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Independent Engineer Services For Six Laning of Km. 108+700 To Km. 192+000, Vadodara To Bharuch, Section Of NH-8 During O&M Period.

Monthly Report July- 2016 O & M Inspection Report No. 56

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TABLE OF CONTENTS

ITEM PARTICULARS PAGE NO

1 PROJECT OVER VIEW 03-04

1.1 Introduction 03

1.2 Salient Features of the Project 03

1.3 Scope of Work 03-04

2 Operation and Maintenance 05-40

2.1 Mobilization 05

2.2 Operations 05-06

2.3 Maintenance 06

2.4 Safety of Project Highway 06

2.5 Reporting and Records

Requirements 06-07

2.6 Complaint Registers 07

2.7 Deficiency in the O&M Obligation 07

2.8 Traffic Audit Report 07

2.9 Site Photographs 07

2.1

0

Key Issues and

Recommendations 07-08

Appendix A Organization Chart of (1) NHAI

(2) IE (3) Concessionaire 09-11

Appendix B Resources Provided by the

concessionaire 12

Appendix C Toll Rate for Road Users 13

Appendix D Monthly Toll Collection 14

Appendix E Traffic Report 15-16

Appendix F Frequency of the Maintenance

Activities 17

Appendix G Maintenance Carried out During

Month 18-26

Appendix H Road Accident Data 27-28



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Appendix I Weather Report 29

Appendix J Escrow Account 30

Appendix K Lane-Non-Availability Report 31-32

Appendix L Complaint Register 33-40

Appendix M Deficiency Observed in the O&M

Obligation 41

Appendix N Traffic Audit Report 42-43

Appendix O IE Correspondence With NHAI &

L&T VBTL 44-46

Appendix P VTS Report 47-48

Appendix Q Site Photographs 49-50



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1. PROJECT OVERVIEW 1.1. Introduction:

National Highways Development Programme (NHDP) is the first and foremost task mandated to NHAI. It comprises of widening and strengthening of National Highway stretches connecting four metros namely Delhi, Kolkata, Chennai and Mumbai (Golden Quadrilateral), the North South and East West corridor development project. The project Independent Engineer Services for Six lanning of Vadodara – Bharuch Section (Km 108+700 – Km 192+000) of NH-8 during operation and maintenance period is part of NHDP Phase-V and comes in the State of Gujarat. L&T Vadodara – Bharuch Tollway Limited is the Concessionaire for this Project. CDM Smith India Pvt. Ltd. has been awarded for the Independent Engineer Services during Operation & Maintenance stage for the same.

1.2. Salient Features of the Project: Project Features Description

Project Name Six lining of Km. 108+700 to Km. 192+000, Vadodara to Bharuch Section of

NH-8 in Gujarat on build, operate and transfer (BOT) basis –Package BOT – 1

Chainage Km. 108+700 to Km. 192+000

Project length Project commences at Km.108+700 Vadodara and ends at Km.192+000 near

Bharuch with a total length of 83.30 Km.

Client National Highways Authority of India, New Delhi

Independent Engineers CDM Smith India Pvt. Ltd.

Concessionaire L&T Vadodara Bharuch Toll way Ltd.

DPR Engineers Lea Associate South Asia Pvt. Ltd.

Date of Signing of Concession agreement 12th

July 2006

Appointed date(Concessionaire) 08th

January, 2007

Date of Signing the Independent

Engineers agreement 03

rd March 2015

Date of commencement of Independent

Engineer Services 17

th March 2015

Concession period 15 years from the appointed date including construction period of 30 months.

Date of PCC issued 02/06/2009

Date of Completion 31/05/2009

1.3. Scope of Work:

Sr. No. Particular Unit Scope

1 Main Carriage way Km 83.30

2 Service Road Km 24.05

3 Fly-Over No 11

4 Rail Over Bridge No 3

5 Minor Bridge No 25

6 Major Bridge No 5

7 Slab Culvert No 8

8 Box Culvert No 18

9 Hume Pipe Culvert No 49

10 Pedestrian Underpass No 20

11 Vehicular Underpass No 1

12 Rest Area No 2

13 Cattle Crossing No 8



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14 Equipment Summery

1) ECB No 82

2) CCTV No 13

3) VMS (Fixed) No 6

4) MET No 2

5) ATCC No 2

15 Toll Plaza

1) Toll Plaza No 1

2) Toll Booth No 16

3) Regular Lane No 12

4) Extra Wide Lane No 2

5) Future Lane No 2

6) Two Wheeler Lane No 2

16 Drainages and Inspections Chambers (Covered Drain below Footpath at Service Road)

Km 18.358

17 Median Longitudinal Drain Km 1.376

18 Median Cross Drain No 591

19 Bus Bay / Bus Shelters No 38

20 Truck Lay Bye No 2

21 Median Plantation No 104927

22 Landscaping Area Sq. MT 51535.80

23 Sign Boards Details No 1293

24 Metallic Beam Crash Barrier Km 18.052

25 Pedestrian Guard Rail RM 7156.00

26 Jumbo Bollard No 86

27 Kilo Meter Stone No 186

28 Cat Eyes No 19349

29 Delineators No 4244

30 Median Opening No 31

31 Median Opening Blinkers No 70

32 Thermoplastic Road Marking RM 454305.36

33 Service Road Marking RM 11840.00

34 ROW Fencing RM 89920.35

35 Toe Drain RM 91287.00

36 Avenue Plantation No

8724 (IE Considering Plants more than 2 mts. Heights - 4970 Nos and survivals percentage is .)

37 Stone Pitching Sq. MT 177181.360

38 Chain-Link Fencing RM 2556

39 Highway Lights No 2731

40 High-MAST Electrical Details No 92



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2. OPERATION AND MAINTENANCE 2.1. MOBILIZATION:

IE has mobilized following Personnel in the Project

I - Key Personnel (Professional Staff)

1 Team Leader Vijaya Bharath. S

2 Highway Maintenance Engineer-I M. Pagavan Doss

3 Highway Maintenance Engineer-II B. Venkateswarlu 4 Quality cum Material Expert P.Jagan Mohan Reddy

5 Pavement Specialist Thyagaraj MN

6 Road Safety Expert Devasena. Veloo

7 Bridge/ Structural Engineer S.Jayakumar

8 Traffic & Transportation Expert Vittal Puvvada

9 HTMS/Toll Expert V.Rangarajan

II - SUB PROESSIONAL

1 Assistant Highway Maintenance Engineer-I Pratik N. Patel

2 Assistant Highway Maintenance Engineer-II TBN

3 Survey Engineer P.V.Shyamkumar 4 Cad Expert TBN

5 Electrical Engineer Shashikanth Joshi

6 Horticulture Expert Dr. Malla Reddy

7 Quantity Surveyor G.Senthil

III – SUPPORT STAFF

1 Technical Supervisor-I Abhishek Bagadia

2 Technical Supervisor-II Nilesh P. Machhi

3 Technical Supervisor-III Jaydeep Patel

4 Technical Supervisor-IV Sandeep J. Mistry

5 Laboratory Assistant Niyati R. Rathod

6 Office Manager Ravindra Singh Birdi

7 Accountant cum Cashier Samsul Hassan Pathan

9 Steno cum Computer Operator - 1 Mohammed Salim Pathan

10 Steno cum Computer Operator - 2 Priti B. Panchal

11 Office Boy – 1 Sachin Makwana

12 Office Boy – 2 Harish Bhai Tadvi

Concessionaire established their project office at Toll Plaza (Km. 157+750). The Organization Chart for IE and Concessionaire are attached as Appendix–A. In addition to that other resources provided are as attached in Appendix–B.

2.2. OPERATIONS: There is only one Toll Plaza in the project road and that was constructed at Km 157+700. There are total 9 nos. of

lanes in (LHS) direction& 8 nos. of lanes in (RHS) direction. This also includes the lane for oversized vehicles. For

oversized vehicles, width between two booths is 4.5m and for other vehicles width is kept 3.5 m.

Toll rate for the users is attached as Appendix – C. Toll collection during the month of July-2016 is attached as

Appendix – D. For smooth and safe traffic flow along the project road, Concessionaire has provided efficient Highway

Traffic Management System and it comprises to following sub-systems to collect/disseminate information about

traffic, Incident management for the safety of users.

i) Emergency Communication System

ii) Mobile Communication System

iii) Variable Message Sign System

iv) Meteorological Data System

v) Automatic Traffic Counter-Cum-Classifier System



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vi) CCTV Surveillance System

All the above outdoor equipment’s are connected to the control center which is located near the Toll Plaza.

Therefore the user making an emergency call from ECBS can be provided the assistance of ambulance, crane and/or

highway patrol unit depending upon the type of emergency.

2.3. MAINTENANCE: Maintenance shall include inter-alia, routine, periodic and special maintenance of all the highway facilities, civil works, electrical/mechanical works and assets created under the Concession Agreement. Frequency of maintenance inspection is attached as Appendix - F.

The maintenance carried out during the month is attached as Appendix – G.

2.4. SAFETY OF PROJECT HIGHWAY: Concessionaire had provided following facilities on the Project Highway.

i) Ambulance - 02 nos.

ii) Patrol Vehicle - 03 nos.

iii) Crane - 02 nos.

All the above services are connected with the control center and mobile communication system.

2.5. REPORTING& RECORDS REQUIREMENTS: As per Schedule-X of Concession Agreement, the Concessionaire shall prepare & submit to the NHAI & IE one copy each of the following documents/reports. Status of reports/documents submitted by the concessionaire so far is as follows:

Sr.

No. Name of Report

Relevant Clause of

Concession Agreement Status Remarks

1 O & M Manual 4.1, Schedule - L Submitted

2 O & M Plan for the Current

year of operations 4.1, Schedule - L Submitted

3 Road Accident Report for the

month of July 2016 Schedule –X Submitted Attached as Appendix –H

4 Traffic Report for the month of

July 2016 Schedule –X Submitted Attached as Appendix –E

5 Escrow Account for the month

of July 2016 Schedule – X Submitted Attached as Appendix –J

6 Lane -Non-Availability Report

for the month of July 2016 Schedule – X Submitted Attached as Appendix –K

7 Weather report for the month

July 2016 Schedule – X Submitted Attached as Appendix –I

8 Toll Rates for Road Users for

the month of July 2016 Schedule – M Submitted Attached as Appendix –C

9 Fee collection statement for

the month of July 2016 Schedule – M Submitted Attached as Appendix –D

10 O&M inspection report

(May 2016)

As per clause number

:19.2 of Concession

Agreement

Submitted

Compliance of Inspection Report

Received L&T VBTL/O&M/ 4816

Dated :.05.07.2016 and IE’S

Letter No. CDM/CEI/SO/1415039

/623 Dated : 21.07.2016


(June 2016)


:19.2 of Concession

Agreement

Submitted

Compliance of Inspection Report

Received vide L&T VBTL/O&M/

4874 Dated :.05.08.2016 and IE

review is in progress.



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Sr.

No. Name of Report

Relevant Clause of

Concession Agreement Status Remarks


(July 2016)


:19.2 of Concession

Agreement

Submitted

IE Issued the O&M Inspection

Report For the Month of July -

2016 to Concessionaire vide IE’S

Letter No CDM/CEI/SO/1415039

/640 Dated : 01.08.2016

2.6. COMPLAINT REGISTERS:

Details are provided as per Appendix-L

2.7. DEFIIENCY IN THE O&M OBLIGATION: Details are provided as per Appendix-M 2.8. TRAFFIC AUDIT REPORTS: Details are provided as per Appendix-N

2.9. SITE PHOTOGRAPHS: Photographs are as shown in Appendix-Q

2.10. KEY ISSUES AND RECOMMENDATIONS:

Recommendation of PD/IE and as per delegation of powers vide Policy Circular No.

144/2014 and 159/2015, the approval of competent Authority is hereby accorded for

installation of Weigh in Motion (WIM) & Static Weigh Bridge (SWB) for NH-8, BOT-1

under Change of Scope amounting to Rs. 224,23,123/- vide NHAI,RO Gandhinagar Letter

No. NHAI/12015/1/2010-RO-GNR/Tech/Surat(E)/V-B/Vol 43/F-248 dated 21.04.2016. As

per Clause 17.2 (C) NHAI Issued written confirmation vide as mentioned the above Letter

No & thereupon the concessionaire shall proceed with performance of such order and

submit the time for the completion of such order which is not at all submitted by the

concessionaire.

As per Approved annual Maintenance Programme for the year April 2016 the frequency

of inspection defined for the items has to be inspected by the Concessionaire and regular

reports on the same shall be sent to IE with proposed maintenance, repairs and

rehabilitation work found necessary as a result of such inspection as per clause 7.1 of

Schedule – L of Concession Agreement vide IE Letter No. CDM/CEI/SO/1415039/534

dated 11.05.2016(For the month of April-2016), CDM/CEI/SO/1415039/565 dated

04.06.2016 (For the month of May-2016) & CDM/CEI/SO/1415039/605 dated 05.07.2016

(For the month of June-2016) for which no action taken by the concessionaire

The Concessionaire has to start functioning of balance Works of (Already Intimated vide

letter no CDM/CEI/SO/1415039/045 dated 01/05/2015) Rest Area @ Km. 137+200 (LHS)

and Balance works of Rest Area @ Km. 189+900 (RHS) are to be taken up by

concessionaire and time bound program still to be submitted by the concessionaire

(already Intimated vide letter no CDM/CEI/SO/1415039/048 dated 29.04.2015), Further,



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IE observed & notified to concessionaire vide IE Letter No. CDM/CEI/SO/1415039/628

dated 26.07.2016 laid paver block settled at 189+900 RHS.

There are so many unauthorized access along the highway from KM 108+700 to

192+000 both LHS and RHS and intimated to take immediate action to removal the

unauthorized access. List of Encroachment in the Project Highway With Video graphs

reported to Authority vide Letter No. CDM/CEI/SO/1415039/531 dated 09.05.2016.

The ECB & CCTV shall be repaired/replaced where ever they are not working and as

per authority instruction vide letter no. NHAI/PIU-Bharuch/10-E/2016/378 dated

03.06.2016 stated that please explore some other replacement of ECB or find out

some circular issued by NHAI.

For preparation of Planting Activities in Row & Median during forthcoming monsoon

concessionaire has to procure avenue plants, median plants & manures as per IE &

Concessionaire Horticulture Expert Direction & Tree Guards has to be ready before

start of planting activities as per IRC-SP-21-1979. Now, the work is in under progress

but concessionaire not followed the procedures as described in IRC-SP-21-1979.

Land Scaping areas Below Flyovers Shall be maintained as per Schedule-L of

Concession Agreement and IRC-SP-21-1979.

Non functioning of ATCC at km. 134+100 & 175+000 regarding that IE issued cure

period notice to concessionaire vide letter no. CDM/CEI/SO/1415039/636 dated

30.07.2016 as stated in the clause 18.12 of concession agreement.

Concessionaire has to be submitted work programme for rectification of damaged

stone pitching notified by IE vide Letter No. CDM/CEI/SO/1415039/614 dated

14.07.2016.

IE Safety Expert submitted the remedial measures for the black spot observed on the

analysis of accident data vide IE letter no. CDM/CEI/SO/1415039/642 dated

03.08.2016. The Concessionaire may be directed to immediately attend to these

Black Spot locations to comply with the specifications and Standards of Concession

Agreement by doing the rectification recommended by the Independent Engineer.



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Appendix A: Organization Charts of (1) NHAI (2) IE (3) Concessionaire:

Organization Chart of NHAI



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ORGANIZATION CHART –INDEPENDENT ENGINEERS



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ORGANIZATION CHART -CONCESSIONAIRE



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Appendix B: Resources Provided by the Concessionaire:

Route Services:

Sr. No

Vehicle Registration Number Located at

Chainage Area Covered

From To

1 Ambulance GJ 6 Y 220 134+000 LHS (Sub Centre 1)

108+700 157+750

2 Ambulance GJ 6 Y 260 157+750 (Toll Plaza)

157+750 (Toll Plaza)

192+000

3 Crane (Tow Vehicle)

GJ 6 DH 0040 135+000 LHS (Sub Centre 1)

108+700 157+750

4 Crane (Tow Vehicle)

GJ 6 DH 0039 157+750 (Toll Plaza)

157+750 (Toll Plaza)

192+000

5 Route Patrol Vehicle 02 nos. vehicles always on patrolling out of the three

following vehicles i.e. GJ 6 DQ 4294/GJ 13 X 0412/GJ 3 AW 6468

108+700 157+750

6 Route Patrol Vehicle

157+750 192+000



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Appendix C: Toll Rate for the Road Users:



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Appendix D: Monthly Toll Collection:



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Appendix E: Traffic Report:



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Appendix F: Frequency of the Maintenance Activities:



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Appendix G: Maintenance Carried Out During the Month:



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Observation: As per above Inspection Schedule for the Month of July-2016 Visual Inspection, Close Inspection, Through Inspection for the Items

defined above inspection reports not Submitted by the Concessionaire as per the concession agreement clause 7.1 of Schedule – L stated that The

periodicity of inspections for maintenance activities by the Concessionaire shall be set out in the O&M Manual and regular reports on the same

shall be, sent to the Independent Consultant. Where required, the Concessionaire shall carry out any maintenance, repair or rehabilitation works

found necessary as a result of such inspections.

Hence, In view of above clause IE instructed the Concessionaire to submit the Inspection report and maintenance required to NHAI and

Independent Consultant for Review.

Further, the same was intimated & instructed the concessionaire for submitting the inspection report for the month of May-2016 &

June-2016 vide reported to Concessionaire IE letter no. CDM/CEI/SO/1415039/565 dated 04.06.2016 (For the month of May-2016) &

CDM/CEI/SO/1415039/605 dated 05.07.2016 (For the month of June-2016) for which no action taken by the concessionaire.



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Appendix H: Road Accident Data:



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Observation/Recommendation: Vide Letter No. NHAI/PIU-Bharuch/10-E/2016/350 dated 30.05.2016 Authority Instructed the Concessionaire that Concessionaire are

requested to immediately inform to this PIU regarding fatal accident & other major accidents only, along with a copy to Team Leader, M/s CDM

Smith India Pvt. Ltd. Through control room, as usual practice. In Due course of time, the detailed accident report will be send by Project Manager of

M/s L&T VBTL to this PIU with copy to IC.

Further, as per Schedule X- B. Operation phase-5.Accident Reports as stated As soon as practicable and in any event no later than 7

days following the Occurrence of any accident on the Project Highway involving a fatality or serious personal injury or substantial property damage,

the Concessionaire shall investigate the circumstances of such accident and submit to the NHAI and Independent Consultant a report setting out

details of such accident and, to the extent they are known, the causes of such an accident, and the Concessionaire shall thereafter promptly report

to the NHAI and/or Independent Consultant any additional details of such accident or its causes which become known to it.

Hence, In view of above Concessionaire shall submit the report as per Authority instruction and as per Schedule X to NHAI and IE from

June-2016 Onwards.

But Concessionaire was not submitted the accident report to IE for the month of June-2016 & July-2016 as per the instruction given by

PD Bharuch and as per schedule-X.



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Appendix I: Weather Report:



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Appendix J: Escrow Account:



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Appendix K: Lane-Non-Availability Report



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Appendix L: Complaint Register:



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Appendix M: Deficiency Observed in the O&M Obligation:

Sr. No. Deficiency in O&M

Requirement Letter No.

Action Taken by IE / Damages

Recommended (Rs.)

1 Rectification of Pavement Surface

SMEC/Vadodara/NHAI/281, dated 15.02.2013

4,00,000/-

2 Rectification of Highway Lighting


12,60,000/-

3 Rectification of Sudden Bumps


1,10,000/

4 Provision of Police Personnel in RPVs


6,60,000/-

5 Rectification of Service Road SMEC/Vadodara/NHAI/427, dated 21.09.2013

1,90,000/-

6 Non – Operation of Rest Area SMEC/Vadodara/NHAI/436, dated 08.10.2013

47,70,000/-

7 Non removal of Encroachments


31,30,000/-

8 Delay in Periodic Overlay SMEC/Vadodara/NHAI/620, dated 04.08.2014

36,42,836/-

9 Delay in rectification of Earthen Shoulder


49,00,000/-

10

Delay in rectification of Full Depth & Widh repair of Service road at Bhauch Flyover

CDM/CEI/SO/1415039/233 dated 08.09.2015

8,10,000/-

11

Delay in rectification of Defects in overlay and filling pot holes/rutting-ravelling repair – Future durability of pavement

CDM/CEI/SO/1415039/258 dated 01.10.2015

95,44,140/-

12 BC left over portion of flyovers and bridges over deck slab

CDM/CEI/SO/1415039/525 dated 04.05.2016

4,55,538/-

Total Damages recommended up to date 2,98,72,514/-



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Appendix N: Traffic Audit Report:

1. Date of Traffic report:- 13.07.2016

Sr. No. Type of Vehicle

1st Shift (00:00 to 08:00 hours)

2nd Shift (08:00 to 16:00 hours)

3rd Shift (16:00 to 24:00 hours)

Total

LHS RHS LHS RHS LHS RHS LHS RHS

1 CAR/VAN/JEEP 1232 1206 3565 3775 3537 3065 8334 8046

2 LCV 754 627 554 705 659 703 1967 2045

3 BUS/TRUCK 1045 1067 593 661 869 924 2507 2652

4 MULTI AXLE TRUCK (AXLE ≥ 3) 1139 1661 1471 1404 1667 1743 4277 4808

GRAND TOTAL 4170 4561 6183 6545 6732 6445 17085 17551



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2. Date of Traffic report:- 24.07.2016

Sr. No. Type of Vehicle

1st Shift (00:00 to 08:00 hours)

2nd Shift (08:00 to 16:00 hours)

3rd Shift (16:00 to 24:00 hours)

Total

LHS RHS LHS RHS LHS RHS LHS RHS

1 CAR/VAN/JEEP 1415 1804 3827 4463 5485 4017 10727 10284

2 LCV 676 527 456 586 537 601 1669 1714

3 BUS/TRUCK 1032 997 642 639 846 863 2520 2499

4 MULTI AXLE TRUCK (AXLE ≥ 3) 1519 1593 1824 1627 1593 1796 4936 5016

GRAND TOTAL 4642 4921 6749 7315 8461 7277 19852 19513



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Appendix O: IE Correspondence With NHAI & L&T VBTL :



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Appendix P: VTS Report :



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Appendix Q: Site Photographs: 1. Earthen Shoulder Damaged lot of places in the project highway 2. Earthen Shoulder Damaged lot of places in the project highway (Sample Photograph Attached @ Ch.123+640 to 123+700 LHS) (Sample Photograph Attached @ Ch. 177+145 to 177+180 RHS)



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3. Alligator Cracks observed various places in the project highway 4. Alligator Cracks observed various places in the project highway

(Sample Photograph Attached @ Ch.130+230 to 130+240 RHS (Service Road) (Sample Photograph Attached @ Ch. 114+400 to 114+420 RHS (MCW)

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