the rise of team collaboration spaces€¦ · steelcase products regard™ modular room lounge...

© Polycom, Inc. All rights reserved.

The Rise of Team Collaboration SpacesMarty Sexton, Sr. Product Marketing Manager

© Polycom, Inc. All rights reserved. 2

The past, the present and the future are really one:

they are today.

Harriet Beecher Stowe


• History (Educational, Organizational, and Social)

• Trends

• Team collaboration spaces

• Technology

• Best practices

• Customer examples

• Resources

• Q&A

Agenda


• Socratic Method / Circle

− Developed by Socrates

− Debate forum of cooperative

stimulating critical thinking

− Participants arranged in a circular

pattern

− Secondary rows captured

observations

• Traits

− Encouraged collaborative and critical

thought processes

Examples of Our Collaborative History - Educational


Examples of Our Collaborative History - Organizational

• Organizational Examples

− Knights of the Round Table

− Tribal leader gatherings

− Global leader summits

− Businesses of all shapes and sizes

• Traits

− Limited hierarchical influence

− Equal voice at the gathering

− Continuous eye contact

− Easily heard from any seat


Examples of Our Collaborative History - Social

• Examples

− Family meals

− Cocktail parties

− Coffee breaks

− Lounging

• Traits

− Comfortable

− Connected

− Understood

− Relaxed


• People

− Empowered with choice, employees make

their workplace their own

− By 2020, 50.4M people will work from a home

office at least once a week4

− “As group-based work becomes the norm, and

companies assemble networks of partners, a

singular output emerges.”2

Collaborative Workplace Trends


• Places

− Little or no assigned seating / offices

− Low or no cube walls

− Flexible layouts

− Clean and colorful

− Organic in some cases, industrial in others

− Tight control on real estate assets

• Technology

− BYOD, Bing Your Own Device / Apps

− Residential, hospitality, and consumerization continues to influence enterprise / organization

− “Internet of things” expectations (Smart home, smart car, dumb office?)

Collaborative Workplace Trends


Live team collaboration is critical to all facets of organizational success

− Ensures buy-in of all stakeholders

− Delivers creative solutions to complex problems

− Fosters teamwork culture

− Drives individual, company brand and differentiation

− Attract and retain top talent

Collaborative Spaces - Why do they matter?

82% of knowledge workers feel they need to

partner with others throughout the day to get

work done1

- Steelcase research, 2015


Collaboration – Technological Impact

• Normal collaborative workflow

1. In-person

2. Add audio conferencing

3. Add visual data / images

4. Add remote persons over two-way video

• How do people work differently in

traditional meetings?

• Where does technology fail to add

collaborative value in the traditional

room?

Without technology

With technology


• Scheduled

• Controlled

• Presentation-focused

• Formal

• Confortable for 1-2 hours

• Media display(s) at end of

table

Collaborative workspaces have different needs for physical space,

comfort, eye-contact, user interface, and content.

• Ad Hoc

• Loosely controlled

• Collaboration-focused

• Informal

• Comfortable for several hours

• Multiple content displays and

whiteboards

Presentation-Focused Room Collaboration Room

Traditional Room vs. Collaborative Workspaces


The FIRST visual collaboration

solution purpose-built to put people

at the center of collaboration,

enabling teams to meet in a circle to

brainstorm, ideate and solve your

most challenging problems

RealPresence® Centro™


Centro, how do you do, the things that you do so well?

4

Number Feature Description

1 360º CameraNever worry if you are being seen with 360º coverage –

sitting or standing

2 MicrophonesIntegrated microphones pick up even the most subtle

voices

3 Touch DisplayControl the integrated system with a simple touch,

including annotation on content

4 BrainsDecades of video conferencing expertise rolled into a

beautiful design

5 LEDSubtle lighting telling the system status – asleep

(yellow), ready (blue), green (in a call), and red (muted)

6 ClockGlance down at any one of the corners to stay on time

and on task

7 USBCharge your personal device or access a thumb drive

to share content with a touch

8 CastersRoll Centro around the flexible workspace or

multipurpose room5

6

7

8

1

2

3


Any organization that needs to empower working groups with a

highly collaborative experience that puts a focus on human-

interaction, participation, and work product.

Small Team Large Group Training / EducationMedium-Sized Working Group

Workspaces should flex to provide a variety of spaces and destinations for workers to inhabit that

promote movement throughout the day3


Environment Details – Extra Small

Area 144 ft2

Footprint 12’ x 12’, 3.65m x 3.65m

Participants Up to 4 persons

Use cases Healthcare, designers, product development,

manufacturers, pharmaceutical

Content Wired & Wireless content sharing on optional

displays

Steelcase

Products

Millbrae Lifestyle sofa, seat, and benches

Polycom

Products

RealPresence Centro


Environment Details – Small

Area 180 – 225 ft2

Footprint 12’ x 15’ – 15’ x 15’, 3.65m x 4.57m –

4.57x4.57

Participants 6 – 8 persons

Use cases Client servicing in legal, financial services,

consulting, healthcare, energy

Content Wired & Wireless content sharing

on Centro display

Steelcase

Products

Regard™ modular room lounge system, i2i®

collaborative office chair, Campfire™ personal

table, Sebastopol™ table, Milbrea Couch

Polycom

Products

Polycom RealPresence Centro


Environment Details - Medium

Area 400 ft2

Footprint 20' × 20'


Use cases Government agencies, Healthcare, Creative

agencies, legal


on wall-mounted/standing display

Steelcase

Products

Milbrae™ lounge, SW_1® chair, Sebastopol™

table, Free Stand personal table, Bob Seating,

Leap Lounge, CH468 Occulus Chair

Polycom

Products

RealPresence Centro, Content display,

RealPresence Touch


Environment Details – Large

Area 576 ft2

Footprint 24’ x 24’


Use cases Training, Education, Multi-disciplinary meetings


Optional wall-mounted/standing display

Steelcase

Products

Groupworks® table, QiVi® office chair, Node

with ShareSurface, Gesture

Polycom

Products

RealPresence Centro, additional content

display, ceiling microphones, SoundStructure,

RealPresence Touch


Environment Details – Open and Flexible

Area 120 – 400 ft2

Footprint 12’ x 12’ – 20’ x 20’

Participants 4 - 12 persons

Use cases Flexible space utilization, bull-pen areas, open

spaces

Content Wireless content sharing to wall-

mounted/standing display

Steelcase

Products

Campfire™, i2i® collaborative office chair, Free

Stand personal table

Polycom

Products

RealPresence Centro, Ceiling microphones,

optional secondary Content display


• Location

− Room will provide maximum focused application

− Open can be used for lounge-like culture

• Seating/tables

− No closer than 4 feet from display

− Ensure tables are no more than 18-24” in depth

when configuring in a educational setting

• Lighting

− Well lit with minimal spotlights pointing down

− Backlight should be kept to a minimum but if

unavoidable, adjust within Centro web interface

Collaborative Space – Video Best Practices

• Audio

− In open environment, leverage Polycom Acoustic

Fence™ technology to limit distractions into the session

− In large room, integrate Polycom SoundStructure to

reinforce volume

• Displays

− Optional display connected to RealPresence Centro for Content-focused use cases

− Touch enable allows annotation

− Can be duplicated for north, south, east, west orientation around room

− Optional Polycom Touch panel can be added

• Power/Network

− Brought to center of room for Centro

− Extended to seating for laptops


Customer Examples

Vertical Need Solution Impact

Financial

Wanted to video-enable more open creative team spaces

for software development and regular team sessions.

Added 2 RealPresence Centro units into the

in-house coffee shop as a test. Results

were positive and so other units are on

order to add to the current creative spaces.

Legal

Desire was to outfit 3 training and education rooms with

video.

Selected RealPresence Centro for many

reasons but it flexibility within the space was

very attractive.

Consulting

Wanted to outfit a larger design review space with video

and digital whiteboards

Installed RealPresence Centro in the area

adjacent to the digital boards.

Software Development

Needed better performance from global development

teams when it came to Agile process

Deployed units to 3 development offices.

Early indications are that the teams are

more engaged and on task.

Higher Education

Augment a successful deployment of Immersive

Telepresence. The current space restrictions were such

that a full immersive studio was not possible

RealPresence Centro was placed into a

smaller room where it supports up to 8

participants.


• Polycom Collateral

− RealPresence Centro Use Case Idea Book (LINK)

− Solution Brochure (LINK)

− Data Sheet (LINK)

− Innovators spotlight (LINK)

− Out-of-Box Setup (LINK)

− Room Preparation Guide (LINK)

• Revolution of the collaborative space articles and blogs

− Steelcase - Engagement and the Global Workplace1 (LINK)

− Knoll - Immersive Planning, From Research to Realization: An Experience-based Workplace2 (LINK)

− Fast Company, The Future of Work, 8 Top Office Design Trends3 (LINK)

Resources

http://www.polycom.com/content/dam/polycom/common/documents/solution-briefs/polycom-realpresence-centro-book-sb-enus.pdf

http://www.polycom.com/content/dam/polycom/common/documents/brochures/realpresence-centro-brochure-enus.pdf

http://www.polycom.com/content/dam/polycom/common/documents/data-sheets/realpresence-centro-data-sheet-enus.pdf

http://bcove.me/tbhe0mut

http://bcove.me/bmr4ofy0

http://supportdocs.polycom.com/PolycomService/support/global/documents/support/setup_maintenance/products/video/centro_room_prep.pdf

http://info.steelcase.com/global-employee-engagement-workplace-report?utm_campaign=2016-WPR-Campaign-En&utm_medium=360Issue&utm_source=Steelcase.com#introduction

http://www.knoll.com/media/115/92/Immersive-Planning_wp.pdf

http://www.fastcompany.com/3054804/the-future-of-work/8-top-office-design-trends-for-2016

Join Polycom experts for one of our many sessions:

• Complete Collaboration with Polycom and Office 365: a Partnership Overview

• Best practices in Building a Collaboration Strategy: a Conversation with Polycom and Microsoft

• How to Prepare for the Cultural Evolution of Video: Strategies for Success and a Live Customer Example

• Technology Deep Dive into Polycom Voice and Video for Office 365

Theater sessions will be held in the Polycom meeting room B403 (Building B, Level 4, Room 403). Please note, you can take an elevator or escalator directly from the expo floor on level 1, up to level 4.

Attending Microsoft Ignite? See how Polycom and Microsoft joint solutions can transform collaboration across your organization.

Sign-up for your personal tour at Booth 1624.

To sign up email: [email protected]


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