avaali velocious supplier portal...sap supplier portal vim/ read soft procure to pay velocious ™...

Copyright @ 2018 Avaali. All Rights Reserved 1

Avaali Velocious Supplier Portal


Agenda

Challenges in the P2P

Why Invest in Supplier Portal/ Chatbot

P2P Lifecycle

Supplier Portal-Key Features

About Avaali


Key Challenges in P2P

Efficiency

• Slow and labor-intensive data entry

• Exception identification and

handling

• Error Prone

• Disgruntled employees

Control

• Non-standard processes

• Inconsistent approval policies

• Difficulty in meeting regulatory and

compliance requirements

• Poor master data quality

Visibility

• Poor visibility and transparency

into the entire process and

bottlenecks

• Lack of Audit Trails

• No SLA/KPI based tracking of

processes

Cost

• High process cycle time and costs

• Lost discounts, late payments

• High Daily Sales Outstanding

• No real time view on cash flows


Why Invest in Supplier Portal

4

In this new world, suppliers are considered “Hidden factory”

Poor supplier dispute/query response times is one of the primary

factors for poor supplier relationships

According to recent research, the accounts payable team spends

30% of their time in answering the queries from suppliers.

Loss of productivity for the AP team to handle routine queries is a

big pain area for enterprises.

Leading enterprises are looking to automate supplier response /

queries via latest technologies

To remove the paper-based Onboarding processes which involves

physical documents.

Keep the suppliers updated about the status of the invoice


P2P Lifecycle

Determine Requirements

RFP creation

RFP Evaluation

Vendor Selection

Vendor Onboarding /Registration

PO creation

PO StatusPO Processing

Goods Receipt

Invoice Upload

Invoice Processing

Payment

Vendor Ranking

/Dashboards

SAP Supplier Portal VIM/ Read soft

Procure

to Pay

Velocious ™

• Supplier Portal caters to several P2P

processes.

• The entire array of supplier

transactions & related information can

be seen on the Supplier Portal 24x7

• The Invoice processing can be

automated using the best of the breed

solutions like OpenText VIM and

KOFAX Read soft


Avaali Velocious Supplier Portal


Architecture

JCO SAP

HIBER SAP

SCHEDULER

SPRINGDATA

JPA

SL4J

ENVERS

AUDITING

JWT

ANGULAR CSS/BOOTSTRAPHTML5

RESTFULL SEVICES

POSTGRES/SQL SERVER

WEB LAYER

APPLICATION

LAYER

DATABASE

LAYER

EXTERNAL

APPLICATION

WEB BROWSER


Supplier Portal - P2P Existing Features

RFI/RFQ Creation

Supplier Selection & Onboarding

Online vendor onboarding

with document upload

Multiple account for

vendors to view reports, upload

invoices.

Purchase Processing

Vendor can view all the open and closed PO

Vendor can view the Latest

POs

Invoice Processing

Upload PO and non-PO invoices

View reports on the invoice

status

Supplier Payment

Request early payment by

selecting invoices

View the discounts

related to the request

Metrics

Reports and dashboard (PO, invoice related)

Account statements

Download as excel

The buyer team can float

RFQs/RFIs to all or selected set

of suppliers with ease

Suppliers can easily track all

RFQs/RFIs


RFQ/RFI

• The buyer/procurement team can float RFQs/RFIs to all or selected set of vendors registered in the

portal with ease

• The buyer team can add RFQ details, additional messages and quote submission deadline

• Comprehensive view of the details on open RFQs, current status, deadline etc for the suppliers


RFQ/RFI

• Suppliers can easily track and respond to all RFI/RFQs through the portal

• Suppliers can check all the RFQ/RFI documents sent by the buyer team, submit responses within the due

date and can respond to the buyer team anytime with a text or an attachment.


Supplier Onboarding

• Through Velocious Supplier Portal, buyer organizations can automate the onboarding process ensuring

accuracy, completeness and visibility to the process


Purchase Order Information

• The buyer and supplier teams can view all the open POs issued for a particular time period (<30 days, 30-60

days etc)

• Details like creation date, net amount, material, pending supply quantity etc can be easily viewed


Upload Invoice

Suppliers can upload the invoice and supporting documents seamlessly through the portal


View Submitted Invoice

The buyer team can have a comprehensive view of the submitted invoices with details on invoice number,

status with the attached documents.


Early Supplier Discount

• Suppliers can select the accelerated pay term instead of a standard pay term against a particular invoice

• Suppliers can then submit their early payment request to the buyer/purchasing team


Early Supplier Discount

The buyer can then look for all the payment requests from various suppliers on the portal and accordingly take

actions on the requests


Dashboards & Reports

• Velocious Supplier Portal dashboard provides suppliers with real-time visibility into the POs which are not yet

fulfilled by the suppliers, submitted invoice status, pending incoming payments, next payment due date etc

• Each item like posted, blocked invoices, PO status etc. could be clicked to drill down and gain further

information.


• Clicking on posted invoices gives the supplier a detailed picture of their posted invoices with details on

invoice number, date, gross amount, due date etc.

Dashboard


• Supplier gets clear visibility on POs which have not been fulfilled and need to be addressed urgently

• Supplier can drill down to item level of the POs to get detailed information on the orders

Dashboard


Payment report can give suppliers a view of partial or full payment done against a a particular invoice or list of

invoices submitted.

Reports


Report on purchase orders can help supplier easily retrieve PO details

Reports


Suppliers can also have a comprehensive view of the invoice summary in a single place

Reports


Benefits of Supplier Portal

06 01

02

0304

05

Onus on SupplierThe supplier fills the onboarding form to make

sure all the information provided is correct. Also

eliminate paper-based forms and supporting

documents as the portal allows supplier to

upload all supporting document during

onboarding

Reducing TimeThe AP Automation usually starts once the buyer

receives the invoices from supplier. By providing

first level of validation at invoice upload, supplier

can make sure the invoice data is correct thereby

reducing delays

Request for Early PaymentThe supplier and buyer can agree on

discounts for the early payment and supplier

can at any time view open invoices and

request for early payment resulting in a win

– win situation

Improve Vendor RelationshipThe vendor can quickly find answer to their own

queries using various reports in the portals. A

portal is available 24 X 7 and provides a better

way to track their information

Quick Turn Around on QueriesCurrently, the supplier raise their queries on calls and

emails. By providing the access to the invoice

information we reduce the time to get the queries

answered Frequently asked queries can be handled

by bot and transferred to live agent when needed

Improve VisibilityThe supplier can check the status of the

invoice at any time which provides visibility

and transparency to the entire process


About Avaali


Our Customers…


Our Customers


Awards and Media Recognitions


Awards

Avaali Solutions Pvt Ltd.'s director Mrs Srividya Kannan received the Women super

achiever award at the World Women Leadership Congress 2019

Avaali recognized as ‘The Economic Times Promising Brands 2019-2020’

Avaali Solutions featured as the top 50 start-ups to look out for in 2019 by

Entrepreneur India

Avaali Solutions’ Mrs Srividya Kannan was awarded by Outlook Business at WOW2019


Awards

Avaali Solutions recognized as the “Top 5 Bootstrap Champs” in ET Start-up

Awards 2018

Avaali Solutions was one among the 20 organizations featured in the Business World

Disruptors Award

Avaali Solutions recognized at the SAP Ace 2018 Awards

Avaali Solutions won the “Leading Premium Brand” in Globe Premium Awards 2017


Media Recognitions


Media Recognitions…


Shared Services Automation | Digital Transformation | Technology Implementation | Consulting and Support Services

• Procure to pay• Order to cash• Vendor and customer

engagement• Reconciliations• Reporting and Business

deck creation• Financial Closure• Expense tracking and

OPEX control• Capitalization of

assets process• Contract Management

• Order management• Distribution

management• Claims management• Inventory Forecasting

and Communication• Market collateral

allocation• Reconciliation of

stocks• Logistic tracking• Repair and warranty

tracking

Avaali Velocious Platform

• Content Management of Employee life cycle

• Onboarding and personal assistance

• Salary and incentives processing and communications

• Grievance Management

• Training and Development tracking and evaluations

• Sales budget and expense allocation to field

• Report on sales achievements

• Variance analysis• Marketing spend

budget tracking• Discount and schemes

handling• Customer

Communication• Revenue Channel

• Tax compliances dashboard

• GST Input Tax Credit• T&E Compliances

Finance & Accounting

and Procurement

Distribution and Supply

Chain

Human Resources

Function

Sales/Marketing

Customer EngagementAudit and Compliance


Avaali Velocious Framework

Ready to deploy solutions Partner Ecosystem

Underlying Principles

Technologies

Enterprise Content Management

Customer Experience Management

Business Process Management

Robotic Process Automation

Archiving, Digital Signature

Digital Transformation

Technology Implementation

Shared Service Automation

Consulting Services

Support Services

OpenText

SAP

Ui-Path/ Automation Anywhere

Kofax

Blackline

Nuance/Abby/Google Tesseract

AIIM

Accounts Payable Automation

Logistic and Shipment Tracking

Content Management System

Supplier Portal

Solution for Customer Service

Master Data Management

Payment Approval Automation

Financial Process Automation

Digital Signature Solution

OCR and Capturing Solutions

Migration Tool

Chatbot


+91 80 4960 2727

https://twitter.com/AvaaliSolutions

http://www.linkedin.com/company

/avaali-solutions-pvt-ltd?trk=tyah

ILLUMINAR

The Digital Enterprise Digest

[email protected]

www.avaali.com

https://www.facebook.com/AvaaliSolutions

1st Floor, SV Towers, #27,

80 Feet Road, 6th Block,

Koramangala, Bangalore 560095

https://twitter.com/AvaaliSolutions

http://www.linkedin.com/company/avaali-solutions-pvt-ltd?trk=tyah

http://www.avaali.com/illuminar-digitalenterprise/

mailto:[email protected]

http://www.avaali.com/

https://www.facebook.com/AvaaliSolutions

avaali velocious supplier portal...sap supplier portal vim/ read soft procure to pay velocious ™...

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