sponsorship packet - shpe osu · • logo on website and social media • resume book and • usb...

SPONSORSHIPPACKET

2019-2020

Changing LivesEmpowering Communities Changing the World

Society of Hispanic Professional Engineers

The Ohio State University

Dear Potential Sponsor2

Dear Potential Corporate Sponsor

On behalf of the student chapter of the Society of Hispanic Professional Engineers (SHPE) at The Ohio State University, we would like to invite you to become one of our company sponsors as we enter the 2019-2020 academic year. We strive to continue to have a positive impact on not only our members, but our local and national communities as well.

Our sponsorship packet outlines our events and goals for this upcoming year and is a means of informing you on different ways you and your company can partner with our chapter. SHPE at OSU will have various opportunities for corporate involvement and sponsorship this year, such as: professional development workshops, national and regional conferences, student and professional socials, and outreach programs. Sponsors have priority scheduling for all our programs and activities, thus increasing exposure to our chapter, its members, the College of Engineering, and The Ohio State University.

Locally and nationally recognized, SHPE at OSU has proven to be an outstanding organiza-tion to its sponsors and its community. SHPE at OSU has been recognized by The Ohio State University and the College of Engineering as one of the most influential and diverse STEM related organizations. The 2018 and 2019 Diversity, Enhancement, and Inclusion Awards were awarded to SHPE at OSU by the College of Engineering for our organization’s remarkable engagement with minority students in a means of promoting diversity within the entire OSU community. In addition to this, SHPE at OSU was also awarded the 2018 Outstanding Stu-dent Organization Award which is given to only the best organizations as a reward for the academic excellence and leadership spirit its members portray on a daily basis. This award also celebrates the organization’s commitment to serve its community and boost its members’ professional development. For the past 5 years SHPE at OSU has consecutively been awarded the Regional Blue Chip Award from SHPE National as a representation that our chapter helps grow and enrich its members through academic, chapter, professional, and leadership devel-opment, as well as community outreach.

An investment in SHPE at OSU will help us mold a means for members to develop both per-sonally, professionally, and academically while establishing an ongoing relationship with your company. If you have any questions or would like further information, please feel free to con-tact the Director of Finance via phone at (216) 370-0707 or via e-mail [email protected]

Best Regards,

Karen SantosPresident, 2019-2020

Alex MoralesDirector of Finance, 2019-2020

Table of Contents 3

CONTENT

Dear Potential Sponsor

Who We Are

2019-2020 Executive Board

Demographics

Spronsorship Levels

Custom Sponsorship

Autum 2019 Calendar

Spring 2020 Calendar

Detailed Calendar Events

Company Contribution Form

Connect With Us

Page 2

Page 4

Page 5

Page 6

Page 7-11

Page 12

Page 13

Page 14

Page 15-19

Page 21

Page 22

Media Sponsorship Proposal4

Who We AreOriginally named CHEA, Council of Hispanics in Engineering and Architec-ture, and afterwards OHSEA, Organization of Hispanics Students in Engineer-ing and Architecture, it was not until 2003 that SHPE became official by its name, the Society of Hispanic and Professional Engineers.

Since its inception, SHPE has worked closely with the Office of Diversity, Out-reach and Inclusion in the College of Engineering, and has collaborated with other university units in order to provide members with the best resources for their academic, professional, and personal development. This has allowed our members to experience a wide range of activities such as resume building workshops, tours of local engineering companies, and networking with engi-neering recruiters throughout various companies.

As a cultural organization, the chapter has maintained an atmosphere of pride in heritage and acceptance of people from all backgrounds. SHPE at OSU has also made significant progress in its community through outreach programs such as STEM Challenge, Dia de Ciencias and our Holiday Toy Drive. SHPE at OSU is developing and succeeding all while continuing to look for ways to fulfill the SHPE mission by changing the lives of Hispanic individuals through STEM fields.

Community Leadership ProfessionalOutreach Development Development

Mision

Vision

SHPE changes lives by empowering the Hispanic Community to realize their fullest potential through STEM awarness, access, support and development.

Academic ChapterDevelopment Development

SHPE’s vision is a world where Hispanics are highly valued and influential as the leading innovators, scientist, mathematicians, and engineers.

2019-2020 Executive Board 5

2019-2020 Executive BoardWe are very excited to welcome eight new faces to this years executive board

President

Karen Santos

Industrial & Systems

Engineering

Vice President

Melina Willis


Engineering

Director of Finance

Alex Morales

Electrical & Computer

Engineering

Stephanie Saldaña

Civil Engineering

Jacob Garcia

Aerospace Engineering

Dora de Melo

CivilEngineering

Victor Reveron

MechanicalEngineering

Luis Mercedes

Computer Science &

Engineering

Juan Sanchez

Mechanical Engineering

Omer Alrefaai

Computer Science &

Engineering

JayR Padilla

Chemical Engineering

Michael Seidle

Computer Science &

Engineering

Lisa Barlcay

Senior Director of Diversity ,

Outreach and Inclusion

Secretary

Academic Chair Ambassador Conference Chair

Co-Chapter Development Co-Chapter Development Co-Community Outreach Co-Community Outreach

Marketing Advisor

Demographics6

14.3%

12.9%15.7%

20.0%

PAST INTERNSHIPS & CO-OPS

YEAR MAJOR

BY GENDER

Aeronautical & Austronautical

Aviation

Biomedical

Chemical

Civil

Computer Science

Electrical & ComputerEnvironmental

Food, Agriculture, & Biological


Mechanical Undecided (ENGR)

Other

First Year Students

Second Year Students

17.9%

17.9%

Fourth Year Students

Fifth Year+ Students

Graduate Students

Third Year Students

10.7%

7.1% 5.7%

1.4%

7.1%

4.3%

8.6%

1.4%

1.4%2.9%

4.3%

Total Active Members: 56 StudentsAverage General Body Meeting Attendance: 30 Members

26.8%

19.6%

LanganIntelCisco

Systems

3M

AnnheuserBusch

Eaton

JohnDeere

Johnson ControlsCaterpillar Inc.

ArcelorMittal

DTE Energy

Invacare

Harris

Vetiv Turner

P&G

EatonJohn Deere

JohnDeere

Eaton

Delta Airlines

P&GPratt & Whitney

JohnDeere

Ford

Texas Instruments

Frito Lay

GEL3

3M

Kimley- Horn

JOANNAmerican Structurepoint

GE Aviation

Amazon

Eaton

E. & J Gallo Winery

Boeing

AEPHoneywell

General Mills

35%

65%

Female

Male

Male

Sponsorship Levels

Sponsorship Levels8

Scarlet and Gray Sponsor

SignatureOpportunities

PromotionalOppurtunities

• Resume Book/USB Drive

• Logo on Website and Social Media

• Recognition at Outreach Events

(Logo on event t-shirts)

• Meeting, Info Session or Workshop • Social Event • Invitation to the Networking Brunch • Invitation to STEM Outreach Events • Invitation to Holiday Toy Drive Fiesta • Invitation to the Minority

Engineering Program Banquet • Priority date for Choosing Meetings

& Socials

Contribution

$5000+

Sponsorship Levels 9

Gold Sponsor

Contribution

$4,999-$3,000


• Meeting, Info Session, Workshop or

Social Event

• Invitation to Networking Brunch

• Invitation to STEM Outreach events

• Invitation to Holiday Toy Drive Fiesta



• Resume Book and

• USB Drive

• Recognition at Outreach Events

(logo on event t-shirts)

Sponsorship Levels10

Silver Sponsor

Contribution

$2,999-$2000


• Meeting, Info Session or Workshop

• Invitation to the Networking Brunch

• Invitation to STEM Outreach Events




Sponsorship Levels 11

Bronze Sponsor

Promotional Oppurtunities

Contribution

$1,999-$500



Media Sponsorship Proposal12Sponsorship Levels 12

Custom Sponsorship

Our Director of Finance, Alex Morales, will work closely with you to coordinate any custom sponsorship ideas.

If any questions or concerns arise, please do not hesitate to contact us via our

Director of Finance,

Alex Morales at [email protected]

Your company may also choose to contribute as a custom sponsor. Custom spon-sorships are an excellent way for companies to get involved with SHPE at OSU in a unique way that fits them. Below is a list of opportunities that a custom sponsorship may entail, however, this list is not exhaustive. SHPE at OSU will be more than hap-py to work with your company to design a package that works best for you and may include: The possibilites are endless

• Hosting a company tour

• Fund and host an event of your choosing

• Develop and lead a project team

• Participate in service events

• Become a key sponsor at our annual Networking Brunch

• Sponsor student trips to the National Convention in Phoneix, Arizona

• Hosting a professional development workshop

Corporate Corporate 13Autum 2019 Calendar13

Autumn 2019

S M T T SF1 2

43

5 6 7 8 911

1012 13 14 15 16

1817

19 22 2325 26 27 28 29 31

August

242120

September

1 2 4 5 68 9 10 11 12 1315

1416 17 18 19 2023 24 28

29 30

73

21272522 26

S M T T SF

October

3 4 57 8 9 10

13 14 15 16 17 1821 22 23 24 2628 29 30 31

1 2

2725

1920

1211

S M T T SFNovember

13

24 5 6

13 14 1518 19 20

24 25 26 27 28 30

121198716

17 23222129

S M T T SF

December

2 3 4 6

1514

16 17 18 19 2022

2123 24 25 26 27 28

29 30 31

51098

7111 12 13

S M T T SFGeneral Body Meeting

Networking Brunch

Engineering Expo

Final Exams

No Classes

Exam Study Tables

Social

Dia de Ciencias

SHPE National Convention

Holiday Toy Drive Fiesta

Media Sponsorship Proposal14Spring 2019 Calendar 14

Spring 2020

Final ExamsExam Study TablesNo ClassesGeneral Body Meeting

2 35

46 7 8 9 10

1211

13 14 15 16 1719

1820 23 24

26 27 28 29 30 31

January

1

21 22 25

S M T T SF1

2 43 5 6 7 89 1110 12 13 14 1516 1817 19 2223 25 26 27 28 29

February

20 2124

S M T T SF

21 3 4 5 6 798 10 11 12 13 14

1615 17 20 2123 24 25 26 27 28

March

18 192229 30 31

S M T T SF3 4

65 7 8 9 10 111312 14 15 16 17 182019 21 24 2527 28 29 30

April

2

22 2326

1S M T T SF

213 4 5 6 7 98

10 11 12 13 14 161517 20 21 2324 25 26 27 28

May

18 19 2231

S M T T SF

Corporate Corporate 15Detailed Calendar Events15

Detailed Calender EventsGeneral Body Meetings

General body meetings are held bi-weekly and are used to relay updates to members and host company workshops. The workshops would run between 1 hour to 1.5 hour in length; in the past some topics covered included: business etiquette, interview prep, case study practice, internship/full-time opportunities, tech talks, and more. Sponsors would be advertised before, throughout and after the meeting through social media.

Who Should Participate

Our socials are a way for students to get know each other and bond outside of their academics while building a community among the

chapter. Socials can range from intramural sports, restaurant outings, arts and crafts, game nights, zoo visits and more. Some company sponsors also have the opportunity to create their own socials with the students.

Although our socials are catered to our students we also have profession-al Happy Hours open to students (21+), staff, faculty and of course our

industry partners which gives our members the opportunity to informally network and get to know our professionals

*Disclaimer: Sponsorship money will not be utilized to purchase alcoholic beverages.

Networking Brunch

This event will take place on the weekend before the Ohio State Fall Engineering Expo. This is an opportunity for our

members to learn how to present themselves and network in a professional setting. During this event, members and spon-

sors will share ideas and make connections while enjoying a Saturday Brunch. Our event includes resume reviews, speed

networking, elevator pitch practice and a Q&A panel.

Total Cost $900

Meeting Count(per semester) 6 Food & Drinks (per meeting) $150

Food & Drinks $135

Total Cost $150

Supplies $15

Number of Events Planned 9

Total Cost $1,350

Average Attendees 15Average Cost per Attendee $10

Chapter Development Events (Socials)

Media Sponsorship Proposal16Detailed Calendar Events 16

Our Holiday Toy Drive Fiesta raises awareness about the struggles fami-lies may experience, specifically during the Holiday Season. We host an evening of raffles, games, and contests for our attendees. Admission to the event is a monetary donation or a new, unwrapped toy. We invite not only students and staff from the University but professionals and local community members to attend the celebrations. The funds and proceeds previously have gone to the Ohio Hispanic Coalition for their traditional cultural celebration of Three Kings Day. However, this year we are looking to expand and partner with other Hispanic Organizations in Columbus in efforts to create multiple partnerships within the greater Columbus Community that coordinate with SHPE’s mission to improve

Hispanic communities through access, support, and development.

Total Cost $800

Food & Drinks $500Supplies $300

SHPE at OSU will be collaborating with the Society of Women En-gineers and the National Society of Black Engineers to host our second annual etiquette luncheon. This event is a way for students to become more aligned and accustomed to proper table man-ners as meals are a common part of both the job search process and working with clients in the business world. During this event, students will learn proper dining etiquette led by an etiquette con-sultant who will teach students how to leave a favorable impres-

sion when in a professional environment.

Total Cost $3,350

Food & Drinks $1,350Venue Res. $1,150

The 2016-2017 Executive Board created the MentorSHPE Pro-gram which is an interactive, personal, and effective way to en-sure the success of individuals seeking to grow in their education, careers, and personal life. Mentors will receive training to guide younger students to become familiar with our campus, aid them in planning a tentative schedule of courses for each semester, and provide advice to gain skills, perspective, and experience to

be successful.

MentorSHPE

Event Appetizers $60MentorSHPE Olympics $130

SHPE National has gone through a re-branding of the entire organi-zation. Due to this, SHPE at OSU is required to follow new branding conditions which means we must purchase new marketing material in order to align with the national organization as a whole. We will be purchasing a new banner which will be displayed at all SHPE events and general recruiting events. We will also be purchasing SHPE at OSU polos which will be worn by our members at our pro-

fessional geared events.

Marketing

Polos $550 Banner $100

Total Cost $190 Total Cost $650

Ettiquette LuncheonHoliday Toy Drive Fiesta

Etiquette Consultant $850


In celebration of Hispanic Heritage Month, SHPE at OSU hosts Día de Ciencias (Day of Sciences). The purpose of hosting this event is to spread STEM awareness to high school students who might not have considered furthering their education by following a STEM path. Stu-dents are introduced to our industry partners who present career op-portunities in STEM and help us lead various workshops throughout the day. One of the unique elements to Dia de Ciencas is that this day is also for our attendees parents. We provide college readiness workshops in both English and Spanish. This is a way for parents to understand what the college application process entails. We touch on standardized testing (SAT/ACT), the common application, finan-cial aid and other resources that can assist in funding their children’s college education. The workshops are kept up to date from the help of the college’s Diversity Recruitment team and the Latinx Space for

Enrichment and Research (LASER).

This is SHPE at OSU’s largest outreach event where we travel out to the greater Columbus community and provide middle school students with further exposure to the engineering field. This past spring we partnered with the National Society of Black Engineers to expand our activities and reach out to a wider range students.

The middle school students partake in hands-on engineering activities related to a multitude of engineering disciplines. This gives a more in-depth understanding as to what engineering is all about and gives students an opportunity to speak with current engineering students and company volunteers about

what college and professional work is like. SHPE at OSU allows company sponsors the opportunity to organize their own events

for the children as well.

STEM ChallengeTotal Cost $1510

Activity Materials $500T-Shirts (x1) $20

Expected Students 35Prizes (x4) $80

Total Cost $1955

Activity Materials $500Food & Drinks $375

Expected Students 50T-shirts (x1) $20

Prizes (x4) $80

Día de Ciencas (Science Day)

STEM Challenge

Food & Drinks $300

Media Sponsorship Proposal18Detailed Calendar Events 18

This is the largest Hispanic technical and career convention in the nation. It brings students and corporations together to share innovative ideas, talents, and career opportunities. SHPE at OSU has found this convention to be incredibly valuable and has been able to send students to this convention every year thanks to the help of our corporate sponsors. In 2019, the SHPE National Con-vention will be held in Phoneix, Arizona. Members attend one of a kind workshops over academic and professional development, network with professionals/corporate representatives, and seek employment at a career fair that features over 300 participants. Our members participate in full force and make their presence felt among the multitude of attendees from all over the nation.

During the convention select attendees compete in design competitions such as the 24-hour Extreme Engineering Design

competition and Hackathons.

SHPE National Convention

SHPE stages 7 regional leadership development conferences on a yearly basis for the leadership of the SHPE student chapters to im-prove their organizational, managerial, and technical skills. RLDC is also where chapters who have excelled during the academic year are awarded and are recognized for their achievements. This past Spring, SHPE at OSU was awarded the Region 6 Blue Chip Award for successfully implementing SHPE’s five pillars: Academic Devel-opment, Chapter Development, Community Outreach, Leadership

Development, and Professional Development.

Regional Leadership Development Conference

For over 30 years, the National Institute for Leadership Advancement (NILA) has been SHPE’s premier program for developing its members into relevant, responsible, and skilled leaders to ensure that Hispanics are represented as influential and capable drivers in the STEM work-force, the Hispanic community, and the nation. NILA is designed to teach and inspire newly-elected students and professional chapter

executive board members with the resources for leadership and chap-ter development. SHPE’s leaders enable program success at the local, regional, and national levels, supporting SHPE’s national strategy and

mission: an empowered Hispanic community that realizes its fullest potential and impacts the world through STEM awareness, access,

support, and development. This year corporate sponsors are helping to send two officers from our chapter to attend NILA which will be

held in Phoenix, Arizona.

National Institute for Leadership Advancment

Total Cost $850

Travel $425Registration $425

Expected Members 15

Total Cost $13,150

Lodging (per student) $150

Chapter Dinner $400Transportation (per student) $450

Registration (per student) $250

Total Cost $4700

Registration (per student) $155

Expected Members 15Lodging (per student) $120

Chapter Dinner $375Transportation $200


ScholarshipsStudy Tables

This event provides a study space for both quiet and group studying in or-der for students to reach their academic goals. Meals and snacks are always pro-vided to students to promote student wellness during the stress of exams and other crucial deadlines . Students of all majors are able to attend and de-stress at study tables. This year we plan to have themed weekly study tables in efforts to bring some excitement to our students. Apart from our eeekly, midterm and finals study tables- SHPE will be leading univer-sity wide study tables for Latinx students alongside organizations represented within UCLO (University Council of Latinx Organizations).

The SHPE at OSU chapter promotes ac-ademic excellence and rewards active

membership within the chapter. Schol-arships are awarded to four outstanding

members each year. The recipients are chosen based on either academics or

chapter involvement. Each student must apply for the scholarship and are required

to write personal statements which are reviewed by the President, Vice President,

and SHPE advisor. Funds are applied to their next semesters tuition.

Total Cost (includes both semesters) $800

Finals Study Tables Food & Drink $400MT Study Tables Food & Drink $400

Total Cost $800

Academic & Professional Scholarship $200

Involvement Scholarship $200

Total Scholarship Recipients

AgreementPlease fill out the following page if you are interested in supporting SHPE at Ohio State for the 2019-2020

academic year

Corporate Corporate 21Company Contribution Form21

Sponsor Agreement

SHPE at Ohio State truly thanks and appreciates your support for our chapter!

Please e-mail the filled out form to the Director of Finance, Alex Morales [email protected].

Once the form has been received you will be e-mailed about the next steps to continue with sponsoship.

DETAILS

Company Name: .................................................................................................................................

Select Your Package: Scarlet & Gray Sponsor Gold Sponsor

Silver Sponsor Bronze Sponsor

Mailing address: ...................................................................................................................................

Phone: .......................................

Total $: ................................

Contact Email: ........................................................................................Date: ...........................................................................................................

Signature: .................................................................................................

Contact Name: .......................................................................................

Contact Position: ..................................................................................

Fax: .........................................

Custom Sponsorship

Society of Hispanic Professional Engineersat The Ohio State University

Minority Engineering Program 122 Hichtcock Hall 12070 Neil AvenueColumbus, OH 43210

E. [email protected]

W. shpeosu.org

sponsorship packet - shpe osu · • logo on website and social media • resume book and • usb...

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