AIESEC in

Malta Quarter Report

-UoM oGCDP-

Quarter

AIESEC in Malta

TIMELINE

PROGRESS PROJECT ACTIVITIES PLANNED

STATUS COMMENT

DONE INCOMPLETE NOT DONE

Customer Flow – training with TLs

Every single required detail and step which is fundamental in assuring an efficient RAMARE process has been carefully listed down in order to be taught to the TLs, and eventually TMs.

Training with the team leaders started earlier last week; until this point, all TLs know how and why we use Podio and workspaces, how to get back to applicants via e-mail and via Skype call, how to prepare for and do an information session, and how to do a Review Board.

TL coaching Meet each of the 4 TLs individually to discuss fears and challenges they might be facing.

Team coaching Meet each team together for an hour meeting in order to align TMs and TL together.

Times are yet to be scheduled for the following week.

Tracking of Realized EPs

The standard I want to be kept is the following:

Followed upon twice during week 1

Followed upon once between Week 2 and 5

Followed upon twice during week 6

Tisha, S&S TLP has followed up with each EP, and they are being well taken care of by their respective hosting entities.

Information Sessions

An information session is being scheduled specifically with each graduate applying. Due to the rawness of TLs and teams, the ISs are 1on1s, but will increase in invitations/regularity every week.

One information session has been held on the 11/11, followed by a series of RBs. More ISs are being scheduled by TLs during the rest of the current week and the next week. Main focus is on graduates applying.

TLP Induction TLP Induction, team management and feedback session

Scheduled for next Sunday from 1400hrs to 1700hrs. Done in collaboration with TMs. All TLs

AIESEC in Malta

have confirmed their attendance.

Global Citizen Certificates

A Global Citizen certificate was designed by MKT and is to be offered to each EP from the last and current term.

A budget of 15euros was approved by the MC, but the certificates have not as yet been printed. IXP member being given such task during the next week.

Letter of endorsements

Each EP from last term is to be given a letter of endorsement should they want a detailed document to represent their exchange

All EPs were given the opportunity of doing such letter. Around 10 EPs opted for this letter, and all were given back their letters in PDF, inclusive of my signature and additional feedback as per the feedback we received from their hosting LCs.

GOALS

Raises Matches Realizations

QUARTER ACHIEVED 4 2 2

QUARTER GOAL 24 22 20

YEAR GOAL 150 125 100

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20

40

60

80

100

120

140

160

AIESEC in Malta

ANALYSIS Performance Self-Assessment of the Quarter (10 is highest)

1 2 3 4 5 6 7 8 9 10

Explain main achievements

Increase AIESEC and OGCDP awareness on campus

Collaborations with a number of student organizations,

in order to facilitate exchanges for Winter/Summer

Structure of oGCDP is fully manned; Customer flow

training is work in progress.

3 Re-integrations into our LC, 2 of which are team

leaders in oGCDP and one is campaign coordinator for

OGCDP.

Global Citizen Certificates and endorsement letters.

Explain main bottlenecks

Training of team leaders/team members take time,

which is hindering us from being as efficient as I would

like the flow to be.

Our reach to graduates is not as strong as we envisioned

it to be. New channels being tried.

GIS did confuse our processes, and did not help us as

OGCDP or TM for applications, migration of EPs or

recruitment, but has made matters worse for the time

being.

Main conclusions and learning

Only 17days to go for our Winter Peak and thus the

OGCDP team needs to push more than ever.

AIESEC in Malta

Keep an open mind and seek new ways of getting to our

target market i.e graduates

Students are already demanding details for next

Summer’s exchanges, in fact most applicants have

applied for Summer and not for Winter.