2013 Board of Director Orientation

The Kentucky Pharmacists Association

Joey Mattingly, Organizational AffairsBob McFalls, Executive Director

Welcome to YOUR Kentucky Pharmacists

Association! Getting started

Documents, Disclosures, Signatures and more… 2013-2014 Meeting Dates

Roles and Responsibilities Article 6 of the KPhA Bylaws and other

responsibilities Meetings

Robert’s Rules Basics

Overview

Welcome to YOUR KPhA!

The mission of the Kentucky Pharmacists Association is to promote the profession of pharmacy, enhance the practice standards of the profession, and demonstrate the value of pharmacists services within the health care system.

Welcome to YOUR KPhA!

KPhA is a Membership Organization Everything revolves around serving our

members Our members provide:

Dues Revenue Volunteer Leadership Legislative Advocacy Lots of “Sweat Equity”

As a Board Director, each member is a boss you will have to answer to!

Welcome to YOUR KPhA!

Welcome to YOUR KPhA!

We work for each other.

We build lasting relationships.

We advance the profession together.

KPhA is more than just a professional association…it is a FAMILY!

KPhA Policy and Procedure Manual – adopted

2012 KPhA Bylaws Confidentiality Conflict of Interest Board Absence Policy Whistleblower Policy Organization Diversity Statement

KPhA Position Procedural Policy Handbook – post 2013 HoD

Getting Started

Meeting Dates 2013-2014

Per Chairman Croley and President Parsons July 18th September 19th November 22nd [Mid-Year Conference (?)] January 16th March 20th May 15th

June 5th – 8th (Annual Meeting, Lexington)

Getting Started

Roles and Responsibilities

Duty of Care Do your homework, be

familiar with the organization’s finances, activities and participate in its governance.

Actively participate, read materials, ask questions, etc.

Roles and Responsibilities

Duty of Loyalty Avoid conflicts of

interests, act in the interest of the Association (and examine interests of other Board Members).

Roles and Responsibilities

Duty of Obedience Ensure that the

organization complies with all laws.

Make sure resources are dedicated to the mission.

See KPhA Bylaws Article 6

Board consists of 19 voting members Chair shall preside at Board meetings

In Chair’s absence, the Board shall elect one of its voting members (other than the President) as Chair Pro-Tem

Board approves and amends the budget Board shall review the year-to-date financial

records and assure an annual audit Board shall employ an Executive Director,

provide support and assure an annual performance review

Roles and Responsibilities

See KPhA Bylaws Article 6

Board shall have control over official publications

Board shall approve President’s committee appointments

Board shall fill officer/director vacancies Executive Committee shall consist of:

Chair of the Board, President, President-elect, Treasurer, Secretary and an At-Large Member from the Board

Roles and Responsibilities

Other Major Roles of a Board Member:

Determine the organizations mission and purpose

Support the Executive Director Ensure adequate resources for the organization Determine, monitor and strengthen programs Enhance the organization’s public image Ensure legal and ethical integrity Maintain accountability Recruit and orient new board members

Roles and Responsibilities

Meetings of the Board of Directors follow

parliamentary procedure with “Robert’s Rules of Order Newly Revised, 11th Edition” as the parliamentary authority

Prior to the Board Meeting, directors will electronically receive necessary documents pertaining to issues set forth in the agenda.

Meetings

Robert’s Rules Basics

Parliamentary procedure

allows the will of the majority

to move forward without

disenfranchising the minority.

Definitions:

Quorum - The minimum number of members who must be present to conduct business (see Bylaws)

Main Motion – Brings business to the floor Subsidiary Motion – Assists in treating or

disposing of the main motion Privileged Motion – Does not relate to pending

business but involve special matters Incidental Motion – Relates to other motions in a

way that has to be decided before business can proceed

Robert’s Rules Basics

Motion Interrupt

SpeakerSecond Debate Vote

Main motion No Yes Yes Majority

Approve Minutes No Yes Yes Majority

Amend No Yes Yes Majority

Commit (or Refer) No Yes Yes Majority

Previous Question No Yes No 2/3

Table No Yes No Majority

Point of Order Yes No No Chair

Point of Information Yes No No Chair

Robert’s Rules Basics

Common Motions:

Tips during a meeting:

FOCUS on the question “on the table” Amendments need to be “germane” Know the “ranking” of common motions When in doubt, just ask for a “Point of Order” or

“Point of Information” If everyone is in agreement, MOVE ON!

Robert’s Rules Basics

Bringing it all together

Individual members are the lifeblood of KPhA

Questions?