 10 CODE J A:E 1 AGES 42. AMENDMENTIMOOIFICATION NO. 3. EFFECTIVE DATE: 4. REOUISITIONJPURCHASEREO. NO. r'PROJECT NO. (l/appliqab/&)pooooS : ~ e e Block' 16C N O N E O O O ~ O O O .6. ISSUED BY CODE ICE 7. ADMINISTERED 6Y (lfoth8r th8l1ltom 6) CODE IrcE

Of Homeland U.S. Dept. Of Homeland SecurityU.8. Dept. SecurityImmigration an d Customs Enforcement Immigration and Customs Enforcement425 I Street , NW 425 I Street , NWRm 2208 Rm 2208Washington DC 20536 washington DC 20536S. NAME AND ADORESS OF CONTRACTOR (No.. . " . . " COUIlIy. S/a . andZJPCOdoj .!& 9A. AMENDMENT OF SOLICITATION NO.

COUNTY OF HUDSON595 N:EWARK AVENUE 9B. DATED (SEE ITEM 11)JERSEY C 1 T ~ . NJ 073062394x lOA. MOOIFICATION OF CONTRACT/ORDER NO.ACB-5-I-OOOl

10B.DATED (SEE ITEM 11)CODE 1997344480000 FACIUTY CODE 04/23/2007

11.THIS ITEM ONLY.APPUESTO AMENDMENTS Of SOUCITATIONS:; The abovG ooml;>ered soIIdIa!lonis amended as .. .1 orth in Item 14. The hour and datupecifJedfor rooeiptofOtfelS .:::lIs extended. . Cisflot oXUinded.

Offers must receipt of this amendment prior lu the hour and dale specified In /he soIldtaPon '" as amended. by one 01 the following methods: Cal By completingitems 8 and 15. and retumlng ooples of he amendment (b) By adcnowledglng receipt of1!ils amendmenl on each copy of Ih

DUNS Number: 199734448The purpose of th i s modificat ion is to hereby increase the detainee day ra te by $13 from$77 to $90 per da y and hourly guard ra te by $11.24 from $23.76 to $35.2. Full funding is provided for the these FY07 ra te increases i n the amount of$3,500,000.00.3. The total ' amount o f funding obl iga ted under th is IGSA Agreement, ACB-5-I-0001, i s$10,273,712.00.Continued . .

15C. DATE SIGNED

-_- PnMous e


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, REFERl:NCE NO. OF DOCUMENT BEING CONnNUEDCONTINUATION SHEET ACB-5'-I-0001/?OOOSNAME OF OFFEROR OR CONTRACTORCOUNTY OF HUDSON

ITEM NO.(A )

000.2

SUPPLIES/SERVICES(B )

4. The effective date for th is modification isFebruary 24 , .2007.5. The ORO Program Office POC i s Vickie Taylor ,202. b66. The ICE Office of Acquis i t ion Management POCis Rachel E. Johnson, 202. b6A ll terms and conditions of IGSA No. ACB-5-I-000Iremain unchanged.Admin Office:

US' Department of Homeland SecurityImmigration and Customs Enforcement425 I Street , NWRm 2208Washington, DC 20536

Discount Terms:Ne t 30Accounting Info:

FOB: Destinationb2Low

Period of Performance: 10/01/2006 to 09/3012007Detainee & Guard Rate IncreaseObligated Amount: $3,500,000.00

QUANTITY UNIT(C) (D)

UNIT PRICE(E)

AMOUNT(F )

1 LO 3,500,000.00 3,500,000.00

OPTIONAl. FORM 336 (4-881SpaNOtOd by GSAFAR t" CFRI53.11D

4


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United States Department of Homeland SecurityU.S. Immigration and Customs EnforcementOffice of Detention and Removal

Modification of ntergovernmental Service Agreement

1. Agreement NumberACB5I-00014. Issuing Office:

ICE/DRO Headquarters425 I Street, twVWashington, DC 20536Contact Person:Phone:

2. Effective as o f date in block 8 3. Modification Number00055. Local Government:

County of Hudson567 Pavonia AvenueJersey City, NJ 07306

Contact Person: Abraham AntunPhone: (201) b6FAX: (201) 795-6520

6. Description of Modification (EXCEPT AS SPECIFICALLY PROVIDED HEREIN, ALL TERMS AND CONDITIONSOF THE AGREEMENTIDENTIFIED IN BLOCK 1 REMAIN UNCHANGED):

The purpose of this modification is to change the detainee day rate from $77 to $90 per day andto change the hourly'guard rate from $23.76 to $35. All other terms and conditions remainunchanged.DHSIICE shall be responsible fo r reviewing and approving the costs associated with this agreement and

subsequent modifications utilizing all applicable federal procurement laws, regulations and standards inarriving at the detainee day rate. Future rate proposals shall be prepared using the ICE JailServicesCost Statement in accordance with the OMS Circular A-87.DHS/ICE shall reimburse the Service Provider at the fixed detainee day rate shown above. The Partiesmay adjust the rate twenty-four (24) months after the effective date of the agreement and every twelve(12) months thereafter. The Parties shall base the cost portion of the rate adjustment on the prinCiples ofallowability and allocability as set forth in OMB Ci rcula r A-87, federal procurement laws, regUlations, andstandards in arriving at the detainee day rate. The request for adjustment shall be submitted on an ICEJail Services Cost Statement. If DHSJICE does not receive an official request fo r a detainee day rateadjustment that is supported by an ICE Jail Services Cost Statement, the fixed detainee day rate will bein place indefinitely.DHSJICE reserves the right to audit the actual and/or prospective costs upon which the rate adjustmentis based. All rate adjustments are prospective. As this is a fixed rate agreement, there will be noretroactive adjustment(s).


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United States Department of Homeland SecurityU.S. Immigration and Customs EnforcementOffice of Detention and RemovalModification of ntergovernmental Service Agreement

o Local Government is not required to sign thisDocument.

Icer Signature

Local Government is required to sign thisDocument.

212412007 Abraham Antun, County AdministratorDate Name and Title (Type or Print)

J'lIaWk Heitz. Coatraeting OfficerName and Tit le (Type or Print)


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OFFICIAL USE ONLY SENSITIVE Page 1 of

OFFICIAL USE ONLY SENSITIVE

DEPARTMENT OF HOMELAND SECURITY 1. CASE NUMBER

Immigration and Customs Enforcement

Office of Professional Responsibility

PREPARED BY

REPORT OF INVESTIGATION 2. REPORT NUMBERHB 4200-01 (37), Special Agent Handbook 001

3.TITLEJail, Hudson County/Unknown/Non-Criminal Misconduct/KEARNY, HUDSON, NJ

4. FINAL RESOLUTION

5.STATUS 6. TYPE OF REPORT 7. RELATED CASES

Initial Report Allegation

8. TOPIC

Detainee at the Hudson County Jail in Kearny, NJ alleges guards have destroyed his documents.

9.SYNOPSISOn November 18, 2008, the Joint Intake Center (JIC), Washington, D.C., received telephonicnotification reporting the alleged misconduct of Immigration and Customs Enforcement (ICE),Contract Officers (CO) at the Hudson County Jail (HCJ) in Kearny, NJ. Detainee(A ) claims that his legal / personal documents were recently destroyed by COs at theHCJ. alleges that he is being tormented guards on a daily basis and that the COs jokeabout throwing his documents away.

10. CASE OFFICER (Print Name & Title) 11. COMPLETION DATE 14. ORIGIN OFFICE

Joint Intake Specialist 19-NOV-2008 Joint Intake Center

12. APPROVED BY(Print Name & Title) 13. APPROVED DATE 15. TELEPHONE NUMBER

JIC Supervisor 19-NOV-2008 No Phone Number

THIS DOCUMENT IS LOANED TO YOU FOR OFFICIAL USE ONLY AND REMAINS THE PROPERTY OF THE DEPARTMENT OF HOMELAND SECURITY. ANY FURTHER REQUEST FORDISCLOSURE OF THIS DOCUMENT OR INFORMATION CONTAINED HEREIN SHOULD BE REFERRED TO HEADQUARTERS, DEPARTMENT OF HOMELAND SECURITY, TOGETHER WITH ACOPY OF THE DOCUMENT.

THIS DOCUMENT CONTAINS INFORMATION REGARDING CURRENT AND ON-GOING ACTIVITIES OF A SENSITIVE NATURE. IT IS FOR THE EXLUSIVE USE OF OFFICIAL U.S. GOVERNMENTAGENCIES AND REMAINS THE PROPERTY OF THE DEPARTMENT OF HOMELAND SECURITY IT CONTAINS NEITHER RECOMMENDATIONS NOR CONCLUSIONS OF THE DEPARTMEN OFHOMELAND SECURITY. DISTRIBUTION OF THIS DOCUMENT HAS BEEN LIMITED AND FURTHER DISSEMINATION OR EXTRACTS FROM THE DOCUMENT MAY NOT BE MADE WITHOUTPRIOR WRITTEN AUTHORIZATION OF THE ORIGINATOR.

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ICE.09.2158.000304


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PREPARED BY

REPORT OF INVESTIGATIONCONTINUATION

2. REPORT NUMBER

HB 4200-01 (37), Special Agent Handbook 001

10. NARRATIVE

None

b2High

b6,b7c

ICE.09.2158.000305


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PREPARED BY

REPORT OF INVESTIGATIONExhibit List

2. REPORT NUMBER


None

b2High

b6,b7c

ICE.09.2158.000306


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PREPARED BY


3.TITLEUNKNOWN, UNKNOWN/Unknown/Non-Criminal Misconduct/KEARNY, HUDSON, NJ

4. FINAL RESOLUTION



8. TOPIC

Detainee in the Hudson County Jail is allegedly experiencing numerous violations of his civil rights

9.SYNOPSISOn January 5, 2009, the Joint Intake Center (JIC), Washington, D.C., received telephonicnotification from Detainee (A# reporting the alleged misconduct ofImmigration and Customs Enforcement (ICE), Detention and Removal Office (DRO) Employees.

claimed that he has been detained at the Hudson County Jail (HCJ) in Kearny, NJ for morethan ninety days and has yet to meet with his Deportation Officer. stated that he isrepresenting himself in all legal proceedings, but Contract Guards (CG) at the HJC refuse to givehim access to the facility's law library. reported that he is Muslim and has not been givenaccess to Halal meals during his incarceration.


- Joint Intake Specialist 05-JAN-2009 Joint Intake Center


- JIC Supervisor 07-JAN-2009 No Phone Number



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ICE.09.2158.000307


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PREPARED BY


2. REPORT NUMBER


10. NARRATIVE

None

b2High

b6,b7c

ICE.09.2158.000308


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PREPARED BY


2. REPORT NUMBER


None

b2High

b6,b7c

ICE.09.2158.000309


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PREPARED BY


3.TITLESUBJECT, UKNOWN/Unknown/Civil Rights Violation/NEWARK, ESSEX, NJ

4. FINAL RESOLUTION



8. TOPIC

Inmate alleges he was assaulted by four ICE officers

9.SYNOPSISOn November 28, 2007, the Joint Intake Center (JIC), Washington, DC, received informati mU.S. Immigration and Customs Enforcement (ICE) Chief Detention Operations Supervisor

Newark, NJ regarding an allegation from inmate . allegesthat he was assaulted by four ICE officers while being transported to University Hospital after hisarrest on November 21, 2007 prior to his admission to Hudson County.


- Joint Intake Specialist 29-NOV-2007 Joint Intake Center


- JIC Supervisor 07-DEC-2007 No Phone Number



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ICE.09.2158.000291


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PREPARED BY


2. REPORT NUMBER


10. NARRATIVE

None

b2High

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ICE.09.2158.000292


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PREPARED BY


2. REPORT NUMBER


None

b2High

b6,b7c

ICE.09.2158.000293


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PREPARED BY


3.TITLESUBJECT, UNKNOWN/Unknown/Non-Criminal Misconduct/KEARNY, HUDSON, NJ

4. FINAL RESOLUTION


Initial Report Other

8. TOPIC

Failure to meet detention standards at the Hudson County Jail

9.SYNOPSISOn August 22, 2007, the Joint Intake Center (JIC), Washington D.C., received information from theU.S. Immigration and Customs Enforcement (ICE) Office of Detention and Removal (DRO)Detention Standards Compliance Unit regarding the Hudson County Jail in Kearny, NJ. The reportprovided alleged that the Hudson County Jail (an IC

hudson county (new jersey) intergovernmental service agreement (igsa) with ice

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