childplus pir calculation guidechildplus pir calculation guide 2019 – 2020 4/6/2020 1 of 50 pir...

ChildPlus PIR Calculation Guide 2019 – 2020

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PIR Question #

Question Description ChildPlus Module

Description of ChildPlus Calculation ChildPlus Audit Report

to Use General Program Info Date last year’s PIR was reported: The Date last year’s PIR was reported is used in the calculations of questions; B.1.b, B.1.b.1, B.2, B.16, B.20, C.8.a, C.8.a.1, C.19, C.19.a, C.19.a.1, C.21, C.28 and C.29. Events that occur prior to this date will NOT be included in these questions. The date entered into the Date last year’s PIR was reported cannot be after the PIR Enrollment Year Begin Date. ChildPlus recommends that users input the date they stopped collecting data for the PIR in the Date last year’s PIR was reported field. Code Setups: Certain PIR questions require you to map PIR defined codes to user-defined codes in order for the questions to calculate correctly. Please see the section below for additional information about code setup. PIR Name PIR - PIR Setup Manual Entry - ChildPlus allows you to have multiple PIRs therefore you must

name them.

Program Type PIR - PIR Setup Manual Entry PIR Enrollment Year

Begin Date PIR - PIR Setup Manual Entry - Beginning date for this enrollment year (i.e. first day of classes

or for home-based programs first day of home visit).

PIR Enrollment Year End Date

PIR - PIR Setup Manual Entry - Ending date for this enrollment year (i.e. last day of classes or for home-based program last day of home visit).

Public School Cut-off Date PIR - PIR Setup Manual Entry - The school cutoff date determines the class age. (A.12) Date Last Year’s PIR was

Reported PIR - PIR Setup Manual Entry - The date you submitted last year’s PIR.

DUNS Number PIR - PIR Setup Manual Entry - If available PIR Code Setups PIR - PIR Setup The code setups on the PIR Setup tab allow you to determine which codes

should count or be excluded for the following PIR questions:

Code Types PIR Question

Description

Language A.26, B.14 Determines which PIR category it should count each language.

HS Drop Codes

A.19 Excludes any of the checked Drop codes from the counts relating to dropped HS children.

EHS Drop Codes

A.20 Excludes any of the checked Drop codes from the counts relating to dropped EHS children.

Pregnant women Drop Codes

A.21 Excludes any of the checked Drop codes from the counts relating to dropped pregnant women.


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PIR Question #



to Use Migrant Drop Codes

A.23 Excludes any of the checked Drop codes from the counts relating to dropped Migrant children.

Employment Status

B.1 Determines whether an employee should count as Staff, or Contract Staff on the PIR.

Parent / Former Parent

B.2.a Volunteers with any of the checked codes will count as parent Volunteers.

Personnel Termination Codes

B.16.a-c, B.20.a-c

Determines which codes will count as Terminated - higher compensation and Terminated - change in job field. Any code left blank will count for Terminated - other reason.

Adult Occupation

C.38, C.39, C.45, C.46

Determines how ChildPlus classifies the employment status of the parents.

Adult Education

C.47 Determines whether an education level code should count towards a, b, c, or d of question C.47.


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PIR Question #



to Use Section A. - Filter Criteria that affect this entire section: Site & Classroom counts: Sites and classrooms will only be included in the PIR counts if there is at least one child with a funding record matching a funding specified on the PIR Setup. Funded Enrollment counts: The Funded Enrollment count is taken from the classroom Funded Enrollment field located under Setup, Agency Configuration, and Program Info. Participants: Participants that were enrolled at any time during the PIR begin and end dates will be counted only once towards any question on the PIR. Additionally, participants will only be included if their funding matches a funding selected on the PIR Setup. You can update the funding for a participant by editing the enrollment details in the Enrollment Module for the participant, or by using the Entry Express – Enrollment utility to modify the funding for a group of participants. Pregnant Women: Pregnant women will be included in the PIR if they meet the criteria for participants above and they have a pregnancy record. Questions that state “Children Only” will exclude pregnant women from the count. A.1.a PIR Enrollment Year Start

Date PIR - Section A Manual Entry - Beginning date for this enrollment year (i.e. first day of classes

or for home-based programs first day of home visit).

A.1.b PIR Enrollment Year End Date

PIR - Section A Manual Entry - Ending date for this enrollment year (i.e. last day of classes or for home-based program last day of home visit).

A.2.a ACF Funded Enrollment PIR - Section A Manual Entry A.2.b Non-ACF Funded

Enrollment PIR - Section A Manual Entry

A.2.c MIECHV Grant Program Funded Enrollment

PIR - Section A Manual Entry

A.3.a Five Day, Full-day funded enrollment

Program Info Funded enrollment counts for classrooms with a Program Option = Standard Full Day.

A.3.a.1 Five Day, Full-working-day funded enrollment

Program Info Of the classrooms counted in A.3.a the funded enrollment for those that have the Provides Service for Full-Working-Day (not less than 10 hours per day) = checkbox checked.

A.3.a.1.a Five Day, Full-working-day, Full-calendar-year funded enrollment

Program Info Of the classrooms counted in A.3.a.1 the funded enrollment for those that have the Provides Service for Full-Calendar-Year (all days of the year other than Saturday, Sunday, and a legal public holiday) = checkbox checked.

A.3.b Five Day, Part-day funded enrollment

Program Info Funded enrollment counts for classrooms with a Program Option = Standard Single Session OR Program Option = Standard Double Session.


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PIR Question #



to Use A.3.b.1 Five Day, Double session

funded enrollment Program Info, Enrollment

Funded enrollment counts for classrooms with a Program Option = Standard Double Session.

A.4.a Four Day, Full-day funded Enrollment

Program Info Funded enrollment counts for classrooms with a Program Option = Variable Attendance Full Day.

A.4.b Four Day, Part-day funded enrollment

Program Info Funded enrollment counts for classrooms with a Program Option = Variable Attendance Single Session OR Program Option = Variable Attendance Double Session.

A.4.b.1 Four Day, Double session funded enrollment

Program Info Funded enrollment counts for classrooms with a Program Option = Variable Attendance Double Session.

A.5 Home-based funded enrollment option

Program Info Funded enrollment counts for classrooms with a Program Option = Home-Based.

A.6 Combination funded enrollment option

Program Info Funded enrollment counts for classrooms with a Program Option = Combination Center/Home.

A.7 Family child care funded enrollment option

Program Info Funded enrollment counts for classrooms with a Program Option = Family Child Care Home.

A.7.a Family child care, Full-working-day funded enrollment

Program Info Of the classrooms counted in A.7 the funded enrollment for those that have the Provides Service for Full-Working-Day (not less than 10 hours per day) = checkbox checked.

A.7.a.1 Family child care, Full-working-day, Full-calendar-year funded enrollment

Program Info Of the classrooms counted in A.7.a the funded enrollment for those that have the Provides Service for Full-Calendar-Year (all days of the year other than Saturday, Sunday, and a legal public holiday) = checkbox checked.

A.8 Locally designed funded enrollment option

Program Info Funded enrollment counts for classrooms with a Program Option = Locally Designed Option.

A.9 Pregnant women funded enrollment


A.10 Funded enrollment at child care partner in center-based program option


A.11 Total funded enrollment at child care partners

PIR - Section A System Calculated

A.12 Classrooms Program Info Counts classrooms that had at least one participant enrolled in them during any Program Term in the PIR year. Classrooms with a Program Option = Home-Based OR Program Option = Family Child Care Home will not be counted.

9715


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PIR Question #



to Use A.12.a Double Session

Classrooms Program Info Of those classrooms, count them towards double session if the classroom has a

Program Option Standard Double Session or Variable Attendance Double Session.

9715

A.13 Class Age Enrollment Count of all child participants enrolled at least one day during the enrollment year begin/end dates specified in PIR Setup whose age as of the Public School Cut-off Date specified on PIR Setup is in the following ranges (counts do NOT include adults).

Age Range Less Than One Year Old (A.13.a) 0-11 months One Year Old (A.13.b) 12-23 months Two Years Old (A.13.c) 24-35 months Three Years Old (A.13.d) 36-47 months Four Years Old (A.13.e) 48-59 months Five Years And Older (A.13.f) > 59 months

9702

A.14 Cumulative enrollment of pregnant women

Pregnancy Counts for EHS and MIGRANT PROGRAMS ONLY. Counts female participants with a Pregnancy record and who were enrolled at least one day during the enrollment year begin/end dates specified in the PIR Setup.

9740

A.15 Total cumulative enrollment

Enrollment Count of all participants, including pregnant women, who were enrolled at least one day between the enrollment year begin/end dates specified in PIR Setup. Does not include participants who dropped with the reason of No Show (do not count on PIR).

9701

A.16.a Primary income eligibility Enrollment Counts pregnant women and participants whose Income Status = Eligible (0-100%).

9702

A.16.b On public assistance Enrollment Counts pregnant women and participants whose Income Status = Public Assistance.

9702

A.16.c Foster child Enrollment Counts pregnant women and participants whose Income Status = Foster Child. 9702 A.16.d Homeless Enrollment Counts pregnant women and participants whose Income Status = Homeless. A.16.e Over income Enrollment Counts pregnant women and participants whose Income Status = Over Inc ( >

130%). 9702

A.16.f Exceeding allowed over income enrollment with family income between 100% & 130%

Enrollment Counts participants whose Income Status = 101 - 130%. This question counts children only. Pregnant women whose Income Status = 101 - 130% will be counted in A.16.e as Over Inc ( > 130).

9702


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PIR Question #



to Use A.17 If served in A.16.f,

between 100% and 130% reason


A.18: Question A.18 counts children only. A.18.a HS or EHS participation

year 2 Enrollment Counts participants only with Participation Year = 2. 9702

A.18.b HS or EHS participation year 3

Enrollment Counts participants only with Participation Year > = 3. 9702

A.19: Question A.19 only calculates for PIRs that have Head Start selected as the Program Type on the PIR Setup tab. A.19 Dropped not re-enroll (HS

Programs) Enrollment Counts participants that were Dropped, where the Drop Reason is not selected

in the list of excluded drop codes in 4. Question A.19, A.20, A.23 Setup of the PIR Setup Tab. ChildPlus will NOT count any participant dropped where the Drop Reason = No Show (do not count on PIR).

9701

A.19.a Enrolled Less Than 45 Enrollment Of those participants that were dropped in A.18, number who Entry Date less than 45 days from their Drop Date, if the program operated more than 45 days. Does not count participants whose Dropped Reason is selected in the list of excluded drop codes in Question 4. A.19 of the PIR Setup Tab.

9701

A.19.b Transition to kindergarten Enrollment Counts participants NOT counted in A.19 whose age as of the Public School Cut-off Date specified on PIR Setup is >= 4 years (48 months).

9701

A.20 – A.22: Questions A.20 through A.22 only calculate for PIRs that have Early Head Start selected as the Program Type on the PIR Setup tab. A.20 Dropped not re-enroll

(EHS) Programs Enrollment Counts participants that were dropped or completed with the Completed

Program checkbox checked. Does not count participants whose Drop Reason is selected in the list of excluded drop codes in Question 5. A.20 of the PIR Setup Tab. ChildPlus will NOT count any participant dropped where the Drop Reason = No Show (do not count on PIR).

9701

A.20.a Enrolled Less Than 45 Enrollment Of those participants that were dropped in A.20, number who Entry Date less than 45 days from their Drop Date, if the program operated more than 45 days. Does not count participants whose Dropped Reason is in the list specified by excluded drop codes on the PIR Setup Tab.

9701

A.20.b Aged out of Program Enrollment Of those participants that were dropped in A.20, counts those where the Drop Reason is A - Aged out of the Program.

9701

A.20.b.1 Transitioned to Head Start Enrollment Of those participants that were dropped in A.20, counts those where the Drop Reason is A - Aged out of the Program and Transitioned to is Head Start.

9701


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PIR Question #



to Use A.20.b.2 Transitioned to other early

childhood program Enrollment Of those participants that were dropped in A.20, counts those where the Drop

Reason is A - Aged out of the Program and Transitioned to is Other Early Childhood Program.

9701

A.20.b.3 DID NOT transition to other early childhood program

Enrollment Of those participants that were dropped in A.20, counts those where the Drop Reason is A - Aged out of the Program and Transitioned to is No Early Childhood Program.

9701

A.21 Dropped pregnant women not re-enroll

Enrollment Counts pregnant women that were dropped, where the Drop Date occurs before the Expected Delivery or Actual Delivery Date. Does not count pregnant women whose Drop Reason is selected in the list of excluded drop codes in Question 6. A.21 of the PIR Setup Tab.

9741

A.22 Pregnant women receiving services

Pregnancy Counts pregnant women where Receiving services at time of birth = Yes 9741

A.22.a Infant enrolled in EHS Pregnancy Of A.22 the number of pregnant women where Infant enrolled in program after birth = Yes

9741

A.22.b Infant NOT enrolled in EHS

Pregnancy Of A.22 the number of pregnant women where Infant enrolled in program after birth = No

9741

A.23: Question A.23 only calculates for PIRs that have Migrant selected as the Program Type on the PIR Setup tab. Participants marked as Completed are not included in the count. A.23 Dropped not re-enroll

(Migrant) Programs Counts participants that were dropped, where the Drop Reason is not selected in

the list of excluded drop codes in 4. Question A.19, A.20, A.23 of the PIR Setup Tab.

9701

A.23.a Enrolled Less Than 45 Of those participants that were dropped in A.23, number who were enrolled less than 45 days if the program operated more than 45 days. Does not count participants whose Drop Reason is in the list specified by excluded drop codes on the PIR Setup Tab.

9701

A.23.b Transition to kindergarten Counts participants whose age as of the Public School Cut-off Date specified on PIR Setup is >= 4 years (48 months).

9701

A.24 Child care subsidy PIR Module Counts participants where Program receives a child care subsidy for this child = Yes

9705

A.25: Question A.25 is split into (1) Hispanic or Latino origin and (2) Non-Hispanic or Non-Latino origin. A participant will count for A.25(1) if Is Hispanic = Yes otherwise the participant will count for A.25(2). A.25.a Race - American Indian or

Alaska Native Family Application

Race = American Indian or Alaska Native 9703


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PIR Question #



to Use A.25.b Race - Asian Family

Application Race = Asian 9703

A.25.c Race - Black or African American

Family Application

Race = Black or African American 9703

A.25.d Race - Native Hawaiian or Pacific Islander

Family Application

Race = Native Hawaiian or Pacific Islander 9703

A.25.e Race - White Family Application

Race = White 9703

A.25.f Race - Biracial/Multi-racial

Family Application

Race = Biracial/Multi-racial 9703

A.25.g Race - Other Family Application

Race = Other 9703

A.25.g.1

Other race comments PIR - Section A Manual Entry

A.25.h Race - Unspecified Family Application

Race = Unspecified 9703

A.25.h.1

Unspecified race comments


A.26: The ChildPlus calculation uses the language codes you have mapped on the PIR Setup for this question. For example, if you have French mapped to the PIR category European & Slavic Languages, any family with French as their Primary Language at Home will count towards the PIR question A.26.i. A.26.a Primary Language is

English Family Application, Family Information

Primary Language at Home is a code mapped to English. 9704

A.26.b Primary language is Spanish

Family Application, Family Information

Primary Language at Home is a code mapped to Spanish. 9704

A.26.c Primary language is Native Central American, South American, Mexican


Primary Language at Home is a code mapped to Central American, South American and Mexican.

9704


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PIR Question #



to Use A.26.d Primary language is

Caribbean Family Application, Family Information

Primary Language at Home is a code mapped to Caribbean Languages. 9704

A.26.e Primary language is Middle Eastern & South Asian


Primary Language at Home is a code mapped to Middle Eastern & South Asian Languages.

9704

A.26.f Primary language is East Asian


Primary Language at Home is a code mapped to East Asian Languages. 9704

A.26.g Primary language is Native North American/Alaska Native


Primary Language at Home is a code mapped to Native North American/ Alaska Native Languages.

9704

A.26.h Primary language is Pacific Island


Primary Language at Home is a code mapped to Pacific Island Languages. 9704

A.26.i Primary language is European & Slavic


Primary Language at Home is a code mapped to European & Slavic Languages.

9704

A.26.j Primary language is African


Primary Language at Home is a code mapped to African Languages. 9704

A.26.k Primary language is Other Family Application, Family Information

Primary Language at Home is a code mapped to Other. 9704

A.26.k.1 Other language comments PIR - Section A Manual Entry


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PIR Question #



to Use A.26.l Primary language is

Unspecified Family Application, Family Information

Primary Language at Home is blank or the code is not mapped to a PIR Language code.

9704

A.27 Transportation provider contract


A.27.a Number of children transported

Transportation If A.27 = Yes then A.27.a will count participants where Is transportation provided for this child = Yes

9705

A.28.a Buses owned PIR - Section A Manual Entry A.28.b Buses purchased since last

year’s PIR PIR - Section A Manual Entry

A.29 Buses leased PIR - Section A Manual Entry A.29.a Number of buses leased PIR - Section A Manual Entry A.30 Management Information

System used PIR – Section A

Automatically set to Yes

A.30.a Name of Management Information System used

PIR – Section A

Automatically set to ChildPlus, Locally Designed = No, Web-based = Yes.

A.30.b Name of Management Information System used

PIR – Section A

Manual Entry

A.30.c Name of Management Information System used

PIR – Section A

Manual Entry

Section B - Filter Criteria that will affect this entire section: Personnel: Personnel will be included in the PIR if their Initial Hire Date is not empty, and they have no Termination Date OR if they are terminated, and the Termination Date is between the date last year’s PIR was reported and the enrollment year end date OR the Rehire Date is after the Termination Date and on or before the enrollment year end date. Also, the personnel must have a funding record equal to a funding selected in the PIR Setup. You can add a funding to a personnel record via the Wage Allocation box on the Employment Tab in the Personnel Module. B.1(1) Staff Personnel Counts personnel whose Temporary or Permanent code is set to one of the

codes mapped to the PIR category Staff in the PIR Setup. 9720

B.1(2) Contract staff Personnel Counts personnel whose Temporary or Permanent code is set to one of the codes mapped to the PIR category, Contract Staff in the PIR Setup.

9720

B.1a(1) Parent staff Personnel Staff from B.1.(1) with Current/Former Head Start Parent code = Parent OR Former Parent.

9720


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PIR Question #



to Use B.1.a.(2) Parent contract staff Personnel Contract staff from B.1.(2) with Current/Former Head Start Parent code =

Parent OR Former Parent. 9720

B.1.b.(1) Terminated staff Personnel Staff from B.1.(1) whose Termination Date is between the date the Last PIR was reported and the PIR Enrollment Year End Date.

9720

B.1.b.(2) Terminated contract staff Personnel Contract staff from B.1.(2) whose Termination Date is between the date the Last PIR was reported and the PIR Enrollment Year End Date.

9720

B.1.b.1.(1) Replaced staff Personnel Staff from B.1.b.(1) whose Termination Date is between the date the Last PIR was reported, the PIR Enrollment Year End Date and the Replaced checkbox is checked.

9720

B.1.b.1.(2) Replaced contract staff Personnel Contract staff from B.1.b.(2) whose Termination Date is between the date the Last PIR was reported, the PIR Enrollment Year End Date and the Replaced checkbox is checked.

9720

B.2 Volunteers In-Kind Counts In-Kind Volunteers that have at least one In-Kind Transaction with a funding that matches the funding specified in the PIR Setup. The Transaction Date must also fall between the date last year’s PIR was reported and the PIR enrollment end date to be included as well.

9750

B.2.a. Parent volunteers In-Kind Of B.2 count the ones whose Volunteer Description is selected in the list of volunteer description codes in Question B.2.a Setup of the PIR Setup tab.

9750

B.3.a.(1) Executive director salary PIR - Section B Manual Entry B.3.a.(2) % of salary funded by HS

or EHS PIR - Section B Manual Entry

B.3.b.(1) Director salary PIR - Section B Manual Entry B.3.b.(2) % of Salary funded by HS


B.3.c.(1) CDE Manager salary PIR - Section B Manual Entry B.3.c.(2) % of Salary funded by HS


B.3.d.(1) Health Manager salary PIR - Section B Manual Entry

B.3.d.(2) % of Salary funded by HS or EHS

PIR - Section B Manual Entry

B.3.e.(1) FCP Manager salary PIR - Section B Manual Entry


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PIR Question #



to Use B.3.e.(2) % of Salary funded by HS


B.3.f.(1) Disability Services Manager salary


B.3.f.(2) % of Salary funded by HS or EHS


B.3.g.(1) Fiscal Officer salary PIR - Section B Manual Entry B.3.g.(2) % of Salary funded by HS


B.4.a. CDE Manager hours PIR - Section B Manual Entry B.4.b. Health Manager hours PIR - Section B Manual Entry B.4.c. FCP Manager hours PIR - Section B Manual Entry B.4.d. Disability Services

Manager hours PIR - Section B Manual Entry

B.5: Counts staff with a PIR Position of Teacher or Assistant Teacher. These questions apply to Head Start and Migrant PIRs. For Migrant PIRs only, Teachers and Assistant Teachers with Primary Age Group = Preschool will be counted in B.5. Any Teacher or Assistant Teacher who was Terminated and the Replaced checkbox is checked will NOT be counted in B.5. B.5

Total preschool child development staff

Personnel A PIR Position of Teacher or Assistant Teacher is checked (applies to all sub-questions for B.5).

9727

B.5.a .1 Staff with advanced ECE degree

Personnel Of B.5 staff with ECE or Related Degree = ECE (Advanced). 9723

B.5.a.2 Staff with advanced degree in related field

Personnel Of B.5 staff with ECE or Related Degree = Related Field with Experience (Advanced).

9723

B.5.b.1 Staff with baccalaureate ECE degree

Personnel Of B.5 staff with ECE or Related Degree = ECE (Baccalaureate). 9722

B.5.b.2 Staff with baccalaureate in related field

Personnel Of B.5 staff with ECE or Related Degree = Related Field with Experience (Baccalaureate).

9722

B.5.b.3 Staff with baccalaureate in Teach for America

Personnel Of B.5 staff with ECE or Related Degree = Teach for America (Baccalaureate).

9722


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PIR Question #



to Use B.5.b.4 Staff with baccalaureate

degree enrolled in advanced program

Personnel Of B.5.b (1-3) staff with Enrolled in ECE or Related Degree Program is checked and the combo box selection = Advanced.

9722

B.5.c.1 Staff with associate ECE degree

Personnel Of B.5 staff with ECE or Related Degree = ECE (Associate). 9721

B.5.c.2 Staff with associate degree in related field

Personnel Of B.5 staff with ECE or Related Degree = Related Field with Exp (Associate). 9721

B.5.c.3 Staff with associate degree enrolled in baccalaureate program

Personnel Of B.5.c (1-2) staff with Enrolled in ECE or Related Degree Program is checked and the combo box selection = Baccalaureate.

9721

B.5.d Staff with CDA credential Personnel Of B.5 staff with ECE or Related Degree = No Degree or blank , Preschool CDA = Has CDA Assessment OR Infant/Toddler CDA = Has CDA Assessment.

9723

B.5.d.1 Staff with CDA credential appropriate to option they work in

Personnel Of B.5.d staff with ECE or Related Degree = No Degree or blank, Preschool CDA = Has CDA Assessment OR Infant/Toddler CDA = Has CDA Assessment, AND CDA is appropriate for the option they work in is checked.

9723

B.5.d.2 Staff with CDA credential enrolled in baccalaureate program

Personnel Of B.5.d staff with Enrolled in ECE or Related Degree Program is checked and the combo box selection = Baccalaureate.

9723

B.5.d.3 Staff with CDA credential enrolled in associate program

Personnel Of B.5.d staff with Enrolled in ECE or Related Degree Program is checked and the combo box selection = Associate.

9723

B.5.e Staff with no qualifications Personnel Of B.5 staff with ECE or Related Degree = No Degree or blank and Pre-School CDA DOES NOT = Has CDA Assessment AND Infant/Toddler CDA DOES NOT = Has CDA Assessment.

9724

B.5.e.1 Staff with no qualifications enrolled in baccalaureate program

Personnel Of B.5.e staff with Enrolled in ECE or Related Degree Program is checked and the combo box selection = Baccalaureate.

9724

B.5.e.2 Staff with no qualifications enrolled in associate program

Personnel Of B.5e staff with Enrolled in ECE or Related Degree Program is checked and the combo box selection = Associate.

9724


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PIR Question #



to Use B.5.e.3 Staff with no qualifications

enrolled in CDA program Personnel Of B.5.e staff with ECE or Related Degree = No Degree or blank, Enrolled in

ECE or Related Degree Program = No, Pre-School CDA = In training or Requested CDA Assessment OR Infant/Toddler CDA = In training or Requested CDA Assessment, AND CDA is appropriate for the option they work in is checked.

9724

B.6 & B.7: Questions B.6 and B.7 will only be calculated for PIRs that have a Program Type = Head Start B.6 Center-based option

classes Program Information

Of classrooms with a PIR funded participant enrolled at any time during the PIR, each classroom with any of the following Program Options; Standard Double Session, Standard Full Day, Standard Single Session, Variable Attendance Full Day, Variable Attendance Double Session, and Variable Attendance Single Session.

9715

B.7 Center-based option classes with at least one teacher with degree

Personnel/Agency Configuration

Counts classrooms in the PIR whose teacher has an Associate, Baccalaureate, or Graduate ECE degree. The teacher of the classroom is determined by what is selected for Teacher(s) on the Staffing tab in Program Info > Classrooms. Only classrooms with the following Program Options will be counted; Standard Double Session, Standard Full Day, Standard Single Session, Variable Attendance Full Day, Variable Attendance Double Session, and Variable Attendance Single Session.

9715

B.8: Counts staff with a PIR Position of Teacher. These questions only apply to Early Head Start and Migrant PIRs. For Migrant PIRs only Teachers with Primary Age Group = Infants will be counted in B.8. Any Teacher who was Terminated and the Replaced checkbox is checked will NOT be counted in B.8. B.8

Total infant and toddler staff

Personnel A PIR Position of Teacher or Assistant Teacher is checked (applies to all sub-questions for B.8).

9727

B.8.a.1 Staff with advanced ECE degree

Personnel Of B.8 staff with ECE or Related Degree = ECE (Advanced). 9723

B.8.a.2 Staff with advanced degree in related field

Personnel Of B.8 staff with ECE or Related Degree = Related Field with Experience (Advanced).

9723

B.8.b.1 Staff with baccalaureate ECE degree

Personnel Of B.8 staff with ECE or Related Degree = ECE (Baccalaureate). 9722

B.8.b.2 Staff with baccalaureate in related field

Personnel Of B.8 staff with ECE or Related Degree = Related Field with Experience (Baccalaureate).

9722


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PIR Question #



to Use B.8.b.3 Staff with baccalaureate

degree enrolled in advanced program

Personnel Of B.8.b (1-3) staff with Enrolled in ECE or Related Degree Program is checked and the combo box selection = Advanced.

9722

B.8.c.1 Staff with associate ECE degree

Personnel Of B.8 staff with ECE or Related Degree = ECE (Associate). 9721

B.8.c.2 Staff with associate degree in related field

Personnel Of B.8 staff with ECE or Related Degree = Related Field with Exp (Associate). 9721

B.8.c.3 Staff with associate degree enrolled in baccalaureate program

Personnel Of B.8.c (1-2) staff with Enrolled in ECE or Related Degree Program is checked and the combo box selection = Baccalaureate.

9721

B.8.d Staff with CDA credential Personnel Of B.8 staff with ECE or Related Degree = No Degree or blank , and Preschool CDA = Has CDA Assessment OR Infant/Toddler CDA = Has CDA Assessment.

9723

B.8.d.1 Staff with CDA credential appropriate to option they work in

Personnel Of B.8.d staff with ECE or Related Degree = No Degree or blank, Preschool CDA = Has CDA Assessment OR Infant/Toddler CDA = Has CDA Assessment, AND CDA is appropriate for the option they work in is checked.

9723

B.8.d.2 Staff with CDA credential enrolled in baccalaureate program

Personnel Of B.8.d staff with Enrolled in ECE or Related Degree Program is checked and the combo box selection = Baccalaureate.

9723

B.8.d.3 Staff with CDA credential enrolled in associate program

Personnel Of B.8.d staff with Enrolled in ECE or Related Degree Program is checked and the combo box selection = Associate.

9723

B.8.e Staff with no qualifications Personnel Of B.8 staff with ECE or Related Degree = No Degree or blank and Pre-School CDA DOES NOT = Has CDA Assessment AND Infant/Toddler CDA DOES NOT = Has CDA Assessment.

9724

B.8.e.1 Staff with no qualifications enrolled in baccalaureate program

Personnel Of B.8.e staff with Enrolled in ECE or Related Degree Program is checked and the combo box selection = Baccalaureate.

9724

B.8.e.2 Staff with no qualifications enrolled in associate program

Personnel Of B.8.e staff with Enrolled in ECE or Related Degree Program is checked and the combo box selection = Associate.

9724


4/6/2020

16 of 50

PIR Question #



to Use B.8.e.3 Staff with no qualifications

enrolled in CDA program Personnel Of B.8.e staff with ECE or Related Degree = No Degree or blank, Enrolled in

ECE or Related Degree Program = No, Pre-School CDA = In training or Requested CDA Assessment OR Infant/Toddler CDA = In training or Requested CDA Assessment, AND CDA is appropriate for the option they work in is checked.

9724

B.9: Counts staff with a PIR Position of Home Visitor, Home-Based Supervisor, FCC Provider, or Family Child Care Specialists. Any Home Visitor, Home-Based Supervisor, FCC Provider, or Family Child Care Specialists who was Terminated and the Replaced checkbox is checked will NOT be counted in B.9. B.9

Total home-based and FCC staff

Personnel A PIR Position of Home Visitor, Home-Based Supervisor, FCC Provider, or Family Child Care Specialist is checked (applies to all sub-questions for B.9).

9729

B.9.a.1 Staff with advanced degree in social work

Personnel Of B.9 staff with FCC/Home-Based or Related Degree/Certification = Social Work (Advanced) OR FCC/Home-Based or Related Degree/Certification = LCSW (Advanced) OR FCC/Home-Based or Related Degree/Certification = LCMW (Advanced).

9729

B.9.a.2 Staff with advanced degree in marriage and family therapy

Personnel Of B.9 staff with FCC/Home-Based or Related Degree/Certification = Marriage and family therapy (Advanced) OR FCC/Home-Based or Related Degree/Certification = LMFT (Advanced).

9729

B.9.a.3 Staff with advanced degree in Psychology

Personnel Of B.9 staff with FCC/Home-Based or Related Degree/Certification = Psychology (Advanced).

9729

B.9.a.4 Staff with advanced degree in sociology

Personnel Of B.9 staff with FCC/Home-Based or Related Degree/Certification = Sociology (Advanced).

9729

B.9.a.5 Staff with advanced degree in human services

Personnel Of B.9 staff with FCC/Home-Based or Related Degree/Certification = Human Services (Advanced).

9729

B.9.a.6 Staff with advanced degree in nursing

Personnel Of B.9 staff with FCC/Home-Based or Related Degree/Certification = Nursing plus NP license (Advanced).

9729

B.9.a.7 Staff with advanced degree in early childhood education

Personnel Of B.9 staff with FCC/Home-Based or Related Degree/Certification = Early Childhood Education (Advanced).

9729

B.9.a.8 Staff with advanced degree in other program

Personnel Of B.9 staff with FCC/Home-Based or Related Degree/Certification = Other (Advanced).

9729

B.9.b.1 Staff with a bachelor degree in social work

Personnel Of B.9 staff with FCC/Home-Based or Related Degree/Certification = Social Work (Baccalaureate).

9729

B.9.b.2 Staff with a bachelor degree in psychology

Personnel Of B.9 staff with FCC/Home-Based or Related Degree/Certification = Psychology (Baccalaureate).

9729


4/6/2020

17 of 50

PIR Question #



to Use B.9.b.3 Staff with a bachelor

degree in sociology Personnel Of B.9 staff with FCC/Home-Based or Related Degree/Certification =

Sociology (Baccalaureate). 9729

B.9.b.4 Staff with a bachelor degree in human services

Personnel Of B.9 staff with FCC/Home-Based or Related Degree/Certification = Human Services (Baccalaureate).

9729

B.9.b.5 Staff with a bachelor degree in nursing

Personnel Of B.9 staff with FCC/Home-Based or Related Degree/Certification = Nursing plus NP license (Baccalaureate).

9729

B.9.b.6 Staff with a bachelor degree in early childhood education

Personnel Of B.9 staff with FCC/Home-Based or Related Degree/Certification = Early Childhood Education (Baccalaureate).

9729

B.9.b.7 Staff with a bachelor degree in other program

Personnel Of B.9 staff with FCC/Home-Based or Related Degree/Certification = Other (Baccalaureate).

9729

B.9.c.1 Staff with a associate degree in social work

Personnel Of B.9 staff with FCC/Home-Based or Related Degree/Certification = Social Work (Associate).

9729

B.9.c.2 Staff with a associate degree in psychology

Personnel Of B.9 staff with FCC/Home-Based or Related Degree/Certification = Psychology (Associate).

9729

B.9.c.3 Staff with a associate degree in sociology

Personnel Of B.9 staff with FCC/Home-Based or Related Degree/Certification = Sociology (Associate).

9729

B.9.c.4 Staff with a associate degree in human services

Personnel Of B.9 staff with FCC/Home-Based or Related Degree/Certification = Human Services (Associate).

9729

B.9.c.5 Staff with a associate degree in nursing

Personnel Of B.9 staff with FCC/Home-Based or Related Degree/Certification = Nursing plus NP license (Associate).

9729

B.9.c.6 Staff with a associate degree in early childhood education

Personnel Of B.9 staff with FCC/Home-Based or Related Degree/Certification = Early Childhood Education (Associate).

9729

B.9.c.7 Staff with a associate degree in other program

Personnel Of B.9 staff with FCC/Home-Based or Related Degree/Certification = Other (Associate).

9729

B.9.d.1 Staff with license in nursing, non-RN

Personnel Of B.9 staff with FCC/Home-Based or Related Degree/Certification = Nursing, non-RN, i.e. LPN, CAN (License/Certificate/Credential).

9729

B.9.d.2 Staff with license in family development credential

Personnel Of B.9 staff with FCC/Home-Based or Related Degree/Certification = Family Development Credential (License/Certificate/Credential).

9729

B.9.d.3 Staff with license in CDA Personnel Of B.9 staff with FCC/Home-Based or Related Degree/Certification = Child Development Associate (License/Certificate/Credential).

9729


4/6/2020

18 of 50

PIR Question #



to Use B.9.d.4 Staff with license in state

awarded certificate Personnel Of B.9 staff with FCC/Home-Based or Related Degree/Certification = State-

awarded (appropriate to program option) (License/Certificate/Credential). 9729

B.9.d.5 Staff with license in other Personnel Of B.9 staff with FCC/Home-Based or Related Degree/Certification = Other (License/Certificate/Credential).

9729

B.9.e Staff with no qualifications Personnel Of B.9 staff with FCC/Home-Based or Related Degree/Certification = blank. 9729 B.9.e.1 Staff with no qualifications

enrolled in an advanced degree

Personnel Of B.9.e staff with Enrolled in FCC/Home-Based or Related Degree = Advanced.

9729

B.9.e.2 Staff with no qualifications enrolled in a baccalaureate degree

Personnel Of B.9.e staff with Enrolled in FCC/Home-Based or Related Degree = Baccalaureate.

9729

B.9.e.3 Staff with no qualifications enrolled in an associate degree

Personnel Of B.9.e staff with Enrolled in FCC/Home-Based or Related Degree = Associate.

9729

B.9.e.4 Staff with no qualifications enrolled in studies leading to a non-degree

Personnel Of B.9.e staff with Enrolled in FCC/Home-Based or Related Degree = License/Certificate/Credential.

9729

B.10.a Average teacher salary, Advanced Degree


B.10.b Average teacher salary, Baccalaureate


B.10.c Average teacher salary, Associate


B.10.d Average teacher salary, CDA


B.10.e Average teacher salary, No Qualifications


B.11.a .(1) Average annual salary, Teachers


B.11.a .(2) Average hourly rate, Teachers


B.11.b.(1) Average annual salary, Assistant teachers



4/6/2020

19 of 50

PIR Question #



to Use B.11.b.(2) Average hourly rate,

Assistant teachers PIR - Section B Manual Entry

B.11.c.(1) Average annual salary, Home-based visitors


B.11.c.(2) Average hourly rate, Home-based visitors


B.11.d.(1) Average annual salary, Family child care providers


B.11.d.(2) Average hourly rate, Family child care providers


B.12 - B.15: Counts staff with a PIR Position of Teacher, Assistant Teacher, Home Visitor, and FCC providers. Does not include staff that terminated and were replaced. B.12: Question B.12 is split into (1) Hispanic or Latino origin and (2) Non-Hispanic or Non-Latino origin. A participant will count for B.12 (1) if Is Hispanic = Yes otherwise the participant will count for B.12 (2). B.12.a Race - American Indian or

Alaska Native Personnel Race = American Indian or Alaska Native. 9720

B.12.b Race - Asian Personnel Race = Asian 9720 B.12.c Race - Black or African

American Personnel Race = Black or African American 9720

B.12.d Race - Native Hawaiian or Pacific Islander

Personnel Race = Native Hawaiian or Pacific Islander 9720

B.12.e Race -White Personnel Race = White 9720 B.12.f Race -Biracial/Multi-racial Personnel Race = Biracial/Multi-racial 9720 B.12.g Race - Other Personnel Race = Other 9720 B.12.g.1 Other race comments PIR - Section B Manual Entry B.12.h Race - Unspecified Family

Application Race = Unspecified 9720

B.12.h.1 Unspecified race comments


B.13 Proficient in Non-English Language

Personnel Either the staff member’s second or third language is Proficient. 9728


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PIR Question #



to Use B.13.a Proficient in multiple Non-

English Languages Personnel Both the staff member’s second and third language is Proficient. 9728

B.14.a Proficient in Spanish Personnel, PIR Setup

Second or third language is Proficient and Language is a code that is mapped to Spanish.

9728

B.14.b Proficient in Native Central American, South American, Mexican Languages

Personnel, PIR Setup

Second or third language is Proficient and Language is a code that is mapped to Native Central American, South American and Mexican Languages.

9728

B.14.c Proficient in Caribbean Languages


Second or third language is Proficient and Language is a code that is mapped to Caribbean Languages.

9728

B.14.d Proficient in Middle Eastern & South Asian Languages


Second or third language is Proficient and Language is a code that is mapped to Middle Eastern & South Asian Languages.

9728

B.14.e Proficient in East Asian Languages


Second or third language is Proficient and Language is a code that is mapped to East Asian Languages.

9728

B.14.f Proficient in Native North American/Alaskan Native Languages


Second or third language is Proficient and Language is a code that is mapped to Native North American/Alaska Native Languages.

9728

B.14.g Proficient in Pacific Island Languages


Second or third language is Proficient and Language is a code that is mapped to Pacific Island Languages.

9728

B.14.h Proficient in European & Slavic Languages


Second or third language is Proficient and Language is a code that is mapped to European & Slavic Languages.

9728

B.14.i Proficient in African Languages


Second or third language is Proficient and Language is a code that is mapped to African Languages.

9728

B.14.j Proficient in Other Languages


Second or third language is Proficient and Language is a code that is mapped to Other.

9728

B.14.j.1 Other language comments PIR - Section B Manual Entry B.14.k Proficient in Unspecified

Languages Personnel, PIR Setup

Second or third language is Proficient and Language is blank or a code that is not mapped under PIR Setup.

9728

B.15 - B.18: Counts staff with a PIR Position = Teacher. B.15 Teachers terminated Personnel Teachers whose Termination Date is >= Date last year’s PIR was reported

and <= PIR Enrollment Year End Date, the Rehire Date is empty OR is < the Termination Date.

9725


4/6/2020

21 of 50

PIR Question #



to Use B.16.a Teachers terminated -

Higher compensation Personnel Of B.16 Teachers that have a Termination Reason code equal to one of the

codes mapped to Terminated - Higher compensation in the PIR Setup. 9725

B.16.b Teachers terminated - Change in job field

Personnel Of B.16 Teachers that have a Termination Reason code equal to one of the codes mapped to Terminated - Change in Job Field in the PIR Setup.

9725

B.16.c Teachers terminated - Other

Personnel Of B.16 Teachers that have a Termination Reason code that is blank or not equal to one of the codes mapped to Terminated - Change in Job Field or Terminated - Higher Compensation in the PIR Setup.

9725

B.16.c.1 Teacher turnover comments


B.17 Teachers vacancy 3 months or longer

PIR Section B Manual Entry

B.18 Teachers hired due to turn over

Personnel Teachers whose Initial Hire Date is between the PIR Program start and end dates and Newly Created Position is NOT checked.

9725

B.19 - B.22: Counts staff with a PIR Position = Home Visitor. B.19 Home-based visitors

terminated Personnel Home Visitors whose Termination Date is >= Date last year’s PIR was

reported and <= PIR Enrollment Year End Date, the Rehire Date is empty OR is < the Termination Date.

9725

B.20.a Home visitor - Higher compensation

Personnel Of B.20 Home Visitors that have a Termination Reason code equal to one of the codes mapped to Terminated - Higher compensation in the PIR Setup.

9725

B.20.b Home visitor - Change in job field

Personnel Of B.20 Home Visitors that have a Termination Reason code equal to one of the codes mapped to Terminated - Change in Job Field in the PIR Setup.

9725

B.20.c Home visitor - Terminated - Other

Personnel Of B.20 Home Visitors that have a Termination Reason code that is blank or not equal to one of the codes mapped to Terminated - Change in Job Field or Terminated - Higher Compensation in the PIR Setup.

9725

B.20.c.1 Home-based visitor turnover Comments


B.21 Home visitor vacancy 3 months or longer

PIR Section B Manual Entry

B.22 Home visitors hired due to turn over

Personnel Home Visitors whose Initial Hire Date is between the PIR Program start and end dates and Newly Created Position is NOT checked.

9725

B.23 - B.26: Questions B.23 – B.26 only counts staff on PIRs that have a funding selected that is equal to the staff’s Primary Funding Source. B.23.(1) Family workers Personnel Counts staff where PIR Position(s) Family Worker is checked. 9726 B.23.(2) FCP supervisors Personnel Counts staff where PIR Position(s) FCP Supervisor is checked. 9726 B.23.a .(2) FCP supervisors direct Personnel FCP Supervisors with Works directly with families = Yes. 9726


4/6/2020

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PIR Question #



to Use B.24 Comments on Staff shared

by HS and EHS programs PIR Manual Entry

B.25.a .(1) Family workers -advanced degree

Personnel Family Workers with Highest Level of FCP Education = Related Advanced Degree.

9726

B.25.a .(2) FCP supervisors advanced degree

Personnel FCP Supervisors with Highest Level of FCP Education = Related Advanced Degree.

9726

B.25.b.(1) Family workers -baccalaureate degree

Personnel Family Workers with Highest Level of FCP Education = Related Baccalaureate Degree.

9726

B.25.b.(2) FCP supervisors -baccalaureate degree

Personnel FCP Supervisors with Highest Level of FCP Education = Related Baccalaureate Degree.

9726

B.25.c.(1) Family workers -associate degree

Personnel Family Workers with Highest Level of FCP Education = Related Associate Degree.

9726

B.25.c.(2) FCP supervisors -associate degree

Personnel FCP Supervisors with Highest Level of FCP Education = Related Associate Degree.

9726

B.25.d.(1) Family workers – A family-development-related credential, certificate, or license

Personnel Family Workers where Highest Level of FCP Education = Credential, Certificate, or License.

9726

B.25.d.(2) FCP supervisors - A family-development-related credential, certificate, or license

Personnel FCP Supervisors where Highest Level of FCP Education = Credential, Certificate, or License.

9726

B.25.e (1) Family workers with no qualifications

Personnel Family Workers where Highest Level of FCP Education = Blank, None, or GED or High School.

9726

B.25.e (2) FCP supervisors with no qualifications

Personnel FCP Supervisors where Highest Level of FCP Education = Blank, None, or GED or High School.

9726

B.25.e.1 (1) Family workers with related degree

Personnel Family workers where Enrolled in FCP or Related Program = Degree. 9726

B.25.e.1 (2) FCP Supervisors with related degree

Personnel FCP Supervisors where Enrolled in FCP or Related Program = Degree. 9726

B.25.e.2 (1) Family worker enrolled in studies leading to a non-degree credential

Personnel Family workers where Enrolled in FCP or Related Program = Non-Degree Credential.

9726


4/6/2020

23 of 50

PIR Question #



to Use B.25.e.2 (2) FCP Supervisors enrolled

in studies leading to a non-degree credential

Personnel FCP Supervisors where Enrolled in FCP or Related Program = Non-Degree Credential.

9726

B.26.(1) Family workers with a family-development-related credential

Personnel Family Workers with Completed Family Development Related Credential is checked.

9726

B.26.(2) FCP supervisors with a family-development-related credential

Personnel FCP Supervisors with Completed Family Development Related Credential is checked.

9726

B.27 Total ECD Managers/Coordinators

Personnel Counts staff with a PIR Position = EDC Manager/Coordinator 9770

B.27.a ECD Managers/Coordinators with advanced degree

Personnel Of B.27 staff with ECE or Related Degree = ECE (Advanced) OR Related Field with Experience (Advanced).

9770

B.27.b ECD Managers/Coordinators with baccalaureate degree

Personnel Of B.27 staff with ECE or Related Degree = ECE (Baccalaureate) OR Related Field with Experience (Baccalaureate).

9770

B.27.c ECD Managers/Coordinators with associate degree

Personnel Of B.27 staff with ECE or Related Degree = ECE (Associates) OR Related Field with Experience (Associates).

9770

B.27.c.(1) Enrolled in a baccalaureate degree

Personnel Of B.27.c staff with Enrolled in an ECE or Related Degree Program is checked and the combo box selection = Baccalaureate.

9770

B.27.d ECD Managers/Coordinators with CDA

Personnel Of B.27 staff with ECE or Related Degree = No Degree, Teach for America, or blank AND Preschool CDA OR Infant/Toddler CDA = Has CDA Assessment.

9770

B.27.d.(1) Enrolled in a baccalaureate degree

Personnel Of B.27.d staff with Enrolled in an ECE or Related Degree Program is checked and the combo box selection = Baccalaureate.

9770

B.27.e ECD Managers/Coordinators with no degree

Personnel Of B.27 staff with ECE or Related Degree = No Degree, Teach for America, or blank AND Pre-School CDA DOES NOT = Has CDA Assessment AND Infant/Toddler CDA DOES NOT = Has CDA Assessment.

9770

B.27.e.(1) Enrolled in a baccalaureate degree

Personnel Of B.27.e staff with Enrolled in an ECE or Related Degree Program is checked and the combo box selection = Baccalaureate.

9770


4/6/2020

24 of 50

PIR Question #



to Use B.28 ECD

Managers/Coordinators comments

PIR Manual Entry

Section C - Filter Criteria that will affect this entire section: Participants: Participants that were enrolled at any time during the enrollment year begin and end dates will be counted only once towards any question on the PIR. Additionally, participants will only be included if their funding matches a funding picked on the PIR Setup Tab. You can update the funding for a participant by editing the Enrollment details in the Enrollment Module for the participant, or by using the Enrollment Utility to modify the funding for a group of participants. Pregnant Women: Pregnant women will be included in the PIR if they meet the criteria for participants above and they have a pregnancy record. Questions that state “Children Only” will exclude pregnant women from the count. Families: Families will be included only once on the PIR if they have at least one child enrolled under a funding selected on the PIR Setup Tab. Children in dual-custody situations will have both families show up on the PIR. ChildPlus counts PIR questions related to family once for every participant program term record. If a family has two participants in the same program, ChildPlus will compare their data and will decide how to calculate this question on the PIR as follows:

• If both participants have a No for this question, then the family will be counted as No on the PIR. • If both participants have a Yes for this question, then the family will be counted as Yes on the PIR. • If one participant has a No for this question and the other participant has a Yes, then the family will be counted as Yes on the PIR.

If the family has two or more participants that will count on different PIRs, ChildPlus will count whatever value exists in each participant's record. For example, say a family has two participants (one in HS and one in EHS). The EHS participant has a Yes for the Homeless question and the HS has a No. In this case, the family will count Yes for C.53 on the EHS PIR and No on the HS PIR. C.1.(1) Health insurance begin

enroll PIR Module - Health

Primary Health Coverage at Enrollment is NOT blank OR No Insurance 9706

C.1.(2) Health insurance end enroll

PIR Module - Health

Primary Health Coverage at End of Enrollment is NOT blank OR No Insurance

9706

C.1.a.(1) Primary Medicaid begin enroll

PIR Module - Health

Primary Health Coverage at Enrollment = Medicaid, Children's Health Insurance Program (CHIP), or Combined Medicaid/CHIP

9706


4/6/2020

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PIR Question #



to Use C.1.a.(2) Primary Medicaid end


Primary Health Coverage at End of Enrollment = Medicaid, Children's Health Insurance Program (CHIP), or Combined Medicaid/CHIP

9706

C.1.b.(1) Primary state- only begin enroll

PIR Module - Health

Primary Health Coverage at Enrollment = State-Only Funded Insurance 9706

C.1.b.(2) Primary state- only end enroll

PIR Module - Health

Primary Health Coverage at End of Enrollment = State-Only Funded Insurance

9706

C.1.c.(1) Primary private begin enroll

PIR Module - Health

Primary Health Coverage at Enrollment = Private Health Insurance 9706

C.1.c.(2) Primary private end enroll PIR Module - Health

Primary Health Coverage at End of Enrollment = Private Health Insurance 9706

C.1.d.(1) Primary other begin enroll PIR Module - Health

Primary Health Coverage at Enrollment = Other

9706

C.1.d.(2) Primary other end enroll PIR Module - Health

Primary Health Coverage at End of Enrollment = Other 9706

C.2.(1) No health insurance begin enroll

PIR Module - Health

Primary Health Coverage at Enrollment = No Insurance OR blank 9706

C.2.(2) No health insurance end enroll

PIR Module - Health

Primary Health Coverage at End of Enrollment = No Insurance OR blank 9706

C.3.(1) Pregnant women with insurance begin enroll

PIR Module - Health

Counts pregnant women whose Primary Health Coverage at Enrollment is NOT No Insurance OR blank

9716

C.3.(2) Pregnant women with insurance end enroll

PIR Module - Health

Counts pregnant women whose Primary Health Coverage at End of Enrollment is NOT No Insurance OR blank

9716

C.3.a.(1) Primary Medicaid begin enroll

PIR Module – Health

Primary Health Coverage at Enrollment = Medicaid 9716

C.3.a.(2) Primary Medicaid end enroll


Primary Health Coverage at End of Enrollment = Medicaid 9716

C.3.b.(1) Primary another publically funded insurance begin enroll


Primary Health Coverage at Enrollment = State-Only Funded Insurance 9716

C.3.b.(2) Primary another publically funded insurance end enroll


Primary Health Coverage at End of Enrollment = State-Only Funded Insurance

9716

C.3.c.(1) Primary private begin enroll


Primary Health Coverage at Enrollment = Private Health Insurance 9716


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PIR Question #



to Use C.3.c.(2) Primary private end enroll PIR Module –

Health Primary Health Coverage at End of Enrollment = Private Health Insurance 9716

C.3.d.(1) Primary other begin enroll


Primary Health Coverage at Enrollment = Other

9716

C.3.d.(2) Primary other end enroll PIR Module – Health

Primary Health Coverage at End of Enrollment = Other 9716

C.4.(1) Pregnant women without insurance begin enroll

PIR Module - Health

Counts pregnant women whose Primary Health Coverage at Enrollment = No Insurance or blank.

9716

C.4.(2) Pregnant women without insurance end enroll

PIR Module - Health

Counts pregnant women whose Primary Health Coverage at End of Enrollment = No Insurance or blank.

9716

C.5.(1) Medical care begin enroll PIR Module - Health

Counts children with Have an ongoing source of continuous and accessible routine, preventive, and acute medical care? a t enrollment = Yes.

9707

C.5.(2) Medical care end enroll PIR Module - Health

Counts children with Have an ongoing source of continuous and accessible routine, preventive, and acute medical care? a t end of enrollment = Yes.

9707

C.6.(1) IHS medical services begin enroll

PIR Module - Health

Counts children with Receive medical services through the Indian Health Services? a t enrollment = Yes.

9707

C.6.(2) IHS medical services end enroll

PIR Module - Health

Counts children with Receive medical services through the Indian Health Services? a t end of enrollment = Yes.

9707

C.7.(1) Migrant community health service begin enroll

PIR Module - Health

Counts children with Receive medical services through a migrant community health center? a t enrollment = Yes.

9707

C.7.(2) Migrant community health service end enroll

PIR Module - Health

Counts children with Receive medical services through a migrant community health center? a t end of enrollment = Yes.

9707

C.8: For a participant to count on C.8 they must be enrolled in a program term(s) with a funding source that matches one selected on the PIR Setup, enrollment date for the selected enrollment record falls between the PIR Enrollment Begin Date and End Date, and complete all Non-Dental* Health Events marked as counting for PIR Question C.8 in the Health and Education Requirement Setup for the same program term(s). For program terms to be included in this calculation they must have a Program Term Begin Date that is on or after the Date last year’s PIR was reported and the PIR Enrollment Year End Date. * Health events are considered a Dental events if either Professional Dental Exam (C.19), Oral Health Screening (PIR C.20), or Professional Oral Exam (C.20) is checked under Setup – Module Setup – Health and Education Events in ChildPlus. C.8.(1) Up-to-date schedule of age

appropriate preventive and primary health care, according to the relevant state's EPSDT schedule for

Health Enrollment

ChildPlus calculates C.8 (At Enrollment) based on the selection made in the Calculation Preferences for PIR, Health, and Education Requirements section located in the Health module on the Health Information tab.

9707, 9711


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27 of 50

PIR Question #



to Use well child care (at Enrollment)

• If you select the default option Auto in the How should question C.8 (at Enrollment) be calculated?, ChildPlus will calculate as follows:

ChildPlus will count participants as up-to-date at enrollment for Entry-date based requirements IF all PIR requirements have an Event Date prior to the participant’s Entry Date*, and an Expiration Date that is after the participant’s Entry Date*. If the Expiration Date is empty then the Event Date must occur within the time frame set in the Exclude events that occurred more than X months prior to entry date field in the health requirement setup. *Entry Date is determined by the selection made under What date should Childplus.net use for calculating Health Requirements? located in Services – Health - Health Information ChildPlus will count participants as up-to-date at enrollment for age-based requirements IF:

• The most recent age requirement (s) due prior to the participant’s entry into the program term was completed on or before the participant’s Entry Date. OR

• The first age requirement(s) due after the participant’s entry into the program term was completed on or before the participant’s Entry Date. For example; a participant born on 9/5/2014 has an Entry Date in the current PIR enrollment year of 9/1/2015. The last age-based requirement that was required prior to the participant’s Entry Date is a 9 Month Well-Baby Check. The participant also has a 12 Month Well-Baby Check due that can be done between the ages of 11 months and 13 months. The participant will count for C.8 (at Enrollment) if the 9 Month Well-Baby Check is complete and has an Event Date that is on


4/6/2020

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PIR Question #



to Use or before the Entry Date of 9/1/2015 OR if the 12 Month Well-Baby Check is complete with an Event Date on or before the Entry Date of 9/1/2015 AND after 8/5/2015.

• If you select the option Count, the participant will count regardless of their PIR health requirement completion.

• If you select the option Do Not Count, ChildPlus will not count the participant.

C.8.(2) Up-to-date schedule of age appropriate preventive and primary health care, according to the relevant state's EPSDT schedule for well child care (at End of Enrollment)

Health Enrollment

ChildPlus calculates C.8 (at End of Enrollment) based on the selection made in the Calculation Preferences for PIR, Health, and Education Requirements section located in the Health module on the Health Information tab.

• If you select the default option Auto in the How should question C.8 (at End of Enrollment) be calculated?, ChildPlus will calculate as follows:

For a participant to be counted as up-to-date at end of enrollment for Entry-date based requirements all PIR requirements must be valid:

o At the participant’s Entry Date*, with an Event Date before 8/31/2014 if the PIR Enrollment Begin Date is between 1/1/2014 and 8/31/2014 OR an Event Date before 8/31/2015 if the PIR Enrollment Begin Date is between 9/1/2014 and 12/31/2014. AND

o An Expiration Date that is empty.

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PIR Question #



to Use OR

o An Expiration Date that occurs on or after the participant’s end of enrollment date (end of enrollment date is either the participant’s Drop Date, the Classroom’s End Date, or the PIR Enrollment Year End Date; whichever occurs first).

o *Entry Date is determined by the selection made under What date should Childplus.net use for calculating Health Requirements? located in Services – Health - Health Information

For age-based requirements, the participant only has to complete the last age-based requirement of each health event type that is due before the participant’s end of enrollment date (end of enrollment date is either the participant’s Drop Date OR the classroom’s End Date OR the PIR Enrollment Year End Date). Expiration date is not considered when evaluating C.8 for age-based requirements. For example: if a participant has a 3, 6, and 9 month well baby check due during the program term year, they are only required to have the 9 month well baby check completed to count for C.8.



C.8.a Needs treatment Health ChildPlus calculates C.8.a based on the selection made on the Calculation Preferences for PIR, Health, and Education Requirements section located in the Health module on the Health Information tab.

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PIR Question #



to Use

• If you select the default option Auto in the If the participant is counted for question C.8 (at End of Enrollment), how should C.8.a be calculated?, ChildPlus will calculate as follows: Of the participants that were up-to-date (C.8), count if ANY Health or Education Event (includes monitor only and PIR required health events) that has the Needs Treatment for a Diagnosed Chronic Condition C.8.a checkbox checked, and occurred between the Date last’s PIR was reported and end of enrollment date.

• If you select the option Count, the participant will count for PIR question C.8.a if the enrollment date for the selected enrollment record falls between the PIR enrollment begin date and end date.


C.8.a.1 Receiving treatment Health ChildPlus calculates C.8.a.1based on the selection made on the Calculation Preferences for PIR, Health, and Education Requirements section located in the Health module on the Health Information tab.

• If you select the default option Auto in the If the participant is counted for question C.8.a (at End of Enrollment), how should C.8.a be calculated?, ChildPlus will calculate as follows: Of the participants who were counted for question C.8.a, count the participant for this question if the event that counted towards C.8.a contains at least one action with an Action Type = Treatment, and Treatment Received for a Diagnosed Chronic Condition C.8.a.1 checked. The action must occur between the Date last year’s PIR was reported and the end of enrollment date.

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PIR Question #



to Use • If you select the option Count, the participant will count regardless of

their PIR health requirement completion.


ChildPlus calculates C.9 (a-f) based on the selection made on the Calculation Preferences for PIR, Health, and Education Requirements section located in the Health module on the Health Information tab. C.9.a Anemia treatment PIR Module -

Health • If you select the default option Auto in C.9.a – Received Treatment

for Anemia, ChildPlus will calculate as follows: A participant has a Health Action where Anemia is Checked and the Action Date is after the Date last year’s PIR was reported AND is on or prior to the PIR’s Enrollment End Date.



9707

C.9.b Asthma treatment PIR Module - Health

• If you select the default option Auto in C.9.b – Received Treatment for Asthma, ChildPlus will calculate as follows: A participant has a Health Action where Asthma is Checked and the Action Date is after the Date last year’s PIR was reported AND is on or prior to the PIR’s Enrollment End Date.



9707

C.9.c Hearing difficulties treatment

PIR Module - Health

• If you select the default option Auto in C.9.c – Received Treatment for Hearing Difficulties, ChildPlus will calculate as follows:

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to Use A participant has a Health Action where Hearing Difficulties is Checked and the Action Date is after the Date last year’s PIR was reported AND is on or prior to the PIR’s Enrollment End Date.



C.9.d Vision problems treatment PIR Module - Health

• If you select the default option Auto in C.9.d – Received Treatment for Vision Problems, ChildPlus will calculate as follows: A participant has a Health Action where Vision Problems is Checked and the Action Date is after the Date last year’s PIR was reported AND is on or prior to the PIR’s Enrollment End Date.



9707

C.9.e High lead level treatment PIR Module - Health

• If you select the default option Auto in C.9.e – Received Treatment for High Lead Level, ChildPlus will calculate as follows: A participant has a Health Action where High Lead Level is Checked and the Action Date is after the Date last year’s PIR was reported AND is on or prior to the PIR’s Enrollment End Date.



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PIR Question #



to Use C.9.f Diabetes treatment PIR Module -

Health • If you select the default option Auto in C.9.f – Received Treatment for

Diabetes, ChildPlus will calculate as follows: A participant has a Health Action where Diabetes is Checked and the Action Date is after the Date last year’s PIR was reported AND is on or prior to the PIR’s Enrollment End Date.



9707

C.10: ChildPlus calculates C.10 based on the selection made on the Calculation Preferences for PIR, Health, and Education Requirements section located in the Health module on the Health Information tab. If you select the default option Auto in the How should this participant be counted for the following PIR questions? section for C.10 – BMI Weight Category, ChildPlus will calculate as follows: A participant will count for C.10 if they have a Growth Assessment health event with a Status that counts as complete and a BMI that is greater than zero. If a participant has multiple growth assessments then ChildPlus will count the BMI from the event that occurs closest to the Enrollment Date for the Program Term that is counting for the PIR (Growth Assessments that occur before the participant’s 2nd birthday will be excluded from consideration). This question only calculates for PIR Type(s) = Head Start OR Migrant. If the PIR Type = Migrant, this question will only count participants whose class age is greater than or equal to 3 years. Note: Growth Assessment percentiles will not calculate unless a participant’s Gender is specified. C.10.a Underweight Health BMI is less than 5 %. 9760 C.10.b Healthy Weight Health BMI is greater than or equal 5 % and less than 85 %. 9760 C.10.c Overweight Health BMI is greater than 85% and less than 95 %. 9760 C.10.d Obese Health BMI is greater than or equal to 95 %. 9760 C.11.(1) Immunizations up-to-date


Counts children where Immunization Status at Enrollment = Completed All for Age.

9708

C.11.(2) Immunizations up-to-date end enroll

PIR Module - Health

Counts children where Immunization Status at End of Enrollment = Completed All for Age.

9708

C.12.(1) Immunizations current but have not received all

PIR Counts children where Immunization Status at Enrollment = Up-To-Date. 9708


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PIR Question #



to Use appropriate for age at enrollment

Addendum - Health

C.12.(2) Immunizations current but have not received all appropriate for age at end enroll

PIR Addendum - Health

Counts children where Immunization Status at End of Enrollment = Up-To-Date.

9708

C.13.(1) Immunizations exempt at enrollment

PIR Addendum - Health

Counts children where Immunization Status at Enrollment = Exempt OR Exception/Waiver (Religious/Medical).

9760

C.13.(2) Immunizations exempt at enrollment

PIR Addendum – Health

Counts children where Immunization Status at End of Enrollment = Exempt OR Exception/Waiver (Religious/Medical).

9760

C.14.a Prenatal health care Pregnancy Counts pregnant women where Prenatal health care = Yes. 9740 C.14.b Postpartum health care Pregnancy Counts pregnant women where Postpartum health care = Yes. 9740 C.14.c Mental health intervention Pregnancy Counts pregnant women where Mental health interventions and follow up =

Yes. 9740

C.14.d Substance abuse prevention

Pregnancy Counts pregnant women where Substance abuse prevention = Yes. 9740

C.14.e Substance abuse treatment Pregnancy Counts pregnant women where Substance abuse treatment = Yes. 9740 C.14.f Prenatal education on fetal

development Pregnancy Counts pregnant women where Prenatal education on fetal development =

Yes. 9740

C.14.g Benefits of breast feeding information

Pregnancy Counts pregnant women where Information on the benefits of breast feeding = Yes.

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to Use C.15.a Enrolled first trimester Pregnancy IF Actual delivery date is not empty, then count mothers whose enrollment date

is between Actual delivery date - 9 months and Actual delivery date - 6 months. If the Actual delivery date is empty and the Expected delivery date is not empty, then count mothers whose enrollment date is between Expected delivery date - 9 months and Expected delivery date - 6 months.

9740

C.15.b Enrolled second trimester Pregnancy IF Actual delivery date is not empty, then count mothers whose enrollment date is between Actual delivery date - 6 months and Actual delivery date - 3 months. If the Actual delivery date is empty and the Expected delivery date is not empty, then count mothers whose enrollment date is between Expected delivery date - 6 months and Expected delivery date - 3 months.

9740

C.15.c Enrolled third trimester Pregnancy IF Actual delivery date is not empty, then count mothers whose enrollment date is between Actual delivery date - 3 months and Actual delivery date. If the Actual delivery date is empty and the Expected delivery date is not empty, then count mothers whose enrollment date is between Expected delivery date - 3 months and Expected delivery date.

9740

C.16 High risk pregnancies Pregnancy Counts mothers where High risk pregnancy = Yes. 9740 C.17.(1) Dental care begin enroll PIR Module -

Health Counts children with Have an ongoing source of continuous and accessible routine, preventative, and acute dental care? a t enrollment = Yes.

9708

C.17.(2) Dental care end enroll PIR Module - Health

Counts children with Have an ongoing source of continuous and accessible routine, preventative, and acute dental care? a t end of enrollment = Yes.

9708

C.18 – C.19: This question only calculates for PIR Program Type(s) = Head Start OR Migrant. If the PIR Program Type = Migrant, this question will only count children whose class age is greater than or equal to 3 years. C.18 Preventative dental care PIR Module -

Health ChildPlus calculates C.18 based on the selection made on the Calculation Preferences for PIR, Health, and Education Requirements section located in the Health module on the Health Information tab.

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PIR Question #



to Use Head Start and Migrant programs have varying start and end dates (for example, a Migrant program can start and end within the same calendar year). ChildPlus takes this into account and counts children who have a Dental Event with a status that is considered for requirements using one of these two methods:

• If you select the default option Auto in the How should this participant be counted for the PIR question C.18?, ChildPlus will calculate as follows: If the PIR Enrollment year end date is before October of 2018 ChildPlus counts events that occur

o after the Date last year’s PIR was reported AND o on or before the PIR due date of 8/31/2018 AND o a Status that counts as meeting a requirement AND o Did the child receive preventative dental care? = Yes.

If the PIR Enrollment year end date is on or after October of 2018 ChildPlus counts events that occur

o after the Date last year’s PIR was reported AND o on or before the PIR due date of 8/31/2019 AND o a Status that counts as meeting a requirement AND o Did the child receive preventative dental care? = Yes.

• If you select the option Count, the participant will count for PIR

question C.18, if the enrollment date for the selected enrollment record falls between the PIR Enrollment Begin date and End date.

• If you select the option Do Not Count, ChildPlus will not count the participant for C.18.

C.19 Children dental exam last year

Health ChildPlus calculates C.19 based on the selection made on the Calculation Preferences for PIR, Health, and Education Requirements section located in the Health module on the Health Information tab.

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PIR Question #



to Use Head Start and Migrant programs have varying start and end dates (for example, a Migrant program can start and end within the same calendar year). ChildPlus takes this into account and counts children who have an Event Type = Professional Dental Exam with a status that is considered for requirements using one of these two methods:

• If you select the default option Auto in the How should this participant be counted for the PIR question C.19?, ChildPlus will calculate as follows: If the PIR Enrollment year end date is before October of 2018 ChildPlus counts events that occur

o after the Date last year’s PIR was reported AND o on or before the PIR due date of 8/31/2018 AND o a Status that counts as meeting a requirement

If the PIR Enrollment year end date is on or after October of 2018 ChildPlus counts events that occur

o after the Date last year’s PIR was reported AND o on or before the PIR due date of 8/31/2019 AND o a Status that counts as meeting a requirement

• If you select the option Count, the participant will count for PIR

question C.19, if the enrollment date for the selected enrollment record falls between the PIR Enrollment Begin Date and End Date.

• If you select the option Do Not Count, ChildPlus will not count the participant for C.19.

C.19.a Needs dental treatment Health ChildPlus calculates C.19.a based on the selection made on the Calculation

Preferences for PIR, Health, and Education Requirements section located in the Health module on the Health Information tab.

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PIR Question #



to Use • If you select the default option Auto in the How should this

participant be counted for the PIR question C.19?, ChildPlus will calculate as follows: Of the children in C.19, the number with Needs Treatment - Restoration, Pulp, etc. C.19.a checked on at least one health event with Event Type = Dental and If the PIR Enrollment Year End Date is between 1/1/2016 and 8/31/2016 then ChildPlus will count events with dates after the Date last year’s PIR was reported but before 8/31/2016. If the PIR Enrollment Year End Date is between 9/1/2016 and 12/31/2016 then ChildPlus will count events with dates after the Date last year’s PIR was reported but before 8/31/2017.

• If you select the option Count, the participant will count for PIR question C.19.a, if the enrollment date for the selected enrollment record falls between the PIR enrollment begin date and end date.

• If you select the option Do Not Count, ChildPlus will not count the participant for C.19.a.

C.19.a .(1) Receiving dental treatment Health ChildPlus calculates C.19.a (1) based on the selection made on the Calculation Preferences for PIR, Health, and Education Requirements section located in the Health module on the Health Information tab.

• If you select the default option Auto in the How should this participant be counted for the PIR question C.19?, ChildPlus will calculate as follows: Of the children in C19.a, the number with at least one Action with an Action Date, Treatment Received (Restoration, Pulp Therapy, or Extraction) C.19a.1 checked, for the health event that needed treatment.

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PIR Question #



to Use • If you select the option Count, the participant will count for PIR

question C.19.a (1), if the enrollment date for the selected enrollment record falls between the PIR enrollment begin date and end date.

• If you select the option Do Not Count, ChildPlus will not count the participant for C.19.a (1).

C.19.b Children needing treatment but not received reason

PIR - Section C Manual Entry - PIR Section C

C.20: ChildPlus calculates C.20 based on the selection made on the Calculation Preferences for PIR, Health, and Education Requirements section located in the Health module on the Health Information tab. If you select the default option Auto in the How should this participant be counted for the following PIR questions? section for C.20 – Up to date on preventative and primary oral health care, ChildPlus will calculate as follows: ChildPlus only considers health events for C.20 that are part of a health requirement set and have either the Oral Health Screening (PIR C.20) and/or the Professional Oral Exam (PIR C.20) checkboxes checked. These checkboxes are located in ChildPlus under Setup, Module Setup, and Health Events. A participant will be counted for C.20 if all health events considered for C.20 are completed according to your health requirement set setup. This question only calculates for PIR Type(s) = Early Head Start OR Migrant. If the PIR Type = Migrant, this question will only count participants whose class age is less than or equal to 35 months. C.20 Children up-to-date on

schedule of preventive primary oral health care

Health For a participant to be counted as up-to-date for entry-date based C.20 requirement(s) the event(s) must have:

• An Event Date before 8/31/2015 if the PIR Enrollment Begin Date is between 1/1/2015 and 8/31/2015 OR an Event Date before 8/31/2015 if the PIR Enrollment Begin Date is between 9/1/2015 and 12/31/2015. AND

• An Expiration Date that is empty. OR

• An Expiration Date that occurs on or after the participant’s end of enrollment date (end of enrollment date is either the participant’s Drop

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PIR Question #



to Use Date or the classroom’s End Date OR the PIR Enrollment Year End Date, whichever occurs first.). For C.20 age-based requirements, the participant only has to complete the last age-based C.20 requirement that is due before the participant’s end of enrollment date (end of enrollment date is either the participant’s Drop Date or the classroom’s End Date). Expiration date is not considered when evaluating C.20 for age-based requirements. For example; if a participant has a 12 and 24 month well baby check with a C.20 sub-event due during the program term year, they are only required to have the 24 month well baby check completed to count for C.20.

C.21 Pregnant women dental exam

Pregnancy Counts pregnant women whose Last dental exam is between the date the last PIR was reported and enrollment year end date.

9740

C.22 MH professional hours PIR - Section C Manual Entry C.23.a MH staff consult

PIR Module - Mental Health

Counts children where Consult with program staff about the child’s behavior/mental health? = Yes.

9709

C.23.a.1 MH staff consult three or more times


Counts children where Provide 3 or more consultations with staff during the program year? = Yes.

9709

C.23.b MH staff consult parent PIR Module - Mental Health

Counts children where Consult with parent/guardian about the child’s behavior/mental health? = Yes.

9709

C.23.b.1 MH staff consult parent three or more times


Counts children where Provide 3 or more Consultations with parent/guardian during program year? = Yes.

9709

C.23.c MH assessment PIR Module - Mental Health

Counts children where Provide an individual mental health assessment? = Yes.

9709

C.23.d MH services referral PIR Module - Mental Health

Counts children where Facilitate a referral for mental health services? = Yes. 9709

C.24 Mental health referral outside of HS

PIR Module Mental Health

Counts children where Was the child referred for services outside the program during the year? = Yes.

9709

C.24.a Mental health services received


Counts children where If so, did the child receive mental health services during the program year? = Yes.

9709


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PIR Question #



to Use C.25 Children with IEP

indicating they have been determined eligible to receive special education and related services (Disability services)

Disability - IEP/IFSP

Counts Enrolled children that have an IEP that was open for at least one day between the child’s first Enrollment Date in the Program Term and either the Program Term End Date or the child’s Drop Date. An IEP is considered open between the date of the Initial IEP and the date of an IEP where Was this IEP Renewed or Closed = Closed. This question only calculates for PIR Type(s) = Head Start OR Migrant.

9710

C.25.a.1 Disability services - prior to enrollment


Of the children reported in C.25 the number whose IEP date is before the participant’s Enrollment Date and the IEP was open on or after the Enrollment Date. If a child has multiple IEP records prior to the Enrollment Date, only the one closest to the Enrollment Date will be considered.

9710

C.25.a.2 Disability services - during enrollment year


Of the children reported in C.25 the number whose IEP date is between the participant’s Enrollment Date and PIR Enrollment Year End dates.

9710

C.25.b Disability services - not received early intervention services

Disability - Additional Info

ChildPlus counts any open IEP record that occurred prior to the Program Term End Date, or the child’s Drop Date. If Received Services = No or is Blank, then they will count for C.25.b.

9710

C.26 Disability services - early intervention


Counts Enrolled children that have an IFSP that was open for at least one day between the child’s first Enrollment Date in the Program Term and either the Program Term End Date or the child’s Drop Date. An IFSP is considered open between the date of the Initial IFSP and the date of an IFSP where Was this IFSP Renewed or Closed = Closed. This question only calculates for PIR Type(s) = Early Head Start OR Migrant.

9710

C.26.a.1 Disability services - early invention prior to enrollment


Of the children reported in C.26 the number whose IFSP date is before the participant’s Enrollment Date and the IFSP was open on or after the Enrollment Date. If a child has multiple IFSP records prior to the Enrollment Date, only the one closest to the Enrollment Date will be considered.

9710

C.26.a.2 Disability services - early invention during enrollment year


Of the children reported in C.26 the number whose IEP date is between the participant’s Enrollment Date and PIR Enrollment Year End dates.

9710


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PIR Question #



to Use C.26.b Disability services - early

intervention not received Disability - Additional Info

ChildPlus counts any open IFSP record that occurred prior to the Program Term End Date, or the child’s Drop Date. If Received Services = No or is Blank, then they will count for C.26.b.

9710

C.27: C.27 only includes participants with an IEP. To calculate C.27.a - C.27m(1) ChildPlus will look at the children counted for C.25, find the most recent OPEN IEP record that has a date prior to the Program Term End Date or the child’s Drop Date, and count the child in the appropriate question based on which selected disability type is marks as Primary. If the child has more than disability type marked as Primary the child will count for C.27.1. ChildPlus will count a child for C.27.a – C.27.l(2) if in the same IEP record the Received Services = Yes C.27.a Primary disability is health

impairment Disability Primary Disability Type = Health Impairment 9710

C.27.b Primary disability is emotional/behavioral disorder

Disability Primary Disability Type = Emotional disturbance 9710

C.27.c Primary disability is speech impairment

Disability Primary Disability Type = Speech or language impairment 9710

C.27.d Primary disability is Intellectual disabilities

Disability Primary Disability Type = Intellectual disabilities 9710

C.27.e Primary disability is hearing impairment

Disability Primary Disability Type = Hearing impairment, including deafness 9710

C.27.f Primary disability is orthopedic impairment

Disability Primary Disability Type = Orthopedic Impairment 9710

C.27.g Primary disability is visual impairment

Disability Primary Disability Type = Visual impairment, including blindness 9710

C.27.h Primary disability is learning disability

Disability Primary Disability Type = Specific learning disability 9710

C.27.i Primary disability is autism

Disability Primary Disability Type = Autism 9710

C.27.j Primary disability is traumatic brain injury

Disability Primary Disability Type = Traumatic Brain Injury 9710


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PIR Question #



to Use C.27.k Primary disability is non-

categorical/developmental delay

Disability Primary Disability Type = Other impairment (Non Cat) OR Primary Disability Type = Non-categorical/developmental delay.

9710

C.27.l Multiple disabilities including deaf-blind

Disability Child has more than one disability marked as Primary 9710

C.27.m Primary disability is deaf-blind

Disability Primary Disability Type = Deaf/Blind Impairment 9710

C.28 Newly enrolled children Health/Health Information

ChildPlus calculates C.28 based on the selection made in the How should this participant be counted for C.28 (Newly Enrolled)? field located in the Health module.

• If you select the default option Let ChildPlus calculate the answer ChildPlus will calculate a participant to be “newly enrolled” if the participant has NOT been enrolled in any prior program terms for the same PROGRAM that is being used to count them on the PIR.

• If you select the option Newly Enrolled ChildPlus will count the participant regardless of how many program term records they have.

• If you select the option Not Newly Enrolled ChildPlus will not count the participant.

9709, 9714

C.29: Health Events now have four checkbox options on the Health and Education Events setup screen located in ChildPlus under Setup, Module Setup. The child must have at least one event of each of the Developmental Screening, Behavioral Screening, Sensory - Auditory Screening, and Sensory - Visual Screening event types to be counted towards DSB. This means that a single event can be set up that meets all four of the types, or four individual health event types can be made, depending upon how you want to handle it. C.29 Completed DSB

assessment Health ChildPlus calculates C.29 based on the selection made in If the participant is

counted for C.28, how should question C.29 be calculated? located on the Health Information tab in the Health module.

• If you select the default option, Let ChildPlus calculate the answer using Health Events, ChildPlus will count participants with Health Events that have a Status that is considered for requirements and with Event Date(s) that is on or after the Date screenings started for the PIR year date (located on the PIR Setup screen) within 45 days of the newly enrolled participant’s Entry Date* or Enrollment Date

9709, 9714


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PIR Question #



to Use (whichever is most recent). If a participant drops and re-enrolls, ChildPlus will reset the 45 day count using the re-enrollment date as the beginning date. *Entry Date is determined by the selection made under What date should Childplus.net use for calculating Health Requirements? – For requirements that are due once per program term OR For requirements that are due once per program, located in Services – Health - Health Information

• If you select Count, ChildPlus will count the participant for C.29 regardless of their health events.

• If you select Do Not Count, ChildPlus will not the participant for C.29 regardless of their health events.

C.29.a DSB follow up Health Of those children in C.29, for the event(s) that count for C.29, with Needs Follow-Up assessment - C.29a OR Needs Formal Evaluation - C.29a checked.

9709

C.30 Developmental instrument PIR - Section C Manual Entry C.31 Assessment tool PIR - Section C Manual Entry C.32.a Center-based curriculum PIR - Section C Manual Entry C.32.b Family child care

curriculum PIR - Section C Manual Entry

C.32.c Home-based curriculum PIR - Section C Manual Entry C.32.d Pregnant women

curriculum PIR - Section C Manual Entry

C.33 Staff-child interaction observation tools

PIR – Section C Manual Entry

C.34 Interaction observation tools


Family Information: Only information related to adults with an Adult Status = Primary Adult OR Adult Status = Secondary Adult will be considered for questions; C.38, C.39, C.45, C.46, and C.47. C.35 Families Served Family

Application Counts families with at least one applicant enrolled during the program begin and end on PIR Setup. If a participant is in multiple families, both are included and counted in the PIR counts.

9730


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PIR Question #



to Use C.35.a Two-parent families Family

Application Counts families with Parental Status = Two Parent Family 9730

C.35.b Single-parent families Family Application

Counts families with Parental Status = One Parent Family 9730

C.36.a Two Parent families – Parents

Family Application

Counts families with Parental Status = Two Parent Family and a participant whose Child’s Relationship to the Primary Adult = Biological/Adopted/Step

9731

C.36.b Two Parent families – Grandparents

Family Application

Counts families with Parental Status = Two Parent Family and a participant whose Child’s Relationship to the Primary Adult = Grandchild

9731

C.36.c Two Parent families –Relatives other than grandparents

Family Application

Counts families with Parental Status = Two Parent Family and a participant whose Child’s Relationship to the Primary Adult = Other relative

9731

C.36.d Two Parent families –Foster

Family Application

Counts families with Parental Status = Two Parent Family and a participant whose Child’s Relationship to the Primary Adult = Foster

9731

C.36.e Two Parent families –Other

Family Application

Counts families with Parental Status = Two Parent Family and a participant whose Child’s Relationship to the Primary Adult = Other

9731

C.36.e.1 Two Parent families – Other comments

Family Application

Manual Entry

C.37.a Single Parent families – Mother

Family Application

Counts families with Parental Status = One Parent Family, Primary Adult is Female, and a participant whose Child’s Relationship to the Primary Adult = Biological/Adopted/Step

9731

C.37.b Single Parent families –Father

Family Application

Counts families with Parental Status = One Parent Family, Primary Adult is Male, and a participant whose Child’s Relationship to the Primary Adult = Biological/Adopted/Step

9731

C.37.c Single Parent families –Grandparent

Family Application

Counts families with Parental Status = One Parent Family and a participant whose Child’s Relationship to the Primary Adult = Grandchild

9731

C.37.d Single Parent families – Relative other than grandparent

Family Application

Counts families with Parental Status = One Parent Family and a participant whose Child’s Relationship to the Primary Adult = Other Relative

9731

C.37.e Single Parent families – Foster

Family Application

Counts families with Parental Status = One Parent Family and a participant whose Child’s Relationship to the Primary Adult = Foster

9731

C.37.f Single Parent families – Other

Family Application

Counts families with Parental Status = One Parent Family and a participant whose Child’s Relationship to the Primary Adult = Other

9731

C.37.f.1 Single Parent families – Other comments

Family Application

Manual Entry 9731


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PIR Question #



to Use C.38.a Two-parents both

employed Family Application

Counts two parent families (C.35.a) where MORE THAN ONE adult has Employment status in the list of codes mapped to PIR category Employed on the PIR Setup tab.

9730

C.38.b Two- parents one employed

Family Application

Counts two parent families (C.35.a) where EXACTLY ONE adult has Employment status in the list of codes mapped to PIR category Employed on the PIR Setup tab.

9730

C.38.c Two-parents both not working

Family Application

Counts two parent families (C.35.a) where MORE THAN ONE adult has Employment status in the list of codes mapped to PIR category Unemployed on the PIR Setup tab.

9730

C.39.a Single-parent working Family Application

Counts one parent families (C.35.b) where the Primary Adult has Employment status in the list of codes mapped to PIR category Employed on the PIR Setup tab.

9730

C.39.b Single-parent not working Family Application

Counts one parent families (C.35.b) where the Primary Adult has Employment status in the list of codes mapped to PIR category Unemployed on the PIR Setup tab.

9730

C.40.a Military families PIR Module Counts families where At least one parent/guardian is an active duty member of the United States military = Yes.

9731

C.40.b Military families PIR Module Counts families where At least one parent/guardian is a veteran of the United States military = Yes.

9731

C.41 (1) TANF received at enrollment

PIR Module Counts families whose TANF At Enrollment = Yes 9731

C.41 (2) TANF received at end of enrollment

PIR Module Counts families whose TANF At End of Enrollment = Yes 9731

C.42 (1) SSI received at enrollment PIR Module Counts families where SSI At Enrollment = Yes. 9731 C.42 (2) SSI received at end of

enrollment PIR Module Counts families where SSI At End of Enrollment = Yes. 9731

C.43 (1) WIC services received at enrollment

PIR Module Counts families where WIC At Enrollment = Yes. 9731

C.43 (2) WIC services received at end of enrollment

PIR Module Counts families where WIC At End of Enrollment = Yes. 9731

C.44 (1) SNAP received at enrollment

PIR Module Counts families where Receiving Supplemental Nutrition Assistance Program (SNAP) At Enrollment = Yes.

9731

C.44 (2) SNAP received at end of enrollment

PIR Module Counts families where Receiving Supplemental Nutrition Assistance Program (SNAP) At End of Enrollment = Yes.

9731


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PIR Question #



to Use C.45.a Two-parents both in

training Family Application

Counts two parent families (C.35.a) where MORE THAN ONE adult has Employment status in the list of codes mapped to PIR category Training on the PIR Setup Tab.

9730

C.45.b Two-parents one in training

Family Application

Counts two parent families (C.35.a) where EXACTLY ONE adult has Employment status in the list of codes mapped to PIR category Training on the PIR Setup Tab.

9730

C.45.c Two-parents neither in training

Family Application

Counts two parent families (C.35a) where NONE of the adults has Employment status in the list of codes mapped to PIR category Training on the PIR Setup Tab.

9730

C.46.a Single-parent in training Family Application

Counts one parent families (C.35.b) where the Primary Adult has Employment status in the list of codes mapped to PIR category Training on the PIR Setup Tab.

9730

C.46.b Single-parent not in training

Family Application

Counts one parent families (C.35.b) where the Primary Adult does not have Employment status in the list of codes mapped to PIR category Training on the PIR Setup Tab.

9730

C.47.a Completed Grade level prior to high school graduation

PIR Module Counts families where Grade level in school, prior to high school graduation = Yes.

9731

C.47.b Completed high school or a GED

PIR Module Counts families where High school or was awarded a GED = Yes. 9731

C.47.c Completed an associate degree

PIR Module Counts families where Associate Degree = Yes. 9731

C.47.d Completed a baccalaureate or advanced degree

PIR Module Counts families where Baccalaureate or advanced training = Yes. 9731

C.48 Completed Job Training PIR Module Counts families where Job training program, professional certificate, or license = Yes.

9731

C.49.a Highest degree parent -bachelor or advanced

Family Application

Counts families where the Highest grade completed of the adults is a code in the codes mapped to Bachelors or Advanced Degree on the PIR Setup Tab.

9730

C.49.b Highest degree parent - associate degree

Family Application

Counts families where the Highest grade completed of the adults is a code in the codes mapped to Associate or Adult College Degree on the PIR Setup Tab.

9730

C.49.c Highest degree parent - high school - GED

Family Application

Counts families where the Highest grade completed of the adults is a code in the codes mapped to High School or GED on the PIR Setup Tab.

9730


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PIR Question #



to Use C.49.d Highest degree parent -

less than high school graduate

Family Application

Counts families where the Highest grade completed of the adults is a code in the codes mapped to No High School on the PIR Setup Tab.

9730

C.50 and C.51: C.50 and C.51 are split between Need Identified (C.50 (1), C.51 (1)) and Services Received (C.50 (2), C.51 (2). In ChildPlus if you select Yes in the Need Identified column for Emergency a family will count for C.50.a (1). If you select Yes in the services Received column for Emergency a family will count for C.50.a (2). C.50.a Emergency crisis services PIR Module –

Family Counts family if Emergency = Yes OR Crisis Assistance = Yes OR Food = Yes or Clothing = Yes.

9731

C.50.b Housing assistance PIR Module – Family

Counts family if Housing Assistance = Yes. 9731

C.50.c Mental health services PIR Module – Family

Counts family if Mental Health Services = Yes. 9731

C.50.d ESL training PIR Module – Family

Counts family if English as a Second Language = Yes. 9731

C.50.e Adult education PIR Module – Family

Counts family if Adult Education = Yes.

9731

C.50.f Job training PIR Module – Family

Counts family if Job Training = Yes. 9731

C.50.g Substance abuse prevention

PIR Module – Family

Counts family if Substance Abuse Prevention = Yes. 9731

C.50.h Substance abuse treatment PIR Module – Family

Counts family if Substance Abuse Treatment = Yes. 9731

C.50.i Child abuse and neglect services


Counts family if Child Abuse and Neglect Services = Yes. 9731

C.50.j Domestic violence services PIR Module – Family

Counts family if Domestic Violence Services = Yes. 9731

C.50.k Child support assistance PIR Module – Family

Counts family if Child Support Assistance = Yes. 9731

C.50.l Health education PIR Module – Family

Counts family if Health Education (Including Prenatal) = Yes. 9731

C.50.m Assistance to families of incarcerated individuals


Counts family if Assistance to families of incarcerated individuals = Yes. 9731

C.50.n Parenting education PIR Module – Family

Counts family if Parenting Education = Yes. 9731


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PIR Question #



to Use C.50.o Marriage education


Counts family if Marriage Education = Yes. 9731

C.50.p Asset building services PIR Module – Family

Counts family if Asset Building Services = Yes. 9731

C.51 Families that received at least one service

PIR Module - Family

Counts family that needed (C.51 (1)) or received (C.51 (2)) at least ONE of the services above.

9731

C.52: Number of fathers/father figures who were engaged in the following activities: C.52.a Family assessment PIR Module -

Family Counts participants where Family Assessment = Yes. 9731

C.52.b Family goal setting PIR Module - Family

Counts participants where Family goal setting = Yes. 9731

C.52.c Involvement in child’s Head Start child development experiences

PIR Module - Family

Counts participants where Involvement in child’s Head Start development experiences = Yes.

9731

C.52.d Head Start program governance

PIR Module - Family

Counts participants where Head Start program governance, such as participation in Policy Council or policy committees = Yes.

9731

C.52.e Parenting education workshops

PIR Module - Family

Counts participants where Parenting education workshops = Yes 9731

C.53 Homeless families served PIR Module - Family

Counts families that have Homeless Family = Yes. 9731

C.54 Homeless children served PIR Module - Family

Counts participants that are in a family with Homeless Family = Yes. 9705

C.55 Homeless families acquired housing

PIR Module - Family

Counts families with Acquired Housing during the program year = Yes. 9731

C.56 Number enrolled in foster care

PIR Module Counts participants where Foster care during program year? = Yes. 9760

C.57 Referred by Child Welfare Agency

PIR Module Counts participants where Referred for services by child welfare agency? = Yes.

9760

C.58 Formal Agreements with Child Care Partners


C.58.a # of formal contractual agreements


C.59 Number of LEAs PIR - Section C Manual Entry


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PIR Question #



to Use C.60.a Coordinate services for

children PIR - Section C Manual Entry

C.60.b Coordinate transition services

PIR - Section C Manual Entry

C.61 Formal collaboration with public schools

PIR - Section C Manual Entry

C.61.a # of formal agreement PIR - Section C Manual Entry - Enter 0 for EHS.

C.62 Part C Agencies PIR - Section C Manual Entry C.62.a # of formal agreements PIR - Section C Manual Entry C.63 Child Welfare Agencies PIR - Section C Manual Entry C.63.a # of formal agreements PIR - Section C Manual Entry Comments VENDOR COMM

Vendor comments Updates Prints ChildPlus Version Information - 'Created by ChildPlus ChildPlus Version ' + Version Number + ' on ' + Export Date + ' a t ' + Export Time + '.'

COMM General comments General Comments

Manual Entry

childplus pir calculation guidechildplus pir calculation guide 2019 – 2020 4/6/2020 1 of 50 pir...

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