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PREP FOR SUCCESS

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PROJECT PLANNING BREAKTHROUGHS

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PREP FOR SUCCESS 1. PROJECT PLANNING BREAKTHROUGHSPreparation for Success is a comprehensive program that focuses on providing practical improvement solutions to organizations new to project management as well as those that already know the basics of project management.

1PROJECT

PLANNING BREAKTHROUGHS

A highly practical project planning workshop that

is immediately understood by everyone

PROJECTSCHEDULING

BREAKTHROUGHS

A hands-on project workshop that helps you master the most powerful scheduling

tools and techniques

PROJECTEXECUTION

BREAKTHROUGHS

A practical project execution workshop that helps you ensure the success of any

project

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PROJECT PLANNING BREAKTHROUGHS

A PROVEN PLANNING PROCESS THAT CAN BE IMMEDIATELY UNDERSTOOD AND IMPLEMENTED BY YOUR WHOLE TEAM

SYNOPSIS:

The Project Planning Breakthroughs workshop is a first course in the Preparation for Success Program. It allows you to get a solid understanding of proven project planning methods currently used in today’s fast-paced business environment. You’ll learn project planning skills through case studies, hands-on exercises and practical experiences that you can use immediately to ensure the planning of any project in any type of organization.

WHO SHOULD ATTEND:

This course is aimed at individuals who need to strengthen their project management skill sets, those new to project management, or project managers seeking a refresher on funda-mental project management knowledge, skills and current tools. This course is also suitable for anyone who supports or initiates projects.

THIS COURSE WILL HELP YOU:

• Master fundamental project management concepts and techniques

• Identify project roles and responsibilities across the project life cycle

• Understand the value of project management processes

• Define the various aspects of a project

• Set realistic, measurable project objectives tied directly to stakeholder needs

• Link project work to operations run it the organization

• Develop a complete and comprehensive Project Definition, the foundation of a success-ful project

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FORMAT:

A 3-day workshop using real-life projects to implement theory and techniques for success in project planning.

We do not expect our participants simply to listen and memorize. Instead, we follow a pro-ven approach which guarantees that participants engage in the learning process, apply a new concept to a real-world situation and collaborate with each other.

Participants will work in teams to define an actual project of their choice, preferably one that is currently in the planning or execution phase.

The majority of the work during the workshop is organized in the following manner:

• The instructor discusses a fragment of a Project Definition

• Each team describes that aspect of their own project

• Each team verifies the work of the other team, asks additional questions and checks correctness of the description provided by the other team

• The instructor summarizes the work of both teams, checks methodological correctness, provides feedback, points out the most common mistakes and discusses best practice

Other teaching methods used during the course include but are not limited to:

• Brainstorming

• Small-group discussions

• Case-based problem solving exercises

• Peer instruction exercises

TOOLS PROVIDED:

• Comprehensive learning materials

• Business Case template

• Project Definition template

RESULTS

The Project Planning Breakthroughs Workshop provides two measurable results for your organization:

• Two actual, real-life projects defined according to project management rules

We help you define project objectives, scope, context, identify risks, assumptions etc. As a result, the project team knows what to do next or what kind of information they should acquire. Usually, after completing the class the team feels they need to meet with project sponsor and ask some further questions about the project.

• Hands-on, business ready expertise on project definition that you can immediately apply

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WHAT TOPICS WILL BE COVERED IN THE COURSE?

1. Introduction to Project Management

a. Definition of a project

b. Definition of project management

c. Key project management terminology

d. Triple constraints and beyond

e. Project life cycle

f. Project management processes

g. Project roles and responsibilities

h. Project manager skills

i. Project success vs project management success

j. Scalability in management standards

k. Project management system

2. Project Initiation

a. Understanding the role of senior management and stakeholders in projects

b. Choosing the right projects

c. Stakeholder identification

d. Needs and requirements assessment

e. Identifying project context

f. Setting project objectives

g. Aligning project objectives with strategic goals

h. Defining project success criteria

i. Analysis of project constraints

3. Project Definition

a. SMART project objectives

b. Defining project scope

c. Identyfing project deliverables

d. Key assumptions

e. Kay constraints

f. Project risks identification

g. Phase gate review

h. Project milestones

i. Project organizational structure

j. Project Management Plan

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FOLLOW UP:

The Preparation for Success Program’s other courses provide opportunities for you to build on the knowledge you gain during this course to enhance your project management capabilities.

• Prep for Success 2. Project Scheduling Breakthroughs

• Prep for Success 3. Project Execution Breakthroughs

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PROJECT SCHEDULING BREAKTHROUGHS

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PREP FOR SUCCESS 2. PROJECT SCHEDULING BREAKTHROUGHS

Preparation for Success is a comprehensive program that focuses on providing practical improvement solutions to organizations new to project management as well as those that already know the basics of project management.

2PROJECT




PROJECTSCHEDULING

BREAKTHROUGHS



PROJECTEXECUTION

BREAKTHROUGHS


project

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PROJECT SCHEDULING BREAKTHROUGHS

A HANDS-ON WORKSHOP THAT HELPS YOU MASTER SCHEDULING TOOLS AND PREPARE A HIGHLY RELIABLE PROJECT PLAN

SYNOPSIS:

Constructing a viable project schedule after defining the project work requires the right mix of “science” and “art”. Typically a project manager doesn’t have a similar schedule from a prior project to rely on and must build the schedule from scratch. This class introduces proven processes and techniques for the “science” of building a schedule and creating re-alistic estimates. Additional topics include recognizing schedule management issues and applying sound judgment to address the “art” of effective project management.

The Project Scheduling Breakthroughs workshop is a second course in the Preparation for Success Program that shows you how to build a reliable schedule in a cost and time efficient manner. By the end of this class you should be able to create viable schedules for you projects and effectively manage them.

WHO SHOULD ATTEND:

This course is aimed at all individuals who need to strengthen or refresh their scheduling skill sets, managers who need to validate work estimates, clients, customers and all stakeholders that help prepare and validate estimates. The only prerequisite of the course is familiarity with Windows operating system and at least basic knowledge of project management.

The workshop is a great follow up for all attendees of the Project Planning Breakthroughs.


• Understand the purpose of a project schedule and estimating work

• Build a Work Breakdown Structure (WBS) and network diagram

• Estimate the work, duration and cost associated with the schedule

• Create a final schedule that can be used as the basis for managing the project

• Utilize a number of different estimating techniques (e.g. analogy, expert opinion)

• Determine the level of accuracy required and estimate at that level

• Prepare viable estimates in terms of effort, duration and cost

• Estimate the possible end date for completion of a phase or the whole project and esti-mate its final budget

• Accurately monitor projects through proven tracking and updating techniques

• Calculate scheduling and budgetary effects of changes made to original plans

• Modify the original plans in response to emerging problems or scope change requests

• Respond accurately to questions regarding the project progress

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FORMAT:

A 3-day workshop using real-life projects to implement techniques for reliable project scheduling.

We do not expect our participants simply to listen and memorize. Instead, we follow a proven approach which guarantees that participants engage in the learning process, apply a new concept to a real-world situation and collaborate with each other.

Participants will work in teams to create a Work Breakdown Structure and schedule of an actual project of their choice. All project simulations are run on Barbecana Full Monte™ add-in for MS Project or Primavera made available by the instructors for all participants for the time of the workshop; the participants learn how to operate several basic Full Monte™ functions that allow to perform some basic simulations

Our teaching methods used during the course include but are not limited to:

• Planning with sticky notes

• Brainstorming


• Case-based problem solving exercises


TOOLS PROVIDED:


• In-class computers with MS Project software provided for the participants

• A fully functioning version of Full Monte™ add-in for 30-day trial period

RESULTS

The Project Scheduling Breakthroughs Workshop provides two measurable results for your organization:

• Two actual, real-life project schedules

• Hands-on, business ready expertise on project definition that you can immediately apply

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1. Schedule preparation

a. The basics of schedules

b. Creating a Work Breakdown Structure (WBS)

c. Converting the WBS to a network diagrams

d. Adding resources to the schedule

2. Basics of estimation

a. Overview of estimating

b. Why is estimating important?

c. Preparing for the estimate

d. Estimating techniques

e. Common estimating errors

f. Levels of accuracy

g. Adding estimations to project schedule and budget

3. Managing the schedule

a. Monitor and control project schedule and budget

b. Earned Value Management

FOLLOW UP:


• Prep for Success 1. Project Planning Breakthroughs


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PROJECT EXECUTION BREAKTHROUGHS

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PREP FOR SUCCESS 3. PROJECT EXECUTION BREAKTHROUGHSPreparation for Success is a comprehensive program that focuses on providing practical improvement solutions to organizations new to project management as well as those that already know the basics of project management.

3PROJECT




PROJECTSCHEDULING

BREAKTHROUGHS



PROJECTEXECUTION

BREAKTHROUGHS


project

12

3


PROJECT EXECUTION BREAKTHROUGHS

A PROVEN PROJECT MANAGEMENT PROCESSES THAT HELP YOU ENSURE THE SUCCESS OF ANY PROJECT DURING EXECUTION

SYNOPSIS:

The Project Execution Breakthroughs workshop is a third course in the Preparation for Success Program. It allows you to get a solid understanding of proven project execution methods. You’ll learn how to apply knowledge, skills, tools, techniques, and resources to project activities to meet project requirements, effectively and accurately communicate with project stakeholders, and manage teams to keep them motivated and focused on project goals. At the completion of this course you will manage your projects with a busi-ness-savvy approach.

WHO SHOULD ATTEND:

This course is aimed at individuals who need to strengthen their project management skill sets, those new to project management, or project managers seeking a refresher on fun-damental project management knowledge, skills and current tools.

The workshop is a great follow up for all attendees of the Project Planning Breakthroughs and Project Scheduling Breakthroughs.


• Understand the difference between issues, risks, and scope changes

• Identify issues, risks, and scope changes and use appropriate techniques to manage them

• Be proactive and prevent constant firefighting by solving problems before they escalate

• Plan appropriate risk response using a number of different techniques

• Manage risks at all stages of the project life-cycle

• Effectively and calmly manage issues and bring the project back on track

• Evaluate change requests to avoid unnecessary work but do not pass on opportunities

• Manage project documentation

• Adequately address stakeholders’ expectations regarding the project

• Disseminate information appropriately within the project team and the larger organi-zation

• Respond adequately when people do not deliver on their commitments

FORMAT:

A 2-day workshop using real-life project case studies. The participants play a role of a proj-ect manager. They are given a project-related problem to solve. They work on possible

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solutions and present them in front of the group. After a group discussion, the participants learn how the problem was solved in reality. They learn what approach and which tech-niques were used to solve that particular problem. They discuss on what else could have been done in that situation.

“Guess then check” is a very effective method used in adult education. It engages people and inspires them to share their ideas with the group. Active engagement in the workshop translates to better memorization of project management techniques and other content.

Other teaching methods used during the course include but are not limited to:

• Project simulation

• Group exercises

• Brainstorming



TOOLS PROVIDED:


• Numerous templates including: Scope Change Request, Issue Submission Form, and Project Status Report

• Project Risk Factor Assessment

RESULTS

The Project Execution Breakthroughs Workshop provides measurable results for your or-ganization:

• Very fast and thorough mastery of the key project management topics needed to suc-cessfully deliver a project

• Knowledge of simple tools for managing projects

• Hands-on, business ready expertise on project execution that you can immediately apply

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1. Changes in projects

a. Scope changes

Establishing scope on projects

The scope management process

Roles and responsibilities in scope management

b. Issue managment

Issue definition

The issue management process

Roles and responsibilities in issue management

Evaluation and problem solving techniques

c. Risk management

Overview and definition of risk

Terms – risks, assumptions, issues

The risk management process

Risk identification

Risk analysis

Risk response

Risk control

2. Communication in projects

a. Communication fundamentals – formal and informal communication in projects

b. Status Reports and Status Meetings

c. Communication Plan

d. Communicating with supervisors, colleagues and subordinates

e. Communicating and organizational culture

3. People in projects

a. How to build a team?

b. Motivation

c. Conflict resolution

d. Coaching / Mentoring / Performance

4. Measuring quality and procurement

a. What is “quality”?

b. Project quality management vs organizational quality management

c. Using quality assurance to manage an outsourced project

d. Managing contractors

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FOLLOW UP:




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EARN THE TENSTEP PROJECT MANAGEMENT CERTIFICATION (TSPM)


EARN THE TENSTEP PROJECT MANAGEMENT CERTIFICATION (TSPM)!TenStep offers a global project management certification program that is truly unique in the marketplace. The TenStep Project Management (TSPM™) certification requires a com-bination of experience, knowledge and demonstration.

Experience. Candidates must be prequalified and must have demonstrated project man-agement experience. This includes a minimum of:

• Five years of industry experience

• Three years working on projects

• One year in a leadership position on a project

The three criteria above are waived if you currently have a PMP® Certification from the Project Management Institute.

Knowledge. Demonstrated by passing the final test consisting of 100 multiple choice questions.

Demonstration. Each student must successfully demonstrate their project management skills by solving an advanced case study.

EXAM

The certification is earned by attending Preparation for Success Program consisting of:




and passing the exam.

Students that successfully pass the TSPM™ exams will receive the TSPM™ certificate.

ABOUT TSPM™

The TSPM certification is based on the TenStep Project Management Process, which is fully aligned with the Project Management Body of Knowledge (PMBOK®) Guide from PMI.

Each successful TSPM™ professional will also have licensed access to the world-class Ten-Step Project Management Process. You will need this project management process to help you successfully manage projects in your organization. This access can be granted through an individual license or as a member of a company license.

This approach reinforces the concepts and principles learned for effective project manage-ment. As a result, the students are more prepared to apply the methodology to real life situations.


THE VALUE OF THE TENSTEP PROJECT MANAGEMENT CERTIFICATION

• A TSPM certification says that you are not just an average project manager. The TSPM shows that you have the experience, knowledge and the ability to successfully apply the knowledge to projects that you manage.

• A TSPM certification helps you stand out over the project management crowd.

• A TSPM certification gives you more confidence that you can successfully manage a pro-ject.

• You receive access to the TenStep Project Management process to help you apply pro-cesses, techniques and best practices you learned in the class.

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