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Welcome Packet 2013

Ministerial Ethics & Protocol Course

“Church Protocol and Professional Etiquette”

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February 9, 2013

Greetings LDI Students,

Welcome to the 2013 Spring Leadership Development Institute course entitled Ministerial Ethics

and Protocol. This is the second half of the course, which will cover church protocol and

professional etiquette.

The faculty and staff have diligently prepared for your arrival and pray that you will have a

successful learning experience, during these next 3 months.

This year the Institute has new leadership and management postions. The Interim Chancellor is

Bishop Dr. Pamela A. Smith, the Program Manager is Sister Sherry Berry, and I am your new

Academic Director. We also welcome the return of our Registrar, Elder Lisa C. Pointer. Also our

instructor for the 2013 spring sessions is Bishop Dr. Pamela Smith.

The information in this welcome packet presents the orientation and class schedule for this 2nd

half

of the course. You will also find a contact sheet with the names and numbers of all those who

registered for this course. You should check the sheet for your name. If your name is omitted

from this contact list, you will need to contact the Registrar today to make corrections.

Please do not hesitate to contact the Registrar or me with any administrative questions.

Yours in Christ,

Nadine D. Stokes Evangelist Nadine D. Stokes

Academic Director

TRUE HOLINESS Assemblies of Truth United Int ernational Inc

Isaiah 58:12

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Table of Contents

Today’s Agenda …………………………….………….…….4

Devotional Song and Scripture………… ……………………5

The Board’s Succession Plan (Phase One/5-years)…………..6-7

The LDI Program Overview…………… …………………....8

Class Attendance, Learning Objectives &

Materials for Class……………….……9-10

Contact List…………………………………………… ……..11-13

Class Schedule and Assignments…………………….……….14-17

Writing in your Reflective Journal……………….…………..18-20

A Guide for Self Evaluation……………………… ….……..21

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Today’s Agenda

Saturday, February 9, 2013, 10 am – 1:30 pm

Course Title: Ministerial Ethics and Protocol “Church Protocol and Professional Etiquette”

10 am - Devotional Song & Prayer……………………….Presiding Elder Larry H. Smith

“In Times Like These” Leadership Development Division

National Young People’s Convention Coordination

- Reading of Devotional Scripture …………….….Presiding Elder Michael Fischer

& 3-minute Exhortation Greater Cincinnati Young People’s Ministries

National Young People’s Convention Coordination

10:15 am - Welcome & Brief Opening Remarks………....…… Evangelist Nadine D. Stokes

This Course is an Integral Part of LDI Academic Director

The Board of Bishops’ 5-Year

Succession Plan

LDI Program Overview

10:20 am - Review Program Orientation…………….………..…………Elder Lisa C. Pointer

Review Agenda LDI Registrar

Your Current Class Status

Class Attendance, Learning Objectives, & Class Materials

Lunch will be served at 12noon. We may not be able to respond to all special

dietary needs, so please feel free to supplement the meal with your choices.

10:30 am - Questions & Answers………………………….….. Academic Director & Registrar

Introduction of Course Instructor…………………..…….....… Academic Director

Bishop Dr. Pamela A. Smith

(Onsite Classes will be held in the Lower Level and in the Sanctuary)

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DEVOTIONAL SONG

In Times Like These

Verse One:

In times like these you need a Savior,

In times like these you need an anchor,

Be very sure, be very sure

Your anchor holds and grips the Solid Rock!

Verse Two:

In times like these you need the Bible,

In times like O be not idle,


Your anchor holds and gripst the Solid Rock!

Verse One:

In times like these I have a Savior,

In times like these I have an anchor,


Your anchor holds and grips the Solid Rock!

Chorus:

This Rock is Jesus,

Yes, He’s the One,

This Rock is Jesus,

The only One!

Be very sure,m be very sure

Your anchor holds and grips the solid Rock!

DEVOTIONAL SCRIPTURE

(Psalm 119:33-40)

33 Teach me, O LORD, the way of thy statutes; and I shall keep it [unto] the end.

34 Give me understanding, and I shall keep thy law; yea, I shall observe it with [my] whole

heart.

35 Make me to go in the path of thy commandments; for therein do I delight.

36 Incline my heart unto thy testimonies, and not to covetousness.

37 Turn away mine eyes from beholding vanity; [and] quicken thou me in thy way.

38 Stablish thy word unto thy servant, who [is devoted] to thy fear.

39 Turn away my reproach which I fear: for thy judgments [are] good.

40 Behold, I have longed after thy precepts: quicken me in thy righteousness.

http://www.blueletterbible.org/Bible.cfm?b=Psa&c=119&v=33&t=KJV#comm/33








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This Course is an Integral Part of

The Board of Bishops’ 5-Year Succession Plan

“The Bible reveals God’s pattern of working through succeeding generations. God gave his people

specific instructions concerning how they were to train and prepare the emerging generation of

leaders (Deuteronomy 6:6-9; 20- 25)”. There are many leaders today who give little or no “thought

to the ending of their leadership and so they do little to prepare for it. However, when suddenly

faced with leaving their office, they realize that much of their work will have been in vain unless

there is a capable successor.”

Succession planning or transition planning is a process for identifying and developing our elders

and evangelists, who have leadership potential, to fill key or critical organizational positions.

Succession planning ensures the availability of experienced and capable individuals that are

prepared to assume higher leadership roles as they are needed. When training is started, early in

ones ministry, the individual should be given many years to learn and demonstrate his or her

capability, wisdom and dedication to the whole church.

Executive Succession Plan Declaration

True Holiness Assemblies of Truth United International

A change in executive leadership is inevitable for all organizations and can be a very challenging

time. Therefore, under the direction of the Holy Ghost, it is the policy of the True Holiness

Assemblies of Truth United International to be prepared for eventual change or expansion in

executive leadership – either planned or unplanned – to insure the stability of the organization. We

need to plan for future qualified pastors, elders, and bishops, to insure the ministry of the local

church and the united church is not interrupted during a time of transition.

It is also the policy of the board to assess the permanent leadership needs of the organization to help

insure the selection of qualified and capable successors who are representative of the whole church

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community, those who value and respect the organization’s mission, vision, values, goals and

objectives, and desires to master the practical and spiritual teachings of the word of God.

Several individuals were selected as trainees for possible future leadership appointments. The

Board of Bishops urges each candidate to prove him or herself worthy and capable to lead God’s

people in an executive capacity. Additional names can be placed on this list as God directs.

Although these candidates will be prepared for executive leadership, the Board of Bishops will

submit to the direction of our Lord and Savior Jesus Christ as to the timing of the appointment of

each one. Any appointment can be 10, 15, 20 or 30 years in the future. Therefore, it is required of

each candidate to accept various leadership positions throughout their training.

Since spouses are a vital part of one’s ministry, it is also required that their spouses learn along with

them and partake in leadership opportunities as well; according to their faith and abilities.

The Board of Bishops shall be responsible for implementing this course of action and its related

procedures.

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OVERVIEW

LDI is a Cohort Program

LDI is a cohort program that usually has 2 -25 people enrolled in the same program, who are

taking the same classes at the same time. For this course, we hav a tolal of 36 enrollees [a mixture

of Elders, their spouses, and Evangelists] for this cohort program which is an unusual number.

Therefore there will be times when the class will be divided into smaller units for hands-on

training and coaching.

Benefits of a cohort program

The cohort program encourages consistent study groups, to reinforce class community and a strong

team based learning experience, regardless to the use of the Independent Class Time or the Onsite

Class Time. Instead of one or two classmates seeking a connection, the cohort program offers

each student an entire group as a resource.

Two Types of Learning Environments

What is Independent Class Time?

Independent Class Time is a way to complete coursework without having to sit in a classroom.

Materials for this learning environment are the same as Onsite Classes. However, the instructor will

use the distance learning concept to communicae with each learner. Communication methods will

be by phone, Chatzy Discussion Room and e-mail. Your instructor will give you feedback via

written responses on your assignments and exams.

Is Independent Study a good alternative to Onsite Classes?

You will have flexibility in during the Independent class time. This arrangement will particularly

helpful, since True Holiness ministers have many church work and personal schedules to consider.

Onsite Class Time

The traditional Onsite classes are important for the training, coaching and mentoring students. This

is the best way for the instructor to personally reinforce learning.

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CLASS ATTENDANCE

All learners are expected to attend all classes and to inform instructors promptly of any

condition that prevents them from doing so. Students are responsible for all work assigned

in a course, Faculty members can set their own specific attendance policies for their class,

which are described in their syllabi.

LEARNING OBJECTIVES

By the conclusion of the course you should be able to:

1. Define ethics, protocol, etiquette, customs, culture, rituals, tradition, &

2. Discuss the difference between: Traditions & Culture, Protocol & Rituals, and Etiquette & Protocol.

3. Articulate how ethics influence protocol.

4. Discuss and demonstrate church protocol and church etiquette.

5. Explore other church organizations’ Disciplines

Course Design - Each class for this course has:

An introduction

Participate in Simulated Ceremonies and Rituals

Brief classroom presentations

An evaluation or quiz.

Independent Class Time

Onsite Classes

Small Study Group

MATERIALS YOU WILL NEED FOR THE 2013 SPRING SESSIONS:

1. Course Binder

2. Textbooks: The Bible

Ministerial Ethics and Etiquette by Nolan B. Harmon

Church Etiquette by Linda J. Williams

Evangelist and Ministerial Etiquette by Debora Hooper

3. THAT United’s Book of Order of Discipline and Rituals

4. Workbooks distributed during Independent Class Time

5. Reflective Journals

Students are responsible for knowing and adhering to due dates for readings, essays, and other in-class

activities. Changes to the schedule will be announced during class time. Students are responsible for noting

all changes and adhering to them. Please check your email regularly.

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What successful students should expect to do in this course?

In order to be successful each student should be diligent to follow both oral and written

instructions. The syllabus and assignment sheets are the primary sources of instruction,

so successful students read them carefully and refer to them regularly.

Successful students will also write down any instructions given orally by the

instructor; they also are careful to make sure that they have taken accurate notes and

ask questions before due dates.

Successful students will search for information, so that they will ask informed

questions. If they can’t find the answers, after searching, then they should contact the

instructor, during or after class or via voice mail or email.

Using Good Study Skills are Imperative to Success!

This course is rich with articles, books and Internet sites to read. So that you will not

fall behind, you should dedicate a part of each day to read your assignments.

However, effective time management will allow adequate time for school as well as a

social life or free time to do the activities that you most enjoy.

Tips for Reading and Remembering

Read aloud instead of silently.

Walk or pace around while you read.

Take brief breaks for movement.

Talk about what you have just read. Discuss it with a friend, or just talk aloud to

yourself.

Use colorful highlighter pens to underscore main points.

Take notes while reading, then go back and summarize main points.

Use a bookmark or ruler to slide down the page as you read each line, so you

don't lose your place.

If you have a large amount of reading to do, divide the material up into smaller

more manageable chunks, then take a break and reward yourself after each

section.

Keep a pad of paper nearby. If you get distracted by internal thoughts, jot down

the thought in order to remember it and get back to it at a later time.

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LDI Student Contact List

Spring 2013

Last Name First Name Middle

Name Choose Church Name Gospel Ministry

1. Fischer Tiara

True Holiness COPA Walnut Hills No / Elder’s Wife

2. Fischer Dennis Michael True Holiness COPA Walnut Hills Elder

3. Harris Linda M True Holiness COPA Silverton Evangelist

4. Harris Robert Lee True Holiness COPA Silverton Evangelist

5. Hillard Tanis

True Holiness COPA Evansville Evangelist

6. Hillard Yolanda

True Holiness COPA Evansville Evangelist

7. Keeling Sherice

True Holiness COPA Silverton Evangelist

8. Kinley Victoria

True Holiness COPA Walnut Hills Evangelist

9. Lewis Anrico D True Holiness COPA Walnut Hills Elder

10. Lewis La'Quantas Celeste True Holiness COPA Walnut Hills No/Elder’s Wife

11. Liptrot Hazel Marie True Holiness COPA Cincinnati NW Evangelist

12. Marshall Anna


13. Martin Robert Dwayne True Holiness COPA Silverton Local Licensed Minister

14. Martin Michelle

True Holiness COPA Silverton No / Elder’s Wife

15. Mays Delores


16. Miller Dawn Christenia True Holiness COPA NKY Elder

17. Mitchell Elma C True Holiness COPA Cincinnati NW Elder

18. Norman Michele


19. Norman Brett H True Holiness COPA Silverton Suffragan Bishop

20. Palmer Mary D True Holiness COPA NKY Elder

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Last Name First Name Middle

Name Choose Church Name Gospel Ministry

21. Phillips Calvin

True Holiness COPA Walnut Hills Local Licensed Minister

22. Phillips Irene A. True Holiness COPA Walnut Hills Suffragan Bishop

23. Pointer Lisa Carol True Holiness COPA Cincinnati NW Elder

24. Ray Bernita

True Holiness COPA Silverton Elder

25. Ray Michael Sielban True Holiness COPA Cincinnati NW No / Ordained Deacon

26. Robbison Edwina A True Holiness COPA Walnut Hills Evangelist

27 Schooler Theresa Ann True Holiness COPA Evansville Evangelist

28. Schooler Sr. Reginald K True Holiness COPA Evansville Suffragan Bishop

29. Smith Dawanna F True Holiness COPA Silverton No – Minister / Elder’s Wife

30. Smith Larry H True Holiness COPA Silverton Elder

31. Stokes Nadine

True Holiness COPA Walnut Hills Evangelist

32. Stokes Norman

True Holiness COPA Walnut Hills Elder

33. Thomas Patricia A True Holiness COPA Silverton Evangelist

34. Thompson Deborah


35. Thompson Robert

True Holiness COPA Silverton Elder

36. Vance Wanda


37. Waters John D True Holiness COPA Cincinnati NW Elder

38. Worsham Shirley M True Holiness COPA Silverton Evangelist

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All the following Saturday onsite class times will be from 10am to 1:30pm, with 15-30

minute lunch break, starting at 12 noon. March 25 is the only week night class at 7:30

pm to 9 pm.

February 9/ Class in Lower Level

Materials needed: Course Binder

Take Vocabulary Test

Discussion of Pre-work

Review Midwinter Leadership Protocolook

Review Book of Order of Discipline and Rituals

Record in Reflective Journals

February 16

No Class

February 23/ Class in Sanctuary

Prework: Read “Church Etiquette by Linda J. Williams”

Pulpit Manual (will be provided)

Devotional Manual (will be provided)

Discuss Protocol for Sunday Worship Service, including Sunday school Ushers/Greeters

Entering the Sancturary

Devotional

Testimonial Praise

Offering

General Announcements

Purpose of Officiant

Pulpit etiquette

Discuss Funeral Protocol

Begin Teaching on the Holy Communion

Record in Reflective Journals one for each topic

February 25 – March 1

No Class

Preparation for Midwinter Leadership Conference by MWLC Planning Committee

CLASS SCHEDULE & ASSIGNMENTS

2013 Spring Sessions

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March 2 No Class

Midwinter Leadership Conference 10 am -3 pm

March 3 – March 24 Independent Class Time

A workbook will be provided as a guide to the planned discussions, covering

The study for Holy Communion ( complete workbook & practice with other

volunteers)

Foot Washing Ceremony (complete workbook)

Marriage Ceremony (complete workbook and practice with other volunteers)

Read Textbook Evangelist and Ministerial Etiquette:

Chapter 3 –The Types of Spheres of an Evangelist

Chapter8 - The Minister and the Field

Chapter 9 – The Minister and Modes of Operation

Chapter 10 – The minister and Remuneration

Chapter 15 – The Minister and the Armorbearer

Response to assignments from students will be expected during Independent Class

Time. Scheduled times for response will be listed in the workbook.

Discussions between instructor and students will take place by using the

following communication methods:

1. Email

2. Chatzy Discussion Room (a schedule for the two weeks will be

provided) A schedule will be provided for the discussion room.

Between scheduled times, students will have the ability to leave



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questions and respond at any time of the day or night (when it is

convenient for the student)

3. Scheduled conference calls (as needed)

4. 1st Floor Conference Room will be reserved for Coaching and Tutoring,

per student’s request.

Youtube and Vimeo Videos

Students will also need access to the Internet to view Youtube and

Vimeo videos, which will be emailed to the students. Observation

questionnaires will be completed by each student.

Reflective Journals will be used to record learning accomplishments of this segment

as well.

March 23 No Class

March 25/ Class in Sanctuary 1. Prework: Completed Assigned Chapters Evangelist and Ministerial Etiquette

by Dr. Debora Hooper

Protocol & Professional Etiquette for the Office of Evangelist

Activities for Travel,

Scheduling revival services,

selection of vestments, etc



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2. Prework: Completed Assigned Marriage Ceremony Workbook

Wedding Ceremony Simulation /volunteers needed:

(Look for Volunteer Sign up Sheet on Welcome Table.) Premarital counselor,

Couple to receive Counseling

Bride and groom,

The officiant

Best man

Maid of honor

Program Designers

Photographer

3. Record in Reflective Journals

March 30 No Class

April 6 Protocol and Professional Etiquette for the Office of Evangelist

April 13 (Look for Volunteer Sign up Sheet on Welcome Table.) Prework: Completed Assignments in Holy Communion Workbook

Holy Communion Simulation

(Volunteers needed for Pastor,

Pastor’s assistant,

Deacons,

Preparers of elements for bread and cup,

Table settings

Record in Reflective Journals



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Writing a Reflective Journal

Reflective Journaling is recording your reflections about new learning and experiences obtained during

your Ministerial Protocol and Ethics course. Journal writing gives you an opportunity to reflect on and

articulate your perceptions of your learning and achievements for yourself. You will write general

statements about what you have learned and discuss how you will expect that this new knowledge will

improve your work and life in general.

Purpose of Journaling

Capture your experiences, point of view, and stories in writing.

Make sense of what you know.

Describe in your own words what you learned.

What is a Reflective Journal?

What is a Reflective Journal?

A learning journal - often called a Reflective Journal - is a document that increases in size as you (the

learner) write in it to record the progress of your learning.

1. It is a notebook that contains information relevant to the Ministerial Ethics and Protocol course

that you record for present and future reflection.

2. It is written legibly by hand, with a pencil.

3. On the inside Cover there is information to return it to you if it gets lost.

4. Each page is written on one side only, at first, so that there is an initially blank opposing page for

later additions, comments, and corrections.

What is a Reflective Journal is NOT!

It is not a summary of the course material.

It is not raw notes taken in class.

Focus more on your reactions to what you've read, and what you've been reading.

It is not a learning log. On a learning log you might write down the times and days when you read

something. A log is a record of events,

But a journal is a record of your reflections and thoughts.

It is not a diary of your emotions regarding the class.

It is not a scrapbook of items printed out from the web.

It is not a bunch of unconnected diagrams, or unorganized “brain dump.”

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Who benefits from Your Reflective Journal? You, the learner!

The fact that you are keeping a record of what you learn is an incentive to keep pushing ahead. There's

an old saying "you don't know what you know till you've written it down" - and several research studies

have found this to be true. By telling yourself what you've learned, you can track the progress you've

made. You also begin to notice the gaps in your knowledge and skills.

How to write Your Reflective Journal?

Entries in your Reflective Journal can include at least one of the following:

Points that you found especially interesting in your reading, and would like to follow up in more

detail.

Questions that came up in your mind, because of points made in material you read on this topic.

After a class (immediately after it, if possible) it's a good idea to reinforce your learning by

trying to remember the main things you learned. Think

1. "What were the three main points that were new to me, in the material I read today?"

Write them down without looking at the course notes - then compare them with those

notes, to make sure you remembered the points accurately.

2. Notes from other material you read as a result of the course - whether this was

publications cited or relevant material that you happened to read (such as newspaper

articles).

3. A record you read during this class, with a sentence or two on the main points the

article or book was making and how useful you found it.

4. How well this course is meeting your needs.

5. How your learning in this course is related to other things you're learning.

6. Record your thoughts that aren't yet fully formed, but that you want to refine later.

This could include your feelings about the course and your progress in it, and theories

that are developing in your mind.

Each time you write in your Reflective Journal, think back over everything you've done since the last

time.

1. Which sources did you learn most from?

2. Which did you learn least from, and why was that? (Did you know the material already?)

3. Write a paragraph or two about the sources of your new learning.

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Why keep a Reflective Journal for this course?

Preparing a Reflective Journal is an excellent way of remembering what you’re learning. It is far better

than just re-reading your class notes, because it requires you to re-write and understand what was

presented in class.

Private thoughts

You may also want to include private thoughts in your journal - something that you don't want the

instructor to see, but might be useful for you later. That's fine - just keep your private thoughts on a

second file, which will not be read by anyone else.

How much should I write?

1. You should write as much as you desire. Remember that your Reflective Journal will be very

useful to you in the years to come.

2. You can write entries in your journal after class, between classes or anytime during the week,

anytime you have been blessed while meditating on the coursework.

3. Do not worry about spelling and grammar. However your journaling should have complete

sentences.

Is my Reflective Journal part of my course evaluation?

1. Yes, because keep the Reflective Journal in a timely manner will compel you to learn at an even

unhurried pace.

2. Yes, writing your journal before the next class prepares you to follow the new lesson better.

3. Yes, because it is a great study aid for class participation.

4. Yes, because it is part of your assignment for this course.

How to use Your Reflective Journal?

The purpose of a reflective journal is that you should be the main one to benefit from it. Writing down

your thoughts helps to clarify them in your own mind. So why are you given a mark for it? Two reasons:

(a) To encourage you to get around to writing it, and

(b) So the instructor can see any problems you're having, and help solve them.

After you finish the course, if you can read through your finished journal, to remind you of what you

learned in the course. The more clearly and vividly you write it, the better you'll remember it. You will

need to use that knowledge again during your ministry.

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A Guide for Self-Evaluation

Your Class Participation is the Basis for Your Self-Evaluation

Each class participant is asked to assess her or his participation in face-to-face class sessions on

the basis of the following criteria, within this learning community.

Assumptions:

Related to the functioning of an adult learning community We are all mature adults

We are in this community of learners because we choose to be here.

We bring experience, perspectives and knowledge that may be valuable to the learning

of others.

We are responsible for our own learning.

Definitions:

Treat other members of the learning community with respect.

Be polite when others are communicating their ideas.

Take seriously the interests and questions of others.

Refrain from side conversations, note passing and other distracting behavior during class

sessions.

Engage in class activities & discussions with authenticity

Speak honestly about your concerns and opinions relevant to the course.

This class is a time, a place and a community, in which to learn about church leadership

expectations think about your future, plan you’re your person growth, delve into the

change process, and begin thinking about leadership.

Participate in a way that contributes to the learning of all.

Respond to the comments and questions of other class members.

Attempt to connect your own statements and experience to that of others.

Help to integrate comments of class members into key concepts of the course

Listen receptively to other members of the class.

Listen for the meaning of what another person is attempting to communicate – not just

the words.

Attempt to understand the perspective of the other person. Let go of your own

perspective temporarily, while you listen to others.

Listen for the purpose of understanding, not for the purpose of finding flaws in the

other’s statements.

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