activity 9 team cadmium

CREATIVE INDUSTRIES: BUSINESS PERSPECTIVES

1 | PREPARED BY TEAM CADMIUM. AUGUST 14, 2015

ACTIVITY 9 - TEAM CADMIUM DOCUMENTS

TABLE OF CONTENTS GALLERY PROJECT - TEAM TIMELINE ............................................................................ 2

GALLERY PROJECT - MANAGEMENT AND COMMUNICATION PLAN .............................. 3

1 INTRODUCTION ........................................................................................................ 3

1.1 PURPOSE & SCOPE OF COMMUNICATIONS MANAGEMENT PLAN ......... 3

2 COORDINATOR & TEAM MEMBERS IDENTIFICATION & ANALYSIS ....................... 4

2.1 COORDINATOR, TEAM MEMBERS & GOALS .............................................. 4

3 COMMUNICATIONS MATRIX .................................................................................. 10

3.1 COMMUNICATION VEHICLES ................................................................... 10

3.2 PROJECT MEETINGS ................................................................................ 11

3.3 PROJECT REPORTING & DELIVERABLES................................................ 13

GALLERY PROJECT – TEAM ORGANOGRAM .................................................................. 17

GALLERY PROJECT – TEAM LOGO AND TEMPLATE ...................................................... 18

1 LOGO DESIGN ......................................................................................................... 18

2 MAIN LOGO AND USAGE ........................................................................................ 19

3 SUBSIDARY LOGO AND USAGE .............................................................................. 20

4 AVATAR AND USAGE .............................................................................................. 21

5 TYPOGRAPHY .......................................................................................................... 22



GALLERY PROJECT - TEAM TIMELINE

DOCUMENT AUTHOR: IAN RICHMOND



GALLERY PROJECT - MANAGEMENT AND COMMUNICATION PLAN

1 INTRODUCTION

PURPOSE & SCOPE OF COMMUNICATIONS MANAGEMENT PLAN

The purpose of this document is to define the communications goals and strategies of the Gallery project. These high-level strategies and goals are intended to provide guidance in planning and measuring results of the current and future communications efforts. The Gallery project Communications Management Plan (CMP) defines the project’s structure and methods of information collection, screening, formatting, and distribution of project information. It also outlines understanding among project team regarding the actions and processes necessary to facilitate the critical links among people, ideas, and information that are necessary for project success. The overall objective of a Communications Management Plan is to promote the success of project by meeting the information needs of IDI and outline the goals of the communications efforts to reach and inform each team member. Without detailed plans for communications activities that identify the organizational, policy, and material resources needed to carry them out, the Gallery project will not be able to secure needed resources, coordinate efforts with team members, or report its activities and results to IDI. Communications planning activities identify the appropriate level of communication for team, what information should be distributed and the frequency of communications. This plan should also include the vehicle of communications (email, live meetings, etc). The risk of insufficient planning could result in failure to accomplish key project objectives, duplication of effort.




Gallery project communications efforts should be based on this explicit, detailed Communications Management Plan, with a matrix of specific actions addressing communications needs of relevant IDI Activities. Success for Gallery project communications should be measured against planned objectives. The intended audience of the Gallery project CMP is Project team; team leader, Creative and Arts Directors, and IDI.

2 COORDINATOR & TEAM MEMBERS IDENTIFICATION & ANALYSIS

COORDINATOR, TEAM MEMBERS & GOALS

Project Communications are the Gallery Project’s primary tool for promoting cooperation, participation, coordination and an understanding of acceptance between all team members. Gallery Project has four team members and one IDI Coordinator, all with specific communications goals.




IDI COORDINATOR

NAME Joe Lynch

SPECIALTY Interior Architecture and Design

TITLE Program Leader for Interior Architecture and Design at IDI

RESPONSIBILITIES Provide thorough consultation for Team

Review Final Submission and Comment

GOALS Inform team about the benefits which the Gallery will provide to them.

Support team so they may fully utilize the functions of the Gallery project in their key educational processes.

Participate in the communications feedback loop, by providing comments back to the messenger based on the message received and Help keep team on track.

Promote the team participation.

Review all tactical documents to ensure that they meet project and activities criteria as set by IDI.

CONTACT IDI address Joe Lynch

E-mail address [email protected]

COMMENTS




TEAM MEMBER #1

NAME Carlos Villarreal Kwasek

SPECIALTY Illustration

TITLE Team Leader

RESPONSIBILITIES Assigning tasks

Arranging meetings and Agenda planning

Developing sketches and Research

GOALS Inform and secure commitment from team to support and participate in the Gallery project.

Inform team on the need for the Gallery project, its scope, and progress of implementation.

Secure timely team participation in the definition of common functions that will be integrated into the Gallery project design and development.

Participate in the communications feedback loop, by providing comments back to the messenger based on the message received

Promote the team participation.

Participate in the Gallery project by all communication vehicles, with appropriate resources, program management, and policies to support participation.

Develop communications messages, tasks, materials and activities that respond to the needs of team

Review all tactical documents to ensure that they meet “plain language” criteria.

CONTACT Skype address carloseies





TEAM MEMBER #2

NAME Hiba Abu Heija

SPECIALTY Interior Design

TITLE Creative Director

RESPONSIBILITIES Idea Generation

Developing sketches and Research

GOALS Evaluate the Project Communications plan by measuring against IDI Activity criteria Inform team on scope, and progress of implementation.

Participate in the communications feedback loop, by providing comments back to the messenger based on the message received.

Participate in the Gallery project by all communication vehicles, with appropriate resources, program management, and policies to support their participation.


CONTACT Skype address hiba_abulheija


COMMENTS




TEAM MEMBER #3

NAME Ian Richmond

SPECIALTY Communication Designer

TITLE Art Director

RESPONSIBILITIES Define the Art Direction for the rest of the team to follow. Design Layout template, logo and other

Research and developing graphics

GOALS

Inform team on scope, and progress of implementation.




CONTACT Skype address canada-ian





TEAM MEMBER #4

NAME Nada Nassier

SPECIALTY Communication Designer

TITLE Art Director

RESPONSIBILITIES Define the Art Direction for the rest of the team to follow. Design Layout template, logo and other

Research and developing graphics

GOALS Inform team on scope, and progress of implementation.



Develop communications messages, tasks, materials and activities that respond to the needs of team.

CONTACT Skype address umtousuf





3 COMMUNICATIONS MATRIX

COMMUNICATION VEHICLES

The Communications Action Matrix is used to define details regarding the communications activities that are used during the course of the project. The matrix is developed and maintained by the Team Leader and Creative Director. The project team member’s work together to develop a “matrix” of communications activities around each project milestone.

COMMUNICATIONS VEHICLE #1 Asana.com - a free web based management application

TARGET Team members with IDI Coordinator supervision

DESCRIPTION/ PURPOSE Assign tasks to specific members

Have an overview of progress

Upload Work In Progress (WIP) files

Comments and feedback by team members on WIP

FREQUENCY Daily or as Often as task requires

COMMUNICATIONS VEHICLE #2 IDI Forum – official Program Feedback Forum

TARGET Team members, IDI Coordinator, other teams and supervisors

DESCRIPTION/ PURPOSE General discussion on broader issues, such as the gallery theme or deadlines

Overview of progress

Upload Final works and Activities

Comments and feedback by team members Final Works and Activities

FREQUENCY Daily or as Often as task requires




COMMUNICATIONS VEHICLE #3 Skype

TARGET Team members

DESCRIPTION/ PURPOSE Live Team Meetings for Geographically Dispersed Teams Discussion on specific issues and Final works and Activities

FREQUENCY As decided upon by team members – at least twice

PROJECT MEETINGS

LIVE TEAM MEETING #1 Tuesday, August 4, 2015

DESCRIPTION/ PURPOSE Feedback and agree on a final team organization, rules, timeline and titles.

Feedback and choose a Gallery Theme.

Agree on the next step and further meetings, if necessary.

PARTICIPANTS Carlos Villarreal Kwasek, Hiba Abu Heija, Ian Richmond and Nada Nassier

TIME GMT 14:00

DESIGNATED TIME 1 hour and 20 minutes

LED BY Team Leader Carlos Villarreal Kwasek

3.2




LIVE TEAM MEETING #2 Sunday, August 16, 2015

DESCRIPTION/ PURPOSE Narrow down research and Settle on Gallery theme and display material


TIME GMT 14:00

DESIGNATED TIME 1 hour


LIVE TEAM MEETING #3 DAY, MM DD, YY

DESCRIPTION/ PURPOSE Further discussion, if needed.


TIME GMT 14:00



LIVE TEAM MEETING #4 DAY, MM DD, YY

DESCRIPTION/ PURPOSE Further discussion, if needed.


TIME GMT 14:00






PROJECT REPORTING & DELIVERABLES

REPORT DESCRIPTION / PURPOSE INTERNAL/EXTERNAL VERIFICATION

COMMUNICATION VEHICLE

Task Each task is assigned to two or more people. This is a sprint team. This team will report back to the entire group with a draft or WIP for comments. After discussion and critique the sprint team will work on the final proposal.

Internally verified by team members

Asan.com

IDI Forum

Final Art Considered when the text, sketch or layout has been approved and has been refined to final quality. Gathering references; Polishing design or cleaning an art; these are processes for final quality

Post Mortem After completing each task the sprint team will provide feedback about workflow. For example what practices were good? What practices could be improved or replaced with others. This feedback is for us to revise future progress. This report should be short and it should be posted on the IDI forum.

Follow up Before final delivery we should revise all material once again and address any final changes. After delivery I would suggest a post mortem: what went wrong and what could have been done differently. I think this will help us to write our individual self-assessments.

3.3




DELIVERABLE DESCRIPTION / PURPOSE INTERNAL/EXTERNAL VERIFICATION

COMMUNICATION VEHICLE

Activity 9 Prepare a series of reports to illustrate your understanding of the workings of a professional team, and how this may be incorporated into your current team situation. After organizing your team you need to make and submit at least two of the following reports that should reflect the conversations and agreements taking place and prepare your live meeting for Activity 10

1.Team Organogram

2.Communication Management Plan

3.Team Operating Agreement

4.Project Timeline

First Internally verified by team members

Followed by External verification by IDI

Asana.com

Then IDI

Reflection A critical comment of between 250 and 350 words on teamwork experience IDI Forum

Activity 10 Each team should agree and confirm in advance who will author and upload each of the professional reports to be completed at this stage. To include:

1.Meeting Agenda

2.Project Schedule, Timeline and/or Program

3.Meeting Minutes or Contact Report



Asana.com

Then IDI

Activity 11 During this activity you will:

Participate in team sessions on the Forum to generate ideas

Contribute to team discussions and decisions to finalize the project content

Confirm and carry out specific tasks to complete any individual creative work

Collate all work together into one collaborative document

Participate in the creation of a combined team presentation



Asana.com

Then IDI

Reflection A critical comment on Gallery production experience IDI Forum




APPENDIX A: KEY TERMS AND ABBREVIATIONS

TERM DEFENITION

Draft or WIP (Work In Progress)

A version of something (such as a document) that you make before you make the final version. (Webster, 2015)

Task A usually assigned piece of work often to be finished within a certain time. (Webster, 2015)

Final Art Happening as a result: happening at the end of a process. (Webster, 2015)

Postmortem The post-mortem analysis serves for the collection of experience in organizations. It enables the identification and processing of experiences in the field of projects. (Schieg, 2007)

Team Organogram Another word for organization chart (2015)

Team Timeline A schedule of events and procedures. (Webster, 2015)




APPENDIX B: BIBLIOGRAPHY

Villarreal Kwasek, C. (2015) Management and Communication Plan. Available at: https://app.asana.com/0/41331822485527/43531696359832 (Accessed: 4 August 2015)

Webster, M. (2015) ‘draft’, Merriam Webster Dictionary

Webster, M. (2015) ‘task’, Merriam Webster Dictionary

Webster, M. (2015) ‘final’, Merriam Webster Dictionary.

Schieg, Martin. (2007) 'Post‐mortem analysis on the analysis and evaluation of risks in construction project management', Journal of Business Economics and Management, 8:2, 145-153 [online] Available at http://www.tandfonline.com/doi/pdf/10.1080/16111699.2007.9636162 [Accessed on 14 August 2015]

Dictionary.com (2015) ‘organogram’, Dictionary.com.

Webster, M. (2015) ‘time line’, Merriam Webster Dictionary

DOCUMENT AUTHORS: CARLOS VILLARREAL KWASEK AND HIBA ABU HEIJA



GALLERY PROJECT – TEAM ORGANOGRAM

.

DOCUMENT AUTHORS: NADA NASSIER AND CARLOS VILLARREAL KWASEK



GALLERY PROJECT – TEAM LOGO AND TEMPLATE

1 LOGO DESIGN




2 MAIN LOGO AND USAGE




3 SUBSIDARY LOGO AND USAGE




4 AVATAR AND USAGE




5 TYPOGRAPHY

DOCUMENT AUTHOR: IAN RICHMOND

activity 9 team cadmium

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