regular council - 11 feb 2019

AGENDA

Peace River Town Council

Regular Meeting

Monday, February 11, 2019

5:00 pm.

I CALL TO ORDER

II ADOPTION OF AGENDA

1.

Additions:

1. XlV. 2. FOIP, Division 2, Exceptions to Disclosure, s. 16 Disclosure harmful to business interests of a third party

2. Deletions:

III ADOPTION OF MINUTES

1. Minutes of the January 28, 2019, Regular Council Meeting

IV PUBLIC HEARINGS

1. None

V PRESENTATIONS

1. None

VI BYLAWS

1. None

VII UNFINISHED BUSINESS

1. Request for Decision re: Council Remuneration Policy

2. Request for Decision re: Request for Interest Relief on Property Taxes

3. Request for Decision re: Asset Management Policy

VIII NEW BUSINESS

1. Request for Decision re: Franco-Albertan Flag Raising Ceremony

IX REPORTS

1. None

X INFORMATION

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Peace River Town Regular Council Meeting

Monday, February 11, 2019

1. Draft MMSA Manager Meeting Minutes for December 12, 2018

2. Letter dated February 1, 2019 from Alberta Airports Management Association (AAMA)

3. February 1, 2019 Newsletter for Mighty Peace Watershed Alliance

4. Letter received February 5, 2019 from Peace River Area Monitoring Program Committee

5. February 7, 2019 Note of Thanks to PRRC Community Sponsors

XI NOTICE OF MOTION

1. None

XII COMMENTS FROM THE PUBLIC

1. To be determined at meeting

XIII KEY COMMUNICATION ITEMS

1. To be determined at meeting

XIV IN CAMERA

1. FOIP, Division 2, Exceptions to Disclosure, s.26 Testing procedures, tests and audits

2.

FOIP, Division 2, Exceptions to Disclosure, s.16 Disclosure harmful to business interests of a third party

XV ADJOURNMENT

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MINUTES OF THE PEACE RIVER TOWN REGULAR COUNCIL MEETING HELD ON JANUARY 28, 2019 IN THE COUNCIL CHAMBERS

PRESENT: Mayor Thomas Tarpey, Deputy Mayor

Elaine Manzer, Councillors Don Good,

Johanna Downing, Orren Ford, Byron

Schamehorn, Colin Needham

REGRETS:

STAFF

PRESENT:

Christopher J. Parker, CAO Ruth McCuaig, Executive Assistant Greg Towne, Director of Corporate

Services and Economic Development Tanya Bell, Director of Community

Services Allan Schramm, Finance Manager Tim Harris, Fire Chief/Manager

Protective Services Autumn Hulme, Communications

Coordinator Laura Love, Curator Carson Murphy, Archivist

I CALL TO ORDER

Meeting called to order at 5:06 pm.

II ADOPTION OF AGENDA

1 Additions:

1. FOIP, Division 2, Exceptions to Disclosure, s.17 Disclosure harmful to personal privacy (Personnel)

2 Deletions:

MOTION-19-01-025 Councillor Downing moved to accept the Agenda of the January 28, 2019, Regular Council Meeting as amended.

MOTION CARRIED

III ADOPTION OF MINUTES

1 Minutes of the January 14, 2019, Regular Council Meeting

MOTION-19-01-026 Councillor Needham moved to accept the Minutes of the January 14, 2019, Regular Council Meeting as amended to include the addition of the correct Councillor's name for Motion-19-01-020.

MOTION CARRIED

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IV PUBLIC HEARINGS

1 None

V PRESENTATIONS

1 Mac Olsen, Councillor for the Village of Donnelly and media representative from the South Peace News (Smoky River Express) made a presentation to Council on the provision of expanded media services to the Town.

VI BYLAWS

1 Bylaw 2041 Utility Rate Bylaw

MOTION-19-01-027 Councillor Needham moved that Council provide first reading of Bylaw 2041, the Utility Rate Bylaw.

MOTION CARRIED

MOTION-19-01-028

Councillor Downing moved that Council provide second reading of Bylaw 2041, the Utility Rate Bylaw.

MOTION CARRIED

MOTION-19-01-029

Councillor Good moved that Council consider providing third reading of Bylaw 2041, the Utility Rate Bylaw.

MOTION CARRIED UNANIMOUSLY

MOTION-19-01-030

Councillor Ford moved that Council provide third reading of Bylaw 2041, the Utility Rate Bylaw.

MOTION CARRIED

2 Bylaw 2042 Solid Waste Bylaw

MOTION-19-01-031 Deputy Mayor Manzer moved that Council provide first reading of Bylaw 2042, the Municipal Solid Waste Bylaw.

MOTION CARRIED

MOTION-19-01-032

Councillor Downing moved that Council provide second reading of Bylaw 2042, the Municipal Solid Waste Bylaw..

MOTION CARRIED

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MOTION-19-01-033 Councillor Ford moved that Council consider providing third reading of Bylaw 2042, the

Municipal Solid Waste Bylaw.

MOTION CARRIED UNANIMOUSLY

MOTION-19-01-034

Councillor Needham moved that Council provide third reading of Bylaw 2042, the Municipal Solid Waste Bylaw.

MOTION CARRIED

VII UNFINISHED BUSINESS

1 None

VIII NEW BUSINESS

1 Request for Decision re: Grants to Organizations First Quarter submissions

MOTION-19-01-035 Councillor Downing moved that Council provide $5,000.00 in funding as requested by Alberta Pond Hockey to assist with costs associated with hosting the 2019 Alberta Pond Hockey Championship to be held March 8-10, 2019.

MOTION CARRIED

MOTION-19-01-036

Councillor Ford moved that Council provide the Peace River Winter Swim Club $1,872.45 in funding to assist with costs associated with hosting their swim meet scheduled for January 19-20, 2019.

MOTION CARRIED

MOTION-19-01-037

Councillor Schamehorn moved that Council decline North Peace Arts Festival their

request for $5,000.00 but contribute $1500 to the event.

MOTION CARRIED

MOTION-19-01-038

Councillor Needham moved that Council provide the Mighty Peace Hill Climb Club $2,500.00 in funding to assist with costs associated with hosting the 2019 Hill Climb to be held February 22-24, 2019.

MOTION CARRIED

Councillor Good left the meeting at 5:42 pm. Councillor Good returned to the meeting at 5:45 pm.

MOTION-19-01-039 Councillor Ford moved that Council provide $1,000.00 in funding to assist with costs associated with hosting the 2019 Carnaval de St-Isidore to be held February 15-17, 2019.

MOTION CARRIED

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2 Request for Decision re: Fire Department Awards Ceremony

MOTION-19-01-040 Councillor Schamehorn moved that Council enable all of Council to attend the Peace River and County of Northern Lights Fire Departments Annual Awards Ceremony on February 16, 2019 at 6:00 pm., at the Chateau Nova Hotel.

MOTION CARRIED

3 Request for Decision re: Council Remuneration (document revised January 28, 2019)

MOTION-19-01-041

Councillor Needham moved that Council direct Administration to increase by 25% the Council Remuneration, Travel and Expense Policy P-11-2009-05 effective January 1, 2019. Those voting in favour of the motion: Manzer Needham Those voting against the motion: Downing Good Ford Tarpey Schamehorn

MOTION DEFEATED

MOTION-19-01-042

Councillor Schamehorn moved that Council remuneration be increased by 10% over the 2018 rate and 9% per year for the subsequent 5 years to achieve 55% parity with the comparable municipalities. Those voting in favour of the motion: Schamehorn Those voting against the motion: Tarpey Manzer Downing Good Ford Needham

MOTION DEFEATED

MOTION-19-01-043

Councillor Good moved that Administration be directed to provide additional information at the Governance and Priorities meeting with examples of the impact on various tax brackets along with a proposed funding formula.

Page 4 of 7 of 62


MOTION CARRIED

4 Request for Decision re: Flags for Council Chambers and Pipe Ceremony

MOTION-19-01-044 Councillor Downing moved that the Town of Peace River Council approve the permanent installation of the Treaty 8 and Metis Flags within the Town Council Chambers and that Council direct Administration to consider March 18, 2019 for the ceremony.

MOTION CARRIED

5 Briefing Note re: Peace Regional Recreation Centre Construction Update

MOTION-19-01-045 Councillor Downing moved to accept the Briefing Note for information.

MOTION CARRIED

6 Request for Decision re: CPTED Workshop Funding

MOTION-19-01-046

Councillor Schamehorn moved that Council provide up to $2,500 and not a penny more in support of a regional CPTED training event.

MOTION CARRIED

Meeting recessed at 7:27 pm. Meeting reconvened at 7:43 pm.

7 Request for Decision re: Rotary Gala Event

MOTION-19-01-047 Deputy Mayor Manzer moved that Council be enabled to attend the April 13, 2019 Rotary Gala event.

MOTION CARRIED

IX REPORTS

1 None

X INFORMATION

1 Draft Minutes of the November 30, 2018 MMSA Board and Organizational Meetings

2 Letter received from the Village of Nampa re: Funding support for CPTED

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3 Letter dated January 14, 2019 from Minister of Infrastructure re Airport

4 Letter dated January 15, 2019 from Municipal Affairs re: Municipal Excellence Awards

MOTION-19-01-048

Councillor Downing moved to accept items X.1 to X.4 for information.

MOTION CARRIED

XI NOTICE OF MOTION

1 None

XII COMMENTS FROM THE PUBLIC

1 None

XIII KEY COMMUNICATION ITEMS

1 None

MOTION-19-01-049 Councillor Ford moved that the meeting go in camera at 7:48 pm to discuss FOIP, Division 2, Exceptions to Disclosure, s.17 Disclosure harmful to personal privacy (Personnel) (2 items).

MOTION CARRIED

XIV IN CAMERA

1 FOIP, Division 2, Exceptions to Disclosure, s.17 Disclosure harmful to personal privacy (Personnel)

2 FOIP, Division 2, Exceptions to Disclosure, s.17 Disclosure harmful to personal privacy (Personnel)

MOTION-19-01-050

Councillor Good moved that the meeting go out of camera at 8:23 pm.

MOTION CARRIED

MOTION-19-01-051

Councillor Needham moved to adjourn the meeting.

MOTION CARRIED

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XV ADJOURNMENT

Meeting adjourned at 8:24 pm.

Thomas Tarpey, Mayor

Christopher J. Parker, CAO

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POLICY

Council Remuneration, Travel and Expense Policy Page 1 of 5

Approval Date: Motion:

Policy Number:

Supersedes: P-11-2009-05 (formerly GGS-11-120.2)

Title: Council Remuneration, Travel and Expense Policy

Purpose To specify compensation for Council remuneration, travel and subsistence costs while on Town business. Policy The Town of Peace River shall provide compensation to members of Council for attending Council meetings and other municipal business, as well as reimbursement for reasonable personal and travel expenses incurred while on Town business. This policy applies to Mayor and Town Councillors. 1. Travel

1.1. Provincial per km rate or cost of airfare whichever is the lesser amount. Carpooling is encouraged.

1.2. When tickets are required on a common carrier, single fare tickets may be purchased and the price reimbursed upon submission of receipts.

1.3. Council members may be reimbursed for taxi fares. Receipts for fares are not required;

however, expenses must be itemized. 2. Meal Expenses

2.1. When traveling on Town business, a Council member may claim either: 2.1.1. The actual cost of the meal; or 2.1.2. The meal allowance.

2.2. The actual cost of the meal is the amount shown in the receipt, excluding alcoholic

beverages, plus a gratuity of up to 15 percent of the meal cost.

2.3. The meal allowances are: 2.3.1. $9.20 for breakfast; 2.3.2. $11.60 for lunch;

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2.3.3. $20.75 for dinner.

2.4. When a Council member is traveling on Town business for part of a day, they may be reimbursed for the receipted amount or the meal allowance:

2.4.1. For breakfast, if the departure time is 7:30 a.m. or earlier or the return time is 7:30 a.m. or later; or

2.4.2. For lunch, if the departure time is 1:00 p.m. or earlier or the return time is 1:00 p.m. or later; or

2.4.3. For dinner, if the departure time is 6:30 p.m. or earlier or the return time is 6:30 p.m. or later.

2.5. If a meal is included in the cost of airfare, the Council member cannot claim a meal allowance unless the flight is delayed. When the flight is delayed, a meal may be claimed in accordance with subsections 2.1 through 2.4.

3. Accommodations

3.1. When lodging is required, Council members are expected to utilize standard, medium-priced hotels and motels whenever possible. If a Council member is attending a formal, organized meeting or convention, they may stay at the host hotel if accommodations are available.

3.2. In all cases, the Town will pay no more than the regular single room rate.

3.3. Accommodation at a friend’s or relative’s domicile may be granted an unreceipted allowance in lieu of commercial accommodation of $20.15 per day.

4. Council Remuneration

4.1. Remuneration criteria: 4.1.1. The Town of Peace River pays their elected officials a monthly salary of which the

Mayor’s salary is at a higher rate to compensate for additional responsibilities required of the position such as Chairing and preparing as Chair for Council meetings, additional meetings with Administration and members of the public.

4.2. For all members of Council monthly remuneration shall include payment for the following: 4.2.1. Dealing with and responding to public concerns from residents, clubs, organizations,

businesses, etc.; 4.2.2. Council meeting preparation and research; 4.2.3. Signing Town documents; 4.2.4. Town staff social functions; and 4.2.5. Golf tournaments or other such events that the Town pays the registration fee for a

Council member to attend.

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4.3. Monthly Base Rates:

4.3.1. Mayor’s remuneration shall be $26,640.00 per annum, or $2,200.00 per month. 4.3.2. Deputy Mayor’s remuneration shall be $19,980.00 per annum, or $1,665.00 per

month. 4.3.3. Councillor remuneration shall be $16,620.00 per annum, or $1,385.00 per month. 4.3.4. Monthly Honorariums are compensation for meeting preparations, regular meetings

with residents and taxpayers, phone calls related to Town business, etc. If the Mayor, Deputy Mayor, or Councillor is away for a consecutive period of 21 days or more, the monthly Honorarium will be prorated based on the number of days absent over the corresponding period (example, absent 21 consecutive days in a single calendar month – 21/30 = 70%. Therefore, the monthly Honorarium would be 30% of the regular monthly Honorarium). If the consecutive days of absence occurred over a 2 month period then the Honorarium would be prorated over the 2 month period (example, 21/60 = 35%. Therefore, the monthly Honorarium would be 65% of the total Honorarium due for the 2 month period).

4.4. Policy Updates: 4.4.1. The rates within this policy shall be updated every second year based on the following

criteria: 4.4.1.1. Twelve municipal comparables shall be used; the six municipalities immediately

larger than the Town of Peace River and the six immediately smaller. 4.4.1.2. Of these, total Council compensation shall be identified based on the most

recent financial statements available. Council compensation on a per capita basis shall then be established.

4.4.1.3. A community cost modifier shall be determined. This is based on the average of the “median value of dwellings” and “average value of dwellings” per the most recent Statistic Canada data. Each municipality will be adjusted against the average for the Town of Peace River. The difference will be reduced by 35% – the estimated cost of accommodations and effect on service costs – to determine a Proposed Modifier amount.

4.4.1.4. The Proposed Modifier shall adjust the per capita amounts of the comparables to determine an “Adjusted Council Compensation per Capita” figure.

4.4.1.5. The average of the median amount of the 12 comparables – effectively the figure hallway between the sixth and seventh municipality – shall be the target for Council compensation changes within the policy.

4.4.2. In years where the policy is not adjusted, Council base rate shall be subject to the same cost of living (COLA) increase as received by employees annually.

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5. Per Diems 5.1. For all members of Council per diem rates are paid for the following:

5.1.1. Regular Council meeting attendance; 5.1.2. Special Council Meeting attendance; 5.1.3. Meeting with Administrative staff; 5.1.4. Regularly scheduled meetings of Boards and Committees, and their sub-committees,

that Council members are appointed to; 5.1.5. Public Hearings not scheduled during regular meetings of Council; 5.1.6. Attendance at Special Meetings for Boards and Committees that Council members are

appointed to that are outside of regularly scheduled meetings (example, union negotiations);

5.1.7. Attendance at conferences, seminars, and courses with content/subject matter directly related to Council business and/or related to the Boards and Committees Councillors are appointed to;

5.1.8. Attendance at municipal conferences, seminars, courses including the Alberta Urban Municipalities Association annual conference and seminars, the Federation of Canadian Municipalities Association annual conference and other organizations;

5.1.9. Ceremonies, grand openings and banquets by invitation and attended in an official capacity as the representative of the Town;

5.1.10. Attendance at community based meetings hosted by community groups, business or senior levels of government;

5.1.11. Attendance time at Regular, Special or other Town sanctioned meetings shall be paid in accordance with the recorded meeting times as noted by Town Administration. All other attendance times are the responsibility of the individual Mayor, Deputy Mayor, or Councillor.

5.2. Per Diem Rates: 5.2.1. $42.00 for every hour that they are in attendance at a Council approved meeting or

function, to a maximum daily allowance of $336.00. 5.2.2. Travel time to out of town meetings and conferences is paid at 50% of the hourly

allowance ($21.00 per hour) for travel to a maximum daily travel time of 8 hours.

5.3. Council members will exercise discretion in selecting and attending conferences, meetings or sessions that would derive benefit for the municipality.

5.4. Council will establish a separate budget annually for this purpose, over and beyond Council remuneration described above.

5.5. Council may elect to permit Councillors to attend additional conferences, meetings or

sessions.

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5.6. Attendance at conferences, seminars and courses shall be approved via enabling motion at

regular meetings of Council.

5.7. All Councillor expense claims shall be reviewed by the CAO with any exceptions to policy being approved by the Mayor.

5.8. Honorariums, hourly rate sheets and expense forms must be turned in to Administration for

processing within 45 days of month end. If not received within this period, Administration will not accept these requests for payment and the Mayor, Deputy Mayor, or Councillor shall forfeit all rights to collect any amounts due for the period in question.

________________________________ Thomas Tarpey, Mayor

________________________________ Christopher J. Parker, CAO

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of 11

Of the 13 municipalities, Peace River had the second lowest Council compensation in terms of actual funds ($147,568) and amount per capita ($21.54) in 2017. From a ratio perspective, Peace River Council is paid 49.4% less than the average of the comparables in terms of total compensation and 50.3% less than the average on a per capita basis.

For informational purposes, staff included information on our neighbouring municipalities. Due to the population and service disparities they are not reasonable comparables, but of interest to note as part of this analysis.

Municipality 2016 Population 2017 Council

Compensation Council Compensation

per Capita County of Northern Lights 4,200 $ 177,456 $ 42.25 Town of Grimshaw 2,718 $ 41,596 $ 15.30 MD of Peace 135 1,747 $ 161,770 $ 92.60 Northern Sunrise County 1,891 $ 529,775 $ 280.16 Peace River 6,852 $ 147,568 $ 21.54

$0

$20,000

$40,000

$60,000

$80,000

$100,000

Compensation • Mayor

$0

$10,000

$20,000

$30,000

$40,000

$50,000

Compensation • per Councilor

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POLICY

Approval Date: Motion:

Policy Number:

Supersedes: New

Title: Town of Peace River Asset Management Policy

Board Review:

Purpose The Town of Peace River owns a variety of infrastructure assets which support the delivery of services. These assets require responsible acquisition, operation, maintenance, rehabilitation, and eventual replacement and/or disposal. Asset Management is the coordinated activities of an organization to realize value from assets. It involves Town departments, stakeholders, citizens, and Council. The intent of asset management is to maximize benefits, manage risk and provide satisfactory levels of service to the community in a sustainable manner. The Town's Infrastructure Asset Management Policy is a critical element of the Town's overall framework for asset management, which also includes the Town's Infrastructure strategy and the development of Asset Management Plans. Related Documents

• Municipal Government Act Definitions M.G.A. means the Municipal Government Act, Revised Statutes of Alberta 2000, Chapter M-26, and amendments thereto. Town means the corporation of the Town of Peace River. Asset means an item, thing or entity that has potential or actual value to an organization. The value can be tangible or intangible, and financial or non-financial. Asset Management means the coordinated activity of an organization to realize value from its assets. Asset Management Plan means a plan developed for the management of infrastructure assets that combines multidisciplinary management strategies (including technical and financial) over the lifecycle

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Asset Management Policy

Page 2 of 6

of the asset in the most cost-effective manner to deliver a specified level of service. It specifies the activities, resources and timescales required for individual assets (or asset groups) to achieve the organization's asset management objectives. A significant component of the plan is therefore a long-term program of works and cash flow projection for the activities. Each plan will vary in complexity depending on the asset group it pertains to. Disposal means actions necessary to decommission, dispose, or repurpose assets that are no longer required. Holistic Approach Considers a complete system rather than isolated analysis of individual parts. Infrastructure Asset The physical assets that support social, cultural and economic outcomes and deliverables (services), and also includes Natural Assets and software, but not data and information. Infrastructure assets are intended to be maintained indefinitely at a particular level of service potential by the continuing replacement and rehabilitation of their components. Levels of Service means the parameters or combination of parameters that reflect socio-cultural, financial/economic and environmental outcomes that the organization delivers. They describe the outputs or objectives that the Town intends to deliver; includes measures at the corporate, stakeholder, and asset operator levels of the organization. They are the composite indicators such as quality, quantity, reliability, responsiveness, safety and cost, for a particular activity or service area against which service performance may be measured. Life Cycle Cost means the sum of all recurring and one-time (non-recurring) costs over the full life span or a specified period of an asset. It includes planning, design, construction, acquisition, operation, maintenance rehabilitation and disposal costs. Whole Life Cost means an approach for comparing investment options across the same time horizon (which may not be the full lifespan of the asset). Net Present Value (NPV / NPC) means the sum of the discounted cash flows, where future cash flows are discounted by the discount rate. At high discount rates and long periods into the future the Present Value of money is small. Maintenance means all actions necessary, excluding renewal actions, to address deterioration of an asset to preserve its condition and achieve its expected useful life. Maintenance does not increase the level of service of the asset or increase its service life, rather it slows down deterioration and delays when renewal actions are necessary. Within the Town of Peace River context, maintenance actions are not capitalized, and should be proactively built into operating budgets.

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Page 3 of 6

Natural Assets The land, air, water, living organisms and other formations, such as aquifers, creeks and rivers that provide equivalent civil engineered municipal goods and services. Renewal Investment in existing infrastructure to restore to its former condition and may extend its service life. Capital investment in renewal extends the period of service potential but does not change the replacement value, and so does not increase the size of the infrastructure asset portfolio. Renewal includes rehabilitation and replacement: Rehabilitation The action of restoring or replacing parts or components of an infrastructure asset to a former condition or status. Generally, involves repairing the asset to deliver its original level of service without resorting to significant upgrading or renewal, using available techniques and standards. Replacement The action of replacing an infrastructure asset so as to provide similar, or an agreed alternative, level of service.

Resilience The concept of resilience is wider than natural disasters and covers the proactive capacity of public, private, and civic sectors to withstand disruption, absorb disturbance, act effectively in a crisis, adapt to changing conditions including climate change, and grow over time. Stakeholder In this policy includes but is not limited to internal and external partners such as operators, maintainers, utilities (ATCO, Telus etc.), citizens, visitors, and explorers. Sustainability Is meeting the needs of today without compromising the needs of future generations. It is about improving the standard of living by protecting human health, conserving the environment, using resources efficiently and advancing long-term economic competitiveness. It requires the integration of environmental, economic and socio-cultural priorities into policies and programs and requires action at all levels - citizens, industry, and governments. Triple Bottom Line Expands on the traditional view of an organization's financial/economic bottom line by also measuring the organization's commitment to socio-cultural and environmental factors and including all three factors in decision making. Policy 1. The purpose of this policy is to:

1.1. Provide guidance to staff in carrying out the organization's long-term business strategies, mid-term asset management plans, and current asset management activities;

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Page 4 of 6

1.2. Provide clear direction for Asset Management through defining key principles that underpin Asset Management and assist with developing the organization's Asset Management objectives;

1.3. Align upwards with the organization's vision, goals and objectives, and alignment downwards to current and future procedures for asset management activities, and;

1.4. Provide clarity to what outcomes are required when implementing the Asset Management policy.

2. Asset Management Key Principles 2.1. The following outlines fundamental asset management principles that will be developed

over time and implemented across both the organization and third-party organizations responsible for Town Assets for application when making decisions pertaining to the Infrastructure Assets the Town owns.

3. Service Delivery to Stakeholders 3.1. It is important for the Town to adhere to defined levels of service (LOS), and in doing so

balance stakeholder expectations, risk, affordability, time constraints, supporting Council priorities, and exploring technological advances and evolving markets.

3.2. The Town shall have clearly defined LOS, and will target investments to: 3.2.1. Maintain and manage assets at the defined LOS; 3.2.2. Recognize that LOS can change over time; 3.2.3. Monitor standards and service levels to ensure they continue to support

community expectations and objectives; and 3.2.4. Maintain legislative/regulatory compliance.

3.3. Create a common framework for establishing LOS. The framework should complement and adhere to other Town Policy, including the public engagement policy.

3.4. Establish LOS that will be supported by: 3.4.1. Adherence to all relevant legislative, regulatory, and statutory requirements,

where applicable A risk-based decision-making framework that considers impact to stakeholders when evaluating decisions on maintaining and enhancing or reducing the LOS performance;

3.4.2. Determining the adequate balance between the value of stakeholder service and the cost;

3.4.3. Regular communications to Council and citizens on service performance and/or asset condition; and

3.4.4. A clear understanding and evaluation of all options available to provide the service (or its elimination), recognizing advances in technology, market place, and changing business models.

3.4.5. Adherence to industry best practice(s), where applicable.

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Page 5 of 6

4. Long-Term Sustainability and Resiliency

4.1. Infrastructure assets should be socio-culturally, environmentally, and economically sustainable and resilient into the long-term. This involves triple bottom line consideration, long-term planning, and implementing resiliency actions.

4.2. The Town shall: 4.2.1. Make appropriate long-term decisions to better enable assets to meet the

challenges of changing: 4.2.1.1. stakeholder expectations, 4.2.1.2. legislative requirements, 4.2.1.3. environmental impacts, and 4.2.1.4. technological advancements.

4.2.2. Consider socio-cultural, environmental, and economic factors and implications during asset management and investment planning processes.

4.2.3. Consider proactive resilience when making infrastructure asset investment decisions, including but not limited to capital renewal and operational maintenance.

5. An Integrated, Holistic Approach 5.1. The concept of thinking holistically across departments and disciplines when managing

services, capital assets, stakeholder experience, and other resources while efficiently delivering quality, and asset value by managing risk and maximizing value.

5.2. The Town shall: 5.2.1. Implement a holistic approach to asset management that considers the impacts of

decisions on stakeholders, and will make informed, evidence-based decisions using formal and consistent methods.

5.2.2. Consider the assets in their system context, and their interrelationships, as opposed to optimizing individual assets in isolation. This includes systematically building resilience characteristics into infrastructure systems.

5.2.3. Take a comprehensive approach to asset management that looks at the complete lifecycle of the asset, including planning, design, construction/development, operation, maintenance, rehabilitation, replacement, and disposal.

5.2.4. Take steps to encourage collaboration, synergy, and cooperation across all business units as appropriate in order to build effective working relationships and sharing of information. The Town should also extend this approach to regional, provincial, and national entities.

6. Investment Decision-Making 6.1. Demonstrate fiscal responsibility and transparency in decisions related to the

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Page 6 of 6

management of all Town assets. 6.2. The Town shall develop and maintain appropriate long-term plans for infrastructure

investment, which include: 6.2.1. Implementing and maintaining appropriate planning and assessment resources; 6.2.2. Evaluating asset investment decisions (construction/material specifications,

procurement methodologies, maintenance strategies, value engineering, etc.) based on life cycle cost to assess the full financial impact through acquisition, operation, maintenance, renewal and disposal;

6.2.3. Embracing opportunities and challenges that arise from innovation and new technologies (including disruptive technologies);

6.2.4. Developing prioritized and optimized capital investment plans that will enable rational transparent investment decisions to be made on an asset base, and;

6.2.5. Clear line of sight to the service benefiting from the investment, and appropriate measures, outcomes, and targets to evaluate the effectiveness of the investment.

7. Innovation and Continuous Improvement

7.1. Create a culture that values innovation and continuous improvement in asset management practices to fully realize asset value and achieve sustainable communities.

7.2. The Town shall: 7.2.1. Focus on driving innovation in the development of processes, tools, techniques,

and solutions as required. 7.2.2. Continually measure the effectiveness of its asset management programs and

adjust, as applicable. 7.2.3. Provide the necessary education and training in asset management to internal and

external stakeholders.

________________________________ Thomas Tarpey, Mayor

________________________________Christopher J. Parker, CA

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of 62

MUNICIPAL MANAGERS MEETING MACKENZIE MUNICIPAL SERVICES AGENCY,

POMEROY INN AND SUITES, GRIMSHAW, ALBERTA December 12 2018 at 10:00 A.M.

In Attendance: Municipal Managers: Cathie Bailey Village of Berwyn Barbara Johnson MD of Peace No. 135 Brian Martinson Town of High Prairie Adele Parker Town of Falher Brian Allen Town of Grimshaw Sandra Fox MD of Fairview No. 136 Cindy Millar Northern Sunrise County John Brodrick Town of Manning Christopher Parker Town of Peace River (10:10 am) Dianne Roshuk Village of Nampa Audrey Bjorklund Clear Hills County Dan Fletcher Town of Rainbow Lake MMSA Staff: Karen Diebert Manager Alisha Mody Manager of Planning Elise Willison Senior Municipal Planner Olayemi Babalola Municipal Planner Shahira Jalal Municipal Planner Komiete Tetteh Municipal Planner Jan Sotocinal Municipal Planner Hector Perez GIS Technologist Clark Zhou Senior GIS Technologist Darlene Hachey Administrative Assistant Regrets: Allan Rowe Clear Hills County

1. Call to Order – K. Diebert called the meeting to order at 10:00 a.m.

2. Introductions – CAOs and Staff introduced themselves around the table. Olayemi Babalola was

introduced as the new planner on MMSA staff.

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Mackenzie Municipal Services Agency Municipal Managers Meeting – December 12, 2018 Page 2

3. Municipal Work Program A. Mody provided an update to the draft 2019 work program. Work is being done to streamline and prioritize the IDP projects. A. Mody, E. Willison, J. Sotocinal and K. Tetteh are involved in work being done on MDPs. The Town of Peace River’s LUB is being overhauled. C. Bailey asked if work on park projects, beautification projects and aerial imagery are included in membership with the MMSA. A. Mody answered that parks and beautification projects are included with membership but not the cost of aerial imagery. A. Mody is hopeful that the cost of the aerial imagery will be reduced by having more municipalities involved. MMSA is in the position to give SDAB training and will need to create a training manual and test for both clerks and members. Rainbow Lake will negotiate with Mackenzie County to discuss an annexation of the Town sewage lagoon. B. Allen shared plans to develop a park adjacent to the new municipal office location.

4. Staff Activity Report

A. Mody discussed the staff activity report. She explained that this report represents work done by planners and does not include Subdivsion or GIS work. A. Mody stressed that each line represents varying degrees of work.

5. Conference Highlights

(a) APPI Conference E. Willison, J. Sotocinal and S. Jalal gave a summary of their attendance at the APPI Conference. These conferences are beneficial because they keep Planners up to date with emerging trends, understanding legislation and opportunity to network.

(b) ADOA Conference K. Tetteh discussed the MGA changes and work being done to bring policies into compliance and to post planning information on each municipality’s website. K. Tetteh shared that his attendance at the Bear Pit Session was quite valuable.

6. 2020 to 2024 Strategic Plan

A copy of the Strategic Plan and Questionnaire were handed out to the CAOs. K. Diebert shared that an ad hoc committee consisting of the Executive Committee, 3 MMSA staff and CAOs – B. Allen and C. Millar has been formed to assist in the review of the Strategic Plan. A draft review should be ready to take to the Board in April. Part of the review will be the funding formula. The current funding formula works but could be improved. Karen stressed that the funding formula is complex and a review is a difficult undertaking. In looking at other agencies, our funding formula is one of the better ones in the province. A. Mody commented on the benefits of having the MMSA integrated into the administration of each municipality as their planning department. She asked for input from the municipalities on how to strengthen that relationship. There was a discussion about the benefits of having MMSA available to assist with municipal planning. The majority of CAOs voiced their appreciation of having MMSA “a phone call away”.

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7. Regional Subdivision and Development Appeal Board K. Diebert provided an update on the development of the Regional SDAB. Draft bylaws are out for legal review. Next steps include bringing the bylaws to the steering committee for review. K. Diebert reminded the CAOs that the Regional SDAB is not an MMSA Board but a Regional Board that will benefit municipalities in northwestern Alberta who are interested in becoming part of this Board. If Municipalities agree that the Regional SDAB is viable, they will be required to adopt individual bylaws. K. Diebert explained that a grant was received to fund a Regional SDAB viability study. There was a discussion about board member remuneration and that inconsistences need to be resolved. A yearly $100 membership fee was discussed to cover MMSA administrative costs. A. Mody explained that MMSA is able to provide training for Board members. There was a question about MMSA providing clerk services to the Board. This is not feasible due to conflict of interest, as MMSA is the Subdivision Approval Authority.

8. Annual Seminar K. Diebert and A. Mody presented information to the CAOs on the proposed 2019 MMSA annual seminar. A. Mody clarified that the annual seminar is not lawyer driven and topics need to be of interest to all members. The suggested topics are:

Economic Development

Parks and Tourism (from an inter-municipal perspective) S. Fox suggested a possible focus on “rural” economic development. Parks and Tourism seemed to be of interest to several CAOs as they are used by inter-municipal residents. B. Johnson said that 2 members of the M.D. of Peace have recently attended a conference on Parks. There was a discussion in regard to “Provincial Designation of Land” and how that affects economic development. K. Diebert asked about time preferences for the annual seminar. Having the seminar in the fall – October or early November was suggested. It was noted that September would not be preferable due to the ARMA conference.

9. Webmapping

(a) Aerial Imagery A. Mody shared that KCL is exploring the possibility of doing aerial imagery for themselves. They are at the proof of concept phase and this may or may not pan out. A. Mody handed out a quote from 2016 that was done by “Tarin” for different municipalities that also included examples of aerial imagery that could potentially be flown. A. Mody explained that since the time of the quote, the quality of aerial imagery has improved.

(b) Next Steps The possibility of having municipalities that are not members of the MMSA included in this project was discussed as a means of lowering costs. A. Mody explained that municipalities would need to decide on areas/how much of their municipality they would want to be included in the aerial imagery. It was explained that it may not be beneficial to do sections as opposed to whole areas due to “Fly Travel” cost. A. Mody explained there would be no wait time once data is received by the MMSA GIS Department to include aerial imagery data on municipal maps.

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10. Round Table Discussion

Town of Rainbow Lake – D. Fletcher shared that he is happy to be back at the Town of Rainbow Lake after a short absence. He had previously worked as CAO for 5 years. Village of Nampa – D. Roshuk indicated that renovations have been done to the fire hall and public works building. Due to a couple of break-ins, new lighting has been installed outside of the public works building. MD of Peace No. 135 – B. Johnson reported that there has been an extension on a LUB amendment for a proposed gravel pit. People living along Shaftesbury Trail have expressed concerns with the proposal. Approval has been given for a residential area structure plan. Town of High Prairie – B. Martinson reported that the Town is changing their street lights to LED in order to save on energy costs. The Town is partnering with Big Lakes County to put fiber optics in Big Lakes County, the Town of High Prairie and the entire hamlet of Joussard. Town of Grimshaw – B. Allen indicated that the Town Office will be moving into the Kennedy School Building within 6 months. Some renovations are being considered. A development permit has been issued for the Peace River School Division to take over the previous Grimshaw High School building. Approval was given for a LUB amendment for Cannabis. One site is currently open and another one is waiting for approval. B. Allen has attained his CLGM Designation and is currently working towards his Applied Land Use Planning Certificate through the University of Alberta. Village of Berwyn – C. Bailey reported that in May 2018, residents had voted 89% to stay as a Village in response to provincial recommendations. The Village will be looking into cutting costs and increasing revenue. Northern Sunrise County – C. Millar shared that there have been changes to the County’s LUB. There is an ongoing application for a business park camp. Renovations to County facilities are scheduled to take place over the next couple of years. Outside work is complete on the Medical Clinic; scheduled to open in the fall of 2019. The County has been busy working on IDPs and ICFs. MD of Fairview No. 136 – S. Fox reported that the MD had applied for a time extension, for ICF’s/IDP’s that has been granted. Will not be exempt from IDPs on river boundaries and will have to do one with Saddle Hills County and Birch Hills County. S. Fox shared her appreciation of the MMSA. Clear Hills County – A. Bjorklund reported that the County is busy with IDPs and have been working on their MDP with E. Willison and J. Sotocinal. Town of Manning – J. Brodrick stated the Town had been preparing for their Christmas Light Up. Lights had been left out over the summer and had been cut and needed to be replaced. The morning of the Light Up, some lights had been cut again and needed to be replaced a second time. J. Brodrick thanked the MMSA for assistance with the recent SDAB hearing.

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Town of Falher – A. Parker said that the Town’s cannabis regulations have been updated and they have been busy with IDP and ICF meetings. The street improvement project came in under budget, so the town was able to do other projects. Next year is Falher’s 100th anniversary and it will be celebrated in conjunction with the annual Honey Festival.

Town of Peace River – C. Parker reported that work on IDPs is continuing. The Bridge project is going strong. Spending in the area due to the Bridge project is 1.4 million per month. The Recreational Center will be opening in the fall of 2019. A major retailer may be opening up in Peace River’s downtown area. The Town will be celebrating their 100th Anniversary in 2019. The Snowbirds have been booked for the July 31st Peace River Airshow. Airport viability has become an issue – looking into asking municipalities to change their LUB to assist in the Airport viability. K. Diebert gave out Christmas gift boxes prepared by the MMSA to each CAO for their particular municipality.

11. Adjournment – The meeting adjourned at 12:35 p.m.

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www.albertaairports.ca [email protected]

Page 1 of 1

February 1, 2019

RE: Funding for Alberta Airports

Dear AAMA Member,

The Alberta Airports Management Association exists to assist airports across Alberta with a vast array of

issues and needs. One item that has been brought forward time and time again has been the need for

funding of the smaller airports in the province. We have seen an improvement in funding with the

reintroduction of the Community Airport Program (CAP). However, funding from the CAP program is

limited to only $2 million dollars per year and limited to funding 75% of the project cost. Take into

consideration that the resurfacing of a runway can run into the territory of $15 million dollars and it

becomes painfully obvious that the program is underfunded. Especially when you consider the 72 paved

community airports in Alberta. Municipalities that have been forced to endure the costs of running

these community airports are not seeing the support that they need to do so safely.

I, as the Chair of AAMA, have twice met with representatives of Brian Mason, Minister of Transportation

for the province of Alberta and have been informed both times, “there will be no increase in funding or

expansion of scope for the program.” These airports are often used by the province itself with Alberta

Health Services Medivac flights and/or Alberta Agriculture and Forestry forest fire fighting operations.

Yet funding from these branches of the government are limited only to the payment of landing fees.

The AAMA Board of Directors have decided that we as an organization must take action. We are asking

you, as a member of AAMA, to contact your local MLA and voice your concern. The AAMA has 54

Members and with our voices united we can make a difference. Attached to this email is a letter to

assist you in that contact. Please feel free to use all or part of this document as you see fit. Through

lobbying from our membership, we are confident that the Province will work with us and provide the

necessary increase in funding required to provide safe airports province wide.

If you require further information or have questions about this campaign, please don’t hesitate to

contact me directly via email at [email protected] or via phone (780) 618-6531.

Sincerely,

William Stewart, A.A.E., Chair

Alberta Airports Management Association

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mailto:[email protected]

www.albertaairports.ca [email protected]

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DATE

RE: Funding for Alberta Airports Dear MLA NAME, I am writing to you in regard to the lack of funding provided by the Province of Alberta to Alberta’s airports. Currently the Province of Alberta’s “Community Airport Program” provides $2 million in annual funding to assist in the maintenance of 72 paved airports in Alberta. While that may sound like a significant amount of money to the majority of Alberta Citizens, industry people will know the cost of a single runway pavement project can easily reach $15 million. Using a funded cost of $10 million dollars per project, it would take approximately 360 years for these 72 Alberta airports to each receive that funding. The Community Airport Program is clearly underfunded and cannot possibly be deemed acceptable by the Citizens of Alberta. These smaller airports are often utilized by Alberta Health Services Medevac flights, as well as, Alberta Agriculture and Forestry fire suppression services. Thus, the Province of Alberta does not even provide enough funding to maintain the airport infrastructure that it uses. This shortfall in capital funding support then becomes the burden of the Municipalities surrounding these airports. These Airport Operators are therefore encumbered with difficult monetary decisions regarding airport upkeep. Airport Operators may be forced to operate an airport with under maintained and potentially unsafe infrastructure in an attempt to accommodate critical medevac, or firefighting flights. I understand that finding a source of funding for the Community Airport Program may be an obstacle. I suggest the introduction of a Provincial aviation fuel fee to generate some of the program funds. This will ensure the burden of funding remains mostly with those using the infrastructure while not significantly impacting the Alberta tax payer. As a member of Alberta’s airport community, I am asking the Province of Alberta to increase funding of the Community Airport Program to a suitable amount that will allow Alberta’s community airports to operate safely without placing excessive financial strain on the communities surrounding them.

Yours Truly,

YOUR NAME HERE

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MPWA Newsletter

February 2019 Diverse, Responsible & Connected Issue #17

F l o w o f t h e P e a c e

What Flows LakeKeepers Program Page 1 Message from the Executive Director Page 2 From the Watershed Coordinator Page 3 Staff of MPWA Page 3 Municipal Wetlands Workshop Page 4 Working Well Workshop Page 4 Board of Directors Page 4

Education Opportunities: If you would like a school visit, a speaker at your organization meeting (youth or adult) or at a speaker event, the Mighty Peace Watershed Alliance would be interested in presenting about our organization, wetlands or stewardship. Please contact Megan at [email protected]

SAVE THE DATE: MPWA Annual General Meeting

May 24th, 2019 – Peace River

*Seats up for election on page 4

This past summer the Mighty Peace Watershed Alliance had the opportunity to participate in the pilot project of the

LakeKeepers Program with Alberta Lake Management Society (ALMS). This program from ALMS was intended to compliment

the existing LakeWatch program by bringing a less intensive monitoring program to lakes inaccessible by LakeWatch. For the

pilot project 5 lakes were monitored within the summer of 2018; three of which were in the Peace Watershed— Figure 8 Lake,

Haig Lake and Snipe Lake. Volunteers were provided with training manuals and videos, additionally they had an opportunity to

attend a lake forum we hosted on July 5th which had some demonstrations on

how to use the equipment.

From June to September, three volunteers sampled their lake 3 times

at a chosen sample site at each lake; which was as close as possible to the

deepest spot. The parameters that were tested were; total Phosphorus, Total

Nitrogen, Microcystin, Chlorophyll-a, Secchi Disk Depth and Euphotic Depth.

For the full summary on the LakeKeepers Program and the results

please visit: https://alms.ca/lakekeepers/

LakeKeepers Program

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https://alms.ca/lakekeepers/

MPWA Newsletter Page 2

Diverse, Responsible &

Connected! *Diverse group of people

representing diverse interests.

*Responsible for bringing those interests together.

*Connected to all stakeholders across the watershed

area.

From the Executive Director ‘s Desk By Rhonda Clarke-Gauthier

VISION The Peace is a healthy, sustainable watershed that supports our social, environmental and economic objectives.

MISSION To promote watershed excellence, the Mighty Peace Watershed Alliance will monitor cumulative effects from land use practices, industry and other activities in the watershed and work to address issues through science, education,

communication, policy and by supporting watershed stewardship.

As the MPWA moves towards the end of its 8th year of operations, we have lots to reflect on. The 2015 release of the SOW (State of the Watershed Report) seems a long time ago, but was and is so very crucial for the basis of our work. The IWMP (Integrated Watershed Management Plan) was released after extensive work by the board, many people and organizations in March 2018. MPWA has now been working towards implementation of a variety of recommendations of the IWMP as well as some on the ground projects that will show beneficial management practises. Be sure to check out our website www.mightypeacewatershedalliance.org or our facebook page to view information and pictures about our partner projects i.e., Grimshaw Gravels Aquifer Source Water Protection Plan, Redwillow Riparian Project, Livestock Crossings, and Streambank Improvements, etc. Thank you to our sponsors both monetary and in-kind, your generous donations truly help us focus our work in the area of watershed management planning and projects. We look forward to seeing a large turnout of members, public, and organizations at our AGM on May 24th in Peace River. This day will include guest speakers, short business meeting, and an election of a variety of Board of Director seats. Further notices will be posted on the MPWA website closer to the event. Have a wonderful rest of winter and a refreshing spring season.

Come visit us at the following Tradeshows:

SARDA Ag Research Tradeshow in Falher on March 14-16

Clearhills County Tradeshow in Hines Creek on April 13

Petroleum Show in Grande Prairie on May 15 & 16

As of February 1, 2019 Wood Buffalo

National Park World Heritage Site Action

Plan is now on the Mighty Peace

Watershed Alliance Website.

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http://www.mightypeacewatershedalliance.org

https://www.mightypeacewatershedalliance.org/projects/integrated-watershed-management-plan/

https://www.mightypeacewatershedalliance.org/projects/integrated-watershed-management-plan/


MPWA is pleased to be starting on another Source Water Protection Plan/Watershed Management

Plan with a great group of organizations. Right now work is proceeding to put the final touches on the

Wapiti River Water Management Plan, a plan which deals with the amount of water that is available for

withdrawal under different circumstances. Although this plan focuses on water quantity, it recognizes that

water quality is critical to ensuring that the available

volume is useful. One of the recommendations

coming out this plan was the task of addressing water quality in the

Wapiti Watershed.

The Wapiti Watershed Source Water Protection Plan aims to

do just this and will use the following process:

1) identify all hazards to the source water; identifying hazards is

essentially the process of asking “What could go wrong?”

3) assess the risk of each hazard; assessing the risk is trying to get a

handle on the likelihood of a hazard affecting the source water and

the severity of the impact when it does occur. Here the questions

are “How often or how likely is this to occur?” and “How bad will it

be if it does occur?”

3) develop mitigative strategies for each hazard; the question for

mitigative strategies is “How can we reduce the chances of these

bad things happening?”

This project is examining the whole of the Alberta watershed to

ensure that we are considering all waters that flow into the Wapiti

River. Potential contaminants could enter the Wapiti River through

any of the tributaries.

Watershed Coordinator Adam Norris

Mighty Peace Watershed Alliance c/o Rhonda Clarke-Gauthier, Executive Director

P.O. Box 217 McLennan, Alberta T0H 2L0 Phone: 780-324-3355 Fax: 780-324-3377

E-mail: [email protected] www.mightypeacewatershedalliance.org

Newsletter produced with support from AEP, Alberta Government

MPWA Staff

Rhonda Clarke—Gauthier, P.Ag.—Executive Director

Adam Norris, M.Sc., P.Biol.—Watershed Coordinator

Focuses on planning & technical project work

Megan Mader— Education & Outreach Coordinator

Focuses on various educational programs, resources & opportunities

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http://www.mightypeacewatershedalliance.org/


Government Industry Non-Governmental

Organizations Aboriginal Communities

Federal-Transboundary Relations * -Dave Coish

Agriculture ** -Shelleen Gerbig

Conservation/Environment -Bob Cameron

Métis Nation of Alberta ** -Vacant

Provincial -Dan Benson

Forestry * -Ian Daisley

Watershed Stewardship* -Vacant

Metis Settlement General Council * -Darren Calliou

Large Urban Municipality* -Chris Thiessen

Oil & Gas -Sarah Belak

Research/Education- Catherine Brown

Upper Watershed First Nation* -Vacant

Small Urban Municipality -Elaine Manzer

Utilities -Ashley Rowney

Public Member-at-Large (2)* -Richard Keillor -David Walty

Middle Watershed First Nation * -Troy Stuart

Rural Municipality -Elaine Garrow

Mining * -Vacant

Tourism/Fisheries/Recreation * -Dave Hay

Lower Watershed First Nation -Jim Webb

Board Members 2018-2019

Municipal Wetlands Workshops

In October, the Mighty Peace Watershed Alliance hosted two Municipal Wetlands workshops in partnership with Alberta Environment & Parks and NAIT Boreal Research Institute.

The first workshop was on the evening of October 29th in Grimshaw; with 40 people in attendance. The second workshop was on the evening of October 30th in Sexsmith; it had 22 people in attendance.

The workshop focused on basic wetland education, the benefits to having wetlands within municipalities and on your property, as well as wetland policy and legislation. The workshop also gave the opportunity for Municipalities and land owners to learn what the Mighty Peace Watershed Alliance organization is. MPWA also shared our resources with participants.

Working Well Workshop

On December 15th ,the Mighty Peace Watershed Alliance hosted a Working Well Workshop in Grimshaw . The workshop had 15

people in attendance.

The workshop was targeted towards home owners who have a well on their property. During the workshop the following

topics were covered:

Groundwater & how it works

Water quality & quantity testing

Well protection—protecting your well from contamination

Basic well maintenance

Water sampling & how to do it Speakers included Ken Williamson with the Working Well Program, Dan Benson with Alberta Agriculture & Forestry and Bonnie Segal

with Alberta Health Services.

For more information on the Working Well Program please visit: http://aep.alberta.ca/water/education-guidelines/working-

well/default.aspx

Elections to be held May 24, 2019: The positions denoted with an *, are up for election for a 2 year term. The positions denoted with an **, are up for election to fulfill the second year of a 2 year term.

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http://aep.alberta.ca/water/education-guidelines/working-well/default.aspx

http://aep.alberta.ca/water/education-guidelines/working-well/default.aspx

1

Ruth McCuaig

Subject: Update from Peace River Area Monitoring Program Committee

From: Karla Reesor <[email protected]> Date: Tuesday, February 5, 2019 at 4:40 PM To: Christopher Parker <[email protected]> Subject: Update from Peace River Area Monitoring Program Committee Hello Mr. Parker, We appreciated the opportunity to speak with your Council in the spring. One of the agenda topics we raised at that time was a new air monitoring station being deployed as part of PRAMP’s program. The new station will have the ability to provide the Air Quality Health Index (AQHI). We inquired about interest from the Town of Peace River in having the new station in the town, and the view expressed was that the current monitoring done by DMI/Mercer is sufficient. The PRAMP Committee has now decided on a location for the new air monitoring station. The attached document gives an overview of the decision process and the planned location. If you have questions or comments about the location, contact PRAMP before February 15, 2019. Please feel free to share this information and the attachment with anyone in your organization who may be interested. Thanks very much. We look forward to staying in touch with the Town. Kind regards, Karla Reesor, Executive Director Peace River Area Monitoring Program Committee www.prampairshed.ca 403.807.2995

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Air Quality Health Index (AQHI) Station Deployment Plan February 2019

Summary The Peace River Area Monitoring Program (PRAMP) Committee has decided on a location for a new air monitoring station. If you have questions or comments about the location, please contact PRAMP before February 15, 2019. In early 2018, PRAMP began the process of commissioning a new air monitoring station. This new station will be the first to provide the Air Quality Health Index (AQHI) for the Peace River area. This new monitoring tool is in the final stages of commissioning and will be ready for deployment in the first quarter of the 2019-20 fiscal year (April – June 2019); the initial deployment of the station will be for 18 months. Over the last 4-6 months, PRAMP has been seeking input from area stakeholders on where the AQHI station should be deployed for its inaugural monitoring period. Two possible locations surfaced: East of Nampa (East Ridge Road area) and Woodland Cree (Reservation areas along highway 986). At its January 2019 meeting, PRAMP’s TWG applied the Board-approved process and matrix for prioritizing, evaluating, and objectively selecting a monitoring location for the AQHI station. The Nampa and Woodland Cree monitoring sites were evaluated according to the matrix; the Woodland Cree option scored a higher priority ranking than Nampa. Below are a few of the key matrix items that resulted in the Woodland Cree option gaining a higher prioritization score:

- PRAMP has been aware of the air quality concern in the Woodland Cree area for some time, but PRAMP has previously not been able to address it due to the ‘fixed’ nature of the existing regional air quality monitoring program. The Nampa air quality issue has only recently appeared on PRAMP radar.

- The matrix takes into consideration the population density and number of people being affected by the potential air quality concern. With a relatively low density of families living east of Nampa, the more densely populated Woodland Cree lands resulted in a higher scoring outcome.

The PRAMP Technical Program Managers will work with representatives from Woodland Cree to secure an appropriate monitoring location for the AQHI station. If you have comments or questions about the proposed location or the project, please contact the PRAMP Technical Program Managers before February 15, 2019 at [email protected] or 780 625-2900.

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“Celebrating a Century”

Box 6600, 9911 - 100 Street, Peace River, AB T8S 1S4 l P (780) 624.2574 l F (780) 624.4664 l www.peaceriver.ca

Thank you! The Town of Peace River is pleased to recognize the following businesses and citizens for their generous contributions to the Peace Regional Recreation Centre.

Up to $249

Stuebing Family

Bronze Sponsors ($250 - $999)

Larry Stewart and Family $250

Ed Higginson Family $250

Zacsko Family $250

Martha & John Marshall $250

The Little Mexican Store $250

Matheiu Hyrniuk $250

Jon & Emily Marshall $250

Valley Chiropractic $250

Elaine Manzer $500

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“Celebrating a Century”

Box 6600, 9911 - 100 Street, Peace River, AB T8S 1S4 l P (780) 624.2574 l F (780) 624.4664 l www.peaceriver.ca

Silver Sponsors ($1000 - $4999)

Colin and Linda Needham $1,000

Leslie Ayre-Jaschke & Eric Jaschke $1,000

Lois Stranaghan $1,000

Pink Rose Day Spa $1,000

Toner & Diane Brodeur $1,000

The Willox Family $1,000

Max Fuel Distributors Ltd. $1,000

Grimshaw Gravel Sales $1,000

Gold Sponsors ($5,000 +)

Western Financial Group $5000

Manitoulin Transport $5000

Fieldhouse Sponsor Canadian Natural Resources Ltd $30,000

Total community sponsorship to date: $ 50,350

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