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TOWN OF SHEDIAC

REGULAR COUNCIL MEETING

DATE: AUGUST 27, 2012

LOCATION: COUNCIL CHAMBERS

TIME: 7:00 P.M.

MINUTES OF MEETING

PRESENT: Jacques LeBlanc, Mayor

Laura Gallant, Deputy Mayor

Patricia Bourque-Chevarie, Councillor

Carmel Brun, Councillor

Sylvie C. Boudreau, Councillor

Roger Caissie, Councillor

Marc Fougère, Councillor

Germaine Gallant, Councillor

Anita Léger-MacDonald, Councillor

AND: Gilles Belleau, Town Manager

Connie Bourgeois, Deputy Town Clerk

Réjean Godin, Finance Director

Paul Boudreau, Director of Community Living

Donald R. Cormier, Fire Chief

Three (3) journalists

About twenty residents

ABSENT: Paul Lang, Director of Economic Dev. & Tourism

Sgt. Paul Ouellette, District 4 RCMP Officer

1. CALL TO ORDER

Mayor Jacques LeBlanc declared the meeting open at 7:00 p.m. The meeting

opens with the singing of the National Anthem followed by the special prayer

of council.

2. ADOPTION OF AGENDA

C12-143 Moved by: Carmel Brun

Seconded by: Sylvie C. Boudreau

THAT the agenda be accepted as presented.

MOTION CARRIED

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3. ADOPTION OF MINUTES

C12-144 Moved by: Anita Léger-MacDonald

Seconded by: Marc Fougère

THAT the minutes of the Regular Meeting of

June 25, 2012 be accepted as presented.

MOTION CARRIED

C12-145 Moved by: Laura Gallant

Seconded by: Roger Caissie

THAT the minutes of the Special Meeting of July

9, 2012 be accepted as presented.

MOTION CARRIED

Mr. Belleau mentioned that he contacted Mr. Paul-Émile Cormier, with

Apprentissage pour Adultes Sud-Est Inc., who will be making a presentation

to Council at the plenary meeting on September 17.

4. PUBLIC PRESENTATIONS/PETITIONS/DELEGATIONS

Presentation of cheque: The Chair presented the Vestiaire St-Joseph Inc.

Treasurer with a $5,000 donation cheque for the Vestiaire St-Joseph Inc.

Food Bank.

Presentation:

Mr. Jason O’Brien made a presentation to Council on behalf of his father,

Mr. Ernest O’Brien. Mr. O’Brien mentioned that his father is returning the

plaque he received in recognition of his years of service to the municipality

because it makes no mention of his former title as Deputy Mayor. In

addition, he would like to be refunded the $1,000 fee he had to pay for his

rezoning application because he wanted to develop a campground for five

(5) campers. The new Town of Shediac Zoning By-law was adopted as

amended in January 2012. His property is now zoned R3, a high density

residential zone. As a result of this amendment, Mr. O’Brien can no longer

develop his campground.

The Chair informed Mr. O’Brien that the municipality will contact him with

a response to his request.

5. READING OF CORRESPONDENCE

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a) Department of Transportation - SUBJECT: Five-year Plan –

Improvements to provincially designated highways. Mr. Robert Sharpe is

asking the municipality to submit an updated Five-year Plan to the

Department of Transportation.

Five-year Plan – Improvements to provincially designated highways



WHEREAS the Department of Transportation is

asking for an updated Five-year Plan in order to

establish its regular provincially designated

highways program of improvements for the 2013

construction season.

BE IT RESOLVED THAT the Five-year Plan be

submitted as follows:

2013 - Replacement of culvert across Ohio Road

and of railings on both sides, and pavement.

Repairs to, and surface work on, Foch bridge;

2014 – New entrance/exit for the municipality off

Highway 15, near Riverside Drive;

2015 - Pavement on Main Street (Route 133) from

Sackville Street to the western municipal

boundary;

2016 – Pavement on Main Street (Route 133)

from Germaine Street to the eastern municipal

boundary;

2017 – Pavement on Main Street (Route 133)

from Germain Street to Sackville Street.

MOTION CARRIED

b) Janice M. LeBlanc – SUBJECT: Grant request. Ms. LeBlanc is

seeking a grant for a room at the Multipurpose Centre to enable her to offer

Chaoyi Fanyan Qigong (CFQ) classes.

The Deputy Mayor recommended that the municipality follow the

Multipurpose Centre’s policy relating to grants.

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Mr. Paul Boudreau, Director of Community Living, will contact Ms.

LeBlanc and will return to Council with the additional information she

provides on her request.

c) Shediac Minor Hockey Association - SUBJECT: Request for a freeze

on rental fees for the year 2012-2013 and on the $150 fee per family

residing outside municipal boundaries.

This request will have immediate impact on the 2012 budget by creating a

shortfall of $3,000 in one year of operation. It is therefore recommended to

solicit additional information from the Shediac Minor Hockey Association

so the administration may make a recommendation to Council.

The Chair recommended in favour of examining the matter and making a

recommendation for the year 2013.

d) Mr. and Ms. Thivierge - SUBJECT: Request for land. Mr. and Ms.

Thivierge wish to inform the municipality that they are interested in

acquiring a parcel of land adjacent to their property should this land be put

up for sale.

Mr. Belleau advised that the Province owns this parcel of land and a process

would govern its sale should it be acquired by the municipality.

e) Guy Donelle – SUBJECT: Request for parking. Mr. Donelle is

seeking permission to have two parking spaces on his adjacent lot to enable

the development of a nine-unit dwelling.

Mr. Belleau advised that a related motion is on the agenda under item 13.

f) Place aux compétences - SUBJECT: Request for financial assistance.

Partner organizations in the “Place aux compétencesˮ program made a

request to the municipality for the use of a room at the Multipurpose Centre

from August 27 to October 31, 2012, from Monday to Friday, between 8:00

a.m. and 4:30 p.m. Rental fees total $1,560.

C12-147 Moved by: Roger Caissie

Seconded by: Laura Gallant

THAT we accept to donate the amount of

$1,560 to the “Place aux compétencesˮ program

for room rental at the Multipurpose Centre from

August 27 to October 31, 2012, from Monday to

Friday, between 8:00 a.m. and 4:30 p.m.

MOTION CARRIED

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g) “Speed on Wheels SSˮ - SUBJECT: Request for a site. Mr. Maurice

LeBlanc is asking the municipality to welcome The Atlantic Nationals and

to offer an appropriate site for its activity on July 11, 2013.

Mr. Belleau mentioned that the municipal administration will contact Mr.

LeBlanc to obtain all the details of this request.

h) Martin Latulipe, Board member of the Dr.-Georges.L.-Dumont

Hospital Foundation - SUBJECT: 2012 Tree of Hope Campaign.



THAT a donation of $2,500 be made to the 2012

Tree of Hope Campaign.

MOTION CARRIED

i) Jeff Boudreau, J24 sailing regatta - SUBJECT: Request for financial

assistance. Mr. Jeff Boudreau is seeking financial assistance from the

municipality as his team is preparing to compete in the J24 World

Championships September 12 to 21, in Rochester, NY.



THAT we accept to make a donation to Mr. Jeff

Boudreau for his team’s registration fees of

$718.10 to participate in the World

Championships, to be held from September 12 to

21. The funds will come from the budget for

Special Projects by Council.

MOTION CARRIED

j) Mgr François Bourgeois School – SUBJECT: Grant and thanks. Ms.

Anne Chiasson, community development agent, sent a letter setting out in

detail the various student activities that were made possible at M.F.B.

School thanks to the municipal contribution for the year 2011-2012. She is

seeking a contribution for the year 2012-2013. The M.F.B. School also

thanks the municipality for its demonstrated commitment to the school.


Seconded by: Patricia Bourque-Chevarie

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THAT we accept to grant a first installment of

$3,000 to the Mgr-François-Bourgeois School for

the period from January to June 2012. The second

installment of $2,000 will be approved upon

receipt of a request covering the period from

September to December 2012.

MOTION CARRIED

k) Appartements AML Apartments – SUBJECT: Request for financial

assistance. President André Laforest is seeking a municipal incentive to

build apartments on Webster and Sebastien Streets.

Deputy Mayor Laura Gallant recommended in favour of following the

policy relating to residential incentives.


Seconded by: Carmel Brun

THAT we deny the request from Appartements

AML Apartments for an incentive to build

apartments on Webster Street and that we

follow the policy relating to incentives for

residential development.

MOTION CARRIED

l) Maria Gallant, President of the Suicide Prevention Walk – SUBJECT:

Request for financial assistance. The group is soliciting a municipal

contribution to the Suicide Prevention Walk in Shediac on September 16.

It was mentioned that the 2012 budget provides for a $500 contribution to

this activity.

C12-152 Moved by: Sylvie C. Boudreau

Seconded by: Anita Léger-MacDonald

THAT we accept to donate $500 to the Suicide

Prevention Walk.

MOTION CARRIED

m) SPORTS 11 – SUBJECT: Request for financial assistance. Mr. Rhéal

Hébert, coordinator of the SPORTS 11 program, is requesting a municipal

grant for the SPORTS 11 program, which is aimed at providing after-school

sports programs.

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THAT we accept to grant $5,000 to the SPORTS

11 program for the 2012-2013 school year.

MOTION CARRIED

The Chair took the opportunity to congratulate Mr. Hébert for this great

initiative.

n) Brigitte Landry, 70 Comeau Street – SUBJECT: Request. Ms.

Brigitte Landry is asking the municipality to reconvert her property to an R2

residential zone instead of R3 without requiring her to apply for rezoning.

Her property is in a different zone under the new Zoning By-law adopted in

January 2012.

Mr. Belleau mentioned that he is in contact with the Beaubassin Planning

Commission about this matter and will have additional information for Ms.

Landy by the end of this week. He specified that she will have to follow the

rezoning process.

o) Jenny Pinet, Coordinator, Beach Sweep project - SUBJECT: Program

– Beach Sweep. The coordinator advises that the program is back for a 12th

year. This program is primarily aimed at raising public awareness and at

educating and informing the population about the considerable amount of

debris found on our shores every year and about the causes and problems

related to debris. The group is asking the municipality to participate in this

great project by becoming an active partner and forming a team to help

clean one of the banks.

Councillor Marc Fougère inquired whether we have dates for this project.

Mr. Belleau mentioned that the administration will contact the group and

obtain dates for this initiative.

p) Letter to Director Paul Boudreau from Jim Bateman, President of The

United Church of Canada, 379 Main Street, in Shediac - SUBJECT: Lobster

dinners. The President expresses his sincere gratitude for the support given

to this annual activity.

q) Shediac Fire Department – SUBJECT: Volunteer firefighter. Mr.

Urbain Belliveau wishes to become a volunteer firefighter with the Shediac

Fire Department.

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THAT we accept Mr. Urbain Belliveau as a

volunteer firefighter with the Shediac Fire

Department.

MOTION CARRIED

The Chair took the opportunity to congratulate Mr. Urbain Belliveau and to

wish him good luck as a volunteer firefighter.

r) Kent Carter, “Église Source de vieˮ – SUBJECT: Room at the

Multipurpose Centre. Mr. Carter is asking for the use of a room at the

Multipurpose Centre every Sunday from September 9, 2012 to September 8,

2013 to hold meetings with his group.

Council members recommended that the administration find out about the

practice in other municipalities.

Mr. Paul Boudreau will provide a report to Council with the dates of this

matter.

s) Shediac Knights of Columbus, Shediac Community Garden –

SUBJECT: Thanks. President Gilles LeBlanc thanks Fire Chief Donald

Cormier for his help with the twice-weekly watering of the Community

Garden.

t) Ms. Lise Babineau, Member Relations, Shediac Co-op - SUBJECT:

Thanks. Ms. Babineau conveys his sincere thanks to Director Paul Boudreau

and his department for their participation in the second Bicycle Rodeo. The

group plans on repeating the event next year.

u) Maurice Leger Foundation - SUBJECT: Thanks and request for

financial assistance. President Luc Léger thanks the municipality for its

contribution to the 4th Kickball Tournament held on September 11, 2011. He

highlights that the 5th Kickball Tournament will be on September 8, 2011.

Mr. Leger submitted his 2012 budget report and seeks a municipal

contribution to the Kickball Tournament.

It was mentioned that the 2012 budget provides for a contribution to this

activity in the amount of $8,700.

Mr. Belleau mentioned that a related motion is on the agenda under item 13

respecting motions and resolutions.

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v) Minister of Culture, Tourism and Healthy Living – SUBJECT: Built

Heritage Program. We are advised that our request for financial assistance

under the Built Heritage Program has been approved for a maximum of

$30,000 for the fiscal year 2012-2013.

Mr. Belleau mentioned that this amount will be used for repairs to the

Pascal Poirier Historical House.

Mr. Belleau added that the old train station may qualify for this program.

The administration will inquire with the Province.

w) Relay for Life – SUBJECT: Thanks. President Richard Blouin thanks

members of Council for the contribution provided in 2012.

x) Sylvio C. Bourque, Vice-president of Race N.B. – SUBJECT: Space

for the Hall of Fame. Mr. Bourque is asking the municipality for space to

complement the Race N.B. Hall of Fame.

Mr. Paul Boudreau will contact Mr. Bourque to obtain additional

information and to invite him to make a presentation to Council.

y) Richard Gallant, President of the Westmorland Albert Solid Waste

Commission – SUBJECT: Appointment of Director. The term of Mr. Yvon

Gautreau expires on July 31, 2012. The municipality must appoint a

representative on the Board of Directors.



THAT we accept the appointment of Mayor

Jacques LeBlanc on the Board of Directors of the

Westmorland Albert Solid Waste Commission

from August 1st to December 31, 2012.

MOTION CARRIED

z) Paul Ménard, President of the Shediac Public Library - SUBJECT:

Appointment of Board members. The President advises that the terms of

certain Board members were renewed for three years. The President would

ask Council to confirm these appointments.

C12-156 Moved by: Marc Fougère


THAT we accept the appointments of Paul

Ménard, Yolande Thivierge and Lyne Eve as

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members of the Shediac Public Library Board for

a term of three years.

MOTION CARRIED

aa) Louyse Keating, resident - SUBJECT: Congratulations. Ms. Keating

informs members of Council that Simon LeBlanc and Damien Robichaud

earned a silver medal in the Cork Regatta in Kingston this summer. She

mentions that they were the youngest sailors registered in this race and adds

that they will be participating in the 2013 Canada Games in Sherbrooke next

summer.

bb) Ginette Bourque, President, “L’Ange souriantˮ committee -

SUBJECT: Thanks. Ms. Bourque thanks the municipality for its help with

the food drive. She takes the opportunity to thank Mayor Jacques LeBlanc

and Councillors Marc Fougère, Anita Léger-MacDonald and Carmel Brun

for their door-to-door fundraising. The campaign was a great success.

6. REPORTS FROM STANDING AND SPECIAL COMMITTEES

Financial reports

The municipality’s financial report ending August 15 is circulated to council

members. A report of council members’ expenses ending July 31, 2010 is

also distributed.

Question: Deputy Mayor Laura Gallant inquired about the Royal Canadian

Legion matter. She mentioned that the municipality made the first annual

donation of $15,000 over a five-year term to enable the Legion to renovate

its building, yet no renovations have been to date. Ms. Gallant suggested

that the municipality hold off on giving the second installment until it

receives a detailed outline of renovations made using the first installment.

The Chair recommended that the administration request a detailed report

from the Royal Canadian Legion of completed work on the building.

Protection services

Fire Department – The monthly statistical reports for June 2012 and July

2012, respectively, are circulated to council members.

Police – The monthly statistical report for June 2012 is circulated to

council members.

Report from the BPC - Mr. Paul Lang distributed the construction permits

report for July 2012 comparing permits issued to date.

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Tourists report: Mr. Paul Lang distributed the report from tourists for July

2012.

7. REPORT FROM TOWN MANAGER

Mr. Gilles Belleau addressed Council. He mentioned that renovations to the

Festival Arena have undoubtedly been the most time-consuming matter

since the last meeting in June. Several strategic jobs were done in the course

of August, including the crucial step of laying the ice slab. This step was

successfully completed, and concerns about any frost under the old slab did

not materialize. The next step, planned for this week, is to install the ice

plant. It is hoped that this equipment’s considerably late delivery will not

compromise the arena’s opening, currently slated for October 5. Skating

rink bands should be delivered next week and fully installed by mid-

September. We remain on budget to date and still have a contingency fund

available for certain other jobs, such as painting and ventilation in some of

the lockers.

He added that strategic planning is completed. The firm Novita provided us

with its report, which will be accepted this evening. A committee may be

struck at the September meeting to implement the recommendations

contained in this report.

He informed Council that the hiring process for the position of Director of

Municipal Operations is ongoing, with interviews slated for next week. The

goal is for the successful candidate to be in place for October 2012.

He mentioned that we have acquired two works of art from two Shediac

artists for $510 for both. These works now hang in the Mayor’s office, at

Town Hall. This enables us to enhance the office decor while promoting

local artists.

In addition, Mr. Belleau reported that we have had a very busy summer in

terms of activities. We had several summer activities, including the Lobster

Festival, the Artists Village, Relay for Life and a 1755 concert, to name only

a few. The Motorcycle Rally held last weekend was a great success. The

nice weather contributed to the success of these activities. Mr. Belleau took

the opportunity to thank the entire staff, in particular the Recreations

Department (Paul Boudreau and his team), for their exceptional work these

past few months.

The Chair recommended that Council organize a social gathering for

municipal staff in recognition of their great work for the municipality.

8. RECOMMANDATIONS FROM THE PLANNING

COMMISSION - None

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9. UNFINISHED BUSINESS - None

10. INTRODUCTION OF NEW BUSINESS - None

11. INQUIRIES BY MEMBERS OF COUNCIL - None

12. INTRODUCTION AND READING OF BY-LAWS

1st reading of By-law No. Z-11-44-2Z



THAT By-law No. Z-11-44-2Z, a by-law

amending the Town of Shediac Zoning By-law,

be subject to first reading by title.

MOTION CARRIED

The Town Clerk undertook first reading by title of By-law No. Z-11-44-2Z.



THAT we accept first reading by title of By-law

No. Z-11-44-2Z.

MOTION CARRIED

13. MOTIONS AND RESOLUTIONS

School crossing guard – MFB School



WHEREAS Mr. Maurice Boudreau of Shediac

has for a few years assumed the duties of crossing

guard for students of Mgr-François-Bourgeois

school;

WHEREAS Mr. Boudreau’s contract ended on

June 22, 2012;

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WHEREAS Mr. Boudreau has expressed an

interest in continuing his work.

BE IT RESOLVED THAT that the services of

Mr. Maurice Boudreau as school crossing guard

be retained for the 2012-2013 school year; that the

Mayor and the Town Clerk be authorized to sign

the contract; and that remuneration be set at

$707.00 per month from September through to

December 2012 and at $728.00 per month from

January through to June 2013.

MOTION CARRIED

Transfer of funds

C12-160 Moved by: Patricia Bourque-Chevarie

Seconded by: Anita Léger-MacDonald

WHEREAS the amount of $20,000 had been

budgeted to pay the non-financed balance on the

purchase of the fire truck;

WHEREAS this balance was finally paid off out

of the 2011 budgets towards the end of the year;

WHEREAS Council approved in April a payment

of $7,361.44 out of this budget for the purchase of

distinctive uniforms for former firefighters, which

will end up costing $7,600.

THAT the $12,400 surplus in budget 1-22488 be

transferred to the budget for Special Projects by

Council.

MOTION CARRIED

Capital expenditures



WHEREAS we undertook unforeseen capital

expenditures relating to the proper functioning of

the Multipurpose Centre that were not included in

the 2012 capital budgets;

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WHEREAS an amount is still available for

borrowing out of the financing available for the

construction of the Centre;

BE IT RESOLVED THAT the following capital

expenditures be added to the 2012 capital budget.

Electrical equipment outside the Centre for

special activities $9,075

Purchase of dollies for the

transportation of chairs $3,600

Total $12,675

MOTION CARRIED

Linguistic landscape

C12-162 Moved by: Carmel Gallant


WHEREAS the Town of Shediac has a linguistic

landscape committee composed of residents,

business people and council members;

WHEREAS Council adopted a policy relating to

the linguistic landscape in March 2012;

WHEREAS Council will reimburse up to 40% of

the cost of signs that comply with this policy;

WHEREAS the linguistic landscape committee is

aiming to have 20 signs changed or created that

would comply with the policy;

IT IS THEREFORE RESOLVED THAT the

Town of Shediac reimburse the amount of $1,000

to First Choice Marine and that reimbursement

funds taken from the budget for Special Projects

by Council.

MOTION CARRIED

Apartment project on Tipperary Street

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Seconded by: Germaine Gallant

WHEREAS Mr. Guy Donelle, owner of the

property located at 37 Tipperary Street, wishes to

build a nine-unit dwelling on his property;

WHEREAS Mr. Guy Donelle consulted the

Beaubassin Planning Commission staff

concerning his housing project;

WHEREAS under the Town of Shediac Zoning

By-law No. Z-11-44, any multiple-unit dwelling

must provide for 1.25 parking spaces per unit in

addition to spaces for the handicapped;

WHEREAS Mr. Donelle is unable to comply with

the parking spaces requirements of Zoning By-

law No. Z-11-44;

WHEREAS pursuant to section 3.4 of the Zoning

By-law No. Z-11-44, Council may, in its sole

discretion, allow the developer of a building or

structure to pay the municipality the sum of

$1,000.00 per space in lieu of providing the

required offstreet parking;

WHEREAS there is a precedent for not charging

$1,000.00 per parking space;

BE IT THEREFORE RESOLVED THAT

Council will not charge $1,000 per missing

parking space under section 3.4 of By-law No. Z-

11-44 but will instead authorize Mr. Donelle to

use the parking spaces on the property he owns

adjacent to 37 Tipperary Street, located at 45

Tipperary Street, to make up for the two parking

spaces required under the Town of Shediac

Zoning By-law.

MOTION CARRIED

Adoption of strategic plan


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WHEREAS the former Council recognizes the

importance of adopting a community-based

strategic plan for the Town of Shediac;

WHEREAS the municipal administration has

prepared a call for proposals from consultants in

strategic planning;

WHEREAS the firm Novita was selected for the

cost of $32,000, plus tax;

WHEREAS the firm Novita has had public and

sector meetings with the population and

associations of Shediac;

WHEREAS the final report meets the

expectations of the administration and reflects the

comments, opinions and suggestions made by the

population of Shediac;

BE IT THEREFORE RESOLVED THAT the

Town of Shediac Council adopt the Town of the

Shediac strategic plan “A Vision for our

Communityˮ and that a committee be struck as

early as the month of September;

MOTION CARRIED

Ad space at the arena

C12-165 Moved by: Germaine Gallant


WHEREAS renovations, including the

replacement of bands at the Festival arena, are

nearing completion;

WHEREAS we have reached the deadline in

terms of agreements with clients for publicity on

bands at the Festival arena;

WHEREAS the municipal administration will

draft an agreement with the company Enseignes

Maximum Signs for the sale of publicity,

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conceptualization, production and preparation of

contracts with clients;

WHEREAS the Town of Shediac intends to

encourage businesses to advertize on bands at the

Festival arena;

WHEREAS the Town of Shediac intends to sell

ad space for $700 per band for the first year and

for $350 per band for the next four weeks;

IT IS RECOMMENDED THAT the company

Enseignes Maximum Signs undertake the work

for $600 per band.

MOTION CARRIED

Renovations to the Pascal Poirier Historical Park




undertake renovations to the Pascal Poirier

Historical House;


correct the mould issue in the Pascal-Poirier

Historical House;

WHEREAS the municipal administration will

draft an agreement with Mr. Edgar Caissie for the

work and materials;

WHEREAS the municipality received a grant of

$30,000 from the Department of Culture, Tourism

and Healthy Living for a portion of the costs

associated with this project;

BE IT THEREFORE RESOLVED THAT Mr.

Edgar Caissie, whose civic address is 64 Sackville

Street, Shediac, N. B. E4P 2R2, undertake the

work stipulated in the contract for the amount of

$49,500, including HST.

MOTION CARRIED

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Lighting on tennis court



WHEREAS Council approved a budget of

$50,000 for the installation of lights on the tennis

court;

WHEREAS eight (8) tenders were submitted, as

follows:

1. Roadway Systems Ltd $53,889.70, including HST

($49,325.77 cost to the Town)

2. Camille Leger Ltd $57,579.15, including HST

3. Netco Electric Ltd $58,251.97, including HST

4. Bay Construction Management $59,438.00, including HST

5. Lighteup Electric $63,099,95, including HST

6. Black & McDonald Ltd $70,238.54, including HST

7. MRM Construction $72,320.00, including HST

8. K-Line Construction Ltd $74,546.10, including HST

WHEREAS further to receipt of tenders, the cost

of the project could be in the amount of $55,000;

BE IT RESOLVED THAT the tender submitted

by Roadway Systems Ltd. in the amount of

$55,889.70, including HST, be accepted as

recommended by our engineers and that the

missing $5,000 come from the budget for Special

Projects by Council.

MOTION CARRIED

Extension of temporary position within the Department of Public Works

C12-168 Moved by: Germaine Gallant


WHEREAS two permanent employees within the

Department of Public Works are currently off

work for medical reasons;

WHEREAS the absence of these employees

creates a void and adds considerable pressure on

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the Town of Shediac Department of Public

Works;

WHEREAS the Canadian Union of Public

Employees, Local 1773 sent a letter authorizing

the municipality to extend for four (4) to six (6)

months the temporary position currently occupied

by Mr. Éric Ruel, provided that residential waste

removal continue to be assigned to this position;

WHEREAS the Canadian Union of Public

Employees, Local 1773 agrees to waive any

protection of this position under the collective

agreement and any change in the union’s position

will be communicated in writing to the

municipality;

BE IT RESOLVED THAT the temporary position

currently occupied by Mr. Éric Ruel be extended

for a period of four (4) to six (6) months and that

Mr. Ruel continue to occupy this position

assigned to residential waste removal.

MOTION CARRIED

Request for funds and services from the Maurice Leger Foundation



WHEREAS organizers from the Maurice Leger

Foundation approached the Town for a financial

contribution, in labour and services, for its next

activity;

WHEREAS the municipal administration

analyzed the costs associated with this request;

WHEREAS the organizers of the Maurice Leger

Foundation Kickball Tournament are aware of,

and will follow, instructions established in the

municipal policy;


amount of $8,700 be granted to the Maurice Leger

Foundation.

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MOTION CARRIED

Awarding of contract - Extension of the water distribution system –

Breaux Bridge Street, Cornwall Road and Riverside Drive

C12-170 Moved by: Patricia Bourque-Chevarie

Seconded by: Germaine Gallant

WHEREAS the administration launched a call for

tenders for the extension of the water distribution

system;

WHEREAS eight (8) tenders were submitted, as

follows:

- MacArthur’s Paving & Construction Co. Inc. $317,371.80;

- Carson Construction (1999) Ltd. $353,238.00;

- Rockwood Transportation Co. Ltd. $406,429.36;

- Modern Construction (1983) Limited $411,433.00;

- Dexter Construction Company Ltd $422,665.20;

- Sussex Excavators (2010) Ltd. $449,175.00;

- Boudreau L&S Excavation Ltée $691,842.50;

- Allen Entrepreneur Général Inc. $1,073,500.00.

WHEREAS further to a review of submitted

tenders, it is recommended to award the contract

to the bidder having submitted the tender with the

lowest bid price.

BE IT THEREFORE RESOLVED THAT

contract No. 12-104 be awarded to contractor

MacArthur’s Paving & Construction Co. Inc. for

the amount of $317,371.80 (including HST).

MOTION CARRIED

Sidewalk on Main Street



WHEREAS Council had originally approved the

construction of sidewalks on Main Street from

Foch Bridge to Chesley Street;

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WHEREAS the final cost of the project is lower

than the budgeted amount;


balance of the budgeted amount be used to redo

the sidewalks on the south side of Main Street

from LJR School to Alphonse Street.

MOTION CARRIED

Rezoning application



WHEREAS Council received an application from

Ms. Nathalie Goiziou asking that the process be

undertaken for the rezoning of the property

identified by number 01044379 and located on

Winter Street, in Shediac, from a Central

Commercial (CC) Zone to a Medium Density

Residential Zone (R2) to enable the development

of a single-family dwelling;

WHEREAS the owner of the property consents to

the rezoning proposal;

BE IT RESOLVED THAT Council proceed to

review the matter to determine whether amending

the Zoning By-law is in the public interest.

BE IT THEREFORE RESOLVED THAT the Town

Clerk, on behalf and in lieu of Council, publish

within the time limits established under section 68

of the Community Planning Act the required public

notice relating to the adoption of the said amending

by-law; that we request the written views and

opinions of the Beaubassin Planning Commission

pursuant to section 66 of the Act; and that the public

hearing be held on September 24, 2010, at 6:45

p.m., in Council Chambers.

MOTION CARRIED

14. NOMINATIONS TO COMMITTEES

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Appointment of head of the public body

Appointment of “headˮ of the public body pursuant to the Right to

Information and Protection of Privacy Act



IT IS RESOLVED THAT the Town of Shediac

Council hereby appoint the Town Clerk as “headˮ

of the public body pursuant to the Right to

Information and Protection of Privacy Act (the

“Act”) of New Brunswick; and IT IS ALSO RESOLVED THAT the Town of

Shediac Council agree that the Town Clerk may,

as “headˮ of the public body, delegate in writing

to a member of municipal staff, an obligation

imposed on him by the Act, or a power conferred

to him by the Act, except the power to delegate, in

addition to the power to impose conditions that he

may find appropriate in compliance with the Act.

MOTION CARRIED

Michel Mercier – By-law enforcement officer



WHEREAS Council adopted various by-laws;

WHEREAS the municipality must ensure

enforcement of these by-laws;

WHEREAS Council appointed Mr. Michel

Mercier on October 31, 2011 and wishes to clarify

his assignment of duties;

IT IS RESOLVED THAT the following person be

designated, appointed and authorized, by virtue of

the municipal authority described in the

following, to act in lieu and on behalf of Council

to ensure by-law enforcement:

MR. MICHEL MERCIER;

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IT IS ALSO RESOLVED THAT the

aforementioned designations, appointments and

authorization include the following:

- under ss. 92(1), ss. 93(1), ss. 94(1) and s. 98

of the Community Planning Act, the powers

to enter upon properties, to issue orders, to

apply to the Court of Queen’s Bench for

orders and to commence proceedings in

Provincial Court;

- under para. 100.2(b), s. 101, ss. 102.1(1) and

ss. 190.01(3) of the Municipalities Act, the

powers to serve tickets, to commence

proceedings in Provincial Court, to enter, at

all reasonable times, upon any property and

issue notice of dangerous or unsightly

premises; and

- under s. 14 of the Police Act, the powers to

issue fines as by-law enforcement officer.

IT IS ALSO RESOLVED THAT MR. MICHEL

MERCIER exercise his discretion according to

matters referred to him by the executive and under

municipal policies.

IT IS ALSO RESOLVED THAT the

aforementioned designations, appointments and

powers remain valid while the person is employed

by the municipality and may be limited or

terminated by Council.

MOTION CARRIED

Selection committee



THAT we appoint Deputy Mayor Laura Gallant

and Councillor Patricia Bourque-Chevarie to the

selection committee for the position of Director of

Municipal Operations.

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MOTION CARRIED

Greater Shediac Sewerage Commission


Seconded by: Patricia Bourque-Chevarie

THAT Council appoint Deputy Mayor Laura

Gallant as municipal representative on the Board

of Directors of the Greater Shediac Sewerage

Commission.

MOTION CARRIED

Beaubassin Planning Commission



THAT Council appoint Mr. Danny Pellerin to the

Board of the Beaubassin Planning Commission in

his capacity as resident of the municipality.

MOTION CARRIED

The Chair recommended forming a committee in charge of the skate board

and marina parks. The Deputy Mayor Laura Gallant, Councillors Sylvie C.

Boudreau and Roger Caissie and Mr. Paul Boudreau will sit on this

committee, which can make recommendations to Council on operational

costs and other issues.

15. ADJOURNMENT

Moved by Councillor Anita Léger-MacDonald and seconded by Councillor

Laura Gallant that the meeting be adjourned at 9:00 p.m.

________________________ _______________________________

Jacques LeBlanc, Mayor Gilles Belleau, Town Manager

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