ms project tutorial no. 1

8/11/2019 MS Project Tutorial No. 1

http://slidepdf.com/reader/full/ms-project-tutorial-no-1 1/13

The following tutorial demonstrates the use of

MSPROJECT for Project Management which

organizes and tracks the required activities. It is

intended to be used in “getting started” with the tool

To use MSPROJECT for Project Management we:

• Define the required TASKS

• Establish the sequence and various DEPENDENCIES

• Make any required modifications to the CALENDAR

• Assign RESOURCES to complete the TASKS

• Once a satisfactory schedule has been developed, it is BASELINED sothe MSPROJECT has a “history” it can employ in displays

• Finally, as TASKS are worked on, % COMPLETION is entered for eachTASK

• Other functions are available which enable the user to adjust theschedule to optimize the chance for success. These include critical pathanalysis, resource leveling and many powerful Project Management tools.



Open application MSPROJECT and then list all known tasks and force all

MILESTONES to be ZERO Days by clicking on the Duration cell anddecrementing it to zero. Note that we have planned ahead by starting to

create two summary task rows. Next we will indent subtasks.



Select Tasks1P-Milestone 5P and then click on INDENT to create subtasks.

Repeat for Tasks1D – Milestone 5D. The INDENT is the GREEN right facingarrow in upper left of screen. Note display change with INDENTATION.

INDENT



Create some initial dependencies by first selecting Task 1P,

then while holding down the CNTRL key, select Task 2P

and Milestone 1_2P and then click on Link Task, the “chain

link” icon in the tool bar above. Note new “arrows” in

display.



Repeat for Task 3P, Task 5P and Milestone 5 and click on Link Tasks.

Repeat for Task 4P and Task 5P and click on Link Tasks.



Create more dependencies by first selecting Milestone 1_2P, thenwhile holding down the CNTRL key, select Summary Task for Design

and click on Link Tasks. Repeat for Milestone 5P and Summary Task

for Design and click on Link Task. Now the Summary Task for Design

is dependant upon completion of the two major Milestones under

Summary Task for Planning !



Complete all dependencies under Summary Task for Design. Select Task

1D, then Task 2D, then Task 4D ,then Task 5D and finally Milestone 5D and

then click on Link Tasks. Repeat for Task 3D and Task4D.



Select Tools/Change Work Time – then HIGHLIGHT the Column for

Saturday and then select Nondefault working time (box) followed by

OK. This makes MON-SAT work days for the schedule. We decidedSunday is a day of rest!!



We now enter the duration estimates for each subtask in

total hours of work required by clicking on the appropriate

duration cell and entering the data. Task 1P is set to 10

hours by typing 10h. Note that the schedule now has

automatically moved out in time. Next we will add resources

(people). Initially we add our staff names… Tom, Dick, Harry

& Janet by clicking on the resources icon in the toolbar

above. As we add resources to each task, its duration will

change.

Resources



We have now added our resources… a first cut. After

that we can now fine tune the schedule… longer orshorter as required by modifying the resource levels. Or

we can actually adjust the duration directly via the

duration cell. Once we are happy with the results we

should “BASELINE“ the schedule which means that

MSPROJECT will remember what the schedule looks

like at this point. We BASELINE by selectingTools/Tracking/Save Baseline and select “Entire



We now change our “View” to Tracking Gantt from

our original setting of Gant Chart by selecting

View/Tracking Gantt. To show the benefit of this

chart which employs the established BASELINE, we

will change Task 5D from 4 to 24 hours.



Note how the chart displays the change



And finally we opened Task 4D and marked it as 60% complete to demonstrateMSPROJECT’s tracking capability. Note display change.

ms project tutorial no. 1

Documents