www.sastacongress.org.za

SPONSORSHIP& EXHIBITIONPROSPECTUS18 – 20 AUGUST 2015

ICC DURBAN

SASTA 2015 | 2

Invitation / Welcome Message 3

Contact 4 - Congress and Exhibition Organisers - SASTA Coordinator - Stand Builders - Important Congress Dates - Congress Website

Sponsorship Opportunities 5

SASTA 2015 Trade Exhibition 8 - Exhibition Stand: Floor Space - Exhibition Dates

Exhbition Floor Plan 9

Booking Form 10

Terms & Conditions 11

www.sastacongress.org.za

CONTENTS

SASTA 2015 | 3

INVITATION / WELCOME MESSAGE

Dear Exhibitor

The annual SASTA Congress is one of the premier events in the Sugar industry calendar. This event is also acknowledged as one of the leading Sugar Technologists’ events worldwide. SASTA Congress enjoys consistent support from the industry with 550 delegates a�ending the 2014 Congress. Whilst the majority of delegates are from South Africa, SASTA Congress also a�racts representa�ves from other African countries as well as overseas delegates.

The 2015 Congress sees us back in the familiar se�ng of the ICC. This year we welcome two significant changes; the first being a new CoC Chair and the second a new Conference partner. Turners Conferences, are no strangers to the Conference world, and the SASTA CoC are looking forward to this exci�ng new partnership.

The SASTA Council strives to host a Congress of a high standard that both delegates and sponsors/exhibitors are proud to be associated with. Support for the SASTA Congress, through sponsorship and/or the purchase of an Exhibi�on stand, has a direct impact on the quality of the Congress. The income received through sponsorship and exhibi�on sales also allows SASTA to keep its Congress Registra�on Fees as low as is possible. This enables more delegates to a�end Congress which, in turn, provides you, the sponsors and exhibitors, more exposure and networking opportuni�es. There is no doubt that the exhibitors and sponsors at Congress make a significant contribu�on towards the overall success of the event.

SASTA Council values the support received by its exhibitors and sponsors and will acknowledge this at every opportunity throughout the dura�on of Congress.

Sumita RamgareebChair: 2015 Congress Organising Commi�ee

Dear Exhibitors and Sponsors

Once again the SASTA Congress is upon us! For this year’s Congress we are back at the ICC again, having been able to secure suitable dates for our event at this venue.

As we have men�oned on numerous occasions, the SASTA Trade Exhibi�on is a very important feature of our Congress, as it allows us to not only reduce delegate registra�on costs through the sponsorship and exhibi�on income, but the event itself serves to a�ract both visitors and delegates to the Congress.

For the exhibitor there are also a�rac�ons;• The exhibi�on allows for the promo�on of the par�cipa�ng companies’ products to current and poten�al clients.

• It provides the opportunity to network with clients as well as other influen�al people within Industry.

As has become customary, the exhibi�on floor plan is designed to allow for the maximum exposure of our exhibitors and their products to the delegates a�ending the Congress. Food tables, tea/coffee and the bar serving areas have been strategically placed to encourage the movement of visitors past the exhibi�ons.

The SASTA Congress is regarded interna�onally as one of the best Sugar Industry events of this type, and there is no doubt that our Exhibi�on contributes substan�ally to this view.

Our sincere thanks and apprecia�on to all our Exhibitors and Sponsors

Paul SchornExhibi�on Co-ordinator

SASTA 2015 | 4

Congress and Exhibition OrganisersCatherine TaylorTurners Conferences & Conven�ons (Pty) LtdPO Box 1935, Durban, 4000

Telephone: +27 (0) 31 368 8000Fax +27 (0) 31 368 6623Email Catherinet@turnergroup.co.za

SASTA CoordinatorPaul Schorn Email Paul.Schorn@tongaat.com

Stand BuildersExhibi�on Stands & EventsDavid Naidoo

Telephone +27 (0) 31 368 7580Email david@estands.co.za

Important Congress DatesBuild Up of Exhibi�on 17 August 2015Break Down of Exhibi�on 20 August 2015Congress Dates 18 – 20 August 2015Early Registra�on Deadline 16 May 2015Standard Registra�on Deadline 25 July 2015Late Registra�on Deadline 20 August 2015

Congress WebsiteThe official website will be updated on a con�nuous basis withdetails of the programme, registra�on and social events.

www.sastacongress.org.za

CONTACT

SASTA 2015 | 5

SPONSORSHIP OPPORTUNITIES

All costs are inclusive of VAT.

Authors Dinner R40 000 The Congress Dinner will take place on 19 August 2015. 120 Authors / Speakers and invited guests will a�end this event. The sponsor of this item will be en�tled to the following:

• Sponsor may display 3 pop-up banners inside the venue. All banners are subject to approval of the commi�ee and the venue • Complimentary admission for 6 guests or sponsoring company’s representa�ves• Sponsor’s logo will appear on the holding slides in the session venues and on the website • Sponsor’s logo will be printed on the menus • Sponsoring company may insert a flyer into the congress bag (sponsor to supply)• Sponsor may also supply a gi� for each place se�ng bearing the company logo

Congress Bags R22 000 Exclusive sponsorship of the Congress bags has some of the highest exposure possible. Bag design is subject to commi�ee approval.

R22 000 Naming rights only(650 bags with logos to be supplied by sponsor or can be sourced by the organiser for the sponsor)

• Company name / logo and SASTA logo will appear on the bag • Sponsor’s logo will appear on the website

Congress Bag Inserts R2 300Opportuni�es exist for Companies to print and supply one A4 sized double-sided, single page, adver�sement or product placed in the Congress bag. The documents are to be delivered to the PCO by a specified date.

Congress Lanyards R17 500A Sponsor will have the exclusive high-profile opportunity to provide approved lanyards displaying their name and logo for distribu�on to delegates with their Congress badges. (Subject to Commi�ee aproval)

• Company name / logo and SASTA logo will appear on the lanyard • Sponsor’s logo will appear on the website

Gobos (wall projections) R7 000/day Gobos can be arranged in the exhibi�on area. The Congress will project the image for one full day in a loca�on to be discussed with the sponsor.

• Sponsor’s logo will appear on the website

SASTA 2015 | 6

Keynote Speaker R10 000 The Sponsor may contribute to the travel, accommoda�on and subsistence costs of our Keynote Speakers, subject to approval of SASTA, and the Programme Commi�ee, and the Speaker.

• Sponsor will be acknowledged a�er the appropriate Keynote Lecture, on the website and in the Congress Booklet in a space rela�ve to the no�ce of the respec�ve speaker.

Pocket Programme R5 000The daily pocket programme will be distributed with the delegate badge and given to all a�endees.

• Sponsor’s logo will be printed on the programme and appear on the website

Product on the Table R2 500/dayThe sponsor will supply product to be used during tea / coffee and lunches on the 18, 19 and 20 August 2015.

All catering will take place in the Exhibi�on Hall. • Sponsor may provide 1 pop-up banner to brand one of the catering areas. The banners are subject to approval of the venue and the Commi�ee• Sponsor’s logo will appear on the website

Plenary Branding Rights R20 000/daySponsors may choose to support the plenary taking place during the Congress. This is an excellent opportunity for your company to a�ach your branding to the plenary. This does not include the Opening Session.

• Sponsor’s logo will appear on the holding slide before and a�er the presenta�ons, • Sponsor may insert a flyer into the congress bag (sponsor to supply)• Sponsor’s logo together with the SASTA logo will appear on banners which will be placed in the venue (sponsor to supply banner).• Sponsor’s logo will appear on the website

Poster Area Branding R10 000The sponsor has an opportunity to sponsor the Poster Area. The posters will be located in the exhibi�on hall.

• Sponsor can place 4 banners in the poster area• Sponsor’s logo will appear on the website

Registration Desk Branding R10 000The sponsor will have exclusive opportunity to put their logo onto the Registra�on desk. (Subject to Commi�ee aproval)

• Sponsor’s logo and the SASTA logo will appear on the registra�on infrastructure• Sponsor’s logo will appear on the website

SPONSORSHIP OPPORTUNITIES

SASTA 2015 | 7

SPONSORSHIP OPPORTUNITIES

Session Branding R2 500/sessionSponsors may choose to support the breakaway sessions taking place. This is an excellent opportunity for your company to a�ach your branding to a breakaway session that has content relevant to your area of exper�se.

• Sponsor’s logo will appear on the holding slide before and a�er the presenta�on.• Sponsor’s logo will appear on the website

Speaker Prep Room R7 000 A Speaker’s Room will be available at the mee�ng venue for speakers and abstract presenters to review their presenta�ons, and it will be located in the registra�on area.

• Sponsor’s logo will be displayed as a screensaver on each worksta�on• Sponsor can display 2 banners outside the room (supplied by sponsor)• Sponsor’s logo will appear on the website

Stationery R1 000 – R2 000Pens & Wri�ng Pads can be branded.

• R1 000 Naming rights on pens (sponsor to supply 600)• R2 000 Naming rights on wri�ng pads (sponsor to supply 600)• Sponsor’s logo will appear on the website

Welcome Reception R20 000 The Welcome Recep�on will take place on 18 August 2015 in the Exhibi�on Hall.

The Sponsor of this item will be en�tled to the following: • Sponsor may display 6 pop-up banners inside the venue.• Sponsor’s logo will appear on the Congress website rela�ve to the no�ce of the Welcome Recep�on.• Sponsor may also supply cups, napkins and other items bearing your company or product logo for use at the event.

SASTA 2015 TRADE EXHIBITION

ICC DURBAN 18 – 20 AUGUST 2015

A Trade Exhibi�on and Poster Display will be held in conjunc�on with the SASTA Congress, from 18 – 20 August 2015. The Exhibi�on will take place in Hall 5ACD and Hall 6.

Exhibition Stand: Floor SpaceAll stands are 3m x 3m and include a shell scheme package.

Gold R32 500Silver R28 800Blue R25 300Red R21 700

The stand price includes:Shell Scheme (Octanorm)Fascia with company name (20 le�ers)One table and two chairsTwo spotlights behind fascia boardOne Plug pointCompany lis�ng in the Congress Booklet (40 words)Two delegate registra�onsCarpe�ngGeneral Exhibit Hall security serviceDaily cleaning of the public areasTea, coffee and a light lunch daily

Exhibition DatesBuild Up 17 August 2015 14h00 – 20h00Exhibi�on Times 18 – 19 August 2015 08h30 – 17h00 20 August 2015 08h30 – 16h00Breakdown 20 August 2015 16h30

SASTA 2015 | 8

SASTA 2015 | 9

EXHIBITION FLOOR PLAN

BOOKING FORM

SASTA 2015 | 10

Please complete and return to Turners Conferences, a�en�on Catherine TaylorTel: +27 31 3688000, Fax: +27 31 3686623, Email: Catherinet@turnergroup.co.za

COMPANY DETAILS

COMPANY

Contact Person Posi�on

Membership No.

VAT No.

Address Zip Code

City Province Country

Cell No. Office Telephone

Email

Fascia Name

Exhibit Space

Booth Number/s 1st Choice 2nd Choice 3rd Choice

Sponsorship of Events and Catering

Welcome Recep�on Author’s Dinner Product on the Table

Sponsorship Opportuni�es

Congress Bags Congress Bag insert Congress Lanyards Gobos

Keynote Speaker Pocket Programme Poster Area Plenary Branding

Registra�on Desk Session Branding Speaker Prep room Sta�onery Pens

Wri�ng Pads

Other (specify):

ORDER SECTION

Sponsor Value R Exhibitor Value R

Sub Total R Add 14% VAT R Grand Total R

I am aware of the financial and administra�ve condi�ons for Sponsors and Exhibitors and agree to abide by those condi�ons.

Signature

Name Date

Bank Transfers to: Turners Conferences and Conven�on Pty Ltd-SASTA First Na�onal Bank Durban Branch, Branch Code 221426, Account No. 62520426380

Payment of 50% of the total Sponsor/ Exhibitor value selected must accompany this form to secure the booking. The remaining 50% by 1st June 2015. Requested devia�ons from this plan can be discussed.

SASTA 2015 | 11

TERMS AND CONDITIONS

Terms and Conditions of Application and Contract

Exhibition Policy• Exhibi�on space will only be confirmed once the exhibitor’s applica�on form has been completed and payment has been received in full.• Exhibi�on space is allocated on a first come first served basis.• All exhibitors will be given a shell scheme stand. If you wish to build a custom stand, you are requested to no�fy the organisers.• All custom stand builders are required to submit stand designs and plans for sign off by the organisers and safety officer.

Terms of Payment• 50% deposit invoice will be issued on receipt of Applica�on Form and Contract • Final balance invoice will be issued 1st June 2015 • All invoices must be se�led within 30 days, non-receipt of payments may result in release of reserved items

Cancellation Policy• All cancella�ons must be made in wri�ng to the Congress Secretariat and the following cancella�on policy will be enforced: • 10% of the contract price if cancella�on is received up un�l 4 months before the start of the Congress • 50% of the contract price if cancella�on is received up un�l 3 months before the start of the Congress • 100% of the contract price if cancella�on is received less than 2 months before the start of the Congress

Exhibition LayoutThe Organisers reserve the right to change the exhibi�on floor layout if necessary. The Organisers reserve the right in unforeseen circumstances to amend or alter the exact site of the loca�on of the exhibi�on and/or stand and the Exhibitor undertakes to agree to any altera�on to the site or the space re-allocated by the Organisers.

LiabilityThe Organisers accept no responsibility for any damages if the sponsored event is not performed because of any obstacle or hindrance outside the control of the Organisers, which the Organisers could not reasonably have foreseen when signing this contract and which the Organiser could not have avoided at a reasonable effort or cost.

Such obstacles and hindrances include, but are not limited to, the outbreak of war, civil riots, governmental or other obstacles for the freedom of travel, union ac�ons, natural disasters, fire, flooding and any other circumstances that fall within the meaning of the above.

Congress Secretariat

Please contact Gill Slaughter at gills@turnergroup.co.za for further information

or visit the SASTA Congress website atwww.sastacongress.org.za